Item 4D- JAG GrantSTAFF REPORT
City of Atlantic Beach
Commission Meeting
Item 4D
January 9, 2017
AGENDA ITEM: Justice Assistance Grant (JAG) Direct FFY 2016
DATE: January 9, 2017
SUBMITTED BY: Victor L. Gualillo, Interim Police Chief
BACKGROUND:
The Florida Department of Law Enforcement (FDLE) has received notice of a funding
opportunity from the United States Department of Justice (USDOJ) for FFY 2016 Justice
Assistance Grant (JAG) funds. These grant funds are distributed to units of local
government based on local population and crime statistics reported to FDLE. The amount
allocated to the Atlantic Beach Police Department is $2,215. This grant does not require
any matching funds from the City.
The Police Department has identified a need for Individual Tactical Toumiquets for the
officers. A Tactical Toumiquet is a medical device that is used in the most extreme
conditions where there is a need to control severe bleeding. They have been proven in
modern combat situations to help control the most commonly encountered loss of life,
severe hemonhaging caused by gunshot wounds and/or lacerations. With the use of these
grant funds, the department will be able to provide each officer with an additional first aid
device to help protect the lives of citizens and officers if necessary.
To move the process forward, the Commission needs to authorize the Mayor to sign the
grant application and certifications on behalf ofthe city. When this is authorized, the police
department will submit the grant application, manage the approved grant and purchase the
Individual Tactical Tourniquets. The online grant application has been completed and is
awaiting submission. The deadline for submission is December 31, 2016. The strui date
for most JAG programs will be February 1, 2017.
BUDGET: This action will provide $2,215 in grant funding to be added to the 2016
2017 police budget to purchase Individual Tactical Toumiquets for the officers.
RECOMMENDATIONS: To authorize the Mayor to sign all required paperwork
related to this grant and to authorize police staff to submit, sign, and manage this JAG
grant on behalf of the Mayor and the City.
ATTACHMENTS: FDLE Notice of Funding Opportunity for Federal Fiscal Year
(FFY) 2016 Edward Byme Memorial Justice Assistance Grant Program-Florida JAG
Direct
FDLE
Item 4D
January 9, 2017
Florida Department of Business Support Rick Scott, Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi, Attorney General
Post Office Box 1489 Jeff Atwater, Chief Financial Officer
Richard l. Swearingen Tallahassee, FL32302-1489 Adam Putnam, Commissioner ofAgricutrure
Commissioner (850) 617-1250
www.fdle.state.fl.us
November 21,2016
Honorable Mitchell E. Reeves
Mayor
City of Atlantic Beach
BOO Seminole Road
Atlantic Beach, FL 32233
Re: Federal Fiscal Year (FFY) 2016 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program -Florida JAG Direct
Dear Mayor Reeves:
The Florida Department of Law Enforcement (FDLE) has received an award from the United States
Department of Justice (USDOJ) for FFY 2016 JAG funds. These grant funds are distributed to units of
local government based on local population and crime statistics reported to FDLE. The intent and
purpose of the JAG program is to improve the criminal justice system, reduce crime and improve public
safety; and projects may be funded under any one of the JAG purpose areas.
FDLE has allocated $2,217 from this award for use by your agency, in accordance with the Florida JAG
Direct distribution provision of Chapter 11 D-9, Florida Administrative Code. Submissions that do not
comply with the attached instructions or do not include all required information will be returned for revision
or will have a special condition withholding funds placed on the grant at the time of award.
Recipients must apply online using FDLE's grant management system, Subgrant Information
Management ON~Iine (SIMON). The Announcement Code for this application is JAGD1617, and is
required to access the application in SIMON. The deadline ,to apply is Friday, December 23, 2016 after
which time the announcement code will be deactivated. In addition to the electronic submission,
recipients must print the completed application with accompanying certifications and submit two hard
copies with original signatures by Friday, December 30, 2016 to the attention of the JAG Unit at FDLE's
Office of Criminal Justice Grants, 2331 Phillips Road, Tallahassee, FL 32309.
Our office is available Monday through Friday, 8:00a.m.-5:00p.m. EDT at (850) 617-1250 to assist with
any questions. For issues relating to SIMON, please contact Government Analyst Tim Colletti at (850)
617-1258. For questions regarding your proposal or the JAG program, please contact Senior
Management Analyst Supervisor Randall Smyth or me at (850) 617-1250.
Sincerely,
~!,~
Petrina Tuttle Herring
Bureau Chief
PTH/rs
cc: Local Law Enforcement Agency
Service • Integrity • Respect • Quality
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
Subgrant Recipient
Organization Name: City of Atlantic Beach
County: Duval
Chief Official
Name: Mitchell Reeves
Title: Mayor
Address: 800 Seminole Road
City: Atlantic Beach
State: FL Zip: 32233-5444
Phone: 904-247-5809 Ext:
Fax:
Email: mreeves@coab.us
Chief Financial Officer
Name: Russell Caffey
Title: Director of Finance
Address: 800 Seminole Road
City: Atlantic Beach
State: FL Zip: 32233-5461
Phone: 904-247-5807 Ext:
Fax:
Email: Rcaffey@coab.us
Application Ref# 2017-JAGD-2004 Section #1 Page 1 of 2
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Item 4D
January 9, 2017
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -Direct
Implementing Agency
Organization Name: Atlantic Beach Police Department
County: Duval
Chief Official
Name: Victor Gualillo
Title: Interim Chief
Address: 850 Seminole Road
City: Atlantic Beach
State: FL Zip: 32233-5444
Phone: 904-247-5859 Ext:
Fax: 904-247-5867
Email: vgualillo@coab.us
Project Director
Name: David Cameron
Title: Lieutenant
Address: 850 Seminole Road
City: Atlantic Beach
State: FL Zip: 32233-5444
Phone: 904-247-5859 Ext: 5950
Fax:
Email: dcameron@coab.us
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
General Project Information
Project Title: INDIVIDUAL TACTICAL TOURNIQUET
Subgrant Recipient: City of Atlantic Beach
Implementing Agency: Atlantic Beach Police Department
Project Start Date: 2/1/2017 End Date: 6/30/2017
Problem Identification
The City of Atlantic Beach is located on the coast of the Atlantic Ocean with Duval County Florida
and is one of three local beach communities. Located north of Neptune Beach and Jacksonville
Beach, Atlantic Beach is a small densely populated city of approximately 13,000 residents. It is
adjacent to Jacksonville Florida (Incorporated Duval County) which has approximately 821,000
residents (201 0 Census). Atlantic Beach experiences a high volume of both local residents in the
county as well as visitors from Florida and other parts of the United States, especially during the
summer months. To the north of Atlantic Beach is the Mayport Naval Air Station (NAS) which has
the third highest fleet concentration Naval Bases in the United States. The main thoroughfare
entering and leaving the Mayport Naval Station is SRA1A (Mayport Rd) and travels through the
City of Atlantic Beach. Atlantic Beach has one school, Atlantic Beach Elementary, and has
approximately 500 students and teachers. There are also six other public schools within the
beaches communities and all are within four miles or less of the City of Atlantic Beach.
The Law Enforcement Profession has many dangers in which officers face and increasingly so in
recent years. One of which is sustaining a traumatic injury such as a gunshot wound or extreme
laceration. The most common loss of life after someone sustains such an injury is uncontrolled
bleeding (hemorrhage). It is imperative that officers have mechanisms/devices to stop
hemorrhaging in the field to assist citizens, other officers, and/or themselves. Currently, our City
budget cannot support the additional cost of these life-saving items.
Project Summary (Scope of Work)
The Department intends to purchase Tactical Tourniquets (with holders) with these grant funds. A
Tactical Tourniquet is a medical device that is utilized in the most extreme conditions where there
is a need to control severe bleeding. The Department will purchase and issue each officer a
Tactical Tourniquet with holder. The Department will provide training on the use of the Tactical
Tourniquet for each officer.
Tactical tourniquets have been proven in modern combat situations to help control the most
commonly encountered loss of life, severe hemorrhaging caused by gunshot wounds arid/or
lacerations. By issuing each officer a Tactical Tourniquet, which can be worn on the officer, it will
provide the officers with the medical device needed by first responders to treat a severe extremity
hemorrhage (uncontrolled bleeding) sustained by a citizen, fellow officer, or themselves.
Documentation will be readily available to show the purchase process of the tourniquets such as
competitive quotes, invoice(s), purchase order(s), and packing slip/delivery receipt and inventory
control document.
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Item 4D
January 9, 2017
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -Direct
Section Questions:
Question:
Answer:
What percentage of the total cost of this project is being funded by sources other than
this award?
1
Question:
Answer:
What is the name of the jurisdiction your agency serves? (i.e., your city or your
county)
City of Atlantic Beach
Question:
Answer:
What is the combined population of the jurisdiction(s) your agency serves, according
to the 2010 census?
12655
Question: What is the physical address of the location being used to provide services for this
project? If services are being provided at more than one location, list all of them.
Answer: 850 Seminole Rd. Atlantic Beach, FL 32233
Question: Describe your agency (e.g., municipal government, school board, sheriff's office).
Answer: Police Department
Question:
Answer:
Have you verified that the subgrantee has an active and current registration in
SAM.gov? (If no, funds will not be available for drawdown.)
Yes
Question:
Answer:
What is the Operating Capital Outlay threshold used by the subgrantee? (Verify this
with your finance director.) If the implementing agency is a sheriffs office, indicate the
sheriffs office's threshold instead.
1000.00
Question:
Answer:
Does the subgrantee receive a single grant in the amount.of $750,000 or more from
the U.S. Department of Justice?
No
Question:
Answer:
Does the implementing agency receive a single grant in the amount of $750,000 or
more from the U.S. Department of Justice?
No
Question:
Answer:
In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
No
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was "no," answer N/A.
Answer: N/A
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -Direct
Item 4D
January 9, 2017
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Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 01 -Law Enforcement (Includes Task Forces)
State Purpose Area: 1 G -General Questions (Required)
Objectives and Measures
Objective: General Questions -Required questions for all recipients.
Measure: General 01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General 02
Will your organization be using the National Training and Technical Assistance
Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General 03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General 04
Will your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement.
Goal: No
Measure: General 05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General 06
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -Direct
Item 4D
January 9, 2017
Goal:
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
No
Measure: General 07
Goal:
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
No
Measure: General 08
During the grant period, will your agency conduct or sponsor (with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: Police satisfaction survey
Measure: General 09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur (yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other (please describe)
Goal: Attend community meetings, attend community events, city newsletter, conducting
social media activities (Facebook), conducting community outreach (COPS Program)
Measure: General 10
Goal:
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other (please Describe), None of the
above, Unsure/Don't know.
Citizen Police Academy, Volunteer Program
Measure: General 11
Identify the goal(s) you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
Goal: To improve officer access and availability of medical devices to assist and treat
citizens, officers, or themselves.
Measure: General 12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes.
Measure:
Goal:
General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
The device may not be readily available for purchase, back ordered item9s) and/or
delivery in the time allotted for this grant.
Measure:
Goal:
General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Yes.
State Purpose Area: 3E -Equipment, Supplies, and Technology Enhancements
Objectives and Measures
Objective: Equipment-Questions for recipients funding Equipment, Supplies, and Technology
Enhancements.
Measure: Equipment 01
Do the Subrecipient and Implementing agencies understand that they will be required
to submit an itemized account of all items purchased during each reporting period as
part of their performance reporting?
Goal: Yes
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000267
Budget:
Budget Category Federal. Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $2,217.00 $0.00 $2,217.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
··Totals·· $2,217.00 $0.00 $2,217.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -Direct
Item 4D
January 9, 2017
Budget Narrative:
Expenses
The Individual Tactical Tourniquet purchased for officers will be contained in a holder that can be
worn on the officer. Two types of holders will be purchased; one for the officer's duty belt, and the
other for select officers having tactical carrier vests.
(44) tourniquets at approximately $27.00 each
(32) duty belt tourniquets holders at approximately $36.00 each
(11) tactical tourniquet holders at approximate $11.00 each
Shipping will be included.
The City of Atlantic Beach will pay any additional costs that exceed the grant amount.
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
Section Questions:
Question:
Answer:
If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
(Documentation will be required.)
N/A
Question: If fringe benefits are included, are they detailed in the budget narrative?
Answer: N/A
Question:
Answer:
If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
N/A
Question:
Answer:
If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
N/A
Question:
Answer:
If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Quotes
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
Insert Standard Conditions Page here.
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
Typed Name of Subgrant Recipient: City Of Atlantic Beach
Signature:
Typed Name and Title: Mitchell E. Reeves, Mayor
Date: January 9, 2016
Typed Name of Implementing Agency: Atlantic Beach Police Department
Signature:
Typed Name and Title: Victor L. Gualillo, Interim Chief of Police
Date: January 9, 2016
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Direct
Item 4D
January 9, 2017
Insert Certifications and Authorizations here.
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