Item 8A - Combined Beaches Outfall RepairAGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Combined Beaches Outfall Repair
City Bid No. 1516-09
Donald D. Jacobovitz, P.E~
Public Works Director " f
May9, 2016
AGENDA ITEM# SA
MAY23,2016
The City of Atlantic Beach has two treated wastewater effluent force mains I outfalls (12" and
24") that discharge to the St Johns River at Sherman's Point. The 12" diameter outfall is owned
and maintained by COAB and the 24" outfall is owned jointly with City of Neptune Beach and
City of Jacksonville Beach (Joint Beach Combined Outfall).
An inspection and study completed in December 2013 determined that the outfall pipe and pipe
restraints as well as some of the wooden cross bracing and blocking would need to be replaced
due to corrosion from the salt water environment. In order to reduce ongoing maintenance costs
and extend the service life of the new outfall, the Cities chose to move forward on design and
construction of a new buried outfall, with COAB to provide bid services and construction
administrative services (with limited assistance from a consultant).
Two bids for the Combined Beaches Outfall Repairs were received on March 30, 2016 as
follows:
J.D. Hinson Company
J ax Utilities
$ 532,763.52
$1,407,628.92
Both bids received exceed funds available for the project. This is a cost-shared project with the
three beach communities: Atlantic Beach (45.0%), Neptune Beach (13.7%) and Jacksonville
Beach (41.3%). Discussions were held with Neptune Beach and Jacksonville Beach staff to
determine whether additional proportionate funding is available, in order to proceed with
awarding the project this fiscal year. We have received a favorable response from both cities.
BUDGET:
Total original budgeted amount for the project in account 410-5506-535-6300 PU1504 is
$320,000.00. Additional funds required of the three beach cities based on the low bid of
$532,763.52 is revised as follows:
Original Budget Revised Budget Increase
Atlantic Beach 45.0% $ 144,000.00 $ 239,743.59 $ 95,743.59
Neptune Beach 13.7% $ 43,840.00 $ 72,988.60 $ 29,148.60
Jacksonville Beach 41.3% $ 132,160.00 $ 220,031.33 $ 87,871.33
$ 320,000.00 $ 532,763.52 $212,763.52
RECOMMENDATION:
AGENDA ITEM# 8A
MAY23,2016
Award the project to J.D. Hinson at the bid amount. Additional funding for the project is to
come out of the $330,000 in account 410-5506-535-6400 not being used for the VacCon
equipment purchase. Neptune Beach and Jacksonville Beach will reimburse the City for their
revised portions as the contractor is paid.
ATTACHMENTS: Bid Tabulation
REVIEWED BY: ~4c (/OA"" ~
BID # 1516-09
Required Documents
Submission in Triplicate
Document Requirements Checklist
Bid Form
Documentation of Receipt of any Addenda (3 )
List of All Subcontractors
Bid Bond (5% of bid)
License-General Contractor OR Underground Utility
New Vendor Information Form
Drug Free Workplace
Public Entity Crimes Statement
W-9 Form
Proof of Insurance
TOTAL BID (Sum of items 1-11)
City of Atlantic Beach
Combined Beaches Outfall Repairs
March 30, 2016
J.D. Hinson Company
X
X
X
X
X
X
X
X
X
X
X
X
$532,763.52
Bid announcement was posted to the City's website and advertised in the Financial News & Daily Record on March 02, 2016.
3:00PM
Jax Utilities
X
X
X
X
X
X
X
X
X
X
X
X
$1,407,628.92
Thirteen companies were sent a fax and/or e-mail announcement of this bid. Calls were made to all companies reminding of prequalification deadline.
Five bidders prequalified. One declined to bid due to work load, and another declined due to nature of the project.
Award of Bid based on Department Analysis and Commission Approval