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Item 5A- Appointment of Commissioner to BMRCAGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM SA NOVEMBER 14, 2016 Appointment of a City Commissioner to Chair the Board Member Review Committee Donna L. Bartle, City Clerk })~ November 2, 2016 The Board Member Review Committee (BMRC) was created by Resolution No. 05 -04 on April 11, 2005 and was later amended by Resolution No. 06-03 on February 13, 2006 and Resolution No. 12-08 on April 9, 2012. The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the City's boards and committees including requesting applicants to consider boards or committees other than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. The Board Member Review Committee is comprised of six (6) members which includes a sitting City Commissioner serving as Chairman of the Committee. The "Commissioner" member shall serve a one-year term beginning on December 1st and is eligible for additional terms. This "Commissioner" member shall be appointed by the Mayor subject to the approval of the Commission. Currently, Commissioner John Stinson serves as the Chairman of the Board Member Review Committee and his first term will expire on November 30, 2016. RECOMMENDATION: Appoint a Commissioner to serve a one-year term as Chairman on the Board Member Review Committee beginning December 1, 2016. ATTACHMENT(S): Resolution No. 12 -08 ~ REVIEWED BY CITY MANAGER: -t1c (/~ ;?"uy RESOLUTION NO. 12-08 AGENDA ITEM SA NOVEMBER 14, 2016 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on April 11, 2005 and amended by Resolution 06-03 which was approved on February 13, 2006, to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs ofthe boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission.