Item 4B- Annual Contract for Beach CleaningAGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Contract for Beach Cleaning Services
CityBid#1617-02 ~r\~-~
Donald D. Jacobovitz, P.Et.??~y .
Public Works Director
October 6, 2016
AGENDA ITEM 48
OCTOBER 24, 2016
BACKGROUND: On October 5, 2016 bids were received for the Contract for Beach Cleaning
Services. Three companies submitted bids as summarized below:
Beachcombers North, Jax Utility Management Southern Cleaning
Inc. Services, Inc.
Cleaning 4 days per week: $8,532.18 $66,888.00 $74,358.98
(November thru February) (daily rate: $118.50) (daily rate: $929.00) (daily rate: $1 ,032.76)
Cleaning 5 days per week: $21,086.80 $231,540.00 $239,540.29
March thru October (daily rate: $124.04) (daily rate: $1 ,362.00) (daily rate: $1 ,409.06)
Total Annual Cost $29,618.98 $298,428.00 $319,899.27
Per-event raking service, $200.00 $4,290.00 $313,250.60 on an as-requested basis:
BUDGET: $30,000 is budgeted under account 001-6020-572-3400.
RECOMMENDATION: Award the contract to Beachcombers North, Inc. for a total annual cost of
$29,618.98. Additional funds are also available for raking services on an
as-needed basis.
ATTACHMENTS: Bid Analysis
Bids are on file with the City Clerk
REVIEWED BY CITY MANAGER: __ /t __ ., _?6_-'-~__:_.;_~-~----------
BID 1617-02
TOTAL ANNUAL COST (A= November· February
+ B = March· October)
$29,618.98
City of Atlantic Beach
Annual Contract for Beach Cleaning
October 5, 2016
Inc Jax
Award of Bid based on Department Analysis and Commission Approval
Management
$298,428.00
AGENDA ITEM 4B
OCTOBER 24, 2016
3:00PM
$319,899.27
Daily Rate for Nov-
Feb
Weekly Rate for Nov -
Feb
Total for 18 Weeks
(4x/wk)
Daily Rate for March -
Oct
Weekly Rate for
March-Oct
Total for 34 Weeks
(5x/wk)
TOTAL ANNUAL COST
(A+ B)
Rate for One (1) Raking
Multi-Year Contract: Beach Cleaning
Bid 1617-02
Beachcombers Jax Utilities Mgmt
$118.50 $929.00
$474.00 $3,716.00
$8,532.00 $66,888.00
$124.04 $1,362.00
$620.20 $6,810.00
$21,086.80 $231,540.00
$29,618.80 $298,428.00
$200.00 $4,290.00
AGENDA ITEM 48
OCTOBER 24, 2016
Southern Cleaning Services
$1,032.76
$4,131.04
$74,358.72
$1,409.06
$7,045.30
$239,540.20
$313,898.92
$313,250.60