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Amended Agenda- 10-24-16 1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING OCTOBER 24, 2016 - 6:30 PM AMENDED AGENDA Invocation and pledge to the flag Call to order 1. Approval of minutes *A. Approve minutes of the Regular Commission Meeting of September 26, 2016. 2. Courtesy of Floor to Visitors *A. Representatives from FEMA- Brenda Gustafson, Intergovernmental Affairs Specialist and W Montague Q Winfield, Major General, USA (Retired), Director & Federal Coordinator, National Preparedness Division. 3. Unfinished Business from Previous Meetings None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Major Public Works Projects FY15/16 – Year End Status Report and Recreation Programs Special Events Report for August 2016. B. Award the contract to Beachcombers North, Inc. for Beach Cleaning Services (Bid No. 1617-02) for a total annual cost of $29,618.98. C. Extend the annual contract for Janitorial Services for City Facilities (Bid No. 1213-06) for one final year at the current prices, term being October 1, 2016 to September 30, 2017, and rebid the contract in June of 2017. D. Approve the revised Interlocal Agreement among the City of Jacksonville, City of Atlantic Beach, City of Jacksonville Beach, City of Neptune Beach and the Commander, U.S. Naval Station Mayport, U.S. Navy and Commander, Naval Station Jacksonville, U.S. Navy for Conduct of the Sea and Sky Spectacular and authorize the City Manager to sign the agreement. *E. Extend the contract for Street Sweeping and Vacuuming (Bid No. 1213-01) with USA Services of Florida, Inc. for one year at the current prices with the term being November 1, 2016 through October 31, 2017. *F. Award Bid No. 1617-01: Repair of Electrical Motors and Pumps to Moline Electric for a term of 5 years, with an option to cancel after the 3rd and 4th year. *G. Approve the Memorandum of Understanding between the City of Jacksonville and the City of Atlantic Beach for the Joint Operation of Dutton Island Preserve and authorize the Mayor to sign the Agreement. *H. Authorize the City Manager to enter into a new one-year agreement with Langton Associates, Inc. for Grant Writing Services with the term being October 1, 2016 through September 30, 2017. 2 5. Committee Reports *A. Appointments to the Code Enforcement Board 6. Action on Resolutions None. 7. Action on Ordinances None. 8. Miscellaneous Business (Discussion only) *A. Waiver No. 16-SAFW-241- Request for Waiver to allow a Finish Floor Elevation of 6.75 ft, in lieu of the minimum 7.5 ft. as required by City Code, Section 24-251(c), at 1201 Gladiola Street. 9. City Manager Reports A. 90-Day Calendar (October 2016 through December 2016). *B. Hurricane Update 10. Reports and/or requests from City Commissioners and City Attorney Adjournment Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City’s website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 21, 2016. *This agenda was amended on October 19, 2016 to add Items 1A, 2A, 4E, 4F, 4G, 4H, 5A, 8A & 9B.