Item 4B Award Contract for Landscaping and IrrigationCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 4B
AUGUST 22, 2016
AGENDA ITEM: Contrac t for La nd sca pe Main te nance at the Following Location s:
Atl antic Blvd . Medians, Town Ce nter, Mayport Rd . Flyovcr Areas , May port Rd .
Medians and City Parks/Commo n Areas. City Bid #1516-14 .
Donald D. Jacobovit z, ~~w SUBMITTED BY:
DATE:
Public Work s Director / (
Augu st 4, 20 16
BACKGROUND: On July 27, 20 16 bid s were received for the Co ntract for Landscape Maintenance
tor Public Works. Five firms attended the mandatory pre-bid meeting held on
July 14 , 2016. Four firm s s ubmitted bid s as fo ll ows:
TOTAL ANNUAL COST: BrightVicw C had Brock
Land sca pe Enterprises
Gra nd Total for All Locati ons $130,548.00 $127,080.00
Added Alternate #I: Ma intenance N/A $6,000.00 of Jasmine Street Ponds (2) Area
Added Alternate #2: Flea N/A $1,800.00 Treatment of the AB Dog Park
Added Alternate #3: Maintain 11
Medians on Mayport Rd. for COJ N/A $16,000.00
(notth of Dutton Island Rd.)
BUDGET: Fund s are budgeted as follows :
00 1-5002-5 41 -3400 $ 26,896.00
001-5002-541-3402 $ 14,520.00
001-5002-54 1-3 40 3 $ 17,690.00
001-6020-572-3400 $ 66,000 .00
$125,106.00
Grass Root s R&D
Southern La nd scap in g
Living & Irrigation
$184,000.00 $119 ,8 41.00
$2,000 .00 $4,410.00
$1,440.00 $540.00
$2,000.00 $17,628.00
RECOMMENDATION: Award th e contract including Added Alternates #I and #2 to the low
bidder, R&D Land sca ping & Inigation , (the current contractor who
provides these services), for an ann ual total of$124,79 1.00. Allow the
C ity of Jacksonville to piggyback on the co nt ract for Add ed Alternate #3.
ATTACHMENTS: Bid Tabu lation Sheet
Bids are on file with the Cit y Clerk
REVIEWED BY CITY MANAGER:_~--"'-.... ./'-~"-'<1......,._.,::L..-..,~o::z;:::..l""""~'-e~---------
MO
LOCATION
Streets
Atlantic Blvd median maint.
Town Center maintenance
M a yport Rd . Flyov e r Ar eas
3 .1 Pond area, Mayport Rd. between W 4th & 5569.00 W5th
3.2 Pond area, Mayport Rd by Best Western 5340.00 Hotel
3.3 Atlantic Bch side of Flyover 5580.00
3.4 Neptune Bch side of Flyover 51,250.00
Annual Tota l f o r Mayport Rd. Flyo v er
Areas (3.1-3.4 )
Mayport Road Medians (3)
Pa rks & M aintenance
City Hall/Public Safety $475.00
Frasier Pa rk/5 Ways Intersection 5280.00
Bull Park 5300.00
Veteran's Memorial Park 5420.00
Russell Park 5880.00
Howell Park $440.00
Water's Park $90.00
Marvin's Garden Park 590.00
Donner Park 5620.00
Jordan Park 5620.00
Johansen park 5705.00
Rose Park (dog park, soccer field, grassed
$440.00 prkg area)
Dog Park (Aquatic Gardens) $265.00
Ahern/Ocean Rescue access 530.00
3rd St. Beach Access $30.00
4th St. Beach Access $30.00
lOth St. Beach Access 515.00
BID 1516-14 MULTI-YEAR CONTRACT: LANDSCAPE MAINTENANCE, PW
BID OPENING: JULY 27,2016
Brlg h tVlew land scap e Chad Brock Ente rprises Grass Roots Sout h e rn Uvi ng
X 12 x52 MO Xl2 x52 MO X 12 x52
MO Wks ANNUAL COST MO Wks ANNUAl COST MO Wks ANNUAL COST
12 52 $13,200.00 52,000.00 12 52 $24,000.00 5750.00 12 52 59,000.00
12 52 $9,180.00 5800.00 12 52 $9,600.00 5500.00 12 52 $6,000.00
12 52 56,828.00 5300.00 12 52 $3,600.00 $250.00 12 52 53,000.00
12 52 $4,080.00 5300.00 12 52 $3,600.00 $250.00 12 52 $3,000.00
12 52 $6,960.00 5600.00 12 52 57,200.00 $250.00 12 52 53,000.00
12 52 $15,000.00 $700.00 12 52 $8,400.00 5500.00 12 52 $6,000.00
$32.868.00 $22,800.00 $15,000.00
12 52 $4,200.00 $500.00 12 52 56,000.00 5250.00 12 52 53,000.00
12 38 55,700.00 5550.00 12 38 56.600.00 $400.00 12 38 $4 ,800.00
12 38 $3,360.00 $325.00 12 38 53,900.00 5400.00 12 38 54,800.00
12 38 53.600.00 $350.00 12 38 $4,200.00 51,000.00 12 38 512,000.00
12 38 55,040.00 5180.00 12 38 52,160.00 5800.00 12 38 59,600.00
12 38 510,560.00 5180.00 12 38 52,160.00 52,750.00 u 38 $33,000.00
12 38 $5,280.00 5125.00 12 38 $2,100.00 $1,500.00 12 38 $18,000.00
12 38 $1,080.00 $100.00 12 38 51,200.00 $100.00 12 38 $1,200.00
12 38 $1,080.00 5110.00 12 38 $1,320.00 SlSO .OO 12 38 $1,800.00
12 38 $7,440.00 $475.00 12 38 $5,700.00 ssoo.oo 12 38 $6,000.00
l2 38 $7,440.00 $275.00 12 38 $3,300.00 5600.00 12 38 $7,200.00
l2 38 58,460.00 $1,500.00 12 38 $18,000.00 $2,750.00 12 38 $33,000.00
12 38 $5,280.00 5300.00 12 38 $3,600.00 $500.00 12 38 56,000.00
12 38 $3 ,180.00 $200.00 12 38 52,400.00 $250.00 12 38 $3,000.00
12 38 5360.00 560.00 12 38 $120.00 $75.00 12 38 $900.00
12 38 5360.00 $60.00 12 38 5120.00 $75.00 12 38 $900.00
12 38 $360.00 560.00 12 38 $720.00 $100.00 12 38 $1,200.00
12 38 $180.00 560.00 12 38 5720.00 $100.00 12 38 $1,200.00
MO
51.791.67
$1,216.67
$464.00
$50.00
$522.00
5239.00
5351.66
5480.00
5266.00
$222.00
5130.00
51,055.00
$178.00
$117.00
$89.00
5600.00
$275.00
51,050.00
$350.00
5118.75
$45 .00
545.00
$45.00
$45.00
R & D landsca ping
X 12 x52
MO Wks ANNUAL COST
12 52 $21,500.04
12 52 $14,600 .04
12 52 55,568.00
12 52 5600.00
12 52 56,264.00
12 52 52,868.00
$15,300.00
12 52 $4,219.92
12 38 55,760.00
12 38 53,192.00
12 38 52,664.00
12 38 51,560.00
12 38 $12,660.00
12 38 $2,136.00
12 38 5 1,4 04.00
12 38 $1,068.00
12 38 $7,200.00
12 38 53,300.00
12 38 $12,600.00
12 38 $4,200.00
12 38 51,425.00
12 38 $540.00
12. 38 $540.00
12 38 $540.00
12 38 $540.00
l>l>
C Cil
Ci)l'n cz V'O -4)>
N
!"'
BID 1516-14 MULTI-YEAR CONTRACT: LANDSCAPE MAINTENANCE, PW
BID OPENING : JULY 27,2016
LOCATION BrlghtView Landscape Chad Brock Enterprises Grass Roots Southern living R & D Landscaping
11th St. Beach Access $15.00 12 38 $180.00 560 .00 12 38 $720.00 5100.00 12 38 $1,200.00 545.00 12 38
12th St. Beach Access $30.00 12 38 5360.00 $80.00 12 38 $960.00 $150.00 12 38 $1,800.00 $45 .00 12 38
13th St. Beach Access $30.00 12 38 5360.00 580 .00 12 38 $960 .00 5100.00 12 38 51,200.00 545 .00 12 38
19th St. Beach Access $30.00 12 38 5360.00 560.00 l2 38 $720 .00 5100.00 12 38 $1.200.00 545 .00 12 38
w. 6th St. Overlook $90 .00 12 38 $1 ,080.00 $100.00 12 38 $1,200.00 $100.00 12 38 $1.200.00 $61.00 12 38
Grand Total for Parks (5 -26) $5,925.00 $71,100.00 $5,390.00 $64,680 .00 $12,600 .00 $151,200.00 $5,351.75
Grand Total For Streets & Parks (1 -26)
$130,548.00 $127,080.00 $184,200.00
Added Alternate #1: Maintenance of
Jasmine St Ponds (2) N/A so.oo $6,000.00 Year $6,000.00 52,000.00 Year $2,000.00 367.5 12
Added Alternate #2: Mo nthly flea treatment at
N/A so.oo $1 ,800.00 $1,800.00 $120.00 $1,440.00 545.00 12 Dog Park Year 12
Added Alternate #3: Maint. of U
landscape m e dians on Ma yport Rd
N/A (Dutton Island Rd N -Pioneer Dr.) for COJ 50.00 $16,000.00 Year $16,000.00 $2,000.00 Year $2,000.00 51,469.00 12
Grand Tota l (Unes 1-26 +Added $130,548.00 $150,880.00 $189,640.00
Alternates)
••BrightVlew: Upon ver ification of their bid, mathe matical errors were found for items 3.1 thru 3 .4. The written ann ual costs were $8,040, $6,420, $6,360 & $16,560 respect.ively,
.. for a written total of $37,380 . This creates a difference i n the gran d total of lines 1 -26 of $4,512less than the written a mou nt.
••R&D: Upon verification of their bid, a mathematical error was found on line 26 of the b id form. The written total was $740, but the total is $64,221.
**This created a difference in the grand total (lines 1 -26) of $8.00 less than the written total.
$540.00
$540.00
$540.00
$540.00
5732 .00
$641 ,221.00
$119,841.00
$4,410.00
$540.00
$17,628.00
$142,419.00