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Item 4A- Monthly ReportsProject Name Budget Efflue~t Outfall Replacement $532,764 Atlantic Blvd Waterline Upgrade $100,000 Update Water System Model $30,000 Well L<>gglng -6 wells $130,000 Replace Water Main on Seminole Rd. $700,000 From Atlantic Blvd. to S-Way Replace \Yater services on Sea~pray1 $175,000 Nautical and Clippel'$hip Phosphorus Treatnu~nt Improvements. $225,000 WWTP 2 repairs Gravity Outfall to ICW $30,000 Sewer Line rehab Sea Oats $207,000 Combined plant Replacements $157,000 Control Bubbl., System WTP2 SlS,OOO New Influent Screens $20,000 Replace Eff Pump 112 $50,000 Rep/oct RAS Pump $50,000 Rep/ace Influent Pump $22,000 Install automated Control Valve at WTP $10,000 3 Meter Project $160,000 Replace control panel a t Oceanwalk lift $20,000 station Wetwell Top Replacement $24,000 Lift StatTon Suction lines $20,000 Control Components Upgrade SlOO.OOO Cla rifier Orlve Replacements $225,000 centrifuge S27S,OOO City of Atlantic Beach AGENDA ITEM 4A NOVE M BE.R 28, 2016 Major Public Works Projects Fiscal Year 2016 -2017 Stat us Report as of 11/17/2016 Project Description Not es Ut ilit ies Project s This Is repluement of the end of the beaches combined effluent pipeline Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Jax Beach and Neptune Beach have approved additional funding required. and Is cost shared by the 3 beach Cities. Once contract docume nts are returned, a pre-constructlon meeting will be scheduled and a Notice To Proceed will be issued . Coi'\SUI~nt ob~aining costs for new lin e suspended from piling versus burled. Contractor just provided signed contract documents with bond. Pre-construction meeting was held on 7/21/2016. A Notice To Proceed was issued for the project to begin on August 15th. The contractor has ordered supplies a nd components a r" being manufactured off-<ite. All materials have arrived, and contractor began fusing pipe sections on-site this week (week of 11/14). Design only. Wiiting on water mode l review. Evaluating capital improvem,.nt reqUirements and impact If WTP 4ls Model built and calibrated. Consultant preparing and running and evaluating scenarios. Draft Water Model received and under review. Meeting is being removed from servlce. scheduled with the consultant. This is a down hole check of the structural Integrity of our drinking water Discussin g ~ope with different consultant to eliminate or reduce subconsultant layering. We may develop a new scope to put this out for bid. wells. Design revisions underway· part of s~mlnole Road Str~etscape project. Finaliting design revtslons with stormwater and streeucape components of project. This project is to repla ce lip to 56 aging wner services on roads in the Specifications are being prepa red for bidding. Anticipate advertisin g ln mid·December or early Ja nuary. Seaspray neighborhood. Received grant to offset portion of cost to improve Phosphorus treatments Preliminary engineering Re port compl eted. 60% engineering design completed. Permitting through FDEP and setting up temporary feed system. Project rs out ottheWWTP. lor bids. Bids will be opened on AUgust 31st. Only one bid was received which was almost twice the budget fo r this project. We wi ll negotiate With the single bidder to accomplish a modified project ..:ope. Funding may have to come from other projects for the project cost wh ich may be $350,000. We were able to r~duce the cost dow~ to $158,000, and the addltlonal funding will come from the $275,000 allocated for the Centrifuge Project. A stafF report was p"'pared for Nov 28 Commrsslon meetlng. Consultant preparlng TV inspection revi ew to prepare ao assessment and maintenance plan. Involves llnlng of aging sewer infrastructu re to reduce water Inflow &-Received scope lor pipe lin ing ; coordinotlng manhole lining scope/cost SpectraShleld. Contractor scheduled to clean & TV likne afterThanl<sgiving a nd perfom infi ltration (1&1). CI PP lining in mid-December. woitlng co be ins tolled In November Screens lliere damaged Walling co be Ins tolled. Waiting ra be dellvertd Waiting to be delivered Pump requirements/specs mav be updated. CoordlnatlnR with vendor to beRin t he wo r~. This Is for the dispensing of ChioriM Working with vendor to begin the install ation. This project is to lnstall650 ra dio read meters. It is partly funded by11 FDEP Tills is being coordinated with the meter vendor. WMD Grant contract requires CM signature. rant This project is to replace an aging control panel Obtaining quotes from vendor$/ contractors. This project is to replace fou r wetwell tops with open hatches. ObQining_ quotes from contractors. This is to replace suction lines at Comella and Selva Marina Lift Stations. Cam ella has a PO waiting on contractor to install. Selva getting quotes to replace. This project is to replaee the control components for fo ur master lift stations Obtaining quotes from vendors/contractors. Thi s pro ·ect is to replace two cia rifler drives A scope is belnR prepared to put this pro'ect out to bid . This is to upgrade the 2nd centrifuge Funds for this project villi be reall ocated to the phosphoru s project. Project Name Budget Russell Park Renovation ~ New Budget $125,000 Tideview.s Pa rk Slladtl Structure $0 Twin Lake Parks Design ~25,000 Vet Park Playset Re placement $40,000 Vet Park Stage Screening so Jordan Park Bathroom Upgrade $10,000 Jordan and Donner Park Playground $82,000 Improvements lifeguard Station Improvements $40,000 Sem1nole Road lrnprove,.,ents $250,000 Seminole Road Drainage Im provementS $650,000 francis Avenue Drainage Improvements $650,000 Beach Ref'OUrishme f\t so Atlantic Blvd Bike Plaza $40,000 Stormwate r Master Plan RevieW and $250,000 Update Aquatic Gardens Project $250,000 Salta rr Project $250,000 Safe Route to School Sldewal~ $0 AGENDA ITE M 4A N OV EMBER 28, 2016 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 11/17/2016 Project Description Notes Parks Projects Th is project Is to provide ImprovementS to Russell Park including soddln&, Other Improvement> being planned. SSOK grant to supplement fundin g .was delivered by Michelle Waterman of Talbot Island Park on August 22nd. Tennis irrigation, lighting, and court re pairs. CourtS and Racquetball CourtS remain to be improved This project is to provide a shade structure over a portion of the viewing area This project is scheduled to ba completed in the flrstquarter of FY 16-17. of thel'ideviews Park boardwalk. Re-evaluating task based on Commi$$IOn dltectlon and p Ublic Input from Proj ect reVised; awaiting proposal for pond bank restoratlon. Application for FIND grant funding not submitted this year. communlrv meetinct . Working with Vendors to select playground set. Using COJ fUnding secured by Councilman Gulliford to supplement o riginal budget for amphitheater screen covering. Final plans a re to be submitted by July 8th. Quotes are being received for the covering for the stage in the park. One more quote is pending. Playgrotlnd sets are more than our budget. The installation of this will be postponed until the coming fiscal v .. r. This project wi ll provide a sun screen for the raised stoge platform by the The C1ty of Jacksonvill e's Parks & Rec..,ation Department will proVide a ll services (Incl Uding fUnding ) to haVe th15 project completed. The fln alsectlon of the Americ-an: flag. screening will be insta lled soon . This project is to repair damages to this bathroom and to upgrade it. The project Is being designed to go out for blds. Funded by a COBG , this project is to provide ADA compatible plowround The project Is being designed to go out for bids. equi pment. Th is project Is to make safe ty and restoration Im provements to the Lifeguard Plans are being develope d. Station at the end of Adantic Blvd . Public Works Projects Consultant revisin.g design to redirect stormwater from Saltair area an d Bidding late Fall of 2016. Howell Park. This project is to instllll the drainage component of the Seminole Road Biddi ng late Fa ll of 2016. Protect. 100% COBG funding. This project is to Improve water and stormwater along Shop drawings reviewed and approved. Construction is 1n progress. The waterline Is almost complete. Drainage Improvements a re being Installed. A conflict Francis AVenue . The road will also be paved as part of the project. box was installed the week of July 25th for water and sewer. Work is prog{es-sing slow·rv on the rest of the proJect. Tht water ma in lnmtlatlon Is complete. The Construction In progres~-waterline approximately 90% complete. storm drains are complete, and the project Is approximately 60% complete. The old water line has bee n removed. Curbing began the wee~ of September 19th. Cu rbing Is continuing the week of September 26th a nd lime rock is being placed in the areas where the curbs have been Installed. The road was paved he week of October 17th. Driveways and sidewalks are being Installed, Beach renourlshment 100% paid with Fed eral and County funds . Scheduled fo r summer of 2016. Awaiting start up by COl . The project is scheduled to begin September 6th at the southern end of the project area, Jacksonville Beach . The proJect h:~s ~gun a,d Is progressing In Jax Beach . The project 1s being re··eva luated to determlne whether dun e restoration from Hurricane Matthew can olso be added. Contractor w ill get to 4th St. before leaving then return In April/May to complete beach renourlsh ment and dune restoration. This is to create a park type plua over the retention area for the shopping Design not started. Negotiations have begun with the plaza owner. He has been given a proposed tea1e agreement to review concerning the use a nd lazo at 3rd Street and Atlontlc Blvd . ma lntenance of the retention area . We are waiting for his response. This project Is to relllew the City's Stormwater Master Plan and to update This project has been advertised as an RFP. Proposals are duelnto Pu blic Works on Oecember9, 2016. Will issue ammendment to delay bid opening and the drainage basin Information and to propos~ projects with estimated costs ucond amendment to adjust 1cope once Don retruns. to complete them. Project is to review the City's Stormwater Master Plan as it pertains to this PW Is having crews clean the conveyance systems in this area, and funds are being requested in the next fiscal year budget for the Storm water review and neighborhood aod to design imp rovements fo r more capacity and project design, If po$$ible, construction will also be scheduled depending on timing and funds availability. A design scope has been provided to the City. PW is stormwater throughput from this. area. determining how to proceed with construction. Project is to modify existlng construction on Magnolia and Poinsettia and to Consultant is preparing proposal and cost estimate for construction. Neighborhood meeting is sdleduled for August 12th. The neighborhood meeting was held construct Improvements on Sylvan and Pine St reets and the consensus of t he partlclpants (residents and City Officials as well) was to proceed with the design of a less obtrusive drainage system In the next fiscal year. Once the design is complete. the project should go oYt for bids for construction ASAP . PW is asking for funds for construction In Ws coming fiscal year. Construction may be able to begin as early as Spring of 2017. Aye rs Engineering, Inc . is pre paring a proposal to develop new construction plans. This project is to provide an 8' wide sidewalk along Sherry & Seminole from Design & survey underway. Town Hall meeting held May 7th, Workshop h"ld June 27th. Bid documentS being prepared. Construction schedul ed for second Ahern to 17th. This project is funded by FOOT. half of 2017. PW Dir to present addit ional info to Commission on July 11th and Town Ha ll Meeting on July 16th. Striping of the proposed path of the SRTS will be completed the week of July 25th. Additional Town Hall Meeting schedUled for AUgust 27th. The route of the proposed path was palnted the week of July 25th. A consensus of the City Commission was reached at the Town Hall Me.,ting of August 27th to move forward with the project along the east side of Seminole Road and Sherry Drive and to havo the MOU signed wltn the ITA to commit to this project. The project was approved to move forward With t he 6()% plans o:>mpletlon. Element Engineering Inc. will be meeting with Public Works to develop plan of action to continue to tnat point. Project Name Budget Sldewalk Projects $100,000 Equi pment Garage $75,000 Jas mine Pond $100,000 West Plaza and Carnation Dra inage Project $135,000 Police Building $2,892,700 Project Description This project is to provide or improve sidewalks. City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 11/17/2016 Notes AGENDA ITEM 4A NOVEM BER 28, 2016 Areas are being considered for sidewalk Installations or improvements. Emphasis is being placed on east-west connectivity. This project is to install a partially enclosed storage facility for Pub lie Works Th is project is being designed. equi pment. This project Is re.tore the bank of Jasmine Pond This project w111 be designed by a consultant. Th is project ls to prow ides dra inage Improvement as specified in the This project w111 be designed by a consulta nt. Stormwater Master Plan PO building upgrades and improvements. Pollee Department moved to Utilities building at 902 Assisi. Wall demolition and new slab construction unde rway. Retaining wall is complete. The slab Will be pour ed and wall construction will begin within the next two week.s. 9/21/16: The slab Is complete and exterior walls a re a lmost complete. Many of the Interior owner-selected items have been selected. Fire station doors wi ll be removed for JFRD . A fire stop beam will be redesigned and installed between the fire station and PO building. 9/28/16: Walls are almost complete. Roof Installation will be completed by the second week of November. Final selections o flnterior elements are being made. Door keying and low voltage scope are currently being addressed. Permits Issued FY2016 Single Family/SF Attached 112 Duplex 1 Multi Family 1 Residential Addition 53 Commercial New 7 Commerical Addition 1 Other 2556 TOTAL 2731 Building Department Monthly Activity Report October 2016 Building Permit Fees Construction Value FY2017YTD FY2016 FY2017 YTD FY2016 15 $129,918.23 $20,792.33 $38,690,936.00 0 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 4 $16,902.21 $519.18 $4,130,721.00 0 $6,068.85 $0.00 $2,354,105.00 0 $140.00 $0.00 $18,000.00 206 $261,892.99 $19,387.37 $23,765,152.52 225 $414,922.28 $40,698.88 $68,958,914.52 Inspections FY2017YTD $6,451,735 .00 Building $0.00 Plumbing $0.00 Mechanical $63,835.00 Electrical $0.00 Roof $0.00 Other $1,068,759.14 TOTAL $7,584,329.14 Permits Issued October 2016 Building Construction Fees Collected October 2016 No . Issued Permit Fees Value Single Family/SF Attached 15 $20,792.33 $6,451,735.00 Re-lnspection Fees $440.00 Duplex/ Multi-Family 0 $0.00 $0 .00 State Surcharges $1,357.88 Residential Addition 4 $519 .18 $63,835.00 10% City Retained Surcharge Fees $135.79 Res. Alteration/ Other 10 $1,336.43 $182,885.00 Commercial New 0 $0.00 $0.00 Inspections October 2016 Commercial Addition 0 $0.00 $0.00 Comm. Alteration/ Other 5 $349.27 $94,067.00 Building 284 Demolition 3 $300.00 $26,500.00 Plumbing 81 Swimming Pool 0 $0.00 $0.00 Mechanical 66 Roof 16 $1,187.82 $77,562.50 Electrical 99 Driveway/ ROW 8 $240.82 $47,856.64 Roof 60 Fence/ Wall/ Barrier 13 $455.00 $39,052.00 Other 10 Electrical 55 $5,376.20 $151,466.00 TOTAL 600 Mechanical 53 $5,269.00 $288,461.00 Plumbing 29 $3,513.00 $18,150.00 Residential Projects to Note: Sign 0 $0.00 $0.00 Aquatic Townhomes: 102 Aquatic Dr. Res. Accessory Structure 2 $474.50 $85,700.00 Fire 0 $0.00 $0.00 Shed 0 $0.00 $0.00 Commercial Projects to Note: Other Misc. 12 $885.33 $57,059.00 TOTAL 225 $40,698.88 $7,584,329.14 AGEN DA ITE M 4 A N OVEM BER 28, 2016 FY2016 FY2017YTD 3327 284 919 81 817 66 1008 99 797 60 97 10 6965 600