Item 4B- Voting DelegatesFROM: Michael Sittig, Executive D irector
DATE: May 17,20 16
AGENDA ITEM 1#4B
JUN E 13,2016
SUBJECT: 90th An nu a l FLC Conference -Florida Cities: United & Strong
VOTING DELEGATE INFORMATION
August 18-20, 20 16 -Diplomat Res01i , Hollywood
As you lmow, the F l orida Leagu e of C iti es' Annua l Conference wi ll be h eld at the
Diplomat Resort, HolJywood , F lo rid a on August 18-20. T h e th em e for this year's
confere nce is Florida Cities: Ul'lited & Strong, whi c h w il 1 provide va lu able educat io na l
opportunities to he lp Florida's municipal offic ials serve their c iti zenry more effecti vely .
It is important that each municipality designate one official to be the voting delegate.
E lection of League l eadership and adoption of reso lutions are undertaken during the
business meeting. One official from each m u n icipality w ill make deci s ions t h at dete rmi ne
the d irection of the League.
ln accord a nce with the League's by-laws, each municipality's vot e is determine d by
population, and the League will use the Estimates of Population from the University of
F lorid a for 2015 .
Conference registration materials w ill be sent to each municipality in the mont h of June.
Materials w ill also be posted on-line. Call u s if you need additi onal copies.
If you h ave a ny questions o n voting delegates, please ca ll Gai l Dennard at the League
(850) 701 ·3619 or (800) 616·15 13, ext ens ion 3619. Voting delegate forms must be
received by the League no later than A u g ust 12, 2016.
Attachm ents : Form Designating Voting Delegate
Pres ident Matthew D . Surre ncy, Mayor. Hawt horne
First Vice Presiden t Susan Haynie, Mayor. Boca Ra ton • Second Vice Pres ident Gil ZiHer, Com missioner Ta llahassee
Executi ve Di rector Michae l S itti g • Genera l Counsel Harry Morrison, Jr.
90th Annual Conference
Florida League of Cities, Inc.
August 18-20, 2016
Hollywood, Florida
AGENDA ITEM #4B
JUNE 13, 2016
It is important that each member municipality sending delegates to the Annual
Conference of the Florida League of Cities, designate one of their officials to cast their
votes at the Annual Business Session. League By-Laws requires that each municipality
select one person to serve as the municipalities voting delegate. Municipalities do not
need to adopt a resolution to designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate
may be properly identified.
Designation of Voting Delegate
Name of Voting Delegate: ______________________ _
Title: ---------------------------------
Municipality of: __________________________ _
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
Fax to Gail Dennard at (850) 222-3806 or email gdennard@jlcities.com
Important Dates
May2016
AGENDA ITEM #4B
JUNE 13, 2016
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions Committee
June 2016
Appointment ofResolutions Committee Members
July 12th
Deadline for Submitting Resolutions to the League office
August 18th
Policy Committee Meetings
Resolutions Committee Meeting
Voting Delegates Registration
August 20th
Immediately Following Breakfast-Pick Up Voting Delegate Credentials
Followed by Annual Business Session