Item 7A- Public Hearings on BudgetCITY OF ATLANTI C BEACH, FLORID A
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 7A
SEPTEMBER 12, 2016
AGENDA ITEM: Pub li c He arings on adopt in g a Ten tat ive Mi ll age Rate and adopting Ordinance #20-
16-140 establi shin g th e Operating Budget for fisca l year 20 16/20 17.
SUBM ITTED BY: Russell Caffey, F inan ce Director ~jV
DATE: August 26, 20 16
BACKGROUND : In order to adopt a mi ll age ra te and operati ng budget, the City Commission must
ad here to a s tr ic t process per state law. Please find attac hed an outl in e for the pub li c hearin gs to be held
on September 12111 , 20 16 i n th e Com mi ss io n Chamb ers at 6:30pm as was not iced to a ll properly owners
by th e Duval Co unty Property Appraiser's Office. The format is th e same as in previous years and is to
be read into the record as prese nted in order to assure comp li ance with the TRJM laws (s.200.065, F.S .).
Prior to th ese hea ri ngs , the Ci ty Manager presented a Proposed Operating Budget and held two public
worksho ps to rev iew and make adjustments with the City Commiss ion's guidance. The Proposed
Operaling Budget is funded using the mi ll age rate of3.2285 mills. Thi s is a 1.67% increase over the roll
back rate.
A ll changes to arri ve at iinaJ budget we re discussed in th e budget workshops. (See Sched ul e A)
There will be a second public hearin g for the fina l adopt ion of the mi ll age by resolution and a second
public hearing for the fina l adoption of the Operating Budget, Ordinance #20-16-140, on September 26t11 ,
20 16 at 6:30 in the City Commissio n Cham bers.
RECOMMENDATION:
l .) Hold two public hearings as desc rib ed in the attac hed ou tlin e to app ro ve both the Tentative
Mi llage Rate of3.2285 mi ll s and the Operating Budget Ordin ance #20-16-140 with tota l
expenditures of $31,690 ,466.
2.) Set t he Time and Date or th e Seco nd Public Hearing at September 26, 20 16 at 6:30p m. In
the Commiss ion Chambers of City Hall.
ATTACHMENTS: Agenda for Pub.lic Hea ri ngs
Ordinance# 20-16-140
Budget Summary of aJl funds
Schedule: Schedu le A: Changes fro m Proposed Budget to Fina l Budget
REVIEWED BY CITY MANAGER: --r1. ?-"~ ,.;?'UA--t'
ORDINANCE NO. 20-16-140
AGENDA ITEM 7A
SEPTEMBER 12, 2016
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017.
WHEREAS, the City Commission ofthe City of Atlantic Beach, Florida, on September 12, 2016, held a
public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set f01ih the appropriations and
revenue estimate for the budget for Fiscal Year beginning October 1, 2016 and ending September 30, 2017
in the amount of $31,690,466.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2017 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of September 2016.
Passed by the City Commission on second and final reading this __ day of September 2016.
Mitchell E. Reeves
Mayor I Presiding Officer
Approved as to form and correctness:
Brenna M. Durden
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM 7A
SEPTEMBER 12, 2016
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR FISCAL YEAR
2016/2017
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.3285
The Tentative Millage Rate is 3.2285
The Roll-Back Rate is 3.1754
The Tentative Millage Rate is 1.67% more than the roll back rate.
The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad valorem
tax revenue sufficient to suppmt funding for the proposed level of services at anticipated
and proposed cost and to continue to maintain the City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of3.2285
Open Public Hearing
Close Public Hearing
Discussion and Vote
Second item to be considered:
Ordinance #20-16-140 establishing the Operating Budget for fiscal year 2016/2017 of$31,690,466
Motion to adopt Ordinance #20-16-140 establishing the Operating Budget for fiscal year
2016/2017
Open a Public Hearing
Close Public Hearing
Discussion and Vote
Schedule A
AGENDA ITEM 7A
SEPTEMBER 12, 2016
Changes from Proposed Budget to Final Budget
REVENUES:
Originally Proposed Revenues:
General Fund -Ad Valorem Tax Revenue
Revenue reduction of 1/1 oth of a mil
Revised Final Budgeted Revenues
EXPENSES:
Originally Proposed Expenses:
General Fund
Media Relations Specialist
Wi-Fi-3 recreation centers
Low Speed Vehicle Program
Additional overtime for additional cleanup costs at City events
Half Cent Discretionary Sales Tax Fund
Lifeguard Stations Improvements
Shade Structure at Sunset Pier
City Event Sign -Mayport Corridor
Convention Development Tax Fund
Sea Turtle Program-Signage
Local Option Gas Tax Fund
Digital Lighting at Pedestrian Crossing
Revised Budgeted Expenses:
$30,920,215
(143,285)
$30.776.930
$31,506,567
42,799
5,100
30,000
2,000
50,000
30,000
3,000
10,000
11,000
$31.690.466
AGENDA ITEM 7A
SEPTEMBER 12, 2016
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2013-2014 2014-2015 2015-2016 2016-2017 {Decrease}
Cash Forward 39,179,331 40,795,935 43,152,248 42,178,506 {973,742}
Revenues
General Fund 11,204,899 11,270,909 11,627,343 12,276,885 649,542
Special Revenue Funds 1,551,889 1,546,872 2,210,872 1,614,739 {596,133)
Debt Service Fund
Capital Project Fund 364,822 82,675 1,588,408 326,100 (1 ,262,308)
Enterprise Funds 12,182,098 11,710,693 11,796,874 12,507,780 710,906
Trust and Agency Funds 3,105,080 2,118,275 3,978,960 4,051,426 72,466
Total Revenues 28,408,788 26,729,424 31,202,457 30,776,930 (425,527)
Other Financing Sources 89,590 218,662
Total Resources 67,677,710 67,744,020 74,354,705 72,955,436 {1 ,399,269}
Expenditures
General Fund 10,861,273 10,624,305 12,335,875 12,356,784 20,909
Special Revenue Funds 1,418,672 1,321,876 2,210,389 2,245,100 34,711
Debt Service Fund 73,113
Capital Project Fund 98,073 442,723 4,146,078 385,000 {3,761 ,078)
Enterprise Funds 12,446,983 9,487,855 11,716,131 14,744,173 3,028,042
Trust and Agency Funds 1 ,448,128 1,784,840 1,767,726 1,959,409 191,683
DIVISION TOTALS 26,346,241 23,661,600 32,176,199 31,690,466 {485,733}
Other Financing Uses 535,535 930,173
Cash Reserves 40,795,935 43,152,248 42,178,506 41,264,970 {913,536}
Total Expenses and Cash 67,677,710 67,744,020 74,354,705 72,955,436 {1 ,399,269}
Resource Allocation
Personnel Services 9,149,396 9,067,644 9,675,939 10,482,633 806,694
Operating Expenses 10,119,154 10,310,196 11,357,668 11,775,898 418,230
Capital Outlay 3,299,043 2,196,414 6,992,017 5,448,300 (1 ,543,717)
Debt Service 2,151,646 739,136 1,964,401 2,008,190 43,789
Transfers 1,627,003 1,348,210 2,186,174 1,975,445 (210,729)
Total 26,346,241 23,661,600 32,176,199 31,690,466 {485,733}