Item 4B- Award Bid Number 1516-12AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 48
NOVEMBER 28, 2016
Chemical Storage & Feed Facility for Phosphoms Removal
BidNo.1516-12 ~~~
Don lacobov itz, Publi c Works Directo~ 77
November 10,2016
A bid opening for the Chemical Storage & Feed Facility for Phosphorus Removal under Bid
1516-12 was held on August 3 1, 2016. The project was advertised in the local newspaper as
well as with national bid services an d only one bid was received from Sawcross, Inc. in the
amount of$388,000. The City, along with the engineer, J. Collins & Associates, LLC reduced
the project cost by $30,000, through elimination of a building petmit cost of $5,000 and a
general conditions deduct of$25,000 as more definitive ly described in writing in the attached
letter from Sawcross, Inc. dated November 2, 2016.
Upon renewal of the FDEP Pennit for the City's WWTP, start ed in 2013 and finalized in 2014,
FDEP established new numeric nutrient criteria for Total Phosphorus that was previously not
required in prior permits. It is now required under our new operating conditions. FDEP issued
an Administrative Order (AO) to provide time for the City to make phosphorous improvements.
The City was successful in obtaining a St Johns Rive r Water Management Di strict (SJRWMD)
cost-share grant of$62,700 for facility construction which has time restrictions associated with
the awarded funding.
Time is very c ri tical to move this project fotward due to the requ irements of the AO to hav e the
WWTP in compliant operation by reducing the phosphorous discharge, the City FDEP WWTP
operating penn it, and the potential loss of the awarded grant monies.
BUDGET:
The original budget for the project under account 410-5508-535-6300 is $225,000.
Staff intends to fund the total $358,000 by encumbeling the add itional $133 ,000 needed from the
$275,000 set aside in the same account for a 2nd Centrifuge at WWTP. The centrifuge project
will be postponed to the following budget year.
RECOMMENDATION: Award the bid to Sawcross, lnc. in the amount of$358 ,000 for
construction of the Chemical Storage and Feed Facility for Phos phoms Removal.
ATTACHMENTS: 1516-12 Bid Tab
Letter from Sawcross, Inc. with revised project total of$358,000
REVIEWED BY CITY MANAGER: __ L_/--'t/:_..:u-t~L-......I~.,L.;<{'-""u,:=--t---<,.___ _______ _
.a s
#
City of Atlantic Bea ch
Chemical Storage & Feed Facility for Phosphoro us Removal
August 31 , 2016
BID 1516-12 3 ·00 PM
Sawcross , Inc .
Required Documents
Submission in Tri plicate X
Document Requirement s Checkli st X
Bid Form (*and required Sec ti on 0300 Doc um ents) X
Bid Security -5 % * X
List of Subcontractors * X
W-9 Form * X
Public En tity Cri me s Statement * X
Co ntra ctor's License * X
New Vendor In formation Form X
Drug Free Workplace X
Experience: 12 ycnrs; Minimum of 3 simil ar projects X in pnst I 0 years: List of simi lar projects.
Qualilications: In business & licen sed as Gene ral X Contractor for minimum of 12 years
Financia l: Last 2 years X
Insurance X
References: 5 X
Documcntaion of Receipt of Any Addenda N/A (Que s tions & Answers only)
TOTAL LUtvlP SUM $388,000.00
• Required Items of Section 0300
AGENDA ITEM 48
NOVEMBER 28, 2 0 16
~~
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SAWCROSS INCORPORATED
AGENDA ITEM 48
NOVEMBER 28, 2016
10970 NEW BERLIN ROAD JACKSONVILLE, FL 32226-2270
904-751 -7 500 {VOICE) 904-751-0600 (FAX) WWW.SAWCROSS.COM (INTERNET)
November 2, 2016
J Collins Engineering Associates LLC
11516 San Jose Blvd
Jacksonville, FL 32223
Subject: COAB Chemical Storage and Feed System for Phosphorus Removal
Dear John:
The cost savings for the subject project is as follows:
Base Bid ............................................................................... $388,000.00
Building permit cost deduct.. ................................................ $5,000.00
Sawcross genera l conditions deduct .................................... $25,000.00
Total revised bid amount.. .................................................... $358,000.00
The gen eral cond itions deduct is because we were awarded the Neptune Beach WWTP
p roject and can do both of these projects together. In order for this revised bid amount to
happen we would need t he award for this project to be by the middle to end of November or
sooner if possible. Let me know if you have any questions.
Sincere ly,
~~~
Mark Hickinbotham, P .E.
President
CONTRACTORS & ENGINEERS
CGC 36203 CMC 56728 C UC 56787 U C 300564