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Item 1A - Draft Minutes 8-12-16AGENDA ITEM 1A JANUARY 23, 2017CITY OF ATLANTIC BEACH NEIGHBORHOOD MEETING ON SALTAIR SUBDIVISION COMMISSION CHAMBER AUGUST 12, 2016, 6:30 PM MINUTES MEMBERS IN ATTENDANCE: Mayor Mitchell E. Reeves Commissioner Mitchell R. Harding Commissioner Blythe Waters Call to Order Mayor Reeves began the meeting at 6:30p.m. He welcomed everyone and explained the purpose of the meeting is to hear the concerns on the Saltair Subdivision project. The following comments were made: Nelson Van Liere -We have driven down streets and observed flooding and have made a concerted effort to spend energy and funds in this neighborhood to address drainage issues. We want to make adjustments as needed. Don Jacobovitz-The Drainage solution does work the way that it was intended to work, however, we have heard your concerns and we are trying to gather input to conect course from here to help the drainage work the way that you want it to work. Background -Army-Engineer -After completing his service, he has been in Public Works for 28 years. Lots of experience working with local state and federal agency. The kind of drainage used in your neighborhood is a little unusual. The direction came from previous public works director. Joan McLoud-196 Begonia Street-Are we here to demonstrate that something needs to be done or are you telling us that something is going to be done? Don Jacobovitz answered we are trying to meet your needs. Shirley Graham-Newman-175 Magnolia Street-Trying to provide back story-the project was stopped because it did not meet the specifications set out under Rick Carper -Designer did mention that the work actually stopped because bids came back above expected cost. Mrs. Graham­ Newman responded with her disappointment in the project and anger at the city's delayed fix of the project. Mayor Reeves responded to Ms. Graham-Newman arid eventually asked that other citizens be given an opportunity to express their concerns. Karen Bernstein-298 Pine Street -Public Works came out to the comer of Pine Street and Seaspray -White Vinyl Fence -huge drain in the ground that wobbles. City came out and filled in the hole that keeps developing next to the sidewalk and has been filled repeatedly. Has the biggest swale that was made in the neighborhood-huge pipe goes under driveway. Has been told by workers that the pipe stopped working a long time ago -the city directs water around the comer to the drain and goes across her yard into the drain. AGENDA ITEM 1A JANUARY 23, 2017 Minutes ofthe Neighbor Meeting on August 12, 2016 Page 2 of4 Donna Mylar -184 Sylvan Drive -understood it was an add-on to the original project. The letter was sent to Commission stating that the flooding on David and Sylvan Street did not need conection at this time as start of project had improved flooding on their street-asked that funds be spent elsewhere. Chris Jorgensen -93 West 3rd Street -Took a year of complaining to the city to get his drain cleaned up to prevent flooding. Also, over a year to get a pot hole fixed on Maypmi Road. What is the projected timeline to fix these issues? Don answered-will largely depend on budget process this year. After budget-on October 1 funds become available. Has to be designed and then out to bid with a contractor and work will start next spring. Shane Moore -190 Magnolia Street -Has the Largest swale in the neighborhood, because of the size ofthe swale in his yard a tree is now going to fall over. His yard was a beautiful yard; but the city has used 20-foot easement for swale and now he has to re-sod yard over and over because the concrete conduit is so hot that it continues to kill the grass. Christine Black 162 Magnolia Street-lived on street for 21 years. Never had a water problem. Some of the driveways would collect water. Her mother lived across the street. Just had to dig out the ditch in mother's yard and the water would continue to flow. Now the water sits in the cement under the drive for days. Did not have a swale and did not have a water problem until now when the city dug a swale. Karen Bernstein-Where is the water supposed to flow? Don/Designer-Flows North. Diana Townsend-266 Poinsettia Street-What is going to be done about how flood prone the street is in :front of the school? Don-No plan yet-put in small culverts under the driveways, leave it as it is, change out culvert system -multiple choices. Mary Cloutier-134 Pine Street-They have a curve, but on the side of her street, the water flows both north and south. When the Hunicane comes, she has to push water 5 houses down to get water to flow; has to go uphill to get it to flow -when the curb went in on Pine Street. Shirley Gniham-Newman-They understand that what the city tore up was city right-of-way, but the residents that took care of it for 20 years -why did they not qualify for cuibs and gutters? Designer -The gutter and drainage system would have required a new pond, but they wanted a natural look. Brian Flinchum-198 Magnolia Street. Do we have to follow state guidelines that require the ponds in order to put in gutters-can we ask for an exception? AGENDA ITEM 1A JANUARY 23, 2017 Minutes ofthe Neighbor Meeting on August 12, 2016 Page 3 of4 Don -The answer is that this is a water management issue and it negatively affects water quality so the swales allow grass to filter the runoff, but otherwise, we have to have ponds to collect rapid runoff so that it doesn't flood someone else's property. Karen Bernstein -Asking about the presence of curbs, if curbs would protect her yard -why can't they be built? Don explained-don't have to pull out preexisting curbs to fit new guidelines, but cannot extend them after new guidelines are adopted. Lenny Jevic-239 Seminole Road-Can you discuss the drainage project intended for Seminole Road? Every time there is a big storm, his yard floods. Drain is getting overgrown. Is there anything happening on Seminole Road? -bon-the Seminole Road project is almost complete. There are a few hiccups with the drainage structures. Fixing the drainage issues in the next few weeks and once design is done it will go out for bid next month. Denise Rubin-229 Pine Street-20 years ago there was a discussion about how to fix the drainage. At one time the south side of Atlantic Beach drainage comes down Pine Street -where is water coming from? It seems like more than just from our neighborhood. Donna Mount -231 Seminole Road -Add that the center of the street floods and comes half way up the street. The covers of the water meter floats up and they have to go and find it. When it floods so bad because the cars on Seminole fly by through the flood waters, they sometimes direct traffic with flashlights. Takes hours after rain stops to drain. There is a blind spot. Ed Beach -407 Seaspray -Is the whole Saltair neighborhood designed to drain in the 4 drains on Pine and Seaspray? Yes. If it back flows at the drain that goes into Sherman's Creek, then is the new development of ABCC obstructing Sherman's creek and causing the back flow? Is flooding in our neighborhood being caused by increasing development? Flooding seems to be getting worse Don -The system is designed to drain within 72 hours; is not designed to eliminate water to drain immediately, Connie Cole-274 Pine Street-34 year resident. House flooded when she first lived there. When Magnolia was put in, it was put in above Pine Street which causes Pine Street to flood. Has put more than 100 pounds of dirt along fence line to raise prope1iy line so that it wouldn't flood her yard. Shirley Graham-Newman -Have heard what is going wrong. We want to know what the plan is to fix what is going wrong on the 100 block of Magnolia. Don-The plan is to try to connect the culverts between the driveways and to put in drainage inlets. Shirley Newman-That is what neighbors have always wanted. Tish Hubbard-172 Poinsettia Street-Will same thing be done on Poinsettia? AGENDA ITEM 1A JANUARY 23, 2017 Minutes ofthe Neighbor Meeting on August 12, 2016 Page4of4 Don-Yes. Don -First step being proposed is to look at the stormwater plan as a whole. If other streets are feeding into neighborhood, we want to make sure plan is designed to convey the water that we know is corning. Shirley Graham-Newman-They lost a lot of money in plantings, in trees and stones that were pulled up when they put in the swales. It is a problem that water stands and that we have mosquitoes and it is impossible to mow the deep swales. Don -Has to meet the guidelines of the Water Management District; cannot replant over the culverts because it cannot obstruct water flow. Denise Rubin -City pumps out water from manhole. When there is a heavy rain, the culvert over grown at Pine and Seaspray gets pumped-must be because they are concerned it will overflow? Shane Moore-Was a topological survey done of this neighborhood? It does not seem like the project is gravity driven. What is the slope or degree of the road? Because it doesn't flow! Why are the ditches so deep at the n01ih end of the road? Designer Ayers & Assoc -The Swales have to be deeper at the north end to create the slope necessary for water to drain from the south end of the street. Nancy Whittington-Suggested putting updates for project on website so they are easy to find! Mayor Reeves ended the briefing at 8:30p.m. ATTEST: Mitchell E. Reeves Mayor/Presiding Officer Donna L. Bartle, CMC City Clerk Minutes taken by Commissioner Blythe Waters