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Item 4D- JAG GrantSTAFF REPORT City of Atlantic Beach Commission Meeting Item 4D January 9, 2017 AGENDA ITEM: Justice Assistance Grant (JAG) Direct FFY 2016 DATE: January 9, 2017 SUBMITTED BY: Victor L. Gualillo, Interim Police Chief BACKGROUND: The Florida Department of Law Enforcement (FDLE) has received notice of a funding opportunity from the United States Department of Justice (USDOJ) for FFY 2016 Justice Assistance Grant (JAG) funds. These grant funds are distributed to units of local government based on local population and crime statistics reported to FDLE. The amount allocated to the Atlantic Beach Police Department is $2,215. This grant does not require any matching funds from the City. The Police Department has identified a need for Individual Tactical Toumiquets for the officers. A Tactical Toumiquet is a medical device that is used in the most extreme conditions where there is a need to control severe bleeding. They have been proven in modern combat situations to help control the most commonly encountered loss of life, severe hemonhaging caused by gunshot wounds and/or lacerations. With the use of these grant funds, the department will be able to provide each officer with an additional first aid device to help protect the lives of citizens and officers if necessary. To move the process forward, the Commission needs to authorize the Mayor to sign the grant application and certifications on behalf ofthe city. When this is authorized, the police department will submit the grant application, manage the approved grant and purchase the Individual Tactical Tourniquets. The online grant application has been completed and is awaiting submission. The deadline for submission is December 31, 2016. The strui date for most JAG programs will be February 1, 2017. BUDGET: This action will provide $2,215 in grant funding to be added to the 2016­ 2017 police budget to purchase Individual Tactical Toumiquets for the officers. RECOMMENDATIONS: To authorize the Mayor to sign all required paperwork related to this grant and to authorize police staff to submit, sign, and manage this JAG grant on behalf of the Mayor and the City. ATTACHMENTS: FDLE Notice of Funding Opportunity for Federal Fiscal Year (FFY) 2016 Edward Byme Memorial Justice Assistance Grant Program-Florida JAG Direct FDLE Item 4D January 9, 2017 Florida Department of Business Support Rick Scott, Governor Law Enforcement Office of Criminal Justice Grants Pam Bondi, Attorney General Post Office Box 1489 Jeff Atwater, Chief Financial Officer Richard l. Swearingen Tallahassee, FL32302-1489 Adam Putnam, Commissioner ofAgricutrure Commissioner (850) 617-1250 www.fdle.state.fl.us November 21,2016 Honorable Mitchell E. Reeves Mayor City of Atlantic Beach BOO Seminole Road Atlantic Beach, FL 32233 Re: Federal Fiscal Year (FFY) 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -Florida JAG Direct Dear Mayor Reeves: The Florida Department of Law Enforcement (FDLE) has received an award from the United States Department of Justice (USDOJ) for FFY 2016 JAG funds. These grant funds are distributed to units of local government based on local population and crime statistics reported to FDLE. The intent and purpose of the JAG program is to improve the criminal justice system, reduce crime and improve public safety; and projects may be funded under any one of the JAG purpose areas. FDLE has allocated $2,217 from this award for use by your agency, in accordance with the Florida JAG Direct distribution provision of Chapter 11 D-9, Florida Administrative Code. Submissions that do not comply with the attached instructions or do not include all required information will be returned for revision or will have a special condition withholding funds placed on the grant at the time of award. Recipients must apply online using FDLE's grant management system, Subgrant Information Management ON~Iine (SIMON). The Announcement Code for this application is JAGD1617, and is required to access the application in SIMON. The deadline ,to apply is Friday, December 23, 2016 after which time the announcement code will be deactivated. In addition to the electronic submission, recipients must print the completed application with accompanying certifications and submit two hard copies with original signatures by Friday, December 30, 2016 to the attention of the JAG Unit at FDLE's Office of Criminal Justice Grants, 2331 Phillips Road, Tallahassee, FL 32309. Our office is available Monday through Friday, 8:00a.m.-5:00p.m. EDT at (850) 617-1250 to assist with any questions. For issues relating to SIMON, please contact Government Analyst Tim Colletti at (850) 617-1258. For questions regarding your proposal or the JAG program, please contact Senior Management Analyst Supervisor Randall Smyth or me at (850) 617-1250. Sincerely, ~!,~ Petrina Tuttle Herring Bureau Chief PTH/rs cc: Local Law Enforcement Agency Service • Integrity • Respect • Quality Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 Subgrant Recipient Organization Name: City of Atlantic Beach County: Duval Chief Official Name: Mitchell Reeves Title: Mayor Address: 800 Seminole Road City: Atlantic Beach State: FL Zip: 32233-5444 Phone: 904-247-5809 Ext: Fax: Email: mreeves@coab.us Chief Financial Officer Name: Russell Caffey Title: Director of Finance Address: 800 Seminole Road City: Atlantic Beach State: FL Zip: 32233-5461 Phone: 904-247-5807 Ext: Fax: Email: Rcaffey@coab.us Application Ref# 2017-JAGD-2004 Section #1 Page 1 of 2 Contract -JAGD-DUVA-- ­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Item 4D January 9, 2017 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Implementing Agency Organization Name: Atlantic Beach Police Department County: Duval Chief Official Name: Victor Gualillo Title: Interim Chief Address: 850 Seminole Road City: Atlantic Beach State: FL Zip: 32233-5444 Phone: 904-247-5859 Ext: Fax: 904-247-5867 Email: vgualillo@coab.us Project Director Name: David Cameron Title: Lieutenant Address: 850 Seminole Road City: Atlantic Beach State: FL Zip: 32233-5444 Phone: 904-247-5859 Ext: 5950 Fax: Email: dcameron@coab.us Application Ref# 2017-JAGD-2004 Section #1 Page 2 of 2 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 General Project Information Project Title: INDIVIDUAL TACTICAL TOURNIQUET Subgrant Recipient: City of Atlantic Beach Implementing Agency: Atlantic Beach Police Department Project Start Date: 2/1/2017 End Date: 6/30/2017 Problem Identification The City of Atlantic Beach is located on the coast of the Atlantic Ocean with Duval County Florida and is one of three local beach communities. Located north of Neptune Beach and Jacksonville Beach, Atlantic Beach is a small densely populated city of approximately 13,000 residents. It is adjacent to Jacksonville Florida (Incorporated Duval County) which has approximately 821,000 residents (201 0 Census). Atlantic Beach experiences a high volume of both local residents in the county as well as visitors from Florida and other parts of the United States, especially during the summer months. To the north of Atlantic Beach is the Mayport Naval Air Station (NAS) which has the third highest fleet concentration Naval Bases in the United States. The main thoroughfare entering and leaving the Mayport Naval Station is SRA1A (Mayport Rd) and travels through the City of Atlantic Beach. Atlantic Beach has one school, Atlantic Beach Elementary, and has approximately 500 students and teachers. There are also six other public schools within the beaches communities and all are within four miles or less of the City of Atlantic Beach. The Law Enforcement Profession has many dangers in which officers face and increasingly so in recent years. One of which is sustaining a traumatic injury such as a gunshot wound or extreme laceration. The most common loss of life after someone sustains such an injury is uncontrolled bleeding (hemorrhage). It is imperative that officers have mechanisms/devices to stop hemorrhaging in the field to assist citizens, other officers, and/or themselves. Currently, our City budget cannot support the additional cost of these life-saving items. Project Summary (Scope of Work) The Department intends to purchase Tactical Tourniquets (with holders) with these grant funds. A Tactical Tourniquet is a medical device that is utilized in the most extreme conditions where there is a need to control severe bleeding. The Department will purchase and issue each officer a Tactical Tourniquet with holder. The Department will provide training on the use of the Tactical Tourniquet for each officer. Tactical tourniquets have been proven in modern combat situations to help control the most commonly encountered loss of life, severe hemorrhaging caused by gunshot wounds arid/or lacerations. By issuing each officer a Tactical Tourniquet, which can be worn on the officer, it will provide the officers with the medical device needed by first responders to treat a severe extremity hemorrhage (uncontrolled bleeding) sustained by a citizen, fellow officer, or themselves. Documentation will be readily available to show the purchase process of the tourniquets such as competitive quotes, invoice(s), purchase order(s), and packing slip/delivery receipt and inventory control document. Application Ref# 2017-JAGD-2004 Section #2 Page 1 of 3 Contract -JAGD-DUVA-- ­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Item 4D January 9, 2017 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Section Questions: Question: Answer: What percentage of the total cost of this project is being funded by sources other than this award? 1 Question: Answer: What is the name of the jurisdiction your agency serves? (i.e., your city or your county) City of Atlantic Beach Question: Answer: What is the combined population of the jurisdiction(s) your agency serves, according to the 2010 census? 12655 Question: What is the physical address of the location being used to provide services for this project? If services are being provided at more than one location, list all of them. Answer: 850 Seminole Rd. Atlantic Beach, FL 32233 Question: Describe your agency (e.g., municipal government, school board, sheriff's office). Answer: Police Department Question: Answer: Have you verified that the subgrantee has an active and current registration in SAM.gov? (If no, funds will not be available for drawdown.) Yes Question: Answer: What is the Operating Capital Outlay threshold used by the subgrantee? (Verify this with your finance director.) If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold instead. 1000.00 Question: Answer: Does the subgrantee receive a single grant in the amount.of $750,000 or more from the U.S. Department of Justice? No Question: Answer: Does the implementing agency receive a single grant in the amount of $750,000 or more from the U.S. Department of Justice? No Question: Answer: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? No Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N/A. Answer: N/A Application Ref# 2017 -JAGD-2004 Section #2 Page 2 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Item 4D January 9, 2017 Application Ref# 2017 -JAGD-2004 Section #2 Page 3 of 3 Contract -JAGD-DUVA--­ Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 01 -Law Enforcement (Includes Task Forces) State Purpose Area: 1 G -General Questions (Required) Objectives and Measures Objective: General Questions -Required questions for all recipients. Measure: General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding? Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal: No Measure: General 02 Will your organization be using the National Training and Technical Assistance Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC serves as BJA's training and technical assistance center. You can find resources, tools, webinars, and TTA support on a variety of criminal justice issues and initiatives. Goal: No Measure: General 03 Will your organization be using the NCJP.org website during the grant period, regardless of JAG funding? NCJP.org contains resources to support strategic planning, program development, and implementation of evidence-based policy and practice. Goal: No Measure: General 04 Will your organization be using the Evidence-Based Policing Matrix during the grant period regardless of JAG funding? The Evidence-Based Policing Matrix provides information on evidence-based practices for law enforcement. Goal: No Measure: General 05 Will your organization be using the What Works in Reentry Clearinghouse during the grant period regardless of JAG funding? The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal: No Measure: General 06 Application Ref# 2017-JAGD-2004 Section #3 Page 1 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Item 4D January 9, 2017 Goal: Will your organization be using Research to Practice during the grant period regardless of JAG funding? Research to Practice promotes the dissemination of research on drug courts to practitioners and policymakers. No Measure: General 07 Goal: Will your organization be using any other resources during the grant period regardless of JAG funding? If yes, please describe them. No Measure: General 08 During the grant period, will your agency conduct or sponsor (with or without JAG funds) a survey or focus group of citizens on any of the following topics? Enter all that apply from the following list: Public satisfaction with police services; public satisfaction with prosecution services; public satisfaction with public defender/indigent defense services; public satisfaction with courts; public perceptions of crime/disorder problems; personal crime experiences of citizens; none of the above; unsure/don't know. Goal: Police satisfaction survey Measure: General 09 During the grant period, which of the following community activities will your organization be involved in, with or without JAG funds and how often will they each occur (yearly, monthly, etc.)? Choose from the following list: Hosting community meetings; attending community meetings; distributing a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach to minority populations; other (please describe) Goal: Attend community meetings, attend community events, city newsletter, conducting social media activities (Facebook), conducting community outreach (COPS Program) Measure: General 10 Goal: Law Enforcement Agencies ONLY: In which of the following ways has your agency fostered community involvement in the last year? Enter all that apply from the following list: Citizen Review Board or other review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12 school programs, Youth Athletic Programs, Other (please Describe), None of the above, Unsure/Don't know. Citizen Police Academy, Volunteer Program Measure: General 11 Identify the goal(s) you hope to achieve with your funding. If you have multiple goals, describe each goal separately. Application Ref# 2017 -JAGD-2004 Section #3 Page 2 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 Goal: To improve officer access and availability of medical devices to assist and treat citizens, officers, or themselves. Measure: General 12 Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: Yes. Measure: Goal: General 13 Describe any barriers you may encounter which may prevent you from achieving your identified goal(s). The device may not be readily available for purchase, back ordered item9s) and/or delivery in the time allotted for this grant. Measure: Goal: General 14 Are you aware that the Office of Criminal Justice Grants encourages recipients to report on any noteworthy accomplishments, success stories, or program results that they would like to showcase? Yes. State Purpose Area: 3E -Equipment, Supplies, and Technology Enhancements Objectives and Measures Objective: Equipment-Questions for recipients funding Equipment, Supplies, and Technology Enhancements. Measure: Equipment 01 Do the Subrecipient and Implementing agencies understand that they will be required to submit an itemized account of all items purchased during each reporting period as part of their performance reporting? Goal: Yes Application Ref# 2017-JAGD-2004 Section #3 Page 3 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR I Vendor Number: 596000267 Budget: Budget Category Federal. Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $2,217.00 $0.00 $2,217.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 ··Totals·· $2,217.00 $0.00 $2,217.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref# 2017-JAGD-2004 Section #4 Page 1 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Item 4D January 9, 2017 Budget Narrative: Expenses The Individual Tactical Tourniquet purchased for officers will be contained in a holder that can be worn on the officer. Two types of holders will be purchased; one for the officer's duty belt, and the other for select officers having tactical carrier vests. (44) tourniquets at approximately $27.00 each (32) duty belt tourniquets holders at approximately $36.00 each (11) tactical tourniquet holders at approximate $11.00 each Shipping will be included. The City of Atlantic Beach will pay any additional costs that exceed the grant amount. Application Ref# 2017-JAGD-2004 Section #4 Page 2 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 Section Questions: Question: Answer: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? (Documentation will be required.) N/A Question: If fringe benefits are included, are they detailed in the budget narrative? Answer: N/A Question: Answer: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. N/A Question: Answer: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved. N/A Question: Answer: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Quotes Application Ref# 2017-JAGD-2004 Section #4 Page 3 of 3 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 Insert Standard Conditions Page here. Application Ref# 2017-JAGD-2004 Section #5 Page 1 of 1 ·Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-OQ5 (rev. April 2005) --------------------------------------------------------- ------------------------------------------------------------- Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Date: Typed Name of Subgrant Recipient: City Of Atlantic Beach Signature: Typed Name and Title: Mitchell E. Reeves, Mayor Date: January 9, 2016 Typed Name of Implementing Agency: Atlantic Beach Police Department Signature: Typed Name and Title: Victor L. Gualillo, Interim Chief of Police Date: January 9, 2016 Application Ref# 2017-JAGD-2004 Section #6 Page 1 of 1 Contract -JAGD-DUVA-- ­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-Direct Item 4D January 9, 2017 Insert Certifications and Authorizations here. Application Ref# 2017-JAGD-2004 Section #7 Page 1 of 1 Contract -JAGD-DUVA--­ Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)