10-24-16 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
OCTOBER 24, 2016 -6:30 PM
AGENDA
Invocation and pledge to the flag
Call to order
1. Approval of minutes
None.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
None.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Major Public Works Projects FY15/16 -Year end Status
Report and Recreation Programs Special Events Report for August 2016.
B. Award the contract to Beachcombers North, Inc. for Beach Cleaning Services (Bid No.
1617-02) for a total annual cost of$29,618.98.
C. Extend the annual contract for Janitorial Services for City Facilities (Bid No. 1213-06) for
one final year at the current prices, term being October 1, 2016 to September 30, 2017, and
rebid the contract in June of2017.
D. Approve the revised Interlocal Agreement among the City of Jacksonville, City of Atlantic
Beach, City of Jacksonville Beach, City of Neptune Beach and the Commander, U.S. Naval
Station Mayport, U.S. Navy and Commander, Naval Station Jacksonville, U.S. Navy for
Conduct of the Sea and Sky Spectacular and authorize the City Manager to sign the
agreement.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
None.
8. Miscellaneous Business (Discussion only)
None.
9. City Manager
A. 90-Day Calendar (October 2016 through December 2016).
1
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony
and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available
at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated
on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by
5:00PM, Friday, October 21,2016.
2
' I
Project Nam e Bucf&et
Effluent Ou1h~Rf.piaarMnt S532.76<:
Atillnt~ liNd Wotorino Upe111de $100,000
Updne Woter System MC>del $30,000
we» t..oulnc • 6 wells $130,000
Re.pbce Wate r M:ain on Sem'not. Rd . S700,ooo
From Atllnllc: Slvd. to 5-Way
WIP2 NO<th ffllce Reploce,.nt $10,000
Repilce Su..s.;nv ~ur .Mtv~Ges $100)100
!sewer 1ft ~b-oau S-207,000
Phosphorus Tre.atmt.nt lmpnwemenu sus.ooo
WWTP
2 ropoirs Gravity Outfall to ICW $30,000
Combined Plon1 ltenew~lond illMS!2
Repla<:emtnt
Soft Storts WTI' u.J SJO,OOO
ChlorlM AoroConrrol $31,000
Control Bubbler 5Y>«m WTP2 SJS,OOO
LS Control Pond 519,000
LS ABCD 5oft$tDru 555,000
ll#plae<K~Oisb 56,000
N#wlnf/uent Sauns $20,000
~loot £11 PUmp Ill s.so.ooo
R~laoe RAS Pvmp 550,000
Rt;~lo« lrlf/U.rnr Pu"'P $22,000
Russell Pari<~""" S160,000
Bull Pori< lmJMOYo,.nts S3S.OOO
Cloviews Plri<Shacle Stl\JCture so
Twin t.oko P•rb 0osCn $25,000
AGENDA ITEM 4A
OCTOBER 24, 2016
City o f Atlantic Beach
Miljor Public WoriG Projects
FY15/16 -Year e nd Status Report
Projea Descri ption Not es
Utifities
This is replacement ol the end of the bucfws combined effluent Bid Of>eneO on 3/1:.1ow bid by J.O. Honson Company exc:Hded budceted omount. JIX S.och and Neptune Beach have app~
pipeline o-.d "cost shored by the 3 booch Ot;.s. oddit.,..ol fl.ne"" required. Once con:nct docwnonu oro returned, • ~n meeq will be scheduled and• ~11<e To
Proceed will be Issued. Consulwlt abto~ eMU fc>< now line sus~ from pRina wrsus burie<l. Controctc>< just Pf(Mded >icned
oontta(t documents with bond. l'fe-ccnstNction moelir.c was held on 7/21/2016. A Ne>1l<e To Proceed was issued 10< the project to
bos.n on August 15th. Tho c:ontrKtorhos ordered ~;>lies •nd 11,. ...W.n Is belrw rNnu!Ktured o!f->ite .
~Ofllv. Woitirc on wotet moc!ol oomllletion.
EYaluoting c:apital imJ><cnre mont reQuirements and impact if WTl' '14 is MC>del built one! co librate<!. Consultont P"'P"rfnc a rod runnlncand evaluatfnc seenarlos. Dtaft WaterMC>del received•nd under
removed from service. review. Moeqls bei11c scheduled with the oe>nsulu.nt.
This Is • down hole check e>f tM stn.ctural inle&rity of our clrinkir>s Oiscussirw: 5a>pa with different consultant to eluninate or reduce subconsuit>nt loyefln&..
WJterw-elts..
OesV> ,_ undenvoy. part ol Semif1ole ~d str .. tscopa Finl&z:inc destcn revisions. with st~.ter and rutetsc:apc' c-omponenu of p-tOj~ct.
project.
lnstallnlon completed 4/7.
Wotlc needed boc:ause of recutrlrw: ~ .... breaks and -nyirc Projea """'!'ieted widm. budj:et.
outoo:u.
l~ linin& of a~~ infrannctura to.-~ wat...-inftow-& ,._-t ""'f"' '"' plpo """'e;<OOfd;~.q ..,.~ lioona r.cope/<O<St SperuoShiold. Pro;o<t com!>*te. AWliti<18 Cc:nminlon
lrditrotionii&J). Addinonol sewer moins wll bo dono to UH •pproonl of • b.Jcleet moclifiut;on.
remaining funds.
lleQe;.ed &ront to ofbect portion of ant to irnpn>ve PhosphonAs -rv ·~ R"port a.ml>loted. ~ •-rlrc doslp cc><npleted . PII1Tnmine throush FOEP ond Rttinc 11p ternpc><~ry
tre.atrnents a~ the-wwrP. feed syst«rn. Project is out fD< bids. 8ids will be Of>ened on AUIUSI 31st. Only one bid wa.• received wh;ch was olmost twice the
bud&tt fO<thisP«>)"'-'t The collfO<bKiswill be rewntten ond rudve~.
i
ConsU:It-.nt prep;~rinc; 1V inspection revitw as.s.e.s.sment and
nAin ::enanc:e plan.
AddressfnB it ems sepontely ~. Utlf.tv mff working with vend013 & IJWdaW.,
Awoftin9 fin o/ quo<~ from 1/Udar. HtMIPO 'rfar Wll'J oodWTP 2c.ot..imtallod thitwett.
Eq~lp. purd>tlud -coordln<>ting lnno/1 dote Equlpmrnt lnstolkd, stort up don~ July JBth.
AwaitinQ shop dro-.Mg from vottd«. waJ"ting on q110~ from CDntroctor.
Und.,-fabrit:arion b)' :wpp~. lnstolle<l.
LS •s• mft:stDtt irrstall in progras.. Compkte owciti.1g iJM.,ia ..
Compl~rod.
~~do.mage. Waiting for d~livffy
P.O.Issliod far pump iimoJJotion.
P.O.Issllcdjorpumpinsm/laDon,
P~:mp reQU;,-rm~ moyt.. updaud. llepon<Sking~.
~rtts Projects
Hew SW111J set installed. ~ketmiJicht.ne onstded. Sc.ol>o/Quotos & Other impn>Yement> beq pilonned. $501( &ront tosupoloment funcforc "'~ defPYered by MicheRe W•termon of Tolbot Island Pari< on
Sehecl~ in prosress fe>r outf;.Jd imptinc & sod AU&ust 22nd.
Reploooment of pioysround fence , bndsaponc :oM swil1i sot. Landsco.,.ng complet~ New sw'.nalnstail4!d. fenc.-'18 wu onst~ltd "'"t of Juty 25th. Ploques ~ve been~ and ~estlls
ore boinc refurbisllod.
This ptOject os to pn>vlde • shade sttucturo CM!r • poroon of the Thos PfOJKt ts sdleduled to be comPeted en the first quorter of FY 1~17.
v~winc area of the Tmviews Pori< boorcfonlk.
Re-evoluotirc QSic based "" Cornmis.slon d ~«<ion ond public Input Project~; aWolitinc prt>;>OS>i 10< pond bonk reno<otion. Appllcotion for AND crant tundlnj: nr>t submitted tills year.
from com~ me:etint;. ---------
Marsh Mu!tlpUt';>CSI P•tll $S40,000
Vet Pi-It Playwt Re ploc:ement 540,000
Vet P:ori< $Q8e Scaen1111 so
~roole flood Improve menu 5900,000
Francis A\lertue Dralnac• $$50,000
lmprovet'nf'ntJ..
-RltOOUrishment so
201611eswfxi.,c Procrorn $330,000
IA!oem Blke Pia:~ SlS..OOO
AtiantK 8lvd Me Pbz:a $50,000
AQuati< Gardens PI'CfOCl szso.ooo
Saltalr Projoa $2SO,OOO
Sole Route to School Sldowollc so
?oJ;oe8ui1cFI'& 52,892,700
This is • mulb-;>urpose po~h •loll& Dutton R""d ro llvtton lslond. It IS
50!' FIKD Grant funded.
Wortinc wr.n Ve nd""' to select plaw:round seL
AGENDA ITE M 4A
OCTOBER 24 , 2016
Bid ope~d on 3/2; low bi:iwwit/l.n bu!!i<L Prc;r.t started 5/9. M itiption po<>d construction und~rway. Awoititw r;><>nd a$-builu.
Poth has been cltored. W'l overloy a~lt roadwoy ooncurrent with M•"'-Poth Pftl!ea. The project i> 7S" compleU. Path povinc
bes>n on J~Jtf 2L s.Ahed inst1llotion is undorwoy. Road rep>ITS .,. """'plete, ~of potb os -0<1. Final path and~
Pi'l1111 w.ll becln the wen cf Se!>telt'.ber 12th. 11ond'"~ nos been In~. All povfn& is complete, M•rsll cnsses wert ~'~anted the
10ttk on Oc1Dbef lOth. n!e I .not woll th<OUCh wu held October 13th
us;,.. OOJ funCq :lt'CUted by eo..ndman Gttiord to "'llple"""'t onp>al buclaet fa< •mph«heare• scruncoverll>g.. Final plans aro
to be submined by J~ 8th. Q;.IOtes •re boq ....,.f'td for tho ..,....rinl lor the st•c• in the port. One more o'""" as~
Plovcround sets are mort then our bud&eL The installation of !his will be posnooned until tho como~~~ fual vo•r.
This PIOJ«l w~l P<C"id e • sun screen forU.. noSed suco platfo<m by The City of ud<so,.'o Ports l Recreation O.portrnent w ;l pr~ ol setviees (lndudinc fu.-.dinc) to ho•e this ,..q.c comple-lcd
the Amencon !Iii.
PublicWorl<s Projects
Con.su{gnt revisi:ng d esign ta redirKt stcxmw3:te.r ftom SaJWr Jftol: Biddin& late Fa•of2D16.
and Howell P•tl.
100%COBG fuJ>dl~ This ~rojoct Is to ~mproye water and >tormwottr Sbop drawings ttVii!'Wed ~net •woved. Construr;tion b: tn ptOCre$$. fhe .. waterilne ls almost -complete. Dn.inage: Improvements ;are
>Ioili Francis Averu.oe. 'I'M toad .al•lso be poved u port oftho bei~cinot•lled. Aa>nflict bo•was irut.llt.od the week of July 2511\ for water and sower. Worlc is pr08J<!Ssiltg slawfVon tho -•oftho
pr<>ject. COnstn~;tlor> on proJTe>S· woterfiM approxlmot~SO% pro;ect.. The w.n rrma.ln insal~tion is complete_. Thlt stDn'n drains art complet·e, ind 'he prole" is iJI;moumat&tv ~ complet•.
complete. The old ~"'' w has been r•-· Cufblnc beg•n the we~k of Sepu.mbor !.9th. C~;rbinc is oontinUlng the w«t of Se;ntmber
26th •nd lonerod< Is bein.l ola<lod In the oru.s wl>ou tlu! curt>. h""" been hmolled
a-h ,..,....;.t>rroB>t 1.00% poid wnh Federal and Cotonty funds . Scheduled fot sumr110r of 2016. Awo'ti"' statt up by 00). The pnoJOct is .scheduled t o becfn Se;>tomw 6th•t tho southern end of
the J)rojec:t •rea, Jackso:wJlte Be1ch. The Q<roJea Ms ~and u PfOI,rHWlJ: '" !aA Bead\.
!'Jhis pto-;ea is to pave Stmirde ~ frot'!"' the Ffw VI~ im.erseaion The poW!c 11 complete "-Pt for the thor~ stripi<lc whktl wtl be completed u >OOn u the oontroctor bocornes .,.il>ble.
b> the ncrth e nd cf <i-.e City Thermopl>stlc ~ has been c:ornpleted. Tht project ;s -.. oomolet e.
l....,.lbtio.., twU:V fo<usinlst quattercl2016 Morlifeeuo"' Gradif1l c:orn:>lote.. tnltill radt lnsta..'1•tlon eomplet.d (3 radcs). MoMorillc top-UQ&e/de mond.
mtioll.
lNs is tocrea·te a paJt: type pt.ia ow.r the l"':tentton •rc.• b tM o...n no: -ned. l<t~jC:lot>cu>s hoYo bocun With the pl>u owner. Ito has been slwn a propsed INse ocreement to,.........,
>hop~ pion at 3rd Street aJ>d A.tlontc Blvd. co nee min& t lv use il.lld t1'11011Wl'%eMnc.e of 0.. rt:tvttran ~~~;a..
Pro;«t tS to rev~w the City's Stormwa~rMas:er Pb.n u It pel'ti.ins to PWis hovifw cre\Odcluro t ho convevanco systemoln this aru.and funds•re beJnc roq!JOSted in the n=fis.calyeu bud.., for the
this no\ghbottloocl and 10 ofes1&n improlle mento for rr.ore copat:ity ond normwote< rtYiew and project desicn. If possible, oonsuucuon Will also be scheduled depenal111 on t!INI1S and funds avaJiiW<ty.
stotmwatu throucb.put from this ~:rea.
PtO!«t Is to modify uistinc con>ttucticm on M•c~ a nd Pointsettio Consultont is p~p.ring p.ropon l aJ>d cost e>tom>t« forconstNCtion. Nqhborhood ~the i$ seheduled for AU&ust 12th. The
1-nd to constrUct im;:~rovemM"Uo on ~n ;and P.ne Streea Mlgllborhood mHtlng w.as held a nd tho .._NU$ of tho ponicipants (rHidonu •nd City Officio:S u WO>IQ wosto .,._ed wrth the
design of • ltnolaruwe draNCe system in the ne xt lisa I year. Once the de>lcn Is complet e , the p roject should 1<> o ut for bids for
constn..r.ction ASAP. PW is Hk:i~ fDrfi.tr"".d.s. forconJ'tfVC'tion .n this comins fisalyur. Conmuc::t$on may be ab!e to be.i:1n u e.a~ as
Spring o f 2017. Ayers Erelne•~ Inc. 15 preporlnc a proposal to d .. otop now eonnn.oction plans.
I ' sidewollc ok>ng SlluTy & S.JtbiiOio from Ahem to 17ttt. Des !in and Oo.slcrt l...,..ayUIIderway. Town ~II moe-tine held Mav7tlo. WO<I<shop he ld June 21th.. Bidc!ocumenu be""C-red.
CO<ISttUCtio<11urode<l i>y FOOT. Con.strucUon ><hedllled lor S«>and holf of 2017 PW o.r to present ociclmonol lnfo to Commission onluly Utlo and and Town HaH
Mft!lna c<>Jutv 16111 . s~ of tho pnoposed pothol tho SliTS will bo -..pifted the--·-of~ 25th. A.ddotlonaiT-'1'1 !tat
MHtlrlg sct.eduled for Auiust 27th. The noute of the l>fOpooed po!h wos painted the wed< of J~ 25th. A"""'"'"'"' of tho! Oty
Commission wu ru ched ot t~.e Town Holtket•naof Aueust 27th to.._. fo<ward wfih the pro)«! along the east side of Seminole
fl();ld a nd Shony 0-•nd to nov. the MOU •leMd .,.;!h tho ITA to oommit to this l>f'Oj ect Tht project wn aopi'O'ted to move
forwand .. 'ltlo the 60l6 p~a.,. completion Element Er1c~ Inc. wil be rnnW!c with Public Worb to develop l>lon<>f oc--..on to
oontlnuo to !hot polnt.
PD buddq u~s;~ •nd ln"pravenwnu.. Police ~ponm+m ,_.d to Uti~-tiu buildonsn902 A.sslsi. W.V demolition and,_ >lo.b oonstNction ulldO<Wll"f. Reaininc "'OJI is
compkt~ The ~bwlll be poured •J>d wall conrnuct.on ... bezJn wrthon rhe neXt two w..eks. 9/21/16 The slab is compJ.to alld
tJCt.oriorwollu•e •tmost ~e. Many of the 1ntor>O< ownoM<>Ie<ted Items have been sele<ted. Fire mtlondoe>B Will be
re~ed for Jl'RD. A fire >tap beam .. ~ be redui&rood and ir.>'taflod between the tiro ...,t.,., and PO baold•f!g. 9121/l6· Wall> one
a lmost oomplet e. Roof ti'US*s will~ in<alled by the ond of October.
Featured Events In
August
One Time Facility Rentals
Events/Permit s
City Sponsored Events
Eve & Facilities
Songwrite rs' Concert, Art Walk Reception, Acoustic
Night w/ Food Truck, In tracoastal Paddle Tours, Movie
Sonprlters'
.. Sign up
If of
AGENDA ITEM 4A
OCTOBER 24, 2016
regist rations/ It of II o f participants/
If of staff/ vol,
committee
attended occurrences attendees
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Contract for Beach Cleaning Services
CityBid#1617-02 ~r\~-~
Donald D. Jacobovitz, P.Et.??~y .
Public Works Director
October 6, 2016
AGENDA ITEM 48
OCTOBER 24, 2016
BACKGROUND: On October 5, 2016 bids were received for the Contract for Beach Cleaning
Services. Three companies submitted bids as summarized below:
Beachcombers North, Jax Utility Management Southern Cleaning
Inc. Services, Inc.
Cleaning 4 days per week: $8,532.18 $66,888.00 $74,358.98
(November thru February) (daily rate: $118.50) (daily rate: $929.00) (daily rate: $1 ,032.76)
Cleaning 5 days per week: $21,086.80 $231,540.00 $239,540.29
March thru October (daily rate: $124.04) (daily rate: $1 ,362.00) (daily rate: $1 ,409.06)
Total Annual Cost $29,618.98 $298,428.00 $319,899.27
Per-event raking service, $200.00 $4,290.00 $313,250.60 on an as-requested basis:
BUDGET: $30,000 is budgeted under account 001-6020-572-3400.
RECOMMENDATION: Award the contract to Beachcombers North, Inc. for a total annual cost of
$29,618.98. Additional funds are also available for raking services on an
as-needed basis.
ATTACHMENTS: Bid Analysis
Bids are on file with the City Clerk
REVIEWED BY CITY MANAGER: __ /t __ ., _?6_-'-~__:_.;_~-~----------
BID 1617-02
TOTAL ANNUAL COST (A= November· February
+ B = March· October)
$29,618.98
City of Atlantic Beach
Annual Contract for Beach Cleaning
October 5, 2016
Inc Jax
Award of Bid based on Department Analysis and Commission Approval
Management
$298,428.00
AGENDA ITEM 4B
OCTOBER 24, 2016
3:00PM
$319,899.27
Daily Rate for Nov-
Feb
Weekly Rate for Nov -
Feb
Total for 18 Weeks
(4x/wk)
Daily Rate for March -
Oct
Weekly Rate for
March-Oct
Total for 34 Weeks
(5x/wk)
TOTAL ANNUAL COST
(A+ B)
Rate for One (1) Raking
Multi-Year Contract: Beach Cleaning
Bid 1617-02
Beachcombers Jax Utilities Mgmt
$118.50 $929.00
$474.00 $3,716.00
$8,532.00 $66,888.00
$124.04 $1,362.00
$620.20 $6,810.00
$21,086.80 $231,540.00
$29,618.80 $298,428.00
$200.00 $4,290.00
AGENDA ITEM 48
OCTOBER 24, 2016
Southern Cleaning Services
$1,032.76
$4,131.04
$74,358.72
$1,409.06
$7,045.30
$239,540.20
$313,898.92
$313,250.60
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANT IC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 4C
OCTOBER 24, 2016
Extens ion of Annual Contract for C ity Bid No. 12 13-06:
Janitori a l Serv ices for Ci ty Facilities
Donald D. Jacobovitz, P.
Director of Public Works
Octob er 13, 20 16
The City of Atlantic Beach requires j a nitorial services for C ity
facilities. The c urrent cont ract for these services unde r Bid No.
12 I 3-06 expires September 30, 2016. The contractor, Supreme
Janitorial Service has agreed to renew the contract for the third of
three possible re newals at the c urrent prices .
Jacksonville Beach awarded their janitorial contract to Supremo
Janitorial on January 20, 20 16 for Municipal Bui ldings and Parks
and Recreation Faci li ties, after receiving 8 compet itive bids.
RECOMMENDA TlON : Extend the contract for one final year at the current p ri ces, tenn
being October I , 20 16 to September 3 0 , 20 17 , and rebid the
contract in June of2017.
BUDGET: The current annual bid amount for janitorial services, budgeted
under various accounts, is $50,796.00.
ATTACHMENTS: 1. Lettc1· from Supreme Janitorial Service agreeing to the
extension of the contract.
2. City of J acksonvi ll e Beach Bidder Rankin gs
REVIEWED BY CITY MANAGER: __ ':?Z~:...:;. .. ...lO:~;.IOI~"""'~~~a....;.R.._< --------
S cptcmbcr 7, 2016
Ms. Sue Butts, CEO Owner
S u preme Janitorinl Serv ice
11 323 Disttibution Avenue E .
Jncks o n v ille, I'L 3225<i
AGENDA ITEM 4C
OCTOBER 24, 2016
CIT\' 01" .\T I.i\ 'IT I<' HE :\( 'I l
IJ I·.P1\Ifl'rvt1 ·NT<W Pl 'l31 IC' \VOIU\S
1200 SANDI'ii>J:H I ;\\II
1\TI.ANTI(' UEA C II . r:1 OH II M 1.~~ l1 -1 11 1(
rl·l.l:.I'IIONI: [904 ) ~..\7 ~X1..\
rAX . (1J04 ) 2-17 -51J ·.J1
SlJNCO:vl : X52 -5X 1-I
IV\VW ,·11ah II ~
Rc: Old 1213-06: Annual Contract for ,Janitoriul Services
IJcor Ms. B ulls:
Thc above referenced contract for Bid 12 1 J -06 cxp m:s September 30, 20 16. Til~.: Ci t y wuu lll
like to exte nd tlw l'outraet tor another year, at the current prices. Per hid spccil.icnttons, this
would be th e llunl 11 1' three possible exten s io n s o f this contract , tcnn being October I . 20 16 thru
Sep tember 30, 2017. If acccpto.hle, please s ign below and rctum to my atlcnlt on ut your cn rli c~l
c onvenience.
We lnok torwurd to recommending thut we c o n tin ue our contract with yo ur c ompuu y.
S tnc crcly.
1 r_ I '--1 (<)(..-:,V//Jt l)"
t i~a S h, 1\\'11 11111
( .,,,tlr:t •'h , 1\:l'lltll' & 1\dtttttt.
"IIPI'l'llll' Janitorial Service agrees lo t:Xtcnd the contmct nlthc c urrent bid pm;c.~ lhr nne ycnr
hq.:inntu g October I, 201 6 .
S.tc _ K \:~~U (~
Printed Name of Sig ner
~~~~L
Date T itle of Signe r
AGENDA ITEM 4C
OCTOBER 24, 2016
Janitorial Bidder Rankings
I Cat 1 Cat2 Pricing Total
1 Supreme Janitorial Services 3.5 3.5 3.50 10.5
2 City Wide Maintenance of Jacl 3.5 3.5 3.00 10.0
3 W & G Maintenance 3.0 2.5 4.00 9.5
4 Freedom Building Services 2.5 2.5 3.50 8.5
5 Excel Janitorial Services, Inc. 2.0 2.5 3.25 7.75
6 Southern Cleaning Services Inc 2.5 2.5 2.50 7.5
7 All N Professional Services 2.5 2.0 2.50 7.0
7 JaniKing 2.0 2.0 3.00 7.0
9 White Glove Janitorial & CarpE 2.0 2.0 2.50 6.5
10 Bettye Palmer 1.0 1.0 2.00 4.0
Cat 1 Cat2 Pricing Total
1 Supreme Janitorial Services 3.0 3.0 3.50 9.5
2 City Wide Maintenance of Jacl 3.0 3.0 3.00 9.0
3 W & G Maintenance 2.0 2.5 4.00 8.5
4 Freedom Building Services 2.0 2.5 3.50 8.0
5 Excel Janitorial Services, Inc. 2.0 2.5 3.25 7.75
6 Southern Cleaning Services Inc 2.0 2.5 2.50 7.0
6 JaniKing 2.0 2.0 3.00 7.0
8 All N Professional Services 2.0 2.0 2.50 6.5
8 White Glove Janitorial & CarpE 2.0 2.0 2.50 6.5
10 Bettye Palmer 1.0 1.0 2.00 4.0
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 40
OCTOBER 24, 2016
AGENDA ITEM: Revised Interlocal Agreement among the City of Jacksonville, City of
Atlantic Beach, City of Jacksonville Beach, City of Neptune Beach,
Florida, The Commander U.S. Naval Station Mayport, U.S. Navy and
Commander, Naval Air Station Jacksonville, U.S. Navy for Conduct
of the Sea and Sky Spectacular
SUBMITTED BY: Nelson VanLiere, City Manager @_
DATE: October 13,2016
STRATEGIC PLAN LINK: None
BACKGROUND: This agreement defines the covenants and responsibilities governing
the Sea and Sky Spectacular to be held November 4-6, 2016. It is an
extended celebration of city events, United States Armed Forces
activities and family entertainment programs to be held periodically in
the Jacksonville Area. The primary goal is to foster positive
community relations and to support military recruiting efforts.
The City of Atlantic Beach will be responsible within its City limits to
provide support services including police, crowd and traffic control,
parking and refuse collection.
This agreement is entered into every three years and was last approved
in March of 2016, but is being modified to add the U.S. Naval Air
Station, Jacksonville to the agreement with all other conditions being
the same.
BUDGET: None
RECOMMENDATION: Approve the Revised Interlocal Agreement among the City of
Jacksonville, City of Atlantic Beach, City of Jacksonville Beach, City
of Neptune Beach and the Commander, U.S. Naval Station Mayport,
U.S. Navy and Commander, Naval Station Jacksonville, U.S. Navy for
Conduct of the Sea and Sky Spectacular and authorize the City
Manager to sign the agreement.
ATTACHMENT: Interlocal Agreement among the City of Jacksonville, Florida; the City
of Atlantic Beach, Florida; the City of Jacksonville Beach, Florida; the
City of Neptune Beach, Florida; the Commander, U.S. Naval Station
Mayport, U.S. Navy and Commander Naval Station, Jacksonville, U.S.
Navy for Conduct of the Sea and Sky Spectacular.
Prepared by and Return to:
John C. Sawyer, Jr., Esquire
Office of General Counsel
117 West Duval Street, Suite 480
Jacksonville, Florida 32202
AGENDA ITEM 40
OCTOBER 24, 2016
INTERLOCAL AGREEMENT AMONG THE CITY OF JACKSONVILLE, FLORIDA;
THE CITY OF ATLANTIC BEACH, FLORIDA; THE CITY OF JACKSONVILLE
BEACH, FLORIDA; THE CITY OF NEPTUNE BEACH, FLORIDA; THE
COMMANDER, U.S. NAVAL STATION MAYPORT, U.S. NAVY AND COMMANDER,
NAVAL AIR STATION JACKSONVILLE, U.S. NAVY FOR CONDUCT OF THE SEA
AND SKY SPECTACULAR.
THIS INTERLOCAL AGREEMENT (hereinafter referred to as the "Agreement") is
made and entered into as of the day of , 2016 by and among the
below-listed parties and supercedes the original Interlocal Agreement by and among the parties
made and entered into March 12, 2001, as revised for the first time on October 9, 2003, as
revised for the second time on August 4, 2005, as revised for the third time on November 2,
2007, as revised for the fourth time on October 28, 2009, and as revised for the fifth time
October 15, 2015 and shall become effective upon filing with the Clerk of the Circuit and
County Courts, as herein provided. The parties to this Agreement are:
THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal/county
government, making the General Services District within the tenitorial boundaries of Duval
County, Florida (hereinafter referred to as "JACKSONVILLE"), pursuant to authority in Section
111.105, Ordinance Code; and
THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation within the
General Services District (hereinafter referred to as "ATLANTIC BEACH"); and
THE CITY OF JACKSONVILLE BEACH, FLORIDA, a municipal corporation
within the General Services District (hereinafter referred to as "JACKSONVILLE BEACH");
and
THE CITY OF NEPTUNE BEACH, FLORIDA, a municipal corporation within the
General Services District (hereinafter referred to as "NEPTUNE BEACH"); and
THE COMMANDER, U.S. NAVAL STATION MAYPORT, UNITED STATES
NAVY (hereinafter refened to as "CNSM"); and
1
AGENDA ITEM 40
OCTOBER 24, 2016
THE COMMANDER, U.S. NAVAL AIR STATION JACKSONVILLE, UNITED
STATES NAVY (hereinafter referred to as "NAS JAX").
AGREEMENT SECTION
1. SUMMARY ................................................................................................... .
2. PURPOSE ...................................................................................................... .
3. RESPONSIBILITIES ..................................................................................... .
4. SEA & SKY SPECTACULAR AIR SHOW COMMITTEE ........................ .
5. TERM OF AGREEMENT .............................................................................. .
6. EFFECTIVE DATE ........................................................................................ .
7. TERMINATION ............................................................................................. .
8. MAXIMUM INDEBTEDNESS ..................................................................... .
9. SEVERABILITY ........................................................................................... .
10. SECTION HEADINGS ................................................................................. .
11. CONSTRUCTION ........................................................................................ .
12. ENTIRE AGREEMENT ............................................................................... .
13. COUNTERPARTS ......................................................................................... .
PAGE
2
2
3
5
6
6
6
6
6
6
6
6
7
IN CONSIDERATION of the mutual covenants herein contained and for other good and
valuable consideration, the legal sufficiency of which is acknowledged by the parties, the parties
agree as follows:
1. SUMMARY. This Agreement defines the covenants and responsibilities governing the
Sea and Sky Spectacular, to be held on November 4-6, 2016 (hereinafter sometimes referred to
as the "Event", as the context allows). It is an extended celebration of city events, United States
Armed Services activities and family entertainment programs to be held periodically in the
Jacksonville area. The primary goals of the Event are to foster positive community relations and
to support military recruiting efforts. The Event is intended to be an annual regional attraction
with air show sites alternating between Naval Air Station Jacksonville and the Jacksonville
Beach Oceanfront (this Agreement shall pertain exclusively to Events held at the Jacksonville
Beach Oceanfront).
2. PURPOSE. This Agreement formally creates a relationship among the parties for the
following purposes:
2.1. To provide JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE BEACH,
NEPTUNE BEACH and neighboring beach cities/communities along with the high
concentration of Naval commands and their service members a celebration that showcases the
military's presence in the region.
2.2. To foster positive community relationships by (a) creating an opportunity for long
term, mutual cooperation and commitment among city governments and Naval commands to
2
AGENDA ITEM 40
OCTOBER 24, 2016
conduct a bi-annual event of regional attraction at an opportune time of year for the cities and
their business communities; and (b) supporting Armed Service recruiting by offering an exciting
family entertainment program which may include an air show and a demonstration of military
capabilities.
3. RESPONSIBILITIES. The parties shall have the following responsibilities, which may
be supplemented or more specifically defined as necessary, from time to time, for the conduct of
the Event:
3.1. JACKSONVILLE:
3.1.1. Special Events Production and Coordination. The Office of Special
Events (hereinafter referred to as the "OSE") represents JACKSONVILLE's interests and shall
provide special events production expertise and coordination for the Events held at the
Jacksonville Beach Oceanfront. The OSE will share in the responsibility of arranging and
conducting the Sea and Sky Spectacular with ATLANTIC BEACH, JACKSONVILLE BEACH,
NEPTUNE BEACH, CNSM and NAS JAX.
3 .1.2. Custodian for Sponsorship Funds. The OSE will serve as custodian of
sponsorship money and will write accounts payable checks using the sponsorship money raised
to support the Sea and Sky Spectacular.
3.1.3. Event Promotion. JACKSONVILLE shall have the overall responsibility
for promoting the Event as a regional attraction.
3.1.4. Monetary Contribution. Subject to the maximum indebtedness in Section
8, below, JACKSONVILLE will provide and fund various services necessary to produce the
Event. Such services shall include police, private security, fire and rescue supp011 services,
advertising and marketing, Jacksonville Transportation Authority shuttles, air show consultant,
air show acts, sound and enteitainment, VIP area, liability insurance and event maintenance
(collectively and individually referred to as the "JACKSONVILLE Services"). Subject to the
maximum indebtedness in Section 8 below, JACKSONVILLE may provide services in addition
to the above JACKSONVILLE Services, to the extent that such additional services become
necessary to produce the Event; provided however, such additional services shall not be provided
or required hereunder unless and until such time as this Agreement is amended, in writing, for
the inclusion of such additional services.
3.2. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH:
3.2.1. Monetary Contribution. ATLANTIC BEACH, JACKSONVILLE
BEACH and NEPTUNE BEACH are not required to contribute any sponsorship or other funds
to JACKSONVILLE for the 2016 Sea and Sky Spectacular.
3.2.2. Support Services. Within their respective city limits, and/or as the need
3
AGENDA ITEM 40
OCTOBER 24, 2016
may require, ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH shall
provide and fund staffing/police, fire and rescue support services for the Sea and Sky
Spectacular, including, without limitation, police services, crowd and traffic control, parking and
refuse collection. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH
recognize and acknowledge that crowd sizes and logistics, as well as financial considerations,
may require joint sharing of these responsibilities and expenses as matters develop, and agree to
cooperate, in good faith, to reach equitable sharing arrangements as such prove to be necessary.
JACKSONVILLE shall provide and fund staffing police, fire and rescue support services only to
the extent that the circumstances surrounding the Sea and Sky Spectacular require supplementing
such services, as determined by JACKSONVILLE, in its sole and exclusive discretion.
3.2.3. Sea and Sky Spectacular Facility. JACKSONVILLE BEACH shall
provide prope1ty for the Sea and Sky Spectacular. The aforementioned property shall be
sufficiently available for the placement of tents, display booths, and other festival requirements
as necessary and approved by the JACKSONVILLE BEACH City Manager and shall be
consistent with JACKSONVILLE BEACH's Code of Ordinances and Special Events Policies.
3.2.4. Responsibility for Sea and Sky Spectacular. ATLANTIC BEACH,
JACKSONVILLE BEACH and NEPTUNE BEACH City Managers or their designated
representatives shall share responsibility for arranging and conducting the Sea and Sky
Spectacular with JACKSONVILLE's OSE, CNSM and NSA JAX; provided however, said OSE
shall have the fmal or ultimate decision making authority, subject only to Section 3.2.3. above.
3.2.5. Event Promotion. ATLANTIC BEACH, JACKSONVILLE BEACH and
NEPTUNE BEACH shall have secondmy responsibility and secondary approval authority for
promoting the Event as a regional attraction.
3.3. Navy/CNSM/NAS JAX:
3.3.1. Air Show Responsibility. CNSM and NAS JAX shall have primary
responsibility for the NAS Air Show, and are charged to conduct the on-base air show at NAS,
the Commanding Officer of Naval Station Mayport is charged with support of the Sea and Sky
Spectacular by staging of static display and performing aircraft, and by cooperating with
JACKSONVILLE to arrange and conduct the militmy demonstration at the Sea and Sky
Spectacular.
3.3.2. Prohibition Against Use of Funds. In compliance with federal
regulations, fiduciary support raised on base via Naval Station Morale, Welfare and Recreation
Non-appropriated Fund Activities may not be used to support external activities.
4
AGENDA ITEM 40
OCTOBER 24, 2016
4. JACKSONVILLE SEA AND SKY SPECTACULAR OCEANFRONT AIR SHOW
COMMITTEE.
4.1. There shall be created a Sea and Sky Spectacular Committee (hereinafter refened
to as the "Committee") with membership of the parties and shall operate as follows:
4.1.1. Membership. JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE
BEACH, NEPTUNE BEACH the Commanding Officer of Naval Station Mayport, and NAS
JAX each shall have membership on the Committee. This Committee shall advise
JACKSONVILLE on the production of the Sea and Sky Spectacular. This includes, but is not
limited to, hiring of sponsorship/advertising companies and/or air show consultants; provided
however, the Commanding Officer of Naval Station Mayport and NAS JAX shall have no
responsibility or involvement whatsoever with sponsorship matters.
4.1.2. Final Authority. The parties agree that decisions of the OSE, as to
accounting, expenditures, marketing, staging, logistics, placement, consultants, contractors,
vendors, scheduling, coordination and all other matters related to and/or contemplated herein,
shall be final, except for: (a) any decision that may adversely impact the ability of ATLANTIC
BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH to provide normal city services,
including, but not limited to Police, Fire and Rescue, as determined by the City Managers of
those cities; and (b) activities occuning on Navy property or involving Navy equipment or
personnel; only as to activities on Navy Property or involving Navy personnel or equipment,
shall the decisions of CNSM or NAS JAX, as applicable, as delegated above in Section 4.1.1, be
final.
4.1.3. Meetings. The Committee shall meet to determine any other rules
and/or procedures that may be necessary in order to permit action on the Event as soon as
possible. Such determinations shall include decisions as to whether financial and policy
commitments and procedures should be made. Such decisions shall require a majority vote of all
Committee Members. The Committee must have a quorum of its members in order to meet and
take action. Such quorum shall consist of four ( 4) of the six ( 6) members. Such meetings shall
comply with the Florida Open Meetings Law, as codified in Section 286.011, Florida Statutes.
All meetings shall be preceded by a posted notice of at least twenty-four (24) hours. Written
minutes shall be kept of the meetings. The meetings shall be held at a government facility that is
accessible to the public.
4.2. Funding and Fund Carryovers. JACKSONVILLE and the Committee (excluding
the Commanding Officer of Naval Station Mayport, as provided above) shall conduct funding
and sponsorship campaigns to cover the costs of the Sea and Sky Spectacular. In addition to
such funding and sponsorship campaigns, the parties (except for CNSM and NAS JAX) may
elect, but are not obligated to provide additional financial support for the Sea and Sky
Spectacular. In the event that there is a surplus of funds available on final funding, from the Sea
and Sky Spectacular, such surplus shall be held by JACKSONVILLE, for available use in the
next scheduled Sea and Sky Spectacular, unless such event will not take place the following term
5
or JACKSONVILLE determines specific other uses for such surplus funds.
AGENDA ITEM 40
OCTOBER 24, 2016
5. TERM OF AGREEMENT. This Agreement shall have a one (1) year term,
commencing on the Effective Date (defined below) unless earlier terminated as provided for
herein, unless subsequently amended. This Agreement may be renewed by written agreement by
all pmties.
6. EFFECTIVE DATE. This Agreement shall become effective on the date it is
recorded in the Official Records of Duval County, Florida, as required by Section 163.01(11),
Florida Statutes. Such recording shall be perfected by the Office of General Counsel for
JACKSONVILLE.
7. TERMINATION. Any party may withdraw from this Agreement, without cause, by
giving ninety (90) days advance written notice to the other parties, by certified mail return
receipt requested or by other delivery with written receipt. Such advance written notice shall be
sent to the party representative or successor as shown on the signature pages, to the addresses
stated thereon. If the remaining parties so desire, they may continue this Agreement, as to its
tenns and conditions, by formal, mutual execution of a letter agreement memorializing the same.
8. MAXIMUM INDEBTEDNESS. This Section 8 is included in this Agreement
pursuant to Section 106.431, JACKSONVILLE Ordinance Code. JACKSONVILLE's
maximum indebtedness under this Agreement shall not exceed ZERO DOLLARS ($0.00). The
respective maximum indebtednesses of ATLANTIC BEACH, JACKSONVILLE BEACH and
NEPTUNE BEACH shall be their respective financial and service commitments detailed in
Sections 3.2.1 and 3.2.2, above. This Agreement is contingent upon lawfully appropriated funds
for the Event.
9. SEVERABILITY. If any part of this Agreement is found by a court of competent
Jurisdiction to be unlawful or otherwise unenforceable, such pmi shall be deemed to be severed
from this Agreement and the remaining parts shall continue to have full force and effect.
10. SECTION HEADINGS. All section headings used in this Agreement have been
inserted for convenience only. Such section headings shall not be used in the interpretation or
construction of the text of this Agreement.
11. CONSTRUCTION. The parties acknowledge that they have had meaningful input
into the terms and conditions contained in this Agreement. Therefore any doubtful or ambiguous
provisions contained herein shall not be construed against the party who physically prepared this
Agreement. The rule sometimes referred to as "Fortius Contra Proferentum" shall not be
applied to the interpretation of this Agreement.
12. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between
the pmties hereto for their responsibilities with respect to the Event. No statement,
representation, writing, understanding, agreement, course of action or course of conduct, made
6
AGENDA ITEM 40
OCTOBER 24, 2016
by any party, or any representative of any party, which is not expressed herein shall be binding.
All changes to, additions to, modifications of, or amendment to this Agreement, or any of the
terms, provisions and conditions hereof, shall be binding only when in writing and signed by the
authorized officer, agent or representative of each of the parties hereto.
13. COUNTERPARTS. This Agreement, and all amendments thereto, may be executed
in several counterpmts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument.
[Remainder of page is intentionally left blank. Signature page follows immediately.]
7
AGENDA ITEM 40
OCTOBER 24, 2016
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Name: -------------------
Title: Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE
By: _______________ _
Lenny Curry
Mayor
The foregoing instmment was acknowledged before me this day of __________ _
2016, by , as , and James R. McCain, Jr.,
Corporation Secretmy respectively, of the City of Jacksonville, a municipal corporation in Duval
County, Florida.
Such persons: (nofm)l must check applicable box)
are personally known to me; or 9
9
9
produced a current ____________ driver's license as identification; or
produced as identification
___________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: ___________ _
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify that there is an unexpended,
unencumbered and un impounded balance in the appropriation to cover the foregoing Agreement and that provision
has been made for the payment of the monies provided therein to be paid.
Director of Finance
City Contract Number: ________ _
Form Approved:
Office of General Counsel
8
AGENDA ITEM 40
OCTOBER 24, 2016
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By:
-~-------------
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, FL 32233
The foregoing instmment was acknowledged before me this day of _____ _
2016, by Donna L. Bartle, and Nelson VanLiere, the City Clerk and City Manager respectively,
of the City of Atlantic Beach, a municipal corporation in Duval County, Florida.
Such persons: (notmy must check applicable box)
9
9
9
are personally known to me; or
produced a current _______ driver's license as identification; or
produced as identification
__________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
9
AGENDA ITEM 40
OCTOBER 24, 2016
IN WITNESS WHEREOF, the City of Jacksonville Beach, by and through its
respective authorized representatives has caused this Agreement to be executed on the day and
year first above written.
ATTEST:
By: _________ _
Laurie Scott, City Clerk
11 North 3 rd Street
Jacksonville Beach, FL 32250
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE BEACH
By: ____________ _
Charlie Latham, Mayor
11 North 3rd Street
Jacksonville Beach, FL 32250
By: ____________ _
George D, Forbes, City Manager
11 North 3rd Street
Jacksonville Beach, Florida 32250
The foregoing instmment was acknowledged before me this day of _____ _
2016, by Charlie Latham, George D. Forbes and Nancy J. Pyatte, the Mayor, the City Manager
and the City Clerk respectively, of the City of Jacksonville Beach, a municipal corporation in
Duval County, Florida.
Such persons: (notary must check applicable box)
9 are personally known to me; or
9 produced a current _______ driver's license as identification; or
9 produced as identification
___________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
10
AGENDA ITEM 40
OCTOBER 24, 2016
IN WITNESS WHEREOF, the City of Neptune Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: ----------------------
Karla Strait, City Clerk
116 1st Street
Neptune Beach, FL 32266
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF NEPTUNE BEACH
By: ________________________ __
Harriet Pruette, Mayor
116 1st Street
Neptune Beach, FL 32266
The foregoing instrument was acknowledged before me this day of __________ _
2016, by Harriet Pruette and Karla Strait, the Mayor and the City Clerk respectively, of the City
of Neptune Beach, a municipal corporation in Duval County, Flmida.
Such persons: (nota1y must check applicable box)
9
9
9
are personally known to me; or
produced a current _____________ driver's license as identification; or
produced as identification
__________ (Sign)
_______________________ (Print)
NOTARY PUBLIC
My Commission expires: __________ __
(NOTARIAL SEAL)
11
AGENDA ITEM 40
OCTOBER 24, 2016
IN WITNESS WHEREOF, the Commander US Naval Station Mayport, United States
Navy, by and through its respective authorized representatives has caused this Agreement to be
executed on the day and year first above written.
ATTEST: NAVY
By: _________ _ By:. _______________ _
Signature
Type/Print Name: _______ _
David Yoder, Captain, United States Naval
Station Mayport
Title:. ___________ _
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this ___ day of _____ _
2016, by David Yoder, and , as Captain and ________ _
respectively, of the United States Navy.
Such persons: (notmy must check applicable box)
9
9
9
are personally known to me; or
produced a current _______ driver's license as identification; or
produced as identification
___________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires:. ______ _
(NOTARIAL SEAL)
12
AGENDA ITEM 40
OCTOBER 24, 2016
IN WITNESS WHEREOF, the Commander Naval Air Station Jacksonville, United
States Navy, by and through its respective authorized representatives has caused this Agreement
to be executed on the day and year first above written.
ATTEST: NAVY
By: _________ _ By: ______________ _
Signature Sean Haley, Commanding Officer
Type/Print Name: _______ _ Naval Air Station Jacksonville
Title: --------------
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this ___ day of _____ _
2016, by and as Captain and
respectively, of the United States Navy. -----------
Such persons: (notary must check applicable box)
9
9
9
are personally known to me; or
produced a current ________ driver's license as identification; or
produced as identification
__________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: ______ _
(NOTARIAL SEAL)
G:\Gov't OperationsVSawyer\Spceial Events (1550)\_Sea and Sky (1600014)\_2016\Interlocal Agreement\16 Sea SkySpectacular Interlocal
Agreement 7.14.16.doc
13
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 9A
OCTOBER 24, 2016
AGENDA ITEM: 90-Day Calendar for the Mayor and Commission
SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager/c.__
DATE: October 11,2016
STRATEGIC PLAN LINK: None
BACKGROUND: The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
BUDGET:
RECOMMENDATION:
ATTACHMENT:
CITY MANAGER:
The rolling 90-day calendar will be revised after receiving input :from City
staff and the Commission and will be included in each agenda for
consideration.
None
Approve the 90-Day Calendar for October through December 2016
1) Mayor and Commission 90-Day Calendar (October through
December 20 16)
2 3 4
10 11
16 1 11 1 1s
23 24 25
Acoustic Nights Commission Mtg
6-8 pm 6 :30pm
Bull Park (lnvoc-Waters)
30 l 31
Video taped
MAYOR AND COMMISSION
October 2016
5 6 7
12 13 1-t
1 19 1 2o 1 21
26 27 28
Due Date fo r
l l/14
Agenda Items
AGENDA ITEM 9A
OCTOBER 24, 2016
8
15
122
Campout Under
the Stars
129
Russell Park
6 17
Sea& Sky I Air Show
13 114
Commission Mtg
6:30pm
(lnvoc-Reeves)
Videotaped
I
i
20 I 21
Songwriters'
Concert
6-8 pm
Adele Grage
,.., _, 28
Commission Mtg
6:30pm
(lnvoc-Stinson)
Videotaped
MAYOR AND COMMISSION
November 2016
1 2 3
8 il 9 I 1 0
N ewsletter Due
!I I
Due Date for
I (Harding) 11/28
115 116 117
Agenda Items
I ~ I ~ 124
Due Date for
I City Offices
12/12 Closed
Agenda Items
29 3 0
4
I ll
Veterans Day
I City Offices
Closed
1 ts
I ~
I City Offices
Closed
AGENDA ITEM 9A
OCTOBE R 24, 2016
5
1 12
1 t9
1 26
Sea& Sk)'
Air Show
4 5 6
Acoustic Night
3-5 pm
Johansen Park
11 112 1!3
Commission Mtg
6:30pm
(lnvoc-Hill)
18 1 19
Videotaped
120
Songwriters '
Concert
6-8 pm
Adele Grage
.,. _;, 26 21
City Offices
Closed
MAYOR AND COMMISSION
December 2016
1
Holiday Artisans'
Faire S-9 pm
Adele Grage
7 8
Newsletter Due
(Reeves)
114 l,s
121 I~
Due Date for
1/9
Agenda Items
28 29
12
I
19
I,,
In
I
City Offices
Closed
30
AGE NDA ITEM 9A
OCTOBER 24, 2016
13
Tree Lighting
I 3 -8 pm
Town Center
110
L-
I,.
31