Item 1A- Draft Briefing Minutes 9-1-16MINUTES
CITY COMMISSION
EMERGENCY SPECIAL CALLED
PRE-STORM BRIEFING
FOR HURRICANE HERMINE
800 SEMINOLE ROAD
SEPTEMBER 1, 2016
6:00P.M.
MEMBERS IN ATTENDANCE:
Mayor Mitchell E. Reeves
Mayor Pro Tern Jimmy Hill
Commissioner Mitch Harding
Commissioner John Stinson
Commissioner M. Blythe Waters
Call to Order
Mayor Reeves began the briefing at 6:02pm.
AGENDA ITEM 1A
NOVEMBER 14, 2016
Mayor Reeves reported on his decision to sign the Declaration of State of Emergency and the
purpose for having it. He explained his communications with the City of Jacksonville noting
there was a briefing held today at 2 p.m.
Mayor Reeves explained that staff will be briefing everyone on what is proactively being done in
the City. He thanked everyone for attending and indicated that if there are any questions, they
can ask staff or Commissioners after the meeting is over.
Staff Briefings
City Manager Nelson Van Liere introduced the Public Safety Director/Police Chief Michael
Deal, Emergency Preparedness Specialist/Commander Vic Gualillo, and Public Works Director
Don Jacobovitz. He reported that students will be out of school tomorrow; City Hall will be
closed for business; and Community Centers will be open for kids during the day.
Commander Gualillo reported the Police Department has been receiving updates from the
National Weather Service and the City of Jacksonville EOC and the updates are being made
available through social media as quickly as possible. There will be extra officers on duty
tonight and tomorrow and will staff the Beaches Complex with a representative from Atlantic
Beach. Three Atlantic Beach lifeguards will be on duty tomorrow. Jacksonville Beach Police
Depmiment has decided to close their beach. Atlantic Beach is considering the same action, if
necessary, based on the storm's progression. Road closures will be controlled by the
Jacksonville Sheriffs Office and the Jacksonville EOC. We are ready to close bridges if the
need arises based upon the storm conditions.
AGENDA ITEM 1A
NOVEMBER 14, 2016
Public Works Director Don Jacobovitz presented his report (which is attached and made part of
this Official Record as Attachment A).
Closing Statements
Mayor Reeves thanked staff for being proactive. He reminded people that when there is water in
the street, do not go through it and if street lights are not working, you are required to stop at
those intersections. He asked that everyone be cautious and take care of your neighbors. He
asked that citizens call if they see anything suspicious or if they need help.
Chief Michael Deal reiterated their efforts to provide updates through social media and explained
tips about how to take care of your family and property are also found there.
Mayor Reeves explained they have recognized a need to do better about getting information out
to our residence. He reported that the City is trying to get as much information out as possible
by using the Facebook pages and the City's website.
Commander Gualillo answered questions from the audience regarding bridge closures. He
explained that for non-emergencies, call (904) 247-5859 and for emergencies, dial9-1-l.
Mayor Reeves ended the briefing at 6:14p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Mitchell E. Reeves
Mayor/Presiding Officer
Minutes-Pre-storm Briefing for Hurricane Hermine-September 1, 2016 Page 2 of 2
AGENDA ITEM 1A
NOVEMBER 14, 2016 ATTACHMENT A
Public Works Pre-Storm Events for Hurricane Hermine
Public Works employees have spent the last few days checking and
clearing storm inlets and debris in the stormwater systems. Three
personnel will spend the night at Public Works tonight, and we will
have other personnel who will be ready to respond if necessary. We've
checked the status of all our employees and verified who will be
available if needed. We've checked the fuel in our vehicles, our
chainsaws and other emergency response equipment like our pumps
and generators. We vacuumed out some of the inlets, especially those
of Aquatic Gardens. We've pulled the life guard stands from the beach
as well as some of the garbage cans. The remaining garbage cans have
been zip tied to their poles.
We're making a list of things we can use for the next storm which we
don't have on hand and the places we need to go to get them.
Our Stormwater crews have been very pro-active today getting
prepared for a storm. We have done extra storm drain cleaning, ditch
cleaning and trash pickup on the following streets:
1. Seminole Road
2. Main Street
3. Aquatic Drive
4. Town Center
5. Saltair neighborhood
6. 20th Street Ditches
7. Francis Road
8. Capella Road
Our pumps are ready to go if needed, and Utilities personnel (Harry
McNally and Chris Walker) will be on call if there is a water or sewer
emergency.
AGENDA ITEM 1A
NOVEMBER 14, 2016
Advanced Disposal originally planned to work on Friday, but they were
informed that the landfill will be closed tomorrow. So they will NOT
pick up garbage tomorrow on Friday, but they will plan to do a larger
than normal pick up on Saturday, including yard debris.
Public Works has made sand bags available to the public. Each person
needing sandbags can come to Public Works to pick up to 50 sand bags.
We have sand available to fill them. Residents would have to do this
themselves.
Turbidity barriers have been removed from the creeks and drainage
systems affected by the construction projects at the new Police
Department building and the Tribridge construction site. They will be
replaced after the storm surge passes.
We have been very active in cleaning the debris in the Aquatic Gardens
area. We have cleaned debris from Hopkins Creek. We have pumped
the Aquatics Gardens pond down 21.5 inches from its normal state by
placing a bladder in the connecting culvert from the pond and Hopkins
Creek. In addition to this, we have been very active in overseeing the
construction of the new stormwater pond by the Dog Park that
Tribridge is constructing. We have held several meetings with them in
the last two weeks, and this is what they have done and plan to do:
1. As suggested by Justin Williams, TriBridge has installed the bleed-
down valve in the church pond to maintain the normal water level
at elevation .90 NAVD.
2. TriBridge has· installed an elevation gauge within the church pond
to monitor water levels as discussed.
AGENDA ITEM 1A
NOVEMBER 14, 2016
Justin has recommended that the dog park pond dike be removed
if the pond water level in the church pond rises to 5.0 NAVD. The
water level is to be monitored by TriBridge during construction
hours {7:00am-5:00pm; Monday-Friday), and by the City of
Atlantic Beach thereafter.
Once the water level reaches 4.5 NAVD our site work contractor
will be mobilized and staged onsite. If this occurs during normal
construction hours, TriBridge will contact:
First: Jim Rigsby 904-838-8076
Second: Kayle Moore 904-400-5037
If this occurs during non-construction hours, COAB will contact:
First: Jim McFauls 904-219-9934
Second: Mike McPhail 678-641-6846
Third: Justin Williams 904-705-6963
Fourth: Dave Weissman 404-451-3283
At which point, the COAB and TriBridge will meet onsite to
monitor the rising water levels. If the water level in the church
pond continues to rise to 5.0 NAVD, TriBridge (Jim McFauls/Mike
McPhaii/David Weissman) and the COAB Public Works
Department {Don Jacobovitz/Kayle Moore-other senior contacts
to be provided by COAB) will determine together if current
weather and tidal conditions require the dike to be demolished;
TriBridge will agree to follow the desires of the COAB Public
Works Department designated contacts.
Demolishing the dike will cause a delay in the previously agreed
upon construction timeline of the dog park improvements. COAB
will agree to extend dog park closure should weather events
AGENDA ITEM 1A
NOVEMBER 14, 2016
require that this plan be implemented; TriBridge and COAB Public
Works Department will work together to determine the length of
any delays incurred.
3. We will provide the results of our turbidity tests as soon as the
results are available (we should have these tomorrow-Thursday
8/25}.
4. Lastly, the temporary dike that was constructed on the east side
of Aquatic Drive will be removed before the weekend.