Item 3A - Safe Routes to SchoolsSTAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM #3A
MA¥23,2016
AGENDA ITEM: Safe Routes to Schools Memorandum of Agreement with JTA
DATE: May10,2016 ~~
SUBMITTED BY: Donald D. Jacobovitz.~~Public Works Director
BACKGROUND: JTA, as Administrator of Atlantic Beach's Safe Routes to School
Project for FOOT, has requested the City execute the attached Memorandum of
Agreement (MOA).
In late 2012, the City Commission asked Staff to investigate whether the FOOT
Safe Routes to Schools (SRTS) Grant Program would be a viable means to get
funding for improving bicycle access to Atlantic Beach Elementary School (ABE)
by connecting and upgrading the current multi-purpose (bicycle & pedestrian)
path I sidewalk network on Seminole Road and Sherry Drive.
The proposed project, which consisted of constructing an eight foot multi-purpose
path on Sherry Drive from ABE connecting to the existing multi-purpose path on
Seminole Road at Garden Lane, was presented at an advertised public meeting
at ABE in March, 2013 and received support from attendees, including the
Friends of Atlantic Beach Elementary (FABE).
Staff, with grant writing assistance from Fleet & Associates, and support from the
Duval County School Board, successfully applied for the SRTS grant. Under this
grant, FOOT was responsible for engineering design and construction of the
(bicycle & pedestrian) path, with no requirement for matching funds from the City.
This project was approved by the North Florida Transportation Planning
Organization (TPO) and added to the FOOT 5 Year Funding Plan in 2013, with
construction to begin in FY 2016. Because of funding limitations, the project will
construct the path on Sherry Drive from ABE to Plaza Drive, but only the section
from Plaza Drive to 1?'h Street on Seminole Road.
After being assigned to an engineering firm for preliminary design in 2014, the
project funding source was changed from SRTS to the Transportation
Alternatives program and the project start date was eventually pushed out to
2019 or later. Earlier this fiscal year, the FOOT project funding was changed
back and the schedule returned to near the original timeline, with construction
beginning as early as July 2017. FOOT has assigned JTA as the Local Agency
Project (LAP) Administrator.
This MOA with JTA documents the City's agreement to maintain the
improvements constructed and also to be responsible for additional public
information meetings. The City has requested a more in-depth public involvement
phase for this project, than standard FOOT projects which would include only a
AGENDA ITEM #3A
MAY 23,2016
Public Information meeting at the 30% Design stage (to be held at ABE). AB Staff
has requested the designer also make a formal presentation to the City
Commission following this 30% meeting, and then a pre-construction meeting for
the neighborhood and residents after the project has been awarded to a
contractor. Staff has negotiated a fee of $6,136.57 with the Design Engineer
(Element Engineering) to support these additional meetings.
Addenda since first presented to the Commission: Attachment 4 clarifies that
approval of this MOA with JTA will not lock the City into the existing planned
route for the multi-purpose path, but that any alternative chosen must still meet
the requirements of providing a safe route to schools.
BUDGET: The negotiated public involvement support fee will be paid from the PW
Professional Services account (001-5002-541-3100) with no additional funding
required.
FOOT has budgeted $687,000 for design, construction and construction support
efforts.
RECOMMENDATIONS: Approve the Memorandum of Agreement with JTA and
authorize the Mayor to sign the MOA.
ATTACHMENTS: 1. Draft Memorandum of Agreement between COAB and JTA
2. FOOT District Two Safe Routes to School Brochure
3. Summary Description of Safe Routes to School
4. Email from Roosevelt Petithomme, FOOT Local Program
Administrator
REVIEWED BY CITY MANAGER: ~ t/d<f%7 ~
MEMORANDUM OF AGREEMENT BETWEEN
THE CITY OF ATLANTIC BEACH AND
THE JACKSONVILLE TRANSPORTATION AUTHORITY
FOR THE SHERRY DRIVE SAFETY WALKS SIDEWALK PROJECT
AGENDA ITEM #3A
MAY23, 2016
The Memorandum of Agreement (this "Agreement"} is made as of 2016, by and
between the JACKSONVILLE TRANSPORTATION AUTHORITY, a body politic and corporate and an agency
of the State of Florida created pursuant to Part II, Chapter 349, Florida Statutes, whose primary business
address is 121 West Forsyth Street, Suite 200, Jacksonville, FL 32202 (the "JTA"} and the CITY OF
ATLANTIC BEACH, a Florida municipal corporation whose primary business address is
_________________ (the "City"}. The JTA and the City may hereinafter be
referred to singularly as a "Party" or collectively as "Parties."
WITNESSETH
WHEREAS, it is in the interest of the City and JTA to work together to address mobility in the City and to
combine efforts to more cost effectively provide mobility options for the citizens of the City and of
Northeast Florida; and
WHEREAS, JTA is engaged in the business of addressing mobility in Northeast Florida and has delivered
numerous transportation projects in Duval County and presently desires to construct a sidewalk along
Sherry Drive and Seminole Road, from Ahern Street to 17 1h Street, as well as minor drainage and
miscellaneous improvements which may impact landscaping, mailboxes and utilities along Sherry Drive
and Seminole Road within City right-of-way (the Project"}; and
WHEREAS, The City desires to have JTA construct the Project; and
NOW, THEREFORE, in consideration of good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties hereby agree as follows:
1. Recitals. The recitals above are true and correct and incorporated herein by this
reference.
2. Obligations of the Citv. The City agrees to:
a. Lead and direct all public involvement efforts for the Project, including meeting
with the City Commission, and conducting a public meeting to present Project
objectives and address public questions and concerns.
b. Accept ownership and maintenance responsibilities for the Project.
3. Obligation of the JTA. The JTA agrees to:
a. Administer the Project.
b. Keep the City advised of the progress of the Project design and coordinate with
the City all known public concerns with the Project.
4. Miscellaneous.
a. Entire Agreement. This Agreement fully and completely expresses the
agreement of the Parties with respect to the matters contained herein and shall
not be modified or further amended except by written agreement executed by
Page 1 of 3
AGENDA ITEM #3A
MAY23,2016
each of the Parties hereto. Any and all riders and exhibits attached to this
Agreement are made part of this Agreement for all purposes.
b. No Waiver. No provision of this Agreement shall be deemed to have been
waived by JTA or City unless such waiver be in writing signed by the waiving
Party and addressed to the other Party, nor shall any custom or practice which
may grow up between the Parties in the administration of the provisions hereof
be construed to waive or lessen the right of JTA or City to insist upon the
performance by the other Party in strict accordance with the terms hereof.
c. Successors and Assigns. The terms, provisions, covenants, and conditions
contained in this Agreement shall apply to, inure to the benefit of, and be
binding upon the Parties hereto, and upon their respective successors in
interest and legal representatives, except as otherwise herein expressly
provided.
d. Partial Invalidity. If any terms of this Agreement, or the application of the term
to any person or circumstance is, to any extent, invalid or unenforceable, the
remainder of this Agreement, or the application of the term to persons or
circumstances other than those as to which the term is held invalid or
unenforceable, will not be affected by the application, and each term of this
Agreement will be valid and will be enforced to the fullest extent permitted by
law.
e. Further Assurances. The Parties agree to execute and deliver such other
documents and instruments as may be reasonably required to effectuate the
purposes of this Agreement.
(Signature Page Follows)
Page2of3
AGENDA ITEM #3A
MAY23,2016
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS Agreement to be effective as of the
date first set forth above.
Witnesses: CITY OF ATLANTIC BEACH
Printed name: --------------------By: Mitchell E. Reeves, Mayor
JACKSONVILLE TRANSPORTATION AUTHORITY
Printed name: -------------------
By: Nathaniel P. Ford Sr., CEO
Printed name: --------------------
Printed name: -------------------
Form Approved: Form Approved:
JTA Legal City General Counsel
Page 3 of3
To learn more about the Safe Routes to
School Program in District Two contact:
Florida Department of Transportation
District Safety Office
2198 Edison Avenue-MS 2815
Jacksonville , Florida 32204
Phone: 904-360-5629
Fax: 904-360-5483
E-ma il: scott.lent@dot.state.fl.us
Safe Routes
Aj~t"ona Center far~ e Roule:s lo Y.;hoo m u
Additional information regarding this
program can be found at :
www.dot.state .fl.us/safety/srts_files/srts.shtm
FOOT District Two
Safe Routes to
School (SRTS)
Making School Routes Safer for
Children to Walk and Bicycle.
The Five E's of Safe
Routes to School:
Federal Highway Admin istration (FHWA)
recommends that SRT S efforts incorporate
-directly or indirectly-five components,
often referred to as the "5 E's". T hey are:
• Engineering -Creating operational and
physical improvements to the
infrastructure surrounding schools that
reduce speeds and potential conflicts
with motor vehicle traffic, and establish
safer and fu ll y accessib le c rossin gs,
w alkways, trails and b ikeways .
• Ed ucation -T eaching c h ild re n a b o ut
the broad range of transportatio n
choices, instructing them in important
lifelong bicycling and walking safety
skills, and launching driver safety
campaigns in the vicinity of schools.
• Encouragement -Using events and
activities to promote wa lking and
bicycling.
• Enforcement-Partnering with local law
enforcement to ensure traffic laws a r e
obeyed in the vicinity of schools (this
includes enforcement of speeds ,
yielding to pedestrians in crossings, a nd
proper walking and bicycli ng
beh avio rs), and in itiatin g com munity
enforcement such as c rossing guard
p rograms.
• Eva luation -Monitoring and
documenting outcomes and tren ds
through the co ll ection of data, including
the collection of data before and after
the intervention (s ).
What can the funds be
used for?
A Safe Routes to School project can
be a constr uction project designed to
improve the bicycl e a nd pedestrian
safety of Kinderg arten thro ugh
eighth grade schoo l children .
Projects must be loc ated on public
property wi t h in a two-mile radius of a
school.
Typical types of work i nclude:
.-.tb Off-street bicycle and
pedestrian facilities
do Pedestrian and bicycle
crossing improvements
~ On-street bicycle facilities
~ Traffic Engineering
Improvements
.:fb Bike parking and other Off.
street bicycle and pedestrian
facilities
-P> Education and encouragement
activiti es
Desired outcomes of the Safe
Routes to School Program
include :
• Increased bicycle , pedestrian ,
and traffic safety
• More children walking and
bicycling to and from schools
• Decreased traffic congestion
• Improved childhood health
• Reduced childhood obesity
• Encouragement of healthy and
active lifestyles
• Improved air quality
• Improved community safety
• Reduced fuel consumption
• Increased community security
• Enhanced community
accessibility
• Increased community involvement
• Improvements to the physical
environment that increase the
ability to walk and bicycle to and
from schools
• Increased interest in bicycle and
pedestrian accommodations
throughout a community
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Safe Routes to Schools
o FHWA I FOOT Sponsored Program
AGENDA ITEM #3A
MAY23,2016
-To enable and encourage children, including those with disabilities,
to walk and bicycle to school,
-To make bicycling and walking to school a safer and more
appealing transportation alternative, thereby encouraging a healthy
and active lifestyle from an early age, and
-To facilitate the planning, development, and implementation of
projects and activities that will improve safety and reduce traffic,
fuel consumption, and air pollution in the vicinity of schools.
\
Carper, Rick
From:
Sent:
To:
Cc:
Subject:
Hello Mr. Carper,
Petithomme, Roosevelt [Roosevelt.Pelithomme@dot.state .fl.us]
Wednesday, April 13, 2016 5:25 PM
Carper, Rick; Christopher LeDew; Derek Gil
Moore, Kayle
RE : SRT S -Town Hall meeting , et al.
AGENDA ITEM #3A
MAY23,2016
Thank you so such foe your active engagement in this project. This email se rve s as a follow up to our phone
conversation . With regards to changing the path of the project, a change is possible . However, we must be mindful that
this project was put forth by the community and re quired the community's input prior to FOOT accepti ng the
application. With that being said, it needs to be understood that a significant deviation from the community's(the
sc hool included) vision would require the submission of a new project application.
The challenge that Atlantic Beach is experiencing is com mon . Elected officials change, project sponsors change, it's ve ry
common. The City is to be commended for wanting to reengage the community and obtaining their input on the
project. We fully recommend and require th is type of engagement. Idea lly we would like for it to happen prior to the
project being programmed(th at why there is no risk of losing any funding), but certainly before construction starts.
One of the things that concerned me in list ening to the video was the communication about the purpose of the JTA
MOA. I want to clarify that the purpose of the MOA is not to lock in a particular project path, but rather to document
that JTA is del ivering this project on beha l f of the Ci ty/FOOT and that JTA is not responsible for any additional costs
outside of those provided in the grant. The JTA is fronting the full cost of construction and will be reimbursed by FOOT.
That is a huge offer from JTA and a great show of JTA 's commitment to mobility and sup port of the communities In ou r
region. Please note that this is the intent of the MOA. If that is not clear from the current text then we can revise to
make that intent clear.
Wit h regard s to t he possible path that the Commissioner spoke of in the meeting, I think It is great that another path
that se rves t he purpose of the initial application and represents the community's vision is available . If that path proves
to be more fea sib le and fits within the bud get, there is no reason why we should not pursue it. Just bear in mind th at
the purpose of the grant is to provide safe routes to school. The ideal of reviving a pa r k and cleaning up a drug area is
great, but, it does not fit Into the intent of the grant funds. Additionally, please note that grant funds cannot be used t o
repair an ex ist i ng path, but ca n be used to make upgrades. For example, we can use the fund s to make an existing path
ADA comp l iant or widen the path. We cannot use the fund s to reconstruct a path . If we can provide a safe route to
school that also does the aforementioned things that is great.
Thank you so much for spearheading this effort. It is great to see a group of Commissioners committed to public
involvement and ensuring the views of the community are captured . Pl ease let me know how I can help .
Best Regard s,
Roosevelt Genera l Petithomme, CPM
District Local Program Administrator
Florida Departme nt of Transportation District Two
1109 South Mario n Ave
Lake City, FL 32025-5874 MS -2014
Ph:386-758-3759 Roo seve lt.Petithomme@dot.state.fl.us
B£ THE DIFFERENCE
1
ABE Safe Routes To Schools Project
.
Safe Routes To Schools
• FHWA I FOOT Sponsored Program
-To enable and encourage children, including those
with disabilities, to walk and bicycle to school,
-To make bicycling and walking to school a safer and
more appealing transportation alternative, thereby
encouraging a healthy and active lifestyle from an
early age, and
-To facilitate the planning, development, and
implementation of projects and activities that will
improve safety and reduce traffic, fuel consumption,
and air pollution in the vicinity of schools.
Desired outcomes of the Safe
Routes to School Program include:
• Increased bicycle, pedestrian,
and traffic safety
• More children walking and
bicycling to and from schools
• Decreased traffic congestion
• Improved childhood health
• Reduced childhood obesity
• Encouragement of healthy and
active lifestyles
• Improved air quality
• Improved community safety
• Reduced fuel consumption
• Increased community security
• Enhanced community
accessibility
• Increased community
involvement
• Improvements to the physical
environment that increase the
ability to walk and bicycle to
and from schools
• Increased interest in bicycle and
pedestrian accommodations
throughout a community
• Improved partnerships among
schools, local municipalities,
parents, and other community
groups, including non-profit
organizations
Atlantic Beach Elementary School
N and City of Atlantic Beach ,..+e
Safe Routes to School s
Legend
e Bon&oo
• C.Ooswolklrnp<OYt iYIOnb
PropoMd -Palll ConMCIIoft -----Pao.
Original grant
request was
for path to
extend to
meet existing
path at
Seminole and
Garden lane.
Project length
reduced
because of
funding
limitations.
AGENDA ITEM #JA
MAY23,2016
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AGENDA ITEM #3A
MAY 23,2016
. <· .
Timeline
• Grant Application approved-2013
-Funds 100% of Design and Construction Costs
• Survey and Engineering Design-
In Progress
• Construction -FY 2017 -2018