Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
12-19-17 Minutes for BNRPACs
Beautification and Natural Resource Preservation Advisory Committee Meeting of Thursday, Dec. 19, 2016 Minutes Members Present: Mike Borno, Co-Chair Bruce Andrews Sarah Andrews Dark Chip Drysdale Judith Leroux John November Members Absent: Co-Chair Suzanne Shaughnessy Linda Lanier Tim Anderson Don Ford Dawn Scott PLEASE NOTE: Due to extraordinary circumstances, these minutes are severely condensed. 1. Call to order. M. Borno called the meeting to order at 6:50 p.m. 2. Action. The committee by majority consent to recommend: a. That the City Commission authorize clerical support staff to take minutes at all Standing Committee meetings. b. That the Standing Committee meet monthly in the City Commission chamber. c. That the Standing Committee consist of seven to 11 member and that a simple majority is needed for a quorum. 3. Adjournment. M. Borno adjourned the meeting at 8:40 p.m. Minutes submitted by Kevin Hogencamp/transmitted to committee members on May 17, 2017. ith Leroux, Chair Attest + a CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Beautification and Natural Resource Preservation Advisory Committee SUBMITTED BY: John M. Stinson,Commissioner,Seat No. 2 DATE: 8th of November 2016 BACKGROUND: On the 22nd of August 2016, the City of Atlantic Beach, City Commission entertained a discussion regarding the formation of a treeo b and as the committee was described anecdotally. The Commission held discussions regarding the formation of the proposed committee on the 1st of September 2016 and again on the 12th of September 2016, at which time consensus was achieved by the Commission to move the item forward for action , .Ssi~o: w s e ested norninatv Mtw ca •, a rtes, in addition to John..November, to serve on theme ammittee that would be charged with defining roles an e p "'�bii'ities of the standing co.znmittee. After each Commission member identified, their respective nominees, during the City of Atlantic Beach, City Commission meeting of the 10th of October 2016,nominated members were approved by a vote of the City Commission meeting. On the 15th of October 2016, a regularly scheduled Town Hall meeting was held with the newly appointed and other interested parties to discuss the charge of the advisory group. CHARGE: The Beautification and Natural Resource Preservation Advisory Committee is tasked with-performing a comprehensive needs analysis to address beautification and natural resource preservation within the City, and other influencing factors that may contribute to the improvement or detriment of the beautification and preservation of natural resources that define the quality of life for Atlantic Beach residents. While the scope of the advisory committee is left to be broad, relying on resources from City staff and City assets, and the • significant talent, education, knowledge and experience of the appointed members,the advisory committee should: 1. Every member should complete a review of documents provided by the City Clerk from the City Charter and Code of Ordinances applicable to the formation of the standing committee; 2. Define the initial timeline for the advisory committee to make a recommendation to the City Commission for adoption of and creation of the actual standing committee within one month of the first meeting of the advisory committee and seek prompt approval of such timeline by the City Commission as soon as practical; 3. Determine the governing structure of the standin � committee, i.e. a single chairperson, co-ch ' s the_staff .. l`J liaison most likely to provide adequate and proper`s _ �� ohe standing co �ii t�.�,:.etc;. 4. Provide a schedule to the City Commission and City staff as to the number and frequency of meetings planned for the standing committee, the assets and resources needed from the City to facilitate such meetings and confirm the proposed meeting venue availability with Parks and Recreation schedulers; 5. Determine and recommend the number of members the standing co+n ttee v '11 require to accomplish the over- arching goals of the committee; 6. Define the qualifications of members, the length of term for each member, including expiration timing, re-appointment opportunities, term overlap,term limits and governingG°°"�' requirements for such membership; 148°" 411. 7. These qualifications and defining guidelines will assist that Board Member Review Committee in its selection of members to serve on the standing committee and for approval by the City Commission. Those persons interested in serving on the standing committee will be required to submit application to the City Clerk following current, standard procedures used to select, nominate and appoint esidents; © 8. Detai •udgetary requirements, if any, prior to the presentation of 2017 /2018 budget workshops; • And, ;using a methodology of compliance with the +verarching goal of Beautification and Natural Resource 1- "reservation, identify the initial goals and primary focus of 0' e standing committee.A sampling of ideas,in no particular order, taken from the Town Hall meeting of the 15th of October 2016 include: a. An education program for residents, potential residents and contractors; b. How the CoAB Parks system will benefit from the work of the standing committee; n n c. Interaction with the Beaches Town Center agency, t/ merchants and overlay district; d. A review of the current tree ordinance; e. Mitigation plan improvements; f. An annual report to all residents, businesses owners and stakeholders; g. Consideration of a replanting program to accommodate an aging tree canopy; • The need for a possible parks subcommittee; i. And, if advisory committee recommends that) creation of a standing committee is not necessary o prudent at this time, a recommendation to , discontinue the formation may be presented to the4 City Commission. 10.' he,ESu:nset;Date-for- the work of the advisory committee • should be expected to be six months from the date of the advisory committee first meeting. One additional six-month extension to the Sunset Date may be approved by the City Commission at a minimum of thirty days prior to the end of the initial Sunset Date. 11.They can recommend any other issues that they deem appropriate to the City Commission. BUDGET: No budgetary considerations are anticipated at this time,with a minimum of involvement of City staff and time,with the exception being posting meeting dates and times,some printing and copying expenses and access to City facilities for • 1(tl meetings. • • RECOMMENDATIO : For the City Commission to adopt the formation and utilization of the Beautification and Natural Resource Preservation Q,v. Advisory Committee as appointed prior and described in this Commission report,to study and make recommendations to the City Commission for the formation of a permanent committee, purposed with the responsibility for overseeing any recommendations adopted by the City Commission. ATTACHMENTS: 1. Minutes of Agenda Item#8.C.from the City Commission meeting of the 22nd of August 2016: 2. Minutes of Agenda Item# 3.C.from the City Commission , • meeting of the 12th of September 2016: 3. Minutes of Agenda Item#3.A.from the City Commission meeting of the 10th of October 2016: 4. Minutes of the Town Hall meeting of the 15th of October 2016 as highlighted for reference; 5. Pertinent sections of the Charter of the City of Atlantic Beach and the Code of Ordinances that are specific to the authority of the City Commission to consider,create, administer,utilize or dismantle and disband citizen committees to engage and accomplish the desired work of the residents. 6. List of Administrative Tasks 7. List of Appointed Members • AMENDED AGENDA ITEM 3D • NOVEMBER 14,2016 August 22,2016 REGULAR COMMISSION MEETING Page 25 a combination of an incredibly human and incredibly dedicated response to this City. She also believed he wants to do this job and he sat in front of his staff for five hours and took a beating that she does not . know any of us would handle so gracefully. She indicated that she heard in Mr. Van Liere's response a vision and a desire to move forward and his dedication to the City and would like for people to put themselves in his shoes of taking a beating in front of his subordinates for five hours and think how they might respond before anybody gives him a hard time again. She believes there is a way to move forward and to move forward as a Commission too. She explained how Commissioner Stinson asked her for trust and she believes that trust was in place. She explained sunshine laws do prevent the Commission from reaching out to each other and limits communications and would have liked to have reached out but there was no way to do it. She requested that when a Commissioner is frustrated again and again, bring a solution forward and build consensus and she gave an example, She spoke about the need to develop a vision,align staff with a vision and inspire them to achieve that vision and to build trust. She suggested ways to communicate and rebuild trust and hoped Commissioner Stinson will accept her solutions as a form of apology because she does respect him and wants to work with him and put the negative feelings aside. She believes the Commission should set a good example for all the employees and for the City Manager and Commission going forward. C. Discussion on a Tree/Beautification Committee(Mayor Reeves) Mayor Reeves explained to Commissioner Hill that since he was absent at the last meeting and had some interest in this he asked that it be put back on the agenda. Mayor Reeves explained he is not interested in a tree board but he is interested in a tree committee. Commissioner Hill explained that the goal is to protect the tree canopy in a way.that is responsible and legal and to better frame the responsibilities. He expressed the need to workshop it and believes there are a lot of engaged citizens on this topic. He stated he is open to ideas. Commissioner Waters explained she did go out and talk to people and there is support and she still has people she would like to reach out to. She pointed out that one of the reasons the tree board went away is because it put citizens against citizens and believes the board should serve an advisory role and set policy that comes to us for when trees can and cannot be cut down, but employees should be the bad guys, She stated we, support them and we work together but we should not put neighbors against neighbors. She explained it should be an employee that says this is the way the Code is written and this is the enforcement and the board should have an advisory capacity to that employee. She believes a workshop is a great way to discuss it and solicit citizen input before that workshop so we have something to come together and make decisions with. Mayor Reeves agreed we need to do that and move forward and asked for a consensus. There was consensus to move it forward and put it on the agenda to discuss. Commissioner Stinson believed there needs to be a discussion to consider how we will staff this committee because we have a tough time filling the other boards now, 9. City Manager A. City Manager's Report. 90-Day Calendar(September 2016 through November 2016). • Reported that the CRA/TAC report is ready to be presented and should be done in a workshop and suggested September 26, 2016, ahead of the Commission meeting unless they need more time. Mayor Reeves suggested that each Commissioner read the draft that was sent to them AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 September 12,2016 REGULAR COMIVIISSIONMEETING Pane 8 Commissioners That they are treated with the same confidences as other employees when they have discussions. Ms.Bony stated she is trained in keeping confidences. Mayor Reeves felt it was difficult for the City Clerk to report to five Commissioners. He stated Jacksonville Beach approved a Resolution for their City Clerk to report to the City Manager on a day-to-day basis. He asked Commissioners to consider the City Clerk's position. C. Discussion on forming the Tree/Beautification Committee including its charge,meeting frequency, and membership and give staff direction. Mayor Reeves suggested expanding the Tree Committee to make it a Tree and Parks Committee. The Committee could review the health and improvements of the parks. He recommended the Committee meet on a quarterly basis as an advisory committee to the City Manager and Commission. The Commission needed to review the Tree Ordinance and possibly create some violations for builders and those companies that remove and trim trees. He • asked Commissioners to consider how many members they would prefer to appoint to the committee and how the members should be selected. Commissioner Waters suggested the Commission have a meeting with the purpose of each Commissioner proposing the appointment of two members each and have the proposed members tell the Commission what the committee should be responsible for and how many members it should have. She felt wilting the tree and a beautification committee was a great idea. Commissioner Hilt believed the committee should meet more frequently than quarterly due to the possibility of large-scale issues. He preferred a regular type of committee appointed with members of various diverse backgrounds and property rights. He felt they needed to mindful of not creating a committee loaded with one side of the issue. He also preferred to name the committee the"Natural Resource Preservation Committee." He would like to establish the committee right away. Mayor Reeves liked Commissioner Waters's suggestion of creating an advisory group to make suggestions. He asked Commissioners to consider how many members they wanted to serve on the committee and how many each of them should appoint. • Commissioner Waters also felt the tree committee needed to be established in a timely fashion. Commissioner Hill stated he did not have a problem allowing the Mayor to appoint three members. He asked Commissioner Stinson,Committee Review Chairman,if he was comfortable with forming an advisory committee. Commissioner Stinson felt there was enough interest in the community to establish an advisory board. The Commission needed to come up with a detailed mission for the committee. Mayor Reeves explained there was an advisory board for the CRA that gave recommendations to the Commission. He suggested having the City Manager appoint someone to lead the advisory board and bring a recommendation back to the Commission. Commissioner Hill stated the committee needed to have access to the City Attorney because property rights would play a large role. Commissioner Stinson stated other City committees have a staff liaison. He felt perhaps the City could appoint a staffmember to serve in that role. City Manager Van Liere stated the Planning Department enforces the tree code so they would be most educated to serve as the liaison. It would probably involve the support of Public Works as well. AMENDED AGENDA ITEM 3D • NOVEMBER 14,2016 September 12,2016 REGULAR COMMISSION MEETING rage 9 Mayor Reeves asked each Commissioner to suggest two possible members for the tree committee at the September 26th meeting. Commissioner Stinson requested the City place information on the City's website to solicit citizens to apply to serve on the committee. Commission Waters offered her support for Mayor Reeves appointing three members to the committee as long as one of those members was John November. Mayor Reeves agreed, at the request of Commissioner Waters,that one of his three appointees will be John November. . City Manager Van Liere requested the applicant's names be submitted to the City Clerk's office in an effort to eliminate duplicate applications. Mayor Reeves agreed. Commissioner Stinson requested having the discussion at the October 10th meeting due to the budget. Commissioner Waters suggested the deadline to submit applications to the City Clerk to be Friday,September 23rd. The City Clerk could then present them to the Commissioners at the September 26th meeting. The Commissioners would then submit their applicants at the.October 10th meeting and vote to form the committee. Commissioner Harding asked if there would be a residency requirement for the committee. Mayor Reeves responded there is a residency requirement for Boards but he did not believe there was a residency requirement for committee members. Commissioner Hill stated there was not a residency requirement for the CRA members,some • of those members were business owners. He would like to have a residency requirement for the committee but not for the formation committee. He asked the City Manager if business owners with an Atlantic Beach addresses could be considered_ Mayor Reeves agreed with the recommended residency requirements. Consensus: THE DEADLINE FOR SUBMITTING APPLICATIONS WILL BE SEPTEMBER 23RD, THE APPLICATIONS WILL BE SUBMITTED TO THE COMMISSION ON SEPTEMBER 261H FOR REVIEW AND THE COMMITTEE WILL BE ESTABLISHED AT THE OCTOBER 10TH MEETING. City Clerk Bartle confirmed applications for the initial committee will be solicited through the City's website and there are no residency requirements for the advisory committee but there will be a residency requirement for the tree committee. D. Safe Routes to Schools(a.ka.The Sherry Drive Safety Walks Sidewalk) Mayor Reeves explained there was not a vote at the August 27,2016 Town Hall meeting and asked the City Attorney to clarify that there was no vote taken. City Attorney Darden advised that the Commission did not take a formal vote at the August 27thworkshop meeting but they did reach a consensus.She explained workshop meetings were • for reaching a consensus. Commissioner Hill stated that he appreciated the clarification but felt the Commission did take action at the workshop meeting by giving staff a directive.He agreed it was not a formal vote. He wanted to be careful about giving directions in the future. Mayor Reeves clarified this was no different from the Commission reaching a consensus at other workshop meetings. Public Works Director Don Jacobovitz explained the Safe Routes to Schools project stating the Commission did reach a consensus and there was overwhelming support from the citizens to move the project forward. The Public Works Department is ready to move forward with the Department of Transportation and the designer to proceed with the 60%plans. He would like to stop at that point and hold another Town Hall meeting to present those plans. They considered all the different routes to the school and the safest route is the one proposed. The route goes on the east side of Seminole Road down to Plaza and Sherry Drive. He received permission from FDOT to make revisions. He asked the Commission to move forward with the project within the original budget and give him • 3 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 DRAFT MEETING MINUTES REGULAR COMMISSION MEETING- 10-10-16 ITEM 3A 3. Unfinished Business from Previous Meetings A. Establishing the Beautification&Natural Resource Preservation Advisory Committee and Appointing the Members. Mayor Reeves asked that each Commissioner present two names for membership on the Committee and explained that Commissioner Waters submitted hers to the City Clerk and the City Clerk will report. The names were given as follows: Commissioner Waters-Linda Lanier and Bruce Andrews Commissioner Stinson-Mike Borno and Sarah Andrew Dark Commissioner Hill-Tim Anderson and Don Ford Commissioner Harding-Dawn Scott Commissioner Harding tried choosing John November as his second name but Mayor Reeves advised him that Mr. November has already been appointed. After brief discussion,he decided to yield the second person as one of the qualified applicants that were submitted to the City Clerk. Commissioner Hill spoke about Chip Drysdale and his background. Mayor Reeves—Judith Leroux and Suzanne Shaughnessy Mayor Reeves explained that all the appointments should be made prior to the October • 15,2016 Town Hall Meeting. • Mayor Reeves recommended a motion and Commissioner Hill suggested that the item wait until after the first break to allow Commissioner Harding time to look over the applications. Commissioner Harding stated he is unfamiliar with the names on the list, other than.John November. Motion: Accept the names that have been mentioned and accept a fmal name (from Commissioner Harding) off of the existing list, not to be added to, before the Town Hall Meeting on October 15,2016. Moved by Hill, Seconded by Commissioner Harding. Mayor Reeves recommended having past Mayor Mike Borno be the Chair and past Mayor Suzanne Shaughnessy be the Vice Chair to the Committee. Discussion ensued about how the Chair should be chosen. Commissioner Stinson agreed with the idea, however preferred that the roles be co- chairs for Mr. Borno and Ms. Shaughnessy to help keep the committee focused on its purpose. Commissioner Hill spoke about allocating City Attorney time to the early stage of the committee. Mayor Reeves explained they need to come up with a charge for the • Committee. Commissioner Hill liked the suggestion from Commissioner Stinson for co- chairs. AMENDED AGENDA ITEM 3D DRAFT MEETING MINUTES NOVEMBER 14,2016 REGULAR COMMISSION MEETING-10-10-16 ITEM 3A Mayor Reeves expressed concern about residents not knowing the rules for permitting in regards to trees and directed the City Manager to get information out as soon as possible, while the tree people are here due to the storm. Commissioner Hill explained there is a huge difference in an Arborist and a Tree Service. He believes there are alot of tree cutters in our City right now. He urged citizens to use professional arborist. Commissioner Stinson questioned whether Mayor Reeves is asking for an amended motion to include the co-chairs explaining it was not in the original motion. Mayor Reeves requested an amended motion to include the co-chairs. Amended Motion: Amend the original motion to appoint former Mayors Mike Borno and Suzanne Shaughnessy as co-chairs of this Committee in the interest of efficiency. Moved by Stinson, Seconded by Commissioner Hill. Votes: Aye: 4 -Harding,Hill, Stinson,Reeves Nay: 0 MOTION CARRIED Commissioner Stinson questioned whether a vote needs to be taken on the original motion. City Attorney Darden answered that she thought that the original motion was voted on already, but deferred to the City Clerk for guidance. Discussion ensued and it was determined that another vote was needed to approve the original motion as amended which is: Accept the names that have been mentioned and accept a final name (from Commissioner Harding) off of the existing list, not to be added to, before the Town Hall Meeting on October 15, 2016 and appoint Mike Born and Suzanne Shaughnessy as co- chairs of this Committee in the interest of efficiency. Votes: Aye: 4 -Harding,Hill, Stinson,Reeves Nay: 0 MOTION CARRIED AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 CITY OF ATLANTIC BEACH • MINUTES OF THE TOWN HALL MEETING HELD AT JORDAN CENTER OCTOBER•15,2016 IN ATTENDANCE: Mitchell E.Reeves,Mayor Timmy ILII,Commissioner John Stinson,Commissioner • Nelson Van Liere,City Manager Derek Reeves,Acting Community Development Director,Planner Mayor Reeves called the meeting to order at 10:04 a.m.He explained the purpose for the meeting and introduced Derek Reeves and Nelson Van Liere. Committee Members Don Ford, Mike Borno, Chip Drysdale,Linda Lanier,Judith Leroux,.Suzanne Shaughnessy,and Sarah Dark introduced themselves. Mayor Reeves explained that the two past mayors will be co-chairs and will meet with Derek Reeves and the City Manager to come up with Where this Committee is going from here. He explained this is not a "tree board";this is to look at our:parks,health of the City and an overall picture of how we can educate people and contractors;It is a committee for the beautification of Atlantic Beach. Commissioner Hill suggested the co-chairs stay focused on tackling three issues: 1)Balanced approach of restoration of trees while wrestling with property owner rights,2)Replacing Sea Oats 3)M.' is constantly under.pressure withdevelopers and natural resource people. He explained there.have been several attempts in the past to deal with this and none have survived the test of"political swing". He is hopeful that they can be successful with the good minds of the Committee. • John November gave a presentation regarding a gazebo for the property contiguous to Tideviews. He explained the acquisition of the property and the$3,500 donation made for improvements at Tideviews. He reported that Tideviews has been transformed,the property values have increased around the park,and people are appreciative of the benefits that park provides. He explained that Anthony Rooney designed the gazebo and a formal presentation will be given at an upcoming Commission Meeting. He mentioned that the design was inspired by the organic lines of the marshland with the attempt to capture the beauty of the landscape through architecture. He referred-to his slideshow and explained the proposed rendering of the gazebo and public memorial area with chairs,same as the Sunset Pier design:recycled materials,weatherproof,single chairs:Gazebo design with different height posts to give a curved effect with an overhang on each side,8 x 10,all stainless steel, pressure treated lumber,resilient tinted fiberglass,which will provide a cascade of colors as the sun shines through. • In his presentation,Mr.November explained that the proposed location is on the old Bennett Property at the marsh cut;where the sunsets north of the small dock with marsh views,an area not to block sunset views. He added that all funds have been donated so there will be no cost to the City. Minutes of the Town Hail meeting on October 15,2016 Page 1 of 7 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 Mr.November listened to comments from the audience and answered questions regarding the proposed design of the gazebo. Concerns were mentioned about it not being shaded enough,the size being too small, the location needing to be more out in the open, and using materials that are more natural, rather than industrial. Mayor Reeves suggested that Mr.November consider these recommendations before coming back to the Commission so that the concerns can be answered. John November explained how he envisioned the usage of the structure would be,noting it would serve the community to allow them to enjoy the sunset. He would like to see it become a more usable park over time. • Mike Bomo asked if this project continues,would it continue through the advisory committee for making a recommendation to the Commission and how will it fit in. Commissioner Stinson believes that some things would need to go through the Community Development Board first. Mayor Reeves clarified.that the'Commission has realized that we want to do this Committee. The Commission wanted to do it right so they heard input from the community, and we have appointed the Advisory Committee. He mentioned that John November cannot be on the Committee because he is not a resident of Atlantic Beach. He added the Advisory Committee is to help build the responsibility and charge of the Committee,when they will meet,what recommendations that committee can bring,and how powerful that committee should be on guiding the City Manager and/or the Commission regarding improving our parks and our community for beautification. We are in process I,which is in advisory,to help us form the Committee and their responsibilities. Then,we will go back and appoint people to the Committee. He explained that citizens interested in being on the Committee would be required to complete an application. The applicants will go before the Board Member Review Committee and the Board Member Review Committee will make recommendations on appointing members and bring those recommendations to the Commission. Commissioner Hill explained that the appointed advisory committee members are not excluded for consideration to the Committee,unless they do not meet the requirements and everyone will go through the regular process. . The following are recommendations from citizens in the audience: • Computer rendition/simulation of the proposed gazebo • Solar panels with low lighting in the evening-low voltage lighting • More conventional design • Have the rafters come in at an angle to provide more shadows Mr.November reported the issues are: • Size • Sketch • Shade • Orientation • Placement Mr.November asked that if anyone has input on placement to contact him so they can walk it and talk it. Minutes of the Town Hall meeting on October 15,2016 • Page 2 of 7 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 Mayor Reeves suggested Mr.November approach the Beaches Town Center with the proposed gazebo as an idea to be put in the Town Center. • Mayor Reeves opened the floor for comments regarding the Committee. Chris Jorgensen mentioned things he would like to see the Committee consider as part of their Charge. 1)Considering looking at trees that need to be cut down,2)Identify"dangerous zones"where needed,and 3)The expanded concept for the Beautification Committee as proposed instead of a Tree Committee. Suzanne Shaughnessy believes it should be more than a tree committee or tree board and likes the notion of a Natural Resources Advisory Committee. She suggested the Committee take up issues such as beach renourishment,noting a family-centered activity of planting sea oats would be wonderful. She explained that the criticism of citizen boards has been that when the Commission does not take the recommendation of the citizen board,the board gets disgruntled. As an Advisory Committee,the Committee can advise but whatever they recommend has to be passed by the Commission,and if it does not happen,she asked that they not whine about it because that would imperil the future of citizen boards. Don Ford indicated that one the most important responsibilities should be to review the tree ordinance. He described issues that affect the tree canopy and believes the city has a developer-friendly ordinance and we need to get back to protecting trees. Discussion ensued about property rights vs.community rights. He explained he was on the tree board for 15 years and our current ordins're has been"tweaked"in about 15 or 20 different places in favor of developers. Mayor Reeves wants the Advisory Committee to help with tree mitigation by advising where trees should be planted and plant ones that contribute to the tree canopy. He agreed With Mr.Ford that the ordinance needs to be looked at • Linda Lanier explained situations she has experience as a board member of the Community Development Board. She recommends having an atuni=al report to our eitizens on the status of our tree canopy,the health of our dunes,the health of our marsh,etc.,noting it could reduce some of the panic because when something happens near you,it tends to be generalized to the whole community. Mayor Reeves questioned Derek Reeves about the$10,000 study. Derek Reeves indicated that the$10,000 study is focusing on parks and rights-of-way. He stated he can work on providing this type of report. Commissioner Hill remarked that you can look at historical aerial photographs and see that the canopy has been disappearing at an alarming rate. He explained when his neighbors did their addition,it completely changed their quality of life to the level that it is actually detrimental to their property value; all of their foliage died;and their air conditioning costs have nearly doubled. Commissioner Hill explained the importance of protecting the tree canopy and maintaining the City's historical beauty. He wants the Committee to adopt the idea that it becomes culturally important to the extent that we actually could enforce or modify The affect that we have on someone's ability to cut or not replace trees. He explained that no matter what this Committee does, the existing canopy is in trouble already and is coming to the end Of its natural life. He explained the importance ofa replant process. Mike Borno asked for clarification on what the Charge is going to be for this Advisory Committee. He believes the Advisory Committee will come back and tell the Committee, once it is established,what we believe they should be reviewing. He stated he is hereto find out whatthe Advisory Committee is supposed to look at. He wants the right text of this. Minutes of the Town Hail meeting on October 15,2016 ,Page 3 of 7 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 Mayor Reeves suggested that every Commissioner have meetings with the co-chairs,the City Manager and Derek Reeves,as separate meetings,to express your feelings;filter the information;then sit down with the Advisory Committee and exchange ideas;then put it out to another Town Hall meeting for ideas;and have the community give feedback to the Commission so they can get a broad feeling. It is not a race;it is a step-by-step process.He feels that it is important to figure out how to educate the people and show them the value of the tree canopy. Commissioner Hill believes the Advisory Committee should sit down as a group and have a conversation first. Mayor Reeves explained that the Commission needs to give direction and not make it political;he wants the chairs to sit together to decide what is really needed. Judith Leroux explained that education is needed and that there is a lack of understanding when people first • come to the City,and they build the big house and cut down trees that they do not know are taking away part of what they loved when they came here. She agreed with Commissioner Hill that it is important to have an identity of what the City represents and that the trees add value. Commissioner Stinson addressed Mike Borno's question about the Charge with a purpose of the Beautification and Natural Resource Preservation Advisory Committee stating he would assume that the Committee that is formed out of their work would be the Beautification and Natural Resource Preservation Committee. He believes the purpose of this Advisory Committee would be to determine how the actual Committee is going to address these kinds of things and he explained his point by giving examples. He believes the door is wide open for a highly-talented group of people to come back and tell us how to manage and improve the beautification of this city and the preservation of our natural resources which could be any number of things such as parks,beaches,trees,and art. Mr.Bomo agreed that that was how he envisioned it,but he wanted to hear it. Mayor Reeves explained why he wants to have the meeting with the co-chairs,city manager and planner. He stated that the co-chairs can call a meeting if they want;we are just trying to gather information to make sure we get it right; if anyone wants to be involved,we will listen to their feedback. He explained that if you don't want all those meetings,then don't chose to go;he is not saying this is how we are doing it;he is saying,this is how he is doing it to get the message out. Judith Leroux asked if the parks would fall under the umbrella of this committee,and suggested a possible subcommittee for the parks. Commissioner Hill believes that the Committee's concerns should be over the natural resources such as trees,the beach,the parks and also the ordinances to correct all these Things. He believes it is a big charge that is comprehensive and the Advisory Committee will think of more things that the Commission has not thought of yet. He expressed confidence in the members of the Advisory Committee. He explained that not all areas are Oak canopy areas. He stated he misses the 100 plus foot tall Royal Palms that used to be all over the city. He would like to have a few trees planted with a goal to get them 100 ft.again one day. Mayor Reeves explained a meeting he had in December 2015 with Commissioner Waters where he suggested forming the Committee and appointing her as Chair to run it and get it started. We are all in this together. Sally Clemens explained a scenario that occurred five years ago when they lost five trees and wanted to replant. Through that experience,she had to rely on responsible people to give her guidance on which type of trees to plant for her needs. She would like for the Committee to include an education piece. Minutes of the Town Hall meeting on October 15,2016 Page 4 of 7 • AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 Suzanne Shaughnessy summarized what she would like to see in a Charge: • Number of members for the eventual Committee When the Advisory Committee will meet, which can be determined once they have their first meeting and get input from the members • 'Set limits as little as possible since they are serving only as an advisory committee. Ms.Shaughnessy explained she would like an Ordinance review since the current one ties mitigation with Jacksonville rates. She reiterated that"who", "what", "where","when",and"why"should be answered and requested that the Commission limit the Advisory Committee as little as possible on the"what". Chris Jorgensen spoke about the Bennett property and thanked Mr.November for his involvement. Michael Hoffmann encouraged the Committee to: • Take a look at the area along Mayport Rd. that has been negatively impacted by highway construction projects,and add buffering whereverpossible. He thanked the Commission for putting • up the wind screen around Veteran's Memorial Park. He asked that the City keep the shrubbery growing to help the park. • Be proactive with the Johnston Island project and not permit amplified music or noise. Mayor Reeves explained that the credit for the wind screen goes to the City Manager,not the Commission. He thanked Mr.Hoffmann for recognizing that the City is listening to his concerns. City Manager Van Liere reported on plans to have for a shade cover at Tidoviews. Discussion ensued about Johnston Island and Commissioner Till and Mayor Reeves addressed concerns brought up by Mr.Hoffmann. Suzanne Shaughnessy shared that while she was Mayor,the idea was to make Johnston Island a jump off point for eco tourism. Ms. Shaughnessy asked for a timeline, but realizes you have to factor into to it how often members can meet. They would like to be able to say we will give you a timeline based off people's availability. Commissioner Hill expressed concern aboutpriorities changing because of our election,expressing he does not want to drag this process out into the election. Commissioner Stinson believes that the Advisory Committee should tell the Commission how much time they need and that no one wants to drag it out He explained where this Committee is going to go,Will take a burden off of other Committees and Board and itis up to the Advisory Committee to define this and bring it back to the Commission. He gave examples of issues that could fall under the future Committee. He expressed concern about giving this Advisory Committee much structure because he wants them to have freedom of flexibility to mold it in a way they feel is best. Mayor Reeves reiterated that they are not in a rush and stressed the importance of hearing others share their vision. John November believes that the Advisory Committee's core work will get done when they get down to the details of what they are actually going to be charging the Committee with,noting it is important to have a first meeting probably where the Advisory Committee can talk about things generally and then after that, get into the hard choices that will need to be made. He explained,from a human prospective,the Advisory Committee will have to balance the fact that we do not want to create a committee that is not working diligently on things,to avoid being disbanded. He stated we have to balance the ability to give a charge • that is doable for our best and brightest people to take action regularly,but not so regularly that it becomes Minutes of the Town Hall meeting on October 15,2016 Page 5 of 7 ' • AMENDED AGENDA ITEM 3D ' • NOVEMBER 14,2016 Mayor Reeves asked City Manager Van Liere to check with the City Attorney about whether the Sunshine Laws apply to this Advisory Committee. Several members replied that the Sunshine Laws do apply. Mayor Reeves decided there was no need to ask the City Attorney. City Manager Van Liere believes the Charge should include 1)The qualificationsof the members of the Committee to be selected and 2)How often they are going to report to the Commission. Mayor Reeves would like to see a quarterly report. Commissioner Hill wants at least a quarterly report, and possibly a post meeting report during the formations part. Mayor Reeves suggested that at the beginning,they do monthly reports,then eventually spread it to doing them quarterly. Mike Bomo was asked if they would be able to report once a month. He replied that a report could be done at least once a month and he believes once this Advisory Committee gets together and they get their tasking, their research and their homework, the Commission will get a report promptly at every Commission meeting. City Manager Van Liere reminded the Advisory Committee that if they talk about recommending something that is going to cost money,then in the early summer,June/July when we are putting together the budget together,would be the.time to make a recommendation for those programs.Mr.Borno said they will have it way before that. Mr.Van Liere stated we may have to amend the budget midyear if that is the case. Mayor Reeves adjourned the meeting at 11:34 a.m. • Attest: Mitchell E.Reeves Mayor Donna L.Bartle,CMC City Clerk I Minutes of the Town Hall meeting on October 15,2016 Page 7 of 7 ., • • AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 a burden. He would like to move forward and meet every week so they can get a response back to the Commission as soon as possible and get the good work of the actual Committee rolling: Commissioner Hi l explainedthe Committee will be under tremendous pressure from lobbies,so he believes the membership should be citizen-based. • Mayor Reeves stated he will have the City Clerk send the contact information for the Advisory Board to each of its members. When asked if the Advisory Committee could set their first meeting,Mr.Bomo responded that the City Clerk should be contacted to find out the availability of meeting spaces,then have a meeting with the City Manager,then we can accept the first date and get everybody advised of the time and place and then start working from there. Suzanne Shaughnessy expressed concern about having the first meeting without having a set Charge. • Mayor Reeves explained that the Advisory Committee will set the Charge for the Committee and the Commission will decide if they are going to change it,tweak it,or adjust it. Commissioner Hill explained • the meetings will be Chaired by experienced members. Mayor Reeves wished Commissioner Waters' could have attended because she is knowledgeable about . trees. He believes the City has been planting the wrong trees. Commissioner Hill added that they had planted in the way of traffic and you could not see around them. Diane Latta Brandstaeller addressed wildlifeooexistence and the missing of many domestic cats in recent weeks. She said the community concern of missing animals is that they think wildlife is taking over some areas and suggested trapping. Mayor Reeves indicated that the City is aware of the situation and is being looked into. He said that the City Manager is looking into the trapping idea and having them removed. He thanked her for bringing it to the City's attention. • Mayor Reeves asked Commissioner Stinson to read his notes aboutthe Charge fox the Advisory Committee, Ms.Shaughnessy questioned whether they can take action on the Charge at this meeting. Mayor Reeves stated that the Commission will do the charge next Monday night. Commissioner Stinson explained based on the comments and questions about what the Advisory Committee should do,in broad term,he came up with the following: • • How many mneiiibers do they think should Serve on the Coiniriittee? • How often is the committee going to meet? • What are the length of terms for each member? • What is the Stricture Of the Committee,chaits/co-chairs,etc.? • f iow long does the Advisory Committee think, after they meet..it mill.take to arrive at a recommendation for the City Commission to actually get the Beautification and Natural Resource Preservatiop Committee1opged? • The Over-arching goal xs to focus on beautification,and presetvatiq of the:natural,resources ofthe City of Atlantic Beach and any.other influencing factor that may contribute to.the improvexnent•or . detriment of the beautification,preservation ofthe natural resou ces for the City of Atlantic'Beach: Commissioner Stinson stated they are broad;it allows you to focus and work within your vast knowledge; and come back to the Commission with a recommendation. • Minutes of the Town Hall meeting on October 15,2016 Page 6 of 7 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 Sec.8.-Presiding officer: Mayor. The mayor-commissioner shall preside at all meetings of the city commission and shall be recognized as head of the city government for all ceremonial purposes and by the governor for all purposes of military law.When directed to do so by the city commission the mayor-commissioner shall execute all instruments to which the city is a party, unless otherwise provided by the Charter or by ordinance. The mayor-commissioner shall have no regular administrative duties except as authorized in this Charter but may appoint, from time to time, such special or select committees as in his or her discretion he or she deems desirable to expedite the handling of the business and affairs of the city. Other members of the city commission may on occasion appoint special or select committees with the approval of a majority of the commission. In the temporary absence or disability of the mayor-commissioner, all duties of the mayor-commissioner shall be performed by the mayor pro tempore. • Sec. 9.-Powers. Except as may be otherwise provided in this Charter, all powers of the city and the determination of all matters of policy shall be vested in the city commission. Without limitation of the foregoing, the city commission shall have power to: (1) Adopt a budget; (2) Authorize the issuance of bonds, revenue certificates, and other evidences of indebtedness; (3) Establish or abolish official boards and elect the members thereof as recommended by the mayor; (4) Adopt and modify the official map of the city; (5) Regulate and restrict the height, number of stories, and size of buildings and other structures, the percentage of a lot that may be occupied, the size of yards, courts, and other open spaces, the density of population, and the location and use of buildings, structures, and land and water for trade, industry, residence or other purposes; (6) Provide for an independent audit; (7) Pass ordinances and laws for the preservation of the public peace and order and impose penalties for the violation thereof; provided that the maximum penalty to be imposed shall be a fine of not more than one thousand dollars ($1,000.00) and imprisonment for a period of time not longer than ninety (90) days, or as otherwise provided for by Florida Statutes; (8) Lease golf courses, hospitals and airports, or any portion thereof, after the city commission has passed an ordinance authorizing any such lease; (9) Sell golf courses and the public utility system, or any portion thereof, now owned by the city or hereafter acquired by it after the city commission has passed an ordinance that: (a) there is a finding that public welfare no longer requires the operation of any such facility; and(b)the terms of sale of real property within the city limits are stated; and (c) after such ordinance has been submitted to the qualified voters of the city at an election called for that purpose; (10) Provide rules and regulations for all purchases and sales made for and in behalf of the city; (11) Appoint, remove and fix the compensation of all officers and employees appointed by the city commission as hereinafter provided; the city commission shall perform an annual performance review of the city clerk, city manager and city attorney; (12) Exercise any right or authority given or permitted by the Constitution and the laws of the State of Florida to city commissions not inconsistent with the provisions of this Charter. (13) The mayor pro tempore shall be appointed by the city commission from its members. (14) Provide for the protection and preservation of parks as follow: Any real property owned by the city which is used principally or held out for use as a public park, shall be used only as a public park; and parks shall not be sold, leased long term, gifted, changed in description or use, or otherwise disposed of; and no structure shall be built in any such park to accommodate activities not customarily associated with park use or outdoor recreation; unless such sale, lease disposal, gift or structure is approved by unanimous vote of the entire city commission. s , AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 ARTICLE II.-CITY COMMISSI'Ofl Sec.2-19.-Rules of conduct and procedure at meetings. The following rules shall govern procedure and conduct of city commission meetings: (1) Rule 1. The mayor-commission shall preside at all meetings of the city commission, call the members to order at the hour appointed for each meeting and, upon the appearance of a quorum, proceed to business. He shall have general control of the chamber and in case of disturbance or disorderly conduct therein, he may cause the same to be cleared. The mayor shall preserve decorum and order, may speak to points of order in preference to other members, and shall decide all questions relating to the priority of business or of order, without debate, subject to appeal to the city commission by any member as a matter of course, and on the appeal, it shall require a majority vote of the members to sustain the appeal. (2) Rule 2. The mayor-commissioner shall declare all votes.A roll call of the yeas and nays on any question shall be taken upon the request of any one (1) member. The roll call shall be conducted as follows: The city clerk shall arrange the names of the members of the city commission in alphabetical order, and each calf of the roll shall be restated in a manner so that upon each call thereof, he will commence with the member's name that was called second upon the preceding roll call, and thereafter proceed to call the roll according to alphabetical order; except, that the mayor-commissioner's name shall be called last. (3) Rule 3. When a member is called to order, he shall immediately take his seat, and the presiding officer shall pass upon the point of order. (4) Rule 4. No member shall speak at any meeting more than twice on the same question, or more than five(5) minutes at any one time. (5) Rule 5. No member shall be interrupted by another without the consent of the member who has the floor, except by rising to a question of order. (6) Rule 6. No member shall absent himself from the meeting before adjournment for more than five(5) minutes at a time without leave of the presiding officer. (7) Rule 7. The order of business shall be as follows: a. Approval of minutes of preceding meetings; b. Courtesy of floor to any visitors who desire to bring a matter to the city commission's attention; c. Unfinished business of preceding meeting; d. Consent agenda; e. Report of committees; f. Action on resolutions; g. Action on ordinances; h. Miscellaneous business; i. City manager reports; j. Reports and/or requests from city commissioners and city attorney. (8) Rule 8. The mayor-commissioner may appoint, from time to time, such special or select committees as in his discretion he deems desirable, or as may be desired by the city commission, to expedite the handling of the business and affairs of the city. (9) Rule 9. It shall be the duty of all committees to report on every subject referred to them at the next regular meeting following the reference; provided, the city commission may direct a report Page 1 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 to be made at an intervening adjourned meeting. If any committee fails to report on any matter as required, they may be relieved of further consideration of the matter, and it be otherwise disposed of by the city commission. . (10) Rule 10. Upon every matter referred to a committee, the committee or a majority thereof shall meet for inquiry or deliberation, and no report of or concerning the matter shall be made unless a majority of the committee shall have signed the same. (11) Rule 11. It shall be the duty of the chairman or vice-chairman of all committees to which any pending matters have been referred to cause their committee to meet to consider and dispose of its pending business, and as far as practicable, to give advance notice of the time and place of such meeting to all members of the city commission, the city clerk, city manager and other persons known to be interested in favor of, or opposed to, the particular matters proposed to be considered. (12) Rule 12. All reports of committees shall be in writing and shall be filed by the city clerk. All special reports shall state the facts substantially appearing before the committee. (13) Rule 13. Upon the reading of petitions and communications and upon introduction of bills and resolutions other than those appearing upon the official agenda, the presiding officer shall order same received or filed or referred to proper committees, and the order made shall prevail unless motion for other disposition of the matter in question shall be made and prevail. (14) Rule 14. Every petition or other paper shall, previous to presentation, be so endorsed as to clearly indicate the substance of the contents. Its reference or other disposition shall be endorsed on it by the city clerk. (15) Rule 15. Proposed ordinances may be introduced at any meeting of the city commission, provided the same are prepared in written or printed form. Unless copies of the proposed ordinances shall have been previously delivered to the mayor-commissioner and each member • of the city commission at least three (3) days prior to the meeting at which they are introduced, no action on the passage of the same shall be taken at the meeting at which introduced except by unanimous consent of all members of the city commission present. The city manager, city clerk and city attorney shall, when requested by the mayor-commissioner or any member of the city commission, exert their best efforts to assist in the preparation of proposed ordinances and cause copies thereof to be delivered to the mayor-commissioner and each member of the city commission at least three (3) days prior to the next scheduled meeting of the city commission following the request. (16) Rule 16. In acting upon all proposed ordinances or resolutions, the yeas and nays shall be taken upon the disposition made at each reading thereof, and shall be entered upon the journal of the proceedings of the city commission. (17) Rule 17. Any proposed motion, resolution, ordinance or suggested amendment thereto may be withdrawn by the mover or the proposer at any time before amendment or putting it to a vote. (18) Rule 18. The city manager shall furnish each member of the city commission with a list of unfinished business of the preceding meetings, and a separate list of unfinished business generally, in the order of its introduction, and a separate list of new matters expected to be presented at the meeting, prior to every meeting. (19) Rule 19. The city manager shall submit regular written monthly reports to the city commission. (20) Rule 20. After the decision of any question, it shall be in order only for a member voting on the prevailing side to move a reconsideration at the same or next regular meeting. If a motion to reconsider is lost, it shall not be renewed and reconsidered without the unanimous consent of the city commission iri attendance at the meeting at which reconsideration is requested. (21) Rule 21. Any rule, except Rules 16 and 17, may be temporarily suspended for special reasons by a vote of the majority of the members of the city commission present. Page 2 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 (22) Rule 22. In all cases involving points of parliamentary law, "Robert's Rules of Order"shall be the book of reference, and its rules, so far as they are applicable and not in conflict with the provisions of the city's Charter, this Code or other city ordinances, shall be the rules of the city commission. (23) Rule 23. The mayor pro tem shall exercise the duties and powers of the mayor-commissioner during his absence or disability. (24) Rule 24. It shall be the duty of the city clerk or her/his designee to attend all meetings of the city commission and to record and keep the minutes and records thereof. The minutes of such meetings shall be promptly recorded for public inspection as required by state law. It shall be the duty of the mayor-commissioner, and in his absence, the mayor pro tern or other city commissioner, to see that the proceedings of every meeting are properly and promptly recorded by the city clerk or her/his designee, and the record of every meeting shall be signed, when approved, by the city clerk or her/his designee and the mayor-commissioner or the mayor pro tem or other city commissioner who presided thereat. (25) Rule 25. Any city commissioner or charter officer may request that any motion be presented in writing. (26) Rule 26. The city commission may take action on a matter which, because of time constraints, has not been included on the agenda for their meeting, if such matter is declared to be an emergency by the affirmative votes of the majority of the members of the city commission. The passage of emergency ordinances and resolutions, however, shall be in accordance with Section 18 of the City Charter. (27) Rule 27. It shall be the duty of a city commissioner who will be absent from any city commission meeting to notify the other commissioners of any such anticipated absence. Said notice shall be given as far in advance as possible, either orally at a meeting prior to the one which the commissioner will be absent from, or by e-mail to the city clerk,who will then forward the notice to the other commissioners. If the notice includes a request for an excused absence, it shall state briefly the reasons why the excused absence is being requested, and the other commissioners shall vote on the request at the meeting at which it is orally requested or as an agenda item at a subsequent meeting following notice by e-mail. (28) Rule 28. City commissioners shall be prohibited from accepting or sending any electronic communications via cell phone or other device during the course of a city commission meeting. Electronic communications include, but are not limited to, emails, Blackberry PINs, SMS communications (text messaging), MMS communications (multimedia content), and instant messaging. City commissioners may have cell phones turned on during city commission meetings, to be used only in the event of an emergency. (Code 1970, §2-5;Ord.No.5-88-20, § 1, 12-12-88; Ord.No. 5-97-29, § 1,2-24-97;Ord.No. 5- 01-36, § 1, 11-12-01; Ord.No. 5-12-56, §§ 1,2, 8-27-12; Ord.No. 5-12-57, § 1, 11-26-12) • Page 3 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 DIVISION 1.-GENERALLY Sec. 2-131. -Reappointment to boards and committees. (a) Whenever a vacancy occurs on any board or committee of the city, any qualified person may be appointed to fill such vacancy, including someone who has previously served on the board or committee on which there is a vacancy. (b) However, any person who has served on a board or committee of the city for the maximum number of terms allowed may not again be appointed to that same board or committee until one(1)year has passed since the person was term-limited off the board or committee. • Page 1 AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 List of Administrative Tasks • The Beautification and Natural Resource Preservation Advisory Committee should at the first meeting,select a member to serve as Secretary to the Committee.The Secretary will be responsible for the following tasks to ensure compliance with ethics standards and legal obligations of public meetings. 1) Notifying the City Clerk of meeting schedules at a minimum of 7 days prior to the planned meeting start time for the City Clerk to post the notice on the website,at City Hall and in local media(if required); • 2) Preparing an agenda that includes appropriate draft minutes of the prior meeting requiring approval,copies of materials and supporting document or information to be presented at the meeting; 3) Distribute the agenda packet within a predetermined timing as set forth by the Committee via email or other methods to all members of the Committee; 4) Provide the City Clerk with a copy of the agenda packet for posting on the City • website at a minimum of 7 days prior to the meeting date; 5) Type minutes of each meeting; 6) And,prepare one original hard copy of the prior meeting minutes in a folder designated to the attention of the Chairperson for signature by the Chairperson. Once the minutes are approved by the Committee,the Chairperson will sign the minutes and the Committee Secretary will provide the original,signed documents to the City Clerk for record retention. The Committee will also be asked to perform the following:. 1) Confirm meeting venue and scheduling is acceptable with Parks and Recreation scheduling personnel; 2) Coordinating access to City facilities with Parks and Recreation scheduling • personnel for any planned events that may include any change in layout or arrangement of chairs and tables,and the return of the facility to a condition acceptable for any following events utilizing the facility; 3) Requests made to the City Manager for special equipment such as audio-visual equipment,recording equipment,computer and wifi access,etc.; 4) And,unlock,make accessible and secure the facility for members of the Committee. City staff will perform the following tasks in support of the Committee. 1) The City Clerk or her designee will: a) Maintain a membership list of the members of the Committee; b) Post all notices of public meetings on the website,the bulletin board at City Hall and on various media outlets as required by statute and Florida State law; c) Post a meeting notice on the City Calendar and also notify members of the City Commission of all planned events of the Committee; AMENDED AGENDA ITEM 3D • NOVEMBER 14,2016 d) Post the agenda packet to the City website; e) Scan approved minutes and post them to Weblink for public access; f) File the original minutes in the official record; g) And,make copies of or prepare printed materials requested by the Secretary of the Committee for use during Committee meetings or any other reasonable use of such materials. 2) The City Manager or his designee will: a) Coordinate the reservation,security and access for the use of City facilities as agreed by the Committee officers and Parks and Recreation scheduling personnel; b) Set up an email distribution list and/or email accounts for the members of the Committee; c) With adequate notification and with attention to current staff workloads and schedules,provide access to and attendance of City staff members whose expertise may be required to support or enhance the Committee's efficiency and effectiveness; d) Assist the City Clerk with administrative duties such as document preparation,copying,printing, distribution of materials,etc; e) And,support the efforts of the Committee by providing access to City staff, data,resources,and future planning as necessary to compliment the final outcome of the Committee goals. AMENDED AGENDA ITEM 3D NOVEMBER 14,2016 ' i Beautification and Natural Resource Preservation Advisory Committee Membership List 44-4-itre- (fi 1.0(4 Bruce Andrews !/ Charles"Chip"Drysdale 6/ Sarah p ry Andrews Dark 328 11th Street 2051 Seminole Road 1781 Sea Oats Drive Atlantic Beach,FL 32233 Atlantic Beach,FL 32233 Atlantic Beach,FL 32233 (904)465-2257 (904)859-7941 (904)465-7168 Bruce.andrews@comcast.net chipdrysdale@vahoo.com Sarah.andrews87@gmail.com / tZlI st Mike Borno(Co-Chair) VJohn November✓ Linda Lanier ��t ^ 223 Ocean Forest Drive N. 536 South Street 1768 Park Terrace West Atlantic Beach,FL 32233 Neptune Beach,FL 32266 Atlantic Beach,FL 32233 (904)607-3256 (904)525-3042 (904)246-9678*(904)652-3230 patmikeborno@att.net John.nov@gmail.com Linda.m.lanier@gmail.com Timothy Anderson 1. Don Ford Judith Leroux V 824 Sherry Drive 338 6th Street 1745 Selva Marina Drive Atlantic Beach,FL 32233 Atlantic Beach, FL 32233 Atlantic Beach,FL 32233 (904)280-8995*(904)861-5122 (904)235-3649 (904)303-4350 tanderson@bottanderson.com Bluthundr55,df@gmail.com iudithleroux@icloud.com H Dawn Scott Suzanne Shaughnessy(Co-Chair) 4 3) 1000 Camelia Street 168 Oceanwalk Drive S. i Atlantic Beach,FL 32233 Atlantic Beach, FL 32233 n (904)476-0015 (904)651-9269 dawnsmac@bellsouth.net suzymack@gmail.com 1 "Yie.D-nay,, 0a-v. u �0 ` , u s � ., us A • I 1 a I