04-13-17 Minutes for BNRPACBeautification and Natural Resource Preservation Advisory Committee
Meeting of Thursday, April 13, 2017
Minutes
Members Present:
Tim Anderson
Bruce Andrews
Sarah Andrews Dark
Chip Drysdale
Don Ford
Linda Lanier
Judith Leroux
John November
Members Absent:
Dawn Scott
Suzanne Shaughnessy
Staff:
Kevin Hogencamp, interim city manager
Visitors:
Chris Jorgenson
1. Call to order. Chair J. Leroux called the meeting to order at 6:33 p.m.
2. Courtesy of floor to visitors. None.
3. Responses from city clerks regarding standing committees. The attached document
was briefly discussed.
4. Review of input/suggestions. The attached emails from residents responding to
letters -to -the -editor soliciting community feedback was reviewed.
a. B. Andrews said he hopes that the mechanism creating the standing
committee will withstand the test of time. T. Anderson says he likes the idea
of the standing committee having an audit function, but not oversight. At the
least, he said, the standing committee can ensure that city staff is properly
administering the tree -protection code. D. Ford said the advisory committee
needs to be careful in using the word tree board because of that term's
political toxicity. T. Anderson agreed. S. Dark said she sees the standing
committee playing an important educational role.
b. J. Leroux and K. Hogencamp cautioned the group not to duplicate another
committee or board's responsibilities. T. Anderson, B. Andrews and J.
November said it's important that the city embrace technological advances
and make tree -removal applications and permits available online. J.
November said the City of Jacksonville has all of its tree -removal information
online. B. Andrews suggested the city have a tree hotline.
c. J. November says he fancies the notion of the standing committee or a
subcommittee performing systematic reviews— not necessarily audits. He
described the working draft report as a guiding document in establishing the
committee vs. an ordinance that might also be warranted.
S. Discussion of standing committee creation: by resolution or ordinance.
a. K. Hogencamp described differences in ordinances and resolutions and
reported that in Atlantic Beach, committees are typically established via
resolutions. At J. Leroux's request, he agreed to seek legal guidance on the
matter from the city attorney regarding whether the advisory committee
should recommend that the standing committee be formed by resolution or
ordinance — and whether it matters.
b. J. November said an ordinance is necessary because it is binding. D. Ford said
the former tree board was created by an ordinance, which demonstrates that
ordinances do not necessarily have permanency.
c. A consensus was reached that the committee should present the final version
of the current working document in its report to the commission.
6. Continue review and discussion of group exercise results from the March 16
meeting (L. Lanier). L Lanier explained the changes to the working document. After
D. Ford said it would be redundant to do so, a consensus was reached for L. Lanier to
lead a continuation of the group exercise to identify the Advisory Committee's
recommendations to the City Commission. The exercise ensued.
7. Review of tasks completed per commission charge to BNRPAC; discussion and
planning for future meetings/completion.
a. J. November suggested the Advisory Committee consider recommending that
a tree -protection subcommittee be performed to perform a systematic
review of permit applications and permits, without politicizing the issue. This
committee would have the ability to suspend actions that are unfavorable to
the tree canopy.
b. B. Andrews said he could support a committee effectively looking over the
shoulders of city staff, but that the bottom line is the city staff needs to do
the job it is hired to do. T. Anderson expressed concern of creating an extra
bureaucracy.
c. J. November suggested that he, L. Lanier and J. Leroux meet as a
subcommittee, to draft language for one or more ordinances, before the next
meeting.
8. Dates for future meetings. The committee is scheduled to meet next on April 20 and
April 27, and may meet on May 11 and/or May 25, as needed.
9. Other business. None.
10. Adjournment. The meeting adjourned at 8:36 p.m.
ATTACHMENTS
- Responses from city clerks regarding standing committees
- Emails from community residents providing input to the Advisory Committee
Minutes submitted by Kevin Hogencomp/transmitted to committee members on May 17,
2017.
c .Wl /eNa4i�
h Leroux, Chair
Attest
Item 3- Responses from CRY Clerks
BNRPAC April 13, 201]
SUBJECT:
Responses from City Clerks regarding standing committees.
SUBMITTED BY:
Donna L. Bartle, City Clerk AY15
DATE:
April 11, 2017
BACKGROUND:
In an effort to provide information to the Beautification and Natural
Resource Preservation Advisory Committee that could possibly help
with the task of creating a standing committee for Atlantic Beach, an
email was sent to fellow Florida clerks on March 15, 2017, stating
the following:
"The City of Atlantic Beach is looking into creating a standing
advisory committee to handle issues relating to Beautification,
Natural Resource Preservation and Environmental concerns. Does
anyone have a similar committee? If so, can you please share
whatever information you have about the Committee (i.e. the
Charge, Ordinance, Resolution, etc.) with me?"
To date, four responses were received and are attached for your
review.
ATTACHMENTS: 1) Response from City of Punta Gorda
2) Response from City of Cocoa Beach
3) Response from City of Brooksville
4) Response from City of Venice
Item 3- Responses from City Clerks
Attachment 1 BNRPAC April 13, 2017
Bartle, Donna
From: faccinfo@googlegroups.com on behalf of Karen Smith <KSmith@ci.puntagorda.lfus>
Sent: Thursday, March 16, 2017 7:40 AM
To: 'faccinfo@googlegmups.com'
Subject: [FACC Discussion Forum] RE: Committee
Attachments: Beautification Reso.pdf; Beautification Bylaws.pdf
Morning Dawn,
We had a beautification committee but they were disbanded some time ago. Attached are the bylaws and the reso that
created the committee. Hope this helps. K
Karen Smith, CMC
City Clerk
City of Punta Gorda
326 West Marion Avenue
Punta Gorda FL 33950
Phone:941-575-3305
poclerk@000rda us
www.pqorda.us
Please sure: Florida has a very broad public records law. Most written communicotiau to City officials regarding City business are public records available
to the public and media upon request. Your e-mail communications may be subject to public disclosure.
ASmdiu show the[ tan live longer where they am inu end down. Plume cousider the euv a mem hetero prse athis i""I.
PUNTA GO�RDA
IIY Happenrng Oa nie Harbor
From: faccinfo@googlegroups.com [mailto:faccinfo@googlegroups.com] On Behalf Of Bartle, Donna
Sent: Wednesday, March 15, 2017 6:10 PM
To: faccinfo@googlegroups.com
Subject: [FACC Discussion Forum] Committee
Hello Fellow Clerks!
The City of Atlantic Beach is looking into creating a standing advisory committee to handle issues relating to
Beautification, Natural Resource Preservation and Environmental concerns. Does anyone have a similar committee? If
so, can you please share whatever information you have about the Committee (i.e. the Charge, Ordinance, Resolution,
etc.) with me?
Any help would be appreciated.
Thank you,
Donna
Donna L. Bartle, City Clerk
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
(904) 247-5809
Item 3- Responses from City Cleft
Attachment 1 BNRPAC April 13, 2017
CITY OF PUNTA GORDA, FLORIDA
BEAUTIFICATION COMMITTEE
BYLAWS
1. CREATION, TERMS OF MEMBERS, CONDITIONS
The City Council shall have a Beautification Committee consisting of seven (7) members.
Members of the Committee shall be residents of Punta Gorda and shall serve without
compensation but may be reimbursed for such travel, mileage and per -diem as may be
authorized by the City Council. Appointment shall be made by the City Council on the
basis of experience, involvement in the community, and/or their Interest or expertise in
the area of landscaping and beautification projects. Appointments shall be a made for a
term of three (3) years with four members serving an initial two (2) year term in order to
stagger the members' terms. Appointees shall serve at the pleasure of the City Council
and may be reappointed to two (2) additional three year terms. Appointments to fill any
vacancy on the Beautification Committee shall be for the remainder of the unexpired
term of office, such member to be eligible for appointment to two (2) additional terms.
Members who fall to attend three (3) meetings In a twelve (12) month period without
cause and without notifying the applicable department secretary shall automatically
forfeit appointment, and the City Council shall promptly fill each vacancy. For purposes
of these rules and regulations, cause shall mean any situation which could not be
avoided or rescheduled without personal sacrifice. While the cause is determined by the
member involved, it shall be up to the Chairman to determine that the cause is, indeed,
justification for exemption to the rule. Chairmen shall also be subject to the same rule
and shall advise applicable department secretary with respect to any absences from
scheduled meetings.
2. OFFICERS
A. Officers of the Beautification Committee shall be Chairman and Vice Chairman to
be elected from the membership thereof. Officers shall be elected by the
Committee at their first regularly scheduled meeting by a majority vote of those in
attendance and thereafter at their first regularly scheduled meeting In February.
Officers shall serve for one (1) year, may be reelected for not more than three (3)
consecutive terms or may be replaced by election.
B. The Committee shall have a Recording Secretary, who shall be provided by the City
of Punta Gorda, and who shall not be an appointed member of the Beautification
Committee.
3. FUNCTIONS AND DUTIES OF OFFICERS
A. The Chairman shall be the presiding officer at all meetings of the Beautification
Committee. He/she may call special meetings at his/her discretion, sign all
documents of the Committee and may relinquish the Chair to the Vice Chairman or
other specific member at his/her discretion. The Chairman may not make nor
second motions but shall vote on any and all motions to come before the
Committee. The Chairman or designee shall also present all recommendations to
the City Council. It shall be the responsibility of the Chairman to notify the City Clerk promptly of any vacancies occurring in membership.
EXMrr A
Item 3- Responses from City Clarks
Amchment i BNRPAC April 13, 201]
B. The Vice Chairman shall serve In the absence of the Chairman and, while so
serving, shall have all the authority held by the Chairman.
C. A Recording Secretary shall attend all meetings of the Beautification Committee
and shall keep an accurate record of the spirit and Intent of statements made. All
motions shall be recorded, and an accurate record of all reasons for motions or
votes by members of the Committee shall be made. The minutes of each such
meeting shall be printed and distributed to members of the Committee, the City
Council and other appropriate persons at an early date. The original of the
minutes shall be placed in a binder comprising an accumulating permanent
record, such binder to be a part of the official records of the City of Punta Gorda.
4. MEETINGS
Regular meetings of the Beautification Committee shall be held in the City Council
Chambers, 326 West Marion Avenue, Punta Gorda, Florida, at 2:00 p.m., the third
Tuesday of every other eaeh month. Special meetings and/or workshops may be held at
the call of the Chairman or in his/her absence, the Vice Chairman or a majority of the
members. All meetings shall be open to the public and reasonable notice of the time
and place thereof shall be given to the public. All meetings shall conform to the Florida
Open Meetings Law, Florida Statutes, Chapter 286. In the event a quorum of members
Is not present for a scheduled meeting, such meeting shall be adjourned and
rescheduled as soon as possible consistent with notice requirements.
S. DUTIES
The Beautification Committee shall make recommendations to the City Council for:
A. The enhancement of the aesthetic beauty of the City.
B. The implementation of a City-wide street beautification program, including
entranceway signage and the Installation of landscaping throughout the City's
street rights-of-way and roadway medians.
6. MEETING PROCEDURE
The Chairman shall call each agenda item and briefly describe, or ask a member of the
staff to briefly describe, the proposition before the Committee. All persons who wish to
speak shall first give their name and address for the record, and obtain permission from
the Chairman regarding the speaking on an agenda Item. The Committee shall have full
opportunity to discuss all agenda Items. All statements shall be directed to the
Committee and cross conversation among those in attendance will be prohibited. The
Beautification Committee shall act generally in accordance with Robert's Rules of Order.
7. MOTIONS
If appropriate, following the completion of discussion on a particular Item, a motion
with a second shall be entertained by the Chairman which will describe the action, policy
or expenditure of funds being recommended to the City Council for their consideration.
7 A brief statement of reason for the motion should precede the making of the motion.
Any stipulations and/or special concerns about the Item being discussed shall be
Included in the recommendation to the City Council. Upon receiving the second, the
-2-
Item & Responses Rom City Clerks
Machnnenl l BNRPAC A0113, 2017
motion may be discussed and brought to a vote. The Chairman shall not make nor
second motions, but he/she has full voice and vote on all Issues before the Committee
for discussion.
Vote shall be by voice, by the raising of hands or by roll call at the discretion of the
Chairman. Any member may call for a roll call vote on any issue. Any motion may be
tabled or amended. If the Committee feels that delaying an action would be In the best
Interests of the parties involved, action may be continued to a date certain. Such a
motion for continuance shall include a reason for the action and shall require a majority
vote of those present. A majority In the affirmative shall carry the motion, with a
majority in the negative defeating the motion. A tie vote shall constitute a failed
motion.
8. QUORUM
Majority of the appointed members shall constitute a quorum for the transaction of
business.
9. VOTING REQUIREMENTS; CONFLICT OF INTEREST
No member of the Committee who Is present at any meeting may abstain from voting
with regard to any decision or recommendation, and a vote shall be recorded or counted
for each member present except when, with respect to any such member, there is or
appears to be a possible conflict of interest. Conflict of interest Is defined as any action
by the Committee that would inure to the member's special private gain or loss or which
the member knows would inure to the special private gain or loss of a relative or
business associate of the member.
When there Is or appears to be a conflict of Interest, the member shall so state for the
record and shall not vote on the Issue. Further, the member shall within fifteen (15)
days after the vote occurs, disclose the nature of his/her interest as a public record in a
memorandum filed with the Recording Secretary, who shall incorporate the
memorandum In the minutes.
CITY OF PUNTA GORDA, FLORIDA
By
Mayor
-3-
Atladment 1 BNRPAC April 13, 2017
CITY OF PUNTA GORDA
RESOLUTION NO. 2123-99
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PUNTA GORDA, FLORIDA, CREATING A BEAUTIFICATION
COMMITTEE/ AND PROVIDING AN EFFECTIVE DATE
WHEREAS, prior hereto an ad hoc and informal committee known as
the "Beautification Committee" has been meeting to discuss and
implement a city-wide street beautification program; and
WHEREAS, at its March 17, 1999 meeting, City Council voted to
• disband the informal committee known as the 'Beautification Committee"
and thereafter formally create a "Beautification Committee" and
NOW, TBEEEFORR, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PUNTA GORDA, FLORIDA,
SECTIOM 1. Creation. There is hereby created a City
committee, hereinafter referred to as the "Beautification Committee".
SECTION 2. Purpose. The purpose of the
Beautification Committee shall be the enhancement of the aesthetic
beauty of the City and offering recommendations to City Council for
the implemention of a City-wide street beautification program,
including entranceway signage and the installation of landscaping
throughout the City's street right-of-wayB and roadway medians.
SECTION 3. Composition. The Beautification Committee
shall be composed of 9 members appointed by the City Council.
SECTION 6. Term of Appointment. Members of the Beautification
Committee shall serve for a term of three years and be eligible for
two additional three year terms.
SECTION S. Officers. The Beautification Committee
shall elect a Chalrperon and a Vice -Chairperson from among its
members.
• SECTION 6. Vacancies. It shall be the duty of the
Chairperson of the Beautification Committee to notify the City Clerk
promptly of any vacancies occurring in membership; and the City
Council shall promptly fill any such vacancy for the unexpired term.
SECTION 7. Procedure. A majority of the
Beautification Committee shall constitute a quorum. The
Beautification Committee shall act generally in accordance with
Robert's Rules of Order.
SECTIO* S. meetings.
(1) All meetings of the BeAntificatinn Committee shall be open
to the public and reasonable notice of time and place
Item 3- Resporses from City Clerks
Attachment 1 BNRPACApol 13, 2017
thereof shall be given to the public. All meetings shall
conform to the Florida Open Meetings Law, Florida Statutes,
Chapter 286.
(2) Reguler meetings of the Beautification committee shall be
held in the City Council Chambers, 326 N. Marion Avenue,
Punta Gorda, Florida, at 2:00 p.m., the third Tuesday of
each month. Special meetings or workshops shall be held at
Such times as determined by the Chairperson or a majority of
the members.
(3) The City Clerk's office shall keep permanent minutes of all
Beautification Committee meetings. The minutes shall record
• attendance of the Committee members, its resolutions,
findings, recommendations and action..
SECTION 9. Powers. The Beautification Committee
shall be advisory only and shall have no power to contract or commit
the City Council.
SECTION 10. Compensation. Members of the Beautification
Committee shall receive no fee or salary for their services.
SECTION 11. Duratioe. The Beautification Committee shall
continue in existence until disbanded or dissolved by the City
Council.
SECTION 12. This Resolution shall take effect immediately.
ADOPTER in regular session of the City Council of the City of
PuntaGorda, Florida, this 21st day of April 1999.
b e
ROBERT H. SHXNEDO, Mayor
ATTEST:
•
BELNp , City Clerk
aH
A9 TO FOAM,
.-BERNTSSON, City Attorney Date
Hem 3 Responses from City Cleat
Attachment 2 BNRPAC April 13, 2017
Bartle, Donna
From: faccinfb@googlegroups.com on behalf of Loredana Kalaghchy
<Ikaleghchy@cityofcocoabeach.com>
Sent: Thursday, March 16, 2017 12:59 PM
To: faccinfo@googlegroups.com
Subject: [FACC Discussion Forum] RE: Committee
Attachments: 2016-21 Environmental Sustainablity Policy & Committee (08-04-16).pdf; Sustainability
Policy.docx
Cocoa Beach recently created a Sustainability Committee. Enclosed find Resolution.
loredana Kalaghchy, Master Municipal Clerk (MMC) I city clerk ] city of cocoa beach I p.o.box 322430 ] cocoa beach
I f132932-2430 1 tel: 321.868-3235 1 www.dwofcocoabeach.com
E -malts are considered a public record, and are subject to disclosure. -
From: facdnfo@googlegroups.com [mallbo1socinfofgooglegroups.com] On Behalf of Bartle, Donna
Sent: Wednesday, March 15, 2017 6:10 PM
To: faocinfoftilgooglegroups.com
Subject: [FACC Discussion Forum] Committee
Hello Fellow Clerks[
The City of Atlantic Beach is looking into creating a standing advisory committee to handle issues relating to
Beautification, Natural Resource Preservation and Environmental concerns. Does anyone have a similar committee? If
so, can you please share whatever Information you have about the Committee (i.e. the Charge, Ordinance, Resolution,
etc.) with mel
Any help would be appreciated.
Thank you,
Donna
Donna L. Bartle, City Clerk
City of Atlantic Beach
800 Seminole Read
Atlantic Beach, FL 32233
(904)247-5809
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Item 3 Responses from City Clerks
Attachment 2 BNRPAC April 13, 2017
RESOLUTION NO. 201 6.21
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF COCOA BEACH,
FLORIDA, ADOPTING AN ENVIRONMENTAL SUSTAINABILITY POLICY;
ESTABLISHING THE COCOA BEACH SUSTAINABILITY COMMITTEE TO
IMPLEMENT THE POLICY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Cocoa Beach and its residents are mindful of the City's environment; and
WHEREAS, the Cocoa Beach City Commission has determined the need to develop programs
to identify sustainability efforts in the community, and
WHEREAS, City Staff has reviewed multiple documents on sustainablity in order to assemble
this Resolution, and the environmental sustainability policy was obtained from the City of Charlottesville,
Virginia; and
WHEREAS, the City Commission wishes to adopt the following policy:
ENVIRONMENTAL SUSTAINABILITY POLICY
• The City of Cocoa Beach Is mindful of its responsibility to our residents and future generations.
• The City of Cocoa Beach wishes to continue to build a distinctive, world-class, small city with a
vision to ensure the quality and sustainability of our natural and built environment.
• The City of Cocoa Beach Is committed to continuously Improve its environmental management
practices, In order to become a model of environmental performance and stewardship.
• The City expects that the culture and actions of the City reflect environmental sensitivily and
responsibility. As such, each Individual City representative is challenged and empowered to
proactively promote environmental leadership, through the following four environmental
stewardship principles:
• Conservation
Actively explore, create, and communicate environmentally -sound practices that
emphasize the environmental management hierarchy of pollution prevention (source
reduction), reuse, recycling, treatment, and environmentally safe disposal In order to
conserve and protect our region's natural resources. The conservation principle includes
assessing the effect on the environment of City activltles, products, and services
throughout their life cycles.
• Cooperation
Build partnerships, Inside and outside the City, to sustain and enhance our environment.
• Environmental Compliance and Risk Reduction
Ensure that technologies, facilities, processes, and operating procedures meet and, when
possible, exceed environmental, health, and safety requirements and other requirements
that the City has committed to meet.
• Restoration
Promptly and responsibly correct conditions that hinder sustainable environments.
WHEREAS, in order to promote the stewardship principles, the City wishes to create the Cocoa
Beach Sustalnabllfly Committee; and
WHEREAS, the Committee is being created to develop, maintain, and monitor a Cocoa Beach
Sustainability Plan, which would Include objectives and targets consistent with sustainability standards
provided by the Florida Planning Association (FPA). The objectives of the Plan will be measurable,
meaningful, science -based, and understandable; and
WHEREAS, the City of Cocoa Beach commits to providing City resources appropriate for the
management and the maintenance of the Plan. A healthy and sustainable environment is essential for
the quality of life in Cocoa Beach; and
Item 3 Responses from City Clerks
Attachment 2 BNRPAC Aprll 13, 2017
RESOLUTION NO. 2016-21
WHEREAS, the City of Coma Beach shell Include the Commission -approved Sustalnabllity, Plan
tasks in the City's Strategic Plan, as the City Budget allows.
NOW, THEREFORE, BE IT ORDAINED BY: the City Commission of the City of Coma Beach, Florida:
SECTION 1: The above recitals are true and correct and by this reference are hereby
Incorporated, and made an Integral part herein.
SECTION 2: The City of Cocoa Beach adopts the Environmental Sustainability Policy listed in
this Resolution.
SECTION 3: The City Commission hereby establishes a new Committee, the Cocoa Beach
Sustainability Committee.
SECTION 4: This Resolution becomes effective upon adoption.
Uppp �vlcrn by Commissioner MAf A -e Z and seconded by Commissioner
/"I n I , K this Resolution 2016-21 was duly adopted ata Ilegular 4eetIng of the City
Commission of the City of Cocoa Beach, Florida, held on the _ day of , 2016.
Ayes: 5
Nays: O
7/0 talning: O
:;QA7Ity,
r -Co stoner
ATTEST:
L
Loredana Kalaghchy, MMC
City Clerk
K: useNaMX5HARED1Cammissbn -Agendas, Minutes, Ordinances, Resolutions, PeckeMkRewludws - Permanent
Reten0oM20101201621 S.WimbllityCommittee Eslabllshed.doox
Page 2 of 5
Item 3- Responses from City Clerks
ARachmenl2 BNRPAC April 13, 2017
RESOLUTION NO. 2016-21
EXHIBIT A -
COCOA BEACH SUSTAINABILITY COMMITTEE
I. PREFACE
The Cocoa Beach City Commission wishes to create the Cocoa Beach Sustainability Committee. The
Cocoa Beach Sustainability Committee:
✓ would be an Advisory Committee to the City Commission,
✓ would be composed of persons having interest, expertise, or Involvement in aspects of
sustainability that Include and are not limited to conservation, cooperadon, environmental
compliance and risk reduction, and restoration.
✓ advises and makes recommendations to the City Commission on sustainability -related
matters.
✓ would form partnerships, receive support, and contributions by other organizations with
sustainability programs.
II. PURPOSE
The City of Cocoa Beach recognizes that sustalnabillty is essential for the continued livability of the
planet. While there Is awareness of this global concern, the City recognizes that solutions, at the local
level, are critical. The Committee will recommend programs and policies and undertake actions that will
engage the City of Cocoa Beach, its residents and Its businesses In making Cocoa Beach a
sustainable City.
The Cocoa Beach Sustainablily Committee's review may include and is not limited to environmental matters,
heritage trees, open space, parks, water quality, trash, recycling and compost, and sustainability -related masers.
The Cocoa Beach Sustainability Committee will have the primary responsibility to assist in the creation,
Implementation and reporting on the Cocoa Beach Environmental -Sustainability Plan.
Implementation of such a Plan would include responsibilsy, to the extent possible, not only of the City
of Cocoa Beach, as an organization, but also recommendations to other institutions and groups in the
community and surrounding areas. The Committee would be responsible to pursue efforts related to
sustainability, such as, and not limped to, partnering with other cities, the IRL Council host of the Indian
River Lagoon (IRL) National Estuary Program, experts in Leadership, in Energy, and Environmental
Design (L.E.E.D,) and promoting best practices through recommendations for changes to
the City Code, as well as City Strategic Plan priorities.
Ill. MISSION STATEMENT
The citizens of the City of Cocoa Beach are committed to being responsible for improving the quality of
life in the community, by providing stewardship of the City's environmental resources in a manner that
Is equitable for all generations.
The City of Cocoa Beach recognizes its sustainability responsibility with the need to address the
Environmental Sustainability Policy that includes:
✓ Conservation—
Actively explore, create, and communicate environmentally sound practices that emphasize
the environmental management hierarchy of pollution prevention (source reduction), reuse,
recycling, treatment, and environmentally safe disposal in order to conserve and protect our
region's natural resources. The conservation principle Includes assessing the effect on the
environment of City activities, products, and services throughout their life cycles.
✓ Cooperation—
Build partnerships, Inside and outside the City, to sustain and enhance our environment.
K:WserdalalaRAREO\ComrnIwIon -Agendas, Minutes, Ordinances, Resolutions, PacketAResolusore - Permanent
Reterdon1201612016-21 auslelnsbilkyCommluee Eslablished.doox
Page 3 of 5
Item 3 Responses from City Clerks
Abashment 2 BNRPAC April 13.2017
RESOLUTION NO. 2616.21
✓ Environmental Compliance and Risk Reduction —
Ensure that technologies, facilities, processes, and operating procedures meet and, when
possible, exceed environmental, health, and safety requirements and other requirements
that the City has committed to meet.
✓ Restoration —
Promptiy and responsibly correct conditions that hinder sustainable environments.
IV. BYLAWS
A. RESPONSIBILITY.
The City of Cocoa Beach recognizes that sustainability is essential for the continued livability of the
planet. While sustalnabillty Is a global concern, solutions at the local level are critical. The Cocoa
Beach Sustainability Committee Is responsible for:
✓ helping to create the City of Cocoa Beach Sustainabllity Plan, a five-year plan that will
be reviewed and updated on a yearly basis.
✓ ensuring that the tasks of the Plan, which are approved by the Commission, are
included in the City Strategic Plan.
✓ providing recommendations to Implement the Sustainability Plan, and reporting
annually on measurements of success and failure.
✓ to the extent possible, recognizing that responsibility Is not only that of the City of
Cocoa Beach as an organization, but also other Institutions, groups and citizens in the
community.
✓ Coordinating and promoting education on sustainability.
B. MEMBERSHIP.
The City of Cocoa Beach Sustainability Committee shall consists of five (5) members appointed by the
City Commission. Members should represent a diverse range of interests and experiences related to
sustainability and are selected from, but are not limited to, the list noted below. Committee
membership may include non -Cocoa Beach residents. As long as the Committee is broad-based, not
every group needs be represented, and individual members may represent more than one group.
Committee representatives could be selected from:
(1) Educational Institutions
(2) Not-for-profit service organizations with proven relationship to the natural environment
(3) Science -based, environmental groups,
(4) Individuals/Organizations with proven interest in sustainable business practices
(6) Individuals/Organlzations with proven Interest In eco -tourism
(6) Sustainability experts— environment and energy efflclency
(7) Government entities
C. TERMS OF OFFICE AND ABSENCES.
The term of office Is four years, with the terms corresponding to the appointing Commissioner.
Members may be removed by the Commission, following a hearing; removal to be based on
misconduct or nonperformance of duty. A member who Is absent from three consecutively -scheduled
meetings, with approved or not approved absences, upon notification by the Committee Chair, may be
removed by the City Commission. Vacancies are filled by the appointing Commissioner for the
unexpired term.
K1userdalaVSHAREMCommisaion - Agendas, Minutes, Ordinances, Resolutions, PacketsWsxolullons- Pem,anent
Relentlont2010016-21 SuslainabilityCommittee Established.dom
Page 4 of 5
Item e- Responses hom City Clefs
Attachment 2 BNRPAC Apnl 13, 2017
RESOLUTION NO. 2016-21
D. OFFICERS.
At the first scheduled meeting of the calendar year, the Committee elects a Chair and Vice -Chair, who
are voting members and who hold office at the pleasure of the Commission.
E. STAFF SUPPORT.
The lead City department providing administrative support will be the Planning division, In the
City of Cocoa Beach Development Services Department. All City Departments may provide
support on an as -needed basis, upon request and approval by the City Manager.
F. ANNUALREPORT.
In January of each year, the Committee shall submit an annual report to the City Commission on
business conducted, as required by City Boards and Committees. The report will also Include reporting
on the Cocoa Beach SustainabRily, Plan.
G. EXPENSES.
Committee members receive no compensation, but may be reimbursed for duly -authorized expenses.
H. MEETINGS AND RULES.
Quorum: A majority of the Committee constitutes a quorum.
Rules: The Committee shall follow City rules set by the City Commission, City Code, and the Statute
Statutes. The Committee shall govern under the Sunshine Law and follow the Public Records law.
The Committee may adopt additional rules and regulations for its govemance.
Meetings: The Committee meets not less than six times per year. Meetings shall be held at City Hall,
and will be broadcast.
I. POWERS AND DUTIES.
The Cocoa Beach Sustainability Committee is advisory to the City Commission. The Committee:
(1) Makes recommendations to the Commission and City Manager for strategies
and/or actions designed to implement the Sustainability Plan and any subsequent
updates endorsed by the City Commission. Recommendations shall be science based.
(2) In January of each year, presents an annual report of business conducted the past year,
and recommends an annual work plan for the upcoming year, to the City Commission, in
order to secure approval
(3) In March of each year, the Committee recommends to the Commission, for their
approval, Sustainability Plan tasks that are to be Included In the City's Strategic Plan
and in the City's budget. The Committee proposes changes to the Sustainability Plan,
as deemed necessary, and seeks endorsement by the City Commission
(4) Creates and coordinates an education program on sustainability. Provides a yearly
event, such as a forum, to solicit public comments related to sustainable policies and
practices. and provides for education on sustainability
(5) Works on sustainability -related projects as directed by the Commission and/or City
Manager. Provides Input on sustainability policies and practices that reflect community
values, while balancing community priorities and resources.
K:tuserdaf ASHAREMCommleelon-Agendes. Minutes, Ordloanoes, Resdulions, PacketstResolutlons - Permanent
Retention1201512016-21 SuslainablllyCommlttee Establishad.dom
Page 6 of 6
Item 3 Responses from City Cleft
Aaachment 3 aNRPAC April 13, 2017
Bartle. Donna
From:
faccinfo@googlegroups.com on behalf of Melodie Miler <melodlemiler0819@gmail.com>
Sent:
Thursday, March 16, 2017 8:27 AM
To:
fawinfc@googlegmups.com
Subject:
Re: [FACC Discussion Forum] Committee
Attachments:
Resolution 85-17 and Articles.pdf
The City of Brooksville
has a Beautification Board. Attached is the Resolution and Articles for it Hope this
helps.
Melodic Miler
Deputy City Clerk
On Wed, Mar 15, 2017 at 6:09 PM, Bartle, Donna <dbartlena.coab.us> wrote:
Hello Fellow Clerks!
The City of Atlantic Beach is looking into creating a standing advisory committee to handle issues relating to
Beautification, Natural Resource Preservation and Environmental concerns. Does anyone have a similar
committee? if so, can you please share whatever information you have aboutthe Committee (i.e. the Charge,
Ordinance, Resolution, etc.) with me?
Any help would be appreciated.
Thank you,
Donna
Donna L. Bartle, City Clerk
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
(904) 247-5809
220
Item 3 Responses fom City Cleft
Ahac1vment3 BNRPAC APn113. 2017
RESOLUTION NO. 85-17
WamtEA3, the Beautification Board of the City of Brookeville was established
by the Brooksville City Council in an effort to create a clean City; and
weeapes, since its inception. the Eeautification Hoard hes strived to instill
In the people of the City of B enokevi3l. a pride is their neighborhoods, thereby
helping to beautify the City of Brookeville through cleaner neighborhoods; and W!
RBEREsS, the Beautification Board is atteeptiuS to educate the titisene
of the City of Brooksville is the proper containerizing and disposal of waste
materials, thereby ieproving attitudesa"behavior toward, littering and the
ewirn®enc; and
RBEEEAS, the Beautificatiaa Board has established, and wish.. the City
CouxL1's support, with the Article. of the Beautification Board, attached hereto
as Exhibit A;
NOG: THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BROOKSVILLE,
FLORIDA, as fellows:
1. The City Council of the City of Brooksville, Florida, hereby express..
their support of the efforts of the Beautification Board of the City of Brooksville,
i
recognizing their strides toward creating e re beautiful City.
2. The City Conrail of the City of Brooksville. Florida, hereby adapts
the Aiticlee of the Beautification Board, attached hereto ae Exhibit A,
3. This Resolution adopted during regular .a..ho. of the Brooksville City
Council this 18th day of november, 1985, A.D.
- CITY OF HROOHSVILLE, FLORIDA '
/s/ Alvis R. Mazourek, Mayor
Alvis R. Ma.ourek, Mayor
ATTEST:
1
� I
/a/ Sandra L. Woodall, City Clerk
Sandra Goodall, City Clerk
Item 3- Responses from Cay Clerks
Anachme ! 3 BNRPAC April 13, 2017
CITY OF BROOKSVILLE
ARTICLES OF THE BEAUTIFICATION BOARD
Section 1. Created:
A City Beautification Board is hereby created.
Section 2 Board Members:
All Board Members shall be appointed by the City Council.
Board Members consist of
Executive Members described in Section 4
Ex -officio Members described in Section 4
Section 3 Purposes Functions and Goals of the Board:
The purposes, functions and goals of the Board are w follows:
a. To create a clean City and to instill in the people of Brooksville a pride in their
neighborhoods which will mature into a greater pride in their City;
b. To solicit financial support for current and future operation and growth of the Board;
C. To convey to the public the importance of maintaining cleanliness in the City;
d. To study, investigate, develop, and recommend to the City Council plans for improving
beautification of the City;
e. To encourage planting and preservation of trees, shrubs, plants, flowers, and other objects
and omamentation in the City;
E To advise with and recommend plans to organizations and groups in the City for the
beautification of the City, and;
g. To promote public interest in the general improvement of the appearance of the City.
F:\WP WORK\ClerkOffice\BOARDS\Beautification Board\ARTICLES-
GUIDELINES\Articles 9-09-09.doc
Item 3- Responses 1mm City Clerks
Attachments BNRPAC April 13, 2017
Section 4. Comoosition: Anointment Term: Vacancies: Residence Required
The Executive Committee shall consist of not more than seven (7) members who shall be
appointed by the City Coudcil. The Executive Committee shall elect one (1) of its members to
be Chairperson thereof. Each member of the Executive Committee shall be appointed for a four
(4) Year term of office.
In the event a member of the Executive Committee shall miss three (3) consecutive regular
meetings, without notification to the Secretary to the Board, the Chairperson or Vice -Chairperson
of the Board shall advise the City Council of same and the seat shall be declared vacant.
Vacancies on the Board shall be filled by City Council for the unexpired term of the member
whose vacancy is being filled. The Executive Committee, through its Chairperson or Vice -
Chairperson, shall submit recommendations to the City Council for members on the Executive
Committee. All members should be registered voters, and shall be appointed by City Council.
In addition, appointments to expiring terms will be named in January of every year.
In addition to the appointed members of the Executive Committee, thele shall be a City Council
member. Members shall receive no compensation for their appointment.
Section 5. Chairperson:
The Executive Committee shall appoint the Chairperson and Vice -Chairperson of the Board for a
one (1) year term. The election shall take place in September of every year. The Chairperson
shall preside over all regular and special meetings of the Executive Committee. In the event the
Chairperson is unable to attend a meeting, the Vice -Chairperson shall preside over the meeting.
Section 6. Meetings:
The Executive Committee shall meet at least monthly except for the months of July and August
and shall designate a regular time and place for its meetings. In addition, the Executive
Committee shall convene for such special meetings as are scheduled by the Chahpwron as
provided above. All meetings of the Executive Committee shall be subject to the provisions of
Chapter 286, Florida Statutes (1981), concerning Government in the Sunshine.
Section 7. Ouorum:
A simple majority of the members of the Executive Committee must be present at any Executive
Committee meeting to constitute quomm to conduct official business. In the event a quorum
cannot be attained, the Chairman shall designate a new date for its regular meeting, so that the
Executive Committee is in compliance with Section 6.
Section 8. Maiority Vote Required:
A majority vote of all those present at all Executive Committee meetings shall be required to take
binding action at such meetings.
F:\WP WORK\ClerkOffice\BOARDS\Beautification Board\ARTICLES-
GUIDELINES\Articles 9-09-09.doc
Item 3 Responses from City Clerks
Aftemnera 3 BNRPAC April 13, 2017
Section 9. Rules of Procedure:
The Executive Committee shall adopt Hiles of procedure to govern their meetings and functions
at or as soon as practicable after their respective initial meeting.
A printed agenda shall be made available to all members of the Board. Notification to the
secretary of the Board no less than one (1) week before regular meeting. Anyone seeking to be
added to the agenda after that time shall request permission from the Chairperson. The
Chairperson shall make a determination as to add the item(s) to the agenda, call a special
meeting to handle the additional item(s), or refer them to the next meeting. No item shall be
denied the agenda if proper procedure has been followed.
Section 10. Powers of the Executive Committee:
The Executive Committee shall have the following powers, subject to final approval by the City
Council:
a. To adopt, amend, and repeal rules to assist it in attaining its purposes, functions, and
goals;
b. To establish such committees and subcommittees as it deems necessary to assist it in
meeting its purposes, functions, and goals;
C. To institute plans and programs to implement its purposes, functions, and goals;
d. To solicit donations and contributions of money, services, products, property, facilities,
gifts, and grants for use by the Board to make recommendations to City Council for the
attainment of its purposes, functions and goals;
e. To make recommendations to the Mayor and City Council regarding programs and
actions it deems necessary to accomplish its purposes, functions, and goals;
f To make recommendations to City Council to disburse funds within the limitations of the
appropriations it receives under Section 11, Item (d);
g. All other necessary and proper powers incidental to those listed in this section which are
reasonably required to assist it in accomplishing its purposes, functions, and goals.
Section 11. Administrative Assistance from the City:
The City shall provide the Board with office space, equipment, supplies, telephone service,
secretarial support, and other administrative assistance w the City deems appropriate.
(Revised 09109/2009)
F:\WP WORK\ClerkOffice\BOARDS\Beautification Board\ARTICLES-
GUIDELINES\Articles 9-09-09.doc
Item 3- Responses from City Clerks
Anachment 4 BNRPAC April 13, 2017
Bartle, Donna
From:
faccinfo@googlegroups.com on behalf of Lod Stelzer <LStelzer@Venicegov.com>
Sent:
Thursday, March 16, 2017 9:30 AM
To:
faccinfo@googlegroups.com
Subject:
[FACC Discussion Forum] RE: Committee
Attachments:
2014-13 - Remove Etc -Officio Member from Environmental Advisory Board.pdf
I don't know if this is what you're looking for or notl
Lori Stelzer, MMC
City Clerk
City of Venice
401 W. Venice Avenue
Venice, FL 34285
941-882-7390
941-480-3031(FAX)
From: faccinfo@googlegroups.com[maitto:faccinfo@googlegroups.com] On Behalf Of Bartle, Donna
Sent: Wednesday, March 15, 2017 6:10 PM
To: faccinfo@googlegroups.com
Subject: [FACC Discussion Forum] Committee
Hello Fellow Clerksl
The City of Atlantic Beach is looking Into creating a standing advisory committee to handle Issues relating to
Beautification, Natural Resource Preservation and Environmental concerns. Does anyone have a similar committee? If
so, can you please share whatever information you have about the Committee (i.e. the Charge, Ordinance, Resolution,
etc.) with me?
Any help would be appreciated.
Thank you,
Donna
Donna L. Bartle, City Clerk
City of Atlantic Beech
800 Seminole Road
Atlantic Beach, FL 32233
(904)247-5809
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Item 3- Responses from City Clerks
Attachment 4 BNRPAC April 13, 2011
Prepared by: City Attorney, City Clerk
RESOLUTION NO. 2014-13
A RESOLUTION OF THE CITY COUNCIL OF THE CIN OF VENICE, FLORIDA, REMOVING THE EX -
OFFICIO MEMBER OF THE ENVIRONMENTAL ADVISORY BOARD; EXPANDING THE DUTIES AND
RESPONSIBILITIES OF THE BOARD; SUPERSEDING RESOLUTION NO. 2011-10; AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the Environmental Task Force was created by Resolution No. 2008-07; and
WHEREAS, the Environmental Task Force was renamed the Environmental Advisory Board by
Resolution No. 2011-10; and
WHEREAS, city council desires to remove the ex -officio member of the board; and
WHEREAS, city council wishes to expand the Environmental Advisory Board's duties and
responsibilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VENICE, FLORIDA,
as follows:
SECTION 1. The Whereas clauses above are ratified and confirmed as true and correct.
SECTION 2. Resolution No. 2011-10 is hereby superseded.
SECTION 3. Composition. The Environmental Advisory Board shall be composed of seven
members appointed by the mayor and subject to confirmation by city council. With the
exception of the city council ex-officlo member, current board members as established by
Resolution No. 2011-10, appointed by the mayor and confirmed by city council, shall continue
to serve their terms of office. Members shall be city residents, owners of real property located
within the city or work within the city. Five of the members must be city residents. Members
shall have appropriate backgrounds in environmental policy or related fields and should
demonstrate an interest and knowledge in environmental Issues, The term of office of each
voting member shall be three years.
SECTION 4. Duties and responsibilities. The board will facilitate the development of an
integrated environmental strategy by evaluating the city's current policies and practices and
providing specific recommendations for Improving the city's environmental impact.
Recommendations will be based on their examination of the city and Comparison with best
practices in other communities. Recommendations shall Include projections of cost, manpower,
time constraints and other pertinent factors for implementing the recommendations.
Recommendations may include, but are not limited to, how to do the following:
a. encourage the "greening' of Venice
b. encourage and promote eco -tourism
Page 1 of 2, Res. No. 2014-13
Item 3- Responses from City Clerks
Attachment 4 BNRPAC April 13, 201
C. Implement the U.S. Mayors' Climate Protection Agreement
d. promote efforts for restoration and protection of pond, lake and river shorelines
including designation of all of Myakka River as a "Wild and Scenic River"
e. encourage and promote environmental education, pollution prevention, and
sustainable development
f. encourage and advise on matters involving eco -tourism; and
g. any matter referred to it by City Council.
SECTION S. Compensation. Members shall serve without compensation.
SECTION 6. Officers. The board shall elect a chair and vice chair from among its members.
SECTION 7. Meetings. Meetings shall be held quarterly and at such other times as determined
by the board. All meetings of the board shall be open to the public, the public shall be given
reasonable notice of the time and location of each meeting and all meetings shall be conducted
in accordance with Florida Statutes Chapter 286.
SECTION R. Removal. Members serve at the pleasure of city council and may be removed by
city council at any time with orwithout cause.
SECTION 9. This resolution shall take effect immediately upon adoption.
APPROVED AND ADOPTED AT A REGULAR MEETING OF THE VENICE CITY COUNCIL HELD ON
THE STH DAY OF APRIL 2014.
h W. Holic, Mayor
ATTEST
Lori Selzer, MMC, ON Clerk
(SEAL)
Page 2 of 2, Res. No. 201413