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Item 4A- Monthly Reports--- Agenda Item 4A February 27, 2017 Building Department Monthly Activity Report Permits Issued FY2016 FY2017YTD Single Family/SF Attached 112 43 Duplex 1 0 Multi Family 1 0 Residential Addition 53 14 Commercial New 7 0 Commerical Addition 1 0 Other 2556 818 TOTAL 2731 875 - Permits Issued January 2017 Building No Issued Permit Fees Single Family/SF Attached 7 $9,236.07 Duplex/ Multi-Family 0 $0.00 Residential Addition 2 $609.42 Res. Alteration/ Other 18 $2,456.90 Commercial New 0 $0.00 Commercial Addition 0 $0.00 Comm. Alteration/ Other 4 $421.75 Demolition 1 $100.00 Swimming Pool 1 $205.00 Roof 23 $3,036.71 Driveway/ ROW 5 $35.00 Fence/ Wall/ Barrier 12 $420.00 Electrical 52 $5,057.20 Mechanical 51 $5,058.60 Plumbing 39 $4,152.00 Sign 0 $0.00 Res. Accessory Structure 2 $91.04 Fire 1 $35.00 Shed 0 $0.00 Other Misc. 12 $1,051.00 TOTAL 230 $31,965.69 January 2017 Building Permit Fees FY2016 FY2017YTD $130,109 .23 $47,169.33 $0.00 $0.00 $0.00 $0.00 $16,902.21 $2,453.68 $6,068.85 $0.00 $140.00 $0.00 $262,347.57 $84,237.59 $415,567.86 $133,860.60 cons truction Value $3,022,856.00 $0.00 $117,355.00 $346,566.50 $0.00 $0.00 $44,350.00 $3,500.00 $31,000.00 $447,872.40 $16,730.00 $34,949.00 $86,750.41 $227,578.84 $41,120.00 $0.00 $8,208.00 $90,000.00 $0.00 $100,127.65 $4,618,963.80 Construction Value Inspections FY2016 FY2017 YTD $38,690,936.00 $14,801,164.00 Building $0.00 $0.00 Plumbing $0.00 $0.00 Mechanical $4,130,721.00 $366,204.00 Electrical $2,354,105.00 $0.00 Roof $18,000.00 $0.00 Other $23,765,152.52 $6,399,122.99 TOTAL $68,958,914.52 $21,566,490.99 Fees Collected January 2017 Re-lnspection Fees $495.00 State Surcharges $1,163.36 10% City Retained Surcharge Fees $116.34 Inspections January 2017 Building 274 Plumbing 86 Mechanical 83 Electrical 90 Roof 96 Other 11 TOTAL 640 Residential Projects to Note: Commercial Projects to Note: FY2016 FY2017 YTD 3328 1103 919 307 817 290 1008 322 797 318 97 30 6966 2370 Agenda Item 4A February 27, 2017 Oty of Atlantic Beach Major Public Works Projects Fi scal Year 2016-2017 Status Report as of 2/8/2017 Project Name Budget Project De scription Notes UtilitieS PrOjects Effluent Outfall Replacement $532,764 This is replacement of the end of the beaches combined effluent pipeline and Bid opened on 3/2/16; low bid by J.D . Hinson Company exceeded budgeted amount. Jax Beach and Neptune Beach have Is cost shared by the 3 beach Citi es. app roved additional funding required . Once contract documents are ret urned, a pre-con.structi on meeti ng will be schedule d and a Not ice To Pro ceed will be issued. Consultant obtai ning costs for new line suspended from piling versus burled , Contractor just provided signed contract documents With bond . Pre-construction meet ing was held on 7/21/ 2016 . A Notice To Proceed was issued fo r the proj ect to begi n on August 15t h . The co ntractor has ordered supplies and components are bei ng manufactured off-site. All materia ls have arrived, and contractor began fusi ng pi pe secti ons on -site this week (week of 11/14). Pipe sections have been fused on-site. Weights have been added to the pipe begi nning 12/12/2016. Pipe is t o be placed in t he i ntercoastal beginni ng 12/15/16. Subaqueous portion of pi pe is l n place, i nstalli ng of upland porti on in progress . The new portion ofthe pi ping Is complete . Work has begun t o bury the upland end ofthe pipe . A meeting was held on 1/18/17 wit h the Navy to coordinate working on thei r property. The revised connection frttl ngs arrived on 1/24/17; they will be Installed on 1/25/17, and the con nection wi ll be comp leted. The demolition of the existing pipe will be performed t he week of 1/30/17. The fittings were installed , but there was a problem with getting the proper shoring for the excavation hol e. Thi s issue should be retlfied by 2/3/17, and the connection can be compl eted the following week. The connect1on is being made on 2/7/17, and demol ition of the old outfall is schedu led to begin on 2/13/17. Atlantic Blvd Waterline Upgrade $100,000 Design only. Waiting on water model review. Update Water System Model $30,000 Evaluating capital improvement requirements and impact ifWTP 4 is Model built and cal ibrated. Consu ltant preparing and runni ng and eva luati ng scena ri os. Draft Water Model received and under removed from service. revi ew. Meeting is bei ng scheduled with the consultant. Well l ogging-6 wells $130,000 This i s a down hol e check of the structural integrity of our drinking water Discussing scope with different consultant to eliminate or reduce subconsultant la yering. We may develop a new scope to put wells. this out for bid . The vendo r wi ll begi n l ogging well #2R . Replace Water Main on Sem inole Rd. From $700,000 Design revisions underway-part of Sem i nole Road Streetscape proj ect. Finalizing design revisions with stormwater and streetscape components of proj ect. Poroject pl ans were deliv ered on Atlantic Blvd. to S-Way 12/23/2016. Replace water services on Seas pray, $175,000 Thi s project is to replace up to 56 aging water servi ces on roads in the Specifications are being prepared for bidding. The Bid documents are being prepared. We antici pate advertising in early Nautica l and Cllppership Seaspray neighborhood. January. The number of water services has been reduced to 41 in an attempt to keep the project within the allocated budget. The bid documents wi ll be completed by 1/27/17. It has been decided to adjust the changeouts to the following stretts Vjl<JJlgs l-ane, Cruiser lane, and Belvidere street. The project i; currently beiog advertised with a bid openLr)g scheduled for 3/15/17. Phosphorus Treatment Improvements $125,000 This project is to construct a Phosphorus i nj ection int o our treated Pre liminary engineering Report completed. 60% engineering design completed. Permitti ng through FDEP and setting up WWTP wastewater effluent. temporary feed system. Project is out for bi ds. Bids will be opened on August 31st. Only one bi d was received Whi ch wa s al most twi ce the budget for this project. We will negotiate with the single bi dder to accomplish a modifi ed project scope. Funding may have to come from ot her proj ects for the proj ect cost whi ch may be $350,000 . We were able to reduce the cost down to $358,000, and the additional funding will come from the $27S,OOO all ocated for the Centrifuge Project. A staff report was approved at t he Nov 28 Commission meeti ng to hire the sole bidder. A Pre·Con meeting wa.s held on 12n/16 and a NTP date of 1/16/17 was issued . A purchase order has been issued to the contractor to perform the work . The building is bei ng fabricated offsite. The engineering submittal review has been completed, and the slab will be poured the week of 2/13/17. Repai r Gravity Outfall to ICW $30,000 Consultant prepari ng lV inspection review to prepare an assessment and We are e~pecting a review ofthe outfall from our consultant. mai nt enance plan. Sewer Line rehab for Sea Oats Subd ivision $207,000 Involves lining approximately 6,000 If of aging sewer infrastructure t o reduce Received scope for pi pe lining; coordinati ng manhole lining scope/cost Spect raShield . Contractor scheduled to clean 8. lV line water i nflow & Infi ltrati on (1&,1). after Thanksgiving and perfom CIPP lini ng in mi d-December. Work is underway. The lV'i ng of the line was completed . Uni ng in progress, wil l be completed by 1/13/17. The j ob fs complete, and we are processing the final invoice. Combi ned plant Replacements $157,000 Control Bubbler System WTP2 $15,000 T/l ls has been completed. New InfluentScreens $20,000 Screens were damaged Wa fting to be ins tolled. Replace EftPump lf2 $50,000 Pump has been delivered Ci ty of Atlantic Beach Major Public Works Projects Fiscal Year 2016 -2017 Status Re port as o f 2/ 8/2017 Project Name Budget Project Description Notes Replace RAS Pump sso.ooo One pump has been Installed Rep~celnjTuentPumo $22.000 Pumpte_quirements/specs may be updated. Coordinating with vendor to begin the work. Install automated Control Valve at WTP 3 $10,000 This is for the dispensing of Chlorine Working with vendor to begin the installation. Meter Project $160,000 This project is to install650 radio read meters along the commercial cooridor. This is being coordinated with the meter vendor. SJRWMD Grant contract requires CM signature. The project was approved on It is panly funded by a FDEP grant. the December Uth agenda. A meeting was held with the meter dealer on U/22/16to sign the grant contract. Kayle is worki ng with the Sensus rep on the project details. Replace control panel at Oceanwalk lift $20,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors. station Wetwell Top Replacement $24,000 This proJect is to replace four wetwell tops with open hatches. ReQ 1198379 in for two to be replaced Uft Station Suction lines $20000 This is to replace suction lines at Cam eli a and Selva Marina Uft Stations. Camelia has a PO waiting on contractors to install them Control Components Upgrade $100,000 This project is to replace t he control components for four master lift stations Obtaining quotes from vendors/contractors. Clarifier Drive Replacements $22S,OOO This project is to replace two cl arifier drives A scope is being prepared to put this proJect out to bi d. Centr1fuge $275.000 This is to upgrade t h e 2nd cent rifuge Funds for t his proJect will be reallocated to t h e phosphorus proJect. Water Meter Replacements $25,000 Th1s is to replace a bac klog of 300 to 500 aging or malfunctioning water Staff will be going out for bids to replace these meters. meters. Agenda Item 4A February 27, 2017 Agenda Item 4A February 27, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Ye a r 2016-2017 Status Report as of 2/8/2017 Project Name Budget Project Description Notes Parks Projects Russell Park Renovation ~ This project is to provide improvements to Russell Park induding sodding. Other improvements being planned. $50K grant to supplement funding was defivered by Michelle Waterman of Tal bot Island i rrigation, lighting. and cou" repairs. Park on August 22nd . Tennis Courts and Racquetball Courts rema in to be improved New Budget: $12S,OOO Tideviews Park Shade Structure Thi.s project is to provide a shade structure over a portion of the view ing area This project is scheduled to be completed in the second quarter of FY 16-17. Public Works will be Installing the poles to support of the Tideviews Park boardwalk. the screening by the end of the first week in February. After that, the contractor providing the screening for tbe Vet Park Shade structure will i nstall the shade scren here. The poles to suppo" t heshade screen are beg1nmg to be 1nstalled the V(_eek of 1/30/17. Twin Lake Parks Design $2S,OOO Re-evaluating task based on Commi ssion di rection and public input from Project revised; awaiting proposal for pond bank restoration. Application for FINO grant funding not submitted thi s year. community meeting. Consultant work proposal has been reviewed and a Ta sk Order has been Issued to the consultant to develop plans. Vet Park Playset Replacement $40,000 Working with Vendors to select playground set. Using COJ funding secured by Councilman Gulliford to supplem ent original budget for amphitheater screen covering. Final plans are to be submitted by July 8th. Quo tes are being received for the covering for the stage in the park. One more quote is pending. Playground sets are more tha n our budget. The installation of this equipment wi ll be postponed to the next fiscal year. Vet Park Stage Sun Screen $25,000 This project will provide a sun screen for the raised stage platform by the The City of Jacksonville's Parks & Recreation Department will provide all services (Including funding) to have this project American flag. completed, It is expected to be installed in January 2017. The contractor has submitted a permit to install the screen. Th e Installation expected to be performed by the end of January. Footers are to be installed once plans are approved -expected time is by 1/20/17. The poles have been set on 2/3(17. The screen wlll be placed approx•mately two weeks later. Vet Park Fence Screening so This project is to provide fence sceenlng along the Atlantic Blvd side of the The project is approximately 95% complete. Additional screening is to be placed in two areas of the fence where there is a gap. park. This should be complete within the next two weeks. This project was completed 12/9/2016. Jordan Park Bathroom Upgrade $10,000 This project is to repair damages to this bathroom and to upgra de it. The project scope is being developed to go out for bids. Jordan and Donner Park Playground $82,000 Funded by a CDBG, this project is to provide ADA compat ible playground The project scope is being developed to go out for bi ds. Improvements equipment. lifeguard Station Improvements $90,000 This project is to make safety and restoration improvements t o the Ufeguard A Scope of Services is being developed. A contractor Is developing a proposal for the construction. Stati on at the end of Atlantic Blvd,. Public Works Projects Seminole Road Improvements $250,000 Consultant revising design to redirect stormwater from Saltair area and Delivery of final Plans and Bi d Docs -12/'23/16 Howell Park. Permitting complete -1/6/17 Begin construction-2/27/17 Construction complete-7/28/17 PW Staff is currently reviewing the final plans . Seminole Road Drainage Improvements $6SO,OOO This project is to Install the drainage component of the Seminole Road See Above . Pro ·ect. Fran cis Avenue Drainage Improvements $650,000 100% CDBG funding. This project is to improve water and stormwater along Shop drawings reviewed and approved. Construction Is In progress. The waterline is almost complete. Drainage improvements Francis Avenue , The road will also be paved as part of the project. are being i nstalled . A conflict box was installed the week ofJu ly 25th for water and sewer, Work Is progressing slow ly on t he Construction i n progress ·waterline approximately 90% complete . rest of the project. The wate r ((lain installation is comp lete. The storm drains are comp lete, and the project is appro)(lmately 60% complete. The old water line has been removed. Curbing began the week of September 19th. Curbing is continuing the week of September 26t h an d li me rock is bei ng placed In the areas where the curbs have been installed. The road was paved the week of October 17th. Driveways and sidewalks are being Insta lled. Fina l sidewa lk instllations are waiting for PW to remo ve some trees and for a few utility pedesatls to be moved. If these can't be moved In the next t wo weeks, we'll ask the contractor to close out the project wit hout comp leting those outstandi ng sldewalk gaps. All utilities have been moved; co ncrete should be complete by 12/16/16. Final asphalt work was comp leted 12/13/16. The project was substantially complete on U/22/2016, and a Punch Ust was prepared for final repa1rs. Final repairs were completed by l/13/17. Agenda Item 4A February 27, 2017 City of Atl a ntic Bea ch Major Pu blic Works Projects Fiscal Year 2016-2017 St atus Report as of 2/8/2017 Project Na me Budget Project Descripti on Notes Beach Re nourishment $0 Beac h re nourishment 100% paid with Federa l and Cou nty funds. Scheduled for summer of 2016. Awaiting start up by COJ. The project is scheduled to begin Septe mber 6th at the southern end of the project area, Ja cksonville Beach. The project has begun and is prog ressing in Jax Beach. The project is being re-evalu~ted to determin e whether dune restoration from Hurricane Matthew can also be added. Contractor will get to 2nd Street befo re l eavi ng, and then they will return in April/May to complete t he beach renourishment and dune resto ration. Atlantic Blvd Bike Plaza $40,000 This is to create a pa rk type plaza over the retention area for the shopping Design not started. Negotiations have begu n wit h the plaza owne r. He has been given a proposed lease agreement to review plaza at 3rd Street and Atlantic Blvd. (adjacent to Poe's restaura nt) concerning the u.se and maintenance of the retention area. We are waiti ng for his response. He has asked us to design t he improvement for their review and approval . Hanson Engineen ng is prepari ng a proposal for the project. Stormwater Master Plan Review and $250,000 This proJect is to review the City's Stormwater Master Plan and to update t he Tills project has been advertised as an RFP. Proposa ls are due into Public Works on Dece mber 9, 2016 . An ammendment to Update drainage basi n Information and to propose projects with estimated costs to delay bid opening has been issued, and a second amendment to adjust the project scope will be issued by the end of this week. complete them. Proposals are due December 23rd. Four consu ltants submitted proposals which are under review by PW staff. A selected firm ls being proposed for City Comm ission approval at the 1/23/17 meeting. Publ ic Works met with the consultant on 2/2/17 to I,give t hem instruCtions to prepare t hei r proposed expenses tor this project. Aquatic Gardens Proj ect $250,000 Project is to review the City's Sto rmwat er Master Pl an as it pertains to this PW Is having crews clean t he conveyance systems in thi s area, and funds are bei ng requested in the next fi scal year budget for neighbo rhood and to design and construct improvements for more capacity t he stormwater review and project design. If possible, construction will also be scheduled dep end ing on t i ming and funds and stormwater throughput from tl1is area. availability. A desi gn scope has been provided to the City. PW is determining how t o pro cee d with constructio n. Gr uhn & May will be installing a box around the current pond outfall to the creek so a contro l gate can be installed. PW staff have submitted requisitions to pu rchase materials to e;oceed witll t he installation of bulkheads to facilitate this proJect work. The outfall structure shou ld be installed by 2/3/17 and materials are arriving for th e bu lkhead installations. Saltair Project $250,000 Project is to modify existi ng construction on Magnolia and Poinsettia and to Consv ltant is prepa ri ng proposal and cost estimate for construction. Nei ghborhood meeting is .schedu led for August 12th. Tile construct improvements on Sylvan and Pine Streets neig hborhood meeting was he ld and the consensus of the participants (residents and City Officials as well) was to proceed with the design of a l ess obtrusive drainage system In the next fiscal year. Once the design Is complete, the project should go out for bids for construction ASAP. PW is asking for funds tor constr uction in this coming fisca l yea r. Constructi on may be abl e to begin as early as Spring of 2017. Ayers Engineering, Inc. submittted a Scope of services and a Fee proposal to develop new construction plans on 12/7/16. A meeti ng Is schedl ued on l/6/17 to discusss the plans with the consulta nt. The consu ltant's scope of work and fee were presented and approved. Saf e Routes to Sch ool Sidewalk $0 This project is to provide an 8' wide sidewa lk alo ng She rry & Sem inole from Design & survey underway. Town Hall meeting he ld May 7t h. Workshop he ld June 27th . Bid documents being prepared , Ahem to 17th. Tllis project is fu nded by FOOT. Construction sched uled f or seco nd half of 2017. PW Dir to prese nt add itional info to Commissio n on July 11th and Town Hall Meeting on July 16th. Striping of the proposed path of the SRTS will be comp leted the week of July 25t h. Add itional Town Hall Meet ing sched uled for August 27th. The route oftlle proposed path was paint ed the week of July 25th. A consensus ofthe City Commission was reached at the Town Hall Meeting of August 27th to move forwa rd with the project along t he east side of Seminole Road and Sherry Drive and to have the MOU signed with the JTA t o commit to t his project. The project was approved to move forward with t he 30% plans completion. Element Enginee ring Inc. will be meeting with Publ ic Works to deve lop a plan of action to conti nue to that point. We have received comments from two res idents about possible changes to the path . Th es e have bee n sent to Element for review and consideration. 30% pla ns were submitted to the cit)' fos review on 12/12/2016. PW Sta ff has reviewed the plans. and wtll be..discussing our comments with them the week of 2/6/17. Sidewalk Proj ects $100,000 This proj ect is to provide or imp rove sidewalks. Areas are being considered for sidewalk i nsta ll ations or improvements. Emphasis is being placed on east-west connectivity. The selected streets are Cavalla Road , Triton Road and Sa balo Drive . Cutlass Drive is also being considered. A survey is being ordered for these roa ds PW staff is mee ting with a resident of Royal Palms, Comm issioners, and i nterested members of the public on 2/9/17 to discuss t he fi nal selection of t he streets-to install sidewalks this year. Paving Projects $400,000 Thts ts the annua l Road Resurfacing Program and specific areas of spot A preliminary list of roads to be resuf aced or repatred has been developed. A consultant will evaluate this list and provide a repai rs. recom mended a course of action for each road. This is expected to be completed by the end of December, and the paving can be completed in earJv 2017 . A revi ew was completed and a proposal was sv bmitted by a consu ltant on 12/26/161 and PW staff is reviewing this. Contract specificatfons are being develope<j. Equipment Garage $75,000 This project is to install a partially enclosed storage facility for Public Works This project sco pe is bei ng developed. equipment. City of Atlantic Beach Major Public Works Projects Fi sca l Year 2016 -2017 Statu s Report as of 2/8/2017 Project Name Budget Proj ect Description Notes Jasm ine Pond $100,000 This project is restore t he bank of Jasmine Pond This project will b e designed by a consultant. The city has received a proposal for this project from its consultant. It has been reviewed and a meeting is set for 1/6/17 to discuss it with the consu ltant. The consu ltant's scope of work and f ee were presented and approved. West Plaza and Carnation Drainage Project $135,000 Th is project is to provi des drainage improvement as speci fied in the A consultant (Edwards Engineering) is prepari ng a proposal for this project. Stormwat er Master Plan Police Building $2,892,700 PO building upgrades and improvements. Po lice Department moved to Utilities building at 902 Assisi. Wall demolition and new slab construction underway. Retaining wallis complete. The slab will be poured and wall construction wi ll begin withi n the next two weeks. 9/21/16: The slab is complete and exterior walls are almost complete. Man y ofthe interior owner-selected items have been selected. Fire station doors will be removed for JFRO. A fire stop beam will be redesigned and installed between t h e fire station and PO building. 9/28/16: Walls are almost complete. Roof installation will be completed by th e second week of November. Final se lections of int erior elements are being made. Door keying and lowvoltage scope are currently being addressed. Interior low voltage electrical work continues. The project is still on track to be completed by mi d-Apri l. Work is being performed on the shingle installatiO'iiaiid sidewalk construction will begin the week of 2/6/17. Hurricane Matthew Projects Debris Remova l Remove the hurrican e debris from thorough out t he City. The City contracted with t hree firms to remove the debris from the City. One firm, Ceres, was under contract with the City for debris removal hauling. They hauled debris to the Tem porary Debris Site (TDS). Another firm, OebrisTech, monitored the debris hauling to insure accurate records were kept. We piggybacked a contract from the City ofJacksonville Beach for their services. The t hird firm, J.B. Coxwell, managed the reduction of the debris. They were under co ntract by the City ofJacksonville. We piggybacked off their contract for Coxwell's services. All t he debris removal i ncluding the hauling of the reduced debris pile from the TDS to the final site of disposition was co mpleted by 1/13/17. We hauled more than 22,000 cubic yards of debris from t he City. Dune Cros sover Repairs Repa ir the dune crossovers t h at were damaged. Sixteen dune crossovers have been repaired or cleared of debris and sand . They are open for beach goers to use. We have three additional crossovers that will be repaired by staff in conjunction w ith contractors. Two of the last three crossovers, 6th and 11th Streets, should be completed by 2/10/17, and the last crossover is being discussed with the publ ic who live near 1t concern~ng their fears that an elevated structure will cause more dune destruction and encourage drug dealing under it. Agenda Item 4A February 27, 2017