Item 3A- Deputy City ManagerAgenda Item 3A
April 24, 2017
AGENDA ITEM:
SUBMITIED BY:
DATE:
STRATEGIC PLAN:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Deputy City Manager
Catherine Berry, J.D., Director of Human Resources
April13, 2017
None
BACKGROUND: Section 11 of the City Charter provides for the appointment of a deputy city
manager to be hired as approved by the City Commission and who shall be compensated at a
rate set by the City Commission. Attached is a job description for the Deputy City Manager
position, along with a copy of the City's pay scale.
The position description allows for fluidity between the duties of the City Manager and Deputy
City Manager and enables the City Manager to have the flexibility to assign responsibilities as
appropriate for the City.
Most department heads that are hired by the City are hired at or near midpoint of the pay
range. The annual salary pay range for this position is $80,103 to $125,186, with $102,645 as
the midpoint. Staff who act as interim department heads receive 12% added duty pay during
the time they are acting in that capacity.
RECOMMENDATION: Appoint Kevin Hogencamp as Deputy City Manager, effective
immediately, at a salary of $96,000 annually. Additionally, approve Mr. Hogencamp continuing
to serve as Interim City Manager, with 12-percent added duty pay, until a new City Manager is
hired.
ATIACHMENTS: Section 11 of the City Charter
Deputy City Manager position description
City of Atlantic Beach pay scale
BUDGET IMPACT: ,
REVIEWED BY INTERIM CITY MANAGER: --,,'-(_.,.~A,"""~~....;;;~..:::1""'~--"~(_?,-+f""'"(J_,J_/.,...,;, '""k-t-"""2)+/~""'/:7""'"',_/ __
Agenda Item 3A
April 24, 2017
• Sec. 11.-Appointment of deputy city manager or deputy city clerk.
The city manager and city clerk may request, if they deem it necessary, a deputy city
manager and deputy city clerk, respectively, to be hired as approved by the city commission
and who shall be compensated at a rate set by the city commission.
Agenda Item 3A
April 24, 2017
City of Atlantic Beach Job Description
_{Coll!pleted by HR)
Job Title: Deputy City Manager New: 0 Reef: D
Reports to (Title): City Manager Job Code:
Department/Division: City Manager Grade: 26
FLSA: Exempt
GENERAL SUMMARY:
Performs complex professional and administrative work assisting the City Manager in a variety of assignments
relating to the planning, direction, control and evaluation of the operations and programs of the city government and
relations with the City Commission, and performs related work as required. Work is performed under the general
supervision of the City Manager.
DUTIES AND RESPONSIBILITIES:
• Is acting City Manager in his absence;
• Assists the City Manager with the direction, control and evaluation of City operations;
• Researches grant opportunities and ensures that appropriate grants are submitted;
• Prepares correspondence, news releases and speaks to civic and community groups to represent the City and
promote and explain City policies and programs;
• Receives, processes and resolves citizen complaints and service requests;
• Responds to inquiries from the City Commission and the public;
• Assists the City Manager in preparing material for City Commission agendas, attends Commission meetings,
provides information or technical assistance, prepares research reports and follow-up as required;
• Participates in budget preparation and administration; helps develop and control the operating budgets and
directs the expenditure of funds for major programs and justify departmental needs.
• Monitors the selection, training, promotion, and disciplinary practices to ensure compliance with applicable
contracts and laws; evaluate subordinates' performance and productivity through review of reports, observations,
and results obtained; authorizes major personnel actions and organizational changes; administers disciplinary
actions in accordance with union contracts and personnel policies and procedures;
• Establishes goals and objectives, formulates comprehensive plans, provides guidance and direction, and monitors
operation to ensure proper development and successful implementation of services and related programs;
• Guides and assists other departmental directors and coordinates, troubleshoots and oversees specialized projects
and programs;
• Serves as liaison between City Manager and operating department heads and various boards, committees and
agencies, as directed by the City Manager;
• Performs liaison activities to local and governmental agencies and organizations;
• Directs planning and research activities and establishes policies, procedures, and new/revised programs;
conducts evaluation of existing systems and programs and develops proposals for improvements;
• Attends various business, civic, and social events to represent the City. Makes presentations as needed to
promote public awareness of City programs;
• Performs related work as needed to ensure the accomplishment of City goals and objectives.
Education and Experience:
Bachelor's Degree in public administration, business administration or a related field and at least six (6) years of
managerial experience; or an equivalent combination of education, training and experience. Masters Degree and
governmental experience preferred.
Licenses and/or Certificates:
Valid Driver's License and a satisfactory Motor Vehicle Record (MVR).
Knowledge, Skills, and Abilities:
Thorough knowledge of modern business management, leadership, and the principles and practices of public
administration. Thorough knowledge of sources of information related to problems of local government. Thorough
knowledge of customers, their needs and level of services. Thorough knowledge of financial planning, City programs,
policies and departments.
1
Agenda Item 3A
April 24, 2017
City of Atlantic Beach Job Description
Ability to plan, coordinate, and direct multiple projects and programs and to evaluate work accomplishments. Ability
to analyze, prepare, and present needs and control budgets. Ability to analyze and interpret statistics, studies, and
analyses relate the results to solution of problems. Ability to establish and maintain effective working relationships
with department officials, other City employees, citizen and professional groups, and the general public. Ability to
effectively communicate verbally and in writing, both directly and through social media. Ability to effectively manage
employees and programs.
WORKING CONDITIONS:
The physical conditions that apply to the Worker in this job are described as follows:
w
D
D
D
D
D
D
D
D
D
D
None: The worker is not substantially exposed to adverse environment conditions: job likely consists
of typical office work or administrative work.
The worker is subject to inside environmental conditions: protection from weather conditions but
not necessarily from temperamental changes (i.e. warehouses, covered loading docks, garages,
etc).
The worker is subject to outside environmental conditions: no effective protection from the
weather.
The worker is subject to extreme cold: temperatures below 32 degrees for periods of more than
one hour.
The worker is subject to extreme heat: temperatures above 100 degrees for periods of more than
one hour.
The worker is subject to noise: there is sufficient noise to cause the workers to shout in order to be
heard above the surrounding noise level.
The worker is subject to vibration: exposure to oscillating movements of the extremities or whole
body.
The worker is subject to hazards: includes a variety of physical conditions, such as proximity to
moving mechanical parts, electrical current, working on scaffolding and high places or exposure to
chemicals.
The worker is subject to atmospheric conditions: one or more of the following conditions that
affect the respiratory system or the skin: fumes, odors, dust, mists, gases or poor ventilation.
The worker is subject to oils: there is air and/or skin exposure to oils and other cutting fluids.
The worker is required to wear a respirator.
2
Agenda Item 3A
April 24, 2017
City of Atlantic Beach Job Description
PHYSICAL ACTIVIITES:
Essential physical activities:
D Climbing 0 Balancing
0 Reaching 0 Standing
[8] Fingering [8] Grasping
D Repetitive Motion
D Other (list):
MATERIALS AND EQUIPMENT:
0 Stooping
0 Walking
D Feeling
D Kneeling
D Pushing
[8] Talking
0 Crouching
D Pulling
0 Hearing
Machines, tools, equipment, electronic devices, software, etc. used by position:
[X] Camera/photographic equipment
D Cleaning supplies (for firearms)
D Commercial vehicle
[X] Data processing equipment
D Handcart
D Hand tools
D Headset
0 Office equipment (desk, chair, phone, etc.)
[X] Office machines (copier, facsimile, calculator, cash register, etc.)
[X] Office supplies (pens, staplers, pencils, etc.)
D Packaging materials (boxes, shrink wrap, etc.)
0 PC equipment (monitor, keyboard, printer, etc.)
[X] PC software
D Public safety equipment (firearms, radar, radio, mobile video systems, etc.)
D Other (list):
[KJ Crawling
D Lifting
[8] Driving
DISCLAIMER: The above information on this description has been designed to indicate the general nature and
level of work performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties and qualifications required of employees assigned to this job.
For Office Use Only
Revision Date: Updated and title changed to Deputy City Manager, to comply with Charter. 4/2017
Previous Revision Date:
Previous Title: New Position -10/01/08
3
Agenda Item 3A
April 24, 2017
CITY OF ATLANTIC BEACH PAY SCALE (4/05/2017)
1 ::>a1ary
Grade Minimum Midpoint Maximum Minimum Midpoint Maximum
life Guard 13 $10.99 $13.83 $16.67 $22,856 $28,760 $34,663
School Guard 13 $10.99 $13.83 $16.67 $22,856 $28 760 $34,663
Clerical Assistant -PT 14 $12.00 $15,07 $18.15 $24,957 $31344 $37,752
life Guard lieutenant 14 $12.00 $15.07 $18.15 $24,957 $31,344 $37,752
Police Records Clerk 14 $12.00 $15.07 $18.15 $24,957 $31,344 $37,752
Dispatcher I Public Works L14 $12.00 $15.07 $18.15 $24,957 $31,344 $37,752
Gardener {Landsci!Jle and Park Maintenance) L14 $12.00 $15.07 $18.15 $24,957 $31,344 $37,752
General Maintenance Worker L14 $12.00 $15.07 $18.15 $24,957 $31,344 $37,752
Meter Reader L14 $12.00 $15.07 $18.15 $24,957 $31,344 $37,752
Accounts Payable Clerk 15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
Animal Control Officer 15 $13.07 $16.42 $19.78 $27,184 $34,158 $41,133
Administrative Clerk (PW) 15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
Customer Service Representative 15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
life Guard Captain 15 $13.07 $16.42 $19.78 $27,184 $34,158 $41,133
Police Records SJlecialist 15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
Property I Evidence Records Clerk 15 $13.07 $16.42 $19.78 $27,184 $34,158 $41,133
Recreation Coordinator 15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
Park Ranger I L15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
Sign I Building Maintenance L15 $13.07 $16.42 $19.78 $27,184 $34,158 $41,133
Utility Collection/Distribution Operator Trainee L15 $13.07 $16.42 $19.78 $27,184 $34158 $41,133
Administrative Assistant-Recreation 16 $14.22 $17.87 $21.56 $29,579 $37 227 $44,852
Building Permit Tech (Rece~tionist/Building Permit Clerk) 16 $14.22 $17.87 $21.56 $29,579 $37 227 $44,852
Emergency Communications Operator 16 $14.22 $17.87 $21.56 $29,579 $37 227 $44,852
Building Maintenance Tech L16 $14.22 $17.87 $21.56 $29,579 $37,227 $44,852
Heall}' Equipment Operator L16 $14.22 $17.87 $21.56 $29,579 ~7,227 $44,852
Painter II L16 $14.22 $17.87 $21.56 $29,579 $37 227 $44,852
Park Ranger II L16 $14.22 $17.87 $21.56 $29,579 $37,227 $44,852
Utili!'{ Collection I Distribution Operator L17 $15.50 $19.49 $23.48 $32,247 $40 545 $48,843
Administrative Assistant-Building_ & Zoning 17 $15.50 $19.49 $23.48 $32,247 $40545 $48,843
Administrative Assistant -City Clerk 17 $15.50 $19.49 $23.48 $32,247 $40 545 $48,843
Administrative Assistant-Police 17 $15.50 $19.49 $23.48 $32,247 $40 545 $48,843
Administrative Assistant-Public Works 17 $15.50 $19.49 $23.48 $32,247 $40 545 $48,843
Records Management Clerk 17 $15.50 $19.49 $23.48 $32,247 $40 545 $48,843
lift Station Technician L17 $15.50 $19.49 $23.48 $32,247 $40,545 $48,843
Utility Billing Specialist 17 $15.50 $19.49 $23.48 $32,247 $40 545 $48,843
Executive Assistant-CM {was Admin Assistant\ 18 $16.91 $21.26 $25.62 $35,167 $44 222 $53,298
Human Resources Assistant 18 $16.91 $21.26 $25.62 $35,167 $44 222 $53,298
Purchasing Agent 18 $16.91 $21.26 $25.62 $35,167 $44 222 $53,298
Utility Billing Supervisor 18 $16.91 $21.26 $25.62 $35,167 $44 222 $53,298
Code Enforcement Coordinator 19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Contracts & Permit Coordinator 19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Emergency Communications Supervisor 19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Parks Maintenance & Beautification Supervisor 19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
PC/Server Technician 19 $18.43 $23.19 $27.94 $38,340 $48,235 $57,108
Streets/Stormwater Supervisor 19 $18.43 $23.19 $27.94 $38,340 $48,235 $57,108
GIS Technician I Cross Connection Admin L19 $18.43 $23.19 $27.94 $38,340 $48,235 $57,108
Pollee Detective 40 hour workweek P19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Pollee Officer 40 hour workweek P19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Pollee Officer 42 hour workweek P19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Pollee Officer First Class 42 hour workweek P19A $18.43 $23.19 $28.78 $38,340 $48 235 $58,821
Senior Pollee Officer 42 hour workweek P19B $18.43 $23.19 $29.64 $38,340 $48 235 $60,585
Wastewater I Water Operator 1/11 L19 $18.43 $23.19 $27.94 $38,340 $48 235 $57,108
Accountant 20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Building Inspector 20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Customer Service Supervisor 20 $19.37 -$25.96 $32.56 $40,293 $53 991 $67,730
Planner 20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Public Works Inspector 20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Public Works Maintenance Director and Permits 20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Support Services Manager 20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Wastewater I Water Operator III/IV L20 $19.37 $25.96 $32.56 $40,293 $53 991 $67,730
Deputy Public Works Director-PW 22 $23.62 $31.70 $39.78 $49,137 $65 944 $82,749
Director Recreation Programs & Special Events 22 $23.62 $31.70 $39.78 $49,137 $65944 $82,749
Waste Water Plants S~erintendant 22 $23.62 $31.70 $39.78 $49,137 $65 944 $82,749
Water Plant Superintendant 22 $23.62 $31.70 $39.78 $49,137 $65 944 $82,749
Pollee Sergeant 40 hour workweek P22 $23.62 $31.70 $39.78 $49,137 $65 944 $82,749
Pollee Sergeant 42 hour workweek P22 $23.62 $31.70 $39.78 $49,137 $65,944 $82,749
Building Official Director 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Deputy Public Works Director-Utilities 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Deputy Finance Director 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Conv~yance Division Director 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Director Information Technology (IT) 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Police lieutenant 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Director of Planning & Community Development 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Utility Plant Division Director 23 $26.47 $35.51 $44.56 $55,062 $73 864 $92,688
Director of Human Resources 24 $29.64 $39.77 $49.89 $61,658 $82 729 $103,779
Police Commander 24 $29.64 $39.77 $49.89 $61,658 $82 729 $103,779
Director of Finance 25 $33.78 $45.33 $56.88 $70,272 $94 283 $118,317
Director of Public Works 25 $33.78 $45.33 $56.88 $70,272 $94 283 $118,317
Chief of Police 26 $38.51 $49.35 $60.19 $80,103 $102 645 $125,186
Deputy City Manager 26 $38.51 $49.35 $60.19 $80,103 $102 645 $125,186