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Item 1B- Draft Minutes of 11-8-16CITY OF ATLANTIC BEACH PUBLIC MEETING AGENDA ITEM 18 NOVEMBER 28, 2016 BETWEEN MAYOR REEVES AND COMMISSIONER STINSON CITY HALL, SOUTH CONFERENCE ROOM November 8, 2016 at 8:30AM IN ATTENDANCE: Mitchell E. Reeves, Mayor John Stinson, Commissioner Donna L. Bartle, City Clerk Mayor Reeves called the meeting to order at 8:35 a.m. in the South Conference Room at City Hall. 1. Discussion on Mayor Pro Tern Selection Mayor Reeves explained the discussion he had at the public meeting yesterday with Commissioner Hill regarding the topic of Mayor Pro Tern, stating his intent to appoint a Mayor Pro Tern each year and the item will be added to the agenda for Monday night. He indicated he has not decided who he will nominate, but asked Commissioner Stinson to support him in his decision. 2. Board Member Review Committee Mayor Reeves explained to Commissioner Stinson that he would like to reappoint him to serve on the Committee for another term if he is interested. He expressed his reasons noting Commissioner Stinson has done a good job this year and wants him to follow through with the plans to strengthen the Committees and Boards. Mayor Reeves gave examples of things the Board Member Review Committee could look into and provide feedback on relating to recruitment, membership, term limits, alternate members, and quorum. Commissioner Stinson stated he would love to continue with the Board Member Review Committee because he does not feel he has had time to make the changes or improvements that Mayor Reeves wanted when he started. He indicated there have only been three meetings. He discussed having meetings even when they do not have vacancies to fill. He reported hearing comments about alternate members and believes the guidelines for the alternate member on the Code Enforcement Board works very well. He explained his plan to have the Committee meet with all the Chairs of the Boards and Committees to address some of the things Mayor Reeves spoke about. He stated they will ask things such as how current members should be appraised and what information do members need. He hopes to have a publication that can be given to people and can help with recruitment. Commissioner Stinson reiterated his interest in continuing his service on the Board Member Review Committee and also stated he will give his full support on whatever Mayor Reeves decides to do about the Mayor Pro Tern appointment. Discussion ensued about responsibilities of the Mayor Pro Tern and the advantages of attending AGENDA ITEM 18 NOVEMBER 28, 2016 training, civic group events, and association/organization meetings in order to network and gain new ideas. He explained the same applies to the City Manager . and City Clerk. He mentioned that the City Clerk has been going to the City Clerk's association events and the City Manager has recently joined ICMA. Mayor Reeves explained that he has added a topic to the Commission agenda to discuss Special Magistrates and since the Board Member Review Committee will be addressing board issues1 he believed this topic relates and can be discussed at this meeting. He explained the City should have a Special Magistrate in place in case there is a Human Relations case and the option to use a Special Magistrate instead of the Code Enforcement Board. Commissioner Stinson questioned whether he could comment on the topic at this meeting. Discussion ensued about whether the topic can be discussed. Chris Jorgensen, 92 West 3rd Street, gave his opinion that he did not see a conflict. They decided to hold off on the discussion, call another meeting later this week and invite all the Commissioners. City Clerk Bartle asked what topics they want to discuss at that meeting. They agreed the topics should include Special Magistrates, Beautification and Natural Resource Preservation Advisory Committee, and Monthly Roundtable meetings. They also agreed that the co-chairs of the Advisory Committee should be invited to the meeting. Mayor Reeves adjourned the meeting at 9:03a.m. Donna L. Bartle City Clerk Minutes-NovemberB, 2016 Mitchell E. Reeves Mayor Page2 of2