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Item 1A- Draft Minutes of Workshop on Sept. 26, 2016IN ATTENDANCE: MINUTES CITY COMMISSION WORKSHOP September 26,2016 CITY HALL, 800 SEMINOLE ROAD City Attorney Brenna Durden AGENDA ITEM 1A OCTOBER 10, 2016 Mayor Mitchell E. Reeves Mayor Pro Tern J:irirrny Hill Commissioner Harding Commissioner John Stinson Commissioner M. Blythe Waters City Manager Nelson VanLiere City Clerk Donna L. Bartle Recording Secretary Della Giovanni Mayor Reeves called the meeting to order at 5:00 p.m. Planner Derek Reeves presented the Mayport Road Redevelopment Plan (which is attached and made part of this Official Record as Attachment A). He explained the agenda, discussed reviews of the past improvement efforts, the depth of the plan, how it was created, the input for the plan, a schedule of implementation, CRS community basics and funding comparisons in order to implement going forward. Planner Derek Reeves explained that he is now taking the lead on this project, following the departure of Jeremy Hubsch. Curt Ostrodka & Katie Shannon were present, in addition to Steve Lindorff(aresident), Margo Moehring, from the Northeast Council, and Sheron Forde along with some members of the Technical Advisory Committee, who were appointed at the end of last year, Brian Christensen, Dara Gourley, Donna Rex, and Mike Whalen. Planner Derek Reeves explained that the past efforts of a CRA plan were conducted in 2002-2003 jointly with the City of Jacksonville. In 2001, the Mayport Road corridor study was completed and funded by the original Transportation Council. Due to Jacksonville jurisdictions and a multitude of issues, the study was never implemented. What was presented at this meeting was to only focus on the City of Atlantic Beach boundaries without joint relationship with Jacksonville. Results that came of the Mayport Road study are: Updates of a Comprehensive Plan, adoption of the Commercial Corridor, Development of Standards, Sign Code revision and the Mayport Road Median project. Community Redevelopment Coordinator from 2008-2011, Retired Lieutenant Dale Hatfield spoke: • During this time frame with the plan, there was a reduction in prostitution and homeless people in the discussed corridor area by reaching out to the local businesses and associations in the community. • Received assistance from businesses and Faith-based organizations to create social programs for the community, which changed the quality of life in the Corridor, and helped cut down on crime. • CRA would help in the next step moving forward. AGENDA ITEM 1A OCTOBER 10, 2016 Mayor Reeves asked Mr. Ostrodka for clarification and confirmation that the support of CRA provides funding. Mr. Ostrodka confirmed. Commissioner Stinson requested an elaboration on how the interviews and surveys were conducted. Committee Member Margo Moring explained how the studies were performed and that extensive state interviews were done with eleven members from the community, who were selected from a list that was provided by the Planning Department. Commissioner Stinson requested copies of those results and asked for an explanation of road blocks since the discussed area has been ignored for 30 years. Commissioner Hill explained that it has not been abandoned, but that the corridor change restructured business wise and residents benefitted at the time. He stated concern for small businesses with the CRA allowance. Commissioner Stinson thanked the committee who worked on the plan. Commissioner Waters discussed development issues and how the report touches on residential and business boundaries. She warned to be careful with creating barriers concerning the City of Jacksonville not negotiating, since it may involve getting Jacksonville tax dollars. We need Jacksonville committed to the project instead of delving into City of Atlantic Beach dollars. Over the past 30 years, she explained that the city has not committed to making the Corridor better and feels that the CRA will open an establishment for redevelopment of the plan. Commissioner Harding reported he has spoke with residents on the west side of Atlantic Beach. The concern from residents is that the current plan is not business friendly. He believes that utilizing city funds are admirable; however, if the city can take advantage of dedicated funding through CRA resources to benefit the residences and businesses, without "tying our hands", and correct 30 years of being left out, he does not see any reason why the Commission would not move forward with the offered plan. Mayor Reeves stated that the previous Commission did the right thing by moving forward and that this study gives great ideas no matter what is decided. In his opinion, the proposed plan has more cons than pros. He explained that Steve Lindorff is a good resource since he has gone through the process with Jacksonville Beach. Mayor Reeves questioned how it will be funded? His quick answer was that Jacksonville Beach did not have a partner and that Atlantic Beach has an opportunity to have Jacksonville as a partner. If Atlantic Beach does not include them to help with the funding, it will slow the process of a redevelopment plan. He went on to say that if the city partnered with Jacksonville, the area that has suffered from neglect would be cleaned up. He did not want to make a commitment before the vote. Commissioner Hill emphasized that it will be important to figure out what to do with the area. He agreed that the city needs a solution and that the CRA is an excellent resolution. However, he does not want to spend more money on studies for the plan, instead to use the funding towards the project of the corridor. AGENDA ITEM 1A OCTOBER 10, 2016 Commissioner Stinson said that revenue projections presented were only of current times and that it does not give consideration for future projection. Mr. Ostrodka clarified that at year 5, the city may want to consider a revenue bond by showing a steady revenue source for the future funding. Commissioner Harding thanked the advisory committee and addressed areas needing attention. He stated that it is unanimous by the commission that there is a need to make the Mayport Corridor west side more vibrant with city funds, grants, and CRA if it goes through. It will give the residents of the west side ease that the Commission hears and cares about the area and will see that it will be taken care of. Commissioner Waters thanked the citizens who participated. In her opinion, the Plan lays out a way and presents the Mayport Corridor as the main entrance to the City of Atlantic Beach. A commitment from the city to develop the Corridor is needed and agreed that the Commission needs to create a plan out of the budget to make things happen seriously by going forward with the development if the CRA does not go through. Mayor Reeves indicated that the Commission needs to keep the conversation going, for the growth of our whole city. He would like to see businesses address issues to move forward either way. Further discussion would be continued at the Commission Meeting with number 8A on the agenda. Mayor Reeves adjourned the workshop at 6:18pm. Attest: Donna L. Bartle, CMC City Clerk Mitchell E. Reeves Mayor • -' . ... -~-----.. -- 13. UPDATE COMPREHENSIVE PLAN AND LAND DEVELOPMENT CODE GOALS 3.C. -3.0. -4 ._A . -s ~B . . -.•. .. 11 Prov i de more flexib le zoning options and permitted uses a Increase buffers between commercial or industrial uses and residentia l c Increase opportunities for new businesses in the study area Draft complete street policies for neighborhood roads • Potential to decrease parking requirements with mixed -u se developments Estimated cost: $100,000 Summary of Estimated Costs Project or Program Probable Costs * 1 Transform Mayport Road into a Complete Street* 2 Improvements to Neighborhood Roads 3 Improvements to Parks and Open Space* 4 Gateway Signage and Mural Program* 5 Sewer and Septic Infrastructure Improvements 6 Commercial Node Along Mayport Road 7 Marketing, Events & Programming Coordinator 8 Revitalize the Industrial District 9 Homeowner and Business Improvement Grants 10 Master Stormwater Study* 1 1 Community Code Enforcement and Policing Officer 1 2 Property Acquisition 13 Update Comp r ehensive Plan an d Land Development Code $250,000 for initial Corridor Study $2.9M-$11.3M $50,000/year $50,000 for Design, up to $500,000 for construction $2.35M± $12,000-60,000/year $40,000-50,000/year tbd $50,000/year $50,000 $50,000/year tbd $100,000 *Planning level capital costs, where shown, are for illustrative purposes only. Actual costs will be based on the best fee proposal or bid price for each element of the Capital Improvement Program at the time the project is implemented.