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7-25-16 Amended Agenda Packet 1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING July 25, 2016 - 6:30 PM AMENDED AGENDA Invocation and pledge to the flag Call to order 1. A. Approve the minutes of the Commission Meeting of July 11, 2016. *B. Approve the minutes of the Commission Workshop of June 27, 2016. *C. Approve the minutes of the Town Hall Meeting of May 7, 2016. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Public Hearing- 16-UBEX-101- Request for a use-by-exception as permitted by Section 24-111(c)(3 and 5), to allow on-premises consumption of alcoholic beverages in accordance with Chapter 3 of the code and limited wholesale operations at 725 Atlantic Boulevard Unit 3 and 15. (The public hearing is scheduled for July 25, 2016 at 6:30 p.m.) 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Recreation Programs/Special Events Report and Monthly Financial Report for June 2016. B. Approve the purchase of Three (3) Gorman-Rupp Pumps in the amount of $61,933 from Hudson Pump & Equipment Associates, Inc. as they are the City’s sole source distributor of Gorman-Rupp pumps. C. Accept the Ocean Gate Infrastructure for Ownership and Maintenance. 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 20-16-139, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING FUNDS ASSOCIATED WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT GRANT, AND PROVIDING AN EFFECTIVE DATE. 2 8. Miscellaneous Business (Discussion only) *A. 16-SFPA-125- Request for plat approval as required by Chapter 24, Article 4 of the Code of Ordinances at RE# 172147-0000 and 172150-0000 (previously known as 115 and 125 Donner Road). *B. 16-UBEX-129- Request for a use-by-exception as permitted by Section 24-111(c)(8), to allow a woodworking shop at 33 W 6th Street. C. 2016 Annual Evaluations for the Three Appointed Positions (Mayor Reeves) D. Sign Code- Suspension of Temporary Non-Commercial Sign Enforcement (City Attorney E. Draft Ordinance regarding a temporary moratorium for “automobile service stations”. (City Attorney) F. Proposal to eliminate electedofficials@coab.us as a method of communicating. (Commissioner Harding) 9. City Manager *A. 90-Day Calendar (August 2016 through October 2016) 10. Reports and/or requests from City Commissioners and City Attorney Adjournment Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City’s website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, July 22, 2016. * The following agenda items were added or amended on Wednesday, July 20, 2016: Item 1B - Added item and backup Item 1C - Added item and backup Item 8A - Amended backup documents Item 8B - Amended backup documents Item 9A - Amended backup documents MINUTES REGULAR CITY COMMISSION MEETING July 11, 2016 IN ATTENDANCE: Mayor Mitchell E. Reeves Mayor Pro Tern Jimmy Hill Commissioner Harding Commissioner John Stinson Commissioner M. Blythe Waters CITY HALL, 800 SEMINOLE ROAD City Attorney Brenna Durden City Manager Nelson Van Liere City Clerk Donna L. Bartle Invocation and pledge to the flag Mayor Reeves gave the Invocation, followed by the Pledge of Allegiance to the Flag. Call to Order: AGENDA ITEM #lA JULY 25, 2016 Mayor Reeves called the meeting to order at 6:35 p.m. City Clerk Bartle called the roll and Mayor Reeves noted that a quorum was present. Mayor Reeves explained the Commission will not take action tonight on Item 3A, but they will have a discussion. He also explained the Aquatic Drive project is not on the agenda and gave a status of the project. 1. A. Approve the minutes of the Commission Meeting of June 27, 2016. Mayor Reeves asked if there were any conections to the above minutes. There were no conections, so Mayor Reeves stated the minutes stand as submitted. Mayor Reeves explained the process for public comments and spoke about recent comments made about the Commission. 2. Courtesy of the Floor to Visitors Mayor Reeves opened the Comiesy of the Floor to Visitors. City Clerk Bmile called each speaker to the podium. Dolly McCormick, 792 Aquatic Dr. distributed a petition. She spoke about flooding at Aquatic Gardens and suggested ways to help prevent flooding. Louise Ann Hunley, 591 Aquatic Dr. spoke in favor of the petition presented. She expressed concerns about the current development in the area by TriBridge and spoke against making changes to the dog park. James McCue, 660 Aquatic Dr., spoke in opposition of the TriBridge project, explaining his handout to the Commission and asked that they read it and pay attention to it. Chris Jorgensen, 92 W. 3rd St., spoke of the 4th of July event at Tideview Park at the pier. He explained he is sony to see Freddie with Public Works has depmied and to see Jeremy going. He stated he attended the Pension meeting and has concerns about pension, but he is also concerned about July 11, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #1A JULY 25, 2016 Page2 inadequate parking at Town Hall. He suggested 3-story parking garages. He spoke in favor of moving the concrete sculpture that is located outside of City Hall. He suggested the extension of the trolley to meet the needs of the citizens. He would like to see more activities for the kids such as Robotics. Paula O'Bannon, 304 1st St., passed out a book she has written about Atlantic Beach to everyone in attendance. She appreciates the effort put fmih regarding the disappearing sidewalks and parking. She mentioned recent articles in the paper and hopes that sidewalks on her street will be put back and not become one big driveway. She suggested better marking for sidewalks through driveways and asked that the sidewalks be outlined in a noticeable way. She stated she agreed with another citizen about orange paint to mark where the lines would be for development of new projects. She stated it is hard not to respond back when speaking. Lisa Herrold, 659 Sherry Dr., spoke in opposition of the Safe Routes to Schools on Sheny Drive, stating the telephone poles are too close to the sidewalk and many will be in the actual sidewalk. She explained the dangers of these poles once the sidewalks are in place. and asked the Commission to speak to the citizens affected by the route. She invited each Commissioner to walk the nine blocks of Sheny Dr. with her. She expressed concern for the trees in place and feels they will suffer damage. Susan Perry, 179 Pine St., refened to the policy E.l.3.5 regarding private development. She explained she is distressed and almmed over the Gate Station and now with the dog park and offered thirty seconds of prayer for the trees and the animals that lost their lives today. Mark Tingen, 1198 Sandpiper Ln E., thanked the Commission for what they do. He also thanked the City of Atlantic Beach Police, stating they do a remarkable job. He encouraged anyone to take the police course each year that is offered and learn more about the police department. Susanne Barker, 1938 Beachside Ct, spoke regarding the tree removal on Aquatic Dr. for the Brownfield project. She expressed concerns about the animals that live in that area and the gopher tmioises that are a protected species. She inquired if there had been an environmental study. She also expressed concerns that the Charter and Codes are not being applied properly and requested that the Commission consider a stop work order. City Clerk Bartle read the names and comments from the citizens who did not want to speak, as follows: Henry Domingo, 405 Aquatic Dr. in support of the petition regarding the flooding. Mardie Le Bouton, 774 Aquatic Dr. in support of the petition for flooding. Rita Yonder Haar, 450 Aquatic Dr. in suppmi of the petition for flooding, but not in suppmi of the 23- unit apartments. Linda McWayne, 510 Aquatic Dr. in suppmi of the flood petition, but not in support of the 23-unit apartments. Duffy McWayne, 510 Aquatic Dr. in suppmi of the flood petition, but not in support of the 23-unit apmiments. No one else from the audience spoke. July 11, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA JULY 25, 2016 Page3 Mayor Reeves suspended the rules and offered the opportunity for the Commission to respond to comments they heard tonight. Commissioner Stinson requested that the City Manager do his due diligence to follow up with TriBridge to dete1mine whether animals are being killed at Aquatic Drive for the development. He requested the City Attorney review the minutes of the City Commission meeting where they voted on the TriBridge development to make sure their actions where appropriate. He requested that the City Manager give the Commission a plan or at least a cost estimate for upgrading or updating our Stmmwater Management system, explaining we need to do what we are supposed to do to keep our citizens from having water in their homes. Commissioner Hill asked staff to continue to follow up on the flooding issue to con·ect what we can fix. He stated they need to look at putting structures back that have some grade and elevation. He spoke about the TriBridge development and explained he would have prefened if they could have kept density at a lower level. He suggested that when a concrete pour is made at a property line, it needs to delineate with a different surface or a different color at a property line on every occasion in order to solve 80-90 percentage of our intrusion issues and explained why it is important. Commissioner Waters explained to those on Aquatic Drive who did not feel as though Aquatic Drive drainage was being addressed in the budget process; it is on the mind of the City Manager and our Public Works Director to not only do the work, but to make sure everything needed is budgeted. She explained the City's efforts to address the flooding issues and some of its challenges. She commented on the Brownfield project explaining that because of recent changes to our tree ordinance, tree mitigation is the best it's ever been; that developer will have to do more than any other developer has in te1ms of replanting on site and paying into mitigation; the trees that they plant on site will be higher quality trees in terms of shade and canopy than those that were taken down. She stated the City has done a lot under previous Commissions with the help of Community members and our hard-working staff to see that tree mitigation is addressed in a reasonable and most advantageous way possible to the City. She explained the environmental perks of tying into the existing drainage system. Commissioner Harding explained just prior to the last tropical storm we were threatened with, he made a conscience effort to drive through the Aquatic Gardens and Royal Palm areas and he did see a lot of debris and over growth. He stated he contacted the city manager and had crews sent there to clear it up. He explained there is a lot of work to be done and stands behind the citizens in the attempt to get those drainage areas the best they can be. He stated these issues are a priority and are being addressed. He stated he will take the citizens up on their offer to walk SheiTY Drive and asked that she send her contact information to him by email. Mayor Reeves stated that some people feel it is unusual to do this, but he feels it is important so it is known the citizens are being listened to. He thanked the first speaker for providing solutions. He mentioned a previous suggestion for a vacuum truck, stating that the vacuum truck was in the budget for 2015-2016, but the previous Commission took it out. He explained there are other solutions to have pumps on standby. He stated that the dog park is a wonderful park, but it was purchased as a retention pond and planned for enlarging later if needed. He explained this Commission could vote to turn it back into a retention pond. He asked that the citizens give the Commission a chance to solve problems. He expressed his amazement that he heard so much over the weekend about the trees at the Brownfield, but no comments were made about the trees being taken down at the library in Neptune Beach. He urged citizens to call Commissioners and the City Manager for answers and facts before listening to rumors. July 11, 2016 REGULAR COMMISSION MEETING 3. Unfinished Business from Previous Meetings A. Safe Routes to Schools Route Selection. AGENDA ITEM #lA JULY 25, 2016 Mayor Reeves reiterated that this item is for discussion only and will not be voted on tonight. Page 4 Public Works Director Don Jacobovitz distributed and explained his revised report (which is attached and made part of this Official Record as Attachment A) and his recommendation. Mr. Jacobovitz and Mr. Van Liere answered questions from the Commission. The Commission discussed the project. Commissioner Hill stated he would like to see drawings on how the existing infrastructure is going to be incorporated. He explained why he does not believe the project on SheiTy Drive will work with the existing layout and does not want another bad project that has to be conected later. Commissioner Waters believed it is wasteful to let a grant like this slip through our hands when improved walkability in our city should be a goal. She stated this is for our citizens and the safety of children. She requested data to dete1mine where the kids are coming from and where the path is going. She would like to move forward with a project that works for the city and uses federal money, not city money to improve walkability in our city. Commissioner Stinson explained that if they are going to do this with a safe route to school in mind, we need to know where the children are coming from so a path can be built for them to get to it. He explained there is a need for the larger paths, but it needs to be for the light reason. He compared the route on Plaza Drive to the route on Sheny Drive and believes there is more interaction with all kinds of hazards. Mayor Reeves encouraged any new data that can be obtained before the July 25' 2016 meeting. He explained he has not seen anything written from DOT or JT A that says here is your deadline; he would be surprised if DOT would not allow us more time to get better data and can't imagine them putting a time clock on the project if they want to do what is right. Commissioner Harding explained wanting to get more community input. He stated there is a need for sidewalks to run east and west even if it is not the Safe Routes to Schools Grant and believes we owe that to our residents. He does not see why this is time sensitive. He would like another community meeting and see the routes in order to make a legitimate, educated decision; one that we are not going to be sony for later. The Commission discussed the Town Hall meeting scheduled for Saturday, July 16, 2016. There were scheduling conflicts with tlu·ee Commissioners. Discussion ensued about the timelines and rescheduling the Town Hall meeting. Mr. Jacobovitz answered questions from the Commission. There were suggestions made to mark the path and to mail a bright neon notice of the Town Hall meeting to everyone along the proposed route. Mr. Jacobovitz offered to videotape the marked path. It was the consensus of the Commission to postpone the Town Hall Meeting, have the City Clerk reach out to each Commissioner to see when the Town Hall meeting can be rescheduled as soon as possible and put it on the agenda when it is ready to be discussed. Mayor Reeves called for a break at 8:38 p,m. and reconvened at 8:45p.m. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING AGENDA ITEM #lA JULY 25, 2016 July 11, 2016 REGULAR COMMISSION MEETING PageS DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Recreation Programs/Special Events Report for May 2016. B. Approve Submittal ofFY 2016-2017 CDBG Grant Projects Application. C. Approve continuing our relationship with Harden & Associates to continue to act as the City of Atlantic Beach's Broker of Record for employee benefits and property and casualty insurance. City Clerk Battle read the consent agenda. Motion: Approve the Consent Agenda Items A, B & C as read. Moved by Waters, Seconded by Hill Votes: Aye: 5 -Harding, Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 5. Committee Reports A. Creation of an Independent Auditor Selection Committee. Finance Director Russell Caffey explained his report. Motion: Have Commissioner Stinson sit on the audit selection committee. Moved by Hill, Seconded by Harding Mr. Van Liere explained the commitment involved in being on this Committee. Votes: Aye: 5 -Harding, Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 20-16-139, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING FUNDS ASSOCIATED WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT GRANT, AND PROVIDING AN EFFECTIVE DATE. City Clerk Bartle read the Ordinance by title. City Manager VanLiere explained the Ordinance. July 11, 2016 REGULAR COMMISSION MEETING Motion: Approve Ordinance No. 20-16-139 as read. Moved by Harding, Seconded by Stinson City Manager Van Liere answered questions from the Commission. Roll Call Votes: Aye: 5-Waters, Harding, Hill, Stinson, Reeves Nay: MOTION CARRIED 8. Miscellaneous Business (Discussion only) AGENDA ITEM #lA JULy 25, 2016 Page 6 A. 16-UBEX-101-Request for a use-by-exception as pe1mitted by Section 24-111(c)(3 and 5), to allow on-premises consumption of alcoholic beverages in accordance with Chapter 3 of the code and limited wholesale operations at 725 Atlantic Boulevard Unit 3 and 15. Planner Derek Reeves presented a slide show as he explained the request and the Community Development Board's recommendation with conditions. He asked for Commission consensus to move the item forward to a Public Hearing on July 25, 2016. Mayor Reeves asked the applicant to come forward to answer questions. The applicant stated his name and address as Charles Hom, 13783 Deer Chase Place, Pablo Bay. Mayor Reeves asked Mr. Hom what a comfortable number would be for him in order to limit the amount of people because of the parking in the area. Mr. Hom explained the size of the place and believes 75 is more than reasonable. Mayor Reeves asked him if he would be in agreement if they add a condition to restrict to at least 75 and Mr. Hom agreed. Commissioner Harding asked about hazards during the brewing process. Mr. Hom explained there is a boiler in the brewing process, but it is low pressure. Commissioner Hill asked about shielding the back of the building directly North. Mr. Hom explained they will only open their back door once every two weeks to send pallets out, the parking will be in parking spaces against the fence, and the only thing at the building next to wall will be an air conditioning unit. Commissioner Hill asked who regulates micro breweries and Mr. Hom explained there are federal and state agencies and requires three licenses. Planner Reeves answered questions from Commissioner Hill about whether manufacturing at this location is allowed in our Code. Mayor Reeves asked Mr. Reeves if this item is brought back on July 25, 2016 for a public hearing, would he have the recommended condition he asked for and could it be added as a condition. Mr. Reeves agreed to bring something and said it could be added. Discussion ensued about getting a number from the fire marshal to use as that number. Commissioner Waters asked the applicant if there are concems about air quality inside the building, or brewing smell and exhaust for the surrounding area. Mr. Hom stated there should be no concems about it whatsoever inside or outside the building. Mr. Reeves explained the zoning and the noticing requirements. The consensus was to move this item forward to a public hearing on July 25, 2016. 9. City Manager A. City Manager's Report. 90-Day Calendar (July 2016 through September 2016). • Repmied on upcoming items on the calendar: The budget workshop schedule is Monday, August 15, 2016 and Wednesday, August 24, 2016 and the board member appreciation is July 11, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA JULy 25, 2016 Page 7 being proposed for September 29, 2016. Mayor Reeves explained the status of the Town Hall meeting. • Thanked Derek Reeves for stepping up to handle planning, zoning and community development issues. • Reported that on July 20, 2016, the City of Jacksonville is hosting the Hunicane Season Regional tabletop exercise. • Repmied he spoke with Jeremy Hubsch regarding CRA. They are wrapping up with the funding of the necessity portion of the project and a draft redevelopment plan should be coming to city staff within a couple of weeks. • Repmied the finance depmiment has taken over the business tax receipts. There are a couple of issues that have not moved over. • Reported he met with Neptune Beach and the Beaches Town Center about a plan to develop a town center overlay. He stated they will meet again this week. • Repmied the St. John's River Management District has approved a grant application to install a new meter in our commercial area for radio reads so the data can be obtained without having to physically read the meters. He explained this will be included in next year's budget. • Explained he would like to have a consensus on whether or not the Commission wants to spend the funds to have the City Attomey work on some optional legislation that Ms. Durden is ready to explain. 10. Reports and/or requests from City Commissioners and City Attorney City Attorney Durden • Reported there are five things that have been mentioned to her as possible projects moving forward and asked for a consensus in regards to prioritizing what the Commission would like her to work on. 1) A resolution regarding temporm·y signs-She explained the Supreme Comi Case of Reed v. Town of Gilbe1i and recommended that the Commission suspend the enforcement of temporary sign regulations that may be in the Code until such time that the sign code can be modified to comply with the U.S. Supreme Court case. She offered to provide something for the next meeting if the Commission agreed to make it a priority. Mayor Reeves stated that this should be placed on the July 25, 2016 agenda under discussion only to see if the Commission wants to move it forward. A discussion ensued. 2) A potential moratorium on service stations-She explained she has received several comments regarding this and has spoken to the City Manager and other cities with concems like ours. She explained the notice requirements are two readings, one public hearing, and a notice published in the newspaper ten days before the public hearing. She has researched some examples for moratoriums on automobile service stations. There is a lot of concem in the community about service stations. A moratorium allows the City the time it needs to go back and look at those concems. During a moratorium, no application would be accepted by the City. It could be placed on the agenda as early as July 25, 2016 for discussion purposes. A discussion ensued. 3) A Neighborhood Assessment Program-She explained there is a desire to move forward in the City with the Neighborhood Assessment Program. This is a utility undergrounding program that would be geographic in nature and within that geographic boundary. She believes 75% would have to vote an assessment on their prope1iy then July 11, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA JULY 25, 2016 Page 8 JEA would come in and underground the utilities. There seems to be community suppmi for this. 4) An urban chicken ordinance for the community. 5) An ordinance to allow for golf carts in the community. Commissioner Hill expressed concerns about getting into a legal funding issue. He believes staff can handle the chicken and golf cart ordinances and they do not have to be done right now. He would like to look for a more economical solution to some of these real simple projects. Commissioner Waters offered to bring the urban chicken ordinance if Commissioner Hill does the golf Cali ordinance. Mayor Reeves explained the purpose of this discussion was to see what we want the City Attorney to help us with while we try to get the legal cost down. Mr. Van Liere stated the resolution on temporary signs and the moratorium are out of his league because of the reasons they al'e being considered. He explained he has an extensive amount of data regarding the overhead to underground utilities that he can give to the City Attorney and can prepare a draft of a chicken ordinance and golf Cali ordinance for legal review. City Clerk Bartle • Introduced Tracy Thompson as her new administrative assistant. Commissioner Stinson • Thanked Ms. O'Bannon for the book. • Wished Jeremy Hubsch all the best in his future endeavors. • Appreciated the Mayor's thiliy second moment of silence at the beginning of the meeting for law enforcement personnel all across the county. • Gave the City Manager an update that he has not been able to get any pump vendor to give a written quote for Public Works. He stated he would like the City Manager and Mr. Jacobovitz to buy the best value that we can get. Commissioner Hill • Asked if there is still money being spent on the CRA if it is not being moved forward on. A discussion ensued. Believes there is a real need to reinstate a Tree Board, stating it would be beneficial to staff. He will bring something to the Commission. • Would like to see a rough architectural drawing of the ped path modification necessary for Sheny Drive with utilities included. Commissioner Harding • Would like to see the Aquatic Gardens drainage be put on priority with Public Works streets and drainage and if there are blockages because of the issues brought up tonight he would like to see some allocations in next yeal·'s budget to create a proactive maintenance program for the drainage. • Would like to get a report regarding the animals and the trees and what was done prior to the removal of the trees and foliage before construction. Would like to know what effmis were taken to preserve the animals in that area. • Stated we are very fortunate to have Chief Deal and his officers continue to come to work amid the negativity going on nationwide. July 11, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA JULY 25,2016 Page 9 • In reference to the Town Hall being postponed, please keep in mind budget meetings are coming up next month and a lot will be going on. • Will be attending the Hurricane Season Regional Tabletop exercise with Chief Deal. • Would like to look at placing lighted crosswalks and the costs of placing them at busy intersections of the City for safety. Would also like to look into some additional east and west sidewalks for bicycle and pedestrian safety. • August 2, 2016 thru August 7, 2016 he will be out of town. Commissioner Waters • Expressed thanks to Jeremy Hubsch as he moves on to other things and also thanked all the employees for the hard work they do. • Would like to see an update at the next meeting about the new software implementation and how it is going. • Expressed interest in a tree board or committee with a role of being more proactive in bringing projects and things to the City that they would like to see done as opposed to actually deciding on individual projects. • Would like to see direct mailers go out to any home along the direct path notifying citizens of the Town Hall meeting, once it is scheduled. • Explained an incident that occmTed today of a dog dying of heat stroke. She stated she would like to advise that dogs get hot and cannot sweat and asked to please keep your pets inside and out of the heat. • Expressed the tragedies that have occurred in the United States and abroad serve as a reminder that black lives matter and blue lives matter. We have to take concerns from our law enforcement and our citizens seriously. We have to work to reconcile the divisions and divides that they represent. • Gave a shout out to our police depatiment for all they do. • Asked that we all give respect to each other. Commissioner Hill asked the City Attorney to look into the concerns brought up about the use of park land in our Code and provide the answers to the City Manager. Mayor Reeves repotied that according to emails, the City Manager has already spoke to her about it. Mayor Reeves • Supports a tree committee that would do positive things for the City such as one that would educate new people moving here and builders. • Repotied he has met with the City Manager and Don regarding the drain on Magnolia and Pine and asked that a letter go out about a neighborhood block meeting. • Thanked Chief Deal for the great job the officers did on the 4th of July. • Apologized that his phone went off during the meeting, explaining he forgot to put it on airplane mode and that the message was from his wife letting him know his dinner was in the refrigerator. • Expressed how enjoyable it was this weekend as several citizens approached him and stated that he and the Commission are doing a great job. • Read a quote from Willie Nelson and asked everyone to think positive and get the facts before assuming things. Adjournment July 11, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA JULY 25, 2016 Page 10 There being no further discussion, Mayor Reeves declared the meeting adjoumed at 10:05 p.m. ATTEST: Donna L. Bartle, CMC City Clerk Mitchell E. Reeves Mayor/Presiding Officer AGENDA ITEM: DATE: SUBMITTED BY: BACKGROUND: STAFF REPORT City of Atlantic Beach Commission Meeting Safe Routes to Schools Route Selection ATTACHMENT A MINUTES JULY 11,2016 July 11,2016 _//. ()/-;, j~:f ~~&~ Donald D. Jacobovitz, P.E., Public Works Direct~ J? The Safe Routes to Schools (SRTS) Route Selection was discussed at the June 27, 2016 Commission Meeting and aWorkshop preceding that meeting. At those meetings, the Public Works (PW) recommendation was to select the path that followed the east side of Sherry Drive and Seminole Road for many reasons including that it was the safest route of the various routes considered, it provided the least amount ofuncontrolled crossings, sufficient right-of-way exists, and surveying and design for this alternative is approximately 30% complete. During discussions at the above mentioned meetings, it was suggested that students may be coming from other directions than supported by the proposed path. I mentioned that demographics change from year to year. A path selected and built this year, may not support the greatest number of users in future years, but from all the information we have, it does support the greatest number of users at this time. A SRTS should be selected based upon the best known facts available at the time of its construction. It was suggested that east-west routes leading to and from the school from its rear entrance using David Street and Seaspray Avenue should be evaluated. It was also suggested that the City may consider building more than one alternate route to branch out where the students live. I discussed the selection ofalternate routes with the Florida Department of Transportation (FDOT), the Atlantic Beach Elementary School (ABE), the Jacksonville Transportation Authority (JTA), and the City's Consultant who has supervised this project design. I also inspected the proposed alternative routes. The following are the results ofthese discussions,and my inspection. The FDOT representative, Roo.sevelt Petitihomme, reiterated his comments he had given the City in the past. The path provided already to FDOT can be changed, the amount of funding for this SRTS project remains the same, and it is good that the City has engaged the public on this project. With this in mind, the amount spent to date would be coming from the entire project budget of$671,034 ($125,000 for design, $461,974 for construction, and $84,060 for CEI services). Any additional funds expended above this amount to complete, change, or extend the path would be the responsibility of the City. This includes the design fees as well. The FDOT representative was not supportive of using four or five feet wide sidewalks as a SRTS or to extend a SRTS. The right-of-ways on David and Seaspray up to Seminole are limited in width and will not support a multi-purpose path (MPP) of 8 feet or more in width which is preferred by the FDOT. The Seaspray right-of-way widens after crossing Seminole Road to the west. A MPP could be constructed here; however, there would be telephone utility and tree conflicts all along this path. These conflicts would be more than on the currently proposed path. The path could eventually meet up with Sailfish Drive and travel north to tie into the existing MPP on Plaza Drive. This path could go east to the five-way intersection at Seminole Road. The MPP could then travel down Sherry Drive to the ABE. As I mentioned, the FDOT representative was not supportive of the SRTS along the portion of Seaspray with limited right-of-way. Any improvements in this area or any other path than the originally proposed route would probably be the responsibility of the City especially if any of the design, survey, and utility coordination fees exceed the amount originally programmed for the project. I then met with the Principal of Atlantic Beach Elementary School (ABE), Mindy McLendon. Mrs. McLendon was well aware of the proposed path down Seminole Road and Sherry Drive. The infonnation she gave me was based upon her observations and was not an official policy of the ABE or the School District. The following comments represent the results of our meeting: • Mrs. McClendon said she could not give us information from where the students originate. It does seem that 80% or more of the ABE students are residents of Atlantic Beach. • The school only has one bus to pick up its students. • There is a large percentage of walkers and bike riders, perhaps greater than 50%. • Ofthe other students, approximatelyhalfride the bus and half are brought to school in private vehicles. • Students can enter the rear gate of the school in the moming and leave by that gate after school; however, the school does not endorse that mainly because of the neighborhood's complaints of the restrictions in their access on Seaspray Avenue and Poinsettia Street. If the back gate becomes part of the SRTS project, the increased traffic on Seaspray and Poinsettia will exacerbate the access problems (and complaints). It appears that most of the students who enter that gate are being dropped off by private vehicles. There is a Crossing Guard posted at that gate in the momings, and the gate is locked during the day. • Based on Mrs. McClendon's observations each day, she feels the majority of the students who walk or ride to school would be best served by the SRTS route recommended by City Staffbecause they appear to be coming from the north and east of ABE I next spoke with Chris LeDew of the JTA. The JTA is the Local Agency Program (LAP) coordinator for projects in our area which use FDOT, or in this case, Federal Highway Administration funding to complete. Our SRTS project has been coordinate.d through them. Mr. LeDew was concerned that we had not progressed further through the design scope of our originally selected path. He made several points which we should keep in mind while moving forward with this project. These points are as follows: • We performed our due diligence in selecting this project, qualifying it through the LAP process, and getting it awarded. • At some point, the City needs to let our residents know that the City does own the right- of-way through which the SRTS MPP will follow and it intends to complete this project. • Minor changes in the deviation of the path would be acceptable, but the cost of major route changes would most likely have to be borne by the City. • The drainage and utility reviews for the proposed path have already been completed through the design process so far. The cost of these activities for any other route would be significant and would become the responsibility of the City. • The ITA is willing to wait until the end of this month for the City to move forward with this project. After that, they most likely would put the City on notice that significant progress needs to be made to ensure the design of this project (which has been placed on hold at the 30% mark) occurs so that construction can be completed in the next fiscal year. • The funding of this project plans for the construction to occur in the State's 2017-2018 fiscal year which begins next July 1st. Funding for this program has been affected by a movement from the SRTS program to a new "Safety Walk" program. Since this project is one of the first of this kind within FDOT's District 2, it is being significantly observed as a way to program and expend funds for safer transportation alternatives. Construction may actually become available before July 1st, 2017. I also spoke with Derek Gil of our consulting firm, ELEMENT Engineering Group, who is designing our SRTS project. He told me their work began after the City had already selected the path along the east side of Sherry and Seminole. Their survey, design work, and utility coordination were all performed for the east side of these roads. Their design work was based upon a need for the 449 of 461 enrolled students at ABE that lived on or near the selected path. This information was provided by the City in their application for the SRTS grant. They received a fu1iher work request after a Town Hall Meeting to draw a proposed path along the west side of Seminole from Five Points to 15th Street. This Alternate Design was drawn without additional survey or utility coordination being done. That would have to be completed if this path is chosen for the SRTS. While not specifically mentioned by either Mr. Petitihomme or Mr. LeDew, I firmly believe that the City's resolve, or lack thereof, in completing this project as originally requested may seriously impact our ability to receive future grant funding through the FDOT or other funding sources managed by the ITA for roadway and off-roadway projects. Our request for these funds was taken by each of their agencies as a genuine need for improvements. Now that we are several years down the road from their approval of these funds, and we haven't shown progress towards agreeing on what we want to do, they may be hesitant to review our future requests because they may not believe we would accomplish what we sought out to do. BUDGET: The negotiated public involvement support fee ($6,136.57) is being paid from the Public Works Professional Services account (001-5002-541-3100) with no additional funding required. The City will be obligated for design fees (~$50,000) if the project is canceled, funding source to be dete1mined, if needed. FDOT has budgeted $687,000 for design, construction and construction support efforts. RECOMMENDATIONS: Staff recommends the Commission approve the original route keeping the entire multi-purpose path on the eastern side of ShelTY Drive and Seminole Road. ATTACHMENTS: None REVIEWED BY CITY MANAGER: _______________ _ MINUTES OF WORKSHOP OF ATLANTIC BEACH CITY COMMISSION HELD ON JUNE 27,2016 PRESENT: Mayor Mitchell E. Reeves Commissioner Mitchell Harding Commissioner Jimmy Hill Commissioner John Stinson Commissioner Blythe Waters STAFF: Nelson VanLiere, City Manager Michael Deal, Police Chief Call to order Don Jacobovitz, Public Works Director Donna L. Bartle, City Clerk AMENDED ITEM lS JULY 25, 2016 Mayor Reeves called the meeting to order at 5:05p.m. He explained the procedure for the workshop. Public Works Director Don Jacobovitz explained the purpose of his presentation is to show the primary and altemate routes selected for the Safe Routes to School Project; not to discuss needs for sidewalks in other places throughout the city. He indicated he would be staying around after his presentation if anyone would like to talk about a sidewalk or use the available maps to draw on to show any place you think we need a sidewalk. Mr. Jacobovitz showed a revised slide presentation (which is attached and made part of this Official Record as Attachment A). He explained the purpose of the program, the desired outcomes, the five components which are engineering, education, encouragement, enforcement, and evaluation and urged the public to be involved in the program. (Commissioner Waters anived at 5:12p.m.) Mr. Jacobovitz described the two route options: Original Route-east side of Seminole Road and Sheny Drive fi:om Ahem Street to 1 ih Street, and Altemate Route-west side of Seminole Road from Plaza to 15th Street and explained the pros and cons of each. He explained the path shown on the map and the timeline of the project. Mayor Reeves asked if the Commission wanted to take a look at the maps which were displayed on the tables in the Chamber, but it was dete1mined they had the same maps in their packet. He explained the procedure for the workshop to Commissioner Waters and opened the discussion. Commissioner Hill stated he felt that this project got off in the wrong direction immediately; believes it was a well-intended idea to use found money to add an amenity that already exists. He explained the bulk of our bicycling and pedestrian students are coming from the west of the school and not east as they Minutes of the Commission Workshop on June 2 7, 2016 AMENDED ITEM 18 JULY 25, 2016 Page 2 oj 3 once did. He stated there are no routes other than Plaza that come west of Seminole Road. If you go to the Elementary School on any given day, 90% of the child pick-up traffic is on the back comer next to the park where the largest bulk of people travel across the crosswalks and to the bikes. He suggested tying into the existing route on the west side of Seminole Road connecting it to the controlled crosswalk where there is already a paved crossing attendant to get the kids safely across there, taking it straight down that side road and taking it west as far as we can. He stated he is an advocate of tying it to the park but people don't want to take it off the street completely. He further stated, the route suggested takes you past side roads which he believes are dangerous roads. He reiterated his desire to shift this project west. Commissioner Waters asked Commissioner Hill to explain the route he was suggesting which he did. Commissioner Waters asked Mr. Jacobovitz about whether there was enough right-of-way to widen the sidewalk that exist where the school crossing is to 8 feet. Mr. Jacobovitz stated he did not know stating he did have the consultant look at the roads in the city that would avail themselves to being a safe route to the school and the consultant suggested going down Sheny Drive and Seminole Road. Commissioner Hill explained that at a minimum, he advocates taking Seaspray with a bike path to Seminole Road and beyond if it will go because that is where most of our traffic is coming from, and connecting it back this direction to the existing bike paths that merge right here at this intersection at Plaza and Seminole Road. Commissioner Waters commented on Commissioner Hill's suggested route and Commissioner Hill answered questions. Commissioner Waters asked Mr. Jacobovitz about segmenting the path and Mr. Jacobovitz explained that segmenting is not recommended since they would like a continuous path for the students to walk and the path would have to stay within a 2-mile radius. Mayor Reeves suggested we hear some other opinions as to the choice of path, and not focus solely on Commissioner Hill's suggestion. Commissioner Waters believed it may be possible to get more sidewalk out of the grant money by tying Seminole Road into the existing ped path and making a path that goes west as Commissioner Hill suggested. Mayor Reeves agreed that children travel from the west and explained his suggestion for the route to have a path in front of the school from Atlantic Blvd. to the five-way stop on Sheny Drive, down Plaza all the way to Mayport Road and also, out the back gate to Seminole Road which is where we already have a project. He stated his main concerns are with Sheny Drive and the concrete poles. Commissioner Stinson asked how the trees that would have to be mitigated. Mr. Jacobovitz said there are four trees that are in front 415 Sherry Drive that would be mitigated by planting trees in other areas in the city. Commissioner Stinson also asked about the pervious/impervious restrictions and the calculations. Mr. Jacobovitz stated we have not done a calculation because when you put an 8-foot wide sidewalk in the right-a-way, it is way less than the 50% and also the City is not bound by the same requirements. Commissioner Stinson believed that there should be sidewalks to the west and on Sheny Drive and suggested instead of using Seminole Road, that Selva Marina Drive or Park Terrace be options to consider. Commissioner Harding stated he has been against putting in another sidewalk on Seminole Road directly across from the existing sidewalk, but realizes there should be widening and repairs made to them. He believes the alternate plan would better serve the citizens, but also agrees the east -west routes need to be addressed. Commissioner Waters stated she suppmis the original proposed route and explained why adding that a lot of the citizens spoke out in support of the original path. Minutes of the Commission Workshop on June 27, 2016 AMENDED ITEM 18 JULY 25, 2016 Page J o; J Discussion ensued. Commissioner Hill stated he does not believe $96,000 will cover this project and is not in favor of committing extra money to spend on sidewalks in the current environment. Commissioner Stinson believes the city should be held to the pervious I impervious requirements just as the citizens are and explained the reality of children crossing the road whether there is a path or not. He also believes that putting a sidewalk on a busy street is not the smartest thing to do. Mayor Reeves stated we need to decide whether we should move it to the agenda to make a decision on some type of route and take advantage of the grant, explaining if we don't, we need to walk away as soon as possible without any additional investment. Commissioner Hill asked Mr. Jacobovitz to contact the School Board about the gate that is being locked occasionally. Commissioner Blythe commented on the pervious I impervious issue and explained the citizens were in favor of taking advantage of this grant money, so we should go forward. Mayor Reeves asked Mr. Jacobovitz if he could come up with a plan that would please everyone. Mr. Jacobovitz stated it may be feasible and agreed to check to see if another route or routes could be done and tied together. He explained he would need to check the other right-of-ways on the other streets to see if they are wide enough for a multipurpose path. There was discussion about the need for historical and current data to show where the students are corning from and how they are traveling to school. Mayor Reeves agreed to coordinate a meeting with the School District Representative Scott Shine to help obtain information. Commissioner Hill suggested they ask the school for a possible solution to the traffic problems on Sherry Drive that occurs when the school lets out. Adjournment There being no further discussion by the City Commission, Mayor Reeves encouraged the citizens that want to speak about the Safe Routes to Schools to do so at the regular meeting later tonight and take this time to come up and look at the maps and speak with Mr. Jacobovitz. The meeting adjourned at 6:04 p.m. ATTEST Donna L. Bartle, CMC City Clerk Mitchell E. Reeves Mayor/Presiding Officer ABE Safe Routes To Schools Project l> ... ~ em r-2 <O Nm ,!110 N -0.-.t ..... ~ en:::. ..... a:l Safe Routes To Schools • FHWA I FOOT Sponsored Program -To improve the bicycle and pedestrian safety of Kindergarten through eighth grade school children, -To enable and encourage children, including those with disabilities, to walk and bicycle to school, -To make bicycling and walking to school a safer and more appealing transportation alternative, thereby encouraging a healthy and active lifestyle from an early age, and -To facilitate the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools. l> .... s: em ~~ Nm ~c N-O-t ..... !;! en:::. ..... c::l Desired outcomes of the Safe Routes to School Program include: • Increased bicycle, pedestrian, and traffic safety • Encouragement of healthy and active lifestyles • Improved air quality • More children walking • Improved community and bicycling to and from safety schools • Reduced fuel • Decreased traffic congestion • Improved childhood health • Reduced childhood obesity consumption • Increased community security • Enhanced community accessibility l> .... s:: em r-Z <C Nm ,!JIC ~:::j ...,.m O'IS:: .... o:J Desired outcomes of the Safe Routes to School Program include: {Continued) • Increased community involvement • Improvements to the physical environment that increase the ability to walk and bicycle to and from schools • Increased interest in bicycle and pedestrian accommodations throughout a community • Improved partnerships among schools, loca I municipalities, parents, and other community groups, including non-profit organizations l> ,_S: em ,...z <C Nm ,y.c ~:::j .... ~ en::::. .... tJ:I The Five E's of Safe Routes to School: The Federal Highway Administration (FHWA) recommends that SRTS efforts incorporate-directly or indirectly-five components, often referred to as the "5 E's". They are: · Engineering • Education • Encouragement • Enforcement • Evaluation l> .... s: em r-2 -<C Nm .!JIC N-O-I ...... !;! 0'1:::::0 ...... "' 5 liE's'' Engineering-Creating operational and physical improvements to the infrastructure surrounding schools that reduce speeds and potential conflicts with motor vehicle traffic, and establish safer and fully accessible crossings, walkways, trails and bikeways. • Education-Teaching children about the broad range of transportation choices, instructing them in important lifelong bicycling and walking safety skills, and launching driver safety campaigns in the vicinity of schools. • Encouragement-Using events and activities to promote walking and bicycling. • Enforcement-Partnering with local law enforcement to ensure traffic laws are obeyed in the vicinity of schools (this includes enforcement of speeds, yielding to pedestrians in crossings, and proper walking and bicycling behaviors), and initiating community enforcement such as crossing guard programs. • Evaluation-Monitoring and documenting outcomes and trends through the collection of data, including the collection of data before and after the intervention (s). l> ... s: em r-Z <C Nm ~Ul c N-O-I ""'"m enS: ""'" ~ Safe Routes to Schools Route Options Original Route-East Side Sherry and Seminole-Ahern to 17th St. • Pros: -Minimizes main route crossings of high traffic volume streets (crosses Plaza Drive at a five way Stop controlled intersection) -Route already field verified as having no significant obstacles and requiring minimal tree removal -Design already at 30% level, no additional survey required • Cons: -Funding limitations dictate construction stops at 17th St. (instead of tying into the existing path at Garden Lane that was requested in the initial grant application) -Constructs new concrete walkway where there is no existing path (east side of Seminole, Plaza to 15th St), while there is an existing path and sidewalk on the west side of Seminole J> ._S: c:m r-2 -<C Nm ,!J1C N-O-I ...,.m IJ's: ..... lXI Safe Routes to Schools Route Options Alternate Route -West Side Seminole -Plaza to 15th St. • Pros: -Uses existing path from Plaza to Selva Marina Dr. and replaces existing sidewalk from Selva Marina Dr. to 15th St. -Use of existing path may allow extending path north to 18th St. -Reduces number of driveway crossings because one block is along south edge of Johansen Park • Cons: -Requires two additional main route crossings of high traffic volume streets (Seminole at 15th and Seminole at Plaza Dr.}. 15th St crossing is not Stop controlled. Because of heavy traffic volume, Seminole at Plaza may require a Crossing Guard. -Crossing at 15th St is also on a curve in Seminole Road. -Additional survey required, est. cost $5,250 from Plaza to 15th St. (and IV$8,000 if extended to 18th St.}. Probably at City expense. l> .... :s: em r-Z <C Nm ,y.c N-O-I ..,.m ~:s: .... o:J Atlantic Beach Elementary School and City of Atlantic Beach Safe Routes to School Project Legend e Busstop * Crosswalk lmPfovemcnts Proposed Bike Path Connection --Sidewalk --BikePath Original grant request was for path to extend to meet existing path at Seminole and Garden Lane. Project length was reduced because of funding limitations. ):I> -~ e m r-Z <C Nm ~c N -O .... .... ~ 0\:::::. .... CD Plaza Drive Bikepath .....---------~ Timeline • Grant Application approved-2013 -Funds 100% of Design and Construction Costs • Survey & Engineering Design-In Progress • Town Hall meeting held May 7th, 2016 • City Approved MOA with JTA to move forward with the project on May 23rd, 2016 • Workshop held June 27th, 2016 to discuss the selection of a path for the SRTS • Construction -FY 2017 -2018 l> ._S: ern r-Z -<O Nrn ~Ul 0 N-O-I ,_.rn a\s: .... c::l CITY OF ATLANTIC BEACH TOWN HALL MEETING RE: SAFE ROUTES TO SCHOOL Minutes May7, 2016 IN ATTENDANCE: AMENDED ITEM lC JULY 25, 2016 Commissioner Jimmy Hill (presiding) Commissioner John Stinson Director of Public Works Don Jacobovitz Commissioner Blythe Waters City Manager Nelson VanLiere Deputy PW Director Kayle Moore RESIDENTS IN ATTENDANCE: Approximately 62 residents in attendance, no sign-in sheet available. Commissioner Hill opened the meeting at 10:00 am on the 7th of May 2016. Rules of order were explained to the attendees requesting all comments be confined to the matters at hand and no personal attacks or comments be expressed. 1) Presentation of the Safe Routes to School by Mr. Rick Carper, former Director of Public Works for the City of Atlantic Beach Topics of the presentation were conveyed to the attendees. The topic were described as follows: a. The Safe Routes to School (SRTS) is funded through a grant sponsored by the Federal Highway Administration and the Florida Department of Transportation; b. City of Atlantic Beach expenditure commitments to date were approximately $50,000.00; c. Application for the grant was approved in 2013; d. Construction timing FY 2016-2017; e. The grant required the project must serve Atlantic Beach Elementary School and the surrounding neighborhoods within a 2 mile radius of the school; f. Any change to the proposal as presented would increase the commitment from the City of Atlantic Beach approximately $10,000.00 for the cost of surveying for an alternate location on the west side of Seminole Road. 2) Open Discussion Commissioner Hill opened the discussion to the citizens. Citizen complaints, concerns, or other questions were noted by Commissioner Stinson and highlights May7. 2016 Minutes of the Town Hall Meeting-Safe Routes to School Page 2 AMENDED ITEM lC JULY 25, 2016 included in the following list. (The lists are in no particular order. Commissioner comments will be credited to each Commissioner.) a. 90% of the students at ABE live within the SRTS defined 2 mile radius; b. a study was performed to determine where students were coming from to the school; c. Commissioner Hill stated "This has been done wrong once before by the City of Atlantic Beach. Everyone wants to provide a safe route to school for children." d. there are no sidewalks in Royal Palms for ABE students; e. why a bike path on the busiest road in Atlantic Beach?; f. will the City maintain the ROW owned by the City between the multipurpose path and the street?; g. a comment about the dangers of pedestrians giving way to other users; h. slow down traffic on the roads adjacent to the SRTS path; i. concerns about the dangers of children crossing Seminole road multiple times along the path; j. what is the minimum width required by the grant?; k. wider sidewalks allow users to pass each other; I. please consider an alternate route other than one along Seminole road; m. the path is forcing children to be collected where vehicle traffic is the highest; n. speeds along Seminole road are excessive; o. it doesn't feel safe when transiting sidewalks and street intersections, cars do not observe traffic controls; p. take advantage of the grant funding; q. is the SRTS presentation available on the City web site?; r. this has been done internationally quite successfully along major thoroughfares; s. what can the City do to improve other efforts in traffic control?; t. newcomers want change, old-timers perhaps do not; u. Commissioner Stinson commented "my expectation is the City of Atlantic Beach should abide by the same pervious I impervious requirements as citizens must." Commissioner Stinson asked Mr. Carper to provide pervious I impervious calculation for the right-of- way along the route; v. Commissioner Hill stated "there is an alternate path through the park."; w. this has not been handled openly with the citizens until now; x. what are the locations of the trees to be removed?; y. what are the feeder sidewalks to this SRTS path?; z. maintain Howell Park as a true conservation area; Minutes prepared by Commissioner john Stinson May 7. 2016 Minutes of the Town Hall Meeting-Safe Routes to School Page 3 AMENDED ITEM lC JULY 25, 2016 aa. Commissioner Stinson commented "some of the proposals would require the Police Department have more access to additional resources to ensure pedestrian safety." bb. Saltair subdivision needs more and wider sidewalks; cc. Commissioner Waters stated "this is part of a larger effort to get Atlantic Beach more pedestrian friendly, and please do not derail this project to consider other choices." 3) Commissioner Hill adjourned the meeting at 12:13 pm to allow residents to view the maps of the proposed project and ask questions of City staff. Commissioner Hill thanked everyone for his or her participation, interest, opinions and patience. Attest: Donna L. Bartle, CMC City Clerk Minutes prepared by Commissioner john Stinson Mitchell E. Reeves Mayor C lTY OF ATLANTIC 'BEACH CITY COMMISSION MEETING ~TAFFREPORT AGENDA JTEM #3A JULY 25,2016 AGENDA JTEM: 16-UBEX-101 Public Htutring Requ es t fo r a use-by-exce pti o n as permitted by Sec ti on 24-ll l(c)(3 and 5), to a ll ow o n-pre mi ses co nsumpti o n of a lcoho li c be vera ges in 8Cco rdfln co with C ha pter 3 of the code and to all ow limit ed wh o lesale o pera ti ons at 725 Atlantic Boul evard Units 3 and 15. SUBMLTTED BY: De rek W. Reeves, Planne_/~ DATE: Jun e 24, 201 6 TRATEGfC PLAN LINK: N one BA I<GROUND: T he a ppli ca nt is Charl es 11 o m w ilh th e Atl a nt ic B each Brew in g Compan y. The a ppl ica nl is req uesting to o pe n a mi c ro brewery w ith a tap room at 725 Atlantic Bo ul eva rd , Unit s 3 (a s to re fr o nt) and 15 (a rear s pace). Beer will be brewed in th e wctre lt o usc-like space o r Unit 15 a nd so ld to c usto mers in th e ta p roo m loc ated in Un it 3. Bc t:r w ill a lso be sold by th e keg to a who lesa le di stribute r o ut o f' Unit 15. A porti on of Unit 15 w ill be sel up as ncx s pa ce with a separa te ba r for ind oor ga mes or e ven t hos tin g. A usc-by-exceptio n is required by Secti o n 24-lll(o)(J a nd 5) t o all ow o n~premi ses con ~urnpti on of al coho lic be vera ges in acco rd ance is Chapte r 3 o f th e code a nd to a llow lim itcd wh ole sal e operoti ons. Th o lap roo m is located within an ex is tin g cmnm c n..:ial s trip center in th e Comm erc ia l Gcnc ml zo nin g di s tri ct. Within th e strip ce nt er there a rc res taurant s that al so sell al coho l as we ll as re ta il a nd servi ce establi s hm ent s. The re ar o f th e building is comp ri sed o f seve ral wa reh ouse-lik e s paces with uses lik e la undry faci lities a nd arli sts. T here a re comm e rc ia l and multifa mily res id e ntial to th e cast of th e s hopp in g cente r a mi si ug le fami ly reside nti a l to t he north . Parkin g is pro v id ed by the s ho ppin g cen ter in both the fr ont a nd rea r a nd w ill be un c ha nge d. Co nstru cti on on th e pro perly wo uld includ e an int eri or huild o ut of bo th unit s, th e additi o n of so me w ind ows inL o th e brewin g area , the additi o n of a ne w pi ece of mecha ni ca l eq uipm en t by th e rea r loa din g d oor and new s ignage. The interio r build o ut w ill a ttempt co limit no ise by in s la llin g sound damp e ning measures betwee n th o tap roo m anti adjoining nail sal on J\t the Jun e 2 1st Co mmuni ty Deve lo pm e nt Bo ard meeting, approva l was rcco mm eud ed to th e C ity Com mi ss io n by a vo te of 5-2 with co nditi ons thut; I .) Th e ho urs of ope ra t io n be limite d to 1 I PM Sunday through Thurs day a nd midni ghl f.'rida y a nd Saturday; 2.) Custome rs be prohibited from sta ndin g in th e h nllwa y conn ectin g th e tw o uni ts; 3.) Th at a ll empl oyees mu st park. in th e re ar parking lot; and 4.) All s pe nt g t·ain s and oth e r s imilar wa s te li·om th e brewin g process be s tored in si de th e buildin g. BUDGET: None. RECOMMENDATrON: (From th e CDB ) T o a pprove th e Usc-By-Exce ptio n 16-U BEX-1 0 I with co nd iti o ns th at; 1.) The ho urs o r opera ti on be limited to II PM Sun day thro ugh Thursda y and midn ig ht f"1·id ay a nd Saturda y; 2.) Custome rs be prohibited fl ·o m standin g in th e lta ll way co nn ectin g th e t wo unit s; 3.) Th at a ll e mp loyees mus t park in lh e rear pa rkin g lo t; a nd 4.) A ll spe nt gra in s a nd oth e r s imil a r was te from Lh e bre win g process be s tored insi de (he buildin g. ATTACHMENTS: Copy o f COD sta fT re po rt ; co py of 16-U B EX-10 I appli cati on. REVIEWED BY C JTY MANAGER: _-'U __ ,_t_"--.:.4......-c_~=----U:t.(~----------- AGENDA ITEM CASE NO LOCATION APPLICANT DATE STAFF STAFF COMMENTS ~ f&l ~t 2) "GliilFP CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT 4A 16-UBEX-101 AGENDA ITEM #3A JULY 25,2016 Request for a use-by-excep tion as pe rmi tted by Sectio n 2 4 -111 (c)(3 and 5), to allow on-premises consumption of alcoholic be verag es i11 accorda n ce with Clwpter 3 of the code and limited w h o lesale operatio ns at 725 Atlantic Boulevard Unit 3 and 15. 725 ATLANTIC BOULEVARD, UNITS3 AND 15 ATLANTIC BEACH BREWING COMPANY JUNE 8,2016 JEREMY HUBSCH, BUILDING AND ZONING DIRECTOR The applicants inte nd to ope n a micro brewe ry, th e ':Atlanti c Be ach Brewing Company" in an existin g shopping cen ter a t 725 Atlantic Bouleva rd . The sh opping center is z on ed Commercia l Genera l (CG). A use by-exceptio n is re quire d by Section 2 4-111 (c) (3) for ons ite co ns um ption of a lco hol a nd by 2 4-111 (c) (5) for limited wholesa le operations. Th e appUcants intend to use two separate, but a dja ce nt units for their business. Th e rea r unit wi ll be used for brewing and distrib utin g b ee r, whil e the front unit will be a "ta p ro om" that serves bee r brewed on s ite. The applica nts are plan nin g to h;;we 84 sea ts in the "tap room". Th e appli cants may also occ asion a ll y use the ''bre w room" for s pecial eve nts. Th e rea r unit is 5,14·8 s qu ar e feet and the front unit is 1 ,650 s quare feet. The a pplicants have s ta ted that th e busin ess w ill cl ose at 11 pm Monday -Thursday and midn ight Fr id ay a nd Saturday nights. Th e ex istin g shopping center is s omewhat un ique, in that the fr ont units which face Atl antic Bou levard are a mix of r eta il , service, a nd dining; whi le the rear units, which are accessed v ia Sa ilfi s h Drive are more or less ware houses. The s hopp in g ce nter has severa l res taura nts which serve alco hol, s uch as Ca ntina Louie, Fish Comp a ny, a nd North Beach Bis tro. The rear portion of the s ite is CLtrrently used for deliveries at ex is ting bus in esses, a nd does no t immediately abut resi d ential. Thi s makes the s ite o ne of th e most a ppropriate pl ace s for a mi crobrewe ry in Atl anti c Beach. Mi crobrewerie s e lsewhe re are occasio na lly used for s pe ci a l events, fundrai s ers, and p a rties. Sta ff reco mm e nd s that th e City co nsider putting conditions on th e proposed us e (if approved), that would limit the amount of peop le t hat ca n atte nd even ts, and prohibits fun ctions from taking pla ce in eith er th e front or rear parkin g Jots . 1\dditiona lly, s t a ff rec ommends placin g co ndi t ions th at will ens ure th a t a ll brewing and storage activiti es take place within the buildin g, a nd not the rear pa rkin g lot/loa ding a rea . SUGGESTED ACTION TO RECOMMEND APPROVAL AGENDA ITEM #3A JULy 25, 2016 The Community Development Board may consider a motion to recommend approval to the City Commission of a requested Use-by-Exception (File No.16-UBEX-101) to allow on-premises consumption of alcoholic beverages in accordance with Chapter 3 of the code and limited wholesale operations within the Commercial General (CG) Zoning District and located at 725 Atlantic Boulevard, Units 3 and 15 provided: 1. Approval ofthis Use-by-Exception is consistentwith the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is consistent with Section 24-111(c) in that the proposed use is found to be consistent with the uses permitted in the CG zoning district with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. SUGGESTED ACTION TO RECOMMEND DENIAL The Community Development Board may consider a motion to recommend denial to the City Commission of a requested Use-by-Exception (File No. 16-UBEX-101) to allow on-premises consumption of alcoholic beverages in accordance with Chapter 3 of the code and limited wholesale operations within the Commercial General (CG) Zoning District and located at 725 Atlantic Boulevard, Units 3 and 15 provided: 1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is not in compliance with the requirements of Section 24-63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is not consistent with Section 24-111(c) in that the proposed use is found to be inconsistent with the uses permitted in the CG zoning districts with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. Page 2 of 2 AGENDA ITEM #3A JULY 25,2016 \(o -lJ (55x-l o l APPLICATION FOR A USE-BY-EXCEPTION City of Atlntltic Bencl1 · 800 Seminole Rood · Athmtic Bench, Florida 32233-5445 Phone: (904) 247-5826 · Fnx: (904) 247-5845 · Website: www.conb.us Dntc __ s~/-=:l:...;3,.,;u./-L.;£6!..,..._ ___ File No .. __________ Receipt _________ _ 1. Applicnnt'sNnmc Llt/H41;$ 1-/o M (A 7Lr1tv ·7)C... /Jfllt(.f{ A R-IU t)ltv'iYLatirprW,Y) 2. Applicnnt'sAddrcss 11 4 foii~M4;J?t;..:C SZ NficiJ-L•.hvr.J, P.6A<.tl . F L 3 ,226?.' ~ ~ 3. Pro[Jet"tyLocntion 7 ·1r; A rl...ri&·7 ;C:... t3LuiD . A Z,t,-W z )<; lMAui,FL-aT2~3 !ic..J~'11k M 3.,.#f.S cr F • 4. Property Apjmtlse•·'s Renl Estnte Number I "7 3 kt 3 ·-dO 0 Block No. I ~ Lot No. /, .2 ,.,._ !I , 5. Cu rrent Zoning Clnssification -~A.!....::C.:...::6-~---6. Comprehensive Plnn F utu1·e Lnnd Usc deslgnntion ___ _ 7. Requested U se-by-Exception ('l f\,;-I? A '76 Jl-1 l'w<.O 1A P-6 W 11.12 V "k 1J c3 A t:. I<. F ;;- 8. Size ofPnrcel I t/']1 a :u .; .-; £= 9. Utility Provider /16.A?H fi 5 Jz.&iiJ2-6-v' ., 10. Statement of fncts nnd specinl r easons fo1 · the requested Use-by-Exception, which demonstrates complhmcc with Section 24-63 o f the C ity or Atlnntic BeRch Code of Ordinnnccs, Zoning nnd Subdivision Reg ulations. Attnch ns Exhibit A. (The nttncl1ed guide mny be used if desired. Please address each ite m, a~ nppropriate to this l'equest.) 11. Provide all ofthc following information. (All information must be p1·ovid.ed before an application is scheduled for nny public hen ring.) n. Site Plnn showing t he locntion of 11 11 stt·u ctures, tempol'll ry and permAnent, btcluding setbllclts, building heig ht, number of stories 1md squnre footnge, impenrlous surfncc nren, and existing !Indio•· proposed driveways . Identify nny exis ting s tructut'cs nnd uses. b. P•·oof o f owner s hip (deed or certi ficate by lnwycr or nbstract compnny or title compnny tbnt verifies recot•d owner ns nbove). If the npplicnnt is not tl1 e owner, n l etter of nu tborl7:ation from the owner(s) for nppllcnnt to t·epresent tl1c owner for nil purposes rein ted to this npplication must be provided. c. Survey nnd l egnl descriptio n of property sou ght to be rezoned. (Attneh as Exhibit B.) d. Requh·ed number of copies. (Two (2) copies of nU documents that H e not l:lrger thnu 11 x 17 .lncliCS In size. If plnns or photogrnphs, or color nttnc hmcnts nrc s ubmitted, plense provide eight (8) copies of these.) c. Applicntion Fee ($~50.00) J llEREBY CERTIFY THAT ALL INFORMATION PROVIDED WITH THIS APPLICATION JS CORRECT: Signature of owner(s) o1· 11 uthod7.ed person if owner's nutltorh:ntion form is nttilclted: Printed or typed n 11me(s): C HaR.Lik S i -/old.A J Sigunturc(s): ~~· ,L::~~ ADDRESS AND CONTACT INFORMATION OF PERSON TO RECEIVE ALL COlmESPONDENCE lUDGARDING TlUS APPLICATION Nnmc: C /:fA fJ.L$ S A-/-a RAI MnilingAddrcss: ll q MA,C611f?.&-{ 5Z 1/)JL/)'"'f'LWtZ ;.?./!.d?H1 ~(., 3;.1 :1-~k Phone: 1tlt-1 ~4t 13 ·-L1 ~(0 FAX: c!f()t.{-'J_t /4.-2001 E-mnil: CHm./<@ l -ia£A) f;Ju/,liJ~,- AJ/A {I)/A AJh~ fU)'l EXHIBIT A AGENDA ITEM t#3A JULY 25,2016 T h e review of an application for a Use.-by-Exce1>tion shall co nsider the fo ll owi ng items. Please address each of the following as a pplicable to your specific applicatio n. 1. 2. 3. 4. 5. ingress and egress to prope rt y and propose d Structu res thereon with pa11icula r reference to vehicul ar and pedestrian safe ty and conven ience, tr affic flow and control and access in case of fire o r catastrop he. I:JIUdtJ641 =S w j t..(.... ocprU,_.UL flAA~ "\fCJ.S:1 ldu.k HJ/4!j-zt.2fi.A..fJ 414 -11hH '2sf .,.,~ A)l!)t.&) I !Ii llle no&.., w l k " tlJJ.. f'T)fle ti u £,1(i.$-1S .w~ ~~M < 'At"d 42~ :LJI-/4s. Rv~<J~ l)IJI?,/?, (:.l>S-'24~ 71!J 44Ji¢ ~ (> ..... ~J.j~JJ.v ~"? ()#R,. Pa rking and Loading Spaces, where requi red, with particular attentio n to th e items in (1) above. =~ ::i~J'JZJ:t]J;~~~";J;~;u rAJ 'Uh!--f'2IUM.. PP4Jl.)W-?c:l=t' 7"1+1/..IJ &M.l& '1 rN{f: &tdk<.Jf> Waatf:;5 Th e po tenti al for any adverse imp ac ts to adjoinin g prope rti es and properti es ge nera ll y in the area res ulting fr om excessive noise, g lare and li g hting, odor, traffic and simi lar charac teristics of the Use-by-Excepti on being requ es ted. WLwJLk SN4J.IJ !Jr?M £ A-ife/NWr W A«,..: t.U J-?'HN4it,.. ~. u !L w1u, llelp aatt. ~,/.;..,.. ~IAJ~ =1W $S~t.l Crlt.I.J7A i NI/.Jl...S :a JI,NtR l9flo& F&wA a~/llf~M&.J-?Mk AA:z#. -. Re fuse, trash collect ion and servi ce areas, with parti cul ar reference to items (l) and (2) ab ove; IUM-1-•# ..s :t4rJ£lAJ>1> ~ :e. 5 P.fl-t -:1-N "7'/.J.L S~NMtrh <J1N '~M. ~~~~za'~a~':s~r;;:;:;~ i3y fl i 6r U tili ties, wHh reference to l ocations, ava ilab i lity and compat ibi lity; A/A:f'vP,.A L &its: . wl/f-'7tSJI-' ~ fEtuJ1d!. AA)Il aUU-?a J G.. Ald.-cu.) .:s·; ·m , viJd_ AND Z:< .c::: Ok,I)Jlt.7il3LJ1 r;f Lhl Q.. A )fi.(li) s I 6. If adjace nt uses are diffe rent typ es of uses, describe type of screen ing and buffering that will be prov id ed between your use and the adjacent use. "ZiitL 7i4:{> 8naM AA;.!> t312.6.VI11''4( A,e-a.. Bk'-z:.Nt>lll fi "f''rfP do ~' 1\.'d~ so dlo 4h1.tW Eel' <C::~V...vb "R /JtJt;,:;fW J,aL 6-=: JW-2Af' I}AOM. '#r-t$ :fMMDthMU> 13 v 4~ \}~NLI~," 7. Signs, i f any, and pro po sed exterio r li ghtin g, with referen ce to glare, traffic safety, economic effects an d co mp atibil ity and harmony with prop erties in th e Distri ct; (See Signs and Adver ti si ng, Chapter 17.) S'fktr ft'l'1A<-L.ft2/) S !&N ~,'f.A} WIL.L .Sa. Lj)j '?HZ-&' 8. Requ ired Yard s and oth er Open Space. Show building setb acks a nd areas of ope n space on s ite plan . 9. General compat ibili ty wHh adj acent proper ties an d other property in th e surrounding Zoning Di stri ct as we ll as consistency w ith'app li cab le prov isions of the Compreh ens iv e Plan . ---------- -ru.,~ -T'II:A {U:.r·M 4Z :S SiM . IIA/k ·rtJ fJ&b .. t.V'2. &(11.ii,. 1'tl<l{l /hV/) --rt#{. GP.St.tlil&y .z. 5 SiH j M t? --ro £1)6, /tMd 1< (lRt u) }lo a I t::..i,o.5 TAI~I+6 1JR.S KJ l U.. 16~ 1 (iv,otJ ~ ~1\1 ~M-yMJ() .SA-?-vJid)At7'.VI~ II $60 PIA ~ -r'H.V 4NU~i)Asy, OWNER'S AUTHORIZATION FOR AGENT AGENDA ITEM I#JA JULY 25,2016 Spencer, Linda and Chuck Horn are hereby authorized to act on behalf of A7LAt~)'7; c;. -IPfl.t..JHibJ, t." c, {!=M'l-;N Df+/2.,4-lg,') , the owner(s) of those lands described within the attached application, and as described in the attached deed or other such proof of ownership as may be required, in applying to the City of Atlantic Beach, Florida, for an application related to a Development Permit or other action pursuant to: [8] Zoning Variance 0 Use-by-Exception 0 Building Permit D Sign Permit D D D D Comprehensive Plan Amendment Zoning Map Amendment Plat, Re plat or Lot Divi sion Tl'ee Permit D~9tl1T , /: BY: JjQfUA.../ ~--~--~~----------------------------------------Sign l!J!e of Ownej\ J . terzt tJ var A.,t?l Print Name Signature of Owner Print Name 'lo4-t-q4-1Lotf3 Telephone Number State of_fW __ {l..f_b._A-__ _ County of __ D_IA_V_Irt-___ _ Signed and sworn before me on this 1% ~ day of, 20 Jf'. By Fi'f'tl n DAv4bi lde ntilica tion verified: ___________ _ Onlh sworn: ____ Yes ---~--'No /1 _ --Jh-2n A~ J ~ Ia My Commission expires: ~;1 ,...tg -/{p Primary Site Address 725 ATI.ANTIC BLVD Atlantic Beach FL 322 33 Official Record Book/Pa g e 03317·00979 Prop erty Detail RE # 171363·0000 - !ill! 121~!1!3 US03 &21l!I~Use 1692 Shopping Ct r/Nbhd ~ of Buildings 1 LegaiOesc. For lUll legal description see ~nd & Legal se ction below Subc!(y lslon 03122 ROYAL PALMS UNIT 02A Totel Area 165503 - The sale or lhls property may result In hlg~er property t~xes. For more lnformauon go to Snve Our Homes and our Property Tax Estim ator • 'In Progres~· property values, eKempUons and oth er suppo rting Information on t his page are part of t he working !elK roll and are subject to change. ce rtlned va lues listed In th e Val ue Sum mery are tho se certllled In October, but may Include any official changes made alter certlncatlon Learn how the Prooer ty Aopralser's OCOee yalues prope1ty. '" J Taxable Values and Exemptions -In Prog ress V I 5 a ue ummarv Value Method To tal Building Velue Ex tra Feature Value Land Value {Merket) bi!D !I Yi!lu~ (Ag rl~,} Just {Market) Val ue Assessed Value Cap Olff/Portablllty Amt ExemiJli~DI Taxabl e Value ~Q15 Certl!]ed Income $0.00 $0.00 $1 ,540,55 9.0~ $0.00 $3,433,500.00 $3,433,500.00 $0.00 I $0.00 $0.00 . .:..._._ $3,433,500.00 AGENDA ITEM #3A J ULY2S,20J6 20!§ lQ Prog ress I ncome $0.00 ~0.00 $1,376 ,'196.00 $0.00 -$'1,226,200.00 $3,816,947.00 $~09,253.00 1 $0.00 See below Sec below Jf t here are no e Kemptlons applica ble t o a taKing authority, the TaKa ble Val ue Is the same es the Assessed Value listed abo ve In t he Ve l ue Su mmary box. Cou nty/Municipa l Ta xable Value No applicable exe mptions SJRWMD/FI ND Tax able Value No app lica ble exemption s Safes History Book/Pe ge Sale Det e !lJJ LZ·!!QiZ£ 2/1'1/1972 QJJZl·!l!l21~ 2/21/1972 !IZ!IZ2·QQm 2/27/1991 Q7§~HQ2~~ 8/31/1993 2mH!!!92 9/17/1997 QU~~·o~m 9/17/1997 QU§1H~2~§ 1/26/1996 U!Z§l·!I Lm 10/31/2002 1QZ§2·Q~FJ 10/31/2002 ·~· Extr a Features ~ LN Eea ture ~ode I P'JAC I 2 PVCCI 3 LITC1 tl FWOC I 5 WMCC l 6 LPCCI 7 FWICI Land & Legal . .:. Land Sale Price~ Q!!!ll.! IDI S[I!ID!IDll!!ll!l ~dli $7,000.00 wo • wa rran ty Deed $12,000.00 WO • Wa rranty Deed $100.00 MS • Mi sce llaneous $7,211,900.00 SW -Speci al Warran ty $100.00 QC -Quit Claim $100.00 QC -Quit Oalm $100.00 QC · Qult Oel m $1,900,000.00 WD • Warran ty Deed $15,000.00 sw ·Special Warranty Fea ture OosCI'Iptlon Bldg. Le ngth Paving Aspha lt 1 0 Paving Concre te I 0 Ughtlng Fixtures I 0 Fence Wood 1 0 WPII Mosonry/Coocrt l 0 Li ght Pole Co ncrt I 0 Fence Wroug ht Iron 1 0 School Taxable Value No applicabl e exemptions ~lli!!lll!!!lli.!DQI!all!ll!!! Vacant/Improved Unqu allned Vacant Unq uallned Vaca nt Unquallfled Vaca nt Unqu~llned Imp roved Unqualified Va cant Unqua llned Vacan t Unquallned Improved Unquallned Va cant Unquallfled vacant Width To t.l Units Value 0 90,258.00 $44,497.00 0 20,107.00 $29,367.00 0 20.00 $3,808.00 0 307.00 $1,289.00 0 347..00 $1,531.00 0 11.00 $3,233.00 0 273.00 $11,539.00 Le al I LN ~ Use Descri ption ~ Front Depth Cat eg ory Land I.!!.D.!Ul!RJ Land Val ue Units LN Legal Descri ption I 1000 COt~MERCIAL 2 0100 RES LD 3-7 UNITS PeR AC ,, Buildings 1 Buil ding 1 ACG 0.00 0.00 Common ARS-1 0.00 o.oo Common 1 31·1 38 ·2S.29E 3.95 149,236.00 Squa re $1,193,888.0C Footage 2 ROYAL PALMS UNIT 2 A 22,826.00 Square $102 ,60 8.00 Footage 3 LOTS l ,2,3(EX PT neco 5294-36, tl 5649-li82,PT IN R/W) BLK 16, S D DE CASTRO Y FERRER GRANT 6 PT RECD 0/R 1076 1-1233 Building 1 Site Address I Eleme nt 725 ATlANTIC BLVD Unit EXte rior Well AtlantiC Beach f\. 32233 Exterior Wall Bulld lngT~ 1602 • SHOP CTR NBHD Roof Struct Year Built 1996 Roonno Cove r - Building Value $2,9~1,141.00 Interior Wall lnt Flooring Grou Heated Effective tnt Flooring nP.II Area Area Area Hea ling Fuel Unfinished 5720 0 2280 lieallng Type Storage Air Cond Finis hed 7865 0 3932 Ceiling Wllll Finish Storage Unfinished commHtg&AC Storage 7165 0 2866 Comm Frame Base Area 5400 5'100 5'100 Good Offlce 2D-10 2040 n~G El eme nt Base Area 6460 6'160 6'160 Stor ies Finished 756 0 378 Baths Storage Rooms I Units Base Area 4690 '1690 <1690 Avg Story Height Finished 3600 0 1800 Storage Aver~oe Offi ce 1960 1980 1980 Olnopy 208 0 52 Olnopy 913 0 228 Rest<~urant 3060 3080 3696 twera ge Ba se Area 1078 J076 1078 Restaurant 7800 7600 10920 Good Ca nopy 3~4 0 66 Restaurant 5222 5222 7311 Good Finished '1 32 0 216 Storage Unfin Loading 240 0 36 Platform Total &1993 37750 55763 2015 Notice of Proposed_Prope rtv_Taxes Notlef lTRIM Notice :w.J.nll!!JJl.[Jg Auessed Value Elcemptlon s ~ Gcn Govt Beaches $3,433,500.00 $0.00 Public Sc hools: By State Law $3.433,500.00 $0.00 By Loca l Board $3,433,500.00 $0.00 FL tn land Nav igation Olst. $3,433,500.00 $0.00 Atlantic Bead1 $3,433,500.00 $0.00 Water Mgmt Dl st. SJRWMD $3,433,500.00 $0.00 Gen Gov Voted $3,433,500.00 $0.00 Schoo l Board Voted $3,433,500.00 $0.00 Urban Service Dlst3 $3,"133,500.00 $0.00 lust Value ASJesse.J!Y~I ue Last Year $3,531,800~---$3,531,600.00 -----Cu rrent Year $3,<133,500.00 $3,133,500.00 201 5 TRIM Property Reco r d Ca rd CPRCl Code Det ail lS 15 COncrete Blk 17 17 c.s. Stucco 9 9 Rigid Fr/Bar J 4 4 Built Up{T&G s s Drywall 11 11 Cer Clay Tlle 3 3 COnaete Fin ~ 4 Ele ctric ~ 4 Forced·Ducted 4 4 Packaged Unit 5 S S Cell Wall Fin 1 Not Zoned 3 3 C·Masonry Code 1.000 38 .000 21 .000 16.000 Taxable Value last Year $3,433,500.00 $26,788.4 1 $3,433,500.00 $17,8 60.31 $3,433,50 0.00 $7,939.19 $3,433,500.00 $121.65 $3,433,500.00 $11,755.60 $3,433,500.00 $1,117.46 $3,433,500.00 $0.00 $3,433,500.00 $0.00 $3,433,500.00 $0.00 Totals $67,563.12 ExenJpttons $0.00 $0.00 Proposed $27,987.15 $16,7 17.71 $7,716.51 $118.46 $11,~26.40 $1,037.95 $0.00 $0.00 $0.00 $65,008.16 AGENDA ITEM #3A J ULY 25,20 16 Rolled·baclc $26,511.77 $16,637.54 $7,465.03 $109.87 $10,636.53 $1,037.95 $0.00 $0.00 $0.00 $62,810.69 Taxable Va lue $3,53 1,600.00 $3,'133,500 .00 Th is PRC renects property detail s and va lues at the time or the origina l mailing of the Notices of Proposed Property Taxes {TRIM Notices) In August. AGENDA ITEM #3A JULY 25, 2016 I Exhibit"&'' Legal Description Parcell: A part of the Castro-Y-Ferrer Grant, Section 38, Township 2 South, Range 29 East, in the City of Atlantic Beach, Florida. and being more particularly described as follows: Commencing at the intersection of the East line of said Section 38 with the North RJW line of Atlantic Boulevard; thence South 89 degrees 13 minutes 58 seconds West, and along the North line of said Atlantic Boulevard, 360.4 feet to the point of beginning; thence continue South 89 degrees 13 minutes 58 seconds West and along said R1W line, 125.09 feet; thence North 7 degrees 16 minutes 02 seconds West, 153.35 feet; thence North 1 degree 05 minutes 30 seconds West, 484.55 feet to a point in the South line of Royal Palms Unit 2A; thence South 85 degrees 37 minutes 27 seconds East and along said South line of Royal Palms Unit 2A, 276.36 feet to a point in the West RJW line of Sailfish Drive East; thence South l degree 05 minutes, 30 seconds East and along said RIW line, 457.7 I feet; thence South 7 degrees 16 minutes 02 seconds East and along said RJW line, 5.36 feet; thence South 89 degrees 13 minutes 58 seconds West, 150.0 feet~ thence South 7 degrees 16 minutes 02 seconds East, 150.0 feet to the point of beginning. Parcel2: Lot 1, Lot 2 and Lot 3, less and except the West 27.25 feet of said Lot 3, Block 16, Royal Pabns Unit Two A, according to plat thereof recorded in Plat Book 31, pages 1, lA through lD of the current public records of Duval County, Florida. 10/28/04 Page32 of32 (MORTGAGE) I ~ 0 > 0 --. --==-~ 1 . .... ~ ·:. i . . . . . '. § . ! ~~t: I ' •,; . i !~). ,-: ·.}--I .:. EXBIBIT B ., ··~J f .c:~.t•l ~ ---~· --- > ..... --kl'a JW 31\1 ~0 HS I .:!liVS .. ,"~~··· AGENDA ITEM #JA .JULY 25,2016 Retail Space Suite #3: +/-.J;6.SF Warehouse Space Sulte#lS: +/·S,l~!JSF w > :X: tf) lL.. ....J <( 422 Jacksonville Drive, Jacksonville Beach, FL N 904-242-2828 N www .stratcgicsitcs.com I .. , I I' ·~ .,..,,, 1' 'l"{.._..*l ~rrJ '..., I .... _ ._,.., ............... -. ... ,"' ,.-,,.,.~ .... --.•--···~ ,,. ---··--._ Client First through Service, Knowledge and Integrity Notice of Dlsclolmer: Dot oils contained herein oro bellovcd to be correct: tho Information Is s ubject to errors, omissions, price chanaos, or withdrawal without notice. l l j 1 ' -.. ~ z-~ -~~· ~ 'Z<>f!!!f"• -P---~ "/_ -0 f "' ~ ~ = .... ~ .... ~ g~ ~ ... r" .-.,. ~-·. ~· = ;. ::;·.. :· = .. - • rn ·J I I J , ! -- ..-Nvt N'f1d ~QQ"l.:f ~~ ~I 'c~ ~ I ~ ~ : t; :tA! EXHIBIT C ................ _..-......... l't """ ... -. ...., n...-. ~ .,..,.,.. .. .... --.... .... ...... ~"'C.W'f --\lOt.. Cllf"'M ,.. 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SOUNP BIWID OVER D:ISI1NC Cll'IWAI..L. AN011-.\,'11Jt1/:I."DRTW.O.U.OV!Jt'!IOUNOliC!AAD. -------------------------------- o:tS'IlNCIMR.FlRE AA1ED OOAA!CCR w~,v, ___ _ -BREWERY ~~VJPIU.INI N.T.S, ATLANTIC BEACH BREWING COMPANY T.:5A'T1JiffiCBLVO.UHfTIJ6<#1S --------------·-------·--------•. 1 00 00 J:llOl.EB -~IUa:Nmt. 00 ------------------= f)IENT 4 GAME ARfA FoJ~~ww~~"*' 11'W©J~ filll!AIIf\~ SeAl..£: 1/-t•-1•-o• PROPRIETARY DO NOT DUPLICATE OWN BY JMM CCPYRJGHT ALPHA BREWING OPS AU. RIGHTS RESERVED ATLANTIC BEACH BREWING COMPANY ''"'~IUil.~KITIJ.II:It:S A~fJC.Oa'.,F\Jl~!gA. CUSTOMER SIGNA11JRE: DATE DESC DATE ATLANTIC BEACH BREWERY LAYOUT 06/17/16 1---Re creation Programs Special Events City Commission Report June 2 016 Eve nts, Rental s, & Fa ci lities Featured Events In June Songwriters' Conce rt, Art Wal k Recepti on, Wild Wonders, Acou stic Night w / Food Truck One Ti m e Facility Renta ls A del e Grage Ba ke r Cente r Jo rda n Ce nter Sp ecial Events/Permits Wed dings o n beach or par ks Pavili on s & Pa rks --Ca mping Dutton Beac h han di cap chair --Oth er -Vet Pa rk, 5 k, Nature day, etc --Party -!!!ock Pa rty, Party In the pa rk After School Programs Do nner After Sc hool Pro gram Jordan After Sc hool Progra m City Sponso r ed Ev ents Sen iors@ t h e Bake r Center So ngwriters' Concert Zumba @ Jord an Park A c oust i c Nig ht w/ Food T r u ck Cooki ng Cl ass @ Jo ~a n Park Spri!:'.g Flag Foo t b a ll Wi ld W o nd er s Su mme r Ca mp Art Show/Recepti o n City Contract Programs AB ET Per formances ABET Kid s Summ er Ca m p Te n nis-Beaches Te nnis Upcoming Ev ents & Programs In July Songwrit e rs' Con cert 7/10 Wellbeing Wedn es day 7/13 Debut Paddl e/Kayak Tid eviews 5 pm 7/16 & 30 Art Walk/Recept ion 7/21@ 5 p m -Acoustic N ig h t w / Fo od Truck 7/24 @ 6 pm -Free Yoga Thursdays-Bu ll Park 7 pm 1-Yoga Sund ays @ AGCC 3:30 p m • Pl ease visit us on line @ coa b.us/r ec rea tlon for ca lendar of eve nts ••sign up for no ti ces on ''Notify Me" for !prog r ams & events I ·+- I II of regi st rations/ II of app lication s occurrenc es a 10 12 3 4 3 3 7 7 17 1 5 3 4 1 6 3 3 1 0 30 8 65 8 11 1 5 1 1 57 16 2 36 1 2 10 ~ -.~ -- - ·~ ·- r ~ - -~- l 1- AGEND A ITEM #4A J ULY 25,201 6 ·I II of $t aff/ vo l , II of participa nts/ commi ttee attendees atten ded 240 4 .5 520 6 tutors/1 staff 64 1 62 0 35 1 200 0 5 1 9 12 2 130 0 36 2 45 1 110 0 150 36/8 jrs 0 1- 1- 1- ~ -- +- AGENDA ITEM #4A City of Atlantic Beach JULY 25,2016 FINANCIAL REPORT June 2016 Cash Balances Prior Current Dollar Percent Fund(s) 05/31/16 06/30/16 Change Change General $ 7,880,820 $ 7,526,251 $ (354,568) -4.50% Tree Replacement 26,470 26,470 0.00% Convention Development Tax 99,758 119,923 20,165 20.21% Local Option Gas Tax 351,534 371,965 20,431 5.81% Better Jax 1/2 Cent Sales Tax 647,324 670,696 23,372 3.61% Police Training, Forfeiture, Grants, etc. 140,036 136,097 (3,939) -2.81% Capital Projects 3,711,999 3,740,460 28,461 0.77% Utility 6,374,379 6,777,992 403,613 6.33% Sanitation 464,355 588,302 123,947 26.69% Building Code Enforcement 464,266 472,489 8,223 1.77% Storm Water 1,794,452 1,819,856 25,404 1.42% Pension -Police 156,865 160,203 3,338 0.00% Pension -General 88,759 102,368 13,610 15.33% Total $ 22,201,017 $ 22,513,074 $ 312,058 1.41% Total Restricted Cash 7,248,540 Total Unrestricted Cash $15,264,533 Cash and Investments Prior Current Dollar Percent Account 05/31/16 06/30/16 Change Change Bank of America -Depository $ 6,268,325 $ 6,520,084 $ 251,759 4.02% Delaware Limited-Term Diversified Inc A 2,526,878 2,543,334 16,456 0.65% Global X Gold Explorers ETF 4,210,115 4,227,101 16,985 0.40% lnvesco Floating Rate A 743,422 743,204 (218) -0.03% Voya Short Term Bond Fund Class A 4,186,932 4,213,851 26,920 0.64% MSSB Money Market/Cash 4,239,314 4,239,456 142 0.00% SBA-Florida Prime 22,880 22,893 13 0.06% Cash on Hand 3,150 3,150 0.00% Subtotal $ 22,201,017 $ 22,513,074 $ 312,056 1.41% Police Pension Investments $ 9,007,677 $ 9,021,261 $ 13,583 0.15% General Pension Investments 15,800,290 15,819,253 18,963 0.12% Subtotal $ 24,807,967 $ 24,840,513 $ 32,546 0.13% Total $ 47,008,983 $ 47,353,587 $ 344,603 0.73% AGENDA ITEM #4A JULy 25, 2016 City of Atlantic Beach FINANCIAL REPORT June 2016 Revenues Annual YTD YTD Dollar Fund I (Footnote) Estimate Estimate Actual Variance General $ 11,762,799 $ 8,821,782 $ 9,841,903 $ 1,020,121 Convention Development Tax 96,307 72,216 88,238 16,022 Local Option Gas Tax 461,611 346,203 345,874 (329) Better Jax 1/2 Ct Sales Tax 790,128 592,587 602,131 9,544 Police Training, Forfeiture & Grants 89,150 73,572 71,636 (1 ,936) Grants -CDBG 650,000 487,494 79,144 (408,350) Capital Projects 855,000 871,352 1,177,156 305,804 Utility 8,335,711 6,251,661 6,498,210 246,549 Sanitation 1,840,330 1,380,231 1,454,083 73,852 Building Code Enforcement 439,134 329,319 382,134 52,815 Storm Water 875,708 656,775 700,448 43,673 Pension -Police 1,530,544 1,147,896 1 '144,636 (3,260) Pension -General 2,336,217 1 ,752,156 1,929,974 177,818 Total $ 30,062,639 $ 22,783,244 $ 24,315,567 $ 1,532,323 Analysis of Major Variances In general, the major variances are created when the actual funds received-to-date are different from the percentage of the budget elapsed-to-date. Highlighted variance explanations follow: General Fund revenues show a net positive variance of $1,020,121. Most of this variance is due to the timing of receipt of ad valorem taxes, the majority of which are received in December. Grant Funds reflected a negative variance of $408,350, Grant revenue is reimbursement based, reimbursements #2 and #3 were submitted in July. Capital Project Fund reflected a positive variance of $305,804. This variance is a result of a mid year budget modification and subsequent transfer of funding to the Public Safety Building Project. Utility Fund reflected a positive variance of $246,549. Majority of this variance is system development charges equaling $310,286 year to date, compared to an adjusted budget equaling $88,371. Percent Variance 11.56% 22.19% -0.10% 1.61% -2.63% -83.77% 35.10% 3.94% 5.35% 16.04% 6.65% -0.28% 10.15% 6.73% City of Atlantic Beach FINANCIAL REPORT June 2016 Expenses Annual YTD Department Estimate Estimate Governing Body $ 40,384 $ 30,258 $ City Administration 2,418,498 1,926,822 General Government 5,115,740 4,885,615 Planning and Building 1,337,724 1,070,959 Public Safety 5,813,259 4,393,671 Recreation and Beautification 1,286,900 1,125,815 Public Works 5,368,085 4,154,679 Public Utilities 10,070,138 7,701,422 Pension -Police 621,607 466,155 Pension -General 986,941 740,178 Total $ 33,059,276 $ 26,495,574 $ Annual YTD Resource Allocation Estimate Estimate Personnel Services $ 10,198,510 $ 7,602,482 $ Operating Expenses 11,089,341 8,642,105 Capital Outlay 8,159,330 6,966,705 Debt Service 1,964,401 1,473,264 Grants and Aids 36,820 27,603 Transfers 1,610,874 1 '783,415 Total $ 33,059,276 $ 26,495,574 $ Analysis of Major Variances YTD Actual 31,500 $ 1,840,240 1,520,475 708,229 4,055,504 1,049,622 2,860,018 5,740,141 456,220 1,021,202 19,283,151 $ YTD Actual 7,025,766 $ 7,229,457 1,244,477 1,964,401 35,590 1,783,460 19,283,151 $ AGENDA ITEM #4A JULy 25, 2016 Dollar Percent Variance Variance (1 ,242) -4.10% 86,582 4.49% 3,365,140 68.88% 362,730 33.87% 338,167 7.70% 76,193 6.77% 1,294,661 31.16% 1,961,281 25.47% 9,935 2.13% (281,024) -37.97% 7,212,423 27.22% Dollar Percent Variance Variance 576,716 7.59% 1,412,648 16.35% 5,722,228 82.14% (491,137) -33.34% (7,987) -28.94% (45} 0.00% 7,212,423 27.22% In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual expenditures. Highlighted variance explanations follow: General Government had a positive variance of $3,365,140. Most of the variance is the result of the Capital Project Fund-Public Safety Building, Francis Ave Drainage and Marsh Preserve Path projects-see Project Activity Schedule. Planning and Building had a positive variance of $362,730. Most of the variance is the result of the Francis Ave Drainage Improvement Project (CDBG Grant)-see Project Activity Schedule. Public Safety had a positive variance of $338,167. Majority of the variance consists of positive variances in Salaries, City of Jacksonville Fire Contract that is billed quarterly and Lifeguard Salaries that expense in the summer. Public Works had a positive variance of $1,294,661. Most of the variance is the result of project activity budgeted that has not been started/completed -see Project Activity Schedule. Public Utilities had a positive $1,961,281 variance for the period. Most of the variance is the result of project activity budgeted that has not been started/completed -see Project Activity Schedule Pension-General shows a negative $281,024 variance for the period. In October, a large payout of $207,381.11 was made to a former employee's beneficiary. Operating Expenses had a positive variance of $1,412,648. Various contractual services contribute to this balance. The largest contracts are the Fire Contract (COJ), Sanitation Contract, and Road Paving. Capital Outlay had a positive variance of $5,722,228. Most of the capital and project expenditures occur in the middle to latter part of the fiscal year-see Project Activity Schedule. Debt Service reflects a negative variance of $491,137; this was the result of the largest Public Utility debt service payment being made in October. AGENDA ITEM# 4A City of Atlantic Beach JULY 25,2016 FINANCIAL REPORT June 2016 Project Activity-Current Year Activity Only Project YTD YTD Project Name Number Budget Actual Encumbrances Balance Status General Government RUSSELL PK RENOVATION PM1501 $ 233,180 $ 61,844 $ 5,980 $ 165,356 I DONNER PK PLAYGRND LIGHTS PM1503 6,500 6,146 354 E BULL PK PLA YGRND EQUIPMT PM1504 35,000 5,300 10,739 18,961 I DUTTON ISLE RD IMPROVMENT PM1505 25,000 7,386 17,234 380 E NEW POLICE BLDG-DES/CONST PS1501 3,601,967 97,346 3,504,621 SALTAIRISTURDIVAN SIDEWLK PW1406 32,090 2,080 2 30,008 I SEMINOLE STREET SCAPE 1 PW1407 258,092 7,684 11,383 239,025 D MARSH PROJECT PED PATH PW1408 56,504 12,075 36,537 7,893 I BIKE RACKS & STREET LIGHT PW1501 6,789 6,789 I CH PARK LOT LIGHTS-LAST PW1504 9,554 9,554 (0) I TOWNCENTER IMPR DECK & BR PW1601 40,000 40,000 E VET PARK PLAYSET PW1602 40,000 40,000 E MARSH PRESERVE PATH PHZ-1 PW1603 540,000 820 458,840 80,340 Subtotal $4,884,676 $ 217,024 $ 4,045,336 $ 622,316 Planing, Zoning & Building FRANCIS AVE DRAINAGE IMPR PW1502 650,000 207,772 430,325 11,903 Subtotal $ 650,000 $ 207 772 $ 430,325 $ 11,903 Public Works: SEMINOLE STREET SCAPE 1 PW1407 $ 13,487 $ 12,807 $ 680 $ 0 D SALT AIR DRAINAGE UPGRADE PW1411 61,707 4,000 (2) 57,709 I SE SEMINOLE RD DRAIN IMPR PW1412 650,000 650,000 D Subtotal $ 725,194 $ 16 807 $ 678 $ 707,709 Public Utilities: INLINE VALVE INSTALLATION PU1404 $ 16,355 $ 16,253 $ $ 102 D EFFLUENT OUTFALL REPLCMT PU1408 2,625 3,653 (1,028) I WELL LOGGING-6 WELLS PU1501 130,000 130,000 s UPDATE MODELS PU1502 23,442 16,831 6,611 I EFF OUTFALL @ SHERMAN PT PU1504 559,404 64 532,764 26,577 I WETWLL LINE-MIM COVE LS PU1505 13,954 13,954 (0} I WETWELL LINE-FAIRWAY V LS PU1506 14,141 14,141 0 I NORTH FENCE REPLACE WTP2 PU1601 10,000 9,295 705 E SOFT STARTS -WTP1, 2 &3 PU1602 48,000 552 (1) 47,449 A CHLORINE AUTO CONTROL VAL PU1603 31,000 2,476 21,322 7,202 A CONTROL BUBBLER SYSTEM PU1604 15,000 172 14,828 A REPLACE SEASPRAY H20 SERV PU1605 100,000 97,339 2,661 A ATLANTIC WATER MAIN REPLA PU1606 100,000 100,000 E SEWER SYSTEM REHAB SEAOAT PU1607 200,000 200,000 E CONTROL PANEL LIFT STA WW PU1608 19,000 218 13,853 4,929 A SOFTSTARTS LIFT ST. ABC&D PU1609 55,000 6,310 13,821 34,869 A 2 POINT REP. EFF GRAV ICW PU1610 30,000 30,000 E PHORPHOROUS TREATMENT FAC PU1611 225,000 17,658 7,174 200,167 I REPLACE DISKS KRUGER DISF PU1612 6,000 5,999 1 A INFLUENT SCREENS (2) PU1613 27,373 230 27,142 1 A REPLACE EFF PUMP #2 PU1614 42,627 575 0 42,052 A REPLACE RAS PUMP & MOTOR PU1615 50,000 575 49,425 A REPLAC INFLUENT PUMP WWTP PU1616 22,000 253 21,747 A SEMINOLE STREET SCAPE 1 PW1407 705,395 5,123 11,247 689,025 D Subtotal $ 2,446,316 $ 183,576 $ 660,999 $ 1,601,741 Total $ 8,706,186 $ 625,178 $ 5,137,338 $ 2,943,670 Status Key A -Bid/RFP Advertised I -Project In-progress B -Bid Awarded N -Complete/Non-Capital C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated D -Design Completed S -Staff Researching DE -Deferred X -Project Cancelled E -Design Phase 1-Seminole Road Street Scape Project totals $976,974 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM 1140 JULY 25, 201,6 AGENDA ITEM: Purchase Three (3) Gorman-Rupp Pumps fo r U1e Wa stewater Trea tm ent Plant from Hudson Pump & Equ ipment Associates, Inc. as they are th e sole source distributor of Gonnan -Rupp pumps. SUBMITTED BY: Donald D. Ja cobovi t z, P.E. Publi c Works Director DATE: Jul y 13,20 16 BACKGROUND: ln preparation ofthe Fiscal Year 2016 budget, the Ci ty 's Public Ut ilities Department includ ed the cost of heavy machinery needed to properly operate the Wastcwastcr Treatment Pl ant, and uphold the expectations of th e Florida DEP and the St. Jonns Rjver Water Management Di strict. The City did not so licit competitive bids or quotes for these items, as Gonnan-Rupp products became the City standa rd over thirty (30) years ago , and ha s been used exclusively ever since. Thi s decision was part of the major pwnping station rehabilitation project that the City und ertook at that time. A single pump manufacturer for the rehab project was stro ngl y encouraged , and Gonnan-Rupp was selected. Parts for new a nd old er models are readily available, and they have kept the same pump design used by the City tor decades. Staff is familiar with this brand and can easi ly petform routine maintenance. John Co ll ins of J. Co ll in s Engineeri ng Associates has worked on several projects for the City, including the upgrade of the Wastewater Treatment Plant in 2010. He recommends that the City co ntinue to use Gorman-Rupp pumps for its wastewater applications. It is not recomm ended to interchange brands in any mechanical equipment appllcation, and to c han ge the e ntire system would be costly. He provided the attached statement. BUDGET: We included in the FY20J 6 Operating Budget the purchase of two (2) 6-inch and o ne (l) 10" Oorman-R upp pumps/motors, to rep lace the existing machinery. The co mbined total for all three pumps is $61 ,933. ATTACHMENTS: Stalement from J. Collins Engi nccd ng Associates, LLC . RECOMMENDATION: To approve the purchase of Three (3) Gorman-Rupp Pumps in the amount of $6 1,933 from Hud so n Pump & Equipment Associates, Inc. as they a re the City's so le source distributor ofGorman-Rupp pumps. REVIEWED BY CITY MANAGER: 41.1/a...,;:?tu f AGENDA ITEM #4B JULY 25,20 16 Statement from J. Collins Engineering Associates, LLC. J o hn Collins, PE C it y has been using Go1man-Rupp (GR) Pumps for over 30 years as a standard self-priming wastewater pump . The process was developed many years ago w he n the c ity had no uni form standard practice o n s e lection of wastewater pumps. The previous use of non -stand ard pumps p resented m a ny maintenance is:sues as well as problems of obtaining many different s pare p a tts . The d ecis:i on to h ave s tandard pumps for the City's wastewater lift s tati o ns as well as in m an y a pplications in the w astewater p la nt benefits the city a nd the publi c . The select ed pumps are reliability, o perator friendly and most pa rt s are avai lab le in Florida. S ince the goal of public uti lit ies i s to p wv ide re li a bl e c ustomer ser vice-the standa rdi zation of the purchasing of wastewater equipme nt is a commo n practice with muni ci pa l utility depa rtme nts s ince it increases o pera tor knowledge in the maint enance and ser v ice of the pumps which in retum faci li tates repairs a nd obtaining parts. By mi ni miz ing the t ime to retum wastewater pumps back into service, the C ity redu ces the r is k of an environme n tal spill a nd FDEP permit vio lations. Staff s uppo rts the co ntinuation of th e usc of standardi zed GR purnps and other was tewate r equipment in the ci ty . J . Collins Engineering Associates, LLC (JCEA) 1 I 5 16-3 San Jose Bl vd. Jackson vi ll e, FL 32223 9 04-262-41 2 1 904 -7 16-6282 Cell CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Ocean Gate Acceptance of Lnfrastructure for Ownership and Maintenance SUBMITTED BY: Donald D. Jacobovit7., P.E . Public Works Director DATE; July 13, 20 16 AGENDA rTEM fJ 4C .JlJLY 25, l0l6 BACKGROUND: Beaches Habitat for Humanity has completed construction of the Water> Sewer, Streets, and Stonnwater infrastructure for the Ocean Gat e development {AKA 201 Mayport Road). Their Contractors have completed construction in accordance with approved plans and have s ubm itted all necessary documentation. Staff from the City of Atlantic Beach has completed a final inspection of the facilities and is prepared to acce pt the facilities. BUDGET: There is no immediate impact to the City's operating budget. The schedule of values included in the Acceptance Package will be added to the City's assets in the amount of$674 243.54. RECOMM.ENDATlONS : Accept the water, sewer, streets, and stonnwater infrastructure in the Ocean Ga te development. ATTACHMENTS: l. Schedule ofVaJues for Ocean Gate 2. Bm ofSalc REVJEWED BY C JTY MANAGER: '-P?. 64-n ~~~~=>q---------- Mobilization Construction Entrance Survey Demolition Clearing Stripings Stripings Earthwork Traffic Control Sub Grade Type A Curb Concrete Work Base Material Asphalt Striping Sodding Sewer System Storm Drainage Water System Wells Fargo Maintenance Bond-OceanGate Not Included Roads 14,576.22 14,576.22 2,777.57 2,777.57 18,000.00 18,000.00 25,426.08 25,426.08 12,199.51 12,199.51 3,856.70 3,856.70 529,912.54 529,912.54 5,400.00 5,400.00 29,196.15 29,196.15 41,441.47 41,441.47 149,301.00 149,301.00 25,057.02 25,057.02 32,950.27 32,950.27 6,517.92 6,517.92 3,883.82 3,883.82 127,395.15 190,972.37 77,930.11 1,296,793.90 622,550.36 277,945.91 Water & Sewer 127,395.15 190,972.37 77,930.11 396,297.63 AGENDA ITEM# 4C JULY 25,2016 Bill[ of Sale AGENDA ITEM # 4C .JULY 25,2016 Beaches Habitat for Humanity, Inc, (the Sell er), in consideration of the sum of One Do ll ar and other valuable consideration receiv e:d ftom th e City of At lantic Beach, Florida, (the Buyer), hereby , on the 9 day of '<f~c':'-1 , C}. 0 r {c;. A.D., sells Lo the Buyer the personal prope1ty described as: All water mains, water services between mains and water meters, meters , meter boxes, fire hydrants and all sewer mains , manholes, and sewer services between mains located within the right-of-ways of OceanGate as recorded in Pla t Book 68 Page 36 of the public records of Duval County , Florida. AND, except for a Mortgage to Branch Banking & Tt1JSt Company of ReaJ Estate and Security Agreeme nt dated September 131, 2013 filed and recorded September 18, 20 13, in Official Records Book 16531, Page 225 1 of the public records of Duval County, Florida, warrants th at the property is free of all encumbrances, that good title to and right to sell that property is vested in the Seller, and that 1the Seller will defend the title against the lawful claims of all persons. STATE OF FLORIDA} COUNTY OF DUVAL} Beache~ Habitat for H~ity, Inf~ BY '(~ r. ~ 1 \1-A..o/a") ~-}-r Donna' K . Rex , President and CEO ( C:u The foregoing instrument was acknowledged before me this 9 th day of February , 2016 by Dorma Rex , who is personally known to me and she did not take an oath. y/.____ ~.r::~ Notary Public, State ofFiorida CiTY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGE NDA ITEM# 7A .JULY 15,2016 AGENDA ITE M: ORDINANCE NO. 20-16-139 SUBMITTED BY: DATE: BA C KGROUND: AN ORDINANCE .d~MENDJNG THE OPERATING BUDGET FOR THE CJTY OF ATLANTIC BEA CH, FLORIDA FOR FISC AL YEAR nEGINNING O C TOBER 1, 2015 AN .D E NDING SEPTE MBER 30 , 2016 FOR APPROPRIAT ING FUNDS ASSOCfATE D WITH THE FLORIDA DE PARTMENT OF LAW ENF ORC EMENT GRANT, A ND PROVIDING AN Elft'FECTIVE DATE. Ru ssell Caffey Dir ecto r o fFina oce Ju ne 23, 2 01 6 The C ity of A tl antic Beach receives fundin g from the Flo rid a Departme nt o f Law E nfo rcem e nt o n an a ru1u al bas is. On occasi on th e res ul t o f t ho se gran ls will be f orfeit ed fun ds o r pro pe rty. The c ity curre ntl y has $4,8 55 i.n fo rfeited funds th at neeJ s to b e appropri a ted a nd spcnl in a consistent fas hi on as the origi na l g ran t fund s. In a n eff011 to exp end th o e fu nds $4 ,855.00 w ill be sp e nt on a D rug Terminato r II Ov. T he drug termin ator is d esigned for sa te and effi c ient disposa l o f confiscated drugs. The c rim e s uppress ion unil is respon s ible for the law ful d eslruc l io n of n a rco ti cs w h en a court order is issu ed to d estroy t he m . T his is s p ecifica ll y d esig ne d fo r the s a fe, e ffi c ie nt, l ega l and ceo -fri e ndl y destruc ti o n of s uch ite m s. BUDGET: Ad opting O rdinance No. 20-16-139 c reates the bud get necessary to expend the fund s fo r the grant. There a re no ma tc hin g funds re qui red by the grant. RECOMM E NDATION : Approve Ordinan ce 2 0-16-139 ATTACHMENTS: 1. Ord i nance 20-1 6-139 2. PDL E Budl get Request REVIEWED BY CITY MANAGER: ORDINANCE NO. 20-16-139 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING FUNDS ASSOCIATED WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT GRANT, AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 7 A JULY 25, 2016 WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time, and WHEREAS, the City is amending the operating budget to add net revenue totaling $4,855 and net expenses totaling $4,855 for the FDOT Grant Fund. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The Fiscal Year 2015/2016 Budget to be amended as follows: Revenues: FDOT -Program Income Total Revenues Expenses: ~ FDOT CSU GRANT FUND~ FDOT-Operating Supplies Total Expenses Fund Balance 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Commission on first reading this 11th day of July 2016. $ 4,855 $ 4.855 $ 4,855 $ 4.855 <$0> Passed by the City Commission on second and final reading this __ day of 2016. Approved as to form and correctness: Brenna M. Durden City Attorney Mitchell Reeves Mayor I Presiding Officer ATTEST: DONNA L. BARTLE, CMC City Clerk Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide PGI funds from this 2014 grant have not been spent previously. $4855 will be spent for the purchase of a Drug Terminator for the Crime Suppression Unit to destroy narcotics per court destruction order. By electronically submitting this adjustment, I hereby certify that I have reviewed the changes and find them necessary for program activities. I am the signing authority or have been delegated as such by the appropriate official. Information regarding the signing authority is Electronically Signed By: Date 06/23/2016 Tiffany E Layson Authorized Official or Designated Representative 20 14-JAGC-2252 AGENDA ITEM #7A JULy 25, 2016 Application Ref Contract# 20 14-JAGC-DUV A-1-E5-032 Page 1 of 2 Rule Reference 11 D-9.006 OCJG-003 (rev. June 2012) Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 PGI BUDGET REQUEST AGENDA ITEM# 7 A JULY 25, 2016 Contract# 2014-JAGC-DUVA-1-E5-032 I Request# 1 Date: 06/23/2016 Subgrantee:City of Atlantic Beach County: Duval Address: Mr. Russell J Caffey Director of Finance 800 Seminole Road Atlantic Beach, FL 32233-5461 Telephone: 904-24 7-5807 Budget Category Approved Budget New Budget Budget Difference Salaries & Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $0.00 $0.00 $0.00 Operating Capital Outlay $0.00 $4,855.00 $4,855.00 Indirect Costs $0.00 $0.00 $0.00 Subtota $0.00 $4,855.00 $4,855.00 I hereby certify that the above PGI budget was developed in accordance with the project agreement and is based on the most current and available accounting information. Electronically Signed By: Date 06/23/2016 Tiffany_ E Lay_son Chief Financial Officer or Designated Representative PGI Budget Narrative: $4855.00 will be spent on a Drug Terminator 11 Ov. The drug terminator is designed for safe and efficient disposal of confiscated drugs. The crime suppression unit is responsible for the lawful destruction of narcotics when a court order is issued to destroy them. This is specifically designed for the safe, efficient, legal and eco-friendly destruction of such items. Application Ref Contract# 2014-JAGC-2252 2014-JAGC-D UVA-1-E5-032 Rule Reference 110-9.006 OCJG-003 (rev. June 2012) Page 2 of 2 AGENDA ITEM: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAli'F REPORT 16~SF PA~ 125 AMENDED ITEM BA JULY 25,2016 Request for plat app roval as requir ed by C ha pter 24, Article 4 o f the Code of Ordin a nces at RE# 172147-0000 and 172 150-0000 (p revious ly knowo as I 15 and 125 Donn er Road). SUBMITTED BY: Derek W. Reeves, Pla1.111eJ' _/,;(., DATE: Jul y 19,2016 STRA TEGJC l>LAN LINK: None BACKGROUND: The ap pli ca nt is Chris Lambertso n, t he owner of 125 Don ner COL LLC a nd Do nner CDL LLC, who owns th e properties previously known as 11 5 a nd 125 Donner Road. The app li cant is requestin g to have th e two proper t ies p latt ed into seve n townho me lots co ns isten t with the seyen unit multi-family project unde r co nstruction. Th e property itself is a s li ght "L:' sh ape with a ppro xi mate ly 0.658 acres of total la nd. See th e plat document in th e appli ca tion packet for m o re detail o n lot layo ut. The western p o rtion of the property is a lready d eve lop ed with two 2-u nit style townhomes With two facing Do nn e r Ro ad a nd t h e other t wo f aci n g Ardella Road. An othe r 3-u nit town h om e bu ilding is under co nstru ction o n the east s ide of th e prop e rty. The property is within the Re s idential Multi -Fa mily (RG -M) zoni ng di s tri ct, which d oes a ll ow multi - fa mily develop m ent on a s ingle p arcel as seen in th e curr ent co ndi t ion . The property is within the Residentia l High (RJ:-l) future la n d use designation, which a ll ows up to 20 res ide n t ia l dwellin g uni ts per acr e as establi sh ed by Table A-1 of t h e Compr e hens ive Plan. In thi s case the p roperty is a llo wed up to 13 units, but th e applicant is only building 7 units as indicated in th e plat. As a r esult, every indivi d ual lot excee ds th e minimum requirement of 2,175 s quare feet found in Section 2 4 -88(a) by mo r e tha n SO perce nt. Th e ex istin g and under co nstru ction units we re built to townh o use s tandards meanin g that t h ey are able to b e subdiv ided a nd sold individuall y as r e qui red by the d e finition of "townh ouse" in Section 24-17. The p la t was heard by t he Co mmunity Deve lopment Board on Ju ly 19th, 2016 where the board voted un a ni mously to r ecomme n d a pprova l wi th the co ndi t ion that th e drainage a nd associated deed r estriction be fina li zed to the sa ti s faction o f staff prior to fina l app r oval by City Co mmission. BUl)GET: No ne. R ECOMMENDATJON: To ge t Com miss io n co nse nsus to move it em 1 6~SFPA~J 25 f-o rwa rd to a Pub li c He arin g on A ugus t 8, 2.0 16. ATTACHMENTS : c on s taff report; 1 6-SFPA~I 25 apJ~l icat io n ; Zo ning, FLUM Maps . REVIEWED BY CITY MANAGER: _-z. __ £..;_~' -~-c~_;::........-.:;~.....:.::;~..;._--=----------- AGENDA ITEM CASE NO LOCATION APPLICANT DATE STAFF STAFF COMMENTS CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT 4.A 16-SFPA-125 AMENDED ITEM SA JULY 2 5, 2016 Req uest fo r plat approval as required by Chap ter 21i Article 4 of th e Code of Ordina nces at RE# 172147-0000 and 172150-0000 (previously known as 115 and 125 Donner Road). 125 DONNER ROAD CHRIS LAMBERTSON, 125 DONNER CDL l.LC AND DONNER CDL LLC July 8, 2016 DEREK W. REEVES, PLANNER The applicant is Chri s La mbe r tso n, the owner of 125 Donner CO L LLC and Don ner CDL LLC, who owns the pro perti es previous ly known as 11 5 a n d 125 Do n ne r Road . The appli cant is requesting to h ave the two properties p latted in to seven townhome lots co ns istent with the seven unit multi-family project under constru ction. The property itself is a s li gh t "L" s h ape with appr oximately 0.658 acres of total la nd. There a r e 120 .52 feet of s treet fro n tage on Don n e r Ro ad a nd 50 feet of street frontage on Arde ll a Road. The full depth of th e p r o p e rty is 316 feet on the west s ide. The northe rn 3 0 feet is part of an ex isting easement for Ardella Ro ad. Th e eas t s ide of the prope rty is 186.32 feet deep a t the sou th end before joggi n g west 7 0 feet a nd co ntinuing the remain in g 140 fe e t north. See the plat document in the ap pli cation pad:et fo r more detai l. The wes tern portion of the pro p e rty is a lready deve l oped w ith two 2 -u nit style town h o m es with two facing Donne r Road a n d t h e othe r two facing Ardell a Road. Another 3 -unit t own h ome bui lding is u nder co n stru ction o n the east s ide o f the property. T h e p r operty is wi th i n t h e Re s i de ntia l Multi -Family (RG -M) zo n in g distric t, which does a ll ow m u lti -fa mily developm e nt on a s ingl e parcel as seen in the curr ent conditi on. The prope r ty is within the Residenti a l Hi gh (RH) future la nd use des ign atio n, wh ich a ll ow s up to 20 resid e ntia l dwe llin g uni ts per acre as establis hed by Tahle A-1 o f the Co mpreh e n sive Pl a n. In this case the property is a llowed up to 13 units, but the ap pli cant is only build ing 7 units as in d icated in the p lat. As a result, every individua l lot exceeds t h e minimum requirement of 2,175 square feet fou nd in Sectio n 24-88 (a ) by more tha n 50 p e r cen t. Th e exis tin g a nd unde r co ns truc ti on units we r e bu i lt t o townh o u se sta nda rds mealling t hat t h ey arc able to be subdivided a nd s ol d individua ll y as req uired by the cJefi ni t ion of"townh o use" in Section 24-17. The plat documents wer e s till under r ev iew by City staff a t t h e t im e thi s r eport was writte n so additio n al informa t ion m ay be made available prior to or d uring the m e eting. SUGGESTED ACTION TO RECOMMEND APPROVAL AMENDED ITEM SA JULY 25, 2016 The Community Development Board may consider a motion to recommend approval to the City Commission of the requested plat(File No.16-SFPA-125) as required by Chapter 24, Article 4 of the Code of Ordinances within the Residential Multi-Family (RG-M) Zoning District at RE# 172147-0000 and 172150-0000 provided: 1. Approval of this plat is consistent with the intent of the Comprehensive Plan. 2. Approval of this plat is in compliance with the requirements of Chapter 24, Article 4 of the Code of Ordinances. SUGGESTED ACTION TO RECOMMEND DENIAL The Community Development Board may consider a motion to recommend denial to the City Commission of the requested plat(File No.16-SFPA-125) as required by Chapter 24, Article 4 of the Code of Ordinances within the Residential Multi-Family (RG-M) Zoning District at RE# 172147-0000 and 172150-0000 provided: 1. Approval of this plat is not consistentwith the intent of the Comprehensive Plan. 2. Approval of this plat is not in compliance with the requirements of Chapter 24, Article 4 of the Code of Ordinances. Page 2 of 2 i 0 -S( APPLICATION FOR REVIEW OF SUBDIVISION CONCEPT PLAN City of Atlantic Bench · 800 Seminole Rood · Atlantic Beach, Florida 32233-5445 Phone: (904) 247-5800 · FAX (904) 247-5805 · http://www.coab.us AMENDED ITEM SA JULY 25, 2016 Date __ _..b "'"'' /.....;./....:;.;-__./._/'-'&;;....._ __ _ FileNo. ________ _ 1. Applicant1sNnmc IJ.S 'U>.v.vttt CllL LLL 1-Ih.v.u<e UJ L LLC 2. Appllcnnt's Add1·css Chr i'J IAM.lvu-r ¥'tJ .35'2 I I ~ :S~ AtfA&b k 0.&+4 . PL 3;l~33 3. P•·opc•·ty Location I a.s-D e1Nv-<f' 1 I I ( I II J \P..v,ve! 1 qb 4 1-c1 f:.. flJ ~ 4. Pl'ope•·ty Appmlser's Renl Estnte Number 17(}.. 141 -&ooO 1 I 1J I ~1>0 S. Cu•·•·ent Zoning Classlllcntion 6. Comprehensive Phm Future Land Usc dcsignntlon __ _ 7. SizeofParcel 5 o '(. ?l lo t 1ot: 1'6 0 Application fee of $150.00, as established by Section 24-69(7)c, must be included with this application. I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED WITH THIS APPLICATION IS CORRECT: Signature of owner(s) m· authorized person if owner's authm·ization foa·m is attached: Printed or typed name(s): ~ ]',oo.l Signature(s): _.....,~=--'-"'~""',....:;.........c~:::....-.:--__;::::..__ ___________________ _ ADDRESS AND CONTACf INFORMATION OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDING TIDS APPLICATION Mniling Address: ~?.55 )I r", ft. df-4vb c k"<J1, ft 32?'33 Phone: Jb'f 3L/'f , Z~o) FAX: tfo'f ~dt-J/-<fl'i ff E-mail: tb",:,,)d tir:tl,u-,ce..>-{1. ~ AR/JELLA PLA CE A PART Of" LOT 15, DONNER'S SUBD IVI SIO N AS RECORDED IN PLAT BOOK 8, PAGE 4 Of" THE CURRENT PUBLIC RECORDS Of DUVAL COUNTY . f LOR IDA AND BEING IN SECTION 17, TOWNSHIP 2 SOUTH, RANGE 29 EAS T, CITY Of ATLAN TIC BEACH , DUVA L COUNTY, FLOR IDA JACKSON ROAD -----------Tr =--------------------- •• ·~ N89"<46'30"E I I _________ j ,_ ~ ~~o E~~~Ao17 ·-------T l ____ J_ ---~-=~~~~::_J ___________________ j i . ~ i l j ---------, ' ' I ' I I z ~ :8 I ~ :~ I ~ I I ' I • ~, II : : LOT 6 , LOT 7 "' •>tq'"tc~ _ I I • *.cer,0,~ 1: ,s , ::! ~s ~ 9! i !:1.1' <{ • 0 <P'!1J. i:ffd. • 'I : I \.. & ........... ,~ I $ I . ~oc:r:· i .~ : ~ : ~--=-·--.: i~~ I g~ ! N89"46"30-E 70.00" ~ '~ I I, 10.lT I' li ! I i I ~/' ~~ \ .;o.+oio~-i I j ~ I ~ t I 8 I I I i i ~8 · ' I . . : : :1 : ~~---·~--------i ~ ! L --1 ~ :- :\ } ~~ ~~ i ! ~ : ~~ ~~ I I ~~ ~"' ! ~ I I I I I ' ' ' ___ _J I I 1 t (of ~I' i V): l OT S j LOT 4 j LO T 3 j LOT 2i LOT 1 ~ #.,. , ~ ! l l l : .r~ ~ ! I I I z 10 0 o I I L_ __ ;---~~~~~~~~~·~~~~·-l __ -----·~ _J -·--- DONN ER ROAD _,,..., .. __.. "" BY ~PlAT. J. l'HtRC IA.AY I t ADOtnOHJ.I. tt(Sl'tfenOHS: THAT ARt NOT R~tD OM fHIS PI.AT TMAT t.lo'Y 8[ rOUND 1W THC PUDIJe ftCOCfiOS 17 nt:S CQt.IJflY, .._ lH[ COOftCIHA Tt$ ~OWN HOltON ARC llrl N.A.O, IVU OA'IVM CITAIH('O IY tpS ltUH us:.-.c SP(CTitA 'ltte:tSION (P~ &0 I.JJ\,2 (QIJA,jOfT ANO 1'Ril.llll[ \tl$ SOflWN!f; PLA T BOOK PAGE SHEET ...l.. OF .L l£GENO 0 ()(HOT£$ PDbotAHtHT RU'POQ: WOHUICHT, S(T 4• X 4• )( 24• eo«:Rm ~won. S1AA'F'tD ... J412 <C 00 ~ w !:: ~ .... 0 N c..n wN c~ Z;:, w.., ~ <C ARLJELLA PLACE A PART OF LOT 15, DONNER'S SUBDIVISION AS RECORDED IN PLAT BOOK 8, PAGE 4 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA AND BEING IN SECTION 17, TOWNSHIP 2 SOUTH, RANGE 29 EAST, CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA CAPTION A PART OF LOT 15, DONNER'S SUBDIVlSION ACCORDING TO A PLAT THEREOF RECORDED IN PLAT BOOK 8, PAGE 4 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY, FlORIDA AND MORE PARTlCULARLY DESCRIBED AS FOLLOWS: FOR A POINT OF BEGINNING, COMMENCE AT THE INTERSECTION OF "NEST LINE OF SAID LOT 15, AND THE NORTH RIGHT OF WAY LINE OF DONNERS ROAD AS SHOYIN ON PLAT RECORDED IN PLAT BOOK 19, PAGE 16, OF SAID PUBLIC RECORDS; THENCE NORTH 00'38' 45" WEST, ALONG THE WEST LINE OF SAID LOT 15, A DISTANCE OF 316.00 FEET; THENCE NORTH 89'46'30" EAST, A DISTANCE OF 50.00 FEET; THENCE SOUTH 00'38'45" EAST, PARALLEL WITH THE WEST LINE OF SAID LOT 15, A DISTANCE OF 140.00 FEET TO THE SOUTH LINE OF THOSE LANDS DESCRIBED IN OFFICIAL RECORDS VOLUME 9601, PAGE 1777 OF SAID PUBUC RECORDS; THENCE NORTH 89'46'30" EAST, ALONG THE SOUTH LINE OF LAST SAID LANDS, A DISTANCE OF 70,00 FEET; THENCE SOUTH 00'38'45" EAST, PARALLEL WITH THE WEST LINE OF SAID LOT 15, A DISTANCE OF 186.32 FEET TO THE AFOREMENTIONED NORTH RIGHT OF WAY LINE OF CONNERS ROAD; THENCE NORTH 85'18'40" WEST, ALONG SAID NORTH RIGHT OF WAY LINE, A DISTANCE OF 120,52 FEET TO THE POINT OF BEGINNING. CONTAINING 28,739 SQUARE FEET, OR 0,66 ACRE, MORE OR LESS. CITY OF ATLANTIC BEACH APPROVAL THIS IS TO CERTIFY THAT THIS PLAT HAS BEEN EXAMINED, ACCEPTED AND APPROVED BY THE CITY COMMISION OF ATl.ANTIC BEACH, FLORIDA. MAYOR MITCHELL E. REEVES DATEo ------------- APPROVED FOR TliE RECORD CITY CLERK DONNA L. BARTLE DATE-------- THIS IS TO CERTIFY THAT THIS PLAT HAS BEEN EXAMINED, ACCEPTED AND APPROVED BY THE CITY OF ATI.ANTIC BEACH, DUVAL COUNTY, FLORIDA, PURSUANT TO CHAPTER 24, ARTICLE IV, ORDINANCE CODE. DONALD D. JACOBOV1TZ, P.E. DIRECTOR OF PUBLIC WORKS DATE: ADOPTION AND DEDICATION THIS IS TO CERTIFY THAT DONNER COL, LLC, A FLORIDA LIMITED LIABILITY COMPANY, AND 125 DONNER COL, LLC, A FLORIDA LIMITED LIABILITY COMPANY, ARE THE LAWFUL OWNERS OF THE LANDS DESCRIBED IN THE CAPTION HEREON KNOWN AS ARDELLA PLACE, HAVING CAUSED THE SAME TO BE SURVEYED AND SUBDIVIDED. THIS PLAT BEING MADE IN ACCORDANCE 'MTH SAID SURVEY IS HEREBY ADOPTED AS A TRUE AND CORRECT PLAT OF THOSE LANDS, NO PART OF THE LANDS ARE DEOICA TED TO THE CITY OF ATLANTIC BEACH OR THE COUNTY OF DUVAL IN WITNESS THEREOF, CHRIS LAMBERTSON, PRESIDENT OF DONNER COL, LLC, A FLORIDA LIMITED LIABILITY COMPANY, HAS CAUSED THESE PRESENTS TO BE SIGNED THIS DAY OF , A.D .. 2016. 'MTNESS: -------- PRINT NAME: _______ _ BY: CHRts~QN----- 'MTNESS: --------- PRINT NAME:--------- STAlE OF FLORIDA, COUNTY OF DUVAL PRESIDENT DONNER COL, LLC THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS -----------DAY OF -----------· A.D., 2016, BY CHRIS LAMBERTSON, WHO IS PERSONALLY KNOWN TO ME OR WHO HAS PRODUCED ---------AS IDENTIFICATION AND WHO DID (DID NOT) TAKE AN OATH. NOTARY PUBLIC, STATE OF FLORIDA AT LARGE PRINT NAME:----------- COMMISSION NO.: ------------·- MY COMMISION EXPIRES: ----------- IN 'MTNESS THEREOF, CHRIS LAMBERTSON, PRESIDENT OF 125 DONNER COL, LLC, A FLORIDA LIMITED LIABILITY COMPANY, HAS CAUSED THESE PRESENTS TO BE SIGNED THIS _______ ___DAY OF , A.D., 2016. WITNESS: --------- PRINT NAME:------- WITNESS: BY' cC~H~RI~S~L~A~MB~E~R~Ts=o~N-------­ PRESIDENT 125 DONNER COL, LLC PRINT NAME:--------- STAlE OF FLORIDA, COUNTY OF DUVAL THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS "BY..,-,C,-,HR""IS,-,-LA~M'"'Bc"E"'RT"'s""oN7,-::-WHgAI~ ~RSONALLY KNOWN TO ME OR WHO ~A~·· 2016 ' PRODUCED---------AS IDENTlFICATlON AND WHO DID (DID NOT) TAKE AN OATH. NOTARY PUBUC, STATE OF FLORIDA AT LARGE PRINT NAME:----------- COMMISSION NO.: ------------- MY COMMISION EXPIRES: ----------- I PLAT BOOK-PAGE_ SHEET ..L OF ...l... CLERKS CERTIFICA 1E THIS IS TO CERTIFY THAT THIS PLAT HAS BEEN EXAMINED AND APPROVED, AND THAT IT COMPLIES IN FORM 'MTH THE REQUIREMENTS OF CHAPTER 177, FLORIDA, STATUTES, AND SUBMITIED TO ME FOR RECORDING, AND IS RECORDED IN PLAT BOOK PAGES ""co~U~N=TY7.~F~LO~R"I'D~A-. _ OF THE CURRENT PUBLIC RECORDS OF DUVAL SIGNED THIS -----DAY OF -------• A.D., 2016. RON"'N""iETuSSEL_L_______ DEPuTYcl~---- CLERK OF THE CIRCUIT COURT PLAT CONFORMITY REVIEW THIS PLAT HAS BEEN REVIEYIED AND FOUND IN COMPLIANCE 'MTH PART 1, CHAPTER 177, FLORIDA STATUTES, THIS ---------DAY OF ---------A.D., 2016. KATHY L. WADE, P.S.M. PROFESSIONAL SURVEYOR and MAPPER FLA. LICENSE Na. LS 6164 SURVEYORS CERTIFICA 1E THIS IS TO CERTIFY THAT THE ABOVE PLAT IS A TRUE AND CORRECT REPRESENTATION OF THE LANDS SURVEYED, PLATIED AND DESCRIBED IN THE CAPTION, THAT THE SURVEY WAS PREPARED UNDER MY DIRECTION AND SUPERVISION, AND THAT THIS PLAT COMPLIES WITH ALL OF THE SURVEY REQUIREMENTS OF CHAPTER 177, PART I, PLATIING; THAT THE PERMANENT REFERENCE MONUMENTS HAVE BEEN PLACED ACCORDING TO THE LAWS OF THE STATE OF FLORIDA AND THE CITY OF JACKSONVILLE BEACH, FLORIDA. SIGNED AND SEALED THIS DAY OF--------A.D., 2016. DONN W. BOATWRIGHT, P,S.M PROFESSIONAL SURVEYOR and MAPPER STATE OF FLORIDA LICENSE Na, LS 3295 BOATWRIGHT LAND SURVEYORS, INC, 1500 ROBERTS DRIVE JACKSONVILLE BEACH, FLORIDA 32250 LICENSED BUSINESS Na. LB.3672 PREPAR£0 BY: DONN W. BOATWRIGHT, P.S.M. F'LA. REGISTRATION No. 3295 BOATWRIGHT LAND SURVEYORS, INC. 1500 ROBt:RTS DRIVE JACKSONVILL£ BrACH, FLORIDA (904} 241-8550 rd Zo11n1g Districts ~CBD -CG -CL U CPO SP •uw -PUD C]SPA -CON C]RS-L O RS-1 C]RS-2 C]RG Cen tral Business District Commercial, General Commercial, Limited Commercial, Professional Office Special Purpose Lis he Industrial & Warchousin9 Planned Unit Development Special Planned Area Conservation Residential, Single-Family, Large Lots Residential, Single-Family Residt!t!tial, Single-Family ResidMtial, GeneraL Two-Family 0 RG -M ResidMtial, General, Multi-Fam ily City oL4tlantic Beach Official Zoning Map Depjdiaz AmendmeD.ts tbrougb OrdiruaC'e Number 90-1().212 • 0 SOD 1.000 3.000 w@ • 2.000 ·--~=---~=====-.... ·F~ ' LAN D USE DES I GNAT IONS RESIDE NTIAL DEVELOPMENT AREAS Residential Low Density (Rl) Up to six (6) dwelling units per acre . • Residential Medium Density (RM) Seven (7) to fourteen (14) dweDing units per acre. Residential High Density (RH) Fifteen (15) to twenty (20) dweDing units per acre. NON-RESIDENTIAL DEVELOPMENT AREAS • Commercial (CM} ~Central Business District (CBD) • Ught Industrial (Ul) • Public/Semi-Public (P/SP) • Recteation/Open Space (RIO) ~-~;Conservation (CON) -·· Coastal Construction Control Line (CCCL) ArN~ dNigm~ •.; Con~tb1•m ~Tmat•; Exact boundari~ to,. tao~ by •1'1\'itonmtnfal 5ur>~Vy. n.. l'u!ln Land Uoe l.lop ond o1 mop: IMI!Jdod •illlin :M 2015 Compre/>en~ Pt.! Mop S<!rios .,. indudod and adoptOd •• fUr! of lf>is C<>mpiMon::iw Pion AmH>dlnent In 1M .,.llf of ony corrll:<:t l>HwHt> any map:; and 1M ~&~ of ~ P~ 1M .,xt of IIH>Pian<ha!!ccntrol. ----=====::JMil es 0 025 0.5 Atlantic Beach, Florida Ge ographical Information System e Communi ty Development Department Planning & Zoning Division. Gts Section BOO Semlaole Rood 1': 904.247 ..sn& Albtttlcll<!ach.FL 32233 F:9CH.247584S ~ ... l> .... ~ c m !< z 0 N m ,!11 0 N =t 0 m .... ~ ~ co l> AG ENDA ITEM: CITY OF ATLANTI C BEA CH CITY COMMISS ION MEETIN G STAFF REPORT 16-UBEX-129 AMENDED ITEM 88 JULY 25, 2016 Re qu est f or a usc-by-exce pti o n as pe rmi tted by Sect ion 24-l ll (c)(8), t o a ll ow a woo dwork in g shop at 33 W 6'11 Stree t. SUBMITT ED BY: Derek W. Reeves, Pl ann e r /J.. DATE: Jul y 19,20 16 STRATEGi C PLAN LINK: None BACKGROUND: The appl ica nt is Adam Row ley, CEO a nd Pres id e nt of A I A Woodwo rks, LLC, who is requ esting to o pe n a woo dworki ng shop in a n ex istin g buildi ng al33 West 6111 Street. T he bus iness foc uses on th e re pai r and resto rati o n of stand alone woo d furni t ure for indiv id ua l c li e nt s. A use-by-except io n is req uired by Sectio n 24 -J J l (c)(8) t o a ll ow a woo dwo rkin g shop. T he prope rty is located w ithin the Com me rc ia l Gene ral (CG) zon in g di stri c t wes t o r May port Roa d on 6'11 Street. T he s urro un di ng p ro pe rti es on all s id es are a lso CG. The nearest reside nti a l property is a s ing le fa mil y ho me in t he Res id e nti a l Gene ra l (R G) zo nin g di s tri ct J 50 fee t to the wes t. T he propctty co nsis ts o ne buil d in g with pave d park in g in fr o nt a nd fe nced in s id e a nd rea r ya rds. The bu ildin g itse lf is 150 0 squ are feet w ith two ro ll up doors in th e front a nd a sta nd ard doo r in between. T he in s id e of t he buil d in g is fin is hed w ith a ir condi tio nin g. The bu s in ess will ha ve a s in g le tra ile r used io move c li e nt s' fw·ni t11re to a nd fr om th e sho p that will be s tored be hind th e fe nce . 1y pi ca l operatio n w ill have c li ents ma kt: appo intm ents to vi sit th e sho p so th e numb er c lie nts in th e shop nt a ny g iven time w ill be m inimal , red uc in g the de mand fo r pa rkin g. T he b usiness is cur1·c nt ly o p e n be twee n l 0 AM a nd 6 PM Tuesd ay tht·o ugh Saturday. T h e work itself w ill be do ne indoo rs where a du st co ll ection system w J.Ilt ake ca re of saw d \.JSt. T he saw du st a nd other wood materi a l was te a re donated and s ta nd ard tras h will b(;) handled by Ci ty 's waste co ll ect io n se r vices. The Co mprehe nsive P lan addr esses com me rc ia l develo pm e nt wi thin th e May po1t Roa d corrid or in a co up le of areas. Po licy A.l .1 0.4 is conce rn ed abo u t redevelopment being cons tant w it h co de re quire me nts. Po li cy /\.1.1 0.5 co nce rn ed w ith elimin ati o n of li ght i1,du str ia l uses an d promoting neighb o rhoo d serv in g bu si nesses. The p la t w as hea t·d by the Com mu n ity De ve lo pme nt Boa rd on Jul y 19th, 20 1 6 w h e r e t he b oar d voted un animo us ly t o recommend approval to the City Co mmissio n . BUDGET: No ne. RE COMMENDATiON: To get Co mmi ss io n co nse ns us t o move ite m 16-UBEX-129 fo rward t o a Pu b li c Hear in g o n August &, 2 0 16. ATTAC HM ENT S: CDB staff re port; 16-UBEX-129 a pplicat io n; Zo ni ng, FLU M Maps. RE VmWED llY CITY MANAGE R: _'f/t-=-~t{;_:...=...~---l.c2.::::._~:._-=-·--------- AGENDA ITEM CASE NO LOCATION APPLICANT DATE STAFF STAFF COMMENTS CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT 4.B 16-UBEX-129 AMENDED ITEM BB JULY 25, 2016 Req ues t for a use-by-exce ption as permitted by Sect ion 24·111[c)(8), to nl/ow a woodworking shop at 33 West 6th Street. 3 3 WEST 6 Til STREET AlA WOODWORKS July 8, 2016 DEREK W. REEVES, PLANNER Th e applicant is Adam Rowl ey, CEO a nd President of AlA Woodworks, LLC, w h o is r eq u esti n g to op e n a woodworking s ho p in a n exis t ing building at 33 West 6 th Street. T h e bus in ess fo cu ses on the repa ir and res toration of stan dalo ne wood furniture fo r individua l clients. This includes repairing or repl acing p ieces as well as s mall scale cu s tom builds. A u se-by-exception is required by Sectio n 24-lll(c)(S) to a llow a woodworking shop. The p ropet·ty is located within th e Commercial General (CG) zoning di s tric t west of Mayport Road on 6 1" Street. The s urrounding pro p e rti es on a ll sides a re also CG. The n ea rest res ide nti a l property is a s ingle fa mily h o m e in th e Reside nt ia l Genera l (RG) zon ing di s t rict 150 feet to th e west. There is also another commercial busi n ess b e tween th is property a nd th e reside ntia l property. The proper ty co n s ists o n e building w it h pave d p a rking in front a nd fe nced in s ide a nd r ea r ya rds. The building itself is 1500 squ are feet wi t h two r o ll up doors in the front a nd a s tan da rd door in b e tween. Th e ins ide of the buildin g is fini s h e d with a ir co n d itio ning . Th e bus in ess will h ave a s ingle trail e r 1.1sed to move c li e nts' fu rniture to a nd from the s hop th a t will be s tored be hind the fe n ce . 'T'ypic a l o p e r a tion wi ll h ave cli ents m a k e app o intments to vi s it th e s h op so the number clients in t h e s h op at a ny give n tim e will be minim a l, r e ducing th e dem a nd fo r p a r ki n g. Curre n t operati o ns of th e bus in ess a r e a s ing le e mployee working between 1 0 AM a nd 6 PM Tues day through Saturday, thou gh the r e t hey wou ld like to add s t aff. T he work itself will be done indoors where a dust coll ectio n system will take car e of saw dust. The saw dus t a n d other wood m aterial was te a r e donated a nd standard trash w i ll b e ha ndl e d by City's waste co ll ection services . Planned s ignage will be m i nima l and cons is tent w ith code r e quirem ents. The Comp r e h ensiv e Pl an a ddresses co mme r cia l d eve lopm e nt within the May port Road corridor in a coupl e of areas. Poli cy A.1.10.4 s t a t es; "The City sha ll activ ely Stl pport the appropria te redevelopment and infi /1 deve lop ment of th e Mayport Road corridor. Retail and service uses that sustain neig hbo rh oods, and enco urage a more aesth etically pleasing and pedestrian frien dly e nvironment shall be encouraged. New development along Mayp ort Road shall be in co mplian ce with th e Co mm ercia l Corridor Development Stan dards as set forth within the Land Develo pme nt Regulations." AMENDED ITEM 88 JULY 25, 2016 While this property is not subject to the Commercial Corridor Development Standards, the existing built conditions are not consistent with other codes and specifically parking and landscaping. However, the property is fairly small and a full redevelopment may be unlikely. Policy A.1.10.5 also addresses commercial development within the Mayport Road corridor and states; 'lUong the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive sales and repair businesses and other more intensive commercial business activities shall be discouraged in favor of those businesses and uses that provide neighborhood serving retail products and services that generate daily activity and interaction between residents of the surrounding neighborhoods such as banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and uses." When looking at the Standard Industrial Classification (SIC) system, aspects of the business are consistent with service uses allowed by right in the CG zoning district, but other aspects of the business are similar to manufacturing uses found in light industrial areas. In the case of this business, they do provide a service to the neighborhood and surrounding neighborhood, though perhaps not as much daily activity as retail or other services. Staff recommends that a couple of conditions be considered be considered. First would be to set allowable hours of operation that are agreeable to the applicant. This would provide added protections for nearby residential properties. Second would be to limit the number of commercial vehicles, including trailers, parked outside on a continuous basis to one. This would be consistent with the restrictions placed on contractors within the CG zoning district. Page 2 of 3 AMENDED ITEM 88 JULY 25, 2016 SUGGESTED ACTION TO RECOMMEND APPROVAL The Community Development Board may consider a motion to recommend approval to the City Commission of a requested Use-by-Exception (File No. 16-UBEX-129) to allow a woodworking shop within the Commercial General (CG) Zoning District and located at 33 West 6th Street provided: 1. Approval of this Use-by-Exception is consistentwith the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is consistent with Section 24-lll(c) in that the proposed use is found to be consistent with the uses permitted in the CG zoning district with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. SUGGESTED ACTION TO RECOMMEND DENIAL The Community Development Board may consider a motion to recommend denial to the City Commission of a requested Use-by-Exception (File No. 16-UBEX-129) to allow a woodworking shop within the Commercial General (CG) Zoning District and located at 33 West 6th Street provided: 1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is not in compliance with the requirements of Section 24-63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is not consistent with Section 24-lll(c) in that the proposed use is found to be inconsistent with the uses permitted in the CG zoning districts with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. Page 3 of 3 APPLICATION FOR A USE-BY-EXCEPTION C it y o f Atlantic Beach · 800 Se minol e Road · Atl antic Benc h, F lorida 32233-5 44 5 Ph one: (9 04) 247-58 26 · FAX (904) 247-5845 · http://www .conb.us AMENDED ITEM 88 JULY 25, 2016 Da te __ _;6_J;_u;..;.n_e'-2..:.0-'-1_6;;...._ ____ Fil e No. ___________ Receip t __________ _ 2. Applica nt's Address 111 Levy Rd. 32233. -33 W 6th S t. 32233 3. Propea·ty Location 33 W. 6th St. Atlanl c Beach, FL 32233 4. Prop e rty Appraise r 's Re a l Estate Numbea· 170746-0050, Sec H Blocl< No. 34 Lo t No .. _4 ___ _ 5. C urrent Zoning Cla ss ifi cation CG 6. Co mprehe nsiv e Pion Futut·e La nd Usc des ig nation __;;;C....;;G;;....__ 7. Reques t ed Use-by-Exception .....::;24..;._·....;1-.:.1 ...:.1~(8::..~) ________________________ _ 8. Size of Pa r ce1 __ 0::.;·..;.1 ..;.1 ..;.A..:.:c:.:..re.::..s~--------9. Util it y P rovide•· J EA 10. Statement of fa cts n11d s peci a l a·easons for th e requ es ted Us c-by-Exception, which d e mon st rates compliance with Section 24 -63 o f the City of Atl antic Beach C ode of O r dina nces, Zoning nnd Subdivis ion Reg ulations. ·Attach as Exhibit A. (The attached guid e may b e use d If des ired. Pl ease addt·ess each ite m, as appropriate t o this request.) J l. Provid e a ll of th e following information. (All inforntntlon mu st be provided befor e an a pplication ls sc heduled for a ny publi c hearing.) a. Site Pl a n s howing the lo cation of 1111 struc tures , t empo•·n ry ond p ermanent, in cluding setba cks, building hei ght, number of s to ri es a nd square foo tage, imperviou s s urface a r en, a nd ex isting on dlor p roposed driveways. Identify any exis tin g structu1·es nnd uses. b. Proof o f own ership (dee d or ce•·tifi cote by lawye r or a bstr act co mpany or t itle co mpa ny thnt ve rifies a·ecord own er a s a bove). If the appli ca nt is not the ow ner·, a letter of auth orizati on front the own e r (s) for applicant to represent the own er for o il purposes rela ted t o this npplicotion mu st be provi ded. c. Su r vey nnd lega l desc ription o f prope t1 y s ought to be rezo ned . (Ath1c h as Ex hibit B.) d. Required numbe•· or copies. (Two (2) co pi es of nil documents lltat nrc not la rge r than II x 17 inches in size. If pio ns or photog raphs, o r col oa· a ttac hm ents a r c s ub mitted, pl ease provid e eight (8) copies of these.) c. Appli cation fte e ~~ . .091 ($350.00) I HEREBY CERTIFY THAT AL L IN FORMATION PROVIDE D WIT H THIS APPLI CATION IS CORR ECT: Signature of own e a·(s) Ol ' an t h ot'ized pe rson if own ea·'s uuth oriznt lon fo rm is atta ched : Printed or typed namtl(s): Ada m Rowle y Slg nntu r c(s): ---------------------------------- AOI>R ESS AND CO NT ACT IN FORMAT ION OF PERSON T O RECE IVE ALL CORRES POND ENCE REG ARDI NG T HI S APP LI CAT ION Na me: _A..;.d;;;.;a;;;.;m.;.;_;_R..;..o;...;w..;..l..;:.eLy------------------------ Mniling Adda·ess : 111 Le vy Rd . 32233 --33 W. 6 th St, 32233 Phone: (9 04) 382-8321 FAX: __________ E-ma il : a 1awoodw orks@gm ail.com EXHIBIT A AMENDED ITEM 88 JULY 25, 2016 The review of an application for a Use-by-Exception shall consider the following items. Please address each of the following as applicable to your specific application. 1. Ingress and egress to property and proposed Structures thereon with particular reference to vehicular and pedestrian safety and convenience, traffic flow and control and access in case of fire or catastrophe. Ingress and Egress will remain unchanged for existing building on property, which will allow free and easy access fo traffic flow and control, as well as emergency services' access in case of fire or catastrophe. 2. Parking and Loading Spaces, where required, with particular attention to the items in (I) above. Parking and loading will occur in the concrete drive area located in front of the building on the parcel, and not in the public roadway of W 6th St. See Map showing boundry survey--Exhibit 81 3. The potential for any adverse impacts to adjoining properties and properties generally in the area resulting from excessive noise, glare and lighting, odor, traffic and similar characteristics of the Use-by-Exception being requested. The potential fur adverse impacts on adjoining properties t general area is zero percent. Any and all materials, work, processess, etc will be stored I conducted inside the building, which js sealed with climate control, dust collection, and air filtration devices. 4. Refuse, trash collection and service areas, with particular reference to items ( 1) and (2) above; All large wood scraps are donated to varioJJS members of the p11blic for firewood, smoker cooking, etc Sawdust is also donated to the public. including the local girl scouts troop. Any remaining waste is bagged and disposed of through city-provided, waste management services. 5. Utilities, with reference to locations, availability and compatibility; JEA is Utility provider. and is completely compatible with any/all energy needs. 6. If adjacent uses are different types of uses, describe type of screening and buffering that will be provided between your use and the adjacent use. As mentioned previously, all work will be conducted indoors with proper collection techniques. Therefore, no costs and/or impacts will be exteralized upon adjacent properties. 7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effects and compatibility and harmony with properties in the District; (See Signs and Advertising, Chapter 17.) As per section 17-2, and 17-26 of the co a b municipal code, a "fascia," sign no bigger than three square feet would e mounted on the main door of the building. For an example, see exhibit C, page 2. 8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan. See Exhibits 81, 82, and 83. 9. General compatibility with adjacent properties and other property in the surrounding Zoning District as well as consistency with applicable provisions of the Comprehensive Plan. General compatibility with surrounding area is excellent. A 1 A Woodworks is a perfect fit for the building at this location, as well as complenting the existing and surrounding businesses very well. Other information you may wish to provide: ---=C-=o:...:.nt.:.::in~u=-=e::..:d::....=.o:..:.n..r:P:.::a:;;!g-=e-=2=-o::.:f:...:E:::x~h.::.i::.:bi:.:.t:...A:__ _____ _ Exhibit A Cont'd AMENDED ITEM 88 JULY 25, 2016 I 0. The clo ses t border of th e prop erty is located approximately 145 feet fro m the Mayport Rd corridor/right of way. II . There a total of fiv e wood workin g fi rms -in cludin g A I A Wo od works -loca ted in the c ity of Atlantic Beach. The other four fo cus s pec ifi cally on cabinetry and/or built-in furn ishings. AlA Woodworks is difTerent, as its prim ary focu s is s tand-a lone furnitur ·e. Afte r making co ntact with all four of the ot her Atla nt ic !:leach based wo odwork in g firm s, A 1 A Woodworks has s uccessfull y referred business to them acco rdin g to th eir res pective spec ialties. And converse ly. th ey 've each referred busi ness to A I A Wood wo rks. The fo cus of A I A Wood works ' business not on ly separa tes it from th e other woodworkin g tirms here in Atlantic B-:ach, but it al so se parates AI A Wood works from oth -:r fir ms throughout th e grea ter ci ty of Jac kso nvill e. Genera l Descrip tion of A 1 A Woodw orlts, LLC rounded in 20 13, A I A Wood works ha s thu s fa r been opera ted so lely by me, Adam Row ley, here in Atla ntic Beach. II is a spec ialty woodworkin g fi rm foc using on a ll things related to free standing, wood furniture . In A I A Woodwork s' few years of existence, its reputati on for quali ty work and se rvic e has drawn custome rs fi'om all over th e beac hes, th e grea ter Jacksonville area, and even throughout the Sou theas t reg ion of the US to our beautiful city of Atlant ic Beach . Additionally , my firm has also successfully completed mu ltiple project s for th e US Navy and US Coast Guard . Since th e beg inning, Atl antic Beac h ha s been a wond erful hom e to the compa ny and me, and I hope to co ntinu e growing A I A Wood work s at th is new loca ti on in our city. In te rms of da il y bu sin ess, AlA Woodwork s ' hours of opera tion are Tu esday -Saturday, 10 am-6 pm . Projects taken on at this shop are very small sca le in nature . Typical projects includ e repairin g I replacing broken p ieces and parts to furnitu re suc h chair or tab le legs, etc.; custom-bu ilds on sma ll scale for pieces that are typica ll y too small for other larger compani es; furnitur e modifi cation s and restorations; and, any of th e othe r odd or eccentric custom woodworking needs of pub li c. All th e work is done in sid e the sho p. Material s and products are tran sported via trailer, and by me personally, to and from eve rywh ere they may trave l. Th e trail er is stored behind the fence on the sid e of the bui lding-see Ex hibit C, page 2 of 3, and 3 of3. In its three short years, A I A Woodworks has had just as many locations. How eve r, 33 W 61h ST is locat ion large e nough for company to grow into. Plenty of parkin g, ease of access to the public, friendl y neig hboring bu sinesses, and perhaps, the abi lit y to grow to a point wh ere jobs will be crea ted ri ght here in Atl anti c Beach. Ult im ately, it is my hope that you will see AlA Woodwork s as an asset to th e co mmunity. For reference, I ask that you visit my webs ite, wwlr·.a/awaodll'orks.qom, or read some of my customers' revi ews on Goog le. That's where yo u can rea ll y ge t a fee l for what ki nd of co mpany A I A Wood works is. Chance s are you kn ow so meone who I hav e help ed here in town and I'm co nfid enl th ey would have good things to say about th e serv ices I prov id ed th em. In my tim e here in Atlan ti c Beach, I have found a wonderful home an d community to provide my service to. In any case, I know that A I A Wood works will continue to thrive no matter the location. Howe ver, it is my sin ce re hope th at you will allow me to co ntinu e doin g so right here at thi s locatio n in our beautiful city. Adam Row ley CEO & Pres iden t, A I A Wood work s, LLC • "~'..,"'"~'~· -· -··•·"-'','i>~~1w:1r"·'!-.''M'/J';' : ···.:~';t"l.<r'{,.;•:-·--.·~ ·'"' AMENDED ITEM 88 JULY 25, 2016 OWNER'S AUTHORIZATION FOR AGENT A 1 A Woo dworks LLC -Adam Rowl ey i~ .. hereby authorized to ac t o~ l?,e?~{of lA(e.--Cbtt..~S!CN S>orJ , ~e owner(s) of those lands described within the attached application, and as described in the attached deed or other such proof of O\-Vnership as may be required, in applying to the City of Atlantic. Beach, Florida, for an application related to a Development Permit or other ac tion pursuant to a: Zoniug Varianc e 0 Comprehensive Plan amendment Use-by-Exception 0 Fence or Pool Pennit Rezoning D Sign Permit Plat, Replat or Lot division 0 Waivex from Sign regulations Waiver from Land Development Regu lations Ot · •.AI I• ·-.,-. Signattu·e of Owner Pri-nt Name C{olf lf'? L ?r~(e__ Ale@ sv..r-P-sou ccc:_. A ~!- Telepuone Nwnber e-mail address . . .···~· " .. This Wnrrarity De~d Mndo thiQ Ut.ll ~r -. . tiny o( IJGptembet' .J merlly MaOue 1 a marriGI'l mc.n horctnpOor Cllllcclth o 11111n1nr, to Dalo Ohriaten•on, a •inqlo man A.D,I9112 I aoo Walnut atrae~ yoptuna a'ea.oh, i'lodda 322156 Ql';anteea' SSJil • • l1orotnnnar ~:~~llc!llho prnutoPI . ,, AMENDED ITEM 88 JULY 25, 2016 /I OL? ~ 2 I P62 2 ~ 5 _ OFFICIAL RECORDS ·) (Whanovar 11104 ho~tn lho toml'pmniPr" qn~ ·~ranl•o' lnrt ulla nil tho flllrlloa IP tq~ tnnn•mcnt ~nd tho ; . ._;.---·-H -· -................. _het~o.I!~JJO~P~~ntftlhttlln4 ~IMn!.!!l.ln.!!M!!~OM!!.~Jh!~!!C!!.~~~ ~~a .R•.II~rii or «l!Jl!lmiiPOl) • ; Wllnesaoth, lhnt tho IJI'R,qlor, (or nnd In con•hlornllon or lho .""'or$ iO~"oo· . ... -· .. -j c · I '1}( WD•I 11/01 nncl nthor Vlll"n~lo c:an!l~orntlons, racahll wl.1oronr lR huraby ncknowlcd11o~, hereby prnntn1 bPronlns, •oil!, nllont, romlnos, . roloneo11 annveya nntl c:annrma uotn tho arnqtao, nllthnl connln lnnd ftii 11Pio In DuvAl Crmnly, lllorldn, vlu ,Lo~ 4, Dlook ·3•r section H, ATLl~TIO BeAOH 1 aaco~4in9 to plat reao»4ea in Plat Book ~&, page 34 1 ot the current pu~lio-recorda oc Dl.\val Oo\lnt:r, Flod4a. · auDJBCT mo oovonants1 reetriatione, eaeemont~ of raa~r4 an4 tiaxaa fj'f. t)le 01.\:t'I:'Ont :fOD:t'o ., " r sd4 proJil'ertv iu not: tbe homeatGil4 of. tho orantoF(Iil under thl. lAw• -- anll oon~ttit"tion of the IJtata ot Flol7i4a in thati. na t:h~r oranto&'(itt ori any 1!11~11",. ot tho hour.ioho14 of orantor(D) uPi4e thedon, . ·:· ,·, Paro•1 14ontifio,tion ~Wmbor1 170746~0050 ToacUtorwllh nlllh~ I011CIIIontR, herol!llomonJ•fln~ IIJIJlllrtonnncoa lhcrciP bolonslna or In flnywl•o IIPflOIIAhllns, . To .Jii:ivo 11011 to Ho141 ·tho 91\i!lo In (co alm~lo flirovo r, . " . . ·. ~ . I\ nil I lui prqnw·horolly covonnnla wllh nnld ar~ntoo lhnl tho srnnlor 14 lnwfiiiiY ~olzod II( •nl~ ln·rco almplbt IJI'Anlor l1n1 ~noll right nmll~wful ntllhn rlly In M~ll nn!l convey anltiiRnd;Jhnttho )lrAnJor Mr~11lv .t·uuv NL... ,,.,..,,10,. IP ftPI~ lup~ nna Will dCI(ontltho -nmo ~anlnaltho lnwrnl clnlmn or ft" rorftt1M Wllomapovorr lctd·lnn'd·ta piJ oncnm~rAOC98 oxcoJil JllliOI n~er"ins aubscquontln Pceembor :\11 10 sa 2. .. In ·wunoHR Whuroor, tho •nl~ arnnlor hn• •lsnad AlllliOPlOd lhaao prOoiOI114 tho 4By An~ YORf n••i -~190• Sf81t6d, ~aa(ed tmd doll'v11red ., ~Into of I':J.Od4a COIIOIY or DUVal TIIO rorosnlna lnltrnmonl WRB ncknnwlodpail boforo mo lhl• Uth ~AY or eeptembcu: by . wa~ry Haauo, a mar~lo4 man Wlto ,, IICffiOn ully kunwn Ill moo r who '"" vrnauco~ 4rivos:a license nncl Wllll did 111~0 110 lllllh, 1 10 Pa , ' i1JI ldontlnQIIJton VRmP~BD DYa rr•ll ~. ~ho~n, 3~. BUIIIhlllan, Aharm i »o:uona l'•lnl • Nnury r~hllv My canun1Mi nn ll.lrlruL--...----+~·F • rnr.o 1 .. 1\HP.RN. JR, 11Uio1111 l'oltillt , fto~l~ Ur HOAIM llr c1mnhUo~II11Pifil Ji no 0,100' commlntan flo, OC).OZO:l~ aa2.1 n. sr4 atr••t, 1101 aa11kaonv£11e uaaah, r~ 3azso JUI HOI ta .. 780 AMENDED ITEM 88 JUL V 25, 2016 ·!<"-; CHRISTENSON DALE L .J 52 W 3RDST Primary Site Address 33 W 6TH ST Official Record Book/Page 07421-02245 Tile# 9417 ATLANTIC BEACH, FL32233-3306 Atlantic Beach FL 32233 33W6THST property Detail L::::. T;!:_,~~~~--~~-l i # of Buildings 1 ~ Leg~_oes_~---------~~~; ~~~~~~~:i~~~~ --=------~ . Subdivision 03119 ATIANTIC BEACH SEC H ... 4 -----------~~-----------~!~~~ Area ___________ __._4_8_89 __________________ _ The sale of this property may result in higher property taxes. For more information go to Save Our Homes and our Property Tax Estimator . 'In Progress' property values, exemptions and other supporting information on this page are part of the working tax roll and are subject to change. Certified values listed In the Value Summary are those certified in October, but may lndude any offidal changes made after certification Learn ]lOW the Property Appraiser's Office values property. Taxable Values and Exemptions-In Progress Value Summary l 2015 Certified I 2016 In Proaress Value Method Income Income r-------------------~ Total Building Value $0.00 ! $0.00 ~ Extra Feature Value $0.00 [ $0.00 Land Value (Market) $28,050.00 I $28,050.00 Land Value (Agric.) $0.00 $0.00 f----Just (Market) Value 1 $153,100.00 $153,100.00 __ I Assessed Value $153,100.00 $153,100.00 Cap Diff/Portability Amt $0.00 1_$0.00 $0.00 I $0.00 i Exemptions I $0.00 See below r-~=:: ____ !a~~-bl:_ Va~ue I $153;ioii".!i0--,5e;b.;rm;------- lfthere are no exemptions applicable to a taxing authority, the Taxable Value is the same as the Assessed Value listed above in the Value summary box. County/Municipal Taxable Value No applicable exemptions SJRWMD/FIND Taxable Value No applicable exemptions School Taxable Value No applicable exemptions Sales History :!J ~<·~~ Extra Features L_J j-t ___ jl_~~§~!:<~~'~e .. _ .. _. "-~"·l~~:~;~~~~lp~io? i 2 FWDC1 Fence Wood 13 __ .. , . _ Fcoci .. > • Fen~ 01~-i~ Barbed ii'~"l Land & Legal L . .J Land 1"' -~ Buildings . __ ; Building 1 Building 1 Site Address 33 W6TH ST Atlantic Beach FL 32233 l-~~~~-e_·-__ --~~~~::~~~~3, l_Build~~!L~alu~-----'''-$:....1_0-'1,_76_9_.o_o ______ ___,_ l Element I ·~::;';::;it" I Rooftng Cover [1~te~i?~ wan' .... ' lnt Flooring Int Flooring Heating Fuel I Heating Type ~~~:~rail Finish r~:i)~::~~ L~!~~f;!",~,,.-., .~o·«""" I Baths. I Stories Rooms I Units ;· .. I Code j Detail ~ -·~ .. , ~~-_,..._,.~,--··.-----·· ,, . .,,,.__, ........ ·. ··--~'· '·· 125 . 125 Mo~ul.ar ~eta I 9 j9 Rigid Fr/Bar J . 12 5 14 3 4 4 5 3 1 5 Code 2.000 1.000 5.000 t 112 _f.1odular_Metal 5 Drywall 14 carpet 3 Concrete Fin 4 Electric ... 4 Forced-Ducted ---· 5 s Cell Wall Fin 3 Central . ~-l~otzon~d .. .I 5 s:s.t.~;r_ _ . I ,-n-l I I I l ,_, BAS '' I I Lr-J I l I ___________________________ _; I I I 'I Avg Story Height Restrooms ',_, .,. . I I AMENDED ITEM 88 JULY 25, 2016 ~;"~~~;;l~s .,._"'~---"~---·<·~-~ .,,T*~rta~a~~-~~-~~-~-'""''"' ,i5~~£!~~~;_·····"··fm,i5o~~~~-m,··-r~:i3~:tf·"-"··1 --~~~~~9~---~-----~LiJ!t~~:~i~~~-~-~-~~-l ~:':~;":'§"' ,;,., ..;~ . I ::ii;i: :: . . . . ::::: :::::::::: . I ~:~:i :::::: . -I :::;~ I FLinland Navigation Dist. I $153,100···0·0 $0.00 $153,100.00 _ 1 ~4.8. 2 -.·· $5.28 _ . $4.90 1 1 Atlantic Beach I ~~5~,100.00 $0.00 $153,100.00 . _$~64._66 $509.59 $483.29 water Mgmt Dlst. SJRWMD 1 $153,1oo.oo_. .. ·I $o.oo $153,100.00 ., $44.1? .. $46.28 $46.28 1 1 Gen Gov Voted 1 $153,100.00 $0.00 $0.00 $0.00 $0.00 School Boa,rd Vot:d . I $1~j,100.00 ' $0.00 _ $0.00 ...... $0.00 $0.00 I •. Urban Service Dist3 . ·.1 $15.3,100.00 .· .. $0.00 $153,100.00 $0.00 $o 00 . . . I $0 00 I _ _ _ _ _ ......... _ Totals _ . __ ... $2,671.34 $~:898.71 $2:8oi.t8 . 1~--------------j_;Just Val!:!e I Assessed Value Exll_~ions !Taxable Value ~ : _________________ Las_~ Year ~_?,600.0~-I $139!600.00 ------~--$O.O<!._ _______ _l~9,600.0~-----·-·l ~ --·-Current Year I $153,100.00 ; $153,100.00 $0.00 I $153,100.00 . . 2015 TRIM Property Record Card (PRC) This PRC reflects property details and -vaiues at the time of the original mailing of the Notices of Proposed Property Taxes (TRIM Notices) in August. Property Record Card (PRC) The PRC accessed below reflects property details and values at the time of Tax Roll Certification in October of the year listed. J015 2014 e To obtain a historic Property Record Card (PRC) from the Property Appraiser's Office, submit your request here: C':J More Information bntact Us I Parcel Tax Record I GIS Map I Map this property on Google Maps I Otv Fees Record # 746 0050 ; ' ! '1..1;.. i .. Name ...... .. .. I J.ti'll ·I :i .· ~ddress ~3 CHRISTENSON DALE GTHSTW f':-:"LANTIC BEACH 32233 ·---·------ j;,~nsactlor. nee Acres ~ook-Page ~:~. 17000 .11 ~742102245 ~417 JAXGIS Property Information ·· ... ... / I /J ,., . ·f:/.:,_ ~· .lx····; . ···.·. · ... : . i . j . ·.#... ~:- J' ·f··' • })·.Cif?·} :./£-'/./ ' -... ·:.: J ·t-. ' 1 j = ' ·t· •.·,/ I l.:.·.' ,. . r: :; : :.:<:~ . ·:·/.'' .. •,_; . ,· ,. . . ..... ~~ . .''"-..>!it..::.-~; ~l . ! . ~'~<:':::.:l: Flood fJEDC vacuation f!.olse ~p ~~ egal Ducr/ptions ~shSile CPAC one one one one lion 18--Jtl 38-28· ~otin ~/A/ NA Not in 9E 0.117 NA ~"oshSke ONEB NA ~A TLANTIC BEACH SEC H Enterprise ~~~:~ning OT4 BLI< 34 one one AMENDED ITEM 88 JULY 25, 2016 ~~:.H Civ ~~hoo ~;;ung Civ Ml ~choo Notice ~~~e Reg ~.g one tayport Horizonta ~!e~ar NA ~A ~A ~A NA i:Joo·>' AMENDED ITEM 88 JULY 25, 2016 MAP ..:5;:!ow/;Jc? ScJUAII?ARY" st-!Rve? o,c. · I LO'l' 4, BLOCK 34, SECTION "H", ATL.I\NT IC BEACH, AS ({gCORDEO lN PLAT BOOK lS, PAGE 34 Ol~ THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA. .... ? L.O•J g,G f3lPC" c:-ou;.~o %";Ra-J P/?c t..P.../o-ta --~ ---~----- LOT "f 81-oef< ..'35 -f'c;-,1-,,,..; c."vK FEIVC:€ IEARINGS ARE BASED ON THE NORTHERLY LINE OF ,OT 4 AS BEING S.69°48'00"E. BY PLAT :LEVATIONS ARE SHOHN THUS (11. 46) AND BASED ON IATIONAL GEODETIC VERTICAL DATUM -c. CJff'~tPTEs:-T&>/"Pr C'C/R~ t,C. PE'/"'OT€$" /:JOTTO.NfO/" C.c/~,5 ENCH MARK IS 1\. :-:AIL IN THE NORTH FACE OF A OOD POWER POLE HHICH IS 48 FEET HESTERLY OF THE ESTERLY LINE OF LOT 4 AND 5.5 FEET SOUTHERLY OF HE SOUTHERLY EDGE OF PAVEMENT ELEV. 12.28 '---·----"··--·-·----,_ ............. ,...--. ___ .;,."""'"' D~ f lrf l- AMENDED ITEM 88 JULY 25, 2016 LOT 4, BLOCK 34, SECTION 11 H11 , ATLAt'lTIC BEACH, AS RECORDED IN PLAT BOOK 18, PAGE 34 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA. ----.--~----~---~:'11------ QtJ..'t) (!~.o) (lf-.1) l-oft: gd (!"''J) (11..'?) ·ui.t?) .. ~ t.Pf~ ~A ~t-{) ~ P"o ~ ~ ~ ... ~ ~ .. • ~ ~ \ Vi I (ltf.o) ( {l·(p) U't1) /4~~ .. -J --·-----,(,--- fr. t,;lfJD,4 p 'CJo /V-f?P. ~~ , {(MP)TC· (//.4G) ;r.t:. (/!.S4)r.c. (/1./5),#-C. (//. ~:?) ft. C· (1/.'Zg),Q. C· ·:-:~-:: .• ·.t ·.·.::: ... :•: ,·,;:. · · .. : .·•• .. : .: • .' ~ :·: >•,: ;.· ••. '·-~-··.:v,:•:•.· •• .. ·:·: ~ I r:~tZ:.,~;r ~T~.eer (ptt) ut· -ll\· •BEARINGS ARE BASED ON THE NORTHERLY LINE OF LOT 4 AS BEING S.69°48'00"E. BY PLAT •ELEVATIONS ARE SHOWN THUS (11.46) AND BASED ON NATIONAL GEODETIC VERTICAL DATUM /.C. C?E/""t?TE~ r&1/"Pr CC/R./.5 /.J,C• P.F/"'OTES" /fSt:>TT0.-(0/" ~v~_.5 BENCH MAID\ IS A NAIL IN THE NORTH FACE OF A WOOD POWER POLE WHICH IS 48 FEET WESTERLY OF THE WESTERLY LINE OF LOT 4 AND 5.5 FEET SOUTHERLY OF THE SOUTHERLY EDGE OF PAVEMENT ELEV. 12.28 ~ ~~ ~\ ).......,.~ ~ ~ ~ ~-. \: ~ ~~ ~ I HEREBY CERTJFY TO: C7.4L.G C;lf;'?/STer-ISa::>,N .r::x 11-if'..rr 12. -:1 ,)tJ.A.p tAC L This is what the loca ti on wi ll look like when it is close d : This, is what the location w ill look lik e dur ing normal bu s iness hours: AMENDED ITEM 88 JULY 25, 2016 I This shows the proposed signage: Aerial View Zoomed out AMENDED ITEM 88 JULY 25, 2016 Aerial Vi ew Zoomed in AMENDED ITEM 88 JULY 25, 2016 Zo11n1g Districts ~ CBD Central Business District -CG Commercial, General -Cl Commercial, Limited D cPo I E~i~sP •uw -PUD U SPA I Ell coN D RS-l O RS-1 D RS-2 D RG Commercial, Professional Office Special Purpose Light Industrial & Wareh ousing Planned Unit DI!Velopment Special Planned Area Conservation Residential, Single-Family. Large Lots Resid1mtial, Single-Famil)' Residential, Single-Family Residential, GeneraL Two-Fam ily 0 RG-M Residential, General, Multi-Family City of Atlantic :Bea.cb Official Zoning Map Depicting Amecdme.ars cbrougb. Ordin:ulce Number 90-10-212 o~~~~.1-~coo=====2~».oo ..... 3 •. am --FMt a:a co ~ \0 ..... w 0 !:: N c an w N c > z ..... w ::::1 ~ .., ~ "--~-I- I.--I...- 1-- ~ LAN D USE DESIGNATIONS RESIDENT IAL DEVE LOPMENT A REAS Residential Low Density (RL) Up to six (6) dwelling units per acre . Residential Medium Density (RM ) Seven (7) to fourteen (14) dwelling units per acre. Residential High Density (RH) Fifteen (15) to twenty (20) dwelrlllg units per a cre. NON-RE SIDE NTIAL D EVELOPMENT AR.EAS • Commerci al (CM) ~Cen tral Business District (CBO) • Ught In dustrial (LII) • Public/Se mi-PUblic (PISP) • Recreation/Open Sp ace (RIO ) ~-··Conservation (CON) -··· Coastal Construction Control Line (CCC L) AtN~ t!~sigMt«t as CM$H'Yibbn •re ~imM•; Ex•a boiiJda!i..s tobfo de!emined by~l $U1Wy. 1M Ffr.urP Uttd u~ Mop and o1 mop.; indudt<J •illlin 1M :M15 CctnprMtn~ PlMJ J.hp Seri~ ii/P includ«J .-ItS adoptl<l as part of lhi; Cctr!p(Mon:iw Plan AmMdmettt In /he <vellf of ony corrl'.id ~-:my -and the tv:t of lhe Pion, the iM of /he Pt:m >haB- ----=====::::::J Mites 0 0 25 0.5 Atlantic Beach, Florida Geographical lnformation Sys t e m e Com munity De vel o p men t Departme n t Plannin g & Zo ning Division. GIS Sectio n 800 Seminole RD•d P, 904.247.5826 Atbntic-dl.FL 32233 F;904.247.SS4 S www~us CTTY OF ATLANTIC BEACH CITY COM~\IIISSlON MEETING STAFF REPORT AGENDA ITEM If. 8C JULY 25,20 16 AG ENDA ITE M: C ity Appo int ed Po s ition s Evaluati o n T ool s SUBMfTTBD BY : Cathetine Berry, Esq., Human Resources Dircctorc_0 DATE: Jul y 8,2016 BACKGROUND : The City of Atlanti c Beach ha s three appointed positio ns: City Manager, City Attorney and City C lerk . While a perform ance evaluati on is meant to analyze the performance of the in cumbents in these~ po s itions and what ha s been accompli shed duri ng a given pe riod of time, it is al so a communications tool and a le a rning process wh ereby the.:: BUDGET : C iLy Commi ss io n und th e three appo inted pos it ions can lcurn more a bo ut cnch o th er's ex pcct nlion s and where streng th s and wea knesses ex i st in th e relati o ns hip . Annua l eva lua tions sho uld id cnti(y an y mr1jo r dif ferences in di rec tion , mi scommun ic uti on or problems he ro re th ey beco me criti ca l to th e opera ti o ns o r th e C it y o f All antic B cuch . Th e att ac hed, ta ke n li·o m th e fCMA eva luati o n too l ucvc lopecl by rh c Uni ve rs it y o f Tenn essee for C it y Mf]na gers a nd revised to refl ect th e duli es and res po ns ibiliti es or each of th e three po siti ons, has scvcrul ca tego ri es within whi ch to cv:.1lu ut e th e pcrfonn ance of these posiltio ns. It a lso g ives th e oppo11unity lo r a narra ti vc ev alu ation by each Co mmi ss io ne r. I will send eac h of these th ree o ut by e-mail to each ufyou , with yo ur na me print cx l al th e botto m. Pl ease complet e the eva luation fo rm , s ig n it inlhe s pa ce mnrkccl fo r your s ig nature on th e fro nt pag e, dat e it and re turn it to me by 5 :00p.m., Monday, August 2 9 ~ 2016 . J will s ummari z.c al l oft he eva lu ati ons s ubmitted by that date and present it to yo u at lhc Comm issio n Meetin g of Septe mb er 12, 2 0 16 . Las t yea r was lh !.! fir s t year t hat eva luation s we re co mpl eted on th ese three pos itio ns. I have atl ttc hed a summmy o fth e eva lu ations to r eac h of til e three. No impact. RECOMMENDATION: Eac h Commi ss ioner should utili ze these tool s fo r an annual ev alu a tion of the three appointed po s ition s, whi ch process wi11 be directed by the Mayor and coordinated by the Director o f Human Resources each year. ATTAC HMENTS: City Attomey1 City Manager and City C le rk Evaluation Too ls. Summmy of last year's evaluation s of the three appo i11tcd po sitions REVIEWED BY C ITY MANAGER : -1/l (.,~...,., k C ity Attorney Performance Evaluation City of Atlantic Beach, Florida Evaluation period : OctobE3r 1 , 2015 to September 30, 2016 Dear Commissioners: AGENOA IH~M fiSC JULY 25,2016 Each member of the Commission should complete this eva lu ation form , sign it in the space below, date it and return it to Human Resources. The deadline for submitting this performance evaluation is 5:00p.m. Monday, August 29, 2016 . Evaluations will be summarized by the Director of Human Resources, included in the Attorney's permanent file and presented at the September 12, 2016 Commission meeting. Those evaluations not received by Human Resources by the date listed above will not be considered. Catherine Berry Director of Human Resources Commissioner's Signature Dale Submitted Comm i ssioner Name Page 1 of 6 INSTRUCTIONS AGENDA ITEM# 8C JULY 25, 2016 This evaluation form contains seven categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Attorney's performance. 5 =Excellent (almost always exceeds the performance standard) 4 =Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 =Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 =Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page and return to the Human Resource Director by the requested date. On the date space of the cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluation to be presented by one or more Commissioners to the City Attorney. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS __ Diligent and thorough in the discharge of duties, "self-starter" __ Exercises good judgment __ Displays enthusiasm, cooperation, and will to adapt __ Exhibits composure and attitude appropriate for the position Add the values from above and enter the subtotal __ + 4 = __ score for this category 2. LEGAL CONSULTATION __ Provides the scope of legal expertise necessary to meet the City's needs on issues that arise __ Provides his best and honest recommendations given all existing legal issues and ramifications Commissioner Name Page 2 of 5 Initials AGENDA ITEM# 8C JULY 25, 2016 __ Possesses knowledge of and provides efficient and effective advice on the City's Charter and Municipal Code __ Advice provided regularly takes into account and balances the overall goals and objectives of the City __ Proactively identifies potential legal issues when he is aware of them to avoid problems from occurring __ Accurately identifies and addresses all legal issues within documents and items that he reviews Add the values from above and enter the subtotal __ + 6 = __ score for this category 3. LEGAL REPRESENTATION __ Aggressively represents the interests of the City as directed by the Commission __ Approach to legal matters is effective in achieving the best possible legal outcomes for the City's interests given the issues that arise __ Represents the City in a professional and ethical manner __ Is impartial and objective in his duties and responsibilities __ Estimates of legal impacts are reasonably accurate on a regular basis Add the values from above and enter the subtotal __ + 5 = __ score for this category 4. STAFF WORK __ Prepares ordinances, resolutions, contracts and other legal work accurately and consistent with the direction and objectives communicated by the Commission, City Manager and/or Department Heads __ Maintains a good working relationship with members of the City's management team __ Able to maintain the Commission's and Staff's confidence while informing them of the different legal risks that proposed actions might generate __ Displays a positive attitude in carrying out his responsibilities and responding to requests Add the values from above and enter the subtotal __ + 4 = __ score for this category 5. COST/FISCAL ACCOUNTABILITY AND CONTROL __ Effectively manages and controls legal costs given the issues, assignments and requests made to him __ Legal tasks are performed with appropriate authorization according to established procedures and contract requirements Commissioner Name Page 3 of 5 Initials __ Fiscally effective approach in achieving best possible legal outcomes for the City's interests given the issues that arise Add the values from above and enter the subtotal __ + 3 = __ score for this category 6. RESPONSIVENESS/TIMELINESS OF ACTIONS __ Requested legal work and assignments are completed in a timely manner within established time frames __ Accessible when needed to respond to requests for legal information and assistance __ Timely completion of legal reviews and requests for information __ Effective follow-up to requests that are made to him __ Accurately interprets and clarifies Commission and City Manager direction AGENDA ITEM# 8C JULY 25,2016 Add the values from above and enter the subtotal __ + 5 = __ score for this category 7. COMMUNICATIONS ___ Effectively communicates with Commissioners, City Manager and Department Heads __ Answers are provided in a timely and understandable manner __ Maintains confidentiality with regard to all legal matters, as appropriate Add the values from above and enter the subtotal __ + 3 = __ score for this category NARRATIVE EVALUATION What would you identify as the City Attorney's strength(s), expressed in terms of the principle results achieved during the rating period?-------------------------- Commissioner Name Page 4 of 5 Initials AGENDA ITEM# 8C JVL y 25, 2016 What performance area(s) would you identify as most critical for improvement? _____ _ What constructive suggestions or assistance can you offer the City Attorney to enhance performance? What other comments do you have for the City Attorney e.g., priorities, expectations, goals or objectives for the new rating period?---------------------- Commissioner Name Page 5 of 5 Initials Dear Commissioner: City Manager Annual Performance Evaluation City of Atlantic Beach, Florida Evaluation period: October 1, 2015 to September 30 ,2016 i\ GEN DA ITEM J1 8C JULY 25,2016 Each member of the Commission should complete this evaluation form , sign it in the space below, date and return it to Human Resources . The deadline for submitting this performance evaluation is 5:00p.m. Monday, August 29, 2016. Evaluations will be summarized by the Director of Human Resources, included in the City Manager's permanent fi le and presented at the September 12, 2016 Commission meeting. Those evaluations not recei ved by Human Resources by the date listed above will not be considered. Catherine Berry Director of Human Resources Commissioner's Signa ture Date Submitted Commission er Name Page 1 of 7 INSTRUCTIONS AGENDA ITEM# 8C JULy 25, 2016 This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Manager's performance. 5 =Excellent (almost always exceeds the performance standard) 4 =Above average (generally exceeds the performance standard) 3 =Average (generally meets the performance standard) 2 =Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 =Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page and return to the Human Resource Director by the requested date. On the date space of the cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluation to be included in the City Manager's permanent file and presented by each Commissioner to the city manager as part of their regularly scheduled one-on- one meetings. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS __ Diligent and thorough in the discharge of duties, "self-starter" __ Exercises good judgment __ Displays enthusiasm, cooperation, and will to adapt __ Mental and physical stamina appropriate for the position __ Exhibits composure, appearance and attitude appropriate for executive position Add the values from above and enter the subtotal __ + 5 = __ score for this category 2. PROFESSIONAL SKILLS AND STATUS __ Maintains knowledge of current developments affecting the practice of local government management __ Demonstrates a capacity for innovation and creativity Commissioner Name Page 2 of 7 Initials __ Anticipates and analyzes problems to develop effective approaches for solving them __ Willing to try new ideas proposed by Commission members and/or staff AGENDA ITEM# 8C JULY 25,2016 __ Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal __ + 5 = __ score for this category 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY __ Carries out directives of the Commission as a whole as opposed to those of any one member or minority group __ Sets meeting agendas that reflect the guidance of the Commission and avoids unnecessary involvement in administrative actions __ Disseminates complete and accurate information equally to all Commissioners in a timely manner __ Assists by facilitating decision making without usurping authority __ Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal + 5 = __ score for this category 4. POLICY EXECUTION __ Implements Commission actions in accordance with the intent of Commission __ Supports the actions of the Commission after a decision has been reached, both inside and outside the City __ Understands, supports, and enforces local government's laws, policies, and ordinances __ Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness __ Offers workable alternatives to the Commission for changes in law or policy when an existing policy or ordinance is no longer practical Add the values from above and enter the subtotal + 5 = __ score for this category 5. REPORTING __ Provides regular information and reports to the Commission concerning matters of importance to the City, using the City charter as guide __ Responds in a timely manner to requests from the Commission for special reports __ Takes the initiative to provide information, advice, and recommendations to the Commissioner Name Page 3 of7 Initials Commission on matters that are non-routine and not administrative in nature __ Reports produced by the City Manager are accurate, comprehensive and concise __ Produces and handles reports in a way to convey the message that affairs of the City are open to public scrutiny Add the values from above and enter the subtotal + 5 = __ score for this category 6. CITIZEN RELATIONS __ Responsive to requests from citizens __ Demonstrates a dedication to service to the community and its citizens __ Maintains a nonpartisan approach in dealing with the news media __ Meets with and listens to members of the community to discuss their concerns and strives to understand their interests __ Gives an appropriate effort to maintain citizen satisfaction with City services Add the values from above and enter the subtotal __ + 5 = __ score for this category 7. STAFFING __ Recruits and retains competent personnel for staff positions __ Applies an appropriate level of supervision to improve any areas of substandard performance __ Stays accurately informed and appropriately concerned about employee relations __ Professionally manages the compensation and benefits plan __ Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal + 5 = __ score for this category 8. SUPERVISION __ Encourages heads of departments to make decisions within their jurisdictions with minimal City Manager involvement, yet maintains general control of operations by providing the right amount of communication to the staff AGENDA ITEM# SC JULY 25, 2016 __ Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department Commissioner Name Page 4 of 7 Initials level AGENDA ITEM# SC JULY 25, 2016 __ Develops and maintains a friendly and informal relationship with the staff and work force in general, yet maintains the professional dignity of the City Manager's office __ Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, providing appropriate feedback and appropriate mentoring __ Encourages teamwork, innovation, and effective problem-solving among the staff members Add the values from above and enter the subtotal __ + 5 = __ score for this category 9. FISCAL MANAGEMENT __ Prepares a balanced budget to provide services at a level directed by the Commission __ Makes the best possible use of available funds, conscious of the need to operate the the City efficiently and effectively __ Prepares a budget and budgetary recommendations in an intelligent and accessible format __ Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability __ Appropriately monitors and manages fiscal activities of the City Add the values from above and enter the subtotal __ + 5 = __ score for this category 10. COMMUNITY __ Shares responsibility for addressing the difficult issues facing the City __ Avoids unnecessary controversy __ Cooperates with neighboring communities and the county __ Helps the council address future needs and develop adequate plans to address long term trends __ Cooperates with other regional, state and federal government agencies Add the values from above and enter the subtotal __ + 5 = __ score for this category Commissioner Name Page 5 of 7 Initials NARRATIVE EVALUATION AGENDA ITEM# 8C JULY 25, 2016 What would you identify as the manager's strength(s), expressed in terms of the principle results achieved during the rating period?-------------------- What performance area(s) would you identify as most critical for improvement? _____ _ What constructive suggestions or assistance can you offer the City Manager to enhance performance? Commissioner Name Page 6 of 7 Initials AGENDA ITEM# 8C JULY 25, 2016 What other comments do you have for the City Manager; e.g., priorities, expectations, goals or objectives for the new rating period?---------------------- Commissioner Name Page 7 of 7 Initials City Clerk Performance Evaluation City of Atlatntic Beach , Florida Evaluation period: Octobt~r 1, 2015 to September 30, 2016 Dear Commissioner: AGENDA ITEM# 8C JULY 25,2016 Each member of the Commission shou ld complete this evaluation form, sign it in the space below, date and return it to Human Resources. The de1adline for submitting this performance evaluation is 5:00p.m. Monday, August 29, 2016 . Evaluations will be summarized by the Director of Human Resources, included in the Clerk's permanent file and presented at the September 12, 2016 Commission meeting . Those evaluations not received by Human Resources by the date listed above will not be considered. Catherine Berry Direc:tor of Human Resource s Commi ssioner's Signa ture Da te Submitted Commi ss ioner Nam e Page 1 of 5 INSTRUCTIONS AGENDA ITEM# 8C JULY 25, 2016 This evaluation form contains six categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Clerk's performance. 5 =Excellent (almost always exceeds the performance standard) 4 = Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 =Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 =Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page and return to the Human Resource Director by the requested date. On the date space of the cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluation to be presented by one or more Commissioners to the City Clerk. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS __ Diligent and thorough in the discharge of duties, "self-starter" __ Exercises good judgment __ Displays enthusiasm, cooperation, and will to adapt __ Exhibits composure and attitude appropriate for the position Add the values from above and enter the subtotal __ + 4 = __ score for this category 2. PROFESSIONAL SKILLS AND STATUS __ Maintains knowledge of current developments affecting the practice of the Clerk's Office __ Demonstrates a capacity for innovation and creativity __ Anticipates and analyzes problems to develop effective approaches for solving them Commissioner Name Page 2 of 5 Initials __ Willing to try new ideas proposed by Commission members and/or staff AGENDA ITEM# 8C JULY 25,2016 __ Sets a professional example by handling affairs of the Clerk's office in a fair and impartial manner Add the values from above and enter the subtotal __ + 5 = __ score for this category 3. CITY CLERK FUNCTIONS __ Oversees the appropriate maintenance of all records of the City and oversees the records retention and destruction process __ Provides accurate and timely agendas and successfully manages the agenda process for the Commissioners, City Manager and Department Heads __ Attends all regular and special meetings of the Commission and successfully provides accurate official minutes of the proceedings __ Manages all public records requests __ Manages municipal elections, and exhibits knowledge of principles and practices of municipal code and pertinent election law __ Ability to meet and serve the public with tact and creditability Add the values from above and enter the subtotal __ + 6 = __ score for this category 4. REPORTING AND RECORDS __ Provides regular information and reports to the Commission concerning matters of importance to the City, using the City Charter as a guide __ Responds in a timely manner to requests from the Commission for special reports __ Takes the initiative to provide information, advice and recommendations to the Commission on functions and issues involving the Clerk's Office __ Effectively manages records and indexing of records for public use __ Understands Florida Public Records and Government in the Sunshine Laws Add the values from above and enter the subtotal __ + 5 = __ score for this category 5. FISCAL MANAGEMENT __ Makes the best possible use of available funds, conscious of the need to operate the the Clerk's Office efficiently and effectively __ Prepares a budget and budgetary recommendations in an intelligent and accessible format Commissioner Name Page 3 of 5 Initials AGENDA ITEM# 8C JULy 25, 2016 __ Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability __ Appropriately monitors and manages fiscal activities of the Clerk's Office Add the values from above and enter the subtotal __ + 4 = __ score for this category 6. STAFFING AND SUPERVISION __ Manages staff effectively __ Encourages teamwork, innovation and effective problem-solving among staff members __ Instills confidence and promotes initiative in subordinates through supportive controls for their programs while still monitoring operations at the staff level __ Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress and providing appropriate feedback __ Promotes training and development opportunities for employees Add the values from above and enter the subtotal __ + 5 = __ score for this category NARRATIVE EVALUATION What would you identify as the City Clerk's strength(s), expressed in terms of the principle results achieved during the rating period?-------------------- What performance area(s) would you identify as most critical for improvement? _____ _ Commissioner Name Page 4 of 5 Initials AGENDA ITEM# 8C JULY 25,2016 What constructive suggestions or assistance can you offer the City Clerk to enhance performance? What other comments do you have for the City Clerk; e.g., priorities, expectations, goals or objectives for the new rating period?---------------------- Commissioner Name Page 5 of 5 Initials City Attorney Performance Evaluation Summary City of Atlantic Beach, Florida Evaluation period: October 1, 2014 to September 30, 2015 OVERALL SCORE= 4.56 PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS= 4.25 4.6 Diligent and thorough in the discharge of duties, "self-starter" 4 Exercises good judgment 4 Displays enthusiasm, cooperation, and will to adapt 4.4 Exhibits composure and attitude appropriate for the position 2. LEGAL CONSULTATION= 4.3 AGENDA ITEM# 8C JULY 25,2016 4.4 Provides the scope of legal expertise necessary to meet the City's needs on issues that arise 4.6 Provides his best and honest recommendations given all existing legal issues and ramifications 4.2 Possesses knowledge of and provides efficient and effective advice on the City's Charter and Municipal Code 4.4 Advice provided regularly takes into account and balances the overall goals and objectives of the City 4 Proactively identifies potential legal issues when he is aware of them to avoid problems from occurring 4.2 Accurately identifies and addresses all legal issues within documents and items that he reviews 3. LEGAL REPRESENTATION= 4.36 4.4 Aggressively represents the interests of the City as directed by the Commission 4.2 Approach to legal matters is effective in achieving the best possible legal outcomes for the City's interests given the issues that arise 4.6 Represents the City in a professional and ethical manner 4.4 Is impartial and objective in his duties and responsibilities 4.2 Estimates of legal impacts are reasonably accurate on a regular basis 4. STAFF WORK= 4.55 AGENDA ITEM# 8C JULy 25, 2016 4.6 Prepares ordinances, resolutions, contracts and other legal work accurately and consistent with the direction and objectives communicated by the Commission, City Manager and/or Department Heads 4.6 Maintains a good working relationship with members of the City's management team 4.2 Able to maintain the Commission's and Staff's confidence while informing them of the different legal risks that proposed actions might generate 4.8 Displays a positive attitude in carrying out his responsibilities and responding to requests 5. COST/FISCAL ACCOUNTABILITY AND CONTROL = 4.94 4.8 Effectively manages and controls legal costs given the issues, assignments and requests made to him 5 Legal tasks are performed with appropriate authorization according to established procedures and contract requirements 5 Fiscally effective approach in achieving best possible legal outcomes for the City's interests given the issues that arise Invoices accurately identify tasl<s and expenses in sufficient detail to provide accountability and cost control 6. RESPONSIVENESS/TIMELINESS OF ACTIONS= 4.76 4.6 Requested legal work and assignments are completed in a timely manner within established time frames 5 Accessible when needed to respond to requests for legal information and assistance 4.8 Timely completion of legal reviews and requests for information 5 Effective follow-up to requests that are made to him 4.4 Accurately interprets and clarifies Commission and City Manager direction 7. COMMUNICATIONS= 4.74 4.6 Effectively communicates with Commissioners, City Manager and Department Heads 4.8 Answers are provided in a timely and understandable manner 4.8 Maintains confidentiality with regard to all legal matters, as appropriate 2 NARRATIVE EVALUATION AGENDA ITEM# SC JULY 25, 2016 What would you identify as the City Attorney's strength(s), expressed in terms of the principle results achieved during the rating period? • Communicates well and understands the scope of his work. • Depth of knowledge and his tenacity and willingness to serve the community. • High moral character, sharp mind and quiet presence. • Team approach used by his office gives the city the resources of a number of highly qualified attorneys. • Tipping fee resolution-showed him to be persistent, a good communicator, attentive and excellent mediator. • ABCC annexation -well informed, excellent attention to detail, excellent follow-through. • Ordinances -available to discuss any proposed ordinance at any time. • Charter-available to moderate the committee -excellent result. • Getting more comfortable as a municipal attorney. • Extremely responsive. What performance area(s) would you identify as most critical for improvement? • Identify risks more effectively in a public setting. • Review parliamentary rules and if unsure at meeting state that fact. • Be more assertive when asked for an opinion at the dais. Ok to say don't know the answer. Seems a bit "timid" when responding to commissioner's questions. What constructive suggestions or assistance can you offer the City Attorney to enhance performance? • Be more assertive when risk potential is identified in his opinion. • Keep working for the benefit of the citizens and the city of AB. • Exemplary professionalism. • Level of engagement and accessibility to the commission and entire staff far exceeded expectations. • His confidence will grow as he gains more experience as a municipal attorney. 3 AGENDA ITEM# 8C JULY 25, 2016 What other comments do you have for the City Attorney e.g., priorities, expectations, goals or objectives for the new rating period? • Should make every effort to engage each of the new commissioners and to acquaint the commissioners with their entire team and assure them of their loyalty, and that interests and efforts are with and for the city. • Have no doubt will exceed expectations of incoming commission and reach all goals that they set. • Continue to learn and grow in the position. 4 City Clerk Performance Evaluation Summary City of Atlantic Beach, Florida Evaluation period: October 1, 2014 to September 30, 2015 OVERALL SCORE = 4.44 PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS= 4.5 5 Diligent and thorough in the discharge of duties, "self-starter" 4.4 Exercises good judgment 4 Displays enthusiasm, cooperation, and will to adapt 4.6 Exhibits composure and attitude appropriate for the position 2. PROFESSIONAL SKILLS AND STATUS= 4.36 AGENDA ITEM# 8C JULY 25, 2016 4.6 Maintains knowledge of current developments affecting the practice of the Clerk's Office 4.2 Demonstrates a capacity for innovation and creativity 4.4 Anticipates and analyzes problems to develop effective approaches for solving them 3.8 Willing to try new ideas proposed by Commission members and/or staff 4.8 Sets a professional example by handling affairs of the Clerk's office in a fair and impartial manner 3. CITY CLERK FUNCTIONS= 4.77 4.8 Oversees the appropriate maintenance of all records of the City and oversees the records retention and destruction process 4.6 Provides accurate and timely agendas and successfully manages the agenda process for the Commissioners, City Manager and Department Heads 4.8 Attends all regular and special meetings of the Commission and successfully provides accurate official minutes of the proceedings 4.8 Manages all public records requests 4.6 Manages municipal elections, and exhibits knowledge of principles and practices of municipal code and pertinent election law 5 Ability to meet and serve the public with tact and creditability 4. REPORTING AND RECORDS = 4.4 AGENDA ITEM# SC JULY 25, 2016 4.2 Provides regular information and reports to the Commission concerning matters of importance to the City, using the City Charter as a guide 4.6 Responds in a timely manner to requests from the Commission for special reports 4 Takes the initiative to provide information, advice and recommendations to the Commission on functions and issues involving the Clerk's Office 4.6 Effectively manages records and indexing of records for public use 4.6 Understands Florida Public Records and Government in the Sunshine Laws 5. FISCAL MANAGEMENT= 4.55 4.6 Makes the best possible use of available funds, conscious of the need to operate the the Clerk's Office efficiently and effectively 4.6 Prepares a budget and budgetary recommendations in an intelligent and accessible format 4.4 Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability 4.6 Appropriately monitors and manages fiscal activities of the Clerk's Office 6. STAFFING AND SUPERVISION= 4.08 4 Manages staff effectively 4.2 Encourages teamwork, innovation and effective problem-solving among staff members 4 Instills confidence and promotes initiative in subordinates through supportive controls for their programs while still monitoring operations at the staff level 4 Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress and providing appropriate feedback 4.2 Promotes training and development opportunities for employees NARRATIVE EVALUATION AGENDA ITEM# 8C JULY 25,2016 What would you identify as the City Clerk's strength(s), expressed in terms of the principle results achieved during the rating period? • Very good at responding to needs of public and commission. • Responsiveness, ability to take charge and willingness to take on more responsibility. • Thorough, responsive, accessible, organized professional and competent. • Very detailed and protective of the city's stature. • Attention to detail and ability to remain apolitical. What performance area(s) would you identify as most critical for improvement? • Managing staff, specifically Nancy • More assertive in her duties as clerk. • Continue to identify the needs of the city clerk's office and realize that the clerk is not subordinate to the CM or Attorney within the dictates of the clerk's responsibilities as stated within the charter. • Expand on the clerk's ability to disseminate information to the citizens via electronic means. • Could learn to be more flexible with procedures and change. • At times it seems as if her political views can hamper her enthusiasm for the task at hand. • Remain neutral in all matters at all times. What constructive suggestions or assistance can you offer the City Clerk to enhance performance? • Need to be stronger in management of Nancy. • More assertive. • Continue to attend workshops, etc. that will improve and enhance her duties as clerk. • More assertive to move the needs of her office forward. • Continue to become more vocal during commission meetings to make sure the clerk is aware of the directives of the commission -must ask for clarification, as appropriate. • Serves the city well. Work is thorough and her staff is always willing to help out. • Be more assertive when necessary with all parties equally. AGENDA ITEM# 8C JULY 25, 2016 What other comments do you have for the City Clerk; e.g., priorities, expectations, goals or objectives for the new rating period? • Great job. With change in administration, must step up her performance and assertiveness as clerk. • Appreciates the work ethic and assistance of the clerk's office and thank them for their efforts. • Hope she will embrace more technological changes that can be an asset to both the city and the clerk's office.· • Take enhanced educational role for new commissioners. City Manager Annual Performance Evaluation Summary City of Atlantic Beach, Florida Evaluation period: October 1, 2014 to September 30, 2015 OVERALL SCORE = 4.256 PERFORMANCE CATEGORY SCORING AGENDA ITEM# 8C JULY 25, 2016 1. INDIVIDUAL CHARACTERISTICS= 4.4 4.8 Diligent and thorough in the discharge of duties, "self-starter" 4 Exercises good judgment 4 Displays enthusiasm, cooperation, and will to adapt 4.6 Mental and physical stamina appropriate for the position 4.6 Exhibits composure, appearance and attitude appropriate for executive position 2. PROFESSIONAL SKILLS AND STATUS= 4.2 4 Maintains knowledge of current developments affecting the practice of local government management 4.4 Demonstrates a capacity for innovation and creativity 4.2 Anticipates and analyzes problems to develop effective approaches for solving them 4 Willing to try new ideas proposed by Commission members and/or staff 4.4 Sets a professional example by handling affairs of the public office in a fair and impartial manner 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY= 4.2 4.6 Carries out directives of the Commission as a whole as opposed to those of any one member or minority group 4.4 Sets meeting agendas that reflect the guidance of the Commission and avoids unnecessary involvement in administrative actions 4 Disseminates complete and accurate information equally to all Commissioners in a timely manner 4 Assists by facilitating decision making without usurping authority 4 Responds well to requests, advice, and constructive criticism 4. POLICY EXECUTION = 4.16 4.4 Implements Commission actions in accordance with the intent of Commission AGENDA ITEM# 8C JULY 25, 2016 4.4 Supports the actions of the Commission after a decision has been reached, both inside and outside the City 4.2 Understands, supports, and enforces local government's laws, policies, and ordinances 3.8 Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness 4 Offers workable alternatives to the Commission for changes in law or policy when an existing policy or ordinance is no longer practical 5. REPORTING = 4.2 4 Provides regular information and reports to the Commission concerning matters of importance to the City, using the City charter as guide 4.4 Responds in a timely manner to requests from the Commission for special reports 4 Takes the initiative to provide information, advice, and recommendations to the Commission on matters that are non-routine and not administrative in nature 4.2 Reports produced by the City Manager are accurate, comprehensive and concise 4.4 Produces and handles reports in a way to convey the message that affairs of the City are open to public scrutiny 6. CITIZEN RELATIONS= 4.36 4.4 Responsive to requests from citizens 4.4 Demonstrates a dedication to service to the community and its citizens 4 Maintains a nonpartisan approach in dealing with the news media 4.6 Meets with and listens to members of the community to discuss their concerns and strives to understand their interests 4.4 Gives an appropriate effort to maintain citizen satisfaction with City services 7. STAFFING= 4 4.4 Recruits and retains competent personnel for staff positions 3.8 Applies an appropriate level of supervision to improve any areas of substandard performance 2 AGENDA ITEM# 8C JULY 25,2016 3.8 Stays accurately informed and appropriately concerned about employee relations 4.2 Professionally manages the compensation and benefits plan 3.8 Promotes training and development opportunities for employees at all levels of the organization 8. SUPERVISION= 4 4 Encourages heads of departments to make decisions within their jurisdictions with minimal City Manager involvement, yet maintains general control of operations by providing the right amount of communication to the staff 4.2 Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level 4 Develops and maintains a friendly and informal relationship with the staff and work force in general, yet maintains the professional dignity of the City Manager's office 3.8 Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, providing appropriate feedback and appropriate mentoring 4 Encourages teamwork, innovation, and effective problem-solving among the staff members 9. FISCAL MANAGEMENT= 4.76 4.8 Prepares a balanced budget to provide services at a level directed by the Commission 4.8 Makes the best possible use of available funds, conscious of the need to operate the the City efficiently and effectively 4.6 Prepares a budget and budgetary recommendations in an intelligent and accessible format 4.8 Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability 4.8 Appropriately monitors and manages fiscal activities of the City 10. COMMUNITY= 4.28 4 Shares responsibility for addressing the difficult issues facing the City 4.2 Avoids unnecessary controversy 4.4 Cooperates with neighboring communities and the county 3 AGENDA ITEM# 8C JULY 25, 2016 4.2 Helps the council address future needs and develop adequate plans to address long term trends 4.6 Cooperates with other regional, state and federal government agencies NARRATIVE EVALUATION What would you identify as the manager's strength(s), expressed in terms of the principle results achieved during the rating period? • Background and expertise with regard to finances • Great employee relations • Deep understanding of the issues specific to Atlantic Beach • Thorough and competent problem solver. • Takes the time to look at each problem from all sides to reach a fair, cost effective and responsible solution, which often leads to budget savings as well as savings of staff's time and energies. • Instrumental in concluding the tipping fee issue • Open door policy for citizens, staff and elected officials • Follow through is noted by the annexation of ABCC and the reorganization of the COAB utilities and public works departments. What performance area(s) would you identify as most critical for improvement? • Time management is very important for the health and well-being of all employees. A continuous schedule of late nights and weekends will ultimately affect one's health and job performance. Keep an open door policy but limit the conversation. • Growing in his position as CM and made great strides in his short tenure. Dedication to the City and its fiscal strength is impressive. Utilize educational opportunities to further understand the breadth and depth of role as CM. • Establish borders for Management role vs. Commission role. • Supervising and monitoring city personnel; implementing better discretion when it comes to discussing issues (whether city staff, commission and citizens); becoming more involved with professional associations that have the resources to learn about the workings/managing of a city, its personnel and elected officials. 4 AGENDA ITEM# 8C JULY 25, 2016 What constructive suggestions or assistance can you offer the City Manager to enhance performance? • Show more exterior confidence in his decisions. • Take more time away from the office so he can come back refreshed with new eyes to more clearly see the day to day operations. • Continue the open door policy. • Appreciates that CM gives citizens opportunity for input into the decision process for projects. Would suggest that the citizens be involved and receive communications during construction. What other comments do you have for the City Manager; e.g., priorities, expectations, goals or objectives for the new rating period? • Listen to the Commission as a whole, and not one particular commissioner. • Encourage him to maintain the long-term outlook and encourage the new commission to follow through with the vision process that has been put in place. • Will need to spend time mentoring and helping the new commissioners learn about the practical workings of our government. • Very pleased with the CM's performance in his role. • Listen more and talk less-he tends to interrupt with his own viewpoints and ideas before allowing the person to finish. • Encourage him to attend course re: conflict resolution as he tends to want to "avoid" the conflict rather than trying to resolve it in the early stages. • Be decisive, yet respectful. 5 RESOLUTION NO. AGENDA ITEM# SD JULY 25, 2016 DRAFT 7/12/2016 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, STATING ITS INTENTION TO COMPLY WITH THE SUPREME COURT OPINION IN THE CASE OF REED V. TOWN OF GILBERT, ARIZ.,-U.S.-, 135 S. Ct. 2218, 2221, 192 L. Ed. 2d 236 (2015) AND SUSPENDING ENFORCEMENT OF ALL REGULATIONS GOVERNING TEMPORARY NON-COMMERCIAL SPEECH AS THOSE REGULATIONS RELATED TO THE CITY'S SIGN CODE, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission has adopted ordinances govemmg certain signs within the City of Atlantic Beach and those ordinances are contained in the city's Code of Ordinances in Chapter 17, Signs and Advertising Structures, together with associated definitions set forth in Chapter 6, Building and Building Regulations, and Chapter 24, Land Development Regulations. WHEREAS, pursuant to the Supreme Court opinion in the case of Reed v. Town of Gilbert, Ariz. (U.S. June 18, 2015), the traditional regulation of temporary noncommercial signs in municipal codes across the country was impacted in that any sign code provisions which separately categorized or classified temporary noncommercial signs, such as political signs or for rent signs, based upon the information conveyed, are now subject to strict scrutiny rather than intermediate scrutiny by the courts. WHEREAS, in response to this recent opinion, it is in the best interest of the City to take action to suspend enforcement of regulations governing temporary noncommercial speech as those regulations relate to the City's Sign Code and related definitions and will consider revisions to its Sign Code and related provisions to comport with the Supreme Court's guidance in the Reed case to ensure that its signage regulations will be interpreted as content neutral except where a compelling government interest requires a content-based distinction. 00681429-1 AGENDA ITEM# 8D JULY 25, 2016 DRAFT 7/12/2016 SECTION 1. Recitals Adopted. The above recitals are confirmed and adopted. SECTION 2. Compliance with Reed v. Town of Gilbert, Ariz. That the City m compliance with the recent Supreme Court opinion in Reed v. Town of Gilbert, Ariz. will cease enforcement of all provisions of its Sign Code that are in conflict with the guidance given by the Supreme Court opinion in Reed v. Town of Gilbert, Ariz. The City will suspend enforcement of all regulations governing temporary noncommercial speech as those regulations relate to the City's Sign Code. SECTION 3. Statement concerning readoption. That the City Commission affirms that it will not readopt any provision of its Sign Code that would violate the decision of the U.S. Supreme Court in the case of Reed v. Town of Gilbert, Ariz. (U.S. June 18, 2015). SECTION 4. Implementation. That the City Manager is authorized to take all action necessary to implement the purposes of this Resolution. SECTION 5. Effective Date. This Resolution will take effect immediately upon its passage. RESOLVED AND DONE this __ day of _____ , 2016, by the City Commission of the City of Atlantic Beach, Florida. Mitchell E. Reeves, Mayor Attest: Approved as to form: Donna L. Bartle, City Clerk Brenna M. Durden, City Attorney 00681429-1 AGENDA ITEM #8E JULY 25, 2016 DRAFT 7/14/2016 ORDINANCE NO. ______ _ AN ORDINANCE OF THE CITY COMMISSION FOR THE CITY OF ATLANTIC BEACH, FLORIDA, DECLARING A MORATORIUM WITH EXEMPTIONS AS TO THE FILING AND/OR APPLICATION FOR THE ESTABLISHMENT OF BUSINESSES KNOWN AS AUTOMOTIVE SERVICE STATIONS, AUTOMOTIVE SERVICE- MINOR, AUTOMOTIVE REPAIR-HEAVY, CAR WASHES AND CONVENIENCE FOOD STORES WITH FUEL/GASOLINE SALES WITHIN AREAS OF THE CITY WHICH ARE ZONED COMMERCIAL LIMITED ("CL"), COMMERCIAL GENERAL ("CG"), LIGHT INDUSTRIAL AND WAREHOUSING ("LIW") OR SPECIAL PLANNED AREAS ("SPA"); PROVIDING PROHIBITIQN AND SUSPENSION OF ANY SUCH ZONING AND PERMITTING APPROVAL W.ITH EXEMPTIONS; PROVIDING THAT SAID MORATORIUM SHALL BE IN EF;FJi:CTUNTIL , 2017, UNLESS TERMINATED BY THE CITY C()lVIMISSION 1\.T AN EARLIER DATE; PROVIDING FOR LEGISLATIVE FINDINGS,]NTENT ANDPURPOSE; PROVIDING FOR DEFINITIONS; PROVIDING FO~ ZQNING DISTRICTS SUBJECT TO THE MORATORIUM; PROVIDING FOR S~VERABILITY; PROVIDING FOR THE REPEAL OF LAWS IN CONFLICT; AND PROVIDING f\.N EFFECTIYE DATE . .. . ·-·.·.·. WHEREAS, Aliicle VIII, Section 2 of th§ Florida Constitution provides that municipalities shall have govemmental, corporate and proprietary powers to enable municipalities to conduct mm~icipal govemment, perform municipal functions and render municipal services; ancl. . WHEREAS, purs~ahtto thkrefere11ced provision of the Florida Constitution, a city may . .· .. •"··· --,-_._-_ ··-·- exercise anY power for 111unicip~l purposes except as otherwise provided by law; and WHEREAS, Chapter 166, Flori.da Statutes, the "Municipal Home Rule Powers Act", reinforces the authority granted under the Florida Constitution and authorizes municipalities to exercise any power for m.unicipa] purposes, except when expressly prohibited by law and to enact ordinances in fu1iher thereof; and WHEREAS, the City wants to review whether automotive service stations, automotive service-minor, automotive repair-heavy, car washes and convenience food stores with fuel/gasoline sales (hereinafter collectively "Automobile Service Stations") should be allowed in areas zoned CL, CG, LIW and SPA, and, if so, under what conditions and review standards; and 00682684-1 1 AGENDA ITEM #8E JULy 25, 2016 DRAFT 7/14/2016 WHEREAS, the City Commission for the City of Atlantic Beach, Florida desires to protect individual rights, while at the same time promoting the health, safety and welfare of the people, including the compatibility of development and aesthetic impacts of development in the City; and WHEREAS, in order to ensure the uniform enforcement of existing laws and preserve the public peace and good order and to safeguard the health, safety, morals and welfare of the .·---,·---- community and citizens thereof, it is necessary and adyisable to enact a temporary moratorium on the permitting approvals of certain Automobile Service Statiorifacilities in the City; and WHEREAS, the City Commission . for the City of Atlantic Beach, Florida finds it necessary for the promotion of the public safety and welf<uethat this Ordinance be enacted; and -<·>-·. _._ .. ' WHEREAS, implementation~ofthls Ordinance is ill the best interest of the citizens of the City of Atlantic Beach. NOW, THEREFORE, BE IT>()RDAINED BYTHE<COMMISSIONERS OF CITY OF ATLANTIC BEACH,F_[,ORIDA, THAT: SEC'I'JON 1. RECI']]ALS: Ihe (:lforementipned recitations are incorporated herein by reference/ ._ -~-~~~~----; ;> '- SECTION 2. TITLE This Ordina,n.ce shall be l(pown and may be cited as the "Automobile Service Station Moratorium Ordinance'\ SECTION 3. DEFINITIONS For the purpose of this Ordinance, the following terms are defined as follows: (a) "automotive service stations" has the same meaning as "service station- automotive" set forth in Section 24-17 of the City's Land Development Regulations. 00682684-1 2 AGENDA ITEM #8E JULy 25, 2016 DRAFT 7/14/2016 (b) "automotive service -minor" and "automotive repair -heavy" have the same meanings as set forth in Section 24-17 of the City's Land Development Regulations. (c) "car wash" has the same meaning as set forth in Section 24-17 of the City's Land Development Regulations. (d) "convenience food stores with fuel/gasoline sales" means retail outlets for a variety of products such as dairy, bakery, snack foods, beverages (alcoholic and non-alcoholic), tobacco, grocery, health and beauty aids, fast foods to ~go, -meats and produce, and includes dispensing of fuels and other automotive goods arid related services: The term does not include . . . supermarkets. Generally these stores are less th<:m 7,500 square feet in size. These stores may also include sit-down restaurant areas. (e) Taken together, the terms ''automotive service station," "automotive service- minor," "automotive repair-heavy," "car wash" and "coJwenience{ood stores with fuel/gasoline :.·.·.·. ,•, : sales" shall be refenedtocollectiyely herein as .. "AutomobileService Stations." ',.>>. <·· ' '// .:/· SECTION 4. ZONING DISTRICTS SUBJECT TO THE MORATORIUM / .. ,'. '/ This Ordinance shall be applicablet9 all propeliies zoned as CL, CG, LIW or SPA, located within the boundaries of the City of Atlantic Beach. SECTION 5. INTENT · The intent of th~ City C9mmission acting as the governing body of the City of Atlantic Beach, Florida in adopting this Ordinance is to prohibit, subject to the provisions of this Ordinance, the growth of Automobile Service Stations, in areas that are zoned as CL, CG, LIW and SPA Zoning Districts within the City of Atlantic Beach until the City Commission has had an oppoliunity to review and if necessary, amend the regulations relating to the permitting and approval of Automobile Service Stations. 00682684-1 3 AGENDA ITEM #8E JULY 25, 2016 DRAFT 7/14/2016 SECTION 6. TEMPORARY MORATORIUM AND EXEMPTIONS A temporary moratorium is hereby established to prohibit filing and/or application for zoning or permitting of Automobile Service Stations and suspending the process of any zoning or pe1mitting for Automobile Service Stations within areas zoned CL, CG, LIW and SPA. This temporary moratorium shall not apply to and the foll6wing are exempt fi:om this temporary " " moratorium: Gate Petroleum, Inc. project locatedat 501, 535, 54 I Atlantic Boulevard; and any Automobile Service Stations which are established and conducting business as of the effective date of this Ordinance. This temporary moratorium shaJLBe in place from the effective date of this Ordinance through ____ __;_:_.:,..,___, ~Q 17. The (:ity Commission may rescind this moratorium or extend this nwratorium fotp\riods of up to six montll.s. " " " SECTION 7. ENFORCEM,ENT, PENALTIES ANDINJUNCTIVE RELIEF The City's code enforcem~ntofficer, lawenforcement or any other person authorized to ,··, -. enforce ordinances" in the CitY ofA~lantic" Bea~h may enforce the provisions of this Ordinance. Any enforcement action or legal remedy available under controlling state law, including but not limited to, prosecution as a rrlisdemearior with a fine not exceeding Five Hundred Dollars ($500.00) or by imprisonmentfor a term not exceeding sixty (60) days or by both fine and imprisonment, may be imposed as a penalty. Nothing contained herein shall prevent the City from taking such other lawful action in law and equity as may be necessary to remedy any violation of, or refusal to comply with, any part of this Ordinance, including but not limited to: (a) Code enforcement action pursuant to City of Atlantic Beach Ordinances; (b) Pursuit of injunctive and/or declaratory relief in a comi of competent jurisdiction; 00682684-1 4 AGENDA ITEM #8E JULY 25, 2016 DRAFT 7/14/2016 (c) Initiating an action to recover any and all damages that may result from a violation of, or a refusal to comply with, any part of this Ordinance; or (d) Utilizing any other action or enforcement method allowable by law. SECTION 8. REPEAL OF LAWS IN CONFLICT All Ordinances or pmis of Ordinances in conflict herewith are repealed to the extent of such conflict. SECTION 9. SEVERABILITY If any section, subsection, sentence, clause,<phrase, or provisiqn of this Ordinance is for any reason held invalid or unconstitutional by a11y court of competent juri~diction, such portion shall be deemed a separate, distinct • <md independent provjsion and such holding shall not be construed to render the remaining provisiol1s.ofthis Ordinance invalid or unconstitutional. SECTION 10. EFFECTIVE DATE This Ordinance shall take effect immediat~lyupon its final passage and adoption. This Ordinance shall not be codified. PASSED by the._ City Commission on first reading this __ day of _____ _ 2016, PASS ED by the City Cpmmission on second and final reading this _ day of __ , 2016. CITY OF ATLANTIC BEACH Mitchell E. Reeves, Mayor Attest: 00682684-1 5 Donna L. Bartle, City Clerk Approved as to form and conectness: Brenna M. Durden, City Attomey 00682684-1 6 AGENDA ITEM #SE JULY 25, 2016 DRAFT 7/14/2016 AGENDA ITEM: SUBMITTED BY: DATE: STRATEGIC PLAN LINK: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT: CITY MANAGER: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT 90-Day Calendar for the Mayor and Commission AMENDED ITEM 9A JULY 25, 2016 Yvonne Calverley, Executive Assistant to the City Manage: JC-- July 20, 2016 (/ None The 90-day calendar is included on the agenda for the purpose of setting meeting dates, determining the location, time and whether or not to videotape special meetings and workshops ifthe Commission desires. The rolling 90-day calendar will be revised after receiving input from City staff and the Commission and will be included in each agenda for consideration. Special notes: • Budget Workshops are scheduled for Monday, August 15th and Wednesday, August 24th from 5:30 to 9 pm in the Chamber. • The rescheduled Town Hall Meeting for August will be held on Saturday, August 27th at 10 am in the Commission Chamber. " The Annual Board Member Reception is scheduled for Thursday, September 29th at 6:30pm at the Adele Grage Cultural Center. • The Town Hall Meeting for October is tentatively scheduled for Saturday, October 15th at 10 am at the Jordan Park Center. None Approve the 90-Day Calendar for August through October 2016 1) Mayor and Commission 90-Day Calendar (August through October 2016) SUNDAY MONDAY 1 7 8 Songwriters' Concert Commission Mtg 6-8 pm 6:30pm Adele Grage (lnvoc-Waters) 14 15 Budget Workshop 5:30 to 9 pm Chamber 21 22 Commission Mtg 6:30pm (lnvoc -Reeves) 28 29 Acoustic Nights 6 -8 pm Bull Park MAYOR AND COMMISSION August 2016 TUESDAY WEDNESDAY THURSDAY 2 3 4 9 10 11 News letter Due (Stinson) 16 17 18 23 24 25 Budget Workshop 5:30 to 9 pm Chamber 30 31 FRIDAY 5 6 Due Date for 8/22 Agenda Items 12 13 19 20 26 27 Due Date for 9/12-Agenda Items Twilight Movie Russell Park SATURDAY To\\n Hall Meeting 10 am to Noon Chamber ~ .... ~ c"" ,...z <C Nm ~c N-O~ ~~ ID ~ ~l ';\.D .\Y \ltl\:D.\Y 4 5 6 So ngwriters· Labor Day Concert 6-8 pm City Offices Adele G rage Closed II 12 13 Commission Mtg 6:30pm (Invoc-Stinson) Videotaped 18 19 20 25 26 27 Acoustic N i ghts Commission Mtg 6 -8 pm 6:30pm Bull Park (lnvoc-Hill) Videotaped MAYOR AND CO:rv11\1ISSION September 2016 Tl 'I ·:~D .\ Y ,,., ·:n::-.: I ·:~ n 'Y TIIL 'R~D .\ Y 1 7 8 Newsletter Due (Waters) 14 15 21 22 28 29 Board Member Reception 6:30pm Adele Grage I ·RID.\Y 2 9 Due Date for 9/26 Agenda Items 16 23 Due Date for 10/10 Agenda Items 30 Twilight Movie Donner Park ~.\'Jl 'ltD,\'\' 3 10 1~ 2-1 l> .... ~ em ,...z <C Nm !1'0 N-O~ ~~ \D l> MAYOR AND CO:MMISSION October 2016 St':-...D .\ Y ;-,)( l .'d )_\ y H 'I-:SD .\Y \\"1-:D:-...1 -:SD .\ Y Tlll 'RSD .\Y I·RID .\Y S.\Tl '1{1).\Y 1 2 3 4 5 6 7 Newsletter Due 8 (Hill) October Festi\ al Due Date for I 1 am -3 pm 10/24 Donner Park Agenda Items 9 SongwTiters 10 11 12 13 14 15 Concert Commission Mtg To'm Hall Meeting 6-8 pm 6:30pm lOam Adele Grage (lnvoc-Harding) Jordan Park (Tentative) 16 17 18 19 20 21 22 Campout Under the Stars Russell Park 23 24 25 26 27 28 29 Acoustic Nights Commission Mtg Due Date for 6-8 pm 6:30pm 11/14 Bull Park (Jnvoc-Waters) Agenda Items 30 31