CARAC Minutes- 9-27-16 v mss 41" , CITY OF ATLANTIC BEACH
CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
%3S>'" Meeting Minutes
Tuesday,September 27, 2016
Adele Grage Cultural Center
Present: Grant Healy, Nick Malie, Beverly Norman, Dawn Pope, Pamela White,Jay Wilson, Faye Wood,
Timmy Johnson (City liaison), Della Giovanni(Secretary)
Absent:
1. Call to order- Chair,Grant Healy called the meeting to order- 6:00 pm
2. Grant Healy reviewed the attendance policy with the committee.
3. Chairperson acknowledged receipt of the August 23rd minutes.
4. Visitors recognized at the meeting: Chris Jorgensen-commented on theater meeting with Commissioner Stinson,
and addressed Tai Chi idea, Lauren McCarthy(Fletcher Middle School student)-has to sit in a community
meeting for school project, Kim McCarthy, Anne Marie Tucker-Tony's Turkey Trot organizer addressed banner
issue of getting banner hung prior to event in November and advised Committee that Brooks Rehab is now
supporting the event as well/Committee members asked to distribute posters for event, Chris Lester-Volunteer
Well Being organizer reported they had a total of 100 participants over 3 month period(6 classes total)
5. Ongoing Business
1. Songwriters/Acoustic Night- Beverly reported 125 participants,children well
behaved; very positive event with good talent.
2. Sculpture Walk-committee agreed Sculpture Walk not an interest at this time
3. Artisans'Faire-Pam White
a. Flyer will be sent to Artists to help distribute and get out on Social Media
b. Publication report
c. Thursday,December 1
d. Will need committee to help pour wine,set-up and clean-up,Beverly&
Nick will pour wine @ 5 pm
e. Angie subs donating platter
f Della reported entertainment will be roaming violinist
4. Well Being Wednesday-Chris Lester
a. Would like to continue program now that pilot program is over and offer
classes at a cost of$30 in the Adele Grage Center during the Mid-Week
Market,as originally proposed,however continuous repetitive classes
rather than different weekly classes. She asked the Committee to
consider continuing the program at a rate of$60 for each class to pay for
funding so residents can attend the classes for free. Proposed to
continue having Tai Chi and Yoga regularly and weekly opposed to
monthly($3000 for the year) to make the program successful instead of
relying on volunteers as originally proposed.
b. Jay asked how the classes are being scheduled
i. Chris responded that she has done the scheduling and collected
necessary paperwork
ii. Pam mentioned that it was her understanding that the proposed
project was to have different programs weekly and not the same
repetitive classes as currently doing.
iii. Topic discussed and questions raised:
1. Is there cost to rent Center and do they have to pay?
2. Does the Committee want to pay the requested amount?
3. Does the Committee want different classes or repetitive
classes?
iv. Chris responded that the attendees are secure with the current
schedule and want to see it continue on a weekly basis.
1. Her vision was to see the market attendees be the ones to
cater to for the Well Being Wednesday
2. She mentioned that she does not have much flexibility in
her schedule to do much volunteering.
v. Grant asked the Committee if they want to keep sponsoring the
program financially,try supporting for 6 months,etc.
vi. Committee consensus was to continue the program as a free
event from volunteers with no funding support from the
Committee since City currently has classes at no cost to the City.
vii. Grant suggested that the Recreation Department talk with
instructors who want to continue the program with a fee and
how the rentals are organized.
viii. Motion made by Jay to accept Well Being Wednesday at an
unpaid rate from the Committee; Nick seconded the motion,all in
favor.
5. Bocce Ball
a. Jax Surf Paddle interested in supporting the Tournament
b. What needs to be done to organize:
i. Decide on a date,based on the Tide Schedule
ii. Decision for applicants not to register online
iii. Need to find sponsorships (each Committee Member to get at
least one sponsor each)
iv. Bocce Ball being played at Family Fun Day on October 22.
Members asked to volunteer to help.
6. Arts in the Park application online October 5; poster voted on,decision of Dog
7. Budget has been approved,change Tennis to Bocce Ball
6. New Business
1. Atlantic Beach handout regarding funding request
a. Pam mentioned that she attends the programs,recommends to find out
where the money is going and how many Neptune Beach residents
attend; requested budget from program
2. TJ reminded that the Committee goes to the City Comission,based on the Resolution,
a semi-annual report,currently a monthly report is being given through the Recreation
Department.
3. Jay reported that a representative from Atlantic Beach Magazine contacted him
about the events calendar; Della to follow up.
7. Next Meeting-October 25,2016
1.
• i. Adjournment-with no further business,Nick motioned for adjournment,Jay seconded the motion to
adjourn the meeting. The meeting was unanimously adjourned at 7:30 p.m.
i viii:
Grant Healy,Chairperson