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Agenda Packet 03-22-04 I I CITY OF ATLANTIC BEACH COMMISSION MEETING MARCH 22,2004 AGENDA Call to order Invocation and pledge to the flag 1. Approve minutes of the Regular Commission meeting of March 8,2004 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City Manager's Follow-up Report 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of Utility Sales Report for February 2004 (City Manager) B. Approve a one-year extension of the contract with Bluewater Environmental of Florida, Inc. at the current prices (Bid No. 0203-11) (City Manager) C. Award contract to Gruhn May, Inc. in the amount of$83,028 for Replacement of Storm Drains on Country Club Lane pursuant to the specifications of Bid No. 0304-8 (City Manager) 5. Committee Reports A. Community Development Board 6. Action on Resolutions 7. Action on Ordinances 8. Miscellaneous Business ' A. Appointment to the Cultural Arts and Recreation Advisory Committee (City Clerk) B. Request to approve projects for Fiscal Year 2004-2005 Community Development ' Block Grant funds and authorize submittal of application to City of Jacksonville (City Manager) C. Consider implementation of certain Town Center Parking Committee recommendations (City Manager) 1 L L L9. City Manager 10. Reports and/or requests from City Commissioners and City Attorney l Adjournment L If any person decides to appeal any decision made by the City Commission with respect to any matter considered at L any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. LAny person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. ,,.r Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, IFriday, March 19,2004. I I. . -. . I I I I I I I2 L L MINUTES REGULAR CITY COMMISSION MEETING MARCH 8, 2004 CITY HALL, 800 SEMINOLE ROAD I Attendance IN ATTENDANCE: Mayor John Meserve City Manager Jim Hanson Mayor Pro Tern Beaver City Clerk Maureen King Commissioner Paul B. Parsons City Attorney Alan C. Jensen Commissioner Sylvia N. Simmons Commissioner J. Dezmond Waters III I 1 Call to Order/Pledge Mayor Meserve called the meeting to order at 7:15 p.m. The invocation, given by Commissioner Beaver, was followed by the Pledge of Allegiance to the Flag. Approval of Minutes 1. Approval of the Minutes of the Regular Meeting of February 23, 2004 Commissioner Beaver requested a correction of the voting as recorded under Item 1, Page 1 Commissioner Waters requested a correction of the voting on agenda Item 3B, as recorded on Page 5. Motion: Approve Minutes of the Regular Meeting of February 23, 2004, as amended to correct scrivener errors found on • Pages 1 and 5. ' Moved by Simmons, seconded by Parsons Votes: Aye: 5—Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED ' 2. Courtesy of the Floor to Visitors Hidden Cove A. Hidden Cove Homeowners' Association ' Homeowners' Association Gregory Andriotis of 2182 Featherwood Drive, representing the Hidden Cove Subdivision Homeowners' Association, requested that the Commission address the issue of the unacceptable appearance of the property at 618 Dutton Island Road West, located directly across the street from the entrance to their subdivision. Mr. Andriotis listed several items he found unacceptable, and stated he believed the appearance of the lot would I March 8,2004 REGULAR COMMISSION MEETING Pate 2 negatively impact property values in the area if allowed to continue. He ' also complained regarding the size of a skateboard ramp constructed on another property in the area. ' Mayor Meserve assured Mr. Andriotis that city would address his concerns and report back to him regarding the actions taken by the City in this matter. ' J.P. Marchioli of 414 Sherry Drive commented on the following items: (1)He sent an e-mail to Jacksonville Mayor Peyton suggesting that visitors should come early to the Superbowl to familiarize themselves with the area. He then inquired concerning activities planned for the City of Atlantic Beach. Mayor Meserve indicated the three beach cities were working together and a meeting of the Superbowl Committee was scheduled for 3:00 p.m. on Thursday at the Sea Turtle Inn, (2) Suggested that the entrance to Johnston Island be configured similar to the entrance to the Lighthouse restaurant located adjacent to the Beach Boulevard bridge, and(3)He felt ' there was no need for the Construction Site Management Plan Ordinance (Item 7B). He believed contractors would cooperate if informed of any problems. Pat Pillmore of 995 Camelia Street read a prepared statement concerning the function of city planning and her vision for the future development of ' Atlantic Beach while retaining its small town character and government. (A copy of Ms. Pillmore's statement is on file in the office of the City Clerk). ' Jane Wytzka of 352 Second Street commended the Mayor for his remarks in the March issue of the Tideviews Newsletter regarding growth and the dilemmas facing the Commission to control growth and maintain the small I. . _ - town quality of life enjoyed by residents. Ms. Wytzka reiterated her .• .cancer that.the new thirty-five feet tall homes being constructed on fifty ' foot lots were destroying the character of her neighborhood. She believed the Commission should consider the wishes of longtime property owners to limit construction to smaller homes. Ms. Wytzka also supported paying ' Atlantic Beach police officers the same wages as the City of Jacksonville. Sally Clemens of 1638 Park Terrace West commented on Bridge Tenders ' postponement of their requests to change the future land use map from conservation to residential,medium density and general commercial related to the small scale development activity known as The Atlantic Beach Yacht ' Club located on Johnston Island, and to rezone the property to a Planned Unit Development as being a sign that they might want to be good neighbors and do the right thing. She commended the Community ' Development Board for voting 7—0 to deny the request. Mrs. Clemens felt that if Mr. Zajack, the developer, had not finalized his purchase of the property, he could write off his loss. If that was not possible, she ' suggested that Mr. Zajack develop the property more in the character of the ' March 8,2004 REGULAR COMMISSION MEETING PaEe 3 city,with a vision to allow wildlife and the citizens of Atlantic Beach to ' enjoy the island in a more natural environment, or he could assist the City of Atlantic Beach with obtaining the property for addition to its park system. 3. Unfinished Business from Previous Meeting I Report on Sidewalk at A. Report on Sidewalk at 5`h Street and Sherry Drive (Comm. 5th Street &Sherry Dr. Parsons) ' Commissioner Parsons reported that unfortunately he was unable to reach an agreement with the property owner and the city would have to go back and redesign the sidewalk. Items 7C and D were taken up at this time. The Mayor explained that while the applicant had requested that the items be withdrawn and continued at a ' future date, the public hearings had been advertised and would be held at this time. 7C. Ordinance No. 52-04-03 Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, ' FLORIDA, AMENDING THE 2005 FUTURE LAND USE MAP, AS ADOPTED BY ORDINANCE NO. 95-90-48, AS AMENDED, SAID ORDINANCE NO. 31-04-03 WHICH SHALL CHANGE THE LAND USE DESIGNATIONS AS ESTABLISHED ON THE 2005 FUTURE LAND USE MAP(FLUM) F OR LANDS AS DESCRIBED HEREIN FROM CONSERVATION TO RESIDENTIAL, MEDIUM DENSITY ' AND GENERAL COMMERCIAL RELATED TO A SMALL SCALE DEVELOPMENT ACTIVITY KNOWN AS THE ATLANTIC BEACH YACHT CLUB, PROVIDING FOR INTENT; AUTHORITY; 1 FINDINGS OF CONSISTENCY; FINDINGS OF FACT, SEVERABILITY; RECODIFICATION AND AN EFFECTIVE DATE (Applicant has requested that this item be withdrawn at this time and be ' continued at a future date. The public hearing will be readvertised when it is rescheduled) D. Ordinance No. 52-04-02 Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, ADOPTING ORDINANCE NO. ' 52-04-02, REZONING LANDS AS DESCRIBED HEREIN TO PUD (PLANNED U NIT D EVELOPMENT); PROVIDING FOR S PECIAL CONDITIONS; PROVIDING FOR SPECIAL CONDITIONS; ' PROVIDING FOR FINDINGS OF FACT; PROVIDING A SAVINGS CLAUSE; REQUIRING RECORDATION; AND PROVIDING AN 1 ' March 8,2004 REGULAR COMMISSION MEETING Page 4 EFFECTIVE DATE (Applicant has requested that this item be ' withdrawn at this time and be continued at a future date. The public hearing will be readvertised when it is rescheduled) ' Mayor Meserve opened the floor for a public hearing. No one spoke and the Mayor closed the public hearing. It was reported that as of this time,no date had been set for the matter to be brought back to the City Commission. ' Consent Agenda 4. Consent Agenda IMonthly Reports A. Acknowledge receipt of monthly reports: Building Department, Public Works, and new Occupational Licenses (City Manager) • I Motion: Approve Consent Agenda Items A as presented. Moved by Beaver,seconded by Waters Votes: Aye: 5—Beaver, Parsons,Simmons,Waters, Meserve Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports None. is IResolutions 6. Action on Resolutions: None. Ordinances 7. Action on Ordinances A. Ordinance No. 58-04-29 Public Hearing& Final Reading ' . AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,AMENDING CHAPTER 2,ADMINISTRATION, ' ARTICLE VI,DIVISION 3, GENERAL EMPLOYEE RETIREMENT SYSTEM AND DIVISION 4, POLICE OFFICER RETIREMENT SYSTEM,TO PROVIDE A DEFERRED RETIREMENT OPTION ' PROGRAM FOR PARTICIPANTS; CHANGE PAYMENT OF PENSION BOARD EXPENSES; AND AMENDING CHAPTER 2, ADMINISTRATION,ARTICLE VI,DIVISION 4,POLICE OFFICER ' RETIREMENT SYSTEM,TO PROVIDE ADJUSTMENTS FOR NORMAL RETIREMENT BENEFITS; PROVIDING ADJUSTMENTS TO OPTIONAL FORMS OF PENSION PAYMENT; t PROVIDING FOR EARLY RETIREMENT BENEFITS; PROVIDING ADJUSTMENTS FOR DEFERRED RETIREMENT BENEFITS; PROVIDING FOR DEATH BENEFITS; PROVIDING ' CHANGE TO PAYMENT OF PENSION BOARD EXPENSES; 1 March 8.2004 REGULAR COMMISSION MEETING Page 5 PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE Mayor Meserve read the ordinance by title only. He then opened the floor for a public hearing. No one spoke and the public hearing was closed. Mayor Meserve explained that the DROP Plan was an option for employees to choose and when implemented, it was to remain cost neutral to the city. Motion: Approve Ordinance No. 58-04-29 on final reading. Moved by Parsons, seconded by Waters Votes: Aye: 5—Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED There was no discussion. B. Ordinance No. 25-04-35 Introduction & Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 6, ARTICLE 2, BUILDING CODES, TO ADD A NEW SEC. 6-18, CONSTRUCTION SITE MANAGEMENT,TO INCLUDE A CONSTRUCTION SITE MANAGEMENT PLAN Mayor Meserve opened the floor for a public hearing. Jane Wytzka applauded the efforts of the Commission and staff to pass this ordinance and gave it her full support. No one else spoke and the Mayor closed the public hearing. Motion: Approve Ordinance No. 25-04-35 on final reading. Commissioner Beaver inquired as to how contractors would be notified of the new regulations. Building Official Ford stated that a summary of the ordinance would be included with the building permit application. Moved by Simmons, seconded by Waters Votes: Aye: 5—Beaver, Parsons, Simmons,Waters, Meserve Nay: 0 MOTION CARRIED (A public hearing for Items 7C and 7D was conducted prior to approval of the Consent Agenda). L March 8.2004 REGULAR COMMISSION MEETING Page 6 7C. Ordinance No. 52-04-03 Public Hearing and First Reading 7D. Ordinance No. 52-04-02 Public Hearing and First Reading (Applicant requested t hat t hese items b e withdrawn a t t his time a nd be continued at a future date. The public hearings will be readvertised when they are rescheduled) Items 7C and 7D were taken up earlier in the meeting. See Pages 3-4. E. Ordinance No. 95-04-86 Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 23, VEGETATION; CREATING A TREE PRESERVATION PROGRAM; PROVIDING GEOGRAPHIC * LIMITS OF THE PROGRAM; PROVIDING PRESERVATION INCENTIVES AND REQUIREMENTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Mayor Meserve stated that for reasons cited in his memo dated March 8, 2004, which was e-mailed to City Manager Hanson and City Clerk King ' and copied to the Commissioners and Tree Board Members, he would like to defer action on the ordinance to allow time for the Tree Board to address those issues and make recommendations. A copy of the memo is attached and made part of this official record as Attachment A. Motion: Defer action on Ordinance No. 95-04-86 to allow time for the Tree Board to review the ordinance and make a recommendation. ' Discussion of the Mayor's concerns ensued. Commissioner Parsons stated he would like to see citywide preservation of the tree canopy and strict rules concerning lot clearing. Commissioner Waters favored preserving trees on ' public rights-of-way, and stated that unless there was an emergency, requests for tree removal should go before the Tree Board. ' City Manager Hanson explained that the Tree Board reviews requests for tree removal on rights-of-way by private citizens, and the proposed ordinance would require Tree Board approval for tree removal by the city. ' He indicted that the city's work in rights-of-way was different than a private owner's and should be considered separately or exempted. City Manager Hanson indicated that under the present ordinance, the city and its ' franchisees were exempt from obtaining a permit to remove trees, but indicated that all city tree removal requests must receive his approval. He believed the city should remain exempt from Tree Board review. Commissioner Beaver agreed with the City Manager's comments in that the city should have latitude to make decisions regarding tree removal. He L March 8,2004 REGULAR COMMISSION MEETING Page 7 believed the franchisees should not be exempt from review by the Tree Board and requested that their exemption be deleted from the ordinance. Commissioner Simmons believed the city should not depend on the City Manager to review the city tree removal requests because in the future the city may not always have a City Manager who will protect trees. Moved by Simmons, seconded by Waters Votes: Aye: 5—Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Miscellaneous Business 8. Miscellaneous Business Camp, Dresser & A. Award contract to Camp, Dresser, & McKee in the amount of McKee Contract $26,500 for Phase II of the Effluent Copper Mixing Zone (RFP 0203-7) (City Manager) ' Motion: Award contract to Camp, Dresser, & McKee in the amount of $26,500 for Phase II of the Effluent Copper Mixing Zone (RFP 0203-7). City Manager Hanson reported that the city's share of the costs, which were to be divided among the three beach cities was $11,925. ' Moved by Simmons, seconded by Waters Votes: ' Aye: 5—Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED ' Pump & Motor B. Authorize staff to use the city's annual electrical contractor, Installation Well No. 2 Brooks and Limbaugh, and extend the existing contract with W. Earl Floyd to complete the installation of a pump and motor on Well No. 2 and waive the formal bidding process (City Manager) ' Motion: Authorize staff to use the city's annual electrical contractor, Brooks and Limbaugh, and extend the existing contract with W. Earl Floyd to complete the installation of a pump and motor on Well No. 2 and waive the formal bidding process. There was no discussion. ' Moved by Parsons, seconded by Waters Votes: ' Aye: 5— Beaver, Parsons, Simmons, Waters, Meserve March 8,2004 REGULAR COMMISSION MEETING Pate 8 Nay: 0 MOTION CARRIED Surplus Items C. Approve list of items to be declared as surplus to the City of ' Atlantic Beach (City Manager) Motion: Approve the list of items to be declared as surplus to the city. (The list of items is attached and made part of this official record as Attachment B). There was no discussion. ' Moved by Parsons, seconded by Waters Votes: Aye: 5 —Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 ' MOTION CARRIED ' Public Hearing and Transmittal D. Public Hearing to authorize transmittal of proposed amendments to the 2005 Comprehensive Plan, based upon the Authorization Evaluation and Appraisal Report of the Comprehensive Plan, to ' the Florida Department of Community Affairs and other agencies as set forth in Section 163.3184(3), Florida Statutes, requesting review of the proposed amendments by said agencies Mayor Meserve opened the floor for a public hearing. No one spoke and the Mayor closed the public hearing. There was no discussion. ' Motion: Authorize transmittal of proposed amendments to the 2005 Comprehensive Plan, based upon the Evaluation and Appraisal Report ' of the Comprehensive Plan, to the Florida Department of Community Affairs and other agencies as set forth in Section 163.3184(3), Florida Statutes, requesting review of the proposed amendments by said ' agencies. Moved by Beaver, seconded by Waters ' Votes: Aye: 5— Beaver, Parsons, Simmons,Waters, Meserve Nay: 0 MOTION CARRIED 9. City Manager City Manager's Report A. City Manager's Report City Manager Hanson commented on the following items: March 8.2004 REGULAR COMMISSION MEETING Page 9 ❖ Reported that the new phone system to be purchased for the Public Works building was an AVAYA system incorporating Lucent Technologies. The replacement system will be purchased from State Contract at a cost of$10,091.49. •'• Reported that the City of Atlantic Beach and the City of Jacksonville Beach were working together with a local attorney to renegotiate the city's cable television franchise, which expires in 2005. He further reported that the franchise agreements and ordinances for each city have been prepared and were based on those of the City of Jacksonville. He indicated that the renegotiation might be long and difficult since Comcast preferred that the cities use their standard franchise ordinance, not one based on the City of Jacksonville franchise. ❖ Reminded the Commissioners that the Northeast Florida League of Cities dinner to be held at the Sea Turtle Inn on March 18`n Reports/Requests 10. Reports and/or requests from City Commissioners and City City Commissioners Attorney City Attorney Commissioner Beaver ❖ Inquired concerning the property on Dutton Island Drive West. Code Enforcement Officer Sherrer provided background information and addressed each item of the complaint. He stated that the tenants had been most cooperative in resolving all issues concerning the property, and they were in compliance with all city codes. Mr. Sherrer reported that he was working with the owners of the skateboard ramp and they had reduced its height by four feet. Commissioner Simmons ❖ Commented on Phase III of the Town Center Project and expressed concern regarding the visibility of the west edge of the road and suggested painting a stripe on it to delineate it from the sidewalk. ❖ Commented that there were no bricks in the Town Center Phase III area and suggested for continuity that bricks edge the sidewalk on the west side of the street. ••• Referenced the Town Center Parking Study Report presented to the • Commissioners earlier that evening and stated she opposed the suggestion that the public right-of-way on Beach Avenue between the Sea Turtle Inn and 1st Street be used for parking spaces. She believed the landscape buffer, which would have to be removed for parking on the site should remain. L L March 8,2004 REGULAR COMMISSION MEETING Page 10 ❖ Commented that the Johnston Island density proposed by the developer was 30-36 units on 3 acres of land, whereas, medium density was 7-14 units per acre. Commissioner Parsons •:• Reported the sculpture, which was commissioned in 2001 by the Cultural Arts Board, and a cement base to mount it on would be delivered in two weeks. He stated that originally, the Cultural Arts Board recommended installing the sculpture by the Fire Department building at the five way stop. He suggested relocating the sculpture by the new skateboard park due to potential damage to tree roots at the five way stop site. Mayor Meserve inquired if the Cultural Arts and Recreation Advisory Committee approved the relocation. Commissioner Parsons responded that they did not have a quorum at their last meeting and had not met ' this month, but he had spoken to Rusty Pritchett and one other member. Discussion ensued and it was the consensus of the Commission that the entire Committee provide input concerning the sculpture relocation. Commissioner Simmons expressed concern that skateboarders would damage the sculpture if placed near the skateboard park. Commissioner Beaver requested that Commissioners be provided with a picture showing the size of the sculpture with the base. Commissioner Waters ❖ Agreed with Commissioner Simmons that bricks were needed on the second block of Town Center to tie it in with the central area. ❖ Recalled discussing the installation of two parking spaces on the north side of the Sea Turtle and inquired as to the expense for the installation. City Manager Hanson indicated that the contractor's price was too high and city staff would do the work. ❖ Reported on the door prizes that had been received for the Northeast Florida League of Cities dinner meeting. Mayor Meserve ••• Believed the City of Atlantic Beach should take the lead to develop • a plan with the City of Neptune Beach with some of the concepts and ideas set forth in the Town Center Parking Committee Report. I March 8,2004 REGULAR COMMISSION MEETING Pate 11 t He proposed that staff come back at the next meeting with a recommendation as to how to accomplish this using the city's new zoning and sign ordinances as models. He indicated that the City ' of Neptune Beach was in the process of adopting a sign ordinance patterned after the Atlantic Beach sign ordinance. He believed common items should be addressed first and then set up a parking ' organization. CommissioSimmonsteinquired if the parking organization would be ' acknowledgedner as atemporary organization with powers to be developed. Mayor Meserve indicated that both cities would have to agree to what was set forth in the plan. As an example,he felt that there should be uniform rules/plan to address variance requests for Town Center. Commissioner Parsons said he would not want anyone parking in front of his house, if he lived on ls` Street and suggested a map be drawn up with an overlay to show the proposed parking spaces listed in the report. ' Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 8:30 p.m. John Meserve,Mayor/Presiding Officer ATTEST: Maureen King I Certified Municipal Clerk II ' AGENDA ITEM#3A MARCH 22,2004 March 15, 2004 ' MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hanson City Manager SUBJECT: Follow-up port Staff Report Items for Future Meetings; Following are several items that the city staff and/or ' consultants are working on for presentation at future commission meetings; • Roundabout Study; GAI Consultants are completing their work on the feasibility of constructing a roundabout at the five-way intersection on Seminole Road. Staff met with the engineer on this project on March 12th to review the findings and the presentation format. We expect that a presentation of the final report will be ready in time for the tApril 12, 2004 commission meeting. ' • Water/Sewer Rate Amendments to Promote Conservation; Burton and Associates has not yet completed their work on this project. Some key staff members are no longer with the firm which, combined with the workload from other projects across the state, have ' delayed completion of the supplemental report requested by the Commission. Staff does expect to have this available for presentation at the next commission meeting on April 12`h. 1 • Addition of Brick Accents on the Town Center Phase III Extension onto Ocean Boulevard; At the last commission meeting, Commissioners expressed an interest in ' adding brick accents along the newly completed extension of Town Center onto the block of Ocean Boulevard between Ahern and First Streets. Staff is looking at options that may be feasible and hope to have a report ready for presentation also at the next commission meeting on April 12`h Upcoming Meetings: Strategic Planning Workshops have been scheduled for the City Commission on Wednesday, and Thursday, April 7th and 8th. Both meetings will begin at 5:00 p.m. and are expected to last four ' hours. Both will be located in the Sea Turtle Inn. A final report on the current strategic plan year along with an agenda and items for the Commission to consider for the next year will be sent to the Commission within the next couple of weeks. IAGENDA ITEM#4A MARCH 22,2004 1 City of Atlantic Beach, Fl. Utility Sales Report 1 t ;,' February 2004 Februa 2003 Gallons Actual Revenue Gallons Actual Revenue I __- Water Sales � Accounts (000) Revenue Per 1,000 9i Accounts (000) Revenue Per 1,000 sl a 4,..,V.-,--«)xu r -A -.?.="-,' max-,- ��W --y• 0=- • 4,-...t...,..-... l c rz : , ...tea a`w.-a„..w. .%.;-t..b1, Atlantic Beach 5,337 41,463 $83,833 $2.02 5,290 43,565 $86,710 $1.99 IBuccaneer 2,535 25,452 $59,563 $2.34 2,578 31,242 $68,431 $2.19 Total Water Sales 7,872 66,915 $143,397 $2.14 7,868 74,807 $155,141 $2.07 Water Plant Production imi Gallons Gallons (000) (000) Atlantic Beach 44,230 36,749 L Buccaneer 33,275 39,241 Total Production 77,505 75,990 ;:i'l Total Water Billed 66,915 74,807 - Water Loss for month: 10,590 1,183 Percentage Loss 13.66% 1.56% ITotal 12 mo.Avg. Loss 14.30% 15.20% IGallons Actual Revenue Gallons Actual Revenue Sewer Sales Accounts (000) Revenue Per 1,000 gI Accounts (000) Revenue Per 1,000 9I Atlantic Beach 4,849 33,670 $135,455 4.02y 4,766 35,027 $137,983 3.94 Buccaneer 2,438 24,386 $114,708 4.70 2,473 29,898 $133,280 4.46 Total Sewer Sales 7,287 58,056 $250,163 $4.31 7,239 64,925 $271,263 $4.18 Sewer Treatment MI Millions of Gallons 75.05 66.86 Rev. •-r 1,000 Gallons $3.33 $4.06 W a ' AGENDA ITEM#4B MARCH 22,2004 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT ' AGENDA ITEM: Ditch Spraying and Maintenance SUBMITTED BY: Donna Kaluzniak, Acting Director of Public Work DATE: March 11, 2004 BACKGROUND: The City's current contract is with Bluewater Environmental of Florida, Inc. for Ditch Spraying and Maintenance, which expires on ' April 30, 2004. We have contacted Mr. John Pastore, owner of Bluewater Environmental of Florida, Inc., and he has agreed to ' extend the contract for another year at the current prices ($17,960.). The City has the option of extending the current contract for two (2) one(1)year periods and this proposed extension will be the First. RECOMMENDATION: Extend the contract for one year at the current prices. ' ATTACHMENTS: Letter signed by John Pastore, owner of Bluewater Environmental of Florida, Inc. agreeing to the extension at the current prices. REVIEWED BY CITY MANAGER: AGENDA ITEM#4B MARCH 22,2004 -11A?-1? DEPARTMENT OF PUBLIC WORKS 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4318 '\ s TELEPHONE: (904)247-5834 r FAX: (904)247-5843 S) SUNCOM:852-5834 http://ci.atlantic-beach.fl.us r.J'< Art r March 10, 2004 John& Cheryl Pastore Owner Blue Water Environmental of Florida, Inc. 11341 Distribution Ave. East Suite #6 Jacksonville, Fl. 32256 Dear John& Cheryl Pastore: As you are aware, the contract with the City of Atlantic Beach for ditch spraying and maintenance expires April 30, 2004. We would like to extend the contract for another year at the current prices, if this is acceptable to your company. If acceptable, please sign below and return to me before March 30, 2004, so I can prepare a staff report for the City Commission to accept the extension. We look forward to recommending that we continue our contract with your company. • c •ely, ' . - /Phil Nodine Streets and Maintenance Division Director L it BLUE WATER ENVIRONMENTAL OF FLORIDA, INC. AGREES TO EXTEND THE CON RACT FOR ONE YEAR FOR 11Ll: SAME PRICE STARTING MAY 1, 2004. .6 A 3/0 r' .hn& Cheryl Pastore, Owner Date L AGENDA ITEM#4C MARCH 22,2004 CITY OF ATLANTIC BEACH ' CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Country Club Lane Stormwater Replacement Project SUBMITTED BY: Donna Kaluzniak Acting Public Works Director DATE: March 15, 2004 BACKGROUND: The bid opening for the Country Club Lane Stormwater Replacement Project was held on January 28, 2004. Two bids were submitted at that time. ADB Contracting, Inc. $ 84,133.50 ' Slaughter Construction $121,704.00 Because the lowest bid was over budget, staff recommended re-bidding the project to see if more contractors would bid, resulting in a lower price. Six contractors were prequalified for the re-bid, however, only one contractor submitted a bid on March 10, 2004. Gruhn May, Inc. $83,028.00 ' BUDGET: $75,000 is budgeted in the stormwater account, #470-0000-538-6300. It appears the remaining amount of $8,028 is available for transfer from the stormwater supply account 470-0000-538-5200. RECOMMENDATION: Since it appears that no other bidders are interested in bidding on the project, staff recommends awarding the ' contract for the Country Club Lane Stormwater Project, Bid No. 0304-8 (Re-Bid) to the low bidder, Gruhn May, Inc. in the amount of$83,028. ATTACHMENT: Bid Tabulation ' REVIED BY CITY MANAGER: IAGENDA ITEM#4C MARCH 22,2004 I f I a 0 0 a, C T V m O A a. m E 0 I 1- U z H I v as c e2c 010 o. m o m m m 0 m p to I L a 2 m 0 N 0 U m c Z N W 0 1 O as 0 Z a I- 0 I z o' W E a = U coN Q J os E W a p ; 9 E m W m m U O I U o o z F F W O U m z N N • H Q o a Q Ce ` O Q ha O cn E" ."w n « m Ill ofA 5 `N U Q X X X X X X X X J� CO yT a U ra >- m ;i cc I z to as ' O to u ` m Q c z I 4 Ii 73o E aso, - o CI v c m 6 U m _ o O m m 5. U E a aoi 0 �n W aco o m a n re E c rn c s a ao u c m o o , E o o m Ea- "' 'Q o c N 4 v 5 7 C C m O O C yyN y C- D V y1 co N 0, O U Ul d as m d m i # 5 E c g 'i a c L j d a v d ? m p o oo 0 o: m tas o 'm cc <n o` m en v 6 o` o AGENDA ITEM#8A MARCH 22,2004 Lel \ CITY OF ATLANTIC BEACH OFFICE OF THE CITY CLERK J� `'; 800 SEMINOLE ROAD Ss1 ATLANTIC BEACH,FLORIDA 32233-5445 f TELEPHONE:(904)247-5810 SUNCOM: 852-5810 FAX:(904)247-5846 http://ci.atlantic-beach.fl.us �J13]>f' March 10, 2004 To: The Honorable Mayor and City Commissioners From: Maureen King, City Clerk alit Subject: Vacancy—Cultural Arts & Recreation Advisory Committee Rex Sands has resigned from the Cultural Arts & Recreation Advisory Committee. I have attached the applications I have on file. Some of these applications have been on file for quite a while but when last contacted, all said they were still available and willing to serve if appointed. We will put this appointment on the Commission agenda for March 22. Encl. Apr 09 03 01 : 14p L. G. Ginsberg 904-246-4061 AGENDA ITEIVI#8A MARCH 22,2004 Lin i r G. Ginsberg 16_`.'-3 Beach Avenue All,r tic Beach,FL 32233-5841 (90; 246-4061;cell 881-4467; emc i gins541(i;helivouth.net April 7,2003 To Members of the Board,Atlantic Beach First,let me thank you for giving me the opportunity to apply to be a member of the Cultural Arts and Recreation Advisory Committee. I am interested in filling one of the vacancies on the board and would enjoy working as a team member with the other members of the Board. 1 believe that my experience working as a Public Affairs Officer for the Corp of Engineers(in Savannah.GA)has given me the background to help plan,promote and support cultural arts programs and projects and bring the benefits of art and recreation to the citizens of Atlantic Beach. I also leen:red nationally for over 20 years which has given me the knowledge and methods to effectively communicate to the public. I originally grew up in the Jacksonville area,married and lived in Savannah for 30 years and then moved back to Atlantic Beach several years ago. Before moving back I had the unique opportunity to work as extras casting assistant for the major movie"Forces of Nature"starring Ben A®ick and Sandra Bullock_ I traveled with the movie and was in charge of organization of billing hours for about 20 minor stars in addition to my casting duties. R7fully, Linda G.Ginsberg CC City Commission ❑City Manager O City Attorney ❑ Press 0 File 0 Date: I Rpr 09 03 01 : 14p L. G. Ginsberg 904-246-4061 AGENDAITEM #8A MARCH 22,2004 I Linda G. Ginsberg 1650-3 Beach Avenue Atlantic Beach, FL 3223-5841 ' (904)246-4061;cd1881-4467 -I C.. REER SUMMARY ' Knowledge of written and oral principles,methods and techniques of communication demonstrated in lecturing nationally(for over 10 years)and in writing three books and a software program. Working in Public Affairs for the Corp.of Engineers I planned,promoted and supported programs and projects geared toward public awareness Raised three children and went to law school after my husband died of cancer in 1976. New,retired but help take care of grandchildren several days a week. —r- El JCATION ' John Marshall Law School,Atlanta,GA J.D.-Dean's List,#14 in Class(upper one-third) Licensed Attorney,Indiana,1982 Jacksonville University,Jacksonville,FL B.S. in Education, 1963 University of Georgia,Athens,GA ' 1960-1961 Passed Uniform Standards of Professional Appraisal Practice(USPAP), 1997 MEM 1 MIN PROFESSIONAL. AFFILIATIONS • American Bar Association • Associate,Georgia Bar Associationa • Indiana Bar Association • Affiliate,Florida Bar Association,Health Law • National Health Lawyers • Appraisers Association of America-Regional Representative`95-'97 • American Arbitration Assoc. AU"'HOR ' •Finatrc,al Valuation of Your Practice,Los Angeles,CA:PM1C,(1991),800/MED-SHOP. •Securing Your Assets,Los Angeles,CA:PMIC,(1991),800/MED-SHOP • Family Financial Survival Software,APA,(1991) •How Much Is Your Practice Really Worth? Pamphlet, Prentice-Hall(1987) • Numerous articles in professional publications HO ' ORS ' • Good S:vnaritanAward Church of Jesus Christ of Latter Day Saints • Outstanding Woman, Savannah Business and Professional Women • International Authors and Writers • Participant in St.Jude's Telethon ' I- PRtUFESSIONAL EXPERIENCE Public Affairs Officer for Corps of Engineers, Savannah,GA ' Appraiser,Consultant,and Lecturer with my own company:American Practice Appraisers,Inc. Extras casti:ag for major movie production:Forces of Nature starring Ben Afflick and Sandra Bullock 11- AGENDA ITEM#8A MARCH 22,2004 ing, Maureen lirom: Smith, Bryan ent: Monday, March 03, 2003 5:16 AM 111 o: King, Maureen ubject: FW: Cultural Arts and Recreation Advisory ---Original Message 'rom: ChristinaACross@aol.com [mailto:ChristinaACross@aol.com] Sent: Saturday, March 01, 2003 11:51 PM Smith, Bryan bject: Cultural Arts and Recreation Advisory Committee name is Christina Arnold Cross (formerly married name :Tanner) Illy m a newly wed resident of Atlantic Beach, but grew up in Ortega, lived in Venetia for 20 years and have served on numerous mmittees in Jacksonville. I was a board member and executive committee member of the Junior League of Jacksonville. I aired the first"Jacksonville Jublition" celebration/fundraiser. Iso was president of the St Mark's Episcopal Day School Parent Association; have co-chaired book fair and served as the uper Friday" program chair. Also served as a Board member and chair of the 20th anniversary celebration. have worked as a volunteer and paid volunteer at the Cummer Museum of Art and Gardens, also chaired Cummer Garden /eek the second year it was held. I have been a docent at MOSH To if the position on the Cultural Arts and Recreation Advisory Committee is still available for a willing capable volunteer, count me n. 1Iy address is 2353 Barefoot Trace, Oceanwalk, Atlantic Beach, FL 32233 phone: 904-249-6406 lease let me know whether you'd want any other information or would like a copy of my resume'.II I am a Realtor with Magnolia Properties so I have free time. My husband telecommutes from DC where I spend some time each nth; the DC arts and cultural events are excellent. ank you for consideringme for this board position incerely, Christina Arnold Cross I I I I 1/2003 AGENDA ITEM#8A MARCH 22,2004 CITY OF ATLANTIC BEACH Of+ BOARD MEMBER INFORMATION SHEET NAME OF BOARD ' F—�1ilP�ti _ ( � l, P, NAME OF APPLICANT/MEMBER PCT 6 y ADDRESS 303 51 DAYTIME PHONE � _o 1C ( EVENING PHONE 6 G/I-I/L . E-MAIL ADDRESS FAX# Please provide a brief explanation of your interest in this field and your reasons for wishing to be appointed to this board. -Eo - c ci a iLD � L-rtf f7aQ - - � _orice. !� �.,4 c f c�J c 0 /,t}-,te .--- Please return completed form to Maureen King, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 ' AGENDA ITEM#8A MARCH 22,2004 1 ' CITY OF ATLANTIC BEACH BOARD/COMMITTEE MEMBER INFORMATION SHEET NAME OF BOARD/COMMITTEE Cf-L f.4µrR.( 4 r.,. e4-4 /4';s Co,,1,,.r1;e1 NAME OF APPLICANT/MEMBER --IArvir , ln7 o��9r, .�h _ 1 ADDRESS - I m in 64. , /444A)1-/ L4 / L 3a-233 DAYTIME PHONE C�c�� a'14!"yCl b`Y EVENING PHONE_ C 'O'O -�U, --I 5 OLi • ' E-MAIL ADDRESS ,\WO"Cyr`^•C� `� FAX# 1 Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. 1 - Surfing is a major sport in the Atlantic Beach area enjoyed by a large number of the city's residents andivisitors. My interest regarding the Cultural Arts and Recreation Advisory Committee is to help reflect this popular lifestyle in the programs presented. 1 After all, most people come to the area to enjoy the beach. We should therefore have at least one event per year that focuses on this valuable resource. Such an event could be a surfing contest, art show, or combination of several activities over the period of a weekend. In addition to the above I would bring to the table my diverse background gained ' from having lived and traveled around the world. I would also bring the management skills I have acquired through running several clubs, an international law journal, and small business. 1 • 1 Please return completed form to Maureen King, City Clerk, 800 Seminole Road,Atlantic Beach, FL 32233 CA-s1V ' AGENDA ITEM#8B MARCH 22,2004 CITY OF ATLANTIC BEACH ' CITY COMMISSION STAFF REPORT AGENDA ITEM: Request to approve projects for Fiscal Year 2004-2005 Community Development Block Grant funds ' SUBMITTED BY: Sonya Doerr,AICP Community Development Director DATE: March 10,2004 fc.0 ' BACKGROUND: In accordance with the Interlocal Agreement with the City of Jacksonville, ' the City of Atlantic Beach receives a yearly allocation of approximately $150,000 of Community Development Block Grant funds. Funds are required to serve low and moderate-income populations within designated project areas and may be used for several categories of activities ' including public services, public facility and infrastructure improvements and housing rehabilitation. Fiscal Year 2004-2005 applications are soon due to be submitted to the City of Jacksonville, and staff has met to consider possible projects for the 2004-2005 Fiscal Year. The following projects are proposed by staff. • $130,000 for three Public Facility and Infrastructure projects: ' a. $40,000 for conversion to central sewer services. Funds will be used to assist income eligible residents with the costs of septic tank abandonment or removal, ' hook-up to central sewer and payment of impact fees in compliance with the City's mandatory conversion policy. b. $45,000 to assist in the development of Veteran's Memorial Park, specifically ' construction of basketball courts and other recreation equipment and facilities, which shall serve the Section H subdivision (also known as the Marsh Oaks neighborhood.) ' c. $45,000 for replacement and upgrade of approximately 450 linear feet of water lines serving the Kestner Road area. • $30,000 of funds for continued housingrehabilitation activities within the Cityof Atlantic Beach designated CDBG project area. ' RECOMMENDATION: Approval ofro osed projects for the Fiscal Year 2004-2005 P P Community Development Block Grant funds to include $30,000 in the Housing Rehabilitation ' category with the remaining approximately $130,000 of grant funds allocated to the Public Facility and Infrastructure category, authorizing the City Manager to submit the CDBG application and sign documents as required to execute the contract. BUDGET: Requested $160,000 of CDBG funds for inclusion in Fiscal Year 2004-2005 budget. ' ATTACHMENTS: Draft FY 2004-2005 CDBG applicat'on. REVIEWED BY CITY MANAGER: tMarch 22,2004 regular meeting ' AGENDA ITEM#8B MARCH 22,2004 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FISCAL YEAR 2004-2005 APPLICATION ♦ : ' O,c, O Submitted to: ' City of Jacksonville Planning and Development Department • Community Development Division 128 East Forsyth Street Jacksonville, Florida 32202 i � Jrl �S J 11 J ... . .vJ;JJ ' Submitted by: City of Atlantic Beach • 800 Seminole Road • Atlantic Beach, Florida 32233-5445 ' Phone: (904) 247-5800 • FAX (904) 247-5805 • http://coab.us AGENDA ITEM #8B MARCH 22,2004 ' DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION t TABLE OF CONTENTS A. AGENCY INFORMATION 3 PROJECT GOAL 1 3 PROJECT GOAL 2 . 3 B. LOCATION OF PROPOSED PROJECT 4 C. PROJECT NARRATIVE 5 D. BUDGET ITEMIZATION 8 E. BUDGET NARRATIVE 8 SIGNATURE PAGE 9 ' ATTACHMENTS A-1 Veteran's Memorial Park — property survey, preliminary budget and site ' development plan A-2 Kestner Road — water line replacement location A. AGENCY INFORMATION Project Title: City of Atlantic Beach Projects Organization or Agency: City of Atlantic Beach 2 rAGENDA ITEM #8B MARCH 22,2004 ' DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION A. AGENCY INFORMATION 1 Project Title: City of Atlantic Beach Projects Organization or Agency: City of Atlantic Beach Address: 800 Seminole Road, Atlantic Beach, Florida 32233 Telephone Number: (904) 247-5826 ' Contact Person(s): Sonya B. Doerr, AICP Community Development Director Amount Requested: $160,000.00 ' Matching Funds: Not applicable. ' In-Kind Contributions: Administrative support and services provided by various City of Atlantic Beach Departments, including Planning and Zoning, Building, Public Works and Public Utilities and the Finance Department; also, in-kind services from non-profit housing assistance organizations such as Builders Care and Beaches Habitat. ' PROJECT GOAL 1 — PUBLIC FACILITY AND INFRASTRUCTURE IMPROVEMENTS ;. • y Community infrastructure improvements in the amount of $120,000 for: A. $40,000 for conversion to central sewer services. Funds will be used to assist income eligible residents with the costs of septic tank abandonment or removal, hook-up to central sewer and payment of impact fees in compliance with the City's mandatory conversion policy. B. $45,000 to assist in the development of Veteran's Memorial Park, specifically ' construction of basketball courts and other recreation equipment and facilities, which shall serve the Section H subdivision (also known as the Marsh Oaks neighborhood.) C. $45,000 for replacement and upgrade of approximately 450 linear feet of water lines serving the Kestner Road area. PROJECT GOAL 2 — HOUSING REHABILITATION The City will use $30,000 of funds for continued housing rehabilitation activities within the City of Atlantic Beach designated CDBG project area. I 3 ' AGENDA ITEM#8B MARCH 22,2004 ' DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION Describe how theproject addresses one of the followingCDBG priorities: p ties. Neighborhood Revitalization, Housing Rehabilitation, Economic Development/Job Creation, or Physical Improvements. PROJECT GOAL 1 — PUBLIC FACILITY AND INFRASTRUCTURE PROJECTS The proposed projects are intended to support immediate public infrastructure needs that cannot be met through annual budget and capital improvements funding sources. PROJECT 1.A — Septic tank to Central Sewer Conversions - Funds will be used to identify and prioritize properties, owned by income eligible residents, that are ' subject to the City's mandatory connection requirement or where existing septic tanks are at immediate risk of failing, and to provide the conversion in accordance with Florida Plumbing Codes. Funds may also be used to assist with the cost of ' impact fees, which are assessed at $1250 per connection. The project will result in physical improvements and revitalization within existing neighborhoods, primarily west of Mayport Road. PROJECT 1.B — The neighborhoods surrounding the Veteran's Memorial Park site, west of Mayport Road, are underserved by parks and recreation resources. The new park will support policies of the City's Comprehensive Plan related to neighborhood revitalization within the Section H (Marsh Oaks) neighborhood. PROJECT 1.0 - $45,000 of CDBG funds will be used for replacement and ' upgrade of water lines serving the Kestner Road area providing needed physical improvements to this area of the City. • PROJECT GOAL 2 — HOUSING REHABILITATION is prQpc‘ed' that $30,000 of funds be allocated for continued housing rehabilitation activities within the City of Atlantic Beach designated CDBG project area. The City will ' continue to partner with organizations such as Builders Care and Beaches Habitat. It is estimated that four to five units will be renovated within the FY 2004-2005 grant year. t B. LOCATION OF PROPOSED PROJECTS ' Location of proposed projects (include Census Tract): ' Project Goal 1.A: Primarily within portions of the City located west of Mayport Road, including the Section H (Marsh Oaks) subdivision. ' Project Goal 1.B: See attached map. (West side of Mayport Road, between Atlantic Boulevard and West First Street.) Project Goal 1.C: West of Mayport Road a within the Kestner Road right-of-way. I 4 ' AGENDA ITEM #8B MARCH 22,2004 ' DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION Census Tract: Census Tracts 139.02 and 139.03 within the City of Atlantic Beach Area to be served by program/project: Low and moderate-income areaS within the City of Atlantic Beach designated as CDBG project area. Is the program located in a Mayor's Intensive Care neighborhood or CDBG target low-mod area? X Yes No ' Explain: Projects are located within City of Atlantic Beach CDBG designated project area. ' Approximate number of persons to be served: The City's CDBG designated project area is located predominantly within 2000 Census Tract 139.02, and a small portion of the area is located within Census Tract 139.03. Public Facility and Infrastructure projects ' are considered to benefit the entire City population of 13,911 permanent year-round residents (updated 2000 Census data). The number of units anticipated to be rehabilitated by the Housing Rehabilitation project is four to five single-family dwelling ' units. PROJECT NARRATIVE IC. 1. Statement of Need: Describe the proposed project,. (include details) citing ' statistics, why is the program needed, show evidence of demand, specific group which would benefit, and other details which demonstrate a community • need. • 1 • PROJECT 1 . Public Facility and Infrastructure 'roiects • • ' • PROJECT 1.A — Septic Tank to Central Sewer Conversions • In May of 2000, the City adopted Land Development Regulations requiring mandatory connection to central sewer and abandonment of septic tanks for ' properties where central services are available within a distance of 100 feet. A financial assistance program was implemented at that time; however, this program and the cost of conversion was still beyond the means of most low-income ' residents. The City estimates that there are approximately 177 septic tanks remaining within the City, although no analysis has yet been conducted to determine which of these are at highest risk for failing or to identify those serving ' low and moderate income households. It is known that a significant number of the oldest septic tanks are located within the western edges of the City in low and moderate income neighborhoods, and in areas where risk of contamination or ' degradation of marsh, wetland and environmentally sensitive lands, which is associated with failing septic tanks, is significant. Funds will be used to identify and prioritize properties, owned by income eligible residents, that are subject to the mandatory connection requirement or are at immediate risk of failing and to 5 AGENDA ITEM#8B MARCH 22,2004 DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION ' then provide the conversion in accordance with Florida Plumbing Codes. Funds may also be used to assist with the cost of impact fees, which are assessed at $1250 per connection. • PROJECT 1.B - Veteran's Memorial Park As part of the Atlantic Boulevard bridge / Mayport Road flyover construction, the ' City of Atlantic Beach acquired from the Jacksonville Transportation Authority, a one-and-a-half acre residual parcel that will be developed as neighborhood park ' and a memorial to Veterans. The property is within the City's designated CDBG project area. Veteran's Memorial Park will serve the Section H area (Marsh Oaks) and surrounding neighborhoods west of Mayport Road. The City has developed a ' preliminary design and budget of $270,000 for park improvements including playground equipment and a basketball court, a pavilion, walkways, fencing, lighting, irrigation and landscaping, and a passive area to serve as an appropriate ' memorial to Veteran's. The City is coordinating with the Northeast Florida Veteran's Council in this effort and is currently seeking funding sources to assist with park development. The City will use $50,000 of CDBG funds to construct the ' basketball court and provide recreational equipment and for other related park improvements to the extent that funds allow. ' • PROJECT 1.0 - Repair and replacement of water lines along Kestner Road This infrastructure project will replace approximately 450 linear feet of aging central water lines that serve a small residential neighborhood along Kestner Road within the City's designated CDBG target area. ' PROJECT 2 - Housing Rehabilitation • The City has continuously administered a CDBG-funded housing rehabilitation program assisting low and moderate-income residents within a designated CDBG project area. This program continues to support neighborhood revitalization in older areas of the City. 2. List and explain collaborations that have been implemented to enhance services and programs. ' Previous CDBG projects have been administered and implemented by various City of Atlantic Beach departments including Planning and Community Development, Parks and Recreation, Building and Public Works, Utility, Finance and the City of Atlantic Beach Police Department. ' The City continues to partner with private housing rehabilitation service providers such as Builders Care. Development of Veteran's Memorial Park will involve coordination with and assistance from the Northeast Florida Veteran's Council. ' 6 AGENDA ITEM#88 MARCH 22,2004 DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT thr FISCAL YEAR 2004-2005 APPLICATION 3. List and describe past experience and completed projects that are similar to that proposed for CDBG funding. The City of Atlantic Beach has used its allocated CDBG funds, in accordance with the Interlocal Agreement with the Consolidated City of Jacksonville, to fund various ' eligible projects including improvements to Donner Park and Jordan Park and surrounding the neighborhoods, community facilities, engineering and design for water and sewer improvements, septic tank to central sewer conversions and housing ' rehabilitation. CONSTRUCTION PROJECTS Complete if funds will be used for construction projects. 1. Describe in detail the physical improvements that will be made. Attach ' construction estimates (using Davis-Bacon Wages And Labor Standards), preliminary designs, photograph blueprints, and specifications. All proposed public facility and infrastructure improvements will be designed, ' engineered and constructed in accordance with City of Atlantic Beach bid and procurement procedures, and the City of Atlantic Beach will coordinate with the City of Jacksonville to assure compliance and monitoring with all applicable Davis-Bacon Wage and Labor Standards. Activity proposed within the Housing Rehabilitation funding category is not anticipated to be subject to the Davis-Bacon Act since assistance will be limited to single-family residential. ' 2. Does applicant own the property or site? Primary use of funds for improvements to public facilities and infrastructure will be located within dedicated right-of-ways or easements and upon City-owned property in the case of Veteran's Memorial Park. ' 3. Does the project require zoning variance? No zoning variance, rezoning, or special exception is required for the proposed projects. 4. Describe long-term operation and maintenance plans for the project. ' The City of Atlantic Beach will maintain all improvements to public facilities and infrastructure. 7 I AGENDA ITEM#8B MARCH 22,2004 ' DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION 5. Provide evidence of funds by letters of commitment with contact person. I Not applicable. I6. Must submit a construction estimate from a licensed contractor. Project Goal 1 — Public Facility and Infrastructure Projects I Design, engineering, construction cost estimates and contractor to be selected per competitive bid process. Project Goal 2 - Housing Rehabilitation I Housing Rehabilitation work to be performed in accordance with the City's Purchasing Code, procurement and bid procedures or as authorized by the City Commission. I D. BUDGET ITEMIZATION IProject Goal 1 — Public Facility and Infrastructure Improvements Project 1.A — Septic tank to Central Sewer Conversions $ 40,000.00 IIProject 1.B — Veteran's Memorial Park Development $45,000.00 Project 1.0 — Kestner Road water line replacement $45,000.00 I. TOTAL PUBLIC FACILITY ACTIVITY COSTS $ 130,000.00 . ' PROJECT GOAL 2 — HOUSING REHABILITATION $30,000.00 TOTAL HOUSING REHABILITATION ACTIVITY COSTS $30,000.00 ITOTAL FY 2003-2004 CDBG PROJECT FUNDING $160,000.00 E. BUDGET NARRATIVE IProject Goal 1 — Public Facility and Infrastructure Improvements I Project 1.A — Septic tank to Central Sewer Conversions. Exact cost cannot be determined as each property may vary based upon condition of existing plumbing and cost of abandonment or removal. Based upon previous similar projects, Ihowever, the City considers $5000.00 per conversion a reasonable estimate. I Project 1.B — Veteran's Memorial Park Development - The City has obtained preliminary cost estimates (attached) based upon the proposed park design. I 8 AGENDA ITEM#8B MARCH 22,2004 DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT FISCAL YEAR 2004-2005 APPLICATION Project 1.0 — Kestner Road water line replacement - Budget estimates for water line repair and replacement are provided by the City of Atlantic Beach Department of Public Utilities based upon extensive experience with such projects. LProject Goal 2 — Housing Rehabilitation Funds allocated for Housing Rehabilitation will be used for building materials and construction costs, and may also include newspaper advertising, brochures or direct mail costs. The City will provide in-kind costs in the form of staff and administrative support as necessary to manage program. I, James A. Hanson, the Certifying Representative of the City of Atlantic Beach authorize the application for and use of funds from the City of Jacksonville's Planning and Development Department, Community Development Division for activities described in the proposal and, if awarded funds, shall implement the activities in a manner to ensure compliance with all applicable federal and local laws and regulations. Signature of Certifying Representative Date James A. Hanson, City Manager • Printed Name of Certifying Representative Telephone Number • C C City of Atlantic Beach • 800 Seminole Road •Atlantic Beach, Florida 32233-5445 Phone: (904) 247-5800 • FAX (904) 247-5805 • http://coab.us 9 f AGENDA ITEM #3B MARCH 22,2004 L CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Request to approve projects for Fiscal Year 2004-2005 Community Development Block Grant funds SUBMITTED BY: Sonya Doerr,AICP Community Development Director V DATE: March 10,2004 BACKGROUND: In accordance with the Interlocal Agreement with the City of Jacksonville, the City of Atlantic Beach receives a yearly allocation of approximately $150,000 of Community Development Block Grant funds. Funds are required to serve low and moderate-income populations within designated project areas and may be used for several categories of activities a including public services, public facility and infrastructure improvements and housing rehabilitation. Fiscal Year 2004-2005 applications are soon due to be submitted to the City of Jacksonville, and staff has met to consider possible projects for the 2004-2005 Fiscal Year. The following projects are proposed by staff. • $130,000 for three Public Facility and Infrastructure projects: a. $40,000 for conversion to central sewer services. Funds will be used to assist income eligible residents with the costs of septic tank abandonment or removal, hook-up to central sewer and payment of impact fees in compliance with the City's mandatory conversion policy. b. $45,000 to assist in the development of Veteran's Memorial Park, specifically construction of basketball courts and other recreation equipment and facilities, which shall serve the Section H subdivision (Marsh Oaks neighborhood.) c. $45,000 for replacement and upgrade of approximately 450 linear feet of water line serving the Kestner Road area. • $30,000 of funds for continued housing rehabilitation activities within the designated CDBG project area. RECOMMENDATION: Approval of proposed projects for the Fiscal Year 2004-2005 Community Development Block Grant funds to include $30,000 in the Housing Rehabilitation category with the remaining approximately $130,000 of requested grant funds allocated to the Public Facility and Infrastructure category, authorizing the City Manager to submit the CDBG application and sign documents as required to execute the contract. lnl BUDGET: Requested$160,000 of CDBG funds for inclusion in Fiscal Year 2004-2005 budget. ATTACHMENTS: Draft FY 2004-2005 CDBG application. REVIEWED BY CITY MANAGER: March 22,2004 regular meeting 41� . -1.S �°..�c A-1 Veteran's Memorial Park—propertysurveYIpreliminary t`' ;= '/� " \ �/ '�` budget and site development plan (1 of 3pages) fr 1 `? 0 ,,i- O did \ \\ CC,' ti y Z s . i A �/ 0;--1.,'-=':;, GST ''' ---,---- \ ---r � \ Q//� S•9F- �.�_- o li .h 4. 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N �' I NS • 117 W.Duval Stmt*Sita 175*Jacksonville.Florida 32202 E Mail:VETSVCS@COJ.PlE1' A b (904)630-3680*Fax:(904)6307.3422 I IJanuary 12, 2004 I Clarence Hill, Chairman Veterans Park Oversight Committee RE: Atlantic Beach Veterans Memorial Park IClarence: I Following my December 15th letter displaying the original Preliminary Budget for the veteran's park, I made some cost adjustments and corrections resulting in the following revised budget- "' udget-r Preliminary Budget(Revised 1/10/04) Atlantic Beach Veterans Memorial Park(70,900 SF) Item # Description Veteran Area(18,200 SF) City Area(52,700 SF) Total I 1. Design & Engineering $ 10,000 $ 30,000 $ 40,000 2. Permitting 750 2,250 3,000 3. Surveys 625 1,875 2,500 I 4. Grading & Fill 250 3 750 1,000 5. Bermuda Grass ,403 10,228 13,631 6. Fencing 3,780 11,340 15,120 7. Concrete Pads &Walkways 10,185 30,555 40,740 I 8. Brick Pavers 6,135 18,405 24,540 9. Serpentine Wall 10,500 31,500 42,000 10. Flagpole 4,200 -0- 4,200 11. Veteran Sheiter(1) 18,000 -0- 18,000 12. Playground Shelters(2) -0- 30,000 30,000 13. Playground Expansion -0- 4,200 4,200 14. Basketball Court -0- 24,000 . 24,000 I 15. Lighting 1,500 4,500 6,000 16. Irrigation 1,500 4,500 6,000 17. Trees and Plants 6,000 4,500 10,500 r18. Signage 1,050 3,150 4,200 19. Contingencies(3%) 1,962 5,888 7,850 ' BUDGET TOTALS $ 79,840 $ 217,641 $ 297,481 Remember, this is a starting point and subject to change based on community response, design adjustments from the City of Atlantic Beach, and the availability of funds. SiheereI ( ete Dowling, Vice Chai n Northeast Florida Veter n Council A-1 Veteran's Memorial'Park—propertysurvey, preliminary budget and site development plan (3 of 3 pages) > 1 _ , G7 at, � z . . I N y N N ' O © 4, A pp a �P.zdE 'Y�,�A.,v%n.� S✓' _ 's7-+,-_ .7s17,zr - .450 i\ �,r•. .�\ Y �.• vl! 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Ir.'"4. r< •j.�,..F•-_ �ySl — •�..�' M,Ni�—F-T Y•M ATLANTIC BEACH �`����'� -� .- - _ — .rV ETE RAN S MEMORIAL PARK C aasz. r7DJe•t N,,- AGENDA ITEM#8B I MARCH 22,2004 r 1 1 i z / I w a I I MAIN l. r I I f 1 , . 111- I I P o I z0 wi 111 _ z. z tL co; U QW p '........i 1 / W = YF- II 1-- \\\ 1 1 , 1 I I 1 1 I ' AGENDA ITEM#8C MARCH 22,2004 1 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Town Center Parking Committee recommendations SUBMITTED BY: Sonya Doerr,AICP 142 Community Development Director ' DATE: March 12,2004 Pursuant to the recommendations presented to the Atlantic Beach City Commission and the I Neptune Beach City Council at the joint public meeting on March 8th, staff proposes that the Committee's following alternatives be considered for implementation. These are projects that staff believes can be achieved in a fairly short-term time frame. ' 1. Coordinate with Neptune Beach staff to review parking regulations and propose changes to ordinances that will create consistency between the regulations. 1 2. Coordinate with Public Works and Neptune Beach staff to further investigate potential for additional parking along public right-of-ways as identified within the Committee's report. 1 3. Pursue feasibility and estimate costs associated with a signage and way-finding program (similar to Jacksonville Beach) so that this can be discussed during Strategic Planning ' meetings and budget process. 4. Encourage merchants and business owners to remain engaged in the process, and to ' identify private actions that can be undertaken immediately to relive parking issues, such as requiring employees to park in locations that do not tie-up prime public parking spaces for long periods of time and actively promoting the use of shared parking. I 1 RECOMMENDATION: Direct staff to coordinate with City of Neptune Beach staff and to proceed with recommendations per above. ' BUDGET: No budget issues at this time. ATTACHMENTS: None. rREVIEWED BY CITY MANAGER: ' March 22,2004 regular meeting