Item 8C- Audit of Seminole Road Paving ProjectAGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
ClTY OF ATLANTlC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Audit of Seminole Road Paving Project
D?nald D .Jaco~ovit z, P.E. //.wJPr/
Duector of Public Works'/''-"~
Augu st 30th, 20 16
AGENDA ITEM 8C
SEPTEMBER 12, 2016
The City of Atlantic Beach contracted with Preferred Materials
(PM) to pave Semino le Road from the Five Points intersection to
the northern limits of Seminole Road under P.O. Number I 611 16.
PM perfmmed the work and invoiced the C ity for what they
completed. The C ity's Public Works In spector inspected the work
accomplished and approved their in voi ce for payment in
accordance w ith th e units of work on the attached s preadsheet.
Pem1anent thermo plastic striping will be done by another
contractor in th e next two weeks based on their availability. It was
contracted out to a different contractor because their price was Jes s
than that of PrefcrTed Materials.
RECOMMENDATION: Review the a ttached s preadsheet.
BUDGET: $330,000
ATTACHMENTS: Spreadsheet s howing amount budgeted and spent on th is project.
APPROVED BY CITY MANAGER: -~___;.__.;.;;.~~'__,.?J"-'~="'~~"'-=~~· ....::__ ______ _
PREFERRED MATERIALS-PO #161116-SEMINOLE ROAD PAV ING I I I I I
APPROVED PURCHASE ORDER INVOICED BY CONTRACTOR & APPR OVED BY CITY
Line Item Description Ordered UOM Unit Price Tota l Completed UOM Unit Price Paid
1 1.5" Mill Seminole Road 27100 SY $ 2.25 $ 60,975.00 28,600 SY $ 2.25 $ 64,350.00
1.5" Pave Semino le Road (53) 2,235 TONS $ 95.50 $ 213,442.50 2,215 TONS $ 95.50 $ 211,506.72
$ 274,417.50 $ 275,856.72
2 1 .5" Mill Side Streets 1,500 SY $ 2 .25 $ 3,375.00 0 atlbl $ -$ -
1.5" Pave Side Streets (53) 125 TONS $ 95.50 $ 11,937.50 o, TONS $ -$ -
$ 15,312.50 ! $ -
3 Adj ust Manholes (1 8 x $350) 18 EA $ 350.00 $ 6,300.00 0 EA $ -$ -
Adj ust Valve Boxes (10 x $75) 10 EA $ 75.00 $ 750.00 0 TON $ -$ -
$ 7,050.00 $ -
4 Temporary Striping (Paint)
RPM's 528 EA $ 4.00 $ 2,112.00 473 EA $ 4 .00 $ 1,892.00
Std . White Solid 12' " Stripe 2,300 LF $ 1.25 $ 2,875.00 1,556 LF $ 1.25 $ 1,945.00
Std. White Msg. "Road Ends" 8 EA $ 75.00 $ 600.00 8 EA $ 75.00 $ 600.00
Std. Ye ll ow Solid 6" Stripe 21,000 LF $ 0.50 $ 10,500.00 31,992 LF $ 0 .50 $ 15,996.00
Std. Yellow Solid 1 8" Stripe 30 LF $ 1.00 $ 30.00 43 LF $ 1.00 $ 43.00
$ 161117.00 $ 20,476.00
AC adjustments per City spec $ (17 ,961.47)
TOTAL ORDERED VS. TOTAL PAID $ 312,897.00 $ 278,371.25
(actual PO amount was $312,900.00)
I I
NOTE: PERMANENT THERMOPLAS TIC STRIPING WAS QUOTED BY PREFERRED MATERIALS IN THE PIGGYBACKED CONTRACT APPROVED BY CITY
COMMISSION IN MARCH 2016 FOR A TOTAL OF $40,750. HOWEVER, CITY STAFF OBTAINED FOUR ADDITIONAL QUOTES FOR THERMOPLASTIC
STRIPING, AND REDUCED THE PROJECT COST $7,090 BY USING SOUTHERN STATES PAVEMENT MARKINGS, FOR A TOTAL OF $33,660. I
(See attached PO 161648 to Southern States Pavement Markings with quote summary.)
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