7-25-16 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
July 25, 2016-6:30PM
AGENDA
Invocation and pledge to the flag
Call to order
1. A. Approve the minutes of the Commission Meeting of July 11, 2016.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. Public Hearing-16-UBEX-1 01-Request for a use-by-exception as permitted by ·section
24-111 ( c )(3 and 5), to allow on-premises consumption of alcoholic beverages in
accordance with Chapter 3 of the code and limited wholesale operations at 725 Atlantic
Boulevard Unit 3 and 15. (The public hearing is scheduled for July 25, 2016 at 6:30p.m.)
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Monthly Recreation Programs/Special Events Report and
Monthly Financial Report for June 2016.
B. Approve the purchase of Three (3) Gorman-Rupp Pumps in the amount of $61,933 from
Hudson Pump & Equipment Associates, Inc. as they are the City's sole source distributor of
Gorman-Rupp pumps.
C. Accept the Ocean Gate Infrastructure for Ownership and Maintenance.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 20-16-139, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 FOR
APPROPRIATING FUNDS ASSOCIATED WITH THE FLORIDA
DEPARTMENT OF LAW ENFORCEMENT GRANT, AND PROVIDING AN
EFFECTIVE DATE.
1
8 . Miscellaneous Bus iness (Discussion only)
A. 16-SFPA-125-Request for plat approval as required by Chapter 24, Articl e 4 of the Code
of Ordinances at RE# 172147-0000 and 172150-0000 (previously known as 115 and 125
Dom1er Road).
B, 16-UBEX-t 29-Request for a use-by-excep tion as pem1 itted by Section 24-111 (c)(8), to
allow a woodworking shop at 33 W 6th Street.
C. 2016 Am1u al Eva lu ations for the Three Appointed Positions (Mayor Reeves)
D. Sign Code-Suspension of Temporary Non-Commercial S ign Enforcement (City Attorney)
E. Draft Ordinance regarding a temporary moratorium for "automobil e servioe stations". (City
Attorney)
F. Proposal to eliminate el ectedofficials@coab.us as a method of communicating.
9. C ity Managct·
A. 90-Day Cal endar (A ug ust 20 16 through October 2016)
10 . Repm·ts and/or requests from C ity Commissjoners and CHy Attom ey
Adjournment
P lease Note: This meetin g will be live-streamed and videotaped and can be accessed by c licking on the
Commission Meeting Video tab located o n the hotne page of the City's website at www.coab.us.
If any person decides to appea l any decision made by the City Commission with respect to any matter
considered at any meeting, such person may n eed a record of t he proceedings, and, for such purpos e, may
need to ensure that a verbatim record of the proceedings is made, which record sha ll include the testimony
and evidence upon which the appea l is to be based.
Any person wishing to s peak to the City Commission on any matter at this meeting shou ld submit a
request to the C ity C lerk prior to the meeting. For your conven ience, fonns for this purpose are avai lable
at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commissio n is expected to take on each agenda item.
However, the City Commission may act upon any agenda subj ect, regardless of how tbe matter is st ated
on the agenda.
In accordance with the Americans with Disabilities Act and Secli on 286.26, F lorida Stat utes, persons with
disabilities needjng special accommodation to participate in t hi s meeti ng s hould contact the City C lerk by
5 :00PM, Friday, July 22, 20 16 .
2
MINUTES
REGULAR CITY COMMISSION MEETING
July 11, 2016
IN ATTENDANCE:
Mayor Mitchell E. Reeves
Mayor Pro Tern Jimmy Hill
Commissioner Harding
Commissioner John Stinson
Commissioner M. Blythe Waters
CITY HALL, 800 SEMINOLE ROAD
City Attorney Brenna Durden
City Manager Nelson Van Liere
City Clerk Donna L. Bartle
Invocation and pledge to the flag
Mayor Reeves gave the Invocation, followed by the Pledge of Allegiance to the Flag.
Call to Order:
AGENDA ITEM #lA
JULY 25, 2016
Mayor Reeves called the meeting to order at 6:35 p.m. City Clerk Bartle called the roll and Mayor
Reeves noted that a quorum was present.
Mayor Reeves explained the Commission will not take action tonight on Item 3A, but they will have a
discussion. He also explained the Aquatic Drive project is not on the agenda and gave a status of the
project.
1. A. Approve the minutes of the Commission Meeting of June 27, 2016.
Mayor Reeves asked if there were any conections to the above minutes. There were no conections, so
Mayor Reeves stated the minutes stand as submitted.
Mayor Reeves explained the process for public comments and spoke about recent comments made about
the Commission.
2. Courtesy of the Floor to Visitors
Mayor Reeves opened the Comiesy of the Floor to Visitors. City Clerk Bmile called each speaker to the
podium.
Dolly McCormick, 792 Aquatic Dr. distributed a petition. She spoke about flooding at Aquatic
Gardens and suggested ways to help prevent flooding.
Louise Ann Hunley, 591 Aquatic Dr. spoke in favor of the petition presented. She expressed concerns
about the current development in the area by TriBridge and spoke against making changes to the dog
park.
James McCue, 660 Aquatic Dr., spoke in opposition of the TriBridge project, explaining his handout
to the Commission and asked that they read it and pay attention to it.
Chris Jorgensen, 92 W. 3rd St., spoke of the 4th of July event at Tideview Park at the pier. He
explained he is sony to see Freddie with Public Works has depmied and to see Jeremy going. He stated
he attended the Pension meeting and has concerns about pension, but he is also concerned about
July 11, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #1A
JULY 25, 2016
Page2
inadequate parking at Town Hall. He suggested 3-story parking garages. He spoke in favor of moving
the concrete sculpture that is located outside of City Hall. He suggested the extension of the trolley to
meet the needs of the citizens. He would like to see more activities for the kids such as Robotics.
Paula O'Bannon, 304 1st St., passed out a book she has written about Atlantic Beach to everyone in
attendance. She appreciates the effort put fmih regarding the disappearing sidewalks and parking. She
mentioned recent articles in the paper and hopes that sidewalks on her street will be put back and not
become one big driveway. She suggested better marking for sidewalks through driveways and asked that
the sidewalks be outlined in a noticeable way. She stated she agreed with another citizen about orange
paint to mark where the lines would be for development of new projects. She stated it is hard not to
respond back when speaking.
Lisa Herrold, 659 Sherry Dr., spoke in opposition of the Safe Routes to Schools on Sheny Drive,
stating the telephone poles are too close to the sidewalk and many will be in the actual sidewalk. She
explained the dangers of these poles once the sidewalks are in place. and asked the Commission to speak
to the citizens affected by the route. She invited each Commissioner to walk the nine blocks of Sheny
Dr. with her. She expressed concern for the trees in place and feels they will suffer damage.
Susan Perry, 179 Pine St., refened to the policy E.l.3.5 regarding private development. She explained
she is distressed and almmed over the Gate Station and now with the dog park and offered thirty seconds
of prayer for the trees and the animals that lost their lives today.
Mark Tingen, 1198 Sandpiper Ln E., thanked the Commission for what they do. He also thanked the
City of Atlantic Beach Police, stating they do a remarkable job. He encouraged anyone to take the police
course each year that is offered and learn more about the police department.
Susanne Barker, 1938 Beachside Ct, spoke regarding the tree removal on Aquatic Dr. for the
Brownfield project. She expressed concerns about the animals that live in that area and the gopher
tmioises that are a protected species. She inquired if there had been an environmental study. She also
expressed concerns that the Charter and Codes are not being applied properly and requested that the
Commission consider a stop work order.
City Clerk Bartle read the names and comments from the citizens who did not want to speak, as follows:
Henry Domingo, 405 Aquatic Dr. in support of the petition regarding the flooding.
Mardie Le Bouton, 774 Aquatic Dr. in support of the petition for flooding.
Rita Yonder Haar, 450 Aquatic Dr. in suppmi of the petition for flooding, but not in suppmi of the 23-
unit apartments.
Linda McWayne, 510 Aquatic Dr. in suppmi of the flood petition, but not in support of the 23-unit
apartments.
Duffy McWayne, 510 Aquatic Dr. in suppmi of the flood petition, but not in support of the 23-unit
apmiments.
No one else from the audience spoke.
July 11, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 25, 2016
Page3
Mayor Reeves suspended the rules and offered the opportunity for the Commission to respond to
comments they heard tonight.
Commissioner Stinson requested that the City Manager do his due diligence to follow up with TriBridge
to dete1mine whether animals are being killed at Aquatic Drive for the development. He requested the
City Attorney review the minutes of the City Commission meeting where they voted on the TriBridge
development to make sure their actions where appropriate. He requested that the City Manager give the
Commission a plan or at least a cost estimate for upgrading or updating our Stmmwater Management
system, explaining we need to do what we are supposed to do to keep our citizens from having water in
their homes.
Commissioner Hill asked staff to continue to follow up on the flooding issue to con·ect what we can fix.
He stated they need to look at putting structures back that have some grade and elevation. He spoke
about the TriBridge development and explained he would have prefened if they could have kept density
at a lower level. He suggested that when a concrete pour is made at a property line, it needs to delineate
with a different surface or a different color at a property line on every occasion in order to solve 80-90
percentage of our intrusion issues and explained why it is important.
Commissioner Waters explained to those on Aquatic Drive who did not feel as though Aquatic Drive
drainage was being addressed in the budget process; it is on the mind of the City Manager and our
Public Works Director to not only do the work, but to make sure everything needed is budgeted. She
explained the City's efforts to address the flooding issues and some of its challenges. She commented
on the Brownfield project explaining that because of recent changes to our tree ordinance, tree
mitigation is the best it's ever been; that developer will have to do more than any other developer has in
te1ms of replanting on site and paying into mitigation; the trees that they plant on site will be higher
quality trees in terms of shade and canopy than those that were taken down. She stated the City has
done a lot under previous Commissions with the help of Community members and our hard-working
staff to see that tree mitigation is addressed in a reasonable and most advantageous way possible to the
City. She explained the environmental perks of tying into the existing drainage system.
Commissioner Harding explained just prior to the last tropical storm we were threatened with, he made
a conscience effort to drive through the Aquatic Gardens and Royal Palm areas and he did see a lot of
debris and over growth. He stated he contacted the city manager and had crews sent there to clear it up.
He explained there is a lot of work to be done and stands behind the citizens in the attempt to get those
drainage areas the best they can be. He stated these issues are a priority and are being addressed. He
stated he will take the citizens up on their offer to walk SheiTY Drive and asked that she send her contact
information to him by email.
Mayor Reeves stated that some people feel it is unusual to do this, but he feels it is important so it is
known the citizens are being listened to. He thanked the first speaker for providing solutions. He
mentioned a previous suggestion for a vacuum truck, stating that the vacuum truck was in the budget for
2015-2016, but the previous Commission took it out. He explained there are other solutions to have
pumps on standby. He stated that the dog park is a wonderful park, but it was purchased as a retention
pond and planned for enlarging later if needed. He explained this Commission could vote to turn it back
into a retention pond. He asked that the citizens give the Commission a chance to solve problems. He
expressed his amazement that he heard so much over the weekend about the trees at the Brownfield, but
no comments were made about the trees being taken down at the library in Neptune Beach. He urged
citizens to call Commissioners and the City Manager for answers and facts before listening to rumors.
July 11, 2016 REGULAR COMMISSION MEETING
3. Unfinished Business from Previous Meetings
A. Safe Routes to Schools Route Selection.
AGENDA ITEM #lA
JULY 25, 2016
Mayor Reeves reiterated that this item is for discussion only and will not be voted on tonight.
Page 4
Public Works Director Don Jacobovitz distributed and explained his revised report (which is attached
and made part of this Official Record as Attachment A) and his recommendation. Mr. Jacobovitz
and Mr. Van Liere answered questions from the Commission.
The Commission discussed the project. Commissioner Hill stated he would like to see drawings on how
the existing infrastructure is going to be incorporated. He explained why he does not believe the project
on SheiTy Drive will work with the existing layout and does not want another bad project that has to be
conected later. Commissioner Waters believed it is wasteful to let a grant like this slip through our
hands when improved walkability in our city should be a goal. She stated this is for our citizens and the
safety of children. She requested data to dete1mine where the kids are coming from and where the path
is going. She would like to move forward with a project that works for the city and uses federal money,
not city money to improve walkability in our city. Commissioner Stinson explained that if they are
going to do this with a safe route to school in mind, we need to know where the children are coming
from so a path can be built for them to get to it. He explained there is a need for the larger paths, but it
needs to be for the light reason. He compared the route on Plaza Drive to the route on Sheny Drive and
believes there is more interaction with all kinds of hazards. Mayor Reeves encouraged any new data
that can be obtained before the July 25' 2016 meeting. He explained he has not seen anything written
from DOT or JT A that says here is your deadline; he would be surprised if DOT would not allow us
more time to get better data and can't imagine them putting a time clock on the project if they want to do
what is right. Commissioner Harding explained wanting to get more community input. He stated there is
a need for sidewalks to run east and west even if it is not the Safe Routes to Schools Grant and believes
we owe that to our residents. He does not see why this is time sensitive. He would like another
community meeting and see the routes in order to make a legitimate, educated decision; one that we are
not going to be sony for later.
The Commission discussed the Town Hall meeting scheduled for Saturday, July 16, 2016. There were
scheduling conflicts with tlu·ee Commissioners. Discussion ensued about the timelines and rescheduling
the Town Hall meeting. Mr. Jacobovitz answered questions from the Commission. There were
suggestions made to mark the path and to mail a bright neon notice of the Town Hall meeting to
everyone along the proposed route. Mr. Jacobovitz offered to videotape the marked path.
It was the consensus of the Commission to postpone the Town Hall Meeting, have the City
Clerk reach out to each Commissioner to see when the Town Hall meeting can be
rescheduled as soon as possible and put it on the agenda when it is ready to be discussed.
Mayor Reeves called for a break at 8:38 p,m. and reconvened at 8:45p.m.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
AGENDA ITEM #lA
JULY 25, 2016
July 11, 2016 REGULAR COMMISSION MEETING PageS
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Monthly Recreation Programs/Special Events Report for
May 2016.
B. Approve Submittal ofFY 2016-2017 CDBG Grant Projects Application.
C. Approve continuing our relationship with Harden & Associates to continue to act as the
City of Atlantic Beach's Broker of Record for employee benefits and property and
casualty insurance.
City Clerk Battle read the consent agenda.
Motion: Approve the Consent Agenda Items A, B & C as read.
Moved by Waters, Seconded by Hill
Votes:
Aye: 5 -Harding, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
5. Committee Reports
A. Creation of an Independent Auditor Selection Committee.
Finance Director Russell Caffey explained his report.
Motion: Have Commissioner Stinson sit on the audit selection committee.
Moved by Hill, Seconded by Harding
Mr. Van Liere explained the commitment involved in being on this Committee.
Votes:
Aye: 5 -Harding, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 20-16-139, Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2015 AND ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING FUNDS
ASSOCIATED WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT
GRANT, AND PROVIDING AN EFFECTIVE DATE.
City Clerk Bartle read the Ordinance by title. City Manager VanLiere explained the Ordinance.
July 11, 2016 REGULAR COMMISSION MEETING
Motion: Approve Ordinance No. 20-16-139 as read.
Moved by Harding, Seconded by Stinson
City Manager Van Liere answered questions from the Commission.
Roll Call Votes:
Aye: 5-Waters, Harding, Hill, Stinson, Reeves
Nay:
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
AGENDA ITEM #lA
JULy 25, 2016
Page 6
A. 16-UBEX-101-Request for a use-by-exception as pe1mitted by Section 24-111(c)(3
and 5), to allow on-premises consumption of alcoholic beverages in accordance with
Chapter 3 of the code and limited wholesale operations at 725 Atlantic Boulevard
Unit 3 and 15.
Planner Derek Reeves presented a slide show as he explained the request and the Community
Development Board's recommendation with conditions. He asked for Commission consensus to move
the item forward to a Public Hearing on July 25, 2016.
Mayor Reeves asked the applicant to come forward to answer questions. The applicant stated his name
and address as Charles Hom, 13783 Deer Chase Place, Pablo Bay. Mayor Reeves asked Mr. Hom what
a comfortable number would be for him in order to limit the amount of people because of the parking in
the area. Mr. Hom explained the size of the place and believes 75 is more than reasonable. Mayor
Reeves asked him if he would be in agreement if they add a condition to restrict to at least 75 and Mr.
Hom agreed. Commissioner Harding asked about hazards during the brewing process. Mr. Hom
explained there is a boiler in the brewing process, but it is low pressure. Commissioner Hill asked about
shielding the back of the building directly North. Mr. Hom explained they will only open their back
door once every two weeks to send pallets out, the parking will be in parking spaces against the fence,
and the only thing at the building next to wall will be an air conditioning unit. Commissioner Hill asked
who regulates micro breweries and Mr. Hom explained there are federal and state agencies and requires
three licenses. Planner Reeves answered questions from Commissioner Hill about whether
manufacturing at this location is allowed in our Code.
Mayor Reeves asked Mr. Reeves if this item is brought back on July 25, 2016 for a public hearing,
would he have the recommended condition he asked for and could it be added as a condition. Mr.
Reeves agreed to bring something and said it could be added. Discussion ensued about getting a number
from the fire marshal to use as that number. Commissioner Waters asked the applicant if there are
concems about air quality inside the building, or brewing smell and exhaust for the surrounding area.
Mr. Hom stated there should be no concems about it whatsoever inside or outside the building. Mr.
Reeves explained the zoning and the noticing requirements.
The consensus was to move this item forward to a public hearing on July 25, 2016.
9. City Manager
A. City Manager's Report.
90-Day Calendar (July 2016 through September 2016).
• Repmied on upcoming items on the calendar: The budget workshop schedule is Monday,
August 15, 2016 and Wednesday, August 24, 2016 and the board member appreciation is
July 11, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULy 25, 2016
Page 7
being proposed for September 29, 2016. Mayor Reeves explained the status of the Town
Hall meeting.
• Thanked Derek Reeves for stepping up to handle planning, zoning and community
development issues.
• Reported that on July 20, 2016, the City of Jacksonville is hosting the Hunicane Season
Regional tabletop exercise.
• Repmied he spoke with Jeremy Hubsch regarding CRA. They are wrapping up with the
funding of the necessity portion of the project and a draft redevelopment plan should be
coming to city staff within a couple of weeks.
• Repmied the finance depmiment has taken over the business tax receipts. There are a
couple of issues that have not moved over.
• Reported he met with Neptune Beach and the Beaches Town Center about a plan to
develop a town center overlay. He stated they will meet again this week.
• Repmied the St. John's River Management District has approved a grant application to
install a new meter in our commercial area for radio reads so the data can be obtained
without having to physically read the meters. He explained this will be included in next
year's budget.
• Explained he would like to have a consensus on whether or not the Commission wants to
spend the funds to have the City Attomey work on some optional legislation that Ms.
Durden is ready to explain.
10. Reports and/or requests from City Commissioners and City Attorney
City Attorney Durden
• Reported there are five things that have been mentioned to her as possible projects
moving forward and asked for a consensus in regards to prioritizing what the
Commission would like her to work on.
1) A resolution regarding temporm·y signs-She explained the Supreme Comi Case
of Reed v. Town of Gilbe1i and recommended that the Commission suspend the
enforcement of temporary sign regulations that may be in the Code until such time that
the sign code can be modified to comply with the U.S. Supreme Court case. She offered
to provide something for the next meeting if the Commission agreed to make it a priority.
Mayor Reeves stated that this should be placed on the July 25, 2016 agenda under
discussion only to see if the Commission wants to move it forward. A discussion ensued.
2) A potential moratorium on service stations-She explained she has received
several comments regarding this and has spoken to the City Manager and other cities with
concems like ours. She explained the notice requirements are two readings, one public
hearing, and a notice published in the newspaper ten days before the public hearing. She
has researched some examples for moratoriums on automobile service stations. There is a
lot of concem in the community about service stations. A moratorium allows the City the
time it needs to go back and look at those concems. During a moratorium, no application
would be accepted by the City. It could be placed on the agenda as early as July 25, 2016
for discussion purposes. A discussion ensued.
3) A Neighborhood Assessment Program-She explained there is a desire to move
forward in the City with the Neighborhood Assessment Program. This is a utility
undergrounding program that would be geographic in nature and within that geographic
boundary. She believes 75% would have to vote an assessment on their prope1iy then
July 11, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 25, 2016
Page 8
JEA would come in and underground the utilities. There seems to be community suppmi
for this.
4) An urban chicken ordinance for the community.
5) An ordinance to allow for golf carts in the community.
Commissioner Hill expressed concerns about getting into a legal funding issue. He
believes staff can handle the chicken and golf cart ordinances and they do not have to be
done right now. He would like to look for a more economical solution to some of these
real simple projects. Commissioner Waters offered to bring the urban chicken ordinance
if Commissioner Hill does the golf Cali ordinance.
Mayor Reeves explained the purpose of this discussion was to see what we want the City
Attorney to help us with while we try to get the legal cost down. Mr. Van Liere stated
the resolution on temporary signs and the moratorium are out of his league because of the
reasons they al'e being considered. He explained he has an extensive amount of data
regarding the overhead to underground utilities that he can give to the City Attorney and
can prepare a draft of a chicken ordinance and golf Cali ordinance for legal review.
City Clerk Bartle
• Introduced Tracy Thompson as her new administrative assistant.
Commissioner Stinson
• Thanked Ms. O'Bannon for the book.
• Wished Jeremy Hubsch all the best in his future endeavors.
• Appreciated the Mayor's thiliy second moment of silence at the beginning of the meeting
for law enforcement personnel all across the county.
• Gave the City Manager an update that he has not been able to get any pump vendor to give a
written quote for Public Works. He stated he would like the City Manager and Mr.
Jacobovitz to buy the best value that we can get.
Commissioner Hill
• Asked if there is still money being spent on the CRA if it is not being moved forward on. A
discussion ensued. Believes there is a real need to reinstate a Tree Board, stating it would
be beneficial to staff. He will bring something to the Commission.
• Would like to see a rough architectural drawing of the ped path modification necessary for
Sheny Drive with utilities included.
Commissioner Harding
• Would like to see the Aquatic Gardens drainage be put on priority with Public Works streets
and drainage and if there are blockages because of the issues brought up tonight he would
like to see some allocations in next yeal·'s budget to create a proactive maintenance program
for the drainage.
• Would like to get a report regarding the animals and the trees and what was done prior to the
removal of the trees and foliage before construction. Would like to know what effmis were
taken to preserve the animals in that area.
• Stated we are very fortunate to have Chief Deal and his officers continue to come to work
amid the negativity going on nationwide.
July 11, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 25,2016
Page 9
• In reference to the Town Hall being postponed, please keep in mind budget meetings are
coming up next month and a lot will be going on.
• Will be attending the Hurricane Season Regional Tabletop exercise with Chief Deal.
• Would like to look at placing lighted crosswalks and the costs of placing them at busy
intersections of the City for safety. Would also like to look into some additional east and
west sidewalks for bicycle and pedestrian safety.
• August 2, 2016 thru August 7, 2016 he will be out of town.
Commissioner Waters
• Expressed thanks to Jeremy Hubsch as he moves on to other things and also thanked all the
employees for the hard work they do.
• Would like to see an update at the next meeting about the new software implementation and
how it is going.
• Expressed interest in a tree board or committee with a role of being more proactive in
bringing projects and things to the City that they would like to see done as opposed to
actually deciding on individual projects.
• Would like to see direct mailers go out to any home along the direct path notifying citizens
of the Town Hall meeting, once it is scheduled.
• Explained an incident that occmTed today of a dog dying of heat stroke. She stated she would
like to advise that dogs get hot and cannot sweat and asked to please keep your pets inside
and out of the heat.
• Expressed the tragedies that have occurred in the United States and abroad serve as a
reminder that black lives matter and blue lives matter. We have to take concerns from our
law enforcement and our citizens seriously. We have to work to reconcile the divisions and
divides that they represent.
• Gave a shout out to our police depatiment for all they do.
• Asked that we all give respect to each other.
Commissioner Hill asked the City Attorney to look into the concerns brought up about the use of
park land in our Code and provide the answers to the City Manager. Mayor Reeves repotied that
according to emails, the City Manager has already spoke to her about it.
Mayor Reeves
• Supports a tree committee that would do positive things for the City such as one that would
educate new people moving here and builders.
• Repotied he has met with the City Manager and Don regarding the drain on Magnolia and
Pine and asked that a letter go out about a neighborhood block meeting.
• Thanked Chief Deal for the great job the officers did on the 4th of July.
• Apologized that his phone went off during the meeting, explaining he forgot to put it on
airplane mode and that the message was from his wife letting him know his dinner was in the
refrigerator.
• Expressed how enjoyable it was this weekend as several citizens approached him and stated
that he and the Commission are doing a great job.
• Read a quote from Willie Nelson and asked everyone to think positive and get the facts
before assuming things.
Adjournment
July 11, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 25, 2016
Page 10
There being no further discussion, Mayor Reeves declared the meeting adjoumed at 10:05 p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Mitchell E. Reeves
Mayor/Presiding Officer
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
Safe Routes to Schools Route Selection
ATTACHMENT A
MINUTES
JULY 11,2016
July 11,2016 _//. ()/-;, j~:f ~~&~ Donald D. Jacobovitz, P.E., Public Works Direct~ J?
The Safe Routes to Schools (SRTS) Route Selection was discussed at the June 27, 2016
Commission Meeting and aWorkshop preceding that meeting. At those meetings, the
Public Works (PW) recommendation was to select the path that followed the east side of
Sherry Drive and Seminole Road for many reasons including that it was the safest route
of the various routes considered, it provided the least amount ofuncontrolled crossings,
sufficient right-of-way exists, and surveying and design for this alternative is
approximately 30% complete.
During discussions at the above mentioned meetings, it was suggested that students may
be coming from other directions than supported by the proposed path. I mentioned that
demographics change from year to year. A path selected and built this year, may not
support the greatest number of users in future years, but from all the information we
have, it does support the greatest number of users at this time. A SRTS should be
selected based upon the best known facts available at the time of its construction. It was
suggested that east-west routes leading to and from the school from its rear entrance
using David Street and Seaspray Avenue should be evaluated. It was also suggested that
the City may consider building more than one alternate route to branch out where the
students live.
I discussed the selection ofalternate routes with the Florida Department of Transportation
(FDOT), the Atlantic Beach Elementary School (ABE), the Jacksonville Transportation
Authority (JTA), and the City's Consultant who has supervised this project design. I also
inspected the proposed alternative routes. The following are the results ofthese
discussions,and my inspection.
The FDOT representative, Roo.sevelt Petitihomme, reiterated his comments he had given
the City in the past. The path provided already to FDOT can be changed, the amount of
funding for this SRTS project remains the same, and it is good that the City has engaged
the public on this project. With this in mind, the amount spent to date would be coming
from the entire project budget of$671,034 ($125,000 for design, $461,974 for
construction, and $84,060 for CEI services). Any additional funds expended above this
amount to complete, change, or extend the path would be the responsibility of the City.
This includes the design fees as well.
The FDOT representative was not supportive of using four or five feet wide sidewalks as
a SRTS or to extend a SRTS. The right-of-ways on David and Seaspray up to Seminole
are limited in width and will not support a multi-purpose path (MPP) of 8 feet or more in
width which is preferred by the FDOT. The Seaspray right-of-way widens after crossing
Seminole Road to the west. A MPP could be constructed here; however, there would be
telephone utility and tree conflicts all along this path. These conflicts would be more
than on the currently proposed path. The path could eventually meet up with Sailfish
Drive and travel north to tie into the existing MPP on Plaza Drive. This path could go
east to the five-way intersection at Seminole Road. The MPP could then travel down
Sherry Drive to the ABE. As I mentioned, the FDOT representative was not supportive
of the SRTS along the portion of Seaspray with limited right-of-way. Any improvements
in this area or any other path than the originally proposed route would probably be the
responsibility of the City especially if any of the design, survey, and utility coordination
fees exceed the amount originally programmed for the project.
I then met with the Principal of Atlantic Beach Elementary School (ABE), Mindy
McLendon. Mrs. McLendon was well aware of the proposed path down Seminole Road
and Sherry Drive. The infonnation she gave me was based upon her observations and
was not an official policy of the ABE or the School District. The following comments
represent the results of our meeting:
• Mrs. McClendon said she could not give us information from where the students
originate. It does seem that 80% or more of the ABE students are residents of Atlantic
Beach.
• The school only has one bus to pick up its students.
• There is a large percentage of walkers and bike riders, perhaps greater than 50%.
• Ofthe other students, approximatelyhalfride the bus and half are brought to school in
private vehicles.
• Students can enter the rear gate of the school in the moming and leave by that gate after
school; however, the school does not endorse that mainly because of the neighborhood's
complaints of the restrictions in their access on Seaspray Avenue and Poinsettia Street. If
the back gate becomes part of the SRTS project, the increased traffic on Seaspray and
Poinsettia will exacerbate the access problems (and complaints). It appears that most of
the students who enter that gate are being dropped off by private vehicles. There is a
Crossing Guard posted at that gate in the momings, and the gate is locked during the day.
• Based on Mrs. McClendon's observations each day, she feels the majority of the students
who walk or ride to school would be best served by the SRTS route recommended by
City Staffbecause they appear to be coming from the north and east of ABE
I next spoke with Chris LeDew of the JTA. The JTA is the Local Agency Program
(LAP) coordinator for projects in our area which use FDOT, or in this case, Federal
Highway Administration funding to complete. Our SRTS project has been coordinate.d
through them. Mr. LeDew was concerned that we had not progressed further through the
design scope of our originally selected path. He made several points which we should
keep in mind while moving forward with this project. These points are as follows:
• We performed our due diligence in selecting this project, qualifying it through the LAP
process, and getting it awarded.
• At some point, the City needs to let our residents know that the City does own the right-
of-way through which the SRTS MPP will follow and it intends to complete this project.
• Minor changes in the deviation of the path would be acceptable, but the cost of major
route changes would most likely have to be borne by the City.
• The drainage and utility reviews for the proposed path have already been completed
through the design process so far. The cost of these activities for any other route would
be significant and would become the responsibility of the City.
• The ITA is willing to wait until the end of this month for the City to move forward with
this project. After that, they most likely would put the City on notice that significant
progress needs to be made to ensure the design of this project (which has been placed on
hold at the 30% mark) occurs so that construction can be completed in the next fiscal
year.
• The funding of this project plans for the construction to occur in the State's 2017-2018
fiscal year which begins next July 1st. Funding for this program has been affected by a
movement from the SRTS program to a new "Safety Walk" program. Since this project
is one of the first of this kind within FDOT's District 2, it is being significantly observed
as a way to program and expend funds for safer transportation alternatives. Construction
may actually become available before July 1st, 2017.
I also spoke with Derek Gil of our consulting firm, ELEMENT Engineering Group, who
is designing our SRTS project. He told me their work began after the City had already
selected the path along the east side of Sherry and Seminole. Their survey, design work,
and utility coordination were all performed for the east side of these roads. Their design
work was based upon a need for the 449 of 461 enrolled students at ABE that lived on or
near the selected path. This information was provided by the City in their application for
the SRTS grant. They received a fu1iher work request after a Town Hall Meeting to draw
a proposed path along the west side of Seminole from Five Points to 15th Street. This
Alternate Design was drawn without additional survey or utility coordination being done.
That would have to be completed if this path is chosen for the SRTS.
While not specifically mentioned by either Mr. Petitihomme or Mr. LeDew, I firmly
believe that the City's resolve, or lack thereof, in completing this project as originally
requested may seriously impact our ability to receive future grant funding through the
FDOT or other funding sources managed by the ITA for roadway and off-roadway
projects. Our request for these funds was taken by each of their agencies as a genuine
need for improvements. Now that we are several years down the road from their
approval of these funds, and we haven't shown progress towards agreeing on what we
want to do, they may be hesitant to review our future requests because they may not
believe we would accomplish what we sought out to do.
BUDGET: The negotiated public involvement support fee ($6,136.57) is being paid from the
Public Works Professional Services account (001-5002-541-3100) with no additional
funding required. The City will be obligated for design fees (~$50,000) if the project is
canceled, funding source to be dete1mined, if needed. FDOT has budgeted $687,000 for
design, construction and construction support efforts.
RECOMMENDATIONS: Staff recommends the Commission approve the original route
keeping the entire multi-purpose path on the eastern side of ShelTY Drive and Seminole
Road.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER: _______________ _
C ITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #JA
.JULY 25,2016
AGENDA ITEM: 16-UBEX-1 0 I Public Hearing
R equest for a usc-by-exception as pe r·mitted by Sec ti o n 24-ll l(c)(3 and
5), to a ll ow o n-p re mi ses co nsumption of a lco ho li c beverages in
accordflnco with C ha pte r 3 of th e code and to a ll ow limit ed whole sa le
opera ti o ns at 725 At lantiu Bou leva rd Units 3 a nd 15.
SUBMLTTED BY: Derek W. Reeves, Pl ann c_0-
DATE: June 24, 2016
STRATEGIC PLAN LINK: None
BA CKGROUND : The app li ca nt is Charles Ho rn wi th the Atlantic Beach Brewin g Co mpa ny. T he
app li ca nt is requesting to open a mi cro brewery wi th a tap roo m at 725 At lantic Boulevard , Unit s 3 (a
s torefro nt ) and 15 (a rear space). Bee r will be brewed in th e ware house-li ke space of Unit J 5 and so ld to
c ustome rs in t he tap room located in Unit 3. Beer will a lso be sold by th e keg to a w ho lesa le di stribut e r
o ut o r Unit 15. A porti on of Un it 15 w ill be set up as fl ex space with a separate ba r for indo or ga mes o r
even t hos tin g. A use-by-exception is required by Sect ion 24-1 1 J (c )(3 a nd 5) to all ow o n-premi ses
co nsumpti on of alco ho li c beverages in accordance is Chapter 3 of th e code a nd to allow li mited w holesale
opera ti o ns.
T he tap roo m is located within a n ex istin g comm e rc ial strip cente r in th e Co mm e rc ial Ge nera l zo ning
distd ct. Within the strip center th e re a rc restaurants th at also se ll a lco ho l as we ll as retail and service
estab li s hm ents. T he rea r of th e building is comprised of severa l warehouse-l ike s paces with uses lik e
laundry facilities and a rti sts. T here are com merc ia l and multifamil y res id e ntial to the cast of th e s hopp in g
center and s iug le family resident ia l to the nort h. Parking is provided by the shopp in g center in bot h th e
front and rear an d wi ll he un c hanged . Co nstru cti on on the pro perty wo ul d include a n interior build out of
both unils, th e add iti o n of so me wind ows into th e brew ing a rea, the additi o n of a new pi ece o f mechanical
equipment by the rear loadin g door and new s ignagc. The interior build o ut wi ll attemp t to limit noise by
in stalling sound dampening meas ures between the tap roo m and adj o ini ng na il sa lon
At th e June 2 1st Communi ty Dev e lopme nt Boa rd meeting, approva l wa s reco mm end ed to the C ity
Co mmi ssion by a vote of 5-2 with co nditi o ns that; 1.) The ho urs of operation be limit ed to 11 PM Sund ay
throug h Thurs day a nd midni ght Friday a nd Sa turday; 2.) Cus tome rs be prohibited fr om standing in th e
h a llway co nn ectin g th e two unit s; 3.) That all empl oyees mu st pa rk in th e rear park in g lot; and 4.) A ll
s pe nt g rain s and ot he r simil a r was te rrom til e brewing process be stored in side tho bui ldin g.
BUDGET: None.
RECOMME NDATION: (Fro m the COB) To approve th e Use-By-Excepti on 16-UBEX-1 0 I w ith
cond iti o ns th at; 1.) Th e hours of ope rati on be limited to II PM Su nd ay through Th ursday and midnight
Frid ay a nd Sa tu rday; 2.) Custo mers be prohibited from sta nd ing in the ha ll way co nn ec tin g th e two unit s;
3.) T hat a ll e mp loyees mu st park in the rear park in g lot; and 4 .) A ll s pe nt grain s a nd oth e r s imi la r was te
from th e brew in g process be s to red in side t he b11ildin g.
ATTACHMENTS : Co py of COB staff report; co py of 16-U BEX -1 0 I ap pli catio n.
REVJEWED BY C lTY MANAGER: _---t:f. __ ._V,_~-~-U:!{-----'----------
AGENDA ITEM
CASE NO
LOCATION
APPLICANT
DATE
STAFF
STAFF COMMENTS
~ f~~ 't.t. 2J 'GUli!JW
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
4A
16-UBEX-101
AGENDA ITEM #3A
JULY 25,2016
Req uest for a use-by-exceptio11 as pe rmitted by Sectio n 24-111 (c)(3 and 5), to
all ow on-premises consumption of alcoholic beverages in accordance with
Chapter 3 of the code and limited wholesale operations at 725 AtlanCic
Bou levard U11it 3 and 15.
725 ATLANTIC BOULEVARD, UNITS 3 AND 15
ATLANTIC BEACH BREWING COMPANY
JUNE 8,2016
JEREMY HUBSCH, BUILDING AND ZONING DIRECTOR
The appli cants in tend to open a microbrewery, the '~tlantic Beach Brewin g Company" in an existing s h oppi ng
cen ter at 725 Atlantic Boulevard. The s h opping center is zoh ed Commercial General (CG). A use by-exception
is required by Section 24-111 (c) (3) for onsite co ns umption of alco hol a nd by 2 4-111 (c) (5) for limited
who lesale operations.
The applicants intend to use two separate, but adj acent units fo r their bu s in ess. The rear unit will b e used for
brewing and distributing beer, while the front unit will be a "ta p roo m" that serves beer brewed on s ite. The
applicants are planning to hClve 84 sca t s in the "tap room". The applicants may also occasionally use the
''brew room" for specia l events. The r ear unit is 5,14·8 s quare feet and the front unit is 1 ,650 sq ua r e feet. The
appli ca nts have s tated that the bus in ess will close a t 11 pm Mond ay-Th ursday a nd midnight Friday a nd
Saturday nights.
Th e existing shopping center is somewhat uniq u e, in that the fron t units which face Atlantic Boulevard are a
mix of retail, servic e, a nd dining; while the r ear units, which are accessed via Sa ilfi s h Drive are more or less
ware ho uses. The shopping center has several restaurants which serve alcohol, s u ch as Ca ntina Lo uie, Pish
Company, a nd North Beach Bis tro. The rear portion of the s ite is CLtrre ntly used for deliveries at existing
bus in esses, and does not immediately abut residential. This makes the site on e of th e most appropriate
pl aces for a mi crobrewery in Atlantic Beach.
Mi crobreweries el sewh e r e a r e occasion a lly u sed for special events, fundrai se rs, and parties. Staff
r eco mm e nds that the City co n s ider putting conditions on the proposed use (if approved), that would limit the
amount of people that can attend e ven ts, a nd p rohibits functions from taking place in e ith er th e front or rear
parking Jots. Additionally, staff1·ecommends p lacing co ndi t io .ns that will e nsure th at all brewing and storage
activiti es take place within the building, and not the rear parking lot/loading a rea.
SUGGESTED ACTION TO RECOMMEND APPROVAL
AGENDA ITEM #3A
JULy 25, 2016
The Community Development Board may consider a motion to recommend approval to the
City Commission of a requested Use-by-Exception (File No.16-UBEX-101) to allow on-premises
consumption of alcoholic beverages in accordance with Chapter 3 of the code and limited
wholesale operations within the Commercial General (CG) Zoning District and located at 725
Atlantic Boulevard, Units 3 and 15 provided:
1. Approval ofthis Use-by-Exception is consistentwith the intent of the Comprehensive Plan.
2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63,
Zoning, Subdivision and Land Development Regulations.
3. The requested use is consistent with Section 24-111(c) in that the proposed use is found to be
consistent with the uses permitted in the CG zoning district with respect to intensity of use,
traffic impacts and compatibility with existing industrial uses, commercial uses and any
nearby residential uses.
SUGGESTED ACTION TO RECOMMEND DENIAL
The Community Development Board may consider a motion to recommend denial to the City
Commission of a requested Use-by-Exception (File No. 16-UBEX-101) to allow on-premises
consumption of alcoholic beverages in accordance with Chapter 3 of the code and limited
wholesale operations within the Commercial General (CG) Zoning District and located at 725
Atlantic Boulevard, Units 3 and 15 provided:
1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive
Plan.
2. Approval of this Use-by-Exception is not in compliance with the requirements of
Section 24-63, Zoning, Subdivision and Land Development Regulations.
3. The requested use is not consistent with Section 24-111(c) in that the proposed use is
found to be inconsistent with the uses permitted in the CG zoning districts with respect to
intensity of use, traffic impacts and compatibility with existing industrial uses, commercial
uses and any nearby residential uses.
Page 2 of 2
Building 1 Site Address I Element
725 ATlANTIC BLVD Unit EXterior Wall AUantle Beach Fl 32233
Exterior Wall
Building Type 1602 • SHOP CTR NBHD Roof Struct
Year Built 1995
-Roonng Cover
Building Value $2,941,141.00 Interior Wall
tnt Flooring
Gross Heated Effective l nt Flooring
!Y.PJI Area Area Area Heating Fuel
UnOnlsh ed 5720 0 2286 Heating Type
Storage Air Co nd
Finis hed 7855 0 3932 Ceiling W8 11 Finish Storage
Unfinished CommH~&AC
Storage 7165 0 2866 Comm Frame
Base Area 5400 5~00 5400
Good Office 2010 2040 2346 Eleme nt
Base Area 6460 6460 6460 Stories
Finished 756 0 378 Baths
Storage Rooms/ Units
Base Area 4690 4690 4690 Avg Story Height
Fi nished 3600 0 1800 Storage
Average omce 1980 1980 1980
canopy 208 0 52
canopy 913 0 228
Restaurant 3080 3080 3696 Average
BaseA ree 1078 1078 1078
Restaurant 7800 7800 10920 Good
canopy 344 0 66
Restaurant 5222 5222 7311 Good
Finished 432 0 216 Storage
Unnn Loading 2'1 0 0 36 Platform
I Totel 6'1993 37750 55763
2015 Notice of Prooosed Pro Dertv Taxes NoticE CTRIM Notice
Ii!!!DII !!!ltd~ Auessed Value Exe mptions
Gcn Govt Bead1es $3,433,500.00 $0.00
Public Sc hools : By State Law $3,433,500.00 $0.00
By Local Board $3,433,500.00 $0.00
FL Inland Navigation Dlst. $3,433,500.00 $0.00
Atla ntic Beadl $3,433,500.00 $0.00
Wate r Mgmt Dlst. SJRWMD $3,433,500.00 $0.00
Gen Gov Voted $3,433,500.00 $0.00
School Board Voted $3,433,500.00 $0.00
Urban Service Dlst3 $3,433,500.00 $0.00
--Just Value _Assesseft V~lu e
Last Year $3,531,600.00 $3,53 1,800.00 ---Current Year -$3,433,500.00 $3,433,500.00
2015 TRIM Property Record Card CPRCl
I Code Detail -
15 15 Concrete Blk
17 17 c.e. Stucco
9 9 Rigid Fr/Bar J
4 4 Built Up(f&G
5 5 Drywall
11 11 Cer Clay 1lle
3 3 Conaete Fin
" 4 Electri c
" 4 Forced·Ducted
" 4 Packaged Uni t
5 5 S cell Wall Fin
1 1 Not zoned
3 3 C·Masonry
Code
1.000
38.000
21.000
16.000
Taxa ble Value last Year
$3,433,500.00 $28,788.4 1
$3,133,500.00 $17,860.31
$3,433,500.00 $7,939.49
$3,433,500.00 $121.85
$3,433,500.00 $11,755.60
$3,433,500.00 $1,117.46
$3,433,500.00 $0.00
$3,433,500.00 $0.00
$3,433,500.00 $0.00
Totals $67,583.12
Exemotlons
$0.00
$0.00
AGENDA ITEM #'JA
JULY25,2016
[,Ti~il' ~:1 ~: "" fii iJ cl ~ . J,U-I ~ ,dJ ns r.J ~J~ ~I Va (
Proposed Rolled-back
$27,987.15 $26,511.77
$16,7 17.71 $16,837.54
$7,716.51 $7,465.03
$118.46 $109.87
$11,428.40 $10,838.53
$1,03 7.95 $1,037.95
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$65,008.18 $62,820.69
Taxable Va lue
$3,531,800.00
$3,433,500 .00
Th is PRC renects property details and va lues at the time of th e original ma iling of th e Notices of Proposed Prope rty Taxes (TRIM
Notices) In August.
AGENDA ITEM #3A
JULY 25, 2016
I
Exhibit"&''
Legal Description
Parcell:
A part of the Castro-Y-Ferrer Grant, Section 38, Township 2 South, Range 29 East, in the City of
Atlantic Beach, Florida. and being more particularly described as follows: Commencing at the
intersection of the East line of said Section 38 with the North RJW line of Atlantic Boulevard;
thence South 89 degrees 13 minutes 58 seconds West, and along the North line of said Atlantic
Boulevard, 360.4 feet to the point of beginning; thence continue South 89 degrees 13 minutes 58
seconds West and along said R1W line, 125.09 feet; thence North 7 degrees 16 minutes 02
seconds West, 153.35 feet; thence North 1 degree 05 minutes 30 seconds West, 484.55 feet to a
point in the South line of Royal Palms Unit 2A; thence South 85 degrees 37 minutes 27 seconds
East and along said South line of Royal Palms Unit 2A, 276.36 feet to a point in the West RJW
line of Sailfish Drive East; thence South l degree 05 minutes, 30 seconds East and along said
RIW line, 457.7 I feet; thence South 7 degrees 16 minutes 02 seconds East and along said RJW
line, 5.36 feet; thence South 89 degrees 13 minutes 58 seconds West, 150.0 feet~ thence South 7
degrees 16 minutes 02 seconds East, 150.0 feet to the point of beginning.
Parcel2:
Lot 1, Lot 2 and Lot 3, less and except the West 27.25 feet of said Lot 3, Block 16, Royal Pabns
Unit Two A, according to plat thereof recorded in Plat Book 31, pages 1, lA through lD of the
current public records of Duval County, Florida.
10/28/04 Page32 of32 (MORTGAGE)
I
Recreation Programs Special Events
r-City Commission Report
June2016
I
Ev e nts, Rentals, & Facilities
Featured Events In June Songwriters' Con ce rt, Art Walk Reception, Wild
W onders, Acou stic Night w/ Food Tru ck
One Tim e Facility Rentals Adele Grage
Bake r Ce nter --Jordan Ce nt e r
Sp ecial Events/Permit s W e ddings on beac h o r pa rks --Pa vilions & Parks
Ca mping Du t t on ---
Beach ha_nd lca p chair
Other -Ve t Pa rk, 5 k, Nature day, etc
Party -Block Party, Party i n t h e par k --
After School Programs D o nn ~fte r Sc hoo l Prog ram
Jo rdan After Sc hool Progra m
City Sponso red Events Se nio rs @ th e Ba~er Center
So n g writers' Concer t
Zum b a @ Jord an Park
A co ust i c Nig ht w/ Food Truck
Co o king Class@ Jor:._dan Pa rk
Spring Fl ag Footb a ll
W ild W o nd er s
S u m m ~Ca mp
Art Show/Rece ption
City Contract Programs ABET Per form an ces ·-ABE T Kid s Summe r Camp
Te nni s-Beach es Te n nis
Upcoming Events & Programs
In July Songwriters' Concert 7/10
Wellbeing Wednesday 7/13 Debut
Paddle/Kayak Tideviews 5 pm 7/16 & 30
Art Walk/Reception 7/21 @ 5 pm
Acoustic Night w/ Food Truck 7/24 @ 6 pm
Free Yoga Thursdays-Bull Park 7 pm
1-
Yoga Sundays @ AGCC 3 :30pm
• Please visit us online @ coa b.us/re creation for
ca l endar of events
HSign up for notices on "Notify Me" for
!pr ograms & events
I
AGENDA ITEM #4A
J ULY25,201 6
--I· -
I
I
It of II of sta ff/ vo l,
reg lst ri!tlons/ It of It of participants/ committee
app licatio ns occurrences attendees attend ed
II
10 12
3 4
3 3
7 7
17 15
3 4
1 6
3 3
1 0
30 8 240 4.5
65 8 52 0 6 t uto rs/1 staff
11 64 1
1 62 0
5 35 1
1 200 0
1 5 1
5 7 16 9 12 2
2 130 0
36 36 2
1 45 1
2 ll:O 0
10 150
36/8 j rs 0
I ---,_ 1-
-
1--
--·-
-~·
-+
--·--·-
+ --
~ i
AGENDA ITEM #4A
City of Atlantic Beach JULY 25,2016
FINANCIAL REPORT
June 2016
Cash Balances
Prior Current Dollar Percent
Fund(s) 05/31/16 06/30/16 Change Change
General $ 7,880,820 $ 7,526,251 $ (354,568) -4.50%
Tree Replacement 26,470 26,470 0.00%
Convention Development Tax 99,758 119,923 20,165 20.21%
Local Option Gas Tax 351,534 371,965 20,431 5.81%
Better Jax 1/2 Cent Sales Tax 647,324 670,696 23,372 3.61%
Police Training, Forfeiture, Grants, etc. 140,036 136,097 (3,939) -2.81%
Capital Projects 3,711,999 3,740,460 28,461 0.77%
Utility 6,374,379 6,777,992 403,613 6.33%
Sanitation 464,355 588,302 123,947 26.69%
Building Code Enforcement 464,266 472,489 8,223 1.77%
Storm Water 1,794,452 1,819,856 25,404 1.42%
Pension -Police 156,865 160,203 3,338 0.00%
Pension -General 88,759 102,368 13,610 15.33%
Total $ 22,201,017 $ 22,513,074 $ 312,058 1.41%
Total Restricted Cash 7,248,540
Total Unrestricted Cash $15,264,533
Cash and Investments
Prior Current Dollar Percent
Account 05/31/16 06/30/16 Change Change
Bank of America -Depository $ 6,268,325 $ 6,520,084 $ 251,759 4.02%
Delaware Limited-Term Diversified Inc A 2,526,878 2,543,334 16,456 0.65%
Global X Gold Explorers ETF 4,210,115 4,227,101 16,985 0.40%
lnvesco Floating Rate A 743,422 743,204 (218) -0.03%
Voya Short Term Bond Fund Class A 4,186,932 4,213,851 26,920 0.64%
MSSB Money Market/Cash 4,239,314 4,239,456 142 0.00%
SBA-Florida Prime 22,880 22,893 13 0.06%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 22,201,017 $ 22,513,074 $ 312,056 1.41%
Police Pension Investments $ 9,007,677 $ 9,021,261 $ 13,583 0.15%
General Pension Investments 15,800,290 15,819,253 18,963 0.12%
Subtotal $ 24,807,967 $ 24,840,513 $ 32,546 0.13%
Total $ 47,008,983 $ 47,353,587 $ 344,603 0.73%
AGENDA ITEM #4A
JULy 25, 2016
City of Atlantic Beach
FINANCIAL REPORT
June 2016
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,762,799 $ 8,821,782 $ 9,841,903 $ 1,020,121
Convention Development Tax 96,307 72,216 88,238 16,022
Local Option Gas Tax 461,611 346,203 345,874 (329)
Better Jax 1/2 Ct Sales Tax 790,128 592,587 602,131 9,544
Police Training, Forfeiture & Grants 89,150 73,572 71,636 (1 ,936)
Grants -CDBG 650,000 487,494 79,144 (408,350)
Capital Projects 855,000 871,352 1,177,156 305,804
Utility 8,335,711 6,251,661 6,498,210 246,549
Sanitation 1,840,330 1,380,231 1,454,083 73,852
Building Code Enforcement 439,134 329,319 382,134 52,815
Storm Water 875,708 656,775 700,448 43,673
Pension -Police 1,530,544 1,147,896 1 '144,636 (3,260)
Pension -General 2,336,217 1 ,752,156 1,929,974 177,818
Total $ 30,062,639 $ 22,783,244 $ 24,315,567 $ 1,532,323
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund revenues show a net positive variance of $1,020,121. Most of this variance
is due to the timing of receipt of ad valorem taxes, the majority of which are received in
December.
Grant Funds reflected a negative variance of $408,350, Grant revenue is reimbursement
based, reimbursements #2 and #3 were submitted in July.
Capital Project Fund reflected a positive variance of $305,804. This variance is a result of
a mid year budget modification and subsequent transfer of funding to the Public Safety
Building Project.
Utility Fund reflected a positive variance of $246,549. Majority of this variance is system
development charges equaling $310,286 year to date, compared to an adjusted budget
equaling $88,371.
Percent
Variance
11.56%
22.19%
-0.10%
1.61%
-2.63%
-83.77%
35.10%
3.94%
5.35%
16.04%
6.65%
-0.28%
10.15%
6.73%
City of Atlantic Beach
FINANCIAL REPORT
June 2016
Expenses
Annual YTD
Department Estimate Estimate
Governing Body $ 40,384 $ 30,258 $
City Administration 2,418,498 1,926,822
General Government 5,115,740 4,885,615
Planning and Building 1,337,724 1,070,959
Public Safety 5,813,259 4,393,671
Recreation and Beautification 1,286,900 1,125,815
Public Works 5,368,085 4,154,679
Public Utilities 10,070,138 7,701,422
Pension -Police 621,607 466,155
Pension -General 986,941 740,178
Total $ 33,059,276 $ 26,495,574 $
Annual YTD
Resource Allocation Estimate Estimate
Personnel Services $ 10,198,510 $ 7,602,482 $
Operating Expenses 11,089,341 8,642,105
Capital Outlay 8,159,330 6,966,705
Debt Service 1,964,401 1,473,264
Grants and Aids 36,820 27,603
Transfers 1,610,874 1 '783,415
Total $ 33,059,276 $ 26,495,574 $
Analysis of Major Variances
YTD
Actual
31,500 $
1,840,240
1,520,475
708,229
4,055,504
1,049,622
2,860,018
5,740,141
456,220
1,021,202
19,283,151 $
YTD
Actual
7,025,766 $
7,229,457
1,244,477
1,964,401
35,590
1,783,460
19,283,151 $
AGENDA ITEM #4A
JULy 25, 2016
Dollar Percent
Variance Variance
(1 ,242) -4.10%
86,582 4.49%
3,365,140 68.88%
362,730 33.87%
338,167 7.70%
76,193 6.77%
1,294,661 31.16%
1,961,281 25.47%
9,935 2.13%
(281,024) -37.97%
7,212,423 27.22%
Dollar Percent
Variance Variance
576,716 7.59%
1,412,648 16.35%
5,722,228 82.14%
(491,137) -33.34%
(7,987) -28.94%
(45} 0.00%
7,212,423 27.22%
In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual
expenditures. Highlighted variance explanations follow:
General Government had a positive variance of $3,365,140. Most of the variance is the result of the Capital Project Fund-Public
Safety Building, Francis Ave Drainage and Marsh Preserve Path projects-see Project Activity Schedule.
Planning and Building had a positive variance of $362,730. Most of the variance is the result of the Francis Ave Drainage
Improvement Project (CDBG Grant)-see Project Activity Schedule.
Public Safety had a positive variance of $338,167. Majority of the variance consists of positive variances in Salaries, City of
Jacksonville Fire Contract that is billed quarterly and Lifeguard Salaries that expense in the summer.
Public Works had a positive variance of $1,294,661. Most of the variance is the result of project activity budgeted that has not been
started/completed -see Project Activity Schedule.
Public Utilities had a positive $1,961,281 variance for the period. Most of the variance is the result of project activity budgeted that
has not been started/completed -see Project Activity Schedule
Pension-General shows a negative $281,024 variance for the period. In October, a large payout of $207,381.11 was made to a
former employee's beneficiary.
Operating Expenses had a positive variance of $1,412,648. Various contractual services contribute to this balance. The largest
contracts are the Fire Contract (COJ), Sanitation Contract, and Road Paving.
Capital Outlay had a positive variance of $5,722,228. Most of the capital and project expenditures occur in the middle to latter part of
the fiscal year-see Project Activity Schedule.
Debt Service reflects a negative variance of $491,137; this was the result of the largest Public Utility debt service payment being
made in October.
AGENDA ITEM# 4A
City of Atlantic Beach JULY 25,2016
FINANCIAL REPORT
June 2016
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
General Government
RUSSELL PK RENOVATION PM1501 $ 233,180 $ 61,844 $ 5,980 $ 165,356 I
DONNER PK PLAYGRND LIGHTS PM1503 6,500 6,146 354 E
BULL PK PLA YGRND EQUIPMT PM1504 35,000 5,300 10,739 18,961 I
DUTTON ISLE RD IMPROVMENT PM1505 25,000 7,386 17,234 380 E
NEW POLICE BLDG-DES/CONST PS1501 3,601,967 97,346 3,504,621
SALTAIRISTURDIVAN SIDEWLK PW1406 32,090 2,080 2 30,008 I
SEMINOLE STREET SCAPE 1 PW1407 258,092 7,684 11,383 239,025 D
MARSH PROJECT PED PATH PW1408 56,504 12,075 36,537 7,893 I
BIKE RACKS & STREET LIGHT PW1501 6,789 6,789 I
CH PARK LOT LIGHTS-LAST PW1504 9,554 9,554 (0) I
TOWNCENTER IMPR DECK & BR PW1601 40,000 40,000 E
VET PARK PLAYSET PW1602 40,000 40,000 E
MARSH PRESERVE PATH PHZ-1 PW1603 540,000 820 458,840 80,340
Subtotal $4,884,676 $ 217,024 $ 4,045,336 $ 622,316
Planing, Zoning & Building
FRANCIS AVE DRAINAGE IMPR PW1502 650,000 207,772 430,325 11,903
Subtotal $ 650,000 $ 207 772 $ 430,325 $ 11,903
Public Works:
SEMINOLE STREET SCAPE 1 PW1407 $ 13,487 $ 12,807 $ 680 $ 0 D
SALT AIR DRAINAGE UPGRADE PW1411 61,707 4,000 (2) 57,709 I
SE SEMINOLE RD DRAIN IMPR PW1412 650,000 650,000 D
Subtotal $ 725,194 $ 16 807 $ 678 $ 707,709
Public Utilities:
INLINE VALVE INSTALLATION PU1404 $ 16,355 $ 16,253 $ $ 102 D
EFFLUENT OUTFALL REPLCMT PU1408 2,625 3,653 (1,028) I
WELL LOGGING-6 WELLS PU1501 130,000 130,000 s
UPDATE MODELS PU1502 23,442 16,831 6,611 I
EFF OUTFALL @ SHERMAN PT PU1504 559,404 64 532,764 26,577 I
WETWLL LINE-MIM COVE LS PU1505 13,954 13,954 (0} I
WETWELL LINE-FAIRWAY V LS PU1506 14,141 14,141 0 I
NORTH FENCE REPLACE WTP2 PU1601 10,000 9,295 705 E
SOFT STARTS -WTP1, 2 &3 PU1602 48,000 552 (1) 47,449 A
CHLORINE AUTO CONTROL VAL PU1603 31,000 2,476 21,322 7,202 A
CONTROL BUBBLER SYSTEM PU1604 15,000 172 14,828 A
REPLACE SEASPRAY H20 SERV PU1605 100,000 97,339 2,661 A
ATLANTIC WATER MAIN REPLA PU1606 100,000 100,000 E
SEWER SYSTEM REHAB SEAOAT PU1607 200,000 200,000 E
CONTROL PANEL LIFT STA WW PU1608 19,000 218 13,853 4,929 A
SOFTSTARTS LIFT ST. ABC&D PU1609 55,000 6,310 13,821 34,869 A
2 POINT REP. EFF GRAV ICW PU1610 30,000 30,000 E
PHORPHOROUS TREATMENT FAC PU1611 225,000 17,658 7,174 200,167 I
REPLACE DISKS KRUGER DISF PU1612 6,000 5,999 1 A
INFLUENT SCREENS (2) PU1613 27,373 230 27,142 1 A
REPLACE EFF PUMP #2 PU1614 42,627 575 0 42,052 A
REPLACE RAS PUMP & MOTOR PU1615 50,000 575 49,425 A
REPLAC INFLUENT PUMP WWTP PU1616 22,000 253 21,747 A
SEMINOLE STREET SCAPE 1 PW1407 705,395 5,123 11,247 689,025 D
Subtotal $ 2,446,316 $ 183,576 $ 660,999 $ 1,601,741
Total $ 8,706,186 $ 625,178 $ 5,137,338 $ 2,943,670
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
1-Seminole Road Street Scape Project totals $976,974
CITY OF ATLANTIC BEACH
CITY COM1\1TSSION MEETING
STAFF REPORT
AGENDA ITEM 114B
JUL V 25, 20 l6
AGENDA ITEM: Purchase Three (3) Gonnan-Rupp Pumps for the Wastewater Treatment
P lant from Hudson Pump & Equipment Associates, Inc. as they a rc the
sole s ource distributor of Gonnan-Rupp pumps.
SUBMITTED BY: Donald D. Ja cobovitz, P .E.
Public Works Director
DATE: July 13, 20 16
BACKGROUND: l n preparation of the F isca l Year 20 16 budget, the City's Publi c Uti lities
Department inc luded the cost of heavy machinery needed to properly operate the
Wastcwastcr Treatment Plant, and uphold the expectatio ns of the F lorida DEP and the St.
Johns River Water Management District.
The City did not soli c it competitive bids or quotes for these items, as
Gorman-Rupp products became the City standard over thirty (3 0) years ago, and has been
used exclu s ively ever s ince. This decision was part of the major pumping s tation
rehabilitation project that the City und ertook at that time. A s ingl e pump manufacturer
for the rehab project was s trongly encouraged, and G01man-Rupp was s e lected.
Parts for new and o ld er models are readily availab le , and they have kept
the same p ump design used by the City for decades. Staff is familiar with this brand and
can eas ily petfonn routine maintenance.
John Collins of J. Coll ins Engineering Associates has worked on several
projects for the City, including the upgrade of the Wastewater Treatment P lant in 2 010.
He recommends that the City continue to use Gonnan-Rupp pumps for its wastewater
applications. It is not recommended to interchange brands in any mechanical equipment
application, and to change the e ntire system would be costly. He provided the attached
statement.
BUDGET: We includ ed in the FY20i6 Operating Budget the purchase of two (2) 6-i n ch and
o ne (l) 10" 001man-R upp pumps/motors, to replace the existing machinery. The
combined total for all three pumps is $61 ,933.
ATTACHMENTS: Statement from J . Co llins Enginccting Associates, LLC.
RECOMMENDATION: To approve the purchase of Three (3) Gorman-Rupp Pumps in the
amount of $6 1,933 from Hud son Pump & Eq uipment Associates, Inc. as they are
the C ity's so le source distributor ofGorman-Rupp p umps.
REVIEWED BY CITY MANAGER: -?/. 1/a...-,;J:uf
AGENDA ITEM #48
JULV 25,20 16
Statement from J. Collins Engineering Associates, LLC.
John Collins, PE
C ity h as been usi ng Oorman-Rupp (OR) Pumps fo r over 30 years as a
standard self -primin g wastewater pump. The process was developed many
years ago when the c ity had no uniform standard practice on selection of
wastewater pumps. The previous use of non -standard pumps presented
many m aintenance issues as well as probl ems of obtaining many different
spare p a rts . The decision to h ave standard pumps for the City's wastewater
lift s tations as well as in many applications in the wastewater plant
benefits the c ity and the public. The selected pumps are reliability,
operator friendly and most parts are available in Florida. Since the goal of
public ut ilities is to provide reliable customer service -the standard ization
of the purchasing of wastewater equipme nt is a common practice with
muni cipal utilit y departm e nts s in ce it inc reases operator knowledge in the
maintenance and ser vi ce of the pumps which in return faci litates repairs
and obtaining parts. By minimizing the time to return wastewater pumps
back in to serv ice, the City reduces the risk of an enviro nmen tal spi ll and
FDEP permit violation s . Staff supp011s the continuation of the usc of
standardi zed OR pumps and other wastewater equipment in the c it y.
J . Collins Engineering Associates, LLC (JCE A)
11 516-3 San J ose Blvd .
J acksonvi ll e, FL 32223
904-262-41 2 1
904-7 16-6282 Cell
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Ocean Gate
Acceptance of Infrastructure for Ownership and Maintenance
SUBMITTED BY: Donald D. Jacobovit7., P.E.
Public Works Director
DATE: July 13 ,2016
AGENDA ITEM # 4C
,JlJ LY 25,2016
BACKGROUND: Beaches Habitat for Humanity has completed construction of the Water,
Sewer, Streets, and Stormwater infrastructure for the Ocean Gate development (AKA 201 Mayport
Road).
Their Contractors have completed construction in accordance with approved plans and have
submitted all necessary documentation. Staff from the City of Atlantic Beach has completed a "final
inspection of the facilities and is prepared to accept the facilities.
BUDGET: There is no immediate impact to the City's operating budget. The s chedule of values
included in the Acceptance Package will be added to the City's assets in the amount of $674,243.54.
RECOMMENDATIONS: Accept the water, sewer, s treets, and stormwater infrastructure in the
Ocean Gate development.
ATTACHMENTS: 1. Schedule of Values for Ocean Gate
2. Bill of Sale
REVIEWED BY CITY MANAGER: '-PJ, Van ~ ..... ~:....:"T---------
Mobilization
Construction Entrance
Survey
Demolition
Clearing Stripings
Stripings
Earthwork
Traffic Control
Sub Grade
Type A Curb
Concrete Work
Base Material
Asphalt
Striping
Sodding
Sewer System
Storm Drainage
Water System
Wells Fargo Maintenance Bond-OceanGate
Not Included Roads
14,576.22 14,576.22
2,777.57 2,777.57
18,000.00 18,000.00
25,426.08 25,426.08
12,199.51 12,199.51
3,856.70 3,856.70
529,912.54 529,912.54
5,400.00 5,400.00
29,196.15 29,196.15
41,441.47 41,441.47
149,301.00 149,301.00
25,057.02 25,057.02
32,950.27 32,950.27
6,517.92 6,517.92
3,883.82 3,883.82
127,395.15
190,972.37
77,930.11
1,296,793.90 622,550.36 277,945.91
Water & Sewer
127,395.15
190,972.37
77,930.11
396,297.63
AGENDA ITEM# 4C
JULY 25,2016
ORDINANCE NO. 20-16-139
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL
YEAR BEGINNING OCTOBER 1, 2015 AND ENDING
SEPTEMBER 30, 2016 FOR APPROPRIATING FUNDS
ASSOCIATED WITH THE FLORIDA DEPARTMENT OF LAW
ENFORCEMENT GRANT, AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 7 A
JULY 25, 2016
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net revenue totaling
$4,855 and net expenses totaling $4,855 for the FDOT Grant Fund.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015/2016 Budget to be amended as follows:
Revenues:
FDOT -Program Income
Total Revenues
Expenses:
~ FDOT CSU GRANT FUND~
FDOT-Operating Supplies
Total Expenses
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 11th day of July 2016.
$ 4,855
$ 4.855
$ 4,855
$ 4.855
<$0>
Passed by the City Commission on second and final reading this __ day of 2016.
Approved as to form and correctness:
Brenna M. Durden
City Attorney
Mitchell Reeves
Mayor I Presiding Officer
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
PGI funds from this 2014 grant have not been spent previously. $4855 will be spent for the
purchase of a Drug Terminator for the Crime Suppression Unit to destroy narcotics per
court destruction order.
By electronically submitting this adjustment, I hereby certify that I have reviewed the
changes and find them necessary for program activities. I am the signing authority
or have been delegated as such by the appropriate official. Information regarding
the signing authority is
Electronically Signed By:
Date 06/23/2016 Tiffany E Layson
Authorized Official or Designated Representative
20 14-JAGC-2252
AGENDA ITEM #7A
JULy 25, 2016
Application Ref
Contract# 20 14-JAGC-DUV A-1-E5-032 Page 1 of 2
Rule Reference 11 D-9.006 OCJG-003 (rev. June 2012)
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
PGI BUDGET REQUEST
AGENDA ITEM# 7 A
JULY 25, 2016
Contract# 2014-JAGC-DUVA-1-E5-032 I Request# 1 Date: 06/23/2016
Subgrantee:City of Atlantic Beach County: Duval
Address: Mr. Russell J Caffey
Director of Finance
800 Seminole Road
Atlantic Beach, FL 32233-5461
Telephone: 904-24 7-5807
Budget Category Approved Budget New Budget Budget Difference
Salaries & Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital Outlay $0.00 $4,855.00 $4,855.00
Indirect Costs $0.00 $0.00 $0.00
Subtota $0.00 $4,855.00 $4,855.00
I hereby certify that the above PGI budget was developed in accordance with the project
~greement and is based on the most current and available accounting information.
Electronically Signed By:
Date 06/23/2016 Tiffany_ E Lay_son
Chief Financial Officer or Designated Representative
PGI Budget Narrative:
$4855.00 will be spent on a Drug Terminator 11 Ov. The drug terminator is designed for safe
and efficient disposal of confiscated drugs. The crime suppression unit is responsible for the
lawful destruction of narcotics when a court order is issued to destroy them. This is
specifically designed for the safe, efficient, legal and eco-friendly destruction of such items.
Application Ref
Contract#
2014-JAGC-2252
2014-JAGC-D UVA-1-E5-032
Rule Reference 110-9.006 OCJG-003 (rev. June 2012)
Page 2 of 2
AGENDA ITEM:
C ITY OF ATLANTIC BEACH
CIT Y COMMlSSION MEE TING
STAFF REPORT
16-SFPA -125
AGENDA ITEM II 8A
JULY ZS, 20J6
Requ est f or plat approval as require d by C ha pte r 24, A1ii c le 4 of the
Code of O rdin a nces at RE# 172 147-0000 and 172 1 50-0000 (prev io usly
kn o wn as 11 5 an d 125 Donne r Roa d).
SUBMITTED BY: Derek W. Reev es, Pl a nner ./~
DAT E: Jul y 7, 2016
STRATEGI C J,LAN LlNK: No ne
BACKGROUND: Th e appli ca nt is Chri s La m bertso n, the owne r o f 125 Do nn e r COL LL C a nd Do nn er
COL LLC, who owns th e prope rti es previ ous ly know n as 115 and 125 Donn er Road. Th e ap pli cant is
req u es ting to have th e two prop erties pla lted into seve n townho m e lo ts con s is t en t wi th th e sev en
unit multi -family p roj ec t un de r co ns tructi o n.
Th e prope rty itself is a s li ght 'T' s ha pe with a pprox im a tely 0.658 acres o f to ta l la nd . See th e pl a t
d oc u me nt in th e a ppli ca tion packe t fo r more d eta il o n lot layo ut. Th e western po•tio n of the
proper ty js a lready devel ope d w i t h two 2-unit s tyle townhomes w ith two facing Donner Roa d a nd
th e o th er two facing Ard ell a Ro a d. Anoth er 3-uni t townh om e building is und e r co nstru cti on on the
east s id e of the properly.
Th e prop erty is w ithin the Reside nti a l Multi-Family (RG -M) zo nin g di stri ct, wh ich does a ll ow multi -
fa mil y deve lo pme nt on a s in gle par ce l as seen in the curre nt con diti on. Th e property is within th e
Residenti a l Hi gh (RH) futu re la n d use d esigna ti on, whi ch a ll o ws up to 20 r esid e ntia l dwelling units
pe r acr e as es ta bli s h ed by Tabl e A~ 1 of the Co mp reh e nsive Pl a n. In t his case th e prope rty is a ll ow e d
up to 1 3 units, but th e a p pli ca nt is only buildin g 7 units as in d ica te d in the pla t. As a result, eve ry
individua l lo t excee ds the minimum r eq uireme nt of 2,175 s qu a re feet found in Secti o n 24-8 8 (a) by
mo re than SO pe rce nt.
Th e ex is t ing a nd und er co ns tru cti on uni ts we re built to to w nhouse s t a nd a rds m eanin g th a t t hey a re
a bl e t o be s ubdivid ed a nd so ld individu a lly as r e quired by t he d e finiti on of "t ownhouse" in Secti on
24-17.
Th e pl at is sch e dule d to b e h eard by the Community De ve lopm ent Boa rd o n july 19th, 2 016. Resul ts
may be ava il able within a n a me n ded age nd a o r at th e Co mm lss.i on mee tin g on Jul y 25111, 201 6.
BUDGET: None.
RECOMMENDATION: T o get Commission co nse ns us t o move item 16-SFPA-125 fo t·wa rd to a
Publ ic Hea rin g o n Au gust 8, 2016.
ATTACHMENTS: Copy of CD B staff report; co py of 16-S FPA-I 25 a ppli cati on.
'
REVJEWED BY CITY MANAGER: -~-"'--+-"~"'-'O&~:a~#;;o=.-M~./,__ _________ _
AGENDA ITEM
CASE NO
LOCATION
APPLICANT
DATE
STAFF
STAFF COMMENTS
e ,; .
I :L
'
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
4.A
16-SFPA-125
AGENDA IT EM # 8A
JULY 25,20.16
Request for plat app rov al as required by Chapter 24, Article 4 of the Code of
Ordinan ces at RE# 172147-0000 and 172150 -0000 (previously know11 as 115
and 125 Donn er Road).
125 DONNER ROAD
CHRIS LAMBERTSON, 125 DONNER CDL LLC AND DONNER CDL LLC
July 8,2016
DEREK W. REEVES, PLANNER
T h e applicant is Chris Lamb e rtson, the owner o f 125 Donner CDL LLC a nd Donner CDL LL C, who owns th e
properti es previous ly known as 115 a nd 1 25 Donn e r Road. The ap pli cant is re ques ting to have the two
properties pl atted into seven townhome lo ts co ns is t ent w ith the seven unit multi -fam ily proj ect unde r
co nstruction.
Th e prope rty itself is a s li ght "I:' s h a pe with approxima te ly 0 .658 acr es of t otal land. The r e are 120.52 feet of
s treet fr o ntage on Donner Road and 50 feet of s treet frontage on Ard e ll a Road. Th e fu ll depth of the property
is 316 fe e t on the w est s id e. Th e northe rn 3 0 feet is part o f an ex is ting easement for Ardella Road. Th e east
s ide of the property is 186.32 feet d eep at the s outh e nd before jogging west 7 0 feet a n d co n t inuing the
remaining 1 4·0 fee t north. See th e plat document in t he a pplication packet for m o r e detail. The western
porti on of th e prop e rty is a l ready develope d with two 2-unit s tyl e townhomes with two fa c in g Donne r Road
a nd the o th er two fa cing Arde ll a Ro a d. Anoth er 3-uni t townhome building is unde r co n s truction on th e east
s id e of the property.
Th e property is within the Res ide n tia l Multi-Family (RG -M) z oning di s trict, w hi ch does a ll ow mu lti -fa mily
developme n t on a s ingl e parcel as seen in th e current co ndition. The property is with in th e Resid entia l Hi gh
(RH) future la nd u se designa ti o n, which allows up to 20 res id e ntial dwelling units per acre as establi s h ed by
Tabl e A-1 of th e Co mpre h e n s ive Pla n. ln thi s case the property is a ll owed up to 1 3 units, but the app li ca nt is
only buildi ng 7 units as indi cated in th e p lat. As a r esult, every ind ividLi al lot exceeds the minimum
requirementof 2,175 sq u a r e feet found in Sectio n24-88(a) by more than 50 p e rcent.
T h e exis ting and unde r co n s truction u nits were built to townhouse s t a ndards meaning th at th ey are a ble to
b e s ub d ivid e d a n d sold individually as re quired by the d e finition of"townh ouse" in Sec tio n 24-17.
T he p lat docum ents w ere s till und e r r eview by City staff a t t he time thi s r e port was writte n so additiona l
in form ation may be m ade ava il a ble prior to or during th e m eeting.
SUGGESTED ACTION TO RECOMMEND APPROVAL
AGENDA ITEMS# 8A
JULY 25, 2016
The Community Development Board may consider a motion to recommend approval to the
City Commission ofthe requested plat(File No.16-SFPA-125) as required by Chapter 24, Article
4 ofthe Code of Ordinances within the Residential Multi-Family (RG-M) Zoning District at RE#
172147-0000 and 172150-0000 provided:
1. Approval of this plat is consistent with the intent of the Comprehensive Plan.
2. Approval of this plat is in compliance with the requirements of Chapter 24, Article 4 of the
Code of Ordinances.
SUGGESTED ACTION TO RECOMMEND DENIAL
The Community Development Board may consider a motion to recommend denial to the City
Commission ofthe requested plat (File No. 16-SFPA-125) as required by Chapter 24, Article 4 of
the Code of Ordinances within the Residential Multi-Family (RG-M) Zoning District at RE#
172147-0000 and 172150-0000 provided:
1. Approval of this plat is not consistent with the intent of the Comprehensive Plan.
2. Approval of this plat is not in compliance with the requirements of Chapter 24, Article 4 of
the Code of Ordinances.
Page 2 of 2
C ITY OF ATLANTIC BEAC H
CITY COMMJSSION MEETING
STAFF REPORT
AGENDA ITEM: 16-UBEX-129
AGENDA ITEM# 88
JULY 25,2016
Request for a usc-by-excep tion as pe rm itted by Section 24-1 J l(c)(8), to
allow a woodwork in g shop at 33 W 6111 Street.
SUBMITTED BY: Derek W. Reeves, Planne r P-
DATE: Jul y7,2016
STRATEG I C J>LAN LINK: None
BACKGROUND: The applicanl is Adam Row ley, CEO a nd Pres id ent of 1\ I A Wo odworks, LLC , who is
req uesting to open a woodworking s hop in an existin g bui ldin g at 3J West 6111 St reet. The bu si ness focu ses
on the repa ir and resto l'at ion o r sla nd a lone wood ful'lliture for individual c li e nt s. A use-by-except ion is
requ ired by Secti on 24-lll(c)(8) to a ll ow a woodworki ng s hop.
T he prope rty is located wi Lh in the Co mmercial Gene ral (CG) zonin g district west or Mayport Road on 6'11
Street. The s urroundin g pro pe rti es on a ll s ides a re a lso CG. T he nearest re sidential pro pe1ty is a single
fa111ily home in th e Resid e ntia l Ge neral (RG) zoni ng d is tri ct I SO feet to the west. The property cons ists
o ne building with paved parking in front and fe nced in s id e a nd rea r y ard s. T he buildi ng itse lf is I 500
square feet w ith two ro ll up doors in I he fr ont a nd a sta nd ard door in between. The in s ide of the buildin g
is fini s hed with a ir cond iti oni ng.
The busin ess will have a s ing le tra ile r used to move c li ent s' furniture to a nd from the s hop that wil l be
sto red behind th e fenc e. 'l"ypica l opera ti on wi ll have c li e nts mak e appo in tments to v is it th e shop so th e
n umb e r c li e nt s in the s hop at any given tim e wi ll be minima l, l'edLtc ing th e de mand for park in g. The
bus in ess is cu rre ntl y open between I 0 AM and 6 PM Tuesday through Satu rday. T he wo rk itse lf wi ll be
done indoors whe re a du st co ll ecti on system will take care of saw du st. The saw dust and othe r wood
materi a l waste are donated a nd s tandard tras h Wi ll be ha ndl ed by City's wa s te collection services.
T he Com prehen s ive Plan add resses co mmercial devel opmen t within th e Mayport Road corridor in a
co upl e of areas. Po li cy A.l .l 0.4 is conce m ed about re development be ing consta nt w ith code
requirem e nts. Po licy A.l.l 0 .5 concerned with el imin atio n of lig ht in d ustrial uses and pro mo tin g
neighb orh ood se rvi ng busines ses.
T hi s ite m is scheduled to be hea rd by th e Com munity De ve lopment Board on Ju ly 19(11
, 2016. Res ult s
m ay be avai lab le w ithin a n a me nded agenda or at the Commission meeting on Ju ly 25 111, 2 016.
BUDGET: None.
RECOMMENDATION: To get Com m issio n conse nsus to move item 16-U J)EX-1 29 forwa rd to a
Public Hearing o n August 8 , 20 J 6.
ATTACHMENTS: Copy of CDB staff re port; copy Qf 16-UBEX-129 app lication.
R EVIEW ED BY C ITY MANAGER:-~--=-~· ...:.fa ..... ~~->o<::.etu--'~=~"-----------
AGENDA ITEM# 8B
JULY 25, 2016
While this property is not subject to the Commercial Corridor Development Standards, the existing built
conditions are not consistent with other codes and specifically parking and landscaping. However, the
property is fairly small and a full redevelopment may be unlikely.
Policy A.1.10.5 also addresses commercial development within the Mayport Road corridor and states;
"Along the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive
sales and repair businesses and other more intensive commercial business activities shall be discouraged
in favor of those businesses and uses that provide neighborhood serving retail products and services that
generate daily activity and interaction between residents of the surrounding neighborhoods such as
banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and
uses."
When looking at the Standard Industrial Classification (SIC) system, aspects of the business are consistent
with service uses allowed by right in the CG zoning district, but other aspects of the business are similar to
manufucturing uses found in light industrial areas. In the case of this business, they do provide a service to
the neighborhood and surrounding neighborhood, though perhaps not as much daily activity as retail or
other services.
Staff recommends that a couple of conditions be considered be considered. First would be to set allowable
hours of operation that are agreeable to the applicant. This would provide added protections for nearby
residential properties. Second would be to limit the number of commercial vehicles, including trailers, parked
outside on a continuous basis to one. This would be consistent with the restrictions placed on contractors
within the CG zoning district.
Page 2 of 3
AGENDA ITEM# 8B
JULY 25,2016
SUGGESTED ACTION TO RECOMMEND APPROVAL
The Community Development Board may consider a motion to recommend approval to the
City Commission of a requested Use-by-Exception (File No. 16-UBEX-129) to allow a
woodworking shop within the Commercial General (CG) Zoning District and located at 33
West 6th Street provided:
1. Approval of this Use-by-Exception is consistent with the intent of the Comprehensive Plan.
2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63,
Zoning, Subdivision and Land Development Regulations.
3. The requested use is consistent with Section 24-111 (c) in that the proposed use is found to be
consistent with the uses permitted in the CG zoning district with respect to intensity of use,
traffic impacts and compatibility with existing industrial uses, commercial uses and any
nearby residential uses.
SUGGESTED ACTION TO RECOMMEND DENIAL
The Community Development Board may consider a motion to recommend denial to the City
Commission of a requested Use-by-Exception (File No. 16-UBEX-129) to allow a woodworking
shop within the Commercial General (CG) Zoning District and located at 33 West 6th Street
provided:
1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive
Plan.
2. Approval of this Use-by-Exception is not in compliance with the requirements of
Section 24-63, Zoning, Subdivision and Land Development Regulations.
3. The requested use is not consistent with Section 24-111(c) in that the proposed use is
found to be inconsistent with the uses permitted in the CG zoning districts with respect to
intensity of use, traffic impacts and compatibility with existing industrial uses, commercial
uses and any nearby residential uses.
Page 3 of 3
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEIVII#SC
JULY 25,2016
AG EN DA ITEM: C ity Appo int ed Po sition s Evalu ati on Tool s
SUBMTTTBD BY : Catherine Berry, Es q., Human Resources DircctorC0
DAT E: July8,20l6
BA CKGROUND : The City of Atl anti c Beach h as tlu·ee appointed po siti ons: City Manager , Cit y Attorn ey
and Cit y Clerk. While a performanc e eva luation is meant to anal yze the performance
o f the incumbents in these positions a nd what ha s been accompli shed durin g a given
period of time, it is also a communi cations tool and a learning process wh ereby th e
C it y Commi ss ion e1 nd th e three a pp oint ed pos itions canlcu rn more about cnch oth er's
ex pecta ti ons and whe re strength s and wea kn esses ex ist in th e re lati onshi p. Annu a l
eva lu ati ons should id enti fy any major differences in di recti on mi sco mm uni ea ti on or
probl ems be fore th ey beco me cri tica l to th e opera ti o ns of the Ci ty of All a n ti c Beach.
BUDG ET :
Th e att ac hed , take n from th e TC MA eva lu at ion too l develo ped by the Uni ve rs ity o r
Tenn ess ee for Cit y Mana gers and revised to re fl ect th e duti es and res p o n s ibiliti e~ or
each of th e three po sition s, ha s sevcr HI ca tego ri es wi thin w hich to ev alu a te th e
perfonnance of these positi ons . lt also g ives th e opp ortunit y lo r a narrat ive eva lu at io n
by each Co mmi ss ioner.
I will send eac h o f these three out by e-mail to each of you, wi th yo ur name prin ted Hl
th e botto m. Please co mpl ete th e ev aluation form, s ig n it in the space mar ke d fo r you r
s ignfl ture o n t he front pa ge, date il a nd return it to me by 5 :00p.m ., Monday , A ugus t
29, 2H16 . I will s ummari ze all of th e eva lu ati on s submill ed by th a t da te and present it
to yo u at the Commi ss ion Mee tin g o r Septe mb er 12, 20 16.
La st yea r was th e first yea r th at eva luati ons were co m pleted on th ese three pos iti ons. I
h ave att ac hed a su mmary of th e eva lu ati ons fo r each of th e three.
No imp act.
RE COMMENDATION: Each Co mmi ssioner should utili ze the se tool s for an annual ev aluati on of the
three appo inted po sitions, whi ch proce ss will be directed by th e Ma yo r and coordinated
by th e Director o f Human Resources each year.
ATTA CHMENTS : C ity Attomey, City Manager and City C lerk Evaluation Tools.
Summ ary of la st year's evaluations of th e three app ointed po sitions
REVI EWED BY CITY MANAG ER : -J1 ~ ;f'~
INSTRUCTIONS
AGENDA ITEM# 8C
JULY 25, 2016
This evaluation form contains seven categories of evaluation criteria. Each category contains a
statement to describe a behavior standard in that category. For each statement, use the following
scale to indicate your rating of the City Attorney's performance.
5 =Excellent (almost always exceeds the performance standard)
4 =Above average (generally exceeds the performance standard)
3 = Average (generally meets the performance standard)
2 =Below average (usually does not meet the performance standard)
1 = Poor (rarely meets the performance standard)
Any item left blank will be interpreted as a score of "3 =Average"
This evaluation form also contains a provision for entering narrative comments, including an
opportunity to enter responses to specific questions and an opportunity to list any comments you
believe appropriate and pertinent to the rating period. Please write legibly.
Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page
and return to the Human Resource Director by the requested date. On the date space of the
cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations
presented prior to the deadline identified on the cover page will be summarized by the Human
Resources Director into a performance evaluation to be presented by one or more Commissioners to
the City Attorney.
PERFORMANCE CATEGORY SCORING
1. INDIVIDUAL CHARACTERISTICS
__ Diligent and thorough in the discharge of duties, "self-starter"
__ Exercises good judgment
__ Displays enthusiasm, cooperation, and will to adapt
__ Exhibits composure and attitude appropriate for the position
Add the values from above and enter the subtotal __ + 4 = __ score for this category
2. LEGAL CONSULTATION
__ Provides the scope of legal expertise necessary to meet the City's needs on issues that
arise
__ Provides his best and honest recommendations given all existing legal issues and
ramifications
Commissioner Name Page 2 of 5 Initials
AGENDA ITEM# 8C
JULY 25, 2016
__ Possesses knowledge of and provides efficient and effective advice on the City's Charter
and Municipal Code
__ Advice provided regularly takes into account and balances the overall goals and
objectives of the City
__ Proactively identifies potential legal issues when he is aware of them to avoid problems from occurring
__ Accurately identifies and addresses all legal issues within documents and items that he
reviews
Add the values from above and enter the subtotal __ + 6 = __ score for this category
3. LEGAL REPRESENTATION
__ Aggressively represents the interests of the City as directed by the Commission
__ Approach to legal matters is effective in achieving the best possible legal outcomes for
the City's interests given the issues that arise
__ Represents the City in a professional and ethical manner
__ Is impartial and objective in his duties and responsibilities
__ Estimates of legal impacts are reasonably accurate on a regular basis
Add the values from above and enter the subtotal __ + 5 = __ score for this category
4. STAFF WORK
__ Prepares ordinances, resolutions, contracts and other legal work accurately and
consistent with the direction and objectives communicated by the Commission, City Manager and/or
Department Heads
__ Maintains a good working relationship with members of the City's management team
__ Able to maintain the Commission's and Staff's confidence while informing them of the
different legal risks that proposed actions might generate
__ Displays a positive attitude in carrying out his responsibilities and responding to requests
Add the values from above and enter the subtotal __ + 4 = __ score for this category
5. COST/FISCAL ACCOUNTABILITY AND CONTROL
__ Effectively manages and controls legal costs given the issues, assignments and requests
made to him
__ Legal tasks are performed with appropriate authorization according to established
procedures and contract requirements
Commissioner Name Page 3 of 5 Initials
__ Fiscally effective approach in achieving best possible legal outcomes for the City's
interests given the issues that arise
Add the values from above and enter the subtotal __ + 3 = __ score for this category
6. RESPONSIVENESS/TIMELINESS OF ACTIONS
__ Requested legal work and assignments are completed in a timely manner within
established time frames
__ Accessible when needed to respond to requests for legal information and assistance
__ Timely completion of legal reviews and requests for information
__ Effective follow-up to requests that are made to him
__ Accurately interprets and clarifies Commission and City Manager direction
AGENDA ITEM# 8C
JULY 25,2016
Add the values from above and enter the subtotal __ + 5 = __ score for this category
7. COMMUNICATIONS
___ Effectively communicates with Commissioners, City Manager and Department Heads
__ Answers are provided in a timely and understandable manner
__ Maintains confidentiality with regard to all legal matters, as appropriate
Add the values from above and enter the subtotal __ + 3 = __ score for this category
NARRATIVE EVALUATION
What would you identify as the City Attorney's strength(s), expressed in terms of the principle results achieved
during the rating period?--------------------------
Commissioner Name Page 4 of 5 Initials
AGENDA ITEM# 8C
JVL y 25, 2016
What performance area(s) would you identify as most critical for improvement? _____ _
What constructive suggestions or assistance can you offer the City Attorney to enhance performance?
What other comments do you have for the City Attorney e.g., priorities, expectations, goals or objectives for the
new rating period?----------------------
Commissioner Name Page 5 of 5 Initials
INSTRUCTIONS
AGENDA ITEM# 8C
JULy 25, 2016
This evaluation form contains ten categories of evaluation criteria. Each category contains a
statement to describe a behavior standard in that category. For each statement, use the following
scale to indicate your rating of the City Manager's performance.
5 =Excellent (almost always exceeds the performance standard)
4 =Above average (generally exceeds the performance standard)
3 =Average (generally meets the performance standard)
2 =Below average (usually does not meet the performance standard)
1 = Poor (rarely meets the performance standard)
Any item left blank will be interpreted as a score of "3 =Average"
This evaluation form also contains a provision for entering narrative comments, including an
opportunity to enter responses to specific questions and an opportunity to list any comments you
believe appropriate and pertinent to the rating period. Please write legibly.
Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page
and return to the Human Resource Director by the requested date. On the date space of the
cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations
presented prior to the deadline identified on the cover page will be summarized by the Human
Resources Director into a performance evaluation to be included in the City Manager's permanent file
and presented by each Commissioner to the city manager as part of their regularly scheduled one-on-
one meetings.
PERFORMANCE CATEGORY SCORING
1. INDIVIDUAL CHARACTERISTICS
__ Diligent and thorough in the discharge of duties, "self-starter"
__ Exercises good judgment
__ Displays enthusiasm, cooperation, and will to adapt
__ Mental and physical stamina appropriate for the position
__ Exhibits composure, appearance and attitude appropriate for executive position
Add the values from above and enter the subtotal __ + 5 = __ score for this category
2. PROFESSIONAL SKILLS AND STATUS
__ Maintains knowledge of current developments affecting the practice of local government
management
__ Demonstrates a capacity for innovation and creativity
Commissioner Name Page 2 of 7 Initials
__ Anticipates and analyzes problems to develop effective approaches for solving them
__ Willing to try new ideas proposed by Commission members and/or staff
AGENDA ITEM# 8C
JULY 25,2016
__ Sets a professional example by handling affairs of the public office in a fair and impartial
manner
Add the values from above and enter the subtotal __ + 5 = __ score for this category
3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY
__ Carries out directives of the Commission as a whole as opposed to those of any one
member or minority group
__ Sets meeting agendas that reflect the guidance of the Commission and avoids
unnecessary involvement in administrative actions
__ Disseminates complete and accurate information equally to all Commissioners in a timely
manner
__ Assists by facilitating decision making without usurping authority
__ Responds well to requests, advice, and constructive criticism
Add the values from above and enter the subtotal + 5 = __ score for this category
4. POLICY EXECUTION
__ Implements Commission actions in accordance with the intent of Commission
__ Supports the actions of the Commission after a decision has been reached, both
inside and outside the City
__ Understands, supports, and enforces local government's laws, policies, and ordinances
__ Reviews ordinance and policy procedures periodically to suggest improvements to their
effectiveness
__ Offers workable alternatives to the Commission for changes in law or policy when an
existing policy or ordinance is no longer practical
Add the values from above and enter the subtotal + 5 = __ score for this category
5. REPORTING
__ Provides regular information and reports to the Commission concerning matters of
importance to the City, using the City charter as guide
__ Responds in a timely manner to requests from the Commission for special reports
__ Takes the initiative to provide information, advice, and recommendations to the
Commissioner Name Page 3 of7 Initials
Commission on matters that are non-routine and not administrative in nature
__ Reports produced by the City Manager are accurate, comprehensive and concise
__ Produces and handles reports in a way to convey the message that affairs of the
City are open to public scrutiny
Add the values from above and enter the subtotal + 5 = __ score for this category
6. CITIZEN RELATIONS
__ Responsive to requests from citizens
__ Demonstrates a dedication to service to the community and its citizens
__ Maintains a nonpartisan approach in dealing with the news media
__ Meets with and listens to members of the community to discuss their concerns and
strives to understand their interests
__ Gives an appropriate effort to maintain citizen satisfaction with City services
Add the values from above and enter the subtotal __ + 5 = __ score for this category
7. STAFFING
__ Recruits and retains competent personnel for staff positions
__ Applies an appropriate level of supervision to improve any areas of substandard
performance
__ Stays accurately informed and appropriately concerned about employee relations
__ Professionally manages the compensation and benefits plan
__ Promotes training and development opportunities for employees at all levels of the
organization
Add the values from above and enter the subtotal + 5 = __ score for this category
8. SUPERVISION
__ Encourages heads of departments to make decisions within their jurisdictions with
minimal City Manager involvement, yet maintains general control of operations by
providing the right amount of communication to the staff
AGENDA ITEM# SC
JULY 25, 2016
--Instills confidence and promotes initiative in subordinates through supportive rather than
restrictive controls for their programs while still monitoring operations at the department
Commissioner Name Page 4 of 7 Initials
level
AGENDA ITEM# SC
JULY 25, 2016
__ Develops and maintains a friendly and informal relationship with the staff and work force
in general, yet maintains the professional dignity of the City Manager's office
__ Sustains or improves staff performance by evaluating the performance of staff members
at least annually, setting goals and objectives for them, periodically assessing their
progress, providing appropriate feedback and appropriate mentoring
__ Encourages teamwork, innovation, and effective problem-solving among the staff
members
Add the values from above and enter the subtotal __ + 5 = __ score for this category
9. FISCAL MANAGEMENT
__ Prepares a balanced budget to provide services at a level directed by the Commission
__ Makes the best possible use of available funds, conscious of the need to operate the
the City efficiently and effectively
__ Prepares a budget and budgetary recommendations in an intelligent and accessible
format
__ Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning and accountability
__ Appropriately monitors and manages fiscal activities of the City
Add the values from above and enter the subtotal __ + 5 = __ score for this category
10. COMMUNITY
__ Shares responsibility for addressing the difficult issues facing the City
__ Avoids unnecessary controversy
__ Cooperates with neighboring communities and the county
__ Helps the council address future needs and develop adequate plans to address long
term trends
__ Cooperates with other regional, state and federal government agencies
Add the values from above and enter the subtotal __ + 5 = __ score for this category
Commissioner Name Page 5 of 7 Initials
NARRATIVE EVALUATION
AGENDA ITEM# 8C
JULY 25, 2016
What would you identify as the manager's strength(s), expressed in terms of the principle results achieved
during the rating period?--------------------
What performance area(s) would you identify as most critical for improvement? _____ _
What constructive suggestions or assistance can you offer the City Manager to enhance performance?
Commissioner Name Page 6 of 7 Initials
AGENDA ITEM# 8C
JULY 25, 2016
What other comments do you have for the City Manager; e.g., priorities, expectations, goals or objectives for
the new rating period?----------------------
Commissioner Name Page 7 of 7 Initials
INSTRUCTIONS
AGENDA ITEM# 8C
JULY 25, 2016
This evaluation form contains six categories of evaluation criteria. Each category contains a
statement to describe a behavior standard in that category. For each statement, use the following
scale to indicate your rating of the City Clerk's performance.
5 =Excellent (almost always exceeds the performance standard)
4 = Above average (generally exceeds the performance standard)
3 = Average (generally meets the performance standard)
2 =Below average (usually does not meet the performance standard)
1 = Poor (rarely meets the performance standard)
Any item left blank will be interpreted as a score of "3 =Average"
This evaluation form also contains a provision for entering narrative comments, including an
opportunity to enter responses to specific questions and an opportunity to list any comments you
believe appropriate and pertinent to the rating period. Please write legibly.
Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page
and return to the Human Resource Director by the requested date. On the date space of the
cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations
presented prior to the deadline identified on the cover page will be summarized by the Human
Resources Director into a performance evaluation to be presented by one or more Commissioners to
the City Clerk.
PERFORMANCE CATEGORY SCORING
1. INDIVIDUAL CHARACTERISTICS
__ Diligent and thorough in the discharge of duties, "self-starter"
__ Exercises good judgment
__ Displays enthusiasm, cooperation, and will to adapt
__ Exhibits composure and attitude appropriate for the position
Add the values from above and enter the subtotal __ + 4 = __ score for this category
2. PROFESSIONAL SKILLS AND STATUS
__ Maintains knowledge of current developments affecting the practice of the Clerk's Office
__ Demonstrates a capacity for innovation and creativity
__ Anticipates and analyzes problems to develop effective approaches for solving them
Commissioner Name Page 2 of 5 Initials
__ Willing to try new ideas proposed by Commission members and/or staff
AGENDA ITEM# 8C
JULY 25,2016
__ Sets a professional example by handling affairs of the Clerk's office in a fair and impartial
manner
Add the values from above and enter the subtotal __ + 5 = __ score for this category
3. CITY CLERK FUNCTIONS
__ Oversees the appropriate maintenance of all records of the City and oversees the
records retention and destruction process
__ Provides accurate and timely agendas and successfully manages the agenda process for
the Commissioners, City Manager and Department Heads
__ Attends all regular and special meetings of the Commission and successfully provides
accurate official minutes of the proceedings
__ Manages all public records requests
__ Manages municipal elections, and exhibits knowledge of principles and practices of
municipal code and pertinent election law
__ Ability to meet and serve the public with tact and creditability
Add the values from above and enter the subtotal __ + 6 = __ score for this category
4. REPORTING AND RECORDS
__ Provides regular information and reports to the Commission concerning matters of
importance to the City, using the City Charter as a guide
__ Responds in a timely manner to requests from the Commission for special reports
__ Takes the initiative to provide information, advice and recommendations to the
Commission on functions and issues involving the Clerk's Office
__ Effectively manages records and indexing of records for public use
Understands Florida Public Records and Government in the Sunshine Laws --
Add the values from above and enter the subtotal __ + 5 = __ score for this category
5. FISCAL MANAGEMENT
__ Makes the best possible use of available funds, conscious of the need to operate the
the Clerk's Office efficiently and effectively
__ Prepares a budget and budgetary recommendations in an intelligent and accessible
format
Commissioner Name Page 3 of 5 Initials
AGENDA ITEM# 8C
JULy 25, 2016
__ Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning and accountability
__ Appropriately monitors and manages fiscal activities of the Clerk's Office
Add the values from above and enter the subtotal __ + 4 = __ score for this category
6. STAFFING AND SUPERVISION
__ Manages staff effectively
__ Encourages teamwork, innovation and effective problem-solving among staff members
__ Instills confidence and promotes initiative in subordinates through supportive controls for
their programs while still monitoring operations at the staff level
__ Sustains or improves staff performance by evaluating the performance of staff members
at least annually, setting goals and objectives for them, periodically assessing their
progress and providing appropriate feedback
__ Promotes training and development opportunities for employees
Add the values from above and enter the subtotal __ + 5 = __ score for this category
NARRATIVE EVALUATION
What would you identify as the City Clerk's strength(s), expressed in terms of the principle results achieved
during the rating period?--------------------
What performance area(s) would you identify as most critical for improvement? _____ _
Commissioner Name Page 4 of 5 Initials
AGENDA ITEM# 8C
JULY 25,2016
What constructive suggestions or assistance can you offer the City Clerk to enhance performance?
What other comments do you have for the City Clerk; e.g., priorities, expectations, goals or objectives for the
new rating period?----------------------
Commissioner Name Page 5 of 5 Initials
City Attorney Performance Evaluation Summary
City of Atlantic Beach, Florida
Evaluation period: October 1, 2014 to September 30, 2015
OVERALL SCORE= 4.56
PERFORMANCE CATEGORY SCORING
1. INDIVIDUAL CHARACTERISTICS= 4.25
4.6 Diligent and thorough in the discharge of duties, "self-starter"
4 Exercises good judgment
4 Displays enthusiasm, cooperation, and will to adapt
4.4 Exhibits composure and attitude appropriate for the position
2. LEGAL CONSULTATION= 4.3
AGENDA ITEM# 8C
JULY 25,2016
4.4 Provides the scope of legal expertise necessary to meet the City's needs on issues that
arise
4.6 Provides his best and honest recommendations given all existing legal issues and
ramifications
4.2 Possesses knowledge of and provides efficient and effective advice on the City's Charter
and Municipal Code
4.4 Advice provided regularly takes into account and balances the overall goals and
objectives of the City
4 Proactively identifies potential legal issues when he is aware of them to avoid problems
from occurring
4.2 Accurately identifies and addresses all legal issues within documents and items that he
reviews
3. LEGAL REPRESENTATION= 4.36
4.4 Aggressively represents the interests of the City as directed by the Commission
4.2 Approach to legal matters is effective in achieving the best possible legal outcomes for
the City's interests given the issues that arise
4.6 Represents the City in a professional and ethical manner
4.4 Is impartial and objective in his duties and responsibilities
4.2 Estimates of legal impacts are reasonably accurate on a regular basis
4. STAFF WORK= 4.55
AGENDA ITEM# 8C
JULy 25, 2016
4.6 Prepares ordinances, resolutions, contracts and other legal work accurately and
consistent with the direction and objectives communicated by the Commission, City
Manager and/or Department Heads
4.6 Maintains a good working relationship with members of the City's management team
4.2 Able to maintain the Commission's and Staff's confidence while informing them of the
different legal risks that proposed actions might generate
4.8 Displays a positive attitude in carrying out his responsibilities and responding to requests
5. COST/FISCAL ACCOUNTABILITY AND CONTROL = 4.94
4.8 Effectively manages and controls legal costs given the issues, assignments and
requests made to him
5 Legal tasks are performed with appropriate authorization according to established
procedures and contract requirements
5 Fiscally effective approach in achieving best possible legal outcomes for the City's
interests given the issues that arise
Invoices accurately identify tasl<s and expenses in sufficient detail to provide
accountability and cost control
6. RESPONSIVENESS/TIMELINESS OF ACTIONS= 4.76
4.6 Requested legal work and assignments are completed in a timely manner within
established time frames
5 Accessible when needed to respond to requests for legal information and assistance
4.8 Timely completion of legal reviews and requests for information
5 Effective follow-up to requests that are made to him
4.4 Accurately interprets and clarifies Commission and City Manager direction
7. COMMUNICATIONS= 4.74
4.6 Effectively communicates with Commissioners, City Manager and Department Heads
4.8 Answers are provided in a timely and understandable manner
4.8 Maintains confidentiality with regard to all legal matters, as appropriate
2
NARRATIVE EVALUATION
AGENDA ITEM# SC
JULY 25, 2016
What would you identify as the City Attorney's strength(s), expressed in terms of the principle
results achieved during the rating period?
• Communicates well and understands the scope of his work.
• Depth of knowledge and his tenacity and willingness to serve the community.
• High moral character, sharp mind and quiet presence.
• Team approach used by his office gives the city the resources of a number of highly
qualified attorneys.
• Tipping fee resolution-showed him to be persistent, a good communicator, attentive
and excellent mediator.
• ABCC annexation -well informed, excellent attention to detail, excellent follow-through.
• Ordinances -available to discuss any proposed ordinance at any time.
• Charter-available to moderate the committee -excellent result.
• Getting more comfortable as a municipal attorney.
• Extremely responsive.
What performance area(s) would you identify as most critical for improvement?
• Identify risks more effectively in a public setting.
• Review parliamentary rules and if unsure at meeting state that fact.
• Be more assertive when asked for an opinion at the dais. Ok to say don't know the
answer. Seems a bit "timid" when responding to commissioner's questions.
What constructive suggestions or assistance can you offer the City Attorney to enhance
performance?
• Be more assertive when risk potential is identified in his opinion.
• Keep working for the benefit of the citizens and the city of AB.
• Exemplary professionalism.
• Level of engagement and accessibility to the commission and entire staff far exceeded
expectations.
• His confidence will grow as he gains more experience as a municipal attorney.
3
AGENDA ITEM# 8C
JULY 25, 2016
What other comments do you have for the City Attorney e.g., priorities, expectations, goals or
objectives for the new rating period?
• Should make every effort to engage each of the new commissioners and to
acquaint the commissioners with their entire team and assure them of their
loyalty, and that interests and efforts are with and for the city.
• Have no doubt will exceed expectations of incoming commission and reach all
goals that they set.
• Continue to learn and grow in the position.
4
City Clerk Performance Evaluation Summary
City of Atlantic Beach, Florida
Evaluation period: October 1, 2014 to September 30, 2015
OVERALL SCORE = 4.44
PERFORMANCE CATEGORY SCORING
1. INDIVIDUAL CHARACTERISTICS= 4.5
5 Diligent and thorough in the discharge of duties, "self-starter"
4.4 Exercises good judgment
4 Displays enthusiasm, cooperation, and will to adapt
4.6 Exhibits composure and attitude appropriate for the position
2. PROFESSIONAL SKILLS AND STATUS= 4.36
AGENDA ITEM# 8C
JULY 25, 2016
4.6 Maintains knowledge of current developments affecting the practice of the Clerk's Office
4.2 Demonstrates a capacity for innovation and creativity
4.4 Anticipates and analyzes problems to develop effective approaches for solving them
3.8 Willing to try new ideas proposed by Commission members and/or staff
4.8 Sets a professional example by handling affairs of the Clerk's office in a fair and
impartial manner
3. CITY CLERK FUNCTIONS= 4.77
4.8 Oversees the appropriate maintenance of all records of the City and oversees the
records retention and destruction process
4.6 Provides accurate and timely agendas and successfully manages the agenda process
for the Commissioners, City Manager and Department Heads
4.8 Attends all regular and special meetings of the Commission and successfully provides
accurate official minutes of the proceedings
4.8 Manages all public records requests
4.6 Manages municipal elections, and exhibits knowledge of principles and practices of
municipal code and pertinent election law
5 Ability to meet and serve the public with tact and creditability
4. REPORTING AND RECORDS = 4.4
AGENDA ITEM# SC
JULY 25, 2016
4.2 Provides regular information and reports to the Commission concerning matters of
importance to the City, using the City Charter as a guide
4.6 Responds in a timely manner to requests from the Commission for special reports
4 Takes the initiative to provide information, advice and recommendations to the
Commission on functions and issues involving the Clerk's Office
4.6 Effectively manages records and indexing of records for public use
4.6 Understands Florida Public Records and Government in the Sunshine Laws
5. FISCAL MANAGEMENT= 4.55
4.6 Makes the best possible use of available funds, conscious of the need to operate the
the Clerk's Office efficiently and effectively
4.6 Prepares a budget and budgetary recommendations in an intelligent and accessible
format
4.4 Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning and accountability
4.6 Appropriately monitors and manages fiscal activities of the Clerk's Office
6. STAFFING AND SUPERVISION= 4.08
4 Manages staff effectively
4.2 Encourages teamwork, innovation and effective problem-solving among staff members
4 Instills confidence and promotes initiative in subordinates through supportive controls for
their programs while still monitoring operations at the staff level
4 Sustains or improves staff performance by evaluating the performance of staff members
at least annually, setting goals and objectives for them, periodically assessing their
progress and providing appropriate feedback
4.2 Promotes training and development opportunities for employees
NARRATIVE EVALUATION
AGENDA ITEM# 8C
JULY 25,2016
What would you identify as the City Clerk's strength(s), expressed in terms of the principle
results achieved during the rating period?
• Very good at responding to needs of public and commission.
• Responsiveness, ability to take charge and willingness to take on more responsibility.
• Thorough, responsive, accessible, organized professional and competent.
• Very detailed and protective of the city's stature.
• Attention to detail and ability to remain apolitical.
What performance area(s) would you identify as most critical for improvement?
• Managing staff, specifically Nancy
• More assertive in her duties as clerk.
• Continue to identify the needs of the city clerk's office and realize that the clerk is not
subordinate to the CM or Attorney within the dictates of the clerk's responsibilities as
stated within the charter.
• Expand on the clerk's ability to disseminate information to the citizens via electronic
means.
• Could learn to be more flexible with procedures and change.
• At times it seems as if her political views can hamper her enthusiasm for the task at
hand.
• Remain neutral in all matters at all times.
What constructive suggestions or assistance can you offer the City Clerk to enhance
performance?
• Need to be stronger in management of Nancy.
• More assertive.
• Continue to attend workshops, etc. that will improve and enhance her duties as clerk.
• More assertive to move the needs of her office forward.
• Continue to become more vocal during commission meetings to make sure the clerk is
aware of the directives of the commission -must ask for clarification, as appropriate.
• Serves the city well. Work is thorough and her staff is always willing to help out.
• Be more assertive when necessary with all parties equally.
AGENDA ITEM# 8C
JULY 25, 2016
What other comments do you have for the City Clerk; e.g., priorities, expectations, goals or
objectives for the new rating period?
• Great job. With change in administration, must step up her performance and
assertiveness as clerk.
• Appreciates the work ethic and assistance of the clerk's office and thank them for their
efforts.
• Hope she will embrace more technological changes that can be an asset to both the city
and the clerk's office.·
• Take enhanced educational role for new commissioners.
4 Responds well to requests, advice, and constructive criticism
4. POLICY EXECUTION = 4.16
4.4 Implements Commission actions in accordance with the intent of Commission
AGENDA ITEM# 8C
JULY 25, 2016
4.4 Supports the actions of the Commission after a decision has been reached, both
inside and outside the City
4.2 Understands, supports, and enforces local government's laws, policies, and ordinances
3.8 Reviews ordinance and policy procedures periodically to suggest improvements to their
effectiveness
4 Offers workable alternatives to the Commission for changes in law or policy when an
existing policy or ordinance is no longer practical
5. REPORTING = 4.2
4 Provides regular information and reports to the Commission concerning matters of
importance to the City, using the City charter as guide
4.4 Responds in a timely manner to requests from the Commission for special reports
4 Takes the initiative to provide information, advice, and recommendations to the
Commission on matters that are non-routine and not administrative in nature
4.2 Reports produced by the City Manager are accurate, comprehensive and concise
4.4 Produces and handles reports in a way to convey the message that affairs of the
City are open to public scrutiny
6. CITIZEN RELATIONS= 4.36
4.4 Responsive to requests from citizens
4.4 Demonstrates a dedication to service to the community and its citizens
4 Maintains a nonpartisan approach in dealing with the news media
4.6 Meets with and listens to members of the community to discuss their concerns and
strives to understand their interests
4.4 Gives an appropriate effort to maintain citizen satisfaction with City services
7. STAFFING= 4
4.4 Recruits and retains competent personnel for staff positions
3.8 Applies an appropriate level of supervision to improve any areas of substandard
performance
2
AGENDA ITEM# 8C
JULY 25,2016
3.8 Stays accurately informed and appropriately concerned about employee relations
4.2 Professionally manages the compensation and benefits plan
3.8 Promotes training and development opportunities for employees at all levels of the
organization
8. SUPERVISION= 4
4 Encourages heads of departments to make decisions within their jurisdictions with
minimal City Manager involvement, yet maintains general control of operations by
providing the right amount of communication to the staff
4.2 Instills confidence and promotes initiative in subordinates through supportive rather than
restrictive controls for their programs while still monitoring operations at the department
level
4 Develops and maintains a friendly and informal relationship with the staff and work force
in general, yet maintains the professional dignity of the City Manager's office
3.8 Sustains or improves staff performance by evaluating the performance of staff members
at least annually, setting goals and objectives for them, periodically assessing their
progress, providing appropriate feedback and appropriate mentoring
4 Encourages teamwork, innovation, and effective problem-solving among the staff
members
9. FISCAL MANAGEMENT= 4.76
4.8 Prepares a balanced budget to provide services at a level directed by the Commission
4.8 Makes the best possible use of available funds, conscious of the need to operate the
the City efficiently and effectively
4.6 Prepares a budget and budgetary recommendations in an intelligent and accessible
format
4.8 Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning and accountability
4.8 Appropriately monitors and manages fiscal activities of the City
10. COMMUNITY= 4.28
4 Shares responsibility for addressing the difficult issues facing the City
4.2 Avoids unnecessary controversy
4.4 Cooperates with neighboring communities and the county
3
AGENDA ITEM# 8C
JULY 25, 2016
4.2 Helps the council address future needs and develop adequate plans to address long
term trends
4.6 Cooperates with other regional, state and federal government agencies
NARRATIVE EVALUATION
What would you identify as the manager's strength(s), expressed in terms of the principle
results achieved during the rating period?
• Background and expertise with regard to finances
• Great employee relations
• Deep understanding of the issues specific to Atlantic Beach
• Thorough and competent problem solver.
• Takes the time to look at each problem from all sides to reach a fair, cost effective and
responsible solution, which often leads to budget savings as well as savings of staff's
time and energies.
• Instrumental in concluding the tipping fee issue
• Open door policy for citizens, staff and elected officials
• Follow through is noted by the annexation of ABCC and the reorganization of the COAB
utilities and public works departments.
What performance area(s) would you identify as most critical for improvement?
• Time management is very important for the health and well-being of all employees. A
continuous schedule of late nights and weekends will ultimately affect one's health and
job performance. Keep an open door policy but limit the conversation.
• Growing in his position as CM and made great strides in his short tenure. Dedication to
the City and its fiscal strength is impressive. Utilize educational opportunities to further
understand the breadth and depth of role as CM.
• Establish borders for Management role vs. Commission role.
• Supervising and monitoring city personnel; implementing better discretion when it comes
to discussing issues (whether city staff, commission and citizens); becoming more
involved with professional associations that have the resources to learn about the
workings/managing of a city, its personnel and elected officials.
4
AGENDA ITEM# 8C
JULY 25, 2016
What constructive suggestions or assistance can you offer the City Manager to enhance
performance?
• Show more exterior confidence in his decisions.
• Take more time away from the office so he can come back refreshed with new eyes to
more clearly see the day to day operations.
• Continue the open door policy.
• Appreciates that CM gives citizens opportunity for input into the decision process for
projects. Would suggest that the citizens be involved and receive communications
during construction.
What other comments do you have for the City Manager; e.g., priorities, expectations, goals or
objectives for the new rating period?
• Listen to the Commission as a whole, and not one particular commissioner.
• Encourage him to maintain the long-term outlook and encourage the new
commission to follow through with the vision process that has been put in place.
• Will need to spend time mentoring and helping the new commissioners learn
about the practical workings of our government.
• Very pleased with the CM's performance in his role.
• Listen more and talk less-he tends to interrupt with his own viewpoints and
ideas before allowing the person to finish.
• Encourage him to attend course re: conflict resolution as he tends to want to
"avoid" the conflict rather than trying to resolve it in the early stages.
• Be decisive, yet respectful.
5
RESOLUTION NO.
AGENDA ITEM# SD
JULY 25, 2016
DRAFT 7/12/2016
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, STATING ITS INTENTION TO COMPLY WITH THE SUPREME
COURT OPINION IN THE CASE OF REED V. TOWN OF GILBERT, ARIZ.,-U.S.-, 135
S. Ct. 2218, 2221, 192 L. Ed. 2d 236 (2015) AND SUSPENDING ENFORCEMENT OF ALL
REGULATIONS GOVERNING TEMPORARY NON-COMMERCIAL SPEECH AS THOSE
REGULATIONS RELATED TO THE CITY'S SIGN CODE, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission has adopted ordinances govemmg certain signs
within the City of Atlantic Beach and those ordinances are contained in the city's Code of
Ordinances in Chapter 17, Signs and Advertising Structures, together with associated definitions
set forth in Chapter 6, Building and Building Regulations, and Chapter 24, Land Development
Regulations.
WHEREAS, pursuant to the Supreme Court opinion in the case of Reed v. Town of
Gilbert, Ariz. (U.S. June 18, 2015), the traditional regulation of temporary noncommercial signs
in municipal codes across the country was impacted in that any sign code provisions which
separately categorized or classified temporary noncommercial signs, such as political signs or for
rent signs, based upon the information conveyed, are now subject to strict scrutiny rather than
intermediate scrutiny by the courts.
WHEREAS, in response to this recent opinion, it is in the best interest of the City to take
action to suspend enforcement of regulations governing temporary noncommercial speech as
those regulations relate to the City's Sign Code and related definitions and will consider
revisions to its Sign Code and related provisions to comport with the Supreme Court's guidance
in the Reed case to ensure that its signage regulations will be interpreted as content neutral
except where a compelling government interest requires a content-based distinction.
00681429-1
AGENDA ITEM #8E
JULY 25, 2016
DRAFT 7/14/2016
ORDINANCE NO. ______ _
AN ORDINANCE OF THE CITY COMMISSION FOR THE CITY OF ATLANTIC
BEACH, FLORIDA, DECLARING A MORATORIUM WITH EXEMPTIONS AS TO
THE FILING AND/OR APPLICATION FOR THE ESTABLISHMENT OF BUSINESSES
KNOWN AS AUTOMOTIVE SERVICE STATIONS, AUTOMOTIVE SERVICE-
MINOR, AUTOMOTIVE REPAIR-HEAVY, CAR WASHES AND CONVENIENCE
FOOD STORES WITH FUEL/GASOLINE SALES WITHIN AREAS OF THE CITY
WHICH ARE ZONED COMMERCIAL LIMITED ("CL"), COMMERCIAL GENERAL
("CG"), LIGHT INDUSTRIAL AND WAREHOUSING ("LIW") OR SPECIAL
PLANNED AREAS ("SPA"); PROVIDING PROHIBITIQN AND SUSPENSION OF ANY
SUCH ZONING AND PERMITTING APPROVAL W.ITH EXEMPTIONS; PROVIDING
THAT SAID MORATORIUM SHALL BE IN EF;FJi:CTUNTIL , 2017,
UNLESS TERMINATED BY THE CITY C()lVIMISSION 1\.T AN EARLIER DATE;
PROVIDING FOR LEGISLATIVE FINDINGS,]NTENT ANDPURPOSE; PROVIDING
FOR DEFINITIONS; PROVIDING FO~ ZQNING DISTRICTS SUBJECT TO THE
MORATORIUM; PROVIDING FOR S~VERABILITY; PROVIDING FOR THE
REPEAL OF LAWS IN CONFLICT; AND PROVIDING f\.N EFFECTIYE DATE .
.. . ·-·.·.·.
WHEREAS, Aliicle VIII, Section 2 of th§ Florida Constitution provides that
municipalities shall have govemmental, corporate and proprietary powers to enable
municipalities to conduct mm~icipal govemment, perform municipal functions and render
municipal services; ancl. .
WHEREAS, purs~ahtto thkrefere11ced provision of the Florida Constitution, a city may . .· .. •"··· --,-_._-_ ··-·-
exercise anY power for 111unicip~l purposes except as otherwise provided by law; and
WHEREAS, Chapter 166, Flori.da Statutes, the "Municipal Home Rule Powers Act",
reinforces the authority granted under the Florida Constitution and authorizes municipalities to
exercise any power for m.unicipa] purposes, except when expressly prohibited by law and to
enact ordinances in fu1iher thereof; and
WHEREAS, the City wants to review whether automotive service stations, automotive
service-minor, automotive repair-heavy, car washes and convenience food stores with
fuel/gasoline sales (hereinafter collectively "Automobile Service Stations") should be allowed in
areas zoned CL, CG, LIW and SPA, and, if so, under what conditions and review standards; and
00682684-1
1
AGENDA ITEM #8E
JULy 25, 2016
DRAFT 7/14/2016
WHEREAS, the City Commission for the City of Atlantic Beach, Florida desires to
protect individual rights, while at the same time promoting the health, safety and welfare of the
people, including the compatibility of development and aesthetic impacts of development in the
City; and
WHEREAS, in order to ensure the uniform enforcement of existing laws and preserve
the public peace and good order and to safeguard the health, safety, morals and welfare of the
.·---,·----
community and citizens thereof, it is necessary and adyisable to enact a temporary moratorium
on the permitting approvals of certain Automobile Service Statiorifacilities in the City; and
WHEREAS, the City Commission . for the City of Atlantic Beach, Florida finds it
necessary for the promotion of the public safety and welf<uethat this Ordinance be enacted; and
-<·>-·. _._ .. '
WHEREAS, implementation~ofthls Ordinance is ill the best interest of the citizens of the
City of Atlantic Beach.
NOW, THEREFORE, BE IT>()RDAINED BYTHE<COMMISSIONERS OF CITY OF
ATLANTIC BEACH,F_[,ORIDA, THAT:
SEC'I'JON 1. RECI']]ALS: Ihe (:lforementipned recitations are incorporated herein by
reference/ ._ -~-~~~~----; ;> '-
SECTION 2. TITLE
This Ordina,n.ce shall be l(pown and may be cited as the "Automobile Service Station
Moratorium Ordinance'\
SECTION 3. DEFINITIONS
For the purpose of this Ordinance, the following terms are defined as follows:
(a) "automotive service stations" has the same meaning as "service station-
automotive" set forth in Section 24-17 of the City's Land Development Regulations.
00682684-1
2
AGENDA ITEM #8E
JULy 25, 2016
DRAFT 7/14/2016
(b) "automotive service -minor" and "automotive repair -heavy" have the same
meanings as set forth in Section 24-17 of the City's Land Development Regulations.
(c) "car wash" has the same meaning as set forth in Section 24-17 of the City's Land
Development Regulations.
(d) "convenience food stores with fuel/gasoline sales" means retail outlets for a
variety of products such as dairy, bakery, snack foods, beverages (alcoholic and non-alcoholic),
tobacco, grocery, health and beauty aids, fast foods to ~go, -meats and produce, and includes
dispensing of fuels and other automotive goods arid related services: The term does not include
. . .
supermarkets. Generally these stores are less th<:m 7,500 square feet in size. These stores may
also include sit-down restaurant areas.
(e) Taken together, the terms ''automotive service station," "automotive service-
minor," "automotive repair-heavy," "car wash" and "coJwenience{ood stores with fuel/gasoline
:.·.·.·. ,•, :
sales" shall be refenedtocollectiyely herein as .. "AutomobileService Stations."
',.>>. <·· ' '// .:/·
SECTION 4. ZONING DISTRICTS SUBJECT TO THE MORATORIUM
/ .. ,'. '/
This Ordinance shall be applicablet9 all propeliies zoned as CL, CG, LIW or SPA,
located within the boundaries of the City of Atlantic Beach.
SECTION 5. INTENT ·
The intent of th~ City C9mmission acting as the governing body of the City of Atlantic
Beach, Florida in adopting this Ordinance is to prohibit, subject to the provisions of this
Ordinance, the growth of Automobile Service Stations, in areas that are zoned as CL, CG, LIW
and SPA Zoning Districts within the City of Atlantic Beach until the City Commission has had
an oppoliunity to review and if necessary, amend the regulations relating to the permitting and
approval of Automobile Service Stations.
00682684-1
3
AGENDA ITEM #8E
JULY 25, 2016
DRAFT 7/14/2016
SECTION 6. TEMPORARY MORATORIUM AND EXEMPTIONS
A temporary moratorium is hereby established to prohibit filing and/or application for
zoning or permitting of Automobile Service Stations and suspending the process of any zoning
or pe1mitting for Automobile Service Stations within areas zoned CL, CG, LIW and SPA. This
temporary moratorium shall not apply to and the foll6wing are exempt fi:om this temporary
" "
moratorium: Gate Petroleum, Inc. project locatedat 501, 535, 54 I Atlantic Boulevard; and any
Automobile Service Stations which are established and conducting business as of the effective
date of this Ordinance. This temporary moratorium shaJLBe in place from the effective date of
this Ordinance through ____ _:...:,:.,.;---' ~Q 17. The (:ity Commission may rescind this
moratorium or extend this nwratorium fotp\riods of up to six montll.s.
" " "
SECTION 7. ENFORCEM,ENT, PENALTIES ANDINJUNCTIVE RELIEF
The City's code enforcem~ntofficer, lawenforcement or any other person authorized to
,··, -.
enforce ordinances" in the CitY ofA~lantic" Bea~h may enforce the provisions of this Ordinance.
Any enforcement action or legal remedy available under controlling state law, including but not
limited to, prosecution as a rrlisdemearior with a fine not exceeding Five Hundred Dollars
($500.00) or by imprisonmentfor a term not exceeding sixty (60) days or by both fine and
imprisonment, may be imposed as a penalty. Nothing contained herein shall prevent the City
from taking such other lawful action in law and equity as may be necessary to remedy any
violation of, or refusal to comply with, any part of this Ordinance, including but not limited to:
(a) Code enforcement action pursuant to City of Atlantic Beach Ordinances;
(b) Pursuit of injunctive and/or declaratory relief in a comi of competent jurisdiction;
00682684-1
4
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
AGENDA ITEM#9A
JULY 25,2016
Yvonne Calverley , Executive Assistant to the City Manager
July7, 2016
STRATEGIC PLAN LINK: None
BACKGROUND: The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, detenninittg the location, time and whether or not to
videotape special meetings and workshops ifthe Commission desires .
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and wil l be included in each agenda for
consideration.
Special notes:
• Budget Workshops are scheduled for Monday, August 15 1b and
Wednesday, August 24"1 from 5:30 to 9 pm in the Chamber.
• The Annual Board Member Reception is tentative ly scheduled for
Thursday, September 29th at 6:30pm at the Adele Grage Cultural
Center.
• A Town Hall Meeting is tentatively scheduled for 10 am on Saturday,
October 151
h at the Jordan Park Center.
BUDGET: None
RECOMMENDATION: Approve the 90-Day Calendar for August through October2016
ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (August through October
2016)
CITY MANAGER: ~ [/tYk~