Item 4A- Monthly ReportsRecreation Programs Special Events
r-City Commission Report
June2016
I
Events, Rentals, & Facilities
Featured Events In June Songwriters' Concert, Art Walk Reception, Wild
Wonders, Acoustic Night w/ Food Truck
One Time Facility Rentals Adele Grage
Baker Center --Jordan Center
Special Events/Permits Weddings on beach or parks --Pavilions & Parks
Camping Dutton ---Beach ha_ndlcap chair
Other -Vet Park, 5k, Nature day, etc
Party -Block Party, Party in the park --
After School Programs Donn ~fter School Program
Jordan After School Program
City Sponsored Events Seniors @ the Ba~er Center
Songwriters' Concert
Zumba @Jordan Park
Acoust ic Night w/ Food Truck
Cooking Class@ Jor:._dan Park
Spring Flag Football
Wild Wonders
Summ~Camp
Art Show/Reception
City Contract Programs ABET Performances ·-ABET Kids Summer Camp
Tennis-Beaches Tennis
Upcoming Events & Programs
In July Songwriters' Concert 7/10
Wellbeing Wednesday 7/13 Debut
Paddle/Kayak Tideviews 5 pm 7/16 & 30
Art Walk/Reception 7/21 @ 5 pm
Acoustic Night w/ Food Truck 7/24 @ 6 pm
Free Yoga Thursdays-Bull Park 7 pm
1-Yoga Sundays @ AGCC 3:30pm
• Please visit us online @ coab.us/recreation for
calendar of events
HSign up for notices on "Notify Me" for
!programs & events
I
AGENDA ITEM #4A
J ULY25,201 6
--I· -
I
I
It of II of staff/ vol,
reglstri!tlons/ It of It of participants/ committee
applications occurrences attendees attended
II
10 12
3 4
3 3
7 7
17 15
3 4
1 6
3 3
1 0
30 8 240 4.5
65 8 520 6 tutors/1 staff
11 64 1
1 62 0
5 35 1
1 200 0
1 5 1
57 16 912 2
2 130 0
36 36 2
1 45 1
2 ll:O 0
10 150
36/8 jrs 0
I ---,_ 1-
-
1--
--·-
-~·
-+
--·--·-
+ --
~ i
AGENDA ITEM #4A
City of Atlantic Beach JULY 25,2016
FINANCIAL REPORT
June 2016
Cash Balances
Prior Current Dollar Percent
Fund(s) 05/31/16 06/30/16 Change Change
General $ 7,880,820 $ 7,526,251 $ (354,568) -4.50%
Tree Replacement 26,470 26,470 0.00%
Convention Development Tax 99,758 119,923 20,165 20.21%
Local Option Gas Tax 351,534 371,965 20,431 5.81%
Better Jax 1/2 Cent Sales Tax 647,324 670,696 23,372 3.61%
Police Training, Forfeiture, Grants, etc. 140,036 136,097 (3,939) -2.81%
Capital Projects 3,711,999 3,740,460 28,461 0.77%
Utility 6,374,379 6,777,992 403,613 6.33%
Sanitation 464,355 588,302 123,947 26.69%
Building Code Enforcement 464,266 472,489 8,223 1.77%
Storm Water 1,794,452 1,819,856 25,404 1.42%
Pension -Police 156,865 160,203 3,338 0.00%
Pension -General 88,759 102,368 13,610 15.33%
Total $ 22,201,017 $ 22,513,074 $ 312,058 1.41%
Total Restricted Cash 7,248,540
Total Unrestricted Cash $15,264,533
Cash and Investments
Prior Current Dollar Percent
Account 05/31/16 06/30/16 Change Change
Bank of America -Depository $ 6,268,325 $ 6,520,084 $ 251,759 4.02%
Delaware Limited-Term Diversified Inc A 2,526,878 2,543,334 16,456 0.65%
Global X Gold Explorers ETF 4,210,115 4,227,101 16,985 0.40%
lnvesco Floating Rate A 743,422 743,204 (218) -0.03%
Voya Short Term Bond Fund Class A 4,186,932 4,213,851 26,920 0.64%
MSSB Money Market/Cash 4,239,314 4,239,456 142 0.00%
SBA-Florida Prime 22,880 22,893 13 0.06%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 22,201,017 $ 22,513,074 $ 312,056 1.41%
Police Pension Investments $ 9,007,677 $ 9,021,261 $ 13,583 0.15%
General Pension Investments 15,800,290 15,819,253 18,963 0.12%
Subtotal $ 24,807,967 $ 24,840,513 $ 32,546 0.13%
Total $ 47,008,983 $ 47,353,587 $ 344,603 0.73%
AGENDA ITEM #4A
JULy 25, 2016
City of Atlantic Beach
FINANCIAL REPORT
June 2016
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,762,799 $ 8,821,782 $ 9,841,903 $ 1,020,121
Convention Development Tax 96,307 72,216 88,238 16,022
Local Option Gas Tax 461,611 346,203 345,874 (329)
Better Jax 1/2 Ct Sales Tax 790,128 592,587 602,131 9,544
Police Training, Forfeiture & Grants 89,150 73,572 71,636 (1 ,936)
Grants -CDBG 650,000 487,494 79,144 (408,350)
Capital Projects 855,000 871,352 1,177,156 305,804
Utility 8,335,711 6,251,661 6,498,210 246,549
Sanitation 1,840,330 1,380,231 1,454,083 73,852
Building Code Enforcement 439,134 329,319 382,134 52,815
Storm Water 875,708 656,775 700,448 43,673
Pension -Police 1,530,544 1,147,896 1 '144,636 (3,260)
Pension -General 2,336,217 1 ,752,156 1,929,974 177,818
Total $ 30,062,639 $ 22,783,244 $ 24,315,567 $ 1,532,323
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund revenues show a net positive variance of $1,020,121. Most of this variance
is due to the timing of receipt of ad valorem taxes, the majority of which are received in
December.
Grant Funds reflected a negative variance of $408,350, Grant revenue is reimbursement
based, reimbursements #2 and #3 were submitted in July.
Capital Project Fund reflected a positive variance of $305,804. This variance is a result of
a mid year budget modification and subsequent transfer of funding to the Public Safety
Building Project.
Utility Fund reflected a positive variance of $246,549. Majority of this variance is system
development charges equaling $310,286 year to date, compared to an adjusted budget
equaling $88,371.
Percent
Variance
11.56%
22.19%
-0.10%
1.61%
-2.63%
-83.77%
35.10%
3.94%
5.35%
16.04%
6.65%
-0.28%
10.15%
6.73%
City of Atlantic Beach
FINANCIAL REPORT
June 2016
Expenses
Annual YTD
Department Estimate Estimate
Governing Body $ 40,384 $ 30,258 $
City Administration 2,418,498 1,926,822
General Government 5,115,740 4,885,615
Planning and Building 1,337,724 1,070,959
Public Safety 5,813,259 4,393,671
Recreation and Beautification 1,286,900 1,125,815
Public Works 5,368,085 4,154,679
Public Utilities 10,070,138 7,701,422
Pension -Police 621,607 466,155
Pension -General 986,941 740,178
Total $ 33,059,276 $ 26,495,574 $
Annual YTD
Resource Allocation Estimate Estimate
Personnel Services $ 10,198,510 $ 7,602,482 $
Operating Expenses 11,089,341 8,642,105
Capital Outlay 8,159,330 6,966,705
Debt Service 1,964,401 1,473,264
Grants and Aids 36,820 27,603
Transfers 1,610,874 1 '783,415
Total $ 33,059,276 $ 26,495,574 $
Analysis of Major Variances
YTD
Actual
31,500 $
1,840,240
1,520,475
708,229
4,055,504
1,049,622
2,860,018
5,740,141
456,220
1,021,202
19,283,151 $
YTD
Actual
7,025,766 $
7,229,457
1,244,477
1,964,401
35,590
1,783,460
19,283,151 $
AGENDA ITEM #4A
JULy 25, 2016
Dollar Percent
Variance Variance
(1 ,242) -4.10%
86,582 4.49%
3,365,140 68.88%
362,730 33.87%
338,167 7.70%
76,193 6.77%
1,294,661 31.16%
1,961,281 25.47%
9,935 2.13%
(281,024) -37.97%
7,212,423 27.22%
Dollar Percent
Variance Variance
576,716 7.59%
1,412,648 16.35%
5,722,228 82.14%
(491,137) -33.34%
(7,987) -28.94%
(45} 0.00%
7,212,423 27.22%
In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual
expenditures. Highlighted variance explanations follow:
General Government had a positive variance of $3,365,140. Most of the variance is the result of the Capital Project Fund-Public
Safety Building, Francis Ave Drainage and Marsh Preserve Path projects-see Project Activity Schedule.
Planning and Building had a positive variance of $362,730. Most of the variance is the result of the Francis Ave Drainage
Improvement Project (CDBG Grant)-see Project Activity Schedule.
Public Safety had a positive variance of $338,167. Majority of the variance consists of positive variances in Salaries, City of
Jacksonville Fire Contract that is billed quarterly and Lifeguard Salaries that expense in the summer.
Public Works had a positive variance of $1,294,661. Most of the variance is the result of project activity budgeted that has not been
started/completed -see Project Activity Schedule.
Public Utilities had a positive $1,961,281 variance for the period. Most of the variance is the result of project activity budgeted that
has not been started/completed -see Project Activity Schedule
Pension-General shows a negative $281,024 variance for the period. In October, a large payout of $207,381.11 was made to a
former employee's beneficiary.
Operating Expenses had a positive variance of $1,412,648. Various contractual services contribute to this balance. The largest
contracts are the Fire Contract (COJ), Sanitation Contract, and Road Paving.
Capital Outlay had a positive variance of $5,722,228. Most of the capital and project expenditures occur in the middle to latter part of
the fiscal year-see Project Activity Schedule.
Debt Service reflects a negative variance of $491,137; this was the result of the largest Public Utility debt service payment being
made in October.
AGENDA ITEM# 4A
City of Atlantic Beach JULY 25,2016
FINANCIAL REPORT
June 2016
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
General Government
RUSSELL PK RENOVATION PM1501 $ 233,180 $ 61,844 $ 5,980 $ 165,356 I
DONNER PK PLAYGRND LIGHTS PM1503 6,500 6,146 354 E
BULL PK PLA YGRND EQUIPMT PM1504 35,000 5,300 10,739 18,961 I
DUTTON ISLE RD IMPROVMENT PM1505 25,000 7,386 17,234 380 E
NEW POLICE BLDG-DES/CONST PS1501 3,601,967 97,346 3,504,621
SALTAIRISTURDIVAN SIDEWLK PW1406 32,090 2,080 2 30,008 I
SEMINOLE STREET SCAPE 1 PW1407 258,092 7,684 11,383 239,025 D
MARSH PROJECT PED PATH PW1408 56,504 12,075 36,537 7,893 I
BIKE RACKS & STREET LIGHT PW1501 6,789 6,789 I
CH PARK LOT LIGHTS-LAST PW1504 9,554 9,554 (0) I
TOWNCENTER IMPR DECK & BR PW1601 40,000 40,000 E
VET PARK PLAYSET PW1602 40,000 40,000 E
MARSH PRESERVE PATH PHZ-1 PW1603 540,000 820 458,840 80,340
Subtotal $4,884,676 $ 217,024 $ 4,045,336 $ 622,316
Planing, Zoning & Building
FRANCIS AVE DRAINAGE IMPR PW1502 650,000 207,772 430,325 11,903
Subtotal $ 650,000 $ 207 772 $ 430,325 $ 11,903
Public Works:
SEMINOLE STREET SCAPE 1 PW1407 $ 13,487 $ 12,807 $ 680 $ 0 D
SALT AIR DRAINAGE UPGRADE PW1411 61,707 4,000 (2) 57,709 I
SE SEMINOLE RD DRAIN IMPR PW1412 650,000 650,000 D
Subtotal $ 725,194 $ 16 807 $ 678 $ 707,709
Public Utilities:
INLINE VALVE INSTALLATION PU1404 $ 16,355 $ 16,253 $ $ 102 D
EFFLUENT OUTFALL REPLCMT PU1408 2,625 3,653 (1,028) I
WELL LOGGING-6 WELLS PU1501 130,000 130,000 s
UPDATE MODELS PU1502 23,442 16,831 6,611 I
EFF OUTFALL @ SHERMAN PT PU1504 559,404 64 532,764 26,577 I
WETWLL LINE-MIM COVE LS PU1505 13,954 13,954 (0} I
WETWELL LINE-FAIRWAY V LS PU1506 14,141 14,141 0 I
NORTH FENCE REPLACE WTP2 PU1601 10,000 9,295 705 E
SOFT STARTS -WTP1, 2 &3 PU1602 48,000 552 (1) 47,449 A
CHLORINE AUTO CONTROL VAL PU1603 31,000 2,476 21,322 7,202 A
CONTROL BUBBLER SYSTEM PU1604 15,000 172 14,828 A
REPLACE SEASPRAY H20 SERV PU1605 100,000 97,339 2,661 A
ATLANTIC WATER MAIN REPLA PU1606 100,000 100,000 E
SEWER SYSTEM REHAB SEAOAT PU1607 200,000 200,000 E
CONTROL PANEL LIFT STA WW PU1608 19,000 218 13,853 4,929 A
SOFTSTARTS LIFT ST. ABC&D PU1609 55,000 6,310 13,821 34,869 A
2 POINT REP. EFF GRAV ICW PU1610 30,000 30,000 E
PHORPHOROUS TREATMENT FAC PU1611 225,000 17,658 7,174 200,167 I
REPLACE DISKS KRUGER DISF PU1612 6,000 5,999 1 A
INFLUENT SCREENS (2) PU1613 27,373 230 27,142 1 A
REPLACE EFF PUMP #2 PU1614 42,627 575 0 42,052 A
REPLACE RAS PUMP & MOTOR PU1615 50,000 575 49,425 A
REPLAC INFLUENT PUMP WWTP PU1616 22,000 253 21,747 A
SEMINOLE STREET SCAPE 1 PW1407 705,395 5,123 11,247 689,025 D
Subtotal $ 2,446,316 $ 183,576 $ 660,999 $ 1,601,741
Total $ 8,706,186 $ 625,178 $ 5,137,338 $ 2,943,670
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
1-Seminole Road Street Scape Project totals $976,974