Item 5A- BNRPAC Committee ReportAGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
SUBMITIED BY:
Beautification and Natural Resource Preservation Advisory Committee report
Kevin Hogencamp, Interim City Manager /VJA
DATE: March 15, 2017
BACKGROUND:
It was requested at the City Commission's March 13 meeting that the BNRP Advisory Committee provide
a status report of its progress at the City Commission's March 27 meeting. As such, Co-Chair Judith
Leroux will be on hand to present the report. Meanwhile, the Advisory Committee is scheduled to meet
on Thursday, March 16; the agenda and other relevant information is attached.
BUDGET: There is no apparent 2016-17 budgetary impact pertaining to the Advisory Committee.
However, it is conceivable that the yet-to-be-established Standing Committee may
require funding.
RECOMMENDATION: To accept the BNRP Advisory Committee report
ATIACHED: March 16, 2017 BNRP Advisory Committee agenda
Review of BNRP Advisory Committee actions/recommendations to date
Nov. 8, 2016 BNRP Advisory Committee staff report prepared by Commissioner John
Stinson (minus the original attachments)
Agenda Item 5A
March 27, 2017
Beautification and Natural Resource Preservation Advisory Committee
6:30 p.m. March 16, 2017
Agenda
1. Discussion regarding Dec. 19, 2016 minutes (J. Leroux)
2. Approval of Jan. 30, 2017 minutes
3. Review of BNRPAC actions/recommendations to date (J. Leroux)
4. March 27 report to City Commission (J. Leroux)
5. The Exercise: Priority Setting-Group Session (L. Lanier)
6. Establish upcoming meeting dates (proposed times/dates: 6:30p.m. Thursday,
March 30; 6:30p.m. Thursday, April13; 6:30p.m. Thursday, April 27)
7. Adjournment
Agenda Item 5A
March 27, 2017
Beautification and Natural Resource Preservation Advisory Committee
Review of Committee Actions/Recommendations To Date
Dec. 19, 2016 meeting
The Advisory Committee:
1. recommends that the City Commission authorize clerical support staff to take
minutes at all Standing Committee meetings.
2. recommends that the Standing Committee meet monthly in the City
Commission chamber.
3. recommends that the Advisory Committee consist of seven to 11 members
and that a simple majority is needed for a quorum.
Jan. 30, 2016 meeting
The Advisory Committee:
1. requests that Kevin Hogencamp or his designee take the Advisory
Committee's minutes, effective immediately.
2. agreed to provide its recommendations to the City Commission no later than
six months from Dec. 19, which is June 19, 2017.
3. recommends that the Standing Committee will elect a chair and vice chair
from among the committee membership.
4. recommends that that the city manager or a designee serve as the Standing
Committee's liaison.
5. agreed by consensus that the goals and focus of the Standing Committee
should be determined before committee membership qualifications are
established.
6. agreed that L. Lanier, using her experience leading group discussions and
forums, facilitate an advanced priority-setting exercise at the Advisory
Committee's next meeting.
Agenda Item 5A
March 27, 2017
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CHARGE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Beautification and Natural Resource Preservation Advisory
Committee
John M. Stinson, Commissioner, Seat No.2
8th of November 2016
On the zznct of August 2016, the City of Atlantic Beach, City
Commission entertained a discussion regarding the formation
of a "tree board" as the committee was described anecdotally.
The Commission held discussions regarding the formation of
the proposed committee on the 1st of September 2016 and
again on the 12th of September 2016, at which time consensus
was achieved by the Commission to move the item forward for
action. Each Commission member was requested to nominate
two candidates, in addition to John November, to serve on the
advisory committee that would be charged with defining roles
and responsibilities of the standing committee.
After each Commission member identified their respective
nominees, during the City of Atlantic Beach, City Commission
meeting of the 10th of October 2016, nominated members were
approved by a vote of the City Commission meeting.
On the 15th of October 2016, a regularly scheduled Town Hall
meeting was held with the newly appointed and other
interested parties to discuss the charge of the advisory group.
The Beautification and Natural Resource Preservation
Advisory Committee is tasked with performing a
comprehensive needs analysis to address beautification and
natural resource preservation within the City, and other
influencing factors that may contribute to the improvement or
detriment of the beautification and preservation of natural
resources that define the quality of life for Atlantic Beach
residents.
While the scope of the advisory committee is left to be broad,
relying on resources from City staff and City assets, and the
significant talent, education, knowledge and experience of the
appointed members, the advisory committee should:
Agenda Item 5A
March 27, 2017
1. Every member should complete a review of documents
provided by the City Clerk from the City Charter and Code
of Ordinances applicable to the formation of the standing
committee;
2. Define the initial timeline for the advisory committee to
make a recommendation to the City Commission for
adoption of and creation of the actual standing committee
within one month of the first meeting of the advisory
committee and seek prompt approval of such timeline by
the City Commission as soon as practical;
3. Determine the governing structure of the standing
committee, i.e. a single chairperson, co-chairs, the staff
liaison most likely to provide adequate and proper support
to the standing committee, etc.;
4. Provide a schedule to the City Commission and City staff as
to the number and frequency of meetings planned for the
standing committee, the assets and resources needed from
the City to facilitate such meetings and confirm the
proposed meeting venue availability with Parks and
Recreation schedulers;
5. Determine and recommend the number of members the
standing committee will require to accomplish the over-
arching goals of the committee;
6. Define the qualifications of members, the length of term for
each member, including expiration timing, re-appointment
opportunities, term overlap, term limits and governing
requirements for such membership;
7. These qualifications and defining guidelines will assist that
Board Member Review Committee in its selection of
members to serve on the standing committee and for
approval by the City Commission. Those persons
interested in serving on the standing committee will be
required to submit application to the City Clerk following
current, standard procedures used to select, nominate and
appoint residents;
8. Detail budgetary requirements, if any, prior to the
presentation of 2017 I 2018 budget workshops;
9. And, using a methodology of compliance with the
overarching goal of Beautification and Natural Resource
Preservation, identify the initial goals and primary focus of
the standing committee. A sampling of ideas, in no
particular order, taken from the Town Hall meeting of the
15th of October 2016 include:
a. An education program for residents, potential
residents and contractors;
b. How the CoAB Parks system will benefit from the
work of the standing committee;
c. Interaction with the Beaches Town Center agency,
merchants and overlay district;
Agenda Item 5A
March 27, 2017
BUDGET:
RECOMMENDATION:
ATTACHMENTS:
d. A review of the current tree ordinance;
e. Mitigation plan improvements;
f. An annual report to all residents, businesses owners
and stakeholders;
g. Consideration of a replanting program to
accommodate an aging tree canopy;
h. The need for a possible parks subcommittee;
i. And, if advisory committee recommends that
creation of a standing committee is not necessary or
prudent at this time, a recommendation to
discontinue the formation may be presented to the
City Commission.
10. The Sunset Date for the work of the advisory committee
should be expected to be six months from the date of the
advisory committee first meeting. One additional six-month
extension to the Sunset Date may be approved by the City
Commission at a minimum of thirty days prior to the end of
the initial Sunset Date.
No budgetary considerations are anticipated at this time, with
a minimum of involvement of City staff and time, with the
exception being posting meeting dates and times, some
printing and copying expenses and access to City facilities for
meetings.
For the City Commission to adopt the formation and utilization
of the Beautification and Natural Resource Preservation
Advisory Committee as appointed prior and described in this
Commission report, to study and make recommendations to
the City Commission for the formation of a permanent
committee, purposed with the responsibility for overseeing
any recommendations adopted by the City Commission.
1. Minutes of Agenda Item # S.C. from the City Commission
meeting of the zznct of August 2016:
2. Minutes of Agenda Item# 3.C. from the City Commission
meeting of the 12th of September 2016:
3. Minutes of Agenda Item #3.A. from the City Commission
meeting of the 10th of October 2016:
4. Minutes ofthe Town Hall meeting ofthe 15th of October
2016 as highlighted for reference;
5. Pertinent sections of the Charter of the City of Atlantic
Beach and the Code of Ordinances that are specific to the
authority of the City Commission to consider, create,
administer, utilize or dismantle and disband citizen
committees to engage and accomplish the desired work of
the residents.
6. List of Administrative Tasks
7. List of Appointed Members
Agenda Item 5A
March 27, 2017