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Item 4A - Monthly ReportsBuilding De~artment Monthl~ Activit~ Re~ort IDecember 2016 I AGENDA ITEM 4A JANUARY 23, 2017 Permits Issued Building Permit Fees Construction Value Inspections FV2016 FV2017 VTD FV2016 FV2017 VTD FV2016 FV2017 VTD FV2016 FV2017 VTD Single Family/SF Attached 112 36 $130,109.23 $37,933.26 $38,690,936.00 $11 ,778,308.00 Building 3328 825 Duplex 1 0 $0.00 $0 .00 $0 .00 $0.00 Plumbing 919 221 Multi Family 1 0 $0 .00 $0 .00 $0.00 $0 .00 Mechanical 817 206 Residential Addition 53 12 $16 ,902 .21 $1,844.26 $4,130,721.00 $248,849.00 Electrical 1008 232 Commercial New 7 0 $6,068 .85 $0 .00 $2 ,354,105 .00 $0 .00 Roof 797 222 Commerical Addition 1 0 $140.00 $0 .00 $18,000 .00 $0 .00 Other 97 19 Other 2556 597 $262,231.99 $62,096 .85 $23,765 ,152.52 $4,920 ,370.19 TOTAL 6966 1725 TOTAL 2731 645 $415,452.28 $101,874.37 $68,958,914.52 $16,947,527.19 Permits Issued December 2016 No . Issued Building Permit Fees Construction Value Fees Collected December 2016 Single Family/SF Attached 11 $7,668.61 $2 ,370,036.00 Duplex/ Multi-Family 0 $0.00 $0 .00 Residential Addition 3 $315 .72 $33,143.00 Res. Alteration/ Other 10 $1,382 .93 $182,245 .00 Commercial New 0 $0 .00 $0.00 Commercial Addition 0 $0 .00 $0.00 Comm. Alteration/ Other 2 $687 .57 $131,892 .00 Demolition 4 $400.00 $22,000.00 Swimming Pool 7 $1 ,707.84 $308,148.00 Roof 39 $3 ,511.19 $293 ,234 .88 Driveway/ ROW 8 $175 .00 $0.00 Fence/ Wall/ Barrier 9 $315.00 $25,651.00 Electrical 28 $2,823 .80 $101,925 .00 Mechanical 50 $4,498 .00 $176,743 .12 Plumbing 28 $4,088.00 $10,485 .00 Sign 1 $65.00 $2,460 .00 Res. Accessory Structure 0 $0.00 $0 .00 Fire 2 $65 .00 $100 ,000.00 Shed 2 $129 .50 $5,899 .07 Other Misc. 13 $948.39 $59,108 .00 TOTAL 217 $28,781.55 $3,822,970.07 Re-lnspection Fees $550.00 State Surcharges $1 ,015.84 10% City Retained Surcharge Fees $101 .58 Inspections December 2016 Building 232 Plumbing 74 Mechanical 75 Electrical 68 Roof 90 Other 3 TOTAL 542 Residential Projects to Note: Commercial Projects to Note: 1 Ocean Blvd -Boardwalk (Dune Walkover) Repair at One Ocean 725 Atlantic Blvd #3-Interior Renovation for New Brewery AGENDA ITEM 4A JANUARY 23, 2017 Project Name Effluent Outfall Replacement Atlantic Bl vd Waterline Upgrade Update Water System Model Well Logging-6 wells Replace Water Main on Seminole Rd. From Atlantic Blvd . to S-Way Replace water services on Seaspray, Nautical and Clippership Phosphorus Treatment Improvements WWTP Repair Gravity Outfall to ICW Sewer Line rehab for Sea Oats Subdivision Combined plant Replacements Control Bubbler System WTP2 New Influent Screens Replace Eff Pump #2 Replace RAS Pump Replace Influent Pump Budget $532,764 $100,000 $30,000 $130,000 $700,000 $175,000 $225,000 $30,000 $207,000 $157,000 $15,000 $20,000 $50,000 $50,000 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Notes Utilities ProJects Project Description This is replacement of the end of the beaches combined effluent pipeline and Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Jax Beach and Neptune Beach have is cost shared by the 3 beach Cities. approved additional funding required. Once contract documents are returned, a pre-construction meeting will be scheduled and a Notice To Proceed will be issued . Consultant obtaining costs for new line suspended from piling versus buried. Contractor just provided signed contract documents with bond. Pre-construction meeting was held on 7/21/2016. A Notice To Proceed was is sued for the project to begin on August 15th. The contractor has ordered supplies and components are being manufactured off-site. All materials have arrived , and contractor began fusing pipe sections on -site this week (week of 11/14). Pipe sections have been fused on-site. Weights have been added to the pipe beginning 12/12/2016. Pipe is to be placed in the intercoastal beginning 12/15/16. Subaqueous portion of pipe is in place, in stalling of upland portion in progress. The new portion of the piping is complete. Work has begun to bury the upland end of the pipe . Design only. Waiting on water model review. Evaluating capital improvement requirements and impact if WTP 4 is Model built and calibrated. Consultant preparing and running and evaluating scenarios. Draft. Water Model received and under removed from service. review . .Meeting is being scheduled with the consultant. Discussing scope with different consultant to eliminate or reduce subconsultant layering. We may develop a new scope to put wells. This is a down hole check of the structural integrity of our drinking water this out for bid. Finalizing design revisions with stormwater and streetscape components of project. Poroject plans were delivered on 12/23/2016. This project is to replace up to 56 aging water services on roads in the Design revisions underway-part of Semino le Road Streetscape project. Specifications are being prepared for bidding. The Bid documents are being prepared . We anticipate advertising in early Seaspray neighborhood. January. Preliminary engineering Report completed. 60% engineering design completed. Permitting through FDEP and setting up temporary feed system. Project is out for bids . Bids will be opened on August 31st. Only one bid was received which was almost twice the budget fo r this project. We will negotiate with the single bidder to accomplish a modified project scope . Funding may have to come from other projects for the project cost which may be $350,000. We were able to reduce the cost down to $358,000, and the additional funding will come from the $275,000 allocated for the Centrifuge Project. A staff report was approved at the Nov 28 Commission meeting to hire the sole bidder. A Pre-Con meeting was held on 12/7/16 and a NTP date of 1/16/17 was issued. A purchase order has been issued to the contractor to perform the work. Consultant preparing TV inspection review to prepare an assessment and maintenance plan . Involves lining approximately 6,000 If of aging sewer infrastructure to reduce Received scope for pipe lining; coordinating manhole lining scope/cost SpectraShield . Contractor scheduled to clean & TV line water inflow & infiltration (1&1). after Thanksgiving and perfom CIPP lining in mid-December. Work is underway. The TV'ing of the line was comp leted. Lining in progress, wi ll be completed by 1/13/17. Almost complete Screens were damaged Waiting to be installed. Pump has been delivered One pump hos been installed Coordinating with vendor to begin the work.$22,000 Pump requirements/specs may be updated. This is for the dispensing of Chlorine Working with vendor to begin the installation. Install automated Control Valve at WTP $10,000 Meter Project Replace control panel at Oceanwalk lift station Wetwell Top Replacement Lift Station Suction lines $160,000 This project is to install 650 radio read meters. It is partly funded by a FDEP This is being coordinated with the meter ven dor. SJRWMD Grant contract requires CM signature. The project was approved on grant. the December 12th agenda. A meeting was held with the meter dealer on 12/22/16 to sign the grant contract. $20 ,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors. $24,000 This project is to replace four wetwell tops w ith open hatches. Req #98379 in for t w o to be replaced $20,000 This is to replace suction lines at Cam eli a and Sel va Marina Lift Stations. Camelia has a PO waiting on contractors to install them 3 AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Control Components Upgrade $100,000 Thi s project is to replace the control co mponents for four master lift stations Obtaining quotes from vendors/contractors. Clarifier Drive Repla ce ments $225,000 This project is to replace two clarifier drives A scope is being prepared to put this project out to bid. Centrifuge $275,000 This is to upgrade the 2nd centrifuge Funds for this project will be reallocated to the phosphorus project. AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Parks Projects Russell Park Renovation ~ This project is to provide improvements to Russell Park including sodding, Other improvements being planned. $SOK grant to supplement funding was delivered by Michelle Waterman of Talbot Island irrigation, lighting, and court repairs. Park on August 22nd . Tennis Courts and Racquetball Courts remain to be improved New Budget : $125,000 Tideviews Park Shade Structure This project is to provide a shade structure over a portion of the viewing area This project is scheduled to be completed in the second quarter of FY 16-17. of the Tideviews Park boardwalk. Twin Lake Park s Design $25,000 Re-evaluating task based on Commission direction and public input from Project re vised; awaiting proposal for pond bank restoration . Application for FIND grant funding not submitted this year. community meeting. Consultant work proposal has been reviewed and a meeting is scheduled for 1/6/ 17. Vet Park Playset Replacement $40,000 Working with Vendors to select playground set. Using COJ funding secured by Councilman Gulliford to supplement original budget for amphitheater screen covering. Final plans are to be submitted by July 8th. Quotes are being received for the covering for the stage in the park. One more quote is pending. Playground sets are more than our budget. The installation of this equipment will be postponed to the next fiscal year. Vet Park Stage Screening $25,000 This project will provide a sun screen for the raised stage platform by the The City of Jacksonville's Parks & Recreation Department will provide all services (including funding) to have this project American flag. completed. It is expected to be installed in January 2017. The contractor has submitted a permit to install the screen . The installation expected to be performed by the end of January. Vet Park Fence Screening $0 This project is to provide fence sceening along the Atlantic Blvd side of the The project is approximately 95% complete. Additional screening is to be placed in two areas of the fence where there is a gap. park. This should be complete within the next two weeks. This project was completed 12/9/2016. Jordan Park Bathroom Upgrade $10,000 This project is to repair damages to this bathroom and to upgrade it. The project scope is being developed to go out for bids . Jordan and Donner Park Playground $82 ,000 Funded by a CDBG, this project is to provide ADA compatible playground The project scope is being developed to go out for bids . Improvements equipment. Lifeguard Station Improvements $90,000 This project is to make safety and restoration improvements to the Lifeguard A Scope of Services is being developed. Station at the end of Atlantic Bl vd. Public Works Projects Seminole Road Improvements $250,000 Consultant revising design to redirect stormwater from Saltair area and Delivery of final Plans and Bid Docs -12/23/16 Howell Park. Permitting complete -1/6/17 Begin construction-2/27/17 Construction complete-7/28/17 PW Staff is currently reviewing the final plans. Seminole Road Drainage Improvements $650,000 This project is to install the drainage component of the Seminole Road See Above. Pro ·ect . Francis Avenue Drainage Improvements $650,000 100% CDBG funding. This project is to improve water and stormw ater along Shop drawings reviewed and approved . Construction is in progress. The waterline is almost complete. Drainage improvements Francis Avenue. The road will also be paved as part of the project. are being installed. A conflict box was installed the week of July 25th for water and sewer. Work is progressing slowly on the Construction in progress-waterline approximately 90 % complete. rest of the project. The water main installation is complete. The storm drains are complete, and the project is approximately 60% complete . The old water line has been removed . Curbing began the week of September 19th. Curbing is continuing the week of September 26th and lime rock is being placed in the areas where the curbs have been installed. The road was paved the week of October 17th. Driveways and sidewalks are being installed. Final sidewalk instllations are waiting for PW to remove some trees and for a few utility pedesatls to be moved. If these can't be moved in the next two weeks, we'll ask the contractor to close out the project without completing those outstanding sidewalk gaps . All utilities have been moved; concrete shou ld be complete by 12/16/16. Final asphalt work was completed 12/13/16. The project was substantially complete on Jo· '"' Beach Renourishment $0 Beach renourishment 100% paid with Federal and County funds. Scheduled for summer of 2016. Awaiting start up by COJ. The project is scheduled to begin September 6th at the southern end of the project area, Jacksonville Beach. The project ha s begun and is progressing in Ja x Beach . The project is being re-evaluated to determine whether dune restoration from Hurricane Matthew can also be added. Contractor will get to 2nd Street before leaving, and then they will return in April/ May to complete the beach renourishment and dune restoration. AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Atlantic Blvd Bike Plaza $40,000 This is to create a park type plaza over the retention area for the shopping plaza at 3rd Street and Atlantic Blvd. (adjacent to Poe's restaurant) Design not started. Negotiations ha ve begun with the plaza owner. He has been given a proposed lease agreement to review concerning the use and maintenance of the retention area . We are waiting for his response. He has asked us to design the improvement for their review and approval. Stormwater Master Plan Review and Update $250,000 This project is to review the City's Stormwater Master Plan and to update the drainage basin information and to propose projects with estimated costs to complete them . This project has been advertised as an RFP. Proposals are due into Public Works on December 9, 2016 . An ammendment to delay bid opening has been issued, and a second amendment to adjust the project scope will be issued by the end of this week. Proposals are due December 23rd. Four consultants submitted proposals which are under review by PW staff. Aquatic Gardens Project $250,000 Project is to review the City's Stormwater Master Plan as it pertains to this neighborhood and to design improvements for more capacity and stormwater throughput from this area. PW is having crews clean the conveyance systems in this area, and funds are being requested in the ne xt fiscal year budget for the stormwater review and project design . If possible, construction will also be scheduled depending on timing and funds availability. A design scope has been provided to the City. PW is determining how to proceed with construction . Gruhn & May will be installing a box around the current pond outfall to the creek so a control gate can be installed. PW staff have submitted requisitions to purchase materials to proceed with the installation of bulkheads to facilitate this project work. Saltair Project $250,000 Project is to modify existing construction on Magnolia and Poinsettia and to construct improvements on Sylvan and Pine Streets Consultant is preparing proposal and cost estimate for construction. Neighborhood meeting is scheduled for August 12th. The neighborhood meeting was held and the consensus of the participants (residents and City Officials as well) was to proceed with the design of a less obtrusive drainage system in the next fiscal year. Once the design is complete, the project should go out for bids for construction ASAP . PW is asking for funds for construction in this coming fiscal year. Construction may be able to begin as early as Spring of 2017. Ayers Engineering, Inc. submittted a Scope of services and a Fee proposal to develop new construction plans on 12/7/16. A meeting is schedlued on 1/6/17 to discusss the plans with the consultant. Safe Route to School Sidewalk $0 This project is to provide an 8' wide sidewalk along Sherry &Seminole from Ahern to 17th. This project is funded by FDOT. Design & survey underway. Town Hall meeting held May 7th. Workshop held June 27th. Bid documents being prepared. Construction scheduled for second half of 2017 . PW Dir to present additional info to Commission on July 11th and Town Hall Meeting on July 16th. Striping of the proposed path of the SRTS will be completed the week of July 25th. Additional Town Hall Meeting scheduled for August 27th. The route of the proposed path was painted the week of July 25th. A consensus of the City Commission was reached at the Town Hall Meeting of August 27th to move forward with the project along the east side of Seminole Road and Sherry Drive and to have the MOU signed with the JTA to commit to this project. The project was approved to move forward with the 30% plans completion. Element Engineering Inc. will be meeting with Public Works to develop a plan of action to continue to that point. We have received comments from two residents about possible changes to the path. These have been sent to Element for review and consideration . 30% plans were submitted to the city for review on 12/12/2016. PW !staff is currentlv reviewine the nlan<. Sidewalk Projects $100,000 This project is to provide or improve sidewalks. Areas are being considered for sidewalk installations or improvements. Emphasis is being placed on east-west connectivity. The selected streets are Cava II a Road , Triton Road and Sabala Drive. Paving Projects $400,000 This is the annual Road Resurfacing Program and specific areas of spot repairs. A preliminary list of roads to be resufaced or repaired has been developed. A consultant will evaluate this list and provide a recommended a course of action for each road. This is expected to be completed by the end of December, and the paving can be completed in early 2017. A review was completed and a proposal was submitted by a consultant on 12/26/16, and PW staff is reviewing this . Equipment Garage $75 ,000 This project is to install a partially enclosed storage facility for Public Works equipment. This project scope is being developed. Jasmine Pond $100,000 This project is restore the bank of Jasmine Pond This project will be designed by a consultant. The city has received a proposal for this project from its consultant. It has been reviewed and a meeting is set for 1/6/17 to discuss it with the consultant . West Plaza and Carnation Drainage Project $135,000 This project is to provides drainage improvement as specified in the Stormwater Master Plan This project will be designed by a consultant. AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Police Building $2,892 ,700 PD building upgrades and improvements. Police Department moved to Utilities building at 902 Assisi. Wall demolition and new slab construction underway. Retaining wall is complete . The slab will be poured and wall construction will begin within the next two weeks. 9/21/16: The slab is complete and exterior walls are almost complete. Many of the interior owner-selected items have been selected . Fire station doors will be removed for JFRD. A fire stop beam will be redesigned and installed between the fire station and PD building. 9/28/16: Walls are almost complete. Roof installation will be completed by the second week of November. Final selections of interior elements are being made. Door keying and low voltage scope are currently being addressed. Interior low voltage electrical work continues . The project is still on track to be completed by mid-April. AGENDA ITEM 4A JANUARY 23, 2017 n. .:. a ••, . ..~~· (ru:•rint Events"'-"' ._ ...,..,, 'U!:JIUIII:> ..~,.,._.,,.., ..... City Comrnic:r::inn Report No'v ... ,..,... ·2016 #of #of staff/ vol, registrations/ #of #of participants/ committee Events, Rentals, & Facilities applications occurrences attendees attended ~ , • • ··•· In Songwriters' Concert, Art Walk Reception D! 'ki~' "~' 'RWU -Ia C~· !Adele Grage 6 6 IAGCC Recurring Reritai s 12 33 I Baker Center 2 2 Jordan Center 2 2 AG Theater outside of ABET & First Act 2 2 ~·~~-)~-Weddings on beach or parks 5 5 Fire on Beach Permits 17 17 Pavilions & Parks 9 9 Camping Dutton 11 27 Beach handi cap chair 3 9 !Other ·Vet Park, 5k , Nature day , beach events,etc 4 4 l\oUY !Seniors @ the Baker Center 11 71 1 !Songwriters' Concert 1 68 0 IZumba @Jordan Park 4 36 1 I Other SjJu11~u•cd Paddle, Yoga, Wellbeing, etc. 5 18 45 0 I After School n U!)l dl Jordan Center 60 20 735 1 I After School n, U!)l dl Baker Center 35 20 368 1 Art Show/Reception 1 40 1 1~1-..J ABET ·c:••u• 1ances 3 228 0' nva•anuo AG Theater useage for ABET 27 First Act Theater useage 10 Upcom ing Event s & I Progr a ms in December Upcoming Events : I Artisans' Faire 12/01 Tree Lighting 12/02 Arnnctir Night w/ Food Truck 12/04 Suu5 , rit"''" Concert 12/18 @6 pm ArtWalkr 12/15@ 5 pm NOTE: Artisans' Faire Dec. 1 Kids Yoga Tv<>crl:.uc @ AGCC 5:30 & 6:30pm ...... Tree Lighting Dec. 3 IQigong Wednesdays@ AGCC 9:30am IAcoustic Night Dec. 4 Johansen Park Free Yoga Wednesdays@ AGCC 6 -7 pm Free Meditation Classes Wednesdays @ AGCC 7 :30 pm & Thursdays 9 :30 am Yoga Sundays @ AGCC 3 :30 pm * Please vi sit us online @ coab .us/recreation for calendar Iof events I**Sign up for notices on "Notify Me" for Iprograms & events AGENDA ITEM 4A JANUARY 23, 2017 #of registrations/ #of #of participants/ occurrences attendees #of staff/ vol, committee attended