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6-26-17 Agenda PacketInvocation and pledge to the flag Call to order 1. Approval of minutes CITY OF ATLANTIC BEACH CITY COMMISSION MEETING JUNE 26,2017-6:30 PM AGENDA A. Approve minutes of the Regular Commission Meeting on May 8, 2017. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Public Hearing-WAIV17-0001, Request for a waiver as permitted by Section 17-52 to allow a sign pmiially in the public right-of-way requiring Commission approval by Section 17-42(13) and to increase the maximum sign height fi·om 8 feet as required by Section 17-29(c)(l) to 12 feet at Saltair Section 1 Lots 765 and 766 (aka 617 Atlantic Boulevard). B. Public Hearing-WAIV17-0002, Request for a waiver from City Code Section 19-7 Driveway Limitations to Allow a Circular Driveway at 1639 Sea Oats Drive. C. Short Term Rentals & Enforcement of Ordinance No. 90-10-212 and Section 24-82(1). (Commissioner Stinson) D. Formation of a Parking Advisory Resource Committee (Commissioner Stinson) 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Recreation & Special Events Repmi and Major Public Works Projects Fiscal Year 2016-2017 Status Repmi for June 2017 and Building Depmiment Monthly Activity Report for May 2017. B. Award Bid 1617-08 for the Jordan and Donner Park Improvements -CDBG 2017 to Hager Construction Company in the amount of$113,060.00. C. Award the Bid (Bid No. 1617-09) to Hubbard Construction Company in the amount of $314,860.25, authorize the City Manager to execute the contract, and approve milling and paving of additional roadways as the budgeted funds will allow (up to $400,000) while the contractor is mobilized on the job. D. Acknowledge receipt of the 2016 Gabriel Roeder Smith & Company City of Atlantic Beach Retirement System Actuary Reports. E. Approve the Scope of Services and Fee Proposal for the Stormwater Master Plan Update (RFP 17-01) and authorize the City Manager to sign the Agreement with Jones Edmunds. 5. Committee Reports A. Appointment of the Pension Board of Trustees -Fifth Member 6. Action on Resolutions 7. Action on Ordinances 8. Miscellaneous Business (Discussion only) A. Proposed budget amendment ordinance to appropriate City Development Block Grant (CDBG) that canied over from prior years. 9. City Manager Reports A. City Manager's Report B. 90-Day Calendar (July through September 2017) C. Maypmi Road Speed Limit 10. Reports and/or requests from City Commissioners and City Attorney Adjournment Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City's website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effmi is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00PM, Friday, June 23, 2017. 2 A g e n d a I t e m 1 A J u n e 2 6 , 2 0 1 7 M I N U T E S R E G U L A R C I T Y C O M M I S S I O N M E E T I N G M A Y 8 , 2 0 1 7 - 6 : 3 0 P M C I T Y H A L L , 8 0 0 S E M I N O L E R O A D I N A T T E N D A N C E : M a y o r M i t c h e l l E . R e e v e s M a y o r P r o T e r n J o h n S t i n s o n C o m m i s s i o n e r H a r d i n g C o m m i s s i o n e r J i m m y H i l l C o m m i s s i o n e r M . B l y t h e W a t e r s I n v o c a t i o n a n d p l e d g e t o t h e f l a g C i t y A t t o r n e y B r e n n a D u r d e n C i t y M a n a g e r K e v i n H o g e n c a m p C i t y C l e r k D o n n a L . B a r t l e R e c o r d i n g S e c r e t a r y J o a n i e B o w m a n C o m m i s s i o n e r S t i n s o n g a v e t h e I n v o c a t i o n , f o l l o w e d b y t h e P l e d g e o f A l l e g i a n c e t o t h e F l a g . C a l l t o O r d e r : M a y o r R e e v e s c a l l e d t h e m e e t i n g t o o r d e r a t 6 : 3 4 p . m . C i t y C l e r k B a r t l e c a l l e d t h e r o l l a n d M a y o r R e e v e s n o t e d t h a t a q u o r u m w a s p r e s e n t . 1 . A p p r o v a l o f m i n u t e s A . A p p r o v e m i n u t e s o f t h e r e g u l a r C o m m i s s i o n M e e t i n g o n M a r c h 2 7 , 2 0 1 7 . M a y o r R e e v e s a s k e d i f t h e r e w e r e a n y c o r r e c t i o n s t o t h e a b o v e m i n u t e s . T h e r e w e r e n o c o r r e c t i o n s , s o M a y o r R e e v e s s t a t e d t h e m i n u t e s s t a n d a s s u b m i t t e d . C o u r t e s y o f F l o o r t o V i s i t o r s M a y o r R e e v e s e x p l a i n e d t h a t t h e r e w i l l b e t w o p r e s e n t a t i o n s t o n i g h t a n d i n t r o d u c e d t h e E x c h a n g e C l u b . S t e v e B a u e r , P r e s i d e n t o f t h e E x c h a n g e C l u b o f t h e J a c k s o n v i l l e B e a c h e s , p r e s e n t e d a P r o u d l y W e H a i l a w a r d t o M a y o r R e e v e s f o r t h e w o n d e r f u l d i s p l a y o f t h e A m e r i c a n f l a g a t t h e B e a c h e s V e t e r a n s M e m o r i a l P a r k i n t h e C i t y o f A t l a n t i c B e a c h . A . P r e s e n t a t i o n o n t h e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( T I P ) f o r F i s c a l Y e a r s 2 0 1 7 / 2 0 1 8 t h r o u g h 2 0 2 1 / 2 0 2 2 b y D e n i s e B u n n e w i t h . D e n i s e B u n n e w i t h , P l a n n i n g D i r e c t o r f o r t h e N o r t h F l o r i d a T r a n s p o r t a t i o n P l a n n i n g O r g a n i z a t i o n e x p l a i n e d t h a t J i m G r e e n e f r o m t h e F l o r i d a D e p a r t m e n t o f T r a n s p m i a t i o n w a s p r e s e n t . S h e p r e s e n t e d t h e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( T I P ) a n d a n s w e r e d q u e s t i o n s f r o m t h e C o m m i s s i o n . M a y o r R e e v e s r e q u e s t e d t h a t t h e y b e i n v o l v e d i n h e l p i n g w i t h M a y p m i R o a d a n d A t l a n t i c B o u l e v a r d t r a f f i c i s s u e s a n d w o r k i n g w i t h J T A t o p l a n f o r b u s p u l l o f f s . M a y o r R e e v e s e x p l a i n e d t h e p r o c e s s f o r p u b l i c c o m m e n t s a n d o p e n e d t h e C o m i e s y o f t h e F l o o r t o V i s i t o r s . C i t y C l e r k D o n n a B m i l e c a l l e d e a c h s p e a k e r t o t h e p o d i u m . T i m A n d e r s o n , 8 2 4 S h e r r y D r . , e x p r e s s e d c o n c e r n a b o u t t h e t r e e t r i m m i n g d o n e b y J a c k s o n v i l l e E l e c t r i c A u t h o r i t y ( J E A ) a n d s p o k e i n s u p p m i o f u n d e r g r o u n d p o w e r l i n e s . M i k e G r u n i k , 2 0 5 1 V e l a N o r t e C i r . , v o i c e d a c o m p l a i n t a b o u t e x c e s s i v e n o i s e r e l a t e d t o a s k a t e b o a r d r a m p a n d s o u n d s y s t e m a t h i s n e i g h b o r ' s h o u s e a n d r e q u e s t e d s o m e t y p e o f l e g i s l a t i o n r e g u l a t i n g t h i s a c t i v i t y . M a y o r R e e v e s a s k e d I n t e r i m C h i e f G u a l i l l o t o g e t w i t h M r . G r u n i k a b o u t h i s c o n c e r n . A g e n d a I t e m 1 A J u n e 2 6 , 2 0 1 7 M a y 8 , 2 0 1 7 R E G U L A R C O M M I S S I O N M E E T I N G P a g e 2 o f 6 C a s e y J o n e s , 3 5 8 1 1 t h S t . , t h a n k e d t h e C o m m i s s i o n e r s w h o s u p p m i e d t h e S e a T u r t l e O r d i n a n c e a n d s p o k e a b o u t p a l m t r e e l i g h t i n g e n d a n g e r i n g b a b y s e a t u r t l e s . G l e n n S h u c k , 1 0 4 S i l v a n D r . , s p o k e i n o p p o s i t i o n t o t h e p e r m i t i s s u e d t o G a t e G a s S t a t i o n f o r t h e 2 4 / 7 h o u r s o f o p e r a t i o n . T h e C o m m i s s i o n a d d r e s s e d M r . A n d e r s o n ' s c o m m e n t s a b o u t t r e e t r i m m i n g a n d u n d e r g r o u n d p o w e r l i n e s . M a y o r R e e v e s e x p l a i n e d t h a t I n t e r i m C i t y M a n a g e r H o g e n c a m p w i l l m e e t w i t h J E A t o w o r k t o w a r d a s o l u t i o n . 3 . U n f i n i s h e d B u s i n e s s f r o m P r e v i o u s M e e t i n g s N o n e . 4 . C o n s e n t A g e n d a N o n e . 5 . C o m m i t t e e R e p o r t s N o n e . 6 . A c t i o n o n R e s o l u t i o n s N o n e . 7 . A c t i o n o n O r d i n a n c e s A . O r d i n a n c e N o . 9 0 - 1 7 - 2 2 7 , P u b l i c H e a r i n g a n d F i r s t R e a d i n g A N O R D I N A N C E O F T H E C I T Y O F A T L A N T I C B E A C H , C O U N T Y O F D U V A L , S T A T E O F F L O R I D A , M O D I F Y I N G A P R E V I O U S L Y A P P R O V E D P L A N N E D U N I T D E V E L O P M E N T ( P U D ) K N O W N A S T H E F L E E T L A N D I N G P U D , T O P R O V I D E F O R T H E I N C L U S I O N O F A N A D D I T I O N A L 2 . 4 1 A C R E S I N T H E S I T E P L A N , T O C H A N G E T H E Z O N I N G D I S T R I C T C L A S S I F I C A T I O N O F S A I D A D D I T I O N A L 2 . 4 1 A C R E S F R O M C O N S E R V A T I O N ( C O N ) T O P L A N N E D U N I T D E V E L O P M E N T ( P U D ) , A N D T O M O D I F Y T H E A P P R O V E D S I T E D E V E L O P M E N T P L A N F O R A N E W I N T E R N A L A C C E S S R O A D W A Y , E X P A N S I O N O F S T O R M W A T E R R E T E N T I O N F A C I L I T I E S , S A N I T A R Y S E W E R L I F T S T A T I O N , N A T U R E T R A I L , A N D C O N S E R V A T I O N A R E A ; P R O V I D I N G F O R S P E C I A L C O N D I T I O N S ; P R O V I D I N G F O R F I N D I N G S O F F A C T ; P R O V I D I N G F O R A S A V I N G S C L A U S E ; R E Q U I R I N G R E C O R D A T I O N ; A N D P R O V I D I N G A N E F F E C T I V E D A T E . C i t y C l e r k B a r t l e r e a d t h e O r d i n a n c e b y t i t l e o n l y . S t e v e L i n d o r f f , 2 0 9 2 V e l a N o r t e C i r c l e , e x p l a i n e d t h a t t h e a p p l i c a n t p r o v i d e d a R e s p o n s e t o C o n c e r n s a n d i s h e r e t o r e s p o n d t o q u e s t i o n s . B r a d W e s t e r w i t h D r i v e M c A f e e P e a k & H a w t h o r n e , 1 I n d e p e n d e n t D r i v e , S u i t e 1 2 0 0 , J a c k s o n v i l l e , F L , a p p l i c a n t r e p r e s e n t i n g t h e o w n e r f o r F l e e t L a n d i n g , o f f e r e d t o a n s w e r q u e s t i o n s a n d a s k e d f o r t h e C o m m i s s i o n s c o n s i d e r a t i o n a n d a p p r o v a l . M a y o r R e e v e s o p e n e d t h e p u b l i c h e a r i n g . N o o n e f r o m t h e a u d i e n c e s p o k e , s o M a y o r R e e v e s c l o s e d t h e p u b l i c h e a r i n g . M o t i o n : A p p r o v e O r d i n a n c e N o . 9 0 - 1 7 - 2 2 7 o n f i r s t r e a d i n g a n d t o m o v e f o r w a r d t h e O r d i n a n c e t o a s e c o n d r e a d i n g o n M a y 2 2 , 2 0 1 7 . M o v e d b y S t i n s o n , S e c o n d e d b y H a r d i n g 2 A g e n d a I t e m 1 A J u n e 2 6 , 2 0 1 7 M a y 8 , 2 0 1 7 R E G U L A R C O M M I S S I O N M E E T I N G P a g e 3 o f 6 C o m m i s s i o n e r s S t i n s o n a n d W a t e r s t h a n k e d t h e a p p l i c a n t f o r a d d r e s s i n g t h e i r c o n c e r n s . M a y o r R e e v e s c o m m e n d e d F l e e t L a n d i n g f o r w o r k i n g w i t h o u r c i t y s t a f f a n d n e i g h b o r s . R o l l C a l l V o t e s : A y e : 5 H a r d i n g , H i l l , S t i n s o n , W a t e r s , R e e v e s N a y : 0 M O T I O N C A R R I E D 8 . M i s c e l l a n e o u s B u s i n e s s ( D i s c u s s i o n o n l y ) A . R e q u e s t f o r a u s e - b y - e x c e p t i o n a s p e r m i t t e d b y S e c t i o n 2 4 - 6 3 , t o a l l o w a n o f f - s t r e e t p a r k i n g l o t a s d e s c r i b e d b y S e c t i o n 2 4 - 1 6 2 f o r t h e b u s i n e s s e s l o c a t e d a t 6 1 9 , 6 2 5 a n d 6 4 5 A t l a n t i c B o u l e v a r d i n t h e C o m m e r c i a l G e n e r a l z o n i n g d i s t r i c t a t 6 3 0 S t u r d i v a n t A v e n u e . P l a n n e r D e r e k R e e v e s p r e s e n t e d a s l i d e s h o w a s h e e x p l a i n e d t h e r e q u e s t f o r u s e - b y - e x c e p t i o n a n d t h e C o m m u n i t y D e v e l o p m e n t B o a r d ' s r e c o m m e n d a t i o n t o a p p r o v e i t . H e a n d S e a n M o n a h a n , a p p l i c a n t a n d p r o p e r t y o w n e r , a n s w e r e d q u e s t i o n s f r o m t h e C o m m i s s i o n a b o u t s h i e l d i n g l i g h t f r o m r e s i d e n t s , h o u r s o f o p e r a t i o n , p e r v i o u s a n d i m p e r v i o u s r e q u i r e m e n t s , a n d p a r k i n g . T h e r e w a s c o n s e n s u s t o m o v e t h i s i t e m f o r w a r d . B . P r o p o s e d b u d g e t a m e n d m e n t o r d i n a n c e t o c o v e r a n t i c i p a t e d l e g a l c o s t s . F i n a n c e D i r e c t o r R u s s e l l C a f f e y e x p l a i n e d t h e O r d i n a n c e . M r . C a f f e y a n d C i t y A t t o r n e y D u r d e n a n s w e r e d q u e s t i o n s a b o u t t h e a d d i t i o n a l a t t o r n e y f e e s a n d l e g a l c o s t s . A b r i e f d i s c u s s i o n e n s u e d . T h e r e w a s c o n s e n s u s t o m o v e t h i s i t e m f o r w a r d . C . C h a p t e r 2 1 e d i t s . P l a n n e r D e r e k R e e v e s e x p l a i n e d t h a t t h i s i s a c o n t i n u a t i o n o f o u r d i s c u s s i o n t h a t s t e m m e d f r o m t h e t o w i n g o r d i n a n c e t o a l s o m a k i n g e d i t s t o C h a p t e r 2 1 t h a t s t a f f f e l t w e r e n e c e s s a r y i f w e w e r e a l r e a d y d o i n g a n o r d i n a n c e w i t h i n t h a t c h a p t e r . H e p r e s e n t e d a s l i d e s h o w a s h e e x p l a i n e d h i s s t a f f r e p m i . H e r e q u e s t e d c o n s e n s u s o n t h e f o l l o w i n g t h r e e q u e s t i o n s s o t h o s e d e c i s i o n s c a n b e i n c l u d e d i n a n o r d i n a n c e t o b e b r o u g h t b a c k t o t h e C o m m i s s i o n . 1 ) S h o u l d v e h i c l e s b e p r o h i b i t e d f r o m p a r k i n g o n t h e p a v e m e n t a n d u n p a v e d p m i i o n o f t h e r i g h t - o f - w a y ? ; 2 ) S h o u l d p a r k e d v e h i c l e s b e r e q u i r e d t o p r o v i d e a 2 f o o t w i d e s a f e t y z o n e a r o u n d t h e e n t i r e t y o f t h e v e h i c l e f r o m s t r e e t s a n d s i d e w a l k s ? ; a n d 3 ) S h o u l d t h e t o w r a t e s b e u p d a t e d t o m i r r o r t h o s e o f t h e C i t y o f J a c k s o n v i l l e ? P l a n n e r R e e v e s , I n t e r i m P o l i c e C h i e f G u a l i l l o a n d C i t y H o g e n c a m p a n s w e r e d q u e s t i o n s f r o m t h e C o m m i s s i o n a b o u t p a r k i n g , s a f e t y i s s u e s , a n d c i t i z e n p m i i c i p a t i o n . M r . R e e v e s m e n t i o n e d t h a t S e m i n o l e R o a d s h o u l d h a v e b e e n o n h i s l i s t o f r o a d s w h e r e p a r k i n g i s p r o h i b i t e d , b u t w a s i n a d v e r t e n t l y l e f t o f f . T h e r e w a s a l e n g t h y d i s c u s s i o n a m o n g t h e C o m m i s s i o n a b o u t b e i n g c o n s i s t e n t / u n i f o r m t h r o u g h o u t t h e C i t y , h a v i n g b e t t e r s i g n a g e a n d m a r k i n g p a r k i n g a r e a s , d e f i n i n g t h e l a w s t o h e l p w i t h e n f o r c e m e n t , m i r r o r i n g C i t y o f J a c k s o n v i l l e ' s t o w i n g o r d i n a n c e , a n d g e t t i n g t h e C o m m u n i t y D e v e l o p m e n t B o a r d ' s o p i n i o n . M r . R e e v e s s u m m a r i z e d t h e d i s c u s s i o n a n d m a d e s u g g e s t i o n s . H e r e p m i e d t h a t b a s e d o n t h e d i s c u s s i o n , h e p l a n s t o b r i n g b a c k a n o r d i n a n c e w i t h t h e c h a n g e s t o t o w i n g r a t e s a n d o t h e r u p d a t e s a n d c o n t i n u e t h e c o n v e r s a t i o n o n p a r k i n g i n t h e r i g h t - o f - w a y . H e r e q u e s t e d c l a r i t y o n Q u e s t i o n # 2 r e l a t i n g t o s a f e t y z o n e s . ( M a y o r R e e v e s c a l l e d f o r a r e c e s s a t 8 : 3 0 p . m . a n d r e c o n v e n e d t h e m e e t i n g a t 8 : 4 0 p . m . ) 3 A g e n d a I t e m 1 A J u n e 2 6 , 2 0 1 7 M a y 8 , 2 0 1 7 R E G U L A R C O M M I S S I O N M E E T I N G P a g e 4 o f 6 F u r t h e r d i s c u s s i o n e n s u e d a n d M r . R e e v e s a n d C h i e f G u a l i l l o p r o v i d e d i n p u t o n Q u e s t i o n s 1 & 2 a n d a n s w e r e d q u e s t i o n s : f i · o m t h e C o m m i s s i o n . M r . R e e v e s r e p o r t e d w h a t h e b e l i e v e d t h e c o n s e n s u s w a s a n d e x p l a i n e d h e w o u l d b r i n g b a c k a n o r d i n a n c e t h a t h a s t h e f o l l o w i n g : 1 ) t o w i n g r a t e s t h a t m i n o r s t h e C i t y o f J a c k s o n v i l l e ; 2 ) s a f e t y z o n e s , u p o n c o m p l a i n t e x c l u d i n g v i o l a t i o n s o r i g i n a t i n g o n p r i v a t e p r o p e 1 i y , a n d 3 ) n o t a l l o w p a r k i n g o n t h e p a v e m e n t o r i n t h e r i g h t - o f - w a y o n t h e t e n l i s t e d s t r e e t s . H e a n t i c i p a t e s b r i n g i n g t h e o r d i n a n c e t o t h e C o m m i s s i o n i n J u l y . T h e r e w a s c o n s e n s u s f r o m t h e C o m m i s s i o n t o a c c e p t P l a n n e r R e e v e s ' p l a n a n d t i m e l i n e m e n t i o n e d a b o v e . I n t e r i m C i t y M a n a g e r H o g e n c a m p s p o k e a b o u t g e t t i n g t h e a d h o c c o m m i t t e e t o g e t h e r t o c o m e u p w i t h a r e p o r t / r e c o m m e n d a t i o n . 9 . C i t y M a n a g e r R e p o r t s A . C i t y M a n a g e r ' s R e p m i I n t e r i m C i t y M a n a g e r K e v i n H o g e n c a m p r e p m i e d o n t h e f o l l o w i n g : • R e c e i v e d a n i n v i t a t i o n f r o m A t l a n t i c B e a c h E l e m e n t a r y S c h o o l t o b e s p e c i a l g u e s t s o n M a y 1 7 1 h & 1 8 1 h a t t h e i r l e a d e r s h i p d a y a c t i v i t i e s . H e i n d i c a t e d t h a t h e w o u l d g i v e t h e m t h e i n f m m a t i o n a n d a s k e d t h a t t h e y r e s p o n d t o h i m r e g a r d i n g t h e i r a t t e n d a n c e . • E x p l a i n e d t h a t h e w i l l h a v e h i s m o n t h l y M a n a g e r ' s r e p m i t h i s w e e k a n d a v e r y d e t a i l e d r e p m i f r o m K e v i n B o d g e , o u r C o a s t a l E n g i n e e r , r e g a r d i n g b e a c h r e n o u r i s h m e n t a l o n g w i t h o t h e r p r o j e c t u p d a t e s . • C l a r i f i e d t h a t t h e l e g a l f e e s f o r s e r v i c e s r e n d e r e d b y t h e C i t y A t t o r n e y i s $ 5 0 , 0 0 0 l e s s t h a n w h a t w a s r e p m i e d d u e t o t h e C i t y h a v i n g r e c e i v e d a $ 5 0 . 0 0 0 p a y m e n t d i r e c t l y a s a r e s u l t o f t h e v i g i l a n c e o f o u r C i t y A t t o r n e y . • R e p m i e d t h a t t h e M a y p o r t R o a d B u s i n e s s C o r r i d o r h a s a n e w v e r s i o n o f p r o p o s e d r e v i s i o n s a n d a r e l o o k i n g f o r s t a f f r e v i e w a n d r e c o m m e n d a t i o n s t o o c c u r i n a m o r e , t i m e l y f a s h i o n . M r . H o g e n c a m p i n t r o d u c e d K e l l y E r h a y e l w h o s p o k e a b o u t t h e r e v i s e d S e c t i o n H P r o p o s a l t h a t w a s h a n d e d o u t t o e v e r y o n e . S h e r e q u e s t e d t h a t t h e C o m m i s s i o n h a v e t h e C i t y M a n a g e r a n a l y z e t h e i r p r o p o s a l a n d p r o v i d e a f o r m a l r e c o m m e n d a t i o n a n d b e l i e v e d S e c t i o n 2 4 - 6 1 c l e a r l y g i v e s t h e C o m m i s s i o n t h e a b i l i t y t o m a k e t h e s e c h a n g e s . M r . H o g e n c a m p s p o k e a b o u t t h e n e e d f o r l a n d u s e r e g u l a t i o n c h a n g e s t o g o t o t h e C o m m u n i t y D e v e l o p m e n t B o a r d . C i t y A t t o r n e y D u r d e n s t a t e d t h a t u n d e r o u r p r o v 1 s 1 0 n s , t h e n o r m a l c o u r s e i s t o o b t a i n a r e c o m m e n d a t i o n f r o m t h e C o m m u n i t y D e v e l o p m e n t B o a r d ( C D B ) a n d t h e r e i s a p r o v i s i o n i n C h a p t e r 1 4 t h a t p r o v i d e s t h a t t h e C D B d o e s r e c o m m e n d c h a n g e s t o t h e l a n d d e v e l o p m e n t r e g u l a t i o n s ( L D R ) . S h e b e l i e v e s t h a t a s a l o c a l p l a n n i n g a g e n c y ( L P A ) , a t a m i n i m u m , t h e y w o u l d h a v e t o m a k e a f i n d i n g t h a t a n y c h a n g e s t o t h e L D R s a r e c o n s i s t e n t w i t h t h e C o m p r e h e n s i v e P l a n . S h e e x p l a i n e d t h e r e a s o n s w h y t h e C o m m i s s i o n m a y w a n t t o c o n s i d e r h a v i n g a w o r k s h o p w h i c h i n c l u d e s g e t t i n g p u b l i c i n p u t a n d g i v i n g f e e d b a c k t o s t a f f s o t h e y c a n b r i n g b a c k a d r a f t o r d i n a n c e . S h e b e l i e v e s t h a t d r a f t o r d i n a n c e s h o u l d g o t o t h e C D B f i r s t i n o r d e r t o o b t a i n t h e r e c o m m e n d a t i o n a n d t h e f i n d i n g t h a t i t i s c o n s i s t e n t w i t h t h e C o m p r e h e n s i v e P l a n . M a y o r R e e v e s s u g g e s t e d h a v i n g a j o i n t w o r k s h o p . D i s c u s s i o n e n s u e d . T h e c o n s e n s u s w a s t o h a v e a j o i n t w o r k s h o p w i t h t h e C o m m u n i t y D e v e l o p m e n t B o a r d a n d t h e M a y p o r t C o r r i d o r B u s i n e s s G r o u p . M a y o r R e e v e s r e q u e s t e d t h a t t h e C i t y C l e r k c h e c k e v e r y o n e ' s a v a i l a b i l i t y a n d s e t a d a t e 4 A g e n d a I t e m 1 A J u n e 2 6 , 2 0 1 7 M a y 8 , 2 0 1 7 R E G U L A R C O M M I S S I O N M E E T I N G P a g e 5 o f 6 B . 9 0 - D a y C a l e n d a r ( M a y 2 0 1 7 t h r o u g h J u l y 2 0 1 7 ) T h e r e w a s c o n s e n s u s t o a p p r o v e t h e 9 0 - D a y C a l e n d a r . 1 0 . R e p o r t s a n d / o r r e q u e s t s f r o m C i t y C o m m i s s i o n e r s a n d C i t y A t t o r n e y C i t y C l e r k B a r t l e • M e n t i o n e d t w o p r o p o s e d d a t e s i n J u l y f o r t h e B u d g e t W o r k s h o p s - W e d n e s d a y , J u l y 1 2 t h a n d W e d n e s d a y J u l y 1 9 t h a t 5 : 0 0 p . m . M a y o r R e e v e s a s k e d t h a t t h e y c o n t a c t t h e C i t y C l e r k t h i s w e e k w i t h t h e i r a v a i l a b i l i t y f o r t h o s e t w o d a y s . C i t y C l e r k B m i l e r e q u e s t e d t h a t t h e y r e s p o n d b y T h u r s d a y . C i t y A t t o r n e y D u r d e n • S p o k e a b o u t S e c t i o n H a n d t h e m o r a t o r i u m s . S h e s t a t e d t h a t i t i s t i m e t o w o r k o n t h e a u t o m o b i l e s e r v i c e s t a t i o n a n d i t w o u l d r e q u i r e h e l p f r o m D e r e k R e e v e s . S h e i n f m m e d e v e r y o n e t h a t t h e l e g i s l a t u r e d i d n o t a d o p t a n y l a w s t o a d d r e s s t h e m e d i c a l m a r i j u a n a a n d t h a t t h e D e p m i m e n t o f H e a l t h h a s u n t i l s o m e t i m e i n J u l y t o i s s u e n e w r e g u l a t i o n s . S h e s u g g e s t e d t h a t t h e y w a i t u n t i l t h e r e g u l a t i o n s h a v e b e e n a p p r o v e d a n d b e c o m e f i n a l b y t h e D e p a r t m e n t o f H e a l t h b e f o r e m o v i n g f o r w a r d . • R e m i n d e d t h e C o m m i s s i o n t h a t t h e y t e m p o r a r i l y s u s p e n d e d e n f o r c e m e n t o f o u r s i g n c o d e i n r e g a r d t o t e m p o r a r y s i g n s . • R e c o m m e n d e d t h a t t h e C o m m i s s i o n g i v e d i r e c t i o n t o s t a f f o n h o w t o p r o c e e d . C o m m i s s i o n e r W a t e r s • C o n g r a t u l a t e d M a y o r B r o w n o n t h e d e d i c a t i o n o f t h e S c e n i c A l A . S h e r e p o r t e d t h a t i t w a s a l o v e l y e v e n t , a g r e a t o p p m i u n i t y t o d r i v e a b e a u t i f u l d r i v e , t a k e t h e f e n y , a n d s l o w d o w n a n d e n j o y s o m e o f t h e t h i n g s t h e C i t y h a s t o o f f e r . C o m m i s s i o n e r H a r d i n g • E c h o e d C o m m i s s i o n e r W a t e r s ' c o m m e n t s . H e a l s o a t t e n d e d t h e d e d i c a t i o n a n d e x p r e s s e d h i g h r e g a r d s f o r M a y o r B r o w n . • T h a n k e d C i t y C l e r k B m i l e a n d h e r h u s b a n d f o r t h e g r e a t j o b t h e y d i d o n t h e d e c o r a t i o n s f o r o u r A t l a n t i c B e a c h e n t r y i n t h e p a r a d e a n d t h a n k e d C h i e f V i c G u a l i l l o a n d h i s o f f i c e r s f o r t h e i r p m i i c i p a t i o n . • R e m i n d e d e v e r y o n e o f t h e L e a g u e o f C i t i e s ' D i n n e r a t A t l a n t i c B e a c h C o u n t r y C l u b o n M a y 1 8 t h . H e h o p e s f o r a g o o d t u m o u t o f c i t y s t a f f a n d e l e c t e d o f f i c i a l s . C o m m i s s i o n e r H i l l • A p p r e c i a t e d a l l t h e e f f o r t t h a t w e n t i n t o t h e p a r a d e a n d a p o l o g i z e d f o r n o t b e i n g a b l e t o m a k e i t t o t h a t a n d t h e S c e n i c R o u t e ; t h e y w e r e i m p m i a n t t o h i m , b u t w a s b u s y w i t h s o m e b u s i n e s s - r e l a t e d i s s u e s . • S p o k e a b o u t t h e s k a t e r a m p i s s u e a n d e x p l a i n e d h e j u s t a s k e d I n t e r i m C i t y M a n a g e r H o g e n c a m p t o c o n t a c t t h e o w n e r o f t h e h o m e a n d s e e i f t h e y m i g h t o f f e r a s o l u t i o n t h a t w o u l d n o t r e q u i r e a c t i o n o n o u r p a r t . H e s u g g e s t e d t h a t C h i e f V i c G u a l i l l o m a k e c o n t a c t w i t h t h e r e s i d e n t . C o m m i s s i o n e r S t i n s o n • I n f o r m e d e v e r y o n e t h a t h e w i l l n o t b e a v a i l a b l e o n J u l y 1 9 t h f o r t h e B u d g e t W o r k s h o p a n d i s n o t a v a i l a b l e f o r t h e J u l y 2 2 n d T o w n H a l l M e e t i n g . • A n x i o u s t o s e e t h e S e m i n o l e R o a d p r o j e c t 1 0 0 % p l a n a n d t h i n k s t h a t w i l l b e i n t e r e s t i n g . • C o m m e n d e d t h e C o m m u n i t y D e v e l o p m e n t B o a r d f o r t h e i r w o r k o n t h e p a r k i n g l o t a n d s t a t e d t h e y a r e a h i g h l y , t a l e n t e d g r o u p o f p e o p l e t h a t a r e c o m m i t t e d t o t h e t h i n g s t h a t m a k e t h e C i t y 5 A g e n d a I t e m 1 A J u n e 2 6 , 2 0 1 7 M a y 8 , 2 0 1 7 R E G U L A R C O M M I S S I O N M E E T I N G P a g e 6 o f 6 o f A t l a n t i c B e a c h s p e c i a l . • I n f o r m e d e v e r y o n e t h a t h e h a d a g o o d c o n v e r s a t i o n w i t h C o m m i s s i o n e r W a t e r s r e g a r d i n g S e l v a P r e s e r v e a n d f u n d i n g s o u r c e s a n d t h e m i n u t e s w i l l b e f o r t h c o m i n g . • M e n t i o n e d t h a t h e a n d C i t y C l e r k B a r t l e h a d p u t t o g e t h e r a d o c u m e n t a n d h e e m a i l e d t o a l l 1 9 J a c k s o n v i l l e C i t y C o u n c i l M e m b e r s a s k i n g t o m e e t w i t h t h e m t o p r o v i d e t h e m t h a t d o c u m e n t f o r t h e i r r e f e r e n c e . H e e x p l a i n e d h e m e t w i t h f o u r a l r e a d y , h a s a m e e t i n g n e x t M o n d a y , a n d a f e w o t h e r C o u n c i l M e m b e r s a r e s t i l l t r y i n g t o s e t d a t e s . • A t t e n d e d t h e F l o r i d a L e a g u e o f C i t i e s A d v a n c e d I n s t i t u t e f o r M u n i c i p a l O f f i c i a l s i n D a y t o n a B e a c h a n d h i g h l y r e c o m m e n d e d t h e p r o g r a m . H e r e p o r t e d t h e y a r e o u t s t a n d i n g a n d t h e i n f o r m a t i o n t h e y p r e s e n t a n d t e a c h y o u t o b e t t e r s e r v e y o u r c i t i z e n s , i s a m a z i n g . H e i n t e n d s t o s u b m i t t h o s e n o t e b o o k s t o t h e C i t y C l e r k t o s c a n i n t o t h e r e c o r d s , s o t h e d i f f e r e n t P o w e r P o i n t p r e s e n t a t i o n s c a n b e a c c e s s e d . • C o m m e n d e d C i t y A t t o r n e y D u r d e n f o r t h e w o r k s h e h a s d o n e a n d t h e s u p p o r t w e r e c e i v e f r o m h e r . H e r e p o r t e d t h a t , i n a l i t t l e m o r e t h a n a y e a r , s h e h a s t a k e n o n s o m e r e a l l y t o u g h c h a l l e n g e s a n d h a v e n a v i g a t e d t h o s e v e r y w e l l a n d t h a n k e d h e r f o r t h a t . H e e x p l a i n e d i t i s i m p m i a n t t h a t w e h e e d t h e a d v i c e o f o u r C i t y A t t o r n e y . • C o m m e n d e d I n t e r i m C o m m u n i t y D e v e l o p m e n t D i r e c t o r D e r e k R e e v e s , S c o t t W i l l i a m s , K a y l e M o o r e a n d o u r e n t i r e P o l i c e D e p a t i m e n t f o r t h e w o r k t h e y a r e d o i n g . H e t h a n k e d t h e m a l l f o r t h e a m a z i n g w o r k t h a t g e t s d o n e d a y i n a n d d a y o u t w i t h i n t h e C i t y . M a y o r R e e v e s • R e p o r t e d o n t h e b e a c h r e n o u r i s h m e n t p r o j e c t , n o t i n g i t i s m o v i n g f o r w a r d a n d s h o u l d b e c o m p l e t e d i n A t l a n t i c B e a c h b y M a y 1 7 t h . H e e x p l a i n e d i t d o e s n o t g o p a s t 1 8 t h S t r e e t a n d h e h a s h a d m e e t i n g s w i t h M a y o r G u i l f o r d , M a y o r C u n y a n d h i s s t a f f a b o u t c o n t i n u i n g i t p a s t 1 8 t h S t r e e t . H e r e p o r t e d t h a t I n t e r i m C i t y M a n a g e r H o g e n c a m p w i l l p r o v i d e t h e C o m m i s s i o n w i t h a n u p d a t e d r e p o r t r e g a r d i n g t h e d u n e s p a s t 1 8 t h S t r e e t a s w e l l a s t h e p r o j e c t . • T h a n k e d K e v i n B r o w n a n d h i s s t u d e n t s a t F l e t c h e r f o r p l a n t i n g o v e r 5 0 0 s e a o a t s a t t h e b e a c h . • M e n t i o n e d t h a t M a y 1 8 t h i s t h e F l o r i d a L e a g u e o f C i t i e s D i n n e r a t t h e A t l a n t i c B e a c h C o u n t r y C l u b . • R e p m i e d t h a t t h r e e c a n d i d a t e s f o r P o l i c e C h i e f w e r e i n t e r v i e w e d a n d h e i s l o o k i n g f o r w a r d t o a r e c o m m e n d a t i o n t o c o n f i t m . • R e m i n d e d e v e r y o n e a b o u t t w o e v e n t s , D a n c i n i n t h e S t r e e t a n d G o s p e l i n t h e P a r k , b e i n g h e l d o n M a y 2 0 t h . • T h a n k e d e v e r y o n e f o r t h e i r d i s c u s s i o n s . A d j o u r n m e n t T h e r e b e i n g n o f u r t h e r d i s c u s s i o n , M a y o r R e e v e s d e c l a r e d t h e m e e t i n g a d j o u r n e d a t 9 : 4 8 p . m . A T T E S T : D o n n a L . B a r t l e , C M C C i t y C l e r k M i t c h e l l E . R e e v e s M a y o r / P r e s i d i n g O f f i c e r 6 A g e n d a I t e m 3 A J u n e 2 6 , 2 0 1 7 A G E N D A I T E M : S U B M I T T E D B Y : D A T E : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T W A N 1 7 - 0 0 0 1 P u b l i c H e a r i n g R e q u e s t f o r a w a i v e r a s p e n n i t t e d b y S e c t i o n 1 7 - 5 2 t o a l l o w a s i g n p a r t i a l l y i n t h e p u b l i c r i g h t - o f - w a y r e q u i r i n g C o m m i s s i o n a p p r o v a l b y S e c t i o n 1 7 - 4 2 ( 1 3 ) a n d t o i n c r e a s e t h e m a x i m u m s i g n h e i g h t f r o m 8 f e e t a s r e q u i r e d b y S e c t i o n 1 7 - 2 9 ( c ) ( l ) t o 1 2 f e e t a t S a l t a i r S e c t i o n 1 L o t s 7 6 5 a n d 7 6 6 ( a k a 6 1 7 A t l a n t i c B o u l e v a r d ) . D e r e k W . R e e v e s , P l a n n e r / , ( _ _ _ M a y 2 8 , 2 0 1 7 S T R A T E G I C P L A N L I N K : N o n e B A C K G R O U N D : T h e C o m m i s s i o n h e a r d t h i s i t e m a t t h e i r r e g u l a r m e e t i n g o n M a y 2 2 , 2 0 1 7 w h e r e t h e y m o v e d i t f o r w a r d t o a P u b l i c H e a r i n g o n J u n e 1 2 , 2 1 0 7 . A t t h a t m e e t i n g t h e C o m m i s s i o n a s k e d f o r t w o i t e m s a t t h e n e x t m e e t i n g . F i r s t t h e C o m m i s s i o n a s k e d f o r e n g i n e e r i n g o n t h e s i g n s h o w i n g c o m p l i a n c e w i t h t h e F l o r i d a B u i l d i n g C o d e . T h e a p p l i c a n t i s w o r k i n g o n t h i s a n d e x p e c t s t o h a v e t h e i n f o r m a t i o n b e f o r e t h e n e x t m e e t i n g . S e c o n d t h e C o m m i s s i o n a s k e d f o r i m p a c t s o n m a k i n g t h e s i g n c o n f o r m i n g t o a l l c o d e s . T h e a p p l i c a n t i s p r e p a r i n g a r e s p o n s e t o t h i s a s w e l l a n d h o p e s t o h a v e b e f o r e t h e n e x t m e e t i n g . S t a f f w i l l n o t e t h a t a c o n f o r m i n g s i g n w i l l b e a b o u t 4 f e e t s h o r t e r a n d w i l l h a v e t h e l e a d i n g e d g e a b o u t w h e r e t h e b a c k e d g e o f t h e e x i s t i n g s i g n ! s . T h i s c o u l d a l s o r e s u l t i n t h e l o s s o r s w a p p i n g o f p a r k i n g s p a c e s a s t h e s i g n w o u l d m o v e i n t o t h e p a r k i n g s p a c e t o t h e n o r t h . T h i s w o u l d f r e e u p s p a c e i n f r o n t o f t h e s i g n f o r a n o t h e r s p a c e t h o u g h . A d d i t i o n a l i n f o r m a t i o n m a y b e a v a i l a b l e f r o m t h e a p p l i c a n t i n a n a m e n d e d a g e n d a p a c k e t . B U D G E T : N o n e . R E C O M M E N D A T I O N : T o c o n s i d e r a p p r o v a l o r d e n i a l o f W A N 1 7 - 0 0 0 1 . A T T A C H M E N T S : W A I V 1 7 - 0 0 0 1 a p p l i c a t i o n . ( _ R E V I E W E D B Y C I T Y M A N A G E R : - - 1 + 2 ~ ~ ~ ~ L - ' I o = : _ . - - . - > - . . _ . . , ~ U , _ - 4 ~ " - ' - i / ) _ . . . , S , - = @ ~ - - - - - - - - - A g e n d a I t e m 3 A J u n e 2 6 , 2 0 1 7 · r o ~ § 5 ; - ~ . ; u \ ' Y [ ~ w ~ l A P P L I C A T I O N F O R W A I V E R F R O M I ~ L - r . . M A Y - E 1 • ' I C H A P T E R 1 7 , S I G N S A N D A D V E R T I S I N G S T R U 1 ~ , ! ~ ~ ~ ; ; i C i t y o f A t l a n t i c B e a c h · 8 0 0 S e m i n o l e R o a d · A t l a n t i c B e a c h , F l o r i d a 3 7 2 3 3 - 5 4 4 5 / P h o n e : ( 9 0 4 ) 2 4 7 - 5 8 0 0 · F A X ( 9 0 4 ) 2 4 7 - 5 8 0 5 · h t t p : / / w w w . c o a b . u s _ _ _ - - A p p l i c a t i o n s r e q u e s t i n g t h a t c e r t a i n p r o v i s i o n s o f t h e s i g n r e g u l a t i o n s b e w a i v e d m a y b e m a d e t o t h e C i t y C o m m i s s i o n i n a c c o r d a n c e w i t h t h e f o l l o w i n g s e c t i o n o f t h e C o d e o f O r d i n a n c e s f o r t h e C i t y o f A t l a n t i c B e a c h . S e c . 1 7 - 5 2 . R e q u e s t s t o w a i v e c e r t a i n t e r m s o f t h i s C h a p t e r . R e q u e s t s t o w a i v e t e r m s o f t h i s C h a p t e r m a y b e m a d e u p o n s p e c i f i c a p p l i c a t i o n t o t h e C i t y C o m m i s s i o n , w i t h p r o p e r p u b l i c n o t i c e r e q u i r e d , p r o v i d e d t h a t n o w a i v e r s h a l l b e r e q u e s t e d t h a t w o u l d a l l o w a P r o h i b i t e d S i g n , o r a n y o t h e r w i s e u n l a w f u l S i g n . T h e a p p l i c a n t r e q u e s t i n g s u c h w a i v e r s h a l l h a v e t h e b u r d e n o f d e m o n s t r a t i n g t h e n e e d f o r t h e r e q u e s t e d w a i v e r , a n d t h a t t h e w a i v e r i s n o t i n c o n f l i c t w i t h t h e I n t e n t o f t h i s C h a p t e r . T h e t e r m s o f a n y w a i v e r t o t h e p r o v i s i o n s o f t h i s C h a p t e r s h a l l b e e s t a b l i s h e d b y o r d e r o f t h e C i t y C o m m i s s i o n . D A T E : 5 - " : 5 - / 7 l o - ~ d l - d . S ' - ( ) . C f £ ' P R O P E R T Y L O C A T I O N G / C ) / J . - r L J : J t . V - r J t : . & v n , S 4 t . . - r A m . S E ' c . . I Z O N I N G D I S T R I C T 1 / C . G - A P P L I C A N T ) c A , J f ' b N f i ~ N ~ r s ? G 5 , ' 7 ~ 6 T Y P E O F S I G N A N D M E T H O D O F C O N S T R U C T I O N ( P r o v i d e r e q u e s t e d h e i g h t , d i m e n s i o n s , s i z e , m a t e r i a l s , i l l u m i n a t i o n , a n d a n y o t h e r i n f o r m a t i o n n e e d e d t o f u l l y d e s c r i b e t h e t y p e o f s i g n ( s ) p r o p o s e d . R £ 1 . - . J f O R C . C £ x J S - r t t J C . - > R B ; - S 7 " A r N D J I J G - . J ' J G I A I / I I / p t ! - ~ C . € ' I J / 7 ' 1 1 C Q r , / C f t ¢ ' T n s ~ w t . , W 6 - @ C T / 1 1 / . p ( _ l R A I " Y l 6 ' A N D / N S J ~ C : L M S J J L C b 8 9 c d < L t - r P f l N F / r ; 6 ~ o P ! l - . I C L - . - - r i i r : ; S " J G N M J ~ & c r , J u l P < A r 6 f ' o R . r ? J I ' I N ' I Y e A R S I t T I ' d ' H 9 6 f l r X F . S \ J r b £ . . - J ! ! ! : i J ; ' J / " ' } ' 1 6 < ' - A t : . . . . I S / 0 8 £ 1 - l r . r t ' J F Y / I N D / i j : ; / N ' F O R J : - ( - ; - r ' H G r I ~ U / T l l - r l i 6 S ! " / 1 ' > 1 6 . b i J s I & N l f - . J _ / ) J ~ A I S ' J O N . l 4 . S A ' l f . I ~ I O U 5 , 4 A p p l i c a n t i s a d v i s e d t h a t a n y a p p r o v a l a u t h o r i z i n g a w a i v e r f r o m t h e C i t y o f A t l a n t i c B e a c h s i g n r e g u l a t i o n s d o e s n o t c o n s t i t u t e a p p r o v a l f o r t h e i s s u a n c e o f a B u i l d i n g P e r m i t . A B u i l d i n g P e r m i t f o r S i g n ( s ) , d e m o n s t r a t i n g c o m p l i a n c e w i t h S e c t i o n 3 1 0 8 , F l o r i d a B u i l d i n g C o d e , a l o n g w i t h r e q u i r e d f e e s i s r e q u i r e d . P L E A S E P R O V I D E O N E S I G N E D O R I G I N A L O F T H I S A P P L I C A T I O N A L O N G W I T H T H E F O L L O W I N G R E Q U I R E D I N F O R M A T I O N . I F C O L O R M A T E R I A L S O R D R A W I N G S L A R G E R T H A N 1 1 B Y 1 7 I N C H E S A R E S U B M I T T E D W I T H T H I S R E Q U E S T , P L E A S E S U B M I T E I G H T ( 8 ) C O P I E S O F T H E S E A T T A C H M E N T S . 1 . F o r a l l F r e e s t a n d i n g S i g n s , i n c l u d e s u r v e y o r s i t e p l a n s h o w i n g l o c a t i o n o f p r o p o s e d s i g n ( s ) , a n d a l l d i m e n s i o n s i n c l u d i n g h e i g h t a n d d i s t a n c e f r o m p r o p e r t y l i n e s o r r i g h t - o f - w a y s . F o r W a l l , F a s c i a a n d o t h e r t y p e s o f S i g n s , i n c l u d e e l e v a t i o n d r a w i n g s h o w i n g l o c a t i o n i n r e l a t i o n t o a d j a c e n t s i g n s , m o u n t i n g d e t a i l a n d t y p e o f i l l u m i n a t i o n , i f a n y . 2 . P r o v i d e l i n e a r f r o n t a g e o f o f f i c e , b u s i n e s s o r s t o r e f r o n t , o r e n t i r e b u i l d i n g , a s a p p r o p r i a t e . 3 . S t a t e m e n t d e m o n s t m t i n g t h e n e e d f o r t h e r e q u e s t e d w a i v e r , a n d t h a t t h e w a i v e r i s n o t i n c o n f l i c t w i t h t h e I n t e n t o f t h e C i t y ' s s i g n r e g u l a t i o n s . 4 . P r o v i d e c o m p l e t e d o w n e r ' s a u t h o r i z a t i o n f o r m i f a p p l i c a n t i s o t h e r t h a n p i ' O p e r t y o w n e r . I H E R E B Y C E R T 7 ~ 0 N P R O V I D E D W I T H T H I S A P P L I C A T I O N I S C O R R E C T . S I G N A T U R E . ' . P R I N T N A M E 5 ) - c - A . V f " Y ) o N , t ) J - / . 4 N A D D R E S S A N D C O N T A C T I N F O R M A T I O N O F P E R S O N T O R E C E I V E A L L C O R R E S P O N D E N C E R E G A R D I N G T H I S A P P L I C A T I O N ( P L E A S E P R I N T ) N A M E S ' c , q / \ 1 / ' J o l l / I - I H f l i l l j M A I L I N G A D D R E S S G / 9 1 / T L A ( ) J T I C f ? c . . . v D . ~ ; , f - r l c . . t f c . A c / . 1 ) F ' c 3 d . : J . " : r . J P H O N E ' / 0 1 - f - ' J / ( J ~ 0 7 c ; ? 9 F A X 9 0 L j - · ' O C P - · o o s ; ; ; E - M A I L S l ' l o ! V f ! J . I A N / 9 7 1 ( f l _ { 5 / " ! , 4 1 t : . . . . . C P r - ; A g e n d a I t e m 3 A J u n e 2 6 , 2 0 1 7 A g e n d a I t e m 3 B J u n e 2 6 , 2 0 1 7 T h e h o m e o w n e r s a r e r e q u e s t i n g t h i s w a i v e r t o r e q u e s t a t w o - e n t r a n c e d r i v e w a y f o r t h i s p r o p e r t y t h a t i s c u r r e n t l y b e i n g r e m o d e l e d . T h e s t r e e t f r o n t a g e i s n o t p r o p o r t i o n a l t o t h e l o t s i z e d u e t o t h e f a n s h a p e o f t h e p r o p e r t y , a n d t h e c u r r e n t d r i v e w a y ( a s w e l l a s t h e s i t e p l a n s u b m i t t e d w i t h t h e r e m o d e l p l a n s ) u t i l i z e s t h e e x i s t i n g o n e - e n t r a n c e d r i v e w a y c a u s i n g s a f e t y a n d p a r k i n g c o n c e r n s . T h e p r o p e r t y i s l o c a t e d o n a n " e l b o w " b e n d i n t h e r o a d c a u s i n g u n i q u e s a f e t y i s s u e s w h e n e n t e r i n g a n d e x i t i n g t h e p r o p e r t y . T h e d r i v e w a y r e q u i r e s t h e h o m e o w n e r s t o b a c k o u t o f t h e g a r a g e a p p r o x i m a t e l y 8 0 f e e t a t a n a n g l e t o r e a c h t h e s t r e e t . T h e h o m e e a s t o f t h e p r o p e r t y l o c a t e d ( 1 6 3 3 S e a O a t s D r i v e ) h a s a p a r a l l e l d r i v e w a y t h a t b e g i n s c l o s e r t o t h e s t r e e t . T h e n e i g h b o r s ' h o m e , v e h i c l e s p a r k e d i n t h e i r d r i v e w a y , a n d t r e e s a l o n g t h e p a r a l l e l d r i v e w a y o b s t r u c t t h e v i e w o f o n c o m i n g e a s t b o u n d t r a f f i c . O n e i s e s s e n t i a l l y b a c k i n g o u t b l i n d l y , e s p e c i a l l y i f t h e r e a r e c a r s p a r k e d o n t h e s t r e e t . T h e r e i s a c o n s i d e r a b l e a m o u n t o f p e d e s t r i a n , b i c y c l e , a n d v e h i c l e t r a f f i c o n S e a O a t s D r i v e , n o t t o m e n t i o n a l a r g e n u m b e r o f y o u n g c h i l d r e n , i n c l u d i n g t w o i n t h e h o m e . A t w o - e n t r a n c e d r i v e w a y w i l l a l l o w t h e o w n e r s t o t u r n a r o u n d a n d e x i t d r i v i n g f o r w a r d w i t h a c l e a r w e s t a n d n o r t h v i e w o f S e a O a t s D r i v e . P a r k i n g i s o f g r e a t c o n c e r n . T h o s e t h a t v i s i t t h e h o m e w i l l h a v e t w o o p t i o n s f o r p a r k i n g w i t h a o n e - e n t r a n c e d r i v e w a y , b o t h o f w h i c h c a u s e i s s u e s f o r t h e n e i g h b o r s a n d a r e u n s a f e . I f a v i s i t o r p a r k s i n t h e d r i v e w a y , t h e y w i l l b a c k o u t a l o n g d i s t a n c e w i t h a n o b s t r u c t e d v i e w a n d c u r v e d r o a d . A l t e r n a t i v e l y , t h e y c o u l d p a r k o n t h e s t r e e t , b u t p a r k i n g o n t h e c u r v e d r o a d c a u s e s c o n g e s t i o n a n d b l o c k s t h e v i e w o f t h e o n c o m i n g t r a f f i c . A t w o - e n t r a n c e d r i v e w a y w i l l a l l o w r o o m f o r a v e h i c l e t o p a r k o n t h e p r o p e r t y , l e a v i n g t h e s t r e e t c l e a r , a n d a l l o w t h e d r i v e r t o e x i t d r i v i n g f o r w a r d w i t h a c l e a r w e s t a n d n o r t h v i e w o f t h e s t r e e t . D u e t o t h e l o t s i z e , a t w o - e n t r a n c e d r i v e w a y w i l l c o m p l y w i t h t h e d r a i n a g e r e q u i r e m e n t s . A g e n d a I t e m 3 B J u n e 2 6 , 2 0 1 7 ( - 1 ( J I I l . i 1 . / I I - - I ) I I I / . / I I / / / ' I ; I \ . . \ I I I \ \ I \ \ \ \ \ \ \ \ \ \ \ \ \ ' I I I I I I I I I I I A g e n d a I t e m 3 C J u n e 2 6 , 2 0 1 7 A G E N D A I T E M : S U B M I T T E D B Y : R E P O R T D A T E : B A C K G R O U N D : J U S T I F I C A T I O N : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G C O M M I S S I O N E R ' S R E P O R T S h o r t T e r m R e n t a l s & E n f o r c e m e n t o f O r d i n a n c e 9 0 - 1 0 - 2 1 2 , a n d S e c t i o n 2 4 - 8 2 ( I ) . J o h n M . S t i n s o n , C o m m i s s i o n e r , S e a t N o . 2 6 t h o f J u n e 2 0 1 7 T h e c h r o n o l o g i c a l t i m e l i n e a n d a s s o c i a t e d d a t a r e l a t e d t o t h e p r o h i b i t i o n o f s h o r t - t e r m r e s i d e n t i a l r e n t a l s i s a s f o l l o w s : 1 ) O n t h e 8 t h o f M a y 2 0 0 6 , t h e C i t y o f A t l a n t i c B e a c h , C i t y C o m m i s s i o n c o n s i d e r e d a n d O r d i n a n c e t o p r o h i b i t s h o r t - t e r m r e n t a l o f r e s i d e n t i a l a c c o m m o d a t i o n s f o r a n y p e r i o d l e s s t h a n n i n e t y ( 9 0 ) d a y s . T h e O r d i n a n c e w a s p a s s e d b y a u n a n i m o u s v o t e o f t h e C i t y C o m m i s s i o n . 2 ) O n t h e 2 2 n c t d a y o r M a y 2 0 0 6 , t h e n M a y o r D o n a l d M . W o l f s o n , s i g n e d O r d i n a n c e 9 0 - 0 6 - 1 9 3 i n t o e f f e c t . 3 ) T h e C i t y o f A t l a n t i c B e a c h C o d e o f O r d i n a n c e s C o m p a r a t i v e T a b l e r e f e r e n c e s O r d i n a n c e 9 0 - 1 0 - 2 1 2 a s t h e f i n a l a d o p t e d a n d c o d i f i e d O r d i n a n c e r e l a t e d t o t h e p r o h i b i t i o n o f s h o r t - t e r m r e n t a l s . T h e r e m a y b e o t h e r h i s t o r i c a l i n f o r m a t i o n , n o t p r e s e n t e d i n t h i s c h r o n o l o g y a n d n o t a v a i l a b l e a t t h e t i m e o f t h e d r a f t i n g o f t h i s r e p o r t . T h e C i t y o f A t l a n t i c B e a c h h a s a v e r y u n i q u e c h a r a c t e r c o m p a r e d t o n e i g h b o r i n g b e a c h c o m m u n i t i e s d u e i n p a r t t o t h e p r o h i b i t i o n o f s h o r t - t e r m r e n t a l s . L e s s n u i s a n c e , t r a f f i c a n d c r i m e c o u l d a l l b e a t t r i b u t e d i n p a r t t o t h e p r o h i b i t i o n o f s h o r t - t e r m r e n t a l p r o p e r t y . A q u i c k a n d b r i e f s e a r c h o f c o m m o n w e b s i t e s p r o m o t i n g r e n t a l s o f r o o m s , a p a r t m e n t s a n d r e s i d e n c e s f o r v a r i o u s s h o r t - t e r m p e r i o d s t h r o u g h o u t t h e s u m m e r i n A t l a n t i c B e a c h , h i g h l i g h t s t h a t t h e O r d i n a n c e i s , a t w o r s t b e i n g d i s r e g a r d e d , a n d a t b e s t i s u n k n o w n t o s o m e . A g e n d a I t e m 3 C J u n e 2 6 , 2 0 1 7 B U D G E T : R E C O M M E N D A T I O N : A T T A C H M E N T S / L I N K : C o n t i n u e d l a c k o f o b s e r v a n c e o f t h i s O r d i n a n c e m a y i n p a r t l e a d t o a c h a n g e i n c h a r a c t e r o f t h e c o m m u n i t y . T h i s t r a n s f o r m a t i o n i n c h a r a c t e r m a y p e r h a p s b e c o n t r a r y t o t h e w i s h e s o f t h e m a j o r i t y o f t h e c o m m u n i t y . T h e i m p a c t o n t h e c u r r e n t B u d g e t s h o u l d b e m i n i m a l , i n c l u d i n g p r i n t i n g o f n o t i f i c a t i o n l e t t e r s a n d p o s t a g e n e c e s s a r y t o d e l i v e r s u c h n o t i f i c a t i o n . I t i s r e c o m m e n d e d f o r t h e C i t y C o m m i s s i o n t o : 1 ) D i r e c t t h e C i t y M a n a g e r t o n o t i f y a l l p r o p e r t y o w n e r s w i t h i n t h e C i t y o f A t l a n t i c B e a c h , u s i n g D u v a l C o u n t y P r o p e r t y A p p r a i s e r s d a t a o f t h e p r o h i b i t i o n o f s h o r t - t e r m r e n t a l s . 2 ) N o t i f y t h e D u v a l C o u n t y P r o p e r t y A p p r a i s e r s o f f i c e o f a l l i d e n t i f i e d s h o r t - t e r m r e n t a l s t o e n s u r e h o m e s t e a d e x e m p t i o n s , i f a p p l i c a b l e , a r e p r o p e r l y a p p l i e d ( N o t e : r e n t a l p r o p e r t y t h a t h a s b e e n r e n t e d f o r m o r e t h a n n i n e t y ( 9 0 ) d a y s i n t w o s u b s e q u e n t y e a r s a r e i n e l i g i b l e f o r a h o m e s t e a d e x e m p t i o n . S e v e r e f i n a n c i a l p e n a l t i e s a r e a s s e s s e d f o r v i o l a t i o n s o f t h e h o m e s t e a d e x e m p t i o n . ) 3 ) D e v e l o p a w r i t t e n p o l i c y t o r a n d o m l y s e a r c h f o r a n d i d e n t i f y p r o p e r t y o w n e r s w h o l i s t t h e i r p r o p e r t y f o r s h o r t - t e r m r e n t a l s a n d t o c i t e t h o s e p r o p e r t y o w n e r s n o t i n c o m p l i a n c e w i t h t h e O r d i n a n c e a n d r e f e r t h e v i o l a t i o n t o t h e C o d e E n f o r c e m e n t B o a r d . P r e s e n t t h i s p o l i c y t o t h e C i t y C o m m i s s i o n ; 4 ) I n c l u d e i n t h e m o n t h l y n e w s l e t t e r a d e s c r i p t i o n a n d c o m m e n t a r y a b o u t t h e p u r p o s e o f p r o h i b i t i n g s u c h s h o r t - t e r m r e n t a l s . T h e f o l l o w i n g a t t a c h m e n t s a r e i n c l u d e d f o r r e f e r e n c e a n d i n f o r m a t i o n a l p u r p o s e s : 1 ) C o p i e s o f t h e M i n u t e s f r o m t h e C i t y o f A t l a n t i c B e a c h , C i t y C o m m i s s i o n m e e t i n g o f t h e 8 t h o f M a y 2 0 0 6 ; 2 ) A c o p y o f o r i g i n a l O r d i n a n c e 9 0 - 0 6 - 1 9 3 ; 3 ) A c o p y o f 0 r d i n a n c e 9 0 - 1 0 - 2 1 2 ; 4 ) A c o p y o f S e c t i o n 2 4 - 8 2 ( I ) o f t h e C i t y o f A t l a n t i c B e a c h C o d e o f O r d i n a n c e s ; 5 ) A s a m p l e o f w e b s e a r c h e s f r o m c o m m o n l i s t i n g s i t e s s u c h a s A i r b n b a n d Z i l l o w l i s t i n g s h o r t - t e r m r e n t a l s w i t h i n t h e c i t y l i m i t s i f t h e C i t y o f A t l a n t i c B e a c h . A g e n d a I t e m 3 D J u n e 2 6 , 2 0 1 7 A G E N D A I T E M : S U B M I T T E D B Y : R E P O R T D A T E : B A C K G R O U N D : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G C O M M I S S I O N E R ' S R E P O R T F o r m a t i o n o f a P a r k i n g A d v i s o r y R e s o u r c e C o m m i t t e e J o h n M . S t i n s o n , C o m m i s s i o n e r , S e a t N o . 2 6 t h o f J u n e 2 0 1 7 T h e c h r o n o l o g i c a l t i m e l i n e a n d a s s o c i a t e d d a t a r e l a t e d t o t h e r e c o m m e n d a t i o n t o f o r m a P a r k i n g A d v i s o r y R e s o u r c e C o m m i t t e e a r e a s f o l l o w s : 1 ) I n J a n u a r y 2 0 1 6 , t h e p r e s e n t e r o f t h i s r e p o r t h o s t e d a r e s i d e n t m e e t i n g i n w h i c h n u m e r o u s p a r k i n g c o n c e r n s w e r e r a i s e d b y t h e a t t e n d i n g r e s i d e n t s ; 2 ) I n F e b r u a r y 2 0 1 6 , C o m m i s s i o n e r S t i n s o n p r e s e n t e d a n d m a d e a r e c o m m e n d a t i o n t o t h e C i t y C o m m i s s i o n t o u n d e r t a k e t h e f o r m a t i o n o f a p a r k i n g s t u d y c o m m i t t e e . C o n s e n s u s t o m o v e t h e r e c o m m e n d a t i o n f o r w a r d f o r c o n s i d e r a t i o n w a s n o t g i v e n b y t h e C o m m i s s i o n ; 3 ) A s l a t e a s A p r i l 2 0 1 7 , t h e C i t y C o m m i s s i o n h a s h e a r d p u b l i c c o m m e n t a b o u t o n g o i n g p a r k i n g i s s u e s a n d p r o b l e m s ; 4 ) A d e q u a t e , d e l i n e a t e d , p a r k i n g c o n t i n u e s t o b e a s o u r c e o f c o n f u s i o n f o r r e s i d e n t s a n d p r o b l e m a t i c f o r v i s i t o r s ; a . E x a m p l e s o f s u c h p r o b l e m s i n c l u d e : i . T h e 3 r d S t r e e t B e a c h A c c e s s a r e a ; i i . T h e 7 t h S t r e e t B e a c h A c c e s s a r e a ; i i i . C l u b D r i v e a n d B e a c h A v e n u e b e t w e e n C l u b D r i v e a n d 7 t h S t r e e t ; i v . 1 0 t h S t r e e t b e t w e e n O c e a n B l v d . a n d t h e 1 0 t h S t r e e t B e a c h A c c e s s a r e a ; v . A n d , t h e 1 8 t h S t r e e t B e a c h A c c e s s a r e a . T h e C i t y o f A t l a n t i c B e a c h a n d o u r a d j a c e n t n e i g h b o r i n g c o m m u n i t i e s a r e t h e p r e m i e r b e a c h d e s t i n a t i o n o f n o r t h e a s t F l o r i d a a n d t h e s o u t h e a s t U n i t e d S t a t e s . A s t h e J a c k s o n v i l l e m e t r o p o l i t a n a r e a a n d s u r r o u n d i n g c o m m u n i t i e s c o n t i n u e t o e x p e r i e n c e g r o w t h , t h e d e m a n d s o n o u r i n f r a s t r u c t u r e , n e i g h b o r h o o d s , p u b l i c s a f e t y a n d o u r b e a c h a c c e s s p o i n t s w i l l a l s o i n c r e a s e . A g e n d a I t e m 3 D J u n e 2 6 , 2 0 1 7 J U S T I F I C A T I O N : B U D G E T : R E C O M M E N D A T I O N : T h e r e m a y b e o t h e r h i s t o r i c a l i n f o r m a t i o n , n o t p r e s e n t e d i n t h i s c h r o n o l o g y a n d n o t a v a i l a b l e a t t h e t i m e o f t h e d r a f t i n g o f t h i s r e p o r t . T h e i n f l u x o f v i s i t o r s d u r i n g t h e s u m m e r s e a s o n w i l l p r o v i d e a n i n d i c a t i o n o f p e a k s u m m e r d e m a n d o n p a r k i n g a n d w i l l c o n t r i b u t e t o h i g h l i g h t i n g p r o b l e m a t i c a r e a s . 1 ) T r a f f i c c o u n t e r s s h o u l d b e p l a c e d t o d e t e r m i n e d e m a n d l o a d s o n a v a i l a b l e p a r k i n g . a . I t i s r e c o m m e n d e d c o u n t e r s b e p l a c e d a t t h e f o l l o w i n g a r e a s f o r a p e r i o d o f ( 2 ) m o n t h s : i . T h e 3 r d S t r e e t b e a c h a c c e s s a r e a e a s t o f B e a c h A v e n u e ; i i . T h e 7 t h S t r e e t b e a c h a c c e s s a r e a e a s t o f B e a c h A v e n u e ; i i i . C l u b D r i v e w e s t o f B e a c h A v e n u e ; i v . T h e 1 0 t h S t r e e t b e a c h a c c e s s a r e a e a s t o f O c e a n B l v d ; v . T h e 1 8 t h S t r e e t B e a c h A c c e s s a r e a a t b o t h S e m i n o l e R o a d a n d B e a c h A v e n u e . 2 ) D a t a s h o u l d b e c o l l e c t e d f r o m t h e c o u n t e r s w e e k l y t o f u l l y u n d e r s t a n d t r a f f i c l o a d i n g a n d a n y i n c r e a s e s e x p e r i e n c e d . 3 ) D a t a s h o u l d b e c o l l e c t e d t w i c e d a i l y f o r a o n e - w e e k p e r i o d a t a m i d p o i n t i n e a c h t i m e f r a m e t o b e t t e r u n d e r s t a n d p e a k p e r i o d s o f t r a f f i c l o a d i n g . 4 ) T h e d a t a c o l l e c t i o n s h o u l d b e g i n a s s o o n a s p r a c t i c a l t o f a c i l i t a t e i m p l e m e n t i n g a n y c h a n g e s p r i o r t o t h e s u m m e r 2 0 1 6 s e a s o n . 5 ) A t r a f f i c e n g i n e e r i s n ' t r e q u i r e d , t h e c h a n g e s t o p a r k i n g a n d r e s i d e n t i a l t r a f f i c a r e s i m p l e t o a d d r e s s a n d w o u l d b e a n u n n e c e s s a r y e x p e n s e t o b e a r . T h e i m p a c t o n t h e c u r r e n t B u d g e t w i l l b e t h e t i m e a n d e x p e n s e o f t r a f f i c c o u n t e r u t i l i z a t i o n , t i m e a n d e x p e n s e f o r c o l l e c t i o n o f d a t a f r o m t h e t r a f f i c c o u n t e r s , a n d t h e t i m e a n d e x p e n s e f o r C i t y s t a f f t o m e e t w i t h t e a m m e m b e r s t o a s s i s t i n d a t a e v a l u a t i o n a n d f o r m a t i o n o f r e c o m m e n d a t i o n s . I t i s r e c o m m e n d e d f o r t h e C i t y C o m m i s s i o n t o : 1 ) T o c r e a t e a C o m m i t t e e c o n s i s t i n g o f o n e P u b l i c W o r k s s e n i o r s t a f f m e m b e r , o n e P u b l i c S a f e t y s e n i o r s t a f f m e m b e r , o n e m e m b e r ( p a s t o r p r e s e n t ) o f t h e Agenda Item 3D June 26, 2017 Type of Location/Name R-Mon Access Hanna Park R-31 to R-39 Primary 20th St. R-42 Secondary 19th St. R-43 Secondary St. Dewees Ave/Coral St./Coquina R-46 Secondary 16th St. R-47 Secondary 15th St. R-47 Secondary 13th St. •• R-48 Secondary 8th/9th/ Adele Grage Center R-49 Secondary 7th St. R-50 Secondary 6th St. R-50 Secondary 5th St. R-51 Secondary 4th St. R-51 Secondary lst.St R-52 Secondary Palm St./Atlantic St. (Ahern St.) R-52 Secondary Atlantic Blvd. R-53 Secondary ATTACHMENT B -15DU1 Am. 1 FUNDING ELIGIBILITY DUVAL COUNTY SHORE PROTECTION PROJECT Width of Total parking Total Eligible Cumulative Closest Beach Access to Access/ Frontage spaces/units shoreline (ft) Distance (ft) FDEP Parking Allocation 7695 100 10335 0 Hanna Park 40 7 409.6 410 20th St. 40 17.75 977.2 1,387 19th St. 40 13 726.4 2,113 18th St. (200' north) 40 0.5 66.4 2,180 18th St. (140' north) 40 6 356.8 2,536 18th St. 40 2.25 158.8 2,695 18th St. (180' south) 12 17 909.6 3,605 Dewee Ave (110' north) 40 0 40 3,645 Dewee Ave (70' north) 40 8.5 488.8 4,134 DeweeAve 40 4 251.2 4,385 16th St. (30' north) 40 2 40 4,425 17th St. (10' north) 30 25 1350 5,775 16th, 15th, 13th St. 50 54 2901.2 8,676 8th, 7th, 6th, 5th St. 100 50 2740 11,416 4th, 1st, Ahern St. Distance from middle of FDEP Parking Allocation to Actual Access (ft) 1/2mile 200 480 2,215 2,329 2,461 2,904 4,429 4,134 4,213 4,183 4,364 4,757 2,871 430 ** Example: In the FDEP schedule (Att. B), the beach access parking listed at 13th Street is physically allocated to a location about 180ft south of 18th Street- or 2,904 ft distant from 13th Street, by mid-point measure. A g e n d a I t e m 3 D J u n e 2 6 , 2 0 1 7 C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N A G E N D A I T E M O N l O t b S T R E E T B E A C H A C C E S S C O N G E S T I O N A G E N D A I T E M : T h i s i s a f o r m a l r e q u e s t f o r t h e C i t y M a n a g e r a n d s t a f f t o b e g i n t h e p r o c e s s o f i d e n t i f y i n g t h e t r a f f i c v o l u m e s i n t h e a r e a o f t h e 1 o t h S t r e e t b e a c h a c c e s s , i n c l u d i n g 1 O t h S t r e e t b e t w e e n t h e b e a c h a n d O c e a n B l v d . , P l a z a D r i v e b e t w e e n O c e a n B l v d . a n d E a s t C o a s t D r i v e , a n d a l o n g B e a c h A v e . & C l u b D r i v e b e t w e e n 7 t h S t r e e t a n d O c e a n B l v d . S U B M I T T E D B Y : C o m m i s s i o n e r J o h n M S t i n s o n D A T E : T h e 2 4 t h o f F e b r u a r y 2 0 1 6 B A C K G R O U N D : T h e C i t y o f A t l a n t i c B e a c h c o m m i t t e d t o f a c i l i t a t i n g a m e e t i n g b e t w e e n r e s i d e n t s o f t h e C l o i s t e r c o n d o m i n i u m c o m p l e x a n d n e i g h b o r i n g r e s i d e n t s a d j a c e n t t o t h e C l o i s t e r c o n d o m i n i u m , i n w h i c h a l l p a r t i e s w o u l d w o r k t o s o m e r e s o l u t i o n o f t r a f f i c c o n g e s t i o n a n d t h e C l o i s t e r r e s i d e n t s r e q u e s t i n g u s e o f t h e i r s o u t h g a t e . T h i s m e e t i n g w a s h e l d i n e a r l y J a n u a r y 2 0 1 6 . T h e b e n e f i t s o f t h e w o r k d o n e b y a l l p a r t i e s t h u s f a r , h a s i d e n t i f i e d s o m e c o n c e r n s t h a t s h o u l d b e o f k e e n i n t e r e s t t o t h e C i t y o f A t l a n t i c B e a c h a n d a r e c o n t r i b u t i n g f a c t o r s t o t h e r e q u e s t s m a d e a n d p r e s e n t e d i n t h e m e e t i n g o f e a r l y J a n u a r y 2 0 1 6 . I n n o p a r t i c u l a r o r d e r o r p r i o r i t y , t h e s e f a c t o r s a r e : 1 ) T r a f f i c c o n g e s t i o n a n d d r i v e r I p e d e s t r i a n c o n f u s i o n o n l O t h S t r e e t b e t w e e n t h e b e a c h a c c e s s a n d B e a c h A v e n u e . a . C o n t r i b u t i n g f a c t o r s i n c l u d e : C l o i s t e r n o r t h g a t e i n g r e s s & e g r e s s ; o p p o s i n g t r a f f i c a n g l e d p a r k i n g a d j a c e n t t h e " B i k i n i " a p a r t m e n t s ; p a r k i n g a l o n g 1 o t h S t r e e t a d j a c e n t t o t h e C l o i s t e r n o r t h f e n c e ; v e h i c l e s b a c k i n g i n t o t h e 1 o t h S t r e e t - B e a c h A v e i n t e r s e c t i o n ; t h e h e a v y u s e o f t h e b e a c h a c c e s s b y b e a c h v i s i t o r s . 2 ) R e s i d e n t c o n c e r n s a b o u t r e s i d e n t , p e d e s t r i a n a n d v e h i c u l a r s a f e t y o n P l a z a D r i v e b e t w e e n O c e a n B l v d . a n d E a s t C o a s t D r i v e . a . C o n t r i b u t i n g f a c t o r s i n c l u d e : t r a f f i c l o a d s o n t h e s t r e e t d u e t o t h e l i m i t e d a c c e s s t o n e i g h b o r h o o d s e a s t o f t h e a r e a ; t h e s p e e d o f t r a f f i c e x i t i n g O c e a n B l v d . a n d E a s t C o a s t D r i v e o n t o t h i s p o r t i o n o f P l a z a D r i v e ; a n d t h e n a r r o w s t r e e t w i d t h b e t w e e n O c e a n B l v d . a n d E a s t C o a s t D r i v e . 3 ) R e s i d e n t c o n c e r n s a b o u t r e s i d e n t , p e d e s t r i a n a n d v e h i c u l a r t r a f f i c s a f e t y o n t h e B e a c h A v e - C l u b D r i v e r o u t e b e t w e e n 7 ' h S t r e e t a n d O c e a n B l v d . a . C o n t r i b u t i n g f a c t o r s i n c l u d e : t h e i m p a c t o f a d d i t i o n a l t r a f f i c s h o u l d t h e C l o i s t e r s o u t h g a t e b e a c c e s s e d ; c u r r e n t t r a f f i c l o a d s a n d t h e a b i l i t y o f t h e s e n e i g h b o r h o o d s t o a b s o r b m o r e t r a f f i c ; h i g h l e v e l s o f p e d e s t r i a n a n d b i c y c l e t r a f f i c a l o n g t h i s 1 A g e n d a I t e m 3 D J u n e 2 6 , 2 0 1 7 C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N A G E N D A I T E M O N 1 0 t b S T R E E T B E A C H A C C E S S C O N G E S T I O N r o u t e ; l i m i t e d a m o u n t o f p a r k i n g f o r v i s i t o r s c r e a t i n g f u r t h e r c o n g e s t i o n a n d s a f e t y c o n c e r n s . T h e C i t y o f A t l a n t i c B e a c h a n d o u r a d j a c e n t n e i g h b o r i n g c o m m u n i t i e s a r e t h e p r e m i e r b e a c h d e s t i n a t i o n o f n o r t h e a s t F l o r i d a a n d t h e s o u t h e a s t U n i t e d S t a t e s . A s t h e J a c k s o n v i l l e m e t r o p o l i t a n a r e a a n d s u r r o u n d i n g c o m m u n i t i e s c o n t i n u e t o e x p e r i e n c e g r o w t h , t h e d e m a n d s o n o u r i n f r a s t r u c t u r e , n e i g h b o r h o o d s , p u b l i c s a f e t y a n d o u r b e a c h a c c e s s p o i n t s w i l l a l s o i n c r e a s e . O T H E R C O N S I D E R A T I O N S : C u r r e n t l y A t l a n t i c B e a c h i s e x p e r i e n c i n g a n o f f s e a s o n w i t h r e g a r d s t o v i s i t o r s a n d t r a f f i c . A l t h o u g h n o t o n e o f t h e m o r e p o p u l a r s p r i n g b r e a k d e s t i n a t i o n s , A t l a n t i c B e a c h d o e s e x p e r i e n c e a m o d e r a t e p e a k o f v i s i t o r s d u r i n g t h e s p r i n g b r e a k p e r i o d , w h i c h w i l l b e g i n i n a f e w s h o r t w e e k s . T h e p r e s e n t e r b e l i e v e s t h i s s p r i n g b r e a k a n d t h e f o l l o w i n g s u m m e r 2 0 1 6 p e r i o d w o u l d n o t b e a n i d e a l t i m e f r a m e t o i n t r o d u c e c h a n g e s t o t r a f f i c p a t t e r n s a n d m o r e c o n f u s i o n t o v i s i t o r s . T h e r e f o r e , n o w i s t h e t i m e t o g a t h e r n e c e s s a r y d a t a t o e v a l u a t e t r a f f i c f l o w s a n d f o r e c a s t t h e i m p a c t o f a n y c h a n g e s p l a n n e d . K e y m i l e s t o n e s t o c o m p l e t e p r i o r t o a n y i n f l u x o f v i s i t o r s o r t r a f f i c i n c l u d e : 1 ) T r a f f i c c o u n t e r s s h o u l d b e p l a c e d t o d e t e r m i n e l o a d s d u r i n g t h e s e t i m e s o f l i g h t e r t r a f f i c a n d v i s i t a t i o n . a . I t i s r e c o m m e n d e d c o u n t e r s s h o u l d b e p l a c e d a t t h e f o l l o w i n g a r e a s f o r a p e r i o d o f ( 2 ) m o n t h s : i . 7 t h S t r e e t , j u s t e a s t o f t h e 7 t h S t r e e t a n d B e a c h A v e i n t e r s e c t i o n , i n t h e o f f s e t o f B e a c h A v e b u t p r i o r t o B e a c h A v e r e s u m i n g a n o r t h e r l y d i r e c t i o n t o w a r d s 8 t h S t r e e t a n d C l u b D r i v e . i i . C l u b D r i v e b e t w e e n B e a c h A v e & O c e a n B l v d . i i i . P l a z a b e t w e e n O c e a n B l v d . & E a s t C o a s t D r i v e . i v . 1 0 1 h S t r e e t b e t w e e n t h e b e a c h a c c e s s a n d B e a c h A v e . b . I t i s r e c o m m e n d e d t h e c o u n t e r s b e p l a c e d o r r e t a i n e d a g a i n f o r a ( 2 ) m o n t h p e r i o d o n o r a b o u t J u n e 2 0 1 6 i n t h e s a m e a r e a s f o r a d d i t i o n a l d a t a g a t h e r i n g . 2 ) D a t a s h o u l d b e c o l l e c t e d f r o m t h e c o u n t e r s w e e k l y t o f u l l y u n d e r s t a n d t r a f f i c l o a d i n g a n d a n y i n c r e a s e s e x p e r i e n c e d . 3 ) D a t a s h o u l d b e c o l l e c t e d t w i c e d a i l y f o r a o n e - w e e k p e r i o d a t a m i d p o i n t i n e a c h t i m e f r a m e t o b e t t e r u n d e r s t a n d p e a k p e r i o d s o f t r a f f i c l o a d i n g . 4 ) T h e d a t a c o l l e c t i o n s h o u l d b e g i n a s s o o n a s p r a c t i c a l t o f a c i l i t a t e i m p l e m e n t i n g a n y c h a n g e s p r i o r t o t h e s u m m e r 2 0 1 6 s e a s o n . 5 ) A t r a f f i c e n g i n e e r i s n ' t r e q u i r e d , t h e c h a n g e s t o p a r k i n g a n d r e s i d e n t i a l t r a f f i c a r e s i m p l e t o a d d r e s s a n d w o u l d b e a n u n n e c e s s a r y e x p e n s e t o b e a r . C O N C L U S I O N : C h a n g e s t o r e s i d e n t i a l t r a f f i c p a t t e r n s a n d p a r k i n g a r e g e n e r a l l y e a s i l y i m p l e m e n t e d a n d e x p e n s e s h o u l d b e m i n i m a l . B u t , t i m e i s o f t h e e s s e n c e , a n d t h e i s s u e s w i l l b e c o m p o u n d e d a s t i m e a n d d e m a n d o n r e s o u r c e s i n c r e a s e s . 2 A g e n d a I t e m 3 D J u n e 2 6 , 2 0 1 7 C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N A G E N D A I T E M O N l O t b S T R E E T B E A C H A C C E S S C O N G E S T I O N B U D G E T : T i m e a n d e x p e n s e o f t r a f f i c c o u n t e r u t i l i z a t i o n , t i m e a n d e x p e n s e f o r d a t a c o l l e c t i o n , t i m e a n d f o c u s o f C i t y s t a f f t o m e e t w i t h o t h e r t e a m m e m b e r s t o e v a l u a t e d a t a a n d m a k e r e c o m m e n d a t i o n s . R E C O M M E N D A T I O N : C r e a t e a t e a m c o n s i s t i n g o f o n e P u b l i c W o r k s s e n i o r s t a f f m e m b e r , o n e P u b l i c S a f e t y s e n i o r s t a f f m e m b e r , o n e m e m b e r ( p a s t o r p r e s e n t ) o f t h e C o m m u n i t y D e v e l o p m e n t B o a r d , o n e r e s i d e n t w i t h i n t e r e s t o r e x p e r i e n c e i n s u c h m a t t e r s , w o r k i n g w i t h o n e m e m b e r o f t h e c u r r e n t C i t y C o m m i s s i o n t o r e v i e w g a t h e r e d d a t a , t o c o n d u c t a o n s i t e r e v i e w o f a l l b e a c h a c c e s s p a r k i n g , a n d t o m a k e r e c o m m e n d a t i o n s t o t h e C i t y M a n a g e r a n d C i t y C o m m i s s i o n n o l a t e r t h a n t h e 1 5 1 o f m a y 2 0 1 6 . 3 A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 C u l t u r a l A r t s a n d R e c r e a t i o n A d v i s o r y C o m m i t t e e M e e t i n g S u m m a r y 1 1 - - - - - - - - - - - - - - - - , - - - - - - - - - - - - - - - - - - - - - - - - - - - - - , - - - - - - - t - - - - - - i - - - - - - - - - - - - - - - - - - - - - - - - 1 l - - - - - - - ~ - - - - - - - J - - - - - - - - + - - - - - - - - - - - - - - - - " I ! ' l ~ _ C : O _ I 1 1 m i t t e e _ ' s M a y 2 ~ . t : _ c l _ m e e t _ ! _ n g w a s c a n c e _ ! ! _ ~ c l j _ l l _ e t o l a c k o f g _ u o r u m _ _ _ _ l _ _ _ _ _ _ j _ _ _ _ _ _ _ _ - - J - - - - - - - - - - - - - - - - - ~ S p e c i a l ~ ~ l e c l _ ~ ~ e t i n { l _ w a s h ~ l _ < : l M a ' L ~ i l 1 _ t h e _ ! 1 - j ~ ~ - G r a ~ ~ T h e a t e r ! ~ ~ ~ £ L J _ S ~ _ ! ~ e f ~ ~ w i ~ _ i _ _ _ _ _ _ L _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • B o c c e T o u r n a m e n t f i n a l p l a n n i n g ( s c h e d u l e d f o r J u n e 3 ) j j j • J a z z F e s t i v a l b i d d i n g a n d i d e a s I I I I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - - t - - - - - - - ' - - - - - - - - - r - - - - - - - - - - - - - - - - - • B u d g e t " c o n t r i b u t i o n s v s d i s c r e t i o n a r y " 1 1 I 1 - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - + - - - - - - ~ - - - - - - - - - ~ - - - - - - - - - - - - - - - - 1 I I I - - - - - - - - - - - - - - L - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - + - - - - - - ~ - - - - - - - - - ~ - - - - - - - - - - - - - - - - 1 I I I - - - - - - - - - - - - - - - - L - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - + - - - - - ~ - - - - - - - - - ~ - - - - - - - - - - - - - - - - 1 I I I I - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - T - - - - - - - + - - - - - ~ - - - - - - - - - r - - - - - - - - - - - - - - - - 1 I I I I - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - T - - - - - - - + - - - - - - i - - - - - - - - - r - - - - - - - - - - - - - - - - 1 I I I I A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report June 2017 Project Name Budget Project Description Notes PubliC Util1t1es Projects Effluent Outfall Replacement $532,764 This is replacement of the end of the beaches combined effluent pipeline and Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Ja x Beach and Neptune Beach have is cost sha red by the 3 beach Cities. approved additional funding required. Once contract documents are returned , a pre-construction meeting wil l be scheduled and a Notice To Proceed will be issued . Consultant obtaining costs for ne w line suspended from piling vers us buried. Contractor just provided signed contract documents with bond. Pre-construction meeting was held on 7/21/2016. A Notice To Proce ed was issued for the project to begin on August 15th. The contractor has ordered supplies and components are being manufactured off-site. All materials have arrived, and contractor began fusing pipe sections on-site this week (week of 11/14). Pipe sections have been fused on-site. Weights have been added to the pipe beginning 12/12/2016. Pipe is to be placed in the intracoastal beginning 12/15/16. Subaqueous portion of pipe is in place , installing of upland portion in progress . The new portion of the piping is complete. Work has begun to bury the upland end of the pipe. A meeting was held on 1/18/17 with the Navy to coordinate working on their property. The re vise d connection fittings arrived on 1/24/17; they wi ll be insta lled on 1/25/17, and the connection w ill be completed. The demolition of the existing pipe wi ll be performed the week of 1/30/17. The fittings were installed, but there was a problem with getting the proper shoring for the excavation hole. This iss ue should be retified by 2/3/17, and the connection can be completed the followi ng week. The connection was made on 2/7/17, the pit was filled, and demolition of the old outfall is schedul~d to begin on 2/13/17. Demolition of the old pipe continues. The project is substa ntially complete as of 2/22/17. Only clean up and in sta llation of Channel Markers remain . Clean up ha s been done. Channel Markers w ill be installed by 3/24/17. The project was completed on 3/27/17. Atlantic Blvd Waterline Upgrade $100,000 Design only. Waiting on water model revie w. Requesting design Scope and Fee from consultant. Update Water System Model $30,000 Eva luating capital improvement requirements and impact if WTP 4 is Model built and calibrated. Consultant preparing and runn ing and evaluating scenarios. Draft Water Model recei ve d and under removed from service. re view . Meeting is being scheduled with the consultant. Well Logging-6 wells $130,000 This is a down hole check of the structural integrity of our drinking water Discussing scope with different consultant to eliminate or reduce subconsultant layering. We may develop a new scope to put wells. this out for bid . Getting vendor quotes for well pump-down testing to determine specific logging/maintenance needs . Replace Water Main on Seminole Rd. $700,000 Design revisions underway-part of Seminole Road Streetscape project. Finalizing design revisions with stormwater and streetscape components of project. Poroject plans were delive red on From Atlantic Blvd . to S-Wa y 12/23/2016. Thi s project w ill be completed as part of the Seminole Road Project. Replace water services on Seaspray, $175,000 This project is to replace up to 56 aging water services on roads in the Specifications are being prepared for bidding. The Bid documents are being prepared. We anticipate advertising in early Nautical and Clippers hip Seaspray neighborhood. January. The number of water services has been reduced to 41 in an attempt to keep the project within the allocated budget. The bid documents will be completed by 1/27/17. It has been decided to adjust the changeouts to the following streets Vikings Lane, Cruiser Lane , and Belvidere street. The project is currently being advertised w ith a bid opening scheduled for 3/8/17. The project was approved at the 3/27/17 Commission Meeting. The contractor has a been notified to submit all his sig ned contract documents and bond information so a pre-construction meeting is scheduled fro 4/11/17 at 10 am. Work is underway and progressing quickly. Coordinating with contractor to replace up to 15 additional services using rema ining project budget. Phosphorus Treatment Improvements $225,000 This project is to construct a Phosphorus injection into our treated Preliminary engineering Report completed. 60% engineering design completed . Permitting through FDEP and setting up WWTP w astewater effluent. temporary feed system . Project is out for bids . Bids will be opened on August 31st. Only one bid was recei ved w hich was almost twice the budget for this project. We will negotiate w ith the single bidder to accomplish a mod ified project scope. Funding may ha ve to come from other projects for the project cost w hich may be $350,000. We w ere able to reduce the cost down to $358,000, and the additional funding will come from the $275,000 allocated for the Centrifuge Project. A staff report was approved at the Nov 28 Commission meeting to hire the sole bidder. A Pre-Con meeting was held on 12/7/16 and a NTP date of 1/16/17 was issued . A purchase order has been issued to the contractor to perform the work. The building is being fabricated offsite. The engineering submittal re view has been completed, and the slab will be poured the week of 2/13/17. The slab work w ill take approximately three to four weeks. During the slab preparation, it was discovered that electrical service to the slab w ill ha ve to be move d. This w ill delay the project because the permit w ill also ha ve to be modified. Foundation and concrete slab work is underway. Due to pe rmitting delays and utility conflict, anticipated completion has been pushed back to August/September. A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report June 2017 Project Name Budget Project Description Notes Repair Gravity Outfall to ICW $30,000 Consultant preparing TV inspection rev iew to prepare an assessment and We are expecting a review of the outfall from our consultant. maintenance plan. Sewer Line rehab for Sea Oats Subdivision $207,000 In vo lves lining approximately 6,000 If of aging sewer infrastructure to reduce Received scope for pipe lining; coordinating manhole lining scope/cost SpectraShield. Contractor schedu led to clean & TV line wa ter inflow & infiltration (1&1). after Thanksgi ving and perfom CIPP lining in mid-December. Work is underway. The TV'ing of the line was completed. Lining in progress, will be completed by 1/13/17. The job is complete and the final invoice was paid . Combined plant Replacements $157,000 Control Bubbler System WTP2 $15,000 Th is has been completed on 2/2/17. New Influent Screens $20,000 Screens were damaged Waiting to be installed. One has been insalled in January 2017. A req has been approved to install the second one ofter it is ltobricated Replace Eff Pump #2 $50,000 Pump has been delivere. It has been installed in January 2017. Replace RAS Pump $50,000 One pump has been instal/e . This has been completed in November 2016. Replace Influen t Pump $22,000 Pump requirements/specs may be updated. Coordinating with ve ndor to begin the work. We are waiting on a quote from the ve ndor. Th e specs have been updated and Req #98956 has beeen submitted for Project# PU1616 . It is expected to be delivered in October 2017. Install automated Control Valve at WTP 3 $10,000 This is for the dispensing of Chlorine Working with vendor to begin the installation. We are waiting on a quote from the vendor. Meter Project $160,000 This project is to insta ll 650 radio read meters along the commercial cooridor. This is being coordinated with the meter vendor. SJRWMD Grant contract requires CM signature. The project was approved on It is partly funded by a FDEP grant. the December 12th agenda. A meeting was held w ith the meter dealer on 12/22/16 to sign the grant contract. Kay le is working with the Sensus rep (our sole source provider) on the project details and reviewing contract. Replace control panel at Oceanwalk lift $20,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors . A req for $15,000 has been entered to replace it. station Wetwell Top Replacement $24,000 This project is to replace four wetwell tops with open hatches. Req #98379 in for two to be replaced. A PO ha s been issued to repl ace Park Street and Fai rway Villa tops. Lift Station Suction lines $20,000 This is to replace suction lines at Camelia and Selva Marina Lift Stations. Cam eli a has a PO waiting on contractors to install them . Camelia has been completed in January 2017, and a PO for Selva Marina has been issued to install a sump pump. It is now und er desig n. Control Components Upgrade $100,000 This project is to replace the control components for four master lift stations Obtaining quotes from vendors /contractors. A PO has been issued for the Palm Avenue station, and a Req has been su bmitted for the 11th Street Lift Station. The shop drawings were approved on 3/13/17. Clarifier Dri ve Replacements $225,000 This project is to replace two clarifier drives A scope is being prepared to put this project out to bid . Ce ntrifuge $275,000 This is to UJlgrade the 2nd centrifuge Funds for this project will be reallocated to the phosphorus project. A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report June 2017 Project Name Budget Project Description Notes Parks Projects Russell Park Re novation ~ This project is t o provide improveme nts to Russell Par k including sodding, Other improvements being planned. $50K grant to supplement funding was delivered by Michelle Waterman of Talbot Island irrigation, lighting, and court repairs. Park on August 22nd. Tennis Courts and Racquetball Courts remain to be improved. We have a contractor lined up to perform the work as soon as a decision is made about the color of the courts and fencing guage size. New Budget : $125,000 Tideviews Park Shade Structure This project is to provide a shade structure over a portion of the viewing area This project is schedu led to be completed in the seco nd quarter of FY 16-17. Public Works wi ll be installing the poles to support of the Tideviews Park boardwalk. the screening by the end of the first week in Februa ry . After that, the contractor providing the screening for the Vet Park Shade structure will install the shade sc reen here. Two poles to support the shade screen have been in sta lled the week of 1/30/17. Two more poles w ill be installed the week of 2/27/17. Conditions under the pier dictated that a ne w design had to be developed for attaching the poles to the deck. The poles we re se t in place and the shade screen mea sured on 4/7/17. The shade is being fabri cated. Tw in La ke Par ks Design $25,000 Re-evaluating tas k based on Commission direction and public input from Project revised; awaiting proposal for pond bank restoration . Application for FIND grant funding not submitted this year. community meeting. Consultant work proposal has been reviewed and a Task Order has been issued to the consultant to develop plans . Surveys are be i ng done. Vet Park Playset Replacement $40,000 Working with Vendors to select pla ygro und set. Using COJ fundin g secu red by Councilman Gulliford to supplement original budget for amphitheater screen covering. Final plans are to be submitted by Jul y 8th. Quotes are being received for the covering for the stage in the park. One more quote is pending. Playground sets are more than our budget. The insta llation of this equipment will be postponed to the next fiscal year. Jordan and Donner Park Pla ygro und $82,000 Funded by a CDBG , this project is to provide ADA compatible pla yg round The project scope is being developed to go out for bids. We are waiting for CDBG documents from COJ to proceed . Mandatory Improve ments equipment. Pre-Bid was held 5/11/17. Two Bids were rece ived 5/31/17 and were scored based on Section 3 criteria by COJ and COAB . Low bi dder scored the highest, and project award w ill be on t he 6/26/17 Co mmission Agenda . Lifeguard Station Improvem ents $90,000 This project is to make safety and restoration improvements to the Lifeguard A Scope of Services is being developed. A contractor is develo ping a design proposal for the construction. The proposal will Station at the end of Atlantic Blvd . include bid specs. Public Works Projects A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report June 2017 Project Name Budget Project Description Notes Seminole Road Improvements $250,000 Consultant revising design to redirect stormwater from Saltair area and Deli very of Draft Final Plans and Bid Docs -12/27/16 Ho well Park . Permitting complete-5/6/17 Begin construction-7/27/17 Construction complete -12/28/17 PW Staff has reviewed the final plans and met with the consultant on 3/20/17 to make final corrections to the plans and bid documents . The consultant is expected to delive r the modified plans by the week of 4/17/17. Seminole Road Drainage Improvements $650,000 Project is to install the drainage component of the Seminole Road Project. See Above. Beach Renourishment $0 Beach renourishment 100% paid wi th Fede ra l and County funds . Beach Renouri shment was comp leted May 2017 . Sea Oats planting will begin the last week of June 2017 . Stormwater Master Plan Review and $250,000 This project is to review the City's Stormwater Master Plan and to update the This project has been advertised as an RFP. Proposals are due into Public Works on December 9, 2016. An ammendment to Update drainage basin information and to propose projects with estimated costs to delay bid opening has been issued, and a second amendment to adjust the project scope wi ll be issued by the end of this week. complete them . Proposals are due December 23rd. Four consultants sub mitted proposa ls which are under re vie w by PW staff. A se lected firm is being proposed for City Commission approval at the 1/23/17 meeting. Public Works met with the consultant on 2/2/17 to give them instructions to prepare the ir proposed expenses for this project. Award of Jone s Edmunds Scope of Work and Fee Proposal will be on the Com mission Agenda 6/26/17 . Aquatic Gardens Project $250,000 Proj ect is to review the City's Sto rmwater Master Plan as it pertains to this PW is having crews clean the conveyance systems in this area, and funds are being reque sted in the next fiscal year budget for neighborhood and to design and construct improvements for more capacity the stormwater review and project de sig n. If possible, construction wi ll also be scheduled depending on timing and funds and stormwater throughput from this area . availability. A design scope has been provided to the City. PW is determining how to proceed with construction. Gruhn May will be installing a bo x around the current pond outfall to the creek so a control gate can be installed. PW staff has submitted requisitions to purchase materials to proceed with the installation of bulkheads to facilitate this project. The outfall structure should be installed by 2/3/17 and materials are arriving for the bulkhead installations. The delivery of the outfall structure has been delayed and its arriva l and installation should occur by 3/31/17. Th e fi rst bu lkhe ad w as ins t all ed th e week of 3/20/17. The w eir has bee n install ed by Gruh n May and is rea dy for use . PW is orderin g mate ria l an d prepari ng t o bu ild a secon d bulkhe ad w all on theSE co rn er of t he pond. Hopkin s Cr eek t o be cleaned an d ban ks buil t up . Saltair Project $250,000 Project is to modify existing construction on Magnolia and Poin settia and to Consultant is preparing proposal and cost estimate for construction. Ne igh borhood meeting is scheduled for August 12th. The construct improvements on Sylvan and Pine Streets neighborhood meeting was held and the consensus of the participants (residents and City Officials) was to proceed with the design of a less obtrusive drainage system in the next fiscal year. Once the design is complete, the project should go out for bids for construction ASAP. PW is asking for funds for construction in this coming fiscal year. Construction may be able to begin as early as Spring of 2017. Ayers Engineering, Inc. submittted a Scope of services and a Fee proposal to develop new construction plans on 12/7/16. A meeting is schedlued on 1/6/17 to discusss the plans with the consultant. The consultant's scope of work was presented and approved. The consultant provided his fee proposal on 3/27/17, and it was reviewed and approved by staff. The desgin work is underway. 100% Plan s and Spe ci fi ca tions re ce ive d 6/2/17 . Invitation to Bid w ill be ad ve rtis ed 6/14/17 . Pre - Bid M eeting is schedu led for 6/21/17 at 10:00. Bid ope ning is schedu led for 7/5/17. A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016 -2017 Status Report June 2017 Project Name Budget Project Description Notes Safe Routes to School Sidewalk $0 To provide an 8' wide sidewalk along Sherry & Seminole from Ahern to 17th. Design and survey underway. Town Hall meeting held May 7th. Workshop held June 27th. Bid documents being prepared . This project is funded by FOOT . Construction scheduled for seco nd half of 2017 . PW Dir to present additional info to Commission on July 11th and Town Hall Meeting on July 16th. Striping of the proposed path of the SRTS will be completed the week of July 25th. Additional To w n Hall Meeting scheduled for August 27th. The route of the proposed path was painted the week of July 25th. A consensus of the City Commission was reached at the To wn Hall Meeting of August 27th to move forward with the project along the east side of Seminole Road and Sherry Drive and to have the MOU signed with the JTA to commit to this project. The project was approved to move forward with the 30% plans completion. Element Engineering Inc. will be meeting with Public Works to develop a plan of action to continue to that point. We have received comments from two residents about possible changes to the path . These ha ve been sent to Element for review and consideration. 30% plans were submitted to the city for review on 12/12/2016. PW Staff has reviewed the plans, and will be discussing our comments with them on 2/23/17. Staff has coordinated their review of the project plans with the consultant,and the consultant will now proceed towards completing 90% plans. When the plans are approximately 60% complete, staff will provide them for public information . City staff has been requested by the consultant to notify all the property owners who front the project w here its path has changed due to the public comments . Once that is complete, getting to the 60% plan stage should occur within six weeks. All the re sidents whose vege tation in the right-of-way may be impacted by the project have been notified by PW . 90% plans have been app roved and we are waiting on 100% plans on 6/3/17. Need to set up a Publ ic Hearing before proceeding . Sidewalk Projects $100,000 Project is to provide or improve sidewalks. Areas are being considered for sidewa lk installations or improvements. Emphasis is being placed on east-west connectivity. The selected streets are Cava II a Road, Triton Road and Sabala Drive. Cutlass Drive is also being considered . A survey is being ordered for these roads. PW staff is meeting with a resident of Royal Palms, Commissioners, and interested members of the public on 2/9/17 to discuss the final selection of the streets to install sidewalks this year. Sidewalks on two streets, Cutlass Avenue and either Triton Road or Sabala Road, were selected to be constructed this year, and an engineering firm wi ll be so licited to deve lop a Sidewalk Master Plan for future sidewalk construction . The consultant has a scope of services w hich has been approved by Public Works to provide a Sidewalk Master Plan. A scope is being written by PW to put the sidewalks out to bid . Ayres Associates to work up plans and specifications for bid . Paving Projects $400,000 This is the annual Road Resurfacing Program and specific areas of spot A preliminary list of roads to be resufaced or repaired has been developed. A consultant will evaluate this list and provide a repairs . recommended a course of action for each road . This is expected to be completed by the end of December, and the pa vi ng can be completed in early 2017. A review was completed and a proposal was submitted by a consultant on 12/26/16, and PW staff is reviewing this. Contract specifications are being developed . A proposal for piggybacking off other counties' contracts is being prepared by APS. Three bids recei ved on 6/7/17. Award reco m mendation will be on the Co m mission Agenda 6/26/17. Equipment Garage $75,000 Project is to install a partially enclosed storage facility for Public Works This project scope is being developed, and a meeting will be scheduled with an architect to design the structure in consonance equipment. with the rest of the Public Works facility. Jasmine Pond $100,000 Project is to restore the bank of Jasmine Pond. This project will be designed by a consultant. The city has received a proposal for this project from its consultant. It has been revie wed and a meeting is set for 1/6/17 to discuss it with the consultant. The consultant's scope of work and fee were presented and approved. We ha ve issued a Task Order for the consultant to hire a surveyor. Surveys are being conducted and then we will get proposals . West Plaza and Carnation Drainage Project $135,000 Project is to provide drainage improvement as specified in the Stormwater A consultant is preparing a proposal for this project. Master Plan . A g e n d a I t e m 4 A J u n e 2 6 , 2 0 1 7 Single Family/SF Attached Duplex Multi-Family Residential Addition Commercial New Commercial Add i tion Commercial Alteration Other TOTAL Single Family/SF Attached Duplex/ Multi-Family Comm. Alter/Additon/New Demolition Swimmi ng Pool Roof Driveway/ ROW Fence/ Wall/ Barrier Electrical Mechanical Plumbing Sign Fire Civil and Site Other Misc. TOTAL ------------ Building Department Monthly Activity Report May 2017 Permits Issued Building Permit Fees 2016 2017 YTD 2016 2017 YTD 112 63 $130,109 .23 $70,740.29 1 1 $0.0 0 $780 .00 1 0 $0.00 $0.00 53 35 $16,902.21 $5 ,957.45 7 1 $6,068 .85 $4,380.00 1 1 $140.00 3,280.00 N/A 1 N/A 55.00 2556 1602 $262,607.48 $170,121.62 2731 1704 $415,827.77 $255,314.36 Perm its Issued May7 2::.:0::..::1:.:.7---:-::--__j Building Construction No. Issued Permit Fees Value 5 $7,265 .12 $2,155,040.00 0 $0.00 $0.00 2 $3 ,335 .00 $1,300,000 .00 1 $100 .00 $8,000 .00 3 $826 .00 $90,200 .00 17 $2,665.42 $398,422 .00 3 $35.00 $65,000 .00 13 $385 .00 $40,707.00 29 $3,813.60 $33,216 .00 36 $3 ,776 .00 $91,854 .00 14 $1,872.00 $1,950 .00 1 $95.00 $0 .00 0 $0.00 $0.00 0 $0.00 $0.00 43 $5,018.95 $380,664.00 167 $29,187.09 $4,565,053 .00 Construction Value 2016 2017 YTD $38,690,936.00 $2 1,608,404.00 $0 .00 $200,000.00 $0.00 $0.00 $4,130,721 .00 $943,103.77 $2,354,105 .00 $1,850,000 .00 $18,000 .00 $1,300,000.00 N/A $0.00 $23,765 ,152.52 $12,567,019 .86 $68,958,914.52 $38,468,527.63 Fees Collected May 2017 Re-lnspection Fees State Surcharges City Surcharge Retained Building Plan Check Fees Inspections Perf o r med May2017 Building Roof Electrical Mechanical Plumbing New Busines s TOTAL Commercia l Projects to Note: 238 88 83 71 65 1 546 Inspections Performed Type 2016 Building 3425 Roof 797 Electrical 1008 Mechanical 817 Plumbing 919 New Business N/A TOTAL 6966 $495.00 $978.76 $97.88 $8,549.82 303 Atlantic Blvd .-Coop 303 Restaurant Residential Projects to Note: 2017 YTD 2438 744 665 583 619 1 5050 Agenda Item 4B June 26, 2017 BID 1617-08 Required Documents Submission in Triplicate -All Documents Document Requirements Checklist Bid Form Bid Bond (5% of Bid) Drug Free Workplace Public Entity Crimes Statement W-9 Form Public Records Provision Form New Vendor Information Form Business Tax Receipt Experience-Five (5) years Qualifications: General Contractor or Underground Utility License Financial Statements for past two (2) years Insurance References-three (3) vonnrmat1on or Kec1ept or Aaaenaa (L were 1ssuea May 19th) Section 3 Documents: a. Business Employee List b. Conflict of Interest Certificate c. letters of Intent (Required for Each Subcontractor Identified in Table A) d. Business Application Certification Form e . Economic Opportunities Plan f. Resident Preference Claim Form g. Table A (List of Subcontractors & Shop Fabricators) h. Table B (Estimated Project Work Force utilization Breakdown) i. Training and Apprenticeship Memo TOTAL BASE BID (ITEMS 1 -7) City of Atlantic Beach JORDAN AND DONNER PARK IMPROVEMENTS, CDBG 2017 May 31, 2017 E.B. Morris General Contractors X X X X X X X X X X NO NO X (sealed envolpe) X X X X X NOT COMPLETED X SIGNED, BUT NOT COMPLETED 3·00 PM Hager Construction Company X X X X X X X X X X X NO X X X X X X X X X NOT COMPLETED NOT COMPL TED (Letter attached verifying hires will be Section 3) X X X X X NO $116,556 .00 $113,060.00 Upon verification of bids , a mathematical error of $90 difference was f ound in EB Morris' bid. The amount entered was $16,466. Agenda Item 4B June 26, 2017 JORDAN AND DONNER PARK IMPROVEMENTS, CDBG 2017 BID 1617-08 MAY 31,2017 E.B. Morris General Contractors Hager Construction Company UNIT UNIT DESCRIPTION QTY UNIT COST Total Cost QTY UNIT COST 1. 2-Bay Arch Swing (Donner Park) 1 LS $9 ,194 .00 $9,194.00 1 LS $6,300 .00 2. Modular Playset (Jordan Park) 1 LS $53 ,578.00 $53,578.00 1 LS $75,600.00 3. Spinning Play Unit (Jordan Park) 1 LS $8 ,432 .00 $8,432.00 1 LS $3,625.00 4. Sun Shade (Jordan Park) Included 1 LS $13 ,831.00 $13,831.00 1 LS with Playset 5. ADA Playground Access Ramps 2 EA $1 ,956 .00 $3 ,912.00 2 EA $1,000.00 6. Engineered Wood Fiber 450 CY $47 .98 $21,589.00 450 CY $41.00 7. Install New 12" Plastic Border $11.0 5 $6,020.00 $13.00 Timbers with necessary hardware 545 LF 545 LF TOTAL BASE BID (ITEMS 1-7) $116,556.00 **EB Morris only provided the Total Cost and did not include the Unit Cost. Unit Cost was entered by COAB Purchasing . **Total Base Bid was calculated at $116,556 . The written entered by EB Morris was $116,466 for a difference of $90 . Total Cost $6,300.00 $75 ,600.00 $3,625.00 Included with Playset $2,000.00 $18,450.00 $7 ,085.00 $113,060.00 A g e n d a I t e m 4 C J u n e 2 6 , 2 0 1 7 C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T A G E N D A I T E M : S U B M I T T E D B Y : B i d 1 6 1 7 - 0 9 : M i l l i n g a n d P a v i n g 2 0 1 7 f o r t h e P u b l i c W o r k s D e p a r t m e n t S c o t t W i l l i a m s , I n t e r i m P u b l i c W o r k s D i r e c t o r @ . _ _ D A T E : J u n e 8 , 2 0 1 7 B A C K G R O U N D : B i d s w e r e o p e n e d f o r t h e M i l l i n g a n d P a v i n g 2 0 1 7 f o r t h e P u b l i c W o r k s D e p a r t m e n t p r o j e c t o n J u n e 7 , 2 0 1 7 . P r o j e c t s c o p e i s t o M i l l l . S " o f A s p h a l t a n d A p p l y 1 . 5 " o f T y p e S - I l l A s p h a l t t h e f o l l o w i n g l o c a t i o n s : 1 . S t u r d i v a n t A v e n u e ( f r o m P i n e S t . t o S e m i n o l e R d . ) 2 . H i b i s c u s S t r e e t ( f r o m L e v y R d . t o t h e d e a d e n d ) 3 . P a r k s i d e D r i v e ( f r o m 1 1 t 1 1 S t . t o P l a z a D r . ) 4 . O c e a n B l v d . ( f r o m 1 0 1 h S t . t o 1 3 t h S t . ) 5 . P l a z a D r i v e ( f r o m O c e a n B l v d . t o E a s t C o a s t D r . ) 6 . W e s t 1 ' 1 S t r e e t ( t o t h e p a r k i n g l o t a t T i d e v i e w s P a r k , p r o c e e d i n g e a s t t o t h e d e a d e n d , i n c l u d i n g t h e r o u n d a b o u t b e s i d e V e t e r a n ' s P a r k ) 7 . W . 1 4 1 h S t r e e t ( f r o m O r c h i d S t . t o M a y p o r t R d . ) 8 . 5 1 h S t r e e t ( f r o m E a s t C o a s t D r . t o O c e a n B l v d . ) 9 . B r i s t a d e m a r C i r c l e ( f r o m 2 0 t h S t . t o 2 0 t h S t . ) 1 0 . S e a O a t s D r i v e ( f r o m S a t u r i b a t o 1 9 t h S t . ) P a i n t e d y e l l o w c e n t e r l i n e s a r e i n c l u d e d i n t h e b i d p r i c e a t s p e c i f i c l o c a t i o n s w h e r e t h e y c u r r e n t l y e x i s t . V a l v e b o x a n d / o r m a n h o l e c o v e r a d j u s t m e n t s a r e i n c l u d e d i n t h e b i d p r i c e . T h e C o n t r a c t o r i s g i v e n 4 5 c a l e n d a r d a y s t o c o m p l e t e t h e p r o j e c t a f t e r r e c e i p t o f w r i t t e n N o t i c e t o P r o c e e d . T h r e e B i d s w e r e r e c e i v e d a s f o l l o w s : D u v a l A s p h a l t P r o d u c t s H u b b a r d C o n s t r u c t i o n C o m p a n y P r e f e r r e d M a t e r i a l s , I n c . $ 3 4 6 , 8 6 6 . 3 6 $ 3 1 4 , 8 6 0 . 2 5 $ 3 9 0 , 8 6 4 . 1 9 B U D G E T : T h i s p r o j e c t i s f u n d e d f r o m t h e L o c a l O p t i o n G a s T a x F u n d , A c c o u n t N o . 1 3 0 - 5 0 0 2 - 5 4 1 - 3 4 0 0 ( $ 3 2 0 , 0 0 0 ) a n d f r o m t h e B e t t e r J a x H a l f C e n t S a l e s T a x F u n d , 1 3 1 - 5 0 0 2 - 5 4 1 - 3 4 0 0 ( $ 8 0 , 0 0 0 ) f o r a t o t a l o f $ 4 0 0 , 0 0 0 a l l o c a t e d f o r F Y 2 0 1 6 - 2 0 1 7 . R E C O M M E N D A T I O N : A w a r d t h e B i d t o H u b b a r d C o n s t r u c t i o n C o m p a n y i n t h e a m o u n t o f $ 3 1 4 , 8 6 0 . 2 5 , a u t h o r i z e t h e C i t y M a n a g e r t o e x e c u t e t h e c o n t r a c t , a n d a p p r o v e m i l l i n g a n d p a v i n g o f a d d i t i o n a l r o a d w a y s a s t h e b u d g e t e d f u n d s w i l l a l l o w { u p t o $ 4 0 0 , 0 0 0 ) w h i l e t h e c o n t r a c t o r i s m o b i l i z e d o n t h e j o b . A T T A C H M E N T S : B i d 1 6 1 7 - 0 9 B i d A n a l y s i s . B i d 1 6 1 7 - 0 9 B i d T a b u l a t i o n . R E V I E W E D B Y C I T Y M A N A G E R : - - - ~ - - - t . / . 1 ' ' ' J E C - - b l f - ~ . 3 \ - - - - J o . . . . . . - - ~ - - - - - - Agenda Item 4C June 26, 2017 Bid Item 1 2 3 4 5 6 7 8 9 10 MILliNG AND PAVING 2017 FOR PUBliC WORKS DEPARTMENT BID 1617-09 MILL 15" ASPHALT & APPLY 15" OF TYPE S-3 ASPHALT AT THE FOLLOWING LOCATIONS· Description Duval Asphatl Hubbard Construction Sturdivant Avenue (from Pine St. to Seminole Rd.) Length = 540 ft. I Width = 24ft. $23,140.80 $23,824.99 **include 442' x 2 of 4" Painted Yellow Centerline Hibiscus Street (from Levy Rd. to the dead end) $54,052.85 $49,451.96 Length = 1,938 ft. I Width = 20ft. Parkside Drive (from 11 '" St. to Plozo Dr.) $30,038.40 $30,818.16 Length =954ft. I Width =21ft. Ocean Blvd. (from 10 '" St. to 13 '" St.) Length = 1,043 ft. I Width = 18ft. $36,283.80 $31,247.26 **include 1852' x 2 of 4" Painted Yellow Centerline Plaza Drive (from Ocean Blvd. to East Coast Dr.) $7,529.46 $5,648.42 Length = 201ft. I Width = 18ft. West 1'' St. to the parking lot at Tideviews Park, proceeding east to the dead end, including $50,979.42 $45,629.10 the round-about beside Veteran's Park. Approximate Footage is: Length = 1,632 ft. I Width = 22ft. W. 14'h Street (from Orchid St. to Mayport Rd.) $25,777.66 $19,593.36 Length = 698 ft. I Width = 22 ft. **include 27' x 2 of 4" Painted Yellow Centerline 5'" Street (from East Coast Dr. to Ocean Blvd.) $8,927.00 $7,786.49 Length = 254 ft. I Width 20 ft. Brista de mar Circle (from 20' St. to 20' St.) $30,287.88 $28,725.33 Length = 1,071 ft. I Width = 18 ft. Sea Oats Drive (from Soturiba Dr. to 19 '" St.) $48,315.78 $43,511.52 Length = 1,379 I Width = 24ft. BASE BID TOTAL $315,333.05 $286,236.59 10% CONTINGENCY OF BASE BID TOTAL $31,533.31 $28,623.66 TOTAL {BASE+ 10% CONTINGENCY) $346,866.36 $314,860.25 Preferred Materials $22,060.78 $60,222.11 $33,836.98 $39,950.74 $13,769.69 $49,473.27 $24,776.45 $17,628.47 $41,661.60 $51,950.99 $355,331.08 $35,533.11 $390,864.19 Agenda Item 4C June 26, 2017 r L # BID# 1617-09 Required Documents Submission in Triplicate Document Requirements Checklist W-9 Form Bid Form Bid Bond-5% Drug Free Workplace Certification Public Entity Crimes Statement Public Records Provision Form New Vendor Information Form Proof of Experience - 5 years in Milling & Paving License Financials -Last 2 Years Insurance References - 3 uocumentat1on ot Kece1pt ot any Addenda (2 Issued on 6/2/17) Total (Base Bid+ 10% Contingency) City of Atlantic Beach MILLING & PAVING 2017 FOR PUBLIC WORKS 6/7/2017 Duval Asphalt Products Hubbard Construction Company X X X X X X X X X X X X X X X X X X X X NO X NO (statement that information X will be provide upon award) X X X X X X $346,866.36 $314,860.25 3:00PM Preferred Materials, Inc. X X X X X X X X X X X X X X X $390,864.19 Award of Bid is based on Department Analysis and Approval by the City Commission (if over $25,000) OR City Manager (if less than $25,000) A g e n d a I t e m 4 D J u n e 2 6 , 2 0 1 7 A G E N D A I T E M : S U B M I T T E D B Y : D A T E : B A C K G R O U N D : B U D G E T : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T 2 0 1 6 G a b r i e l R o e d e r S m i t h & C o m p a n y C i t y o f A t l a n t i c B e a c h R e t i r e m e n t S y s t e m A c t u a r y R e p o r t s R u s s e l l C a f f e y , D i r e c t o r o f F i n a n c e J u n e 5 , 2 0 1 7 E a c h y e a r , t h e P e n s i o n B o a r d o f T r u s t e e s a u t h o r i z e s a n a c t u a r y t o p e r f o r m a n a n n u a l v a l u a t i o n o f o u r r e t i r e m e n t s y s t e m s . T h e p u r p o s e o f t h e v a l u a t i o n i s t o m e a s u r e t h e f u n d i n g p r o g r e s s , t o d e t e r m i n e t h e e m p l o y e r c o n t r i b u t i o n r a t e a n d t o p r o v i d e a c t u a r i a l i n f o r m a t i o n f o r G o v e r n m e n t a l A c c o u n t i n g S t a n d a r d s B o a r d . T h e C i t y i s r e q u i r e d t o c o n t r i b u t e t o e a c h r e t i r e m e n t s y s t e m , t h e d o l l a r a m o u n t s p e c i f i e d i n t h e v a l u a t i o n s . T h i s y e a r ' s v a l u a t i o n i n d i c a t e s a n i n c r e a s e o f $ 1 5 6 , 5 4 6 t o $ 1 , 3 3 2 , 1 1 8 f o r t h e G e n e r a l E m p l o y e e P l a n a n d a d e c r e a s e o f $ 1 6 , 7 7 9 t o $ 7 2 8 , 7 5 4 f o r t h e P o l i c e O f f i c e r s ' P l a n . T h e l o n g t e r m f u n d i n g r a t i o s o f t h e p l a n s a r e 7 5 % f o r G e n e r a l , w h i c h i s a d e c r e a s e o f 1 % , a n d 6 9 % f o r t h e P o l i c e , w h i c h i s a n i n c r e a s e o f 2 % . T h e s e i t e m s w i l l i n c r e a s e t h e 2 0 1 8 O p e r a t i n g B u d g e t b y $ 1 3 9 , 7 6 7 . R E C O M M E N D A T I O N : I n f o r m a t i o n a l P u r p o s e s A T T A C H M E N T S / L I N K S : A ) - A c t u a r i a l V a l u a t i o n R e p o r t f o r G e n e r a l E m p l o y e e s R e t i r e m e n t S y s t e m ( l i n k ) B ) - A c t u a r i a l V a l u a t i o n R e p o r t f o r P o l i c e O f f i c e r s ' R e t i r e m e n t S y s t e m ( l i n k ) C ) - P e n s i o n A n a l y s i s ( a t t a c h m e n t ) R E V I E W E D B Y C I T Y M A N A G E R : ~ ~ A g e n d a I t e m 4 D J u n e 2 6 , 2 0 1 7 A t t a c h m e n t C - P e n s i o n A n a l y s i s C i t y o f A t l a n t i c B e a c h P e n s i o n A n a l y s i s M o n d a y , A p r i l 1 0 , 2 0 1 7 C O A B F i g u r e s p e r - F Y 1 6 A c t u a r y R e p o r t C o v e r e d P a y r o l l $ 1 , 6 1 5 , 0 4 4 N o r m a l C o s t a s a p e r c e n t a g e o f c o v e r e d p a y r o l l I f C O A B w e r e t o a d o p t C O J ' s P r o p o s a l 3 % L u m p s u m p a y o u t Y e a r 1 Y e a r 2 ( Y 1 * 1 0 % ) 1 Y e a r 3 ( Y 1 * 2 0 % ) 1 Y 1 - 2 5 % c o n t r i b u t i o n o f n e w p a y r o l l Y 2 - 2 5 % c o n t r i b u t i o n o f n e w p a y r o l l Y 3 - 2 5 % c o n t r i b u t i o n o f n e w p a y r o l l 3 y e a r t o t a l I n c r e a s e t o p a y r o l l o v e r 3 y e a r s S o u r c e : J a c k s o n v i l l e . c o m 0 2 . 2 3 . 1 7 1 5 . 2 6 % $ 4 8 , 4 5 1 1 , 6 1 5 , 0 4 4 1 , 7 7 6 , 5 4 8 1 , 9 3 8 , 0 5 3 4 0 3 , 7 6 1 4 4 4 , 1 3 7 4 8 4 , 5 1 3 $ 6 , 7 1 0 , 5 0 8 $ 9 5 6 , 7 9 8 % i n c r e a s e 1 1 . 0 5 % 1 5 . 8 2 % 2 2 . 6 7 % 1 6 . 6 3 % C O A B C u r r e n t P l a n $ 1 , 6 1 5 , 0 4 4 1 , 6 6 3 , 4 9 5 1 , 7 1 3 , 4 0 0 Y 1 - 1 5 . 2 6 % N o r m a l C o s t 2 4 6 , 4 5 6 Y 2 - 1 5 . 2 6 % N o r m a l C o s t 2 2 5 3 , 8 4 9 Y 3 - 1 5 . 2 6 % N o r m a l C o s l 2 6 1 , 4 6 5 3 y e a r t o t a l $ 5 , 7 5 3 , 7 0 9 P o l i c e a r e i n l i n e t o r e c e i v e a 2 0 p e r c e n t p a y i n c r e a s e o v e r t h r e e y e a r s , p l u s a o n e - t i m e l u m p s u m p a y m e n t t h i s y e a r w h e n t h e d e a l i s f i n a l i z e d . C u r r e n t e m p l o y e e s w o u l d a l s o h a v e m o r e g e n e r o u s p e n s i o n b e n e f i t s r e s t o r e d t h a t p a s t c i t y l e a d e r s a x e d a s p a r t o f a m a j o r 2 0 1 5 p e n s i o n - r e f o r m a g r e e m e n t . T h e 4 0 1 ( k ) - s t y l e a c c o u n t C u r r y o f f e r e d n e w h i r e s i s a l s o f a r m o r e g e n e r o u s t h a n w h a t i s t y p i c a l l y f o u n d i n t h e p r i v a t e s e c t o r . T h e c i t y w o u l d c o n t r i b u t e 2 5 p e r c e n t o f a n o f f i c e r ' s s a l a r y i n t o t h e a c c o u n t f r o m d a y o n e ; e m p l o y e e s w o u l d c o n t r i b u t e 1 0 p e r c e n t . O f f i c e r s w o u l d f u l l y v e s t a f t e r t h r e e y e a r s , a n d t h e y w o u l d h a v e t h e s a m e d e a t h a n d d i s a b i l i t y b e n e f i t s a v a i l a b l e u n d e r t h e c u r r e n t p e n s i o n p l a n . A n d t h o s e b e n e f i t s - f o r c u r r e n t a n d f u t u r e e m p l o y e e s - w o u l d b e h a r d t o a l t e r i n t h e f u t u r e . C u r r y a g r e e d t o l e a v e t h e m u n t o u c h e d f o r u p t o a d e c a d e , a s l o n g a s c i t y f i n a n c e s o u t p e r f o r m c e r t a i n e c o n o m i c b e n c h m a r k s . 1 - C O A B N o t e : t h e J a x . c o m a r t i c l e d i d n ' t a r t i c u l a t e t h e t i m i n g o f t h e 2 0 % p a y i n c r e a s e . F o r t h i s c a l c u l a t i o n i t w a s a s s u m e d t o b e 1 0 % o f t h e o r i g i n a l p a y r o l l i n y e a r 2 a n d y e a r 3 . T h e 2 5 % c o n t r i b u t i o n o f p a y r o l l w o u l d b e i m p a c t e d b y t h e t i m i n g o f t h e 2 0 % i n c r e a s e . 2 - C O A B N o t e : t h e n o r m a l p e n s i o n c o s t w i l l f l u c t u a t e w i t h n e w a c t u a r y r e p o r t s . F o r t h i s c a l c u l a t i o n t h e r e w a s n o e s t i m a t e d f l u c t u a t i o n i n n o r m a l c o s t . C a l c u l a t i o n p e r f o r m e d b y C O A B F i n a n c e D e p a r t m e n t - R c a f f e y @ c o a b . u s 9 0 4 . 2 4 7 . 5 8 0 7 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 C o p y r i g h t © 2 0 0 9 : N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s 1 4 2 0 K i n g S t r e e t , A l e x a n d r i a , V A 2 2 3 1 4 - 2 7 9 4 ( 7 0 3 ) 6 8 4 - 2 8 8 2 w w w . n s p e . o r g A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s 1 0 1 5 1 5 t h S t r e e t N . W . , W a s h i n g t o n , D C 2 0 0 0 5 ( 2 0 2 ) 3 4 7 - 7 4 7 4 w w w . a c e c . o r g A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s 1 8 0 1 A l e x a n d e r B e l l D r i v e , R e s t o n , V A 2 0 1 9 1 - 4 4 0 0 ( 8 0 0 ) 5 4 8 - 2 7 2 3 w w w . a s c e . o r g A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a 2 3 0 0 W i l s o n B o u l e v a r d , S u i t e 4 0 0 , A r l i n g t o n , V A 2 2 2 0 1 - 3 3 0 8 ( 7 0 3 ) 5 4 8 - 3 1 1 8 w w w . a g c . o r g T h e c o p y r i g h t f o r E J C D C E - 5 2 5 i s o w n e d j o i n t l y b y t h e f o u r E J C D C s p o n s o r i n g o r g a n i z a t i o n s l i s t e d a b o v e . T h e N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s ( N S P E ) i s t h e C o p y r i g h t A d m i n i s t r a t o r f o r t h e E J C D C d o c u m e n t s ; p l e a s e d i r e c t a l l i n q u i r i e s a n d r e q u e s t s r e g a r d i n g E J C D C c o p y r i g h t s t o N S P E . N O T E : E J C D C p u b l i c a t i o n s m a y b e o r d e r e d d i r e c t l y f r o m a n y o f t h e f o u r s p o n s o r i n g o r g a n i z a t i o n s a b o v e . F o r m o r e i n f o r m a t i o n o n E J C D C p l e a s e v i s i t w w w . e j c d c . o r g . A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 T A B L E O F C O N T E N T S A R T I C L E 1 - S E R V I C E S O F E N G I N E E R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 . 0 1 S c o p e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A R T I C L E 2 - O W N E R ' S R E S P O N S I B I L I T I E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 . 0 1 G e n e r a l . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A R T I C L E 3 - S C H E D U L E F O R R E N D E R I N G S E R V I C E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 3 . 0 1 C o m m e n c e m e n t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 3 . 0 2 T i m e f o r C o m p l e t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 A R T I C L E 4 - I N V O I C E S A N D P A Y M E N T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 4 . 0 1 I n v o i c e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 4 . 0 2 P a y m e n t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 4 . 0 3 P a y m e n t f o r B a s i c S e r v i c e s ( L u m p S u m B a s i s ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 . 0 4 P a y m e n t f o r A d d i t i o n a l S e r v i c e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 . 0 5 D i s p u t e d I n v o i c e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 A R T I C L E 5 - O P I N I O N S O F C O S T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5 . 0 1 O p i n i o n s o f P r o b a b l e C o n s t r u c t i o n C o s t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5 . 0 2 O p i n i o n s o f T o t a l P r o j e c t C o s t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 A R T I C L E 6 - G E N E R A L C O N S I D E R A T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 6 . 0 1 S t a n d a r d s o f P e r f o r m a n c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 6 . 0 2 U s e o f D o c u m e n t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 6 . 0 3 I n s u r a n c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 6 . 0 4 T e r m i n a t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 6 . 0 5 C o n t r o l l i n g L a w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 6 . 0 6 S u c c e s s o r s , A s s i g n s , a n d B e n e f i c i a r i e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 6 . 0 7 D i s p u t e R e s o l u t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 6 . 0 8 E n v i r o n m e n t a l C o n d i t i o n o f S i t e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 6 . 0 9 I n d e m n i f i c a t i o n a n d M u t u a l W a i v e r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 6 . 1 0 L i m i t a t i o n o f E n g i n e e r ' s L i a b i l i t y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 6 . 1 1 M i s c e l l a n e o u s P r o v i s i o n s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 A R T I C L E 7 - D E F I N I T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 0 7 . 0 1 D e f i n e d T e r m s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 0 A R T I C L E 8 - E X H I B I T S A N D S P E C I A L P R O V I S I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 8 . 0 1 E x h i b i t s I n c l u d e d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 8 . 0 2 T o t a l A g r e e m e n t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 8 . 0 3 D e s i g n a t e d R e p r e s e n t a t i v e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 8 . 0 4 E n g i n e e r ' s C e r t i f i c a t i o n s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e i A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 A G R E E M E N T B E T W E E N O W N E R A N D E N G I N E E R F O R S T U D Y A N D R E P O R T P R O F E S S I O N A L S E R V I C E S T H I S I S A N A G R E E M E N T e f f e c t i v e a s o f , 2 0 1 7 ( " E f f e c t i v e D a t e " ) b e t w e e n - - - - - - t h e C i t y o f A t l a n t i c B e a c h , F L ( " O w n e r " ) a n d - - - - ~ ~ - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - J o n e s E d m u n d s & A s s o c i a t e s , I n c . ( " E n g i n e e r " ) . - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - E n g i n e e r ' s s e r v i c e s u n d e r t h i s A g r e e m e n t a r e g e n e r a l l y d e s c r i b e d a s f o l l o w s : R F Q 1 7 - 0 1 : P r o f e s s i o n a l E n g i n e e r i n g S e r v i c e s f o r t h e A t l a n t i c B e a c h S t o r m w a t e r M a s t e r P l a n U p d a t e . ( " A s s i g n m e n t " ) . I f E n g i n e e r ' s s e r v i c e s u n d e r t h i s A g r e e m e n t a r e a p a r t o f a m o r e e x t e n s i v e p r o j e c t o f t h e O w n e r , s u c h p r o j e c t i s g e n e r a l l y i d e n t i f i e d a s f o l l o w s : ( " P r o j e c t " ) . O w n e r a n d E n g i n e e r f u r t h e r a g r e e a s f o l l o w s : A R T I C L E 1 - S E R V I C E S O F E N G I N E E R 1 . 0 1 S c o p e A . E n g i n e e r s h a l l p r o v i d e , o r c a u s e t o b e p r o v i d e d , t h e s e r v i c e s s e t f o r t h h e r e i n a n d i n E x h i b i t A . A R T I C L E 2 - O W N E R ' S R E S P O N S I B I L I T I E S 2 . 0 1 G e n e r a l A . O w n e r s h a l l p a y E n g i n e e r a s s e t f o r t h i n A r t i c l e 4 . B . O w n e r s h a l l p r o v i d e E n g i n e e r w i t h a l l c r i t e r i a a n d f u l l i n f o r m a t i o n a s t o O w n e r ' s r e q u i r e m e n t s f o r t h e A s s i g n m e n t , i n c l u d i n g d e s i g n o b j e c t i v e s a n d c o n s t r a i n t s , s p a c e , c a p a c i t y a n d p e r f o r m a n c e r e q u i r e m e n t s , f l e x i b i l i t y , a n d e x p a n d a b i l i t y , a n d a n y a n t i c i p a t e d f u n d i n g s o u r c e s a n d b u d g e t a r y l i m i t a t i o n s . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 1 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 C . O w n e r s h a l l f u r n i s h t o E n g i n e e r a l l e x i s t i n g s t u d i e s , r e p o r t s , a n d o t h e r a v a i l a b l e d a t a p e r t i n e n t t o t h e A s s i g n m e n t , o b t a i n o r a u t h o r i z e E n g i n e e r t o o b t a i n o r p r o v i d e a d d i t i o n a l r e p o r t s a n d d a t a a s r e q u i r e d , a n d f u r n i s h t o E n g i n e e r s u c h s e r v i c e s o f o t h e r s a s m a y b e n e c e s s a r y f o r t h e p e r f o r m a n c e o f E n g i n e e r ' s s e r v i c e s . D . O w n e r s h a l l a r r a n g e f o r s a f e a c c e s s t o a n d m a k e a l l p r o v i s i o n s f o r E n g i n e e r t o e n t e r u p o n p u b l i c a n d p r i v a t e p r o p e r t y a s r e q u i r e d f o r E n g i n e e r t o p e r f o r m s e r v i c e s u n d e r t h e A g r e e m e n t . E . O w n e r s h a l l b e r e s p o n s i b l e f o r , a n d E n g i n e e r m a y r e l y u p o n , t h e a c c u r a c y a n d c o m p l e t e n e s s o f a l l r e q u i r e m e n t s , i n s t r u c t i o n s , r e p o r t s , d a t a , a n d o t h e r i n f o r m a t i o n O w n e r - f u r n i s h e d b y O w n e r t o E n g i n e e r p u r s u a n t t o t h i s A g r e e m e n t . E n g i n e e r m a y u s e s u c h r e q u i r e m e n t s , i n s t r u c t i o n s , r e p o r t s , d a t a , a n d i n f o r m a t i o n i n p e r f o r m i n g o r f u r n i s h i n g s e r v i c e s u n d e r t h i s A g r e e m e n t . A R T I C L E 3 - S C H E D U L E F O R R E N D E R I N G S E R V I C E S 3 . 0 1 C o m m e n c e m e n t A . E n g i n e e r i s a u t h o r i z e d t o b e g i n r e n d e r i n g s e r v i c e s a s o f t h e E f f e c t i v e D a t e . 3 . 0 2 T i m e f o r C o m p l e t i o n A . E n g i n e e r s h a l l c o m p l e t e i t s o b l i g a t i o n s w i t h i n a r e a s o n a b l e t i m e . S p e c i f i c p e r i o d s o f t i m e f o r r e n d e r i n g s e r v i c e s a r e s e t f o r t h o r s p e c i f i c d a t e s b y w h i c h s e r v i c e s a r e t o b e c o m p l e t e d a r e p r o v i d e d i n E x h i b i t A , a n d a r e h e r e b y a g r e e d t o b e r e a s o n a b l e . B . I f , t h r o u g h n o f a u l t o f E n g i n e e r , s u c h p e r i o d s o f t i m e o r d a t e s a r e c h a n g e d , o r t h e o r d e r l y a n d c o n t i n u o u s p r o g r e s s o f E n g i n e e r ' s s e r v i c e s i s i m p a i r e d , o r E n g i n e e r ' s s e r v i c e s a r e d e l a y e d o r s u s p e n d e d , t h e n t h e t i m e f o r c o m p l e t i o n o f E n g i n e e r ' s s e r v i c e s , a n d t h e r a t e s a n d a m o u n t s o f E n g i n e e r ' s c o m p e n s a t i o n , s h a l l b e a d j u s t e d e q u i t a b l y . A R T I C L E 4 - I N V O I C E S A N D P A Y M E N T S 4 . 0 1 I n v o i c e s A . P r e p a r a t i o n a n d S u b m i t t a l o f I n v o i c e s : E n g i n e e r s h a l l p r e p a r e i n v o i c e s i n a c c o r d a n c e w i t h i t s s t a n d a r d i n v o i c i n g p r a c t i c e s a n d t h e t e r m s o f t h i s A r t i c l e . E n g i n e e r s h a l l s u b m i t i t s i n v o i c e s t o O w n e r o n a m o n t h l y b a s i s . I n v o i c e s a r e d u e a n d p a y a b l e w i t h i n 3 0 d a y s o f r e c e i p t . 4 . 0 2 P a y m e n t s A . A p p l i c a t i o n t o I n t e r e s t a n d P r i n c i p a l : P a y m e n t w i l l b e c r e d i t e d f i r s t t o a n y i n t e r e s t o w e d t o E n g i n e e r a n d t h e n t o p r i n c i p a l . B . F a i l u r e t o P a y : I f O w n e r f a i l s t o m a k e p a y m e n t s d u e E n g i n e e r f o r s e r v i c e s a n d e x p e n s e s w i t h i n 3 0 d a y s a f t e r r e c e i p t o f E n g i n e e r ' s i n v o i c e , t h e n : 1 . E n g i n e e r w i l l b e e n t i t l e d t o i n t e r e s t o n a l l a m o u n t s d u e a n d p a y a b l e a t t h e r a t e o f 1 . 0 % p e r m o n t h ( o r t h e m a x i m u m r a t e o f i n t e r e s t p e r m i t t e d b y l a w , i f l e s s ) f r o m s a i d t h i r t i e t h d a y ; a n d E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 2 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 2 . E n g i n e e r m a y , a f t e r g i v i n g s e v e n d a y s w r i t t e n n o t i c e t o O w n e r , s u s p e n d s e r v i c e s u n d e r t h i s A g r e e m e n t u n t i l O w n e r h a s p a i d i n f u l l a l l a m o u n t s d u e f o r s e r v i c e s , e x p e n s e s , a n d o t h e r r e l a t e d c h a r g e s . O w n e r w a i v e s a n y a n d a l l c l a i m s a g a i n s t E n g i n e e r f o r a n y s u c h s u s p e n s i O n . 4 . 0 3 P a y m e n t f o r B a s i c S e r v i c e s ( L u m p S u m B a s i s ) A . U s i n g t h e p r o c e d u r e s s e t f o r t h i n P a r a g r a p h 4 . 0 1 , O w n e r s h a l l p a y E n g i n e e r f o r B a s i c S e r v i c e s a s f o l l o w s : 1 . A L u m p S u m a m o u n t o f $ 1 7 8 , 2 8 4 . 0 0 , w i t h a 1 0 % c o n t i n g e n c y ( $ 1 7 , 8 2 8 . 4 0 ) t o c o v e r u n f o r e s e e n , o u t o f s c o p e i t e m s t h a t m a y a r i s e d u r i n g t h e p r o j e c t , a s m o r e f o r m a l l y d e s c r i b e d i n T a s k 6 o f t h e S c o p e o f S e r v i c e s d a t e d J u n e 1 , 2 0 1 7 ( E x h i b i t A ) , f o r a t o t a l o f $ 1 9 6 , 1 1 2 . 4 0 . B . T h e p o r t i o n o f t h e c o m p e n s a t i o n a m o u n t b i l l e d m o n t h l y f o r E n g i n e e r ' s s e r v i c e s w i l l b e b a s e d u p o n E n g i n e e r ' s e s t i m a t e o f t h e p e r c e n t a g e o f t h e A s s i g n m e n t a c t u a l l y c o m p l e t e d d u r i n g t h e b i l l i n g p e r i o d . 4 . 0 4 P a y m e n t f o r A d d i t i o n a l S e r v i c e s A . F o r A d d i t i o n a l S e r v i c e s , O w n e r s h a l l p a y E n g i n e e r a n a m o u n t e q u a l t o t h e c u m u l a t i v e h o u r s c h a r g e d t o p r o v i d i n g t h e A d d i t i o n a l S e r v i c e s u n d e r t h e A s s i g n m e n t b y e a c h c l a s s o f E n g i n e e r ' s e m p l o y e e s , t i m e s s t a n d a r d h o u r l y r a t e s f o r e a c h a p p l i c a b l e b i l l i n g c l a s s ; p l u s r e i m b u r s a b l e e x p e n s e s a n d E n g i n e e r ' s C o n s u l t a n t s ' c h a r g e s , i f a n y . E n g i n e e r ' s s t a n d a r d h o u r l y r a t e s a n d r e i m b u r s a b l e e x p e n s e s s c h e d u l e a r e s e t f o r t h i n E x h i b i t C . 4 . 0 5 D i s p u t e d I n v o i c e s A . I f O w n e r c o n t e s t s a n i n v o i c e , O w n e r s h a l l p r o m p t l y a d v i s e E n g i n e e r o f t h e s p e c i f i c b a s i s f o r d o i n g s o , m a y w i t h h o l d o n l y t h a t p o r t i o n s o c o n t e s t e d , a n d m u s t p a y t h e u n d i s p u t e d p o r t i o n . A R T I C L E 5 - O P I N I O N S O F C O S T 5 . 0 1 O p i n i o n s o f P r o b a b l e C o n s t r u c t i o n C o s t A . E n g i n e e r ' s o p i n i o n s o f p r o b a b l e C o n s t r u c t i o n C o s t a r e t o b e m a d e o n t h e b a s i s o f E n g i n e e r ' s e x p e r i e n c e a n d q u a l i f i c a t i o n s a n d r e p r e s e n t E n g i n e e r ' s e s t i m a t e a s a n e x p e r i e n c e d a n d q u a l i f i e d p r o f e s s i o n a l g e n e r a l l y f a m i l i a r w i t h t h e c o n s t r u c t i o n i n d u s t r y . H o w e v e r , b e c a u s e o f t h e l i m i t e d a n d p r e l i m i n a r y n a t u r e o f t h e A s s i g n m e n t , a n d b e c a u s e E n g i n e e r h a s n o c o n t r o l o v e r t h e c o s t o f l a b o r , m a t e r i a l s , e q u i p m e n t , o r s e r v i c e s f u r n i s h e d b y o t h e r s , o r o v e r c o n t r a c t o r s ' m e t h o d s o f d e t e r m i n i n g p r i c e s , o r o v e r c o m p e t i t i v e b i d d i n g o r m a r k e t c o n d i t i o n s , E n g i n e e r c a n n o t a n d d o e s n o t g u a r a n t e e t h a t p r o p o s a l s , b i d s , o r a c t u a l C o n s t r u c t i o n C o s t w i l l n o t v a r y f r o m o p i n i o n s o f p r o b a b l e C o n s t r u c t i o n C o s t p r e p a r e d b y E n g i n e e r . I f O w n e r r e q u i r e s g r e a t e r a s s u r a n c e a s t o p r o b a b l e C o n s t r u c t i o n C o s t , O w n e r m u s t e m p l o y a n i n d e p e n d e n t c o s t e s t i m a t o r . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 3 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 5 . 0 2 O p i n i o n s o f T o t a l P r o j e c t C o s t s A . T h e s e r v i c e s , i f a n y , o f E n g i n e e r w i t h r e s p e c t t o T o t a l P r o j e c t C o s t s s h a l l b e l i m i t e d t o a s s i s t i n g t h e O w n e r i n c o l l a t i n g t h e v a r i o u s c o s t c a t e g o r i e s w h i c h c o m p r i s e T o t a l P r o j e c t C o s t s . E n g i n e e r a s s u m e s n o r e s p o n s i b i l i t y f o r t h e a c c u r a c y o f a n y o p i n i o n s o f T o t a l P r o j e c t C o s t s . A R T I C L E 6 - G E N E R A L C O N S I D E R A T I O N S 6 . 0 1 S t a n d a r d s o f P e r f o r m a n c e A . S t a n d a r d o f C a r e : T h e s t a n d a r d o f c a r e f o r a l l p r o f e s s i o n a l e n g i n e e r i n g a n d r e l a t e d s e r v i c e s p e r f o r m e d o r f u r n i s h e d b y E n g i n e e r u n d e r t h i s A g r e e m e n t w i l l b e t h e c a r e a n d s k i l l o r d i n a r i l y u s e d b y m e m b e r s o f t h e s u b j e c t p r o f e s s i o n p r a c t i c i n g u n d e r s i m i l a r c i r c u m s t a n c e s a t t h e s a m e t i m e a n d i n t h e s a m e l o c a l i t y . E n g i n e e r m a k e s n o w a r r a n t i e s , e x p r e s s o r i m p l i e d , u n d e r t h i s A g r e e m e n t o r o t h e r w i s e , i n c o n n e c t i o n w i t h E n g i n e e r ' s s e r v i c e s . B . C o n s u l t a n t s : E n g i n e e r m a y e m p l o y s u c h C o n s u l t a n t s a s E n g i n e e r d e e m s n e c e s s a r y t o a s s i s t i n t h e p e r f o r m a n c e o r f u r n i s h i n g o f t h e s e r v i c e s , s u b j e c t t o r e a s o n a b l e , t i m e l y , a n d s u b s t a n t i v e o b j e c t i o n s b y O w n e r . C . R e l i a n c e o n O t h e r s : S u b j e c t t o t h e s t a n d a r d o f c a r e s e t f o r t h i n P a r a g r a p h 6 . 0 1 . A , E n g i n e e r a n d i t s C o n s u l t a n t s m a y u s e o r r e l y u p o n d e s i g n e l e m e n t s a n d i n f o r m a t i o n o r d i n a r i l y o r c u s t o m a r i l y f u r n i s h e d b y o t h e r s , i n c l u d i n g , b u t n o t l i m i t e d t o , s p e c i a l t y c o n t r a c t o r s , m a n u f a c t u r e r s , s u p p l i e r s , a n d t h e p u b l i s h e r s o f t e c h n i c a l s t a n d a r d s . D . E n g i n e e r s h a l l n o t b e r e q u i r e d t o s i g n a n y d o c u m e n t s , n o m a t t e r b y w h o m r e q u e s t e d , t h a t w o u l d r e s u l t i n t h e E n g i n e e r h a v i n g t o c e r t i f y , g u a r a n t e e , o r w a r r a n t t h e e x i s t e n c e o f c o n d i t i o n s w h o s e e x i s t e n c e t h e E n g i n e e r c a n n o t a s c e r t a i n . O w n e r a g r e e s n o t t o m a k e r e s o l u t i o n o f a n y d i s p u t e w i t h t h e E n g i n e e r o r p a y m e n t o f a n y a m o u n t d u e t o t h e E n g i n e e r i n a n y w a y c o n t i n g e n t u p o n t h e E n g i n e e r s i g n i n g a n y s u c h d o c u m e n t s . E . E n g i n e e r s h a l l n o t h a v e a n y c o n s t r u c t i o n - r e l a t e d d u t i e s u n d e r t h i s A g r e e m e n t . E n g i n e e r s h a l l n o t a t a n y t i m e s u p e r v i s e , d i r e c t , c o n t r o l , o r h a v e a u t h o r i t y o v e r a n y c o n t r a c t o r ' s w o r k , n o r s h a l l E n g i n e e r h a v e a u t h o r i t y o v e r o r b e r e s p o n s i b l e f o r t h e m e a n s , m e t h o d s , t e c h n i q u e s , s e q u e n c e s , o r p r o c e d u r e s o f c o n s t r u c t i o n s e l e c t e d o r u s e d b y a n y c o n t r a c t o r , o r t h e s a f e t y p r e c a u t i o n s a n d p r o g r a m s i n c i d e n t t h e r e t o , f o r s e c u r i t y o r s a f e t y a t t h e S i t e , n o r f o r a n y f a i l u r e o f a c o n t r a c t o r t o c o m p l y w i t h L a w s a n d R e g u l a t i o n s a p p l i c a b l e t o s u c h c o n t r a c t o r ' s f u r n i s h i n g a n d p e r f o r m i n g o f i t s w o r k . 6 . 0 2 U s e o f D o c u m e n t s A . A l l D o c u m e n t s a r e i n s t r u m e n t s o f s e r v i c e , a n d E n g i n e e r s h a l l r e t a i n a n o w n e r s h i p a n d p r o p e r t y i n t e r e s t t h e r e i n ( i n c l u d i n g t h e c o p y r i g h t a n d t h e r i g h t o f r e u s e a t t h e d i s c r e t i o n o f t h e E n g i n e e r ) w h e t h e r o r n o t t h e A s s i g n m e n t o r P r o j e c t i s c o m p l e t e d . O w n e r s h a l l n o t r e l y , i n a n y w a y , o n a n y D o c u m e n t u n l e s s i t i s i n p r i n t e d f o r m , s i g n e d o r s e a l e d b y t h e E n g i n e e r o r o n e o f i t s C o n s u l t a n t s . B . E i t h e r p a r t y t o t h i s A g r e e m e n t m a y r e l y t h a t d a t a o r i n f o r m a t i o n s e t f o r t h o n p a p e r ( a l s o k n o w n a s h a r d c o p i e s ) t h a t t h e p a r t y r e c e i v e s f r o m t h e o t h e r p a r t y b y m a i l , h a n d d e l i v e r y , o r f a c s i m i l e , a r e t h e i t e m s t h a t t h e o t h e r p a r t y i n t e n d e d t o s e n d . F i l e s i n e l e c t r o n i c m e d i a f o r m a t o f t e x t , d a t a , E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 4 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 g r a p h i c s , o r o t h e r t y p e s t h a t a r e f u r n i s h e d b y o n e p a r t y t o t h e o t h e r a r e f u r n i s h e d o n l y f o r c o n v e n i e n c e , n o t r e l i a n c e , b y t h e r e c e i v i n g p a r t y . A n y c o n c l u s i o n o r i n f o r m a t i o n o b t a i n e d o r d e r i v e d f r o m s u c h e l e c t r o n i c f i l e s w i l l b e a t t h e u s e r ' s s o l e r i s k . I f t h e r e i s a d i s c r e p a n c y b e t w e e n t h e e l e c t r o n i c f i l e s a n d t h e h a r d c o p i e s , t h e h a r d c o p i e s g o v e r n . I f t h e p a r t i e s a g r e e t o o t h e r e l e c t r o n i c t r a n s m i t t a l p r o c e d u r e s , s u c h p r o c e d u r e s s h a l l b e s e t f o r t h i n a n e x h i b i t t o t h i s A g r e e m e n t . C . B e c a u s e d a t a s t o r e d i n e l e c t r o n i c m e d i a f o r m a t c a n d e t e r i o r a t e o r b e m o d i f i e d i n a d v e r t e n t l y o r o t h e r w i s e d u r i n g s t o r a g e o r t r a n s m i t t a l , t h e p a r t y r e c e i v i n g e l e c t r o n i c f i l e s a g r e e s t h a t i t w i l l p e r f o r m a c c e p t a n c e t e s t s o r p r o c e d u r e s w i t h i n t e n d a y s , a f t e r w h i c h t h e r e c e i v i n g p a r t y s h a l l b e d e e m e d t o h a v e a c c e p t e d t h e d a t a t h u s t r a n s f e r r e d . A n y d a t a d e f i c i e n c i e s d e t e c t e d w i t h i n t h e t e n - d a y a c c e p t a n c e p e r i o d w i l l b e c o r r e c t e d , i f p o s s i b l e , b y t h e p a r t y d e l i v e r i n g t h e e l e c t r o n i c f i l e s . D . W h e n t r a n s f e r r i n g d o c u m e n t s i n e l e c t r o n i c m e d i a f o r m a t , t h e t r a n s f e r r i n g p a r t y m a k e s n o r e p r e s e n t a t i o n s a s t o l o n g - t e r m c o m p a t i b i l i t y , u s a b i l i t y , o r r e a d a b i l i t y o f s u c h d o c u m e n t s r e s u l t i n g f r o m t h e u s e o f s o f t w a r e a p p l i c a t i o n p a c k a g e s , o p e r a t i n g s y s t e m s , o r c o m p u t e r h a r d w a r e d i f f e r i n g f r o m t h o s e u s e d b y t h e d o c u m e n t s ' c r e a t o r . E . O w n e r m a y m a k e a n d r e t a i n c o p i e s o f D o c u m e n t s s o l e l y f o r O w n e r ' s i n f o r m a t i o n a n d r e f e r e n c e i n c o n n e c t i o n w i t h t h e s p e c i f i c s u b j e c t m a t t e r o f t h e D o c u m e n t s , s u b j e c t t o r e c e i p t b y E n g i n e e r o f f u l l p a y m e n t f o r a l l s e r v i c e s r e l a t i n g t o p r e p a r a t i o n o f t h e D o c u m e n t s , a n d s u b j e c t t o t h e f o l l o w i n g l i m i t a t i o n s : ( 1 ) O w n e r a c k n o w l e d g e s t h a t s u c h D o c u m e n t s a r e n o t i n t e n d e d o r r e p r e s e n t e d t o b e s u i t a b l e f o r u s e b y O w n e r u n l e s s c o m p l e t e d b y E n g i n e e r ; ( 2 ) t h e D o c u m e n t s a r e i n s t r u m e n t s o f s t u d y a n d r e p o r t s e r v i c e s o n l y , a n d a r e n o t f i n a l d e s i g n o r c o n s t r u c t i o n d o c u m e n t s , ( 3 ) n o D o c u m e n t s h a l l b e a l t e r e d , m o d i f i e d , o r r e u s e d b y O w n e r o r a n y t h i r d p a r t y f o r a n y p u r p o s e e x c e p t w i t h E n g i n e e r ' s e x p r e s s w r i t t e n c o n s e n t ; ( 4 ) a n y u s e , r e u s e , a l t e r a t i o n , o r m o d i f i c a t i o n o f t h e D o c u m e n t s , e x c e p t a s a u t h o r i z e d i n t h i s A g r e e m e n t o r b y E n g i n e e r ' s w r i t t e n c o n s e n t , w i l l b e a t O w n e r ' s s o l e r i s k a n d w i t h o u t l i a b i l i t y o r l e g a l e x p o s u r e t o E n g i n e e r o r t o i t s o f f i c e r s , d i r e c t o r s , m e m b e r s , p a r t n e r s , a g e n t s , e m p l o y e e s , a n d C o n s u l t a n t s ; ( 5 ) O w n e r s h a l l i n d e m n i f y a n d h o l d h a r m l e s s E n g i n e e r a n d i t s o f f i c e r s , d i r e c t o r s , m e m b e r s , p a r t n e r s , a g e n t s , e m p l o y e e s , a n d C o n s u l t a n t s f r o m a l l c l a i m s , d a m a g e s , l o s s e s , a n d e x p e n s e s , i n c l u d i n g a t t o r n e y s ' f e e s , a r i s i n g o u t o f o r r e s u l t i n g f r o m a n y u n a u t h o r i z e d u s e , r e u s e , a l t e r a t i o n , o r m o d i f i c a t i o n o f t h e D o c u m e n t s ; a n d ( 6 ) n o t h i n g i n t h i s p a r a g r a p h s h a l l c r e a t e a n y r i g h t s i n t h i r d p a r t i e s . 6 . 0 3 I n s u r a n c e A . E n g i n e e r w i l l m a i n t a i n i n s u r a n c e c o v e r a g e f o r W o r k e r s ' C o m p e n s a t i o n , G e n e r a l L i a b i l i t y , P r o f e s s i o n a l L i a b i l i t y , a n d A u t o m o b i l e L i a b i l i t y a n d w i l l p r o v i d e c e r t i f i c a t e s o f i n s u r a n c e t o O w n e r u p o n r e q u e s t . 6 . 0 4 T e r m i n a t i o n A . T e r m i n a t i o n f o r C a u s e : T h e o b l i g a t i o n t o c o n t i n u e p e r f o r m a n c e u n d e r t h i s A g r e e m e n t m a y b e t e r m i n a t e d : 1 . B y e i t h e r p a r t y u p o n 3 0 d a y s w r i t t e n n o t i c e i n t h e e v e n t o f s u b s t a n t i a l f a i l u r e b y t h e o t h e r p a r t y t o p e r f o r m i n a c c o r d a n c e w i t h t h e A g r e e m e n t ' s t e r m s t h r o u g h n o f a u l t o f E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e S A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 t h e t e r m i n a t i n g p a r t y . F a i l u r e t o p a y E n g i n e e r f o r i t s s e r v i c e s i s a s u b s t a n t i a l f a i l u r e t o p e r f o r m a n d a b a s i s f o r t e r m i n a t i o n . 2 . B y E n g i n e e r : a . u p o n s e v e n d a y s w r i t t e n n o t i c e i f E n g i n e e r b e l i e v e s t h a t E n g i n e e r i s b e i n g r e q u i r e d b y O w n e r t o f u r n i s h o r p e r f o r m s e r v i c e s c o n t r a r y t o E n g i n e e r ' s r e s p o n s i b i l i t i e s a s a l i c e n s e d p r o f e s s i o n a l ; o r b . u p o n s e v e n d a y s w r i t t e n n o t i c e i f t h e E n g i n e e r ' s s e r v i c e s a r e d e l a y e d f o r m o r e t h a n 9 0 d a y s f o r r e a s o n s b e y o n d E n g i n e e r ' s c o n t r o l . c . E n g i n e e r s h a l l h a v e n o l i a b i l i t y t o O w n e r o n a c c o u n t o f a t e r m i n a t i o n b y E n g i n e e r u n d e r P a r a g r a p h 6 . 0 4 . A . 2 . 3 . N o t w i t h s t a n d i n g t h e f o r e g o i n g , t h i s A g r e e m e n t w i l l n o t t e r m i n a t e a s a r e s u l t o f a s u b s t a n t i a l f a i l u r e u n d e r P a r a g r a p h 6 . 0 4 . A . l . i f t h e p a r t y r e c e i v i n g s u c h n o t i c e b e g i n s , w i t h i n s e v e n d a y s o f r e c e i p t o f s u c h n o t i c e , t o c o r r e c t i t s s u b s t a n t i a l f a i l u r e t o p e r f o r m a n d p r o c e e d s d i l i g e n t l y t o c u r e s u c h f a i l u r e w i t h i n n o m o r e t h a n 3 0 d a y s o f r e c e i p t o f n o t i c e ; p r o v i d e d , h o w e v e r , t h a t i f a n d t o t h e e x t e n t s u c h s u b s t a n t i a l f a i l u r e c a n n o t b e r e a s o n a b l y c u r e d w i t h i n s u c h 3 0 d a y p e r i o d , a n d i f s u c h p a r t y h a s d i l i g e n t l y a t t e m p t e d t o c u r e t h e s a m e a n d t h e r e a f t e r c o n t i n u e s d i l i g e n t l y t o c u r e t h e s a m e , t h e n t h e c u r e p e r i o d p r o v i d e d f o r h e r e i n s h a l l e x t e n d u p t o , b u t i n n o c a s e m o r e t h a n , 6 0 d a y s a f t e r t h e d a t e o f r e c e i p t o f t h e n o t i c e . B . T e r m i n a t i o n f o r C o n v e n i e n c e : O w n e r m a y t e r m i n a t e t h e A g r e e m e n t f o r O w n e r ' s c o n v e n i e n c e e f f e c t i v e u p o n t h e E n g i n e e r ' s r e c e i p t o f w r i t t e n n o t i c e f r o m O w n e r . C . T h e t e r m i n a t i n g p a r t y u n d e r P a r a g r a p h s 6 . 0 4 . A o r 6 . 0 4 . B m a y s e t t h e e f f e c t i v e d a t e o f t e r m i n a t i o n a t a t i m e u p t o 3 0 d a y s l a t e r t h a n o t h e r w i s e p r o v i d e d t o a l l o w E n g i n e e r t o c o m p l e t e t a s k s w h o s e v a l u e w o u l d o t h e r w i s e b e l o s t , t o p r e p a r e n o t e s a s t o t h e s t a t u s o f c o m p l e t e d a n d u n c o m p l e t e d t a s k s , a n d t o a s s e m b l e P r o j e c t m a t e r i a l s i n o r d e r l y f i l e s . D . I n t h e e v e n t o f a n y t e r m i n a t i o n u n d e r P a r a g r a p h 6 . 0 4 , E n g i n e e r w i l l b e e n t i t l e d t o i n v o i c e O w n e r a n d t o r e c e i v e f u l l p a y m e n t f o r a l l s e r v i c e s p e r f o r m e d o r f u r n i s h e d i n a c c o r d a n c e w i t h t h i s A g r e e m e n t a n d a l l r e i m b u r s a b l e e x p e n s e s i n c u r r e d t h r o u g h t h e e f f e c t i v e d a t e o f t e r m i n a t i o n . 6 . 0 5 C o n t r o l l i n g L a w A . T h i s A g r e e m e n t i s t o b e g o v e r n e d b y t h e l a w o f t h e s t a t e o r j u r i s d i c t i o n i n w h i c h t h e s u b j e c t m a t t e r o f t h e A s s i g n m e n t i s l o c a t e d . 6 . 0 6 S u c c e s s o r s , A s s i g n s , a n d B e n e f i c i a r i e s A . O w n e r a n d E n g i n e e r a r e h e r e b y b o u n d a n d t h e s u c c e s s o r s , e x e c u t o r s , a d m i n i s t r a t o r s , a n d l e g a l r e p r e s e n t a t i v e s o f O w n e r a n d E n g i n e e r ( a n d t o t h e e x t e n t p e r m i t t e d b y P a r a g r a p h 6 . 0 6 . B t h e a s s i g n s o f O w n e r a n d E n g i n e e r ) a r e h e r e b y b o u n d t o t h e o t h e r p a r t y t o t h i s A g r e e m e n t a n d t o t h e s u c c e s s o r s , e x e c u t o r s , a d m i n i s t r a t o r s a n d l e g a l r e p r e s e n t a t i v e s ( a n d s a i d a s s i g n s ) o f s u c h o t h e r p a r t y , i n r e s p e c t o f a l l c o v e n a n t s , a g r e e m e n t s , a n d o b l i g a t i o n s o f t h i s A g r e e m e n t . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 6 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 B . N e i t h e r O w n e r n o r E n g i n e e r m a y a s s i g n , s u b l e t , o r t r a n s f e r a n y r i g h t s u n d e r o r i n t e r e s t ( i n c l u d i n g , b u t w i t h o u t l i m i t a t i o n , m o n e y s t h a t a r e d u e o r m a y b e c o m e d u e ) i n t h i s A g r e e m e n t w i t h o u t t h e w r i t t e n c o n s e n t o f t h e o t h e r , e x c e p t t o t h e e x t e n t t h a t a n y a s s i g n m e n t , s u b l e t t i n g , o r t r a n s f e r i s m a n d a t e d o r r e s t r i c t e d b y l a w . U n l e s s s p e c i f i c a l l y s t a t e d t o t h e c o n t r a r y i n a n y w r i t t e n c o n s e n t t o a n a s s i g n m e n t , n o a s s i g n m e n t w i l l r e l e a s e o r d i s c h a r g e t h e a s s i g n o r f r o m a n y d u t y o r r e s p o n s i b i l i t y u n d e r t h i s A g r e e m e n t . C . U n l e s s e x p r e s s l y p r o v i d e d o t h e r w i s e i n t h i s A g r e e m e n t : 1 . N o t h i n g i n t h i s A g r e e m e n t s h a l l b e c o n s t r u e d t o c r e a t e , i m p o s e , o r g i v e r i s e t o a n y d u t y o w e d b y O w n e r o r E n g i n e e r t o a n y C o n t r a c t o r , S u b c o n t r a c t o r , S u p p l i e r , o r o t h e r i n d i v i d u a l o r e n t i t y , o r t o a n y s u r e t y f o r o r e m p l o y e e o f a n y o f t h e m . 2 . A l l d u t i e s a n d r e s p o n s i b i l i t i e s u n d e r t a k e n p u r s u a n t t o t h i s A g r e e m e n t w i l l b e f o r t h e s o l e a n d e x c l u s i v e b e n e f i t o f O w n e r a n d E n g i n e e r a n d n o t f o r t h e b e n e f i t o f a n y o t h e r p a r t y . A n y a n d a l l D o c u m e n t s p r e p a r e d b y E n g i n e e r , i n c l u d i n g b u t n o t l i m i t e d t o t h e R e p o r t t o b e p r e p a r e d p u r s u a n t t o E x h i b i t A , a r e p r e p a r e d s o l e l y f o r t h e u s e a n d b e n e f i t o f O w n e r , u n l e s s e x p r e s s l y a g r e e d o t h e r w i s e b y E n g i n e e r . 6 . 0 7 D i s p u t e R e s o l u t i o n A . O w n e r a n d E n g i n e e r a g r e e t o n e g o t i a t e e a c h d i s p u t e b e t w e e n t h e m i n g o o d f a i t h d u r i n g t h e 3 0 d a y s a f t e r n o t i c e o f d i s p u t e . I f n e g o t i a t i o n s a r e u n s u c c e s s f u l i n r e s o l v i n g t h e d i s p u t e , t h e n t h e d i s p u t e s h a l l b e m e d i a t e d . I f m e d i a t i o n i s u n s u c c e s s f u l , t h e n t h e p a r t i e s m a y e x e r c i s e t h e i r r i g h t s a t l a w . 6 . 0 8 E n v i r o n m e n t a l C o n d i t i o n o f S i t e A . O w n e r h a s d i s c l o s e d t o E n g i n e e r i n w r i t i n g t h e e x i s t e n c e o f a l l k n o w n a n d s u s p e c t e d A s b e s t o s , P C B s , P e t r o l e u m , H a z a r d o u s W a s t e , R a d i o a c t i v e M a t e r i a l , h a z a r d o u s s u b s t a n c e s , a n d o t h e r C o n s t i t u e n t s o f C o n c e r n l o c a t e d a t o r n e a r t h e S i t e , i n c l u d i n g t y p e , q u a n t i t y , a n d l o c a t i o n . B . O w n e r r e p r e s e n t s t o E n g i n e e r t h a t t o t h e b e s t o f i t s k n o w l e d g e n o C o n s t i t u e n t s o f C o n c e r n , o t h e r t h a n t h o s e d i s c l o s e d i n w r i t i n g t o E n g i n e e r , e x i s t a t t h e S i t e . C . I f E n g i n e e r e n c o u n t e r s o r l e a r n s o f a n u n d i s c l o s e d C o n s t i t u e n t o f C o n c e r n a t t h e S i t e , t h e n E n g i n e e r s h a l l n o t i f y ( 1 ) O w n e r a n d ( 2 ) a p p r o p r i a t e g o v e r n m e n t a l o f f i c i a l s i f E n g i n e e r r e a s o n a b l y c o n c l u d e s t h a t d o i n g s o i s r e q u i r e d b y a p p l i c a b l e L a w s o r R e g u l a t i o n s . D . I t i s a c k n o w l e d g e d b y b o t h p a r t i e s t h a t E n g i n e e r ' s s c o p e o f s e r v i c e s d o e s n o t i n c l u d e a n y s e r v i c e s r e l a t e d t o C o n s t i t u e n t s o f C o n c e r n . I f E n g i n e e r o r a n y o t h e r p a r t y e n c o u n t e r s a n u n d i s c l o s e d C o n s t i t u e n t o f C o n c e r n , o r i f i n v e s t i g a t i v e o r r e m e d i a l a c t i o n , o r o t h e r p r o f e s s i o n a l s e r v i c e s , a r e n e c e s s a r y w i t h r e s p e c t t o d i s c l o s e d o r u n d i s c l o s e d C o n s t i t u e n t s o f C o n c e r n , t h e n E n g i n e e r m a y , a t i t s o p t i o n a n d w i t h o u t l i a b i l i t y f o r c o n s e q u e n t i a l o r a n y o t h e r d a m a g e s , s u s p e n d p e r f o r m a n c e o f s e r v i c e s o n t h e p o r t i o n o f t h e P r o j e c t a f f e c t e d t h e r e b y u n t i l O w n e r : ( 1 ) r e t a i n s a p p r o p r i a t e s p e c i a l i s t c o n s u l t a n t s o r c o n t r a c t o r s t o i d e n t i f y a n d , a s a p p r o p r i a t e , a b a t e , r e m e d i a t e , o r r e m o v e t h e C o n s t i t u e n t s o f C o n c e r n ; a n d ( 2 ) w a r r a n t s t h a t t h e S i t e i s i n f u l l c o m p l i a n c e w i t h a p p l i c a b l e L a w s a n d R e g u l a t i o n s . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 7 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 E . I f t h e p r e s e n c e a t t h e S i t e o f u n d i s c l o s e d C o n s t i t u e n t s o f C o n c e r n a d v e r s e l y a f f e c t s t h e p e r f o r m a n c e o f E n g i n e e r ' s s e r v i c e s u n d e r t h i s A g r e e m e n t , t h e n t h e E n g i n e e r s h a l l h a v e t h e o p t i o n o f ( 1 ) a c c e p t i n g a n e q u i t a b l e a d j u s t m e n t i n i t s c o m p e n s a t i o n o r i n t h e t i m e o f c o m p l e t i o n , o r b o t h ; o r ( 2 ) t e r m i n a t i n g t h i s A g r e e m e n t f o r c a u s e o n 3 0 d a y s n o t i c e . F . O w n e r a c k n o w l e d g e s t h a t E n g i n e e r i s p e r f o r m i n g p r o f e s s i o n a l s e r v i c e s f o r O w n e r a n d t h a t E n g i n e e r i s n o t a n d s h a l l n o t b e r e q u i r e d t o b e c o m e a n " o w n e r " " a r r a n g e r , " " o p e r a t o r , " " g e n e r a t o r , " o r " t r a n s p o r t e r " o f h a z a r d o u s s u b s t a n c e s , a s d e f i n e d i n t h e C o m p r e h e n s i v e E n v i r o n m e n t a l R e s p o n s e , C o m p e n s a t i o n , a n d L i a b i l i t y A c t ( C E R C L A ) , a s a m e n d e d , w h i c h a r e o r m a y b e e n c o u n t e r e d a t o r n e a r t h e S i t e i n c o n n e c t i o n w i t h E n g i n e e r ' s a c t i v i t i e s u n d e r t h i s A g r e e m e n t . 6 . 0 9 I n d e m n i f i c a t i o n a n d M u t u a l W a i v e r A . I n d e m n i f i c a t i o n b y E n g i n e e r : T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , E n g i n e e r s h a l l i n d e m n i f y a n d h o l d h a r m l e s s O w n e r , a n d O w n e r ' s o f f i c e r s , d i r e c t o r s , m e m b e r s , p a r t n e r s , a g e n t s , c o n s u l t a n t s , a n d e m p l o y e e s f r o m r e a s o n a b l e c l a i m s , c o s t s , l o s s e s , a n d d a m a g e s a r i s i n g o u t o f o r r e l a t i n g t o t h e A s s i g n m e n t o r P r o j e c t , p r o v i d e d t h a t a n y s u c h c l a i m , c o s t , l o s s , o r d a m a g e i s a t t r i b u t a b l e t o b o d i l y i n j u r y , s i c k n e s s , d i s e a s e , o r d e a t h , o r t o i n j u r y t o o r d e s t r u c t i o n o f t a n g i b l e p r o p e r t y , i n c l u d i n g t h e l o s s o f u s e r e s u l t i n g t h e r e f r o m , b u t o n l y t o t h e e x t e n t c a u s e d b y a n y n e g l i g e n t a c t o r o m i s s i o n o f E n g i n e e r o r E n g i n e e r ' s o f f i c e r s , d i r e c t o r s , m e m b e r s , p a r t n e r s , a g e n t s , e m p l o y e e s , o r C o n s u l t a n t s . B . I n d e m n i f i c a t i o n b y O w n e r : O w n e r s h a l l i n d e m n i f y a n d h o l d h a r m l e s s E n g i n e e r a n d i t s o f f i c e r s , d i r e c t o r s , m e m b e r s , p a r t n e r s , a g e n t s , e m p l o y e e s , a n d C o n s u l t a n t s a s r e q u i r e d b y L a w s a n d R e g u l a t i o n s . C . E n v i r o n m e n t a l I n d e m n i f i c a t i o n : T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , O w n e r s h a l l i n d e m n i f y a n d h o l d h a r m l e s s E n g i n e e r a n d i t s o f f i c e r s , d i r e c t o r s , m e m b e r s , p a r t n e r s , a g e n t s , e m p l o y e e s , a n d C o n s u l t a n t s f r o m a n d a g a i n s t a n y a n d a l l c l a i m s , c o s t s , l o s s e s , a n d d a m a g e s ( i n c l u d i n g b u t n o t l i m i t e d t o a l l f e e s a n d c h a r g e s o f e n g i n e e r s , a r c h i t e c t s , a t t o r n e y s a n d o t h e r p r o f e s s i o n a l s , a n d a l l c o u r t , a r b i t r a t i o n , o r o t h e r d i s p u t e r e s o l u t i o n c o s t s ) c a u s e d b y , a r i s i n g o u t o f , r e l a t i n g t o , o r r e s u l t i n g f r o m a C o n s t i t u e n t o f C o n c e r n a t , o n , o r u n d e r t h e S i t e , p r o v i d e d t h a t ( 1 ) a n y s u c h c l a i m , c o s t , l o s s , o r d a m a g e i s a t t r i b u t a b l e t o b o d i l y i n j u r y , s i c k n e s s , d i s e a s e , o r d e a t h , o r t o i n j u r y t o o r d e s t r u c t i o n o f t a n g i b l e p r o p e r t y ( o t h e r t h a n t h e W o r k i t s e l f ) , i n c l u d i n g t h e l o s s o f u s e r e s u l t i n g t h e r e f r o m , a n d ( 2 ) n o t h i n g i n t h i s p a r a g r a p h s h a l l o b l i g a t e O w n e r t o i n d e m n i f y a n y i n d i v i d u a l o r e n t i t y f r o m a n d a g a i n s t t h e c o n s e q u e n c e s o f t h a t i n d i v i d u a l ' s o r e n t i t y ' s o w n n e g l i g e n c e o r w i l l f u l m i s c o n d u c t . D . P e r c e n t a g e S h a r e o f N e g l i g e n c e : T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , a p a r t y ' s t o t a l l i a b i l i t y t o t h e o t h e r p a r t y a n d a n y o n e c l a i m i n g b y , t h r o u g h , o r u n d e r t h e o t h e r p a r t y f o r a n y c o s t , l o s s , o r d a m a g e s c a u s e d i n p a r t b y t h e n e g l i g e n c e o f t h e p a r t y a n d i n p a r t b y t h e n e g l i g e n c e o f t h e o t h e r p a r t y o r a n y o t h e r n e g l i g e n t e n t i t y o r i n d i v i d u a l , s h a l l n o t e x c e e d t h e p e r c e n t a g e s h a r e t h a t t h e p a r t y ' s n e g l i g e n c e b e a r s t o t h e t o t a l n e g l i g e n c e o f O w n e r , E n g i n e e r , a n d a l l o t h e r n e g l i g e n t e n t i t i e s a n d i n d i v i d u a l s . E . M u t u a l W a i v e r : T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , O w n e r a n d E n g i n e e r w a i v e a g a i n s t e a c h o t h e r , a n d t h e o t h e r ' s e m p l o y e e s , o f f i c e r s , d i r e c t o r s , m e m b e r s , a g e n t s , i n s u r e r s , p a r t n e r s , a n d E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e S A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 c o n s u l t a n t s , a n y a n d a l l c l a i m s f o r o r e n t i t l e m e n t t o s p e c i a l , i n c i d e n t a l , i n d i r e c t , o r c o n s e q u e n t i a l d a m a g e s a r i s i n g o u t o f , r e s u l t i n g f r o m , o r i n a n y w a y r e l a t e d t o t h e A s s i g n m e n t o r P r o j e c t . 6 . 1 0 L i m i t a t i o n o f E n g i n e e r ' s L i a b i l i t y A . T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , t h e t o t a l l i a b i l i t y , i n t h e a g g r e g a t e , o f E n g i n e e r a n d E n g i n e e r ' s o f f i c e r s , d i r e c t o r s , p a r t n e r s , m e m b e r s , e m p l o y e e s , a g e n t s , a n d C o n s u l t a n t s , o r a n y o f t h e m , t o O w n e r a n d a n y o n e c l a i m i n g b y , t h r o u g h , o r u n d e r O w n e r , f o r a n y a n d a l l i n j u r i e s , l o s s e s , d a m a g e s a n d e x p e n s e s w h a t s o e v e r a r i s i n g o u t o f , r e s u l t i n g f r o m , o r i n a n y w a y r e l a t e d t o t h e A s s i g n m e n t , t h i s A g r e e m e n t , o r t h e P r o j e c t f r o m a n y c a u s e o r c a u s e s i n c l u d i n g b u t n o t l i m i t e d t o t h e n e g l i g e n c e , p r o f e s s i o n a l e r r o r s o r o m i s s i o n s , s t r i c t l i a b i l i t y , o r b r e a c h o f c o n t r a c t o r w a r r a n t y , e x p r e s s o r i m p l i e d , o f E n g i n e e r o r E n g i n e e r ' s o f f i c e r s , d i r e c t o r s , p a r t n e r s , m e m b e r s , e m p l o y e e s , a g e n t s , o r C o n s u l t a n t s , o r a n y o f t h e m , s h a l l n o t e x c e e d t h e t o t a l a m o u n t o f $ 5 0 , 0 0 0 o r t h e t o t a l c o m p e n s a t i o n p a i d t o E n g i n e e r u n d e r t h i s A g r e e m e n t , w h i c h e v e r i s g r e a t e r . 6 . 1 1 M i s c e l l a n e o u s P r o v i s i o n s A . N o t i c e s : A n y n o t i c e r e q u i r e d u n d e r t h i s A g r e e m e n t w i l l b e i n w r i t i n g , a d d r e s s e d t o t h e a p p r o p r i a t e p a r t y a t i t s a d d r e s s o n t h e s i g n a t u r e p a g e a n d g i v e n p e r s o n a l l y , b y f a c s i m i l e , b y r e g i s t e r e d o r c e r t i f i e d m a i l p o s t a g e p r e p a i d , o r b y a c o m m e r c i a l c o u r i e r s e r v i c e . A l l n o t i c e s s h a l l b e e f f e c t i v e u p o n t h e d a t e o f r e c e i p t . B . S u r v i v a l : A l l e x p r e s s r e p r e s e n t a t i o n s , w a i v e r s , i n d e m n i f i c a t i o n s , a n d l i m i t a t i o n s o f l i a b i l i t y i n c l u d e d i n t h i s A g r e e m e n t w i l l s u r v i v e i t s c o m p l e t i o n o r t e r m i n a t i o n f o r a n y r e a s o n . C . S e v e r a b i l i t y : A n y p r o v i s i o n o r p a r t o f t h e A g r e e m e n t h e l d t o b e v o i d o r u n e n f o r c e a b l e u n d e r a n y L a w s o r R e g u l a t i o n s s h a l l b e d e e m e d s t r i c k e n , a n d a l l r e m a i n i n g p r o v i s i o n s s h a l l c o n t i n u e t o b e v a l i d a n d b i n d i n g u p o n O w n e r a n d E n g i n e e r , w h i c h a g r e e t h a t t h e A g r e e m e n t s h a l l b e r e f o r m e d t o r e p l a c e s u c h s t r i c k e n p r o v i s i o n o r p a r t t h e r e o f w i t h a v a l i d a n d e n f o r c e a b l e p r o v i s i o n t h a t c o m e s a s c l o s e a s p o s s i b l e t o e x p r e s s i n g t h e i n t e n t i o n o f t h e s t r i c k e n p r o v i s i o n . D . W a i v e r : A p a r t y ' s n o n - e n f o r c e m e n t o f a n y p r o v i s i o n s h a l l n o t c o n s t i t u t e a w a i v e r o f t h a t p r o v i s i o n , n o r s h a l l i t a f f e c t t h e e n f o r c e a b i l i t y o f t h a t p r o v i s i o n o r o f t h e r e m a i n d e r o f t h i s A g r e e m e n t . E . A c c r u a l o f C l a i m s : T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , a l l c a u s e s o f a c t i o n a r i s i n g u n d e r t h i s A g r e e m e n t s h a l l b e d e e m e d t o h a v e a c c r u e d , a n d a l l s t a t u t o r y p e r i o d s o f l i m i t a t i o n s h a l l c o m m e n c e , n o l a t e r t h a n t h e d a t e o f c o m p l e t i o n o f t h e A s s i g n m e n t . F . L i m i t a t i o n o f L i a b i l i t y o f I n d i v i d u a l E n g i n e e r s : P U R S U A N T T O F L O R I D A S T A T U T E S S E C T I O N 5 5 8 . 0 0 3 5 , A N I N D I V I D U A L E M P L O Y E E O R A G E N T O F E N G I N E E R M A Y N O T B E H E L D I N D I V I D U A L L Y L I A B L E F O R E C O N O M I C D A M A G E S R E S U L T I N G F R O M N E G L I G E N C E U N D E R T H I S A G R E E M E N T I F T H E C O N D I T I O N S O F S E C T I O N 5 5 8 . 0 0 3 5 A R E S A T I S F I E D . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 9 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 A R T I C L E 7 - D E F I N I T I O N S 7 . 0 1 D e f i n e d T e r m s A . W h e r e v e r u s e d i n t h i s A g r e e m e n t ( i n c l u d i n g t h e E x h i b i t s h e r e t o ) t e r m s ( i n c l u d i n g t h e s i n g u l a r a n d p l u r a l f o r m s ) p r i n t e d w i t h i n i t i a l c a p i t a l l e t t e r s h a v e t h e m e a n i n g s i n d i c a t e d i n t h e t e x t a b o v e , i n t h e e x h i b i t s , o r i n t h e f o l l o w i n g p r o v i s i o n s : 1 . A d d i t i o n a l S e r v i c e s - T h e s e r v i c e s t o b e p e r f o r m e d f o r o r f u r n i s h e d t o O w n e r b y E n g i n e e r i n a c c o r d a n c e w i t h P a r t 2 o f E x h i b i t A o f t h i s A g r e e m e n t . 2 . A g r e e m e n t - T h i s w r i t t e n c o n t r a c t f o r s t u d y a n d r e p o r t p r o f e s s i o n a l s e r v i c e s b e t w e e n O w n e r a n d E n g i n e e r , i n c l u d i n g a l l e x h i b i t s i d e n t i f i e d i n P a r a g r a p h 8 . 0 1 a n d a n y d u l y e x e c u t e d a m e n d m e n t s . 3 . A s b e s t o s - A n y m a t e r i a l t h a t c o n t a i n s m o r e t h a n o n e p e r c e n t a s b e s t o s a n d i s f r i a b l e o r i s r e l e a s i n g a s b e s t o s f i b e r s i n t o t h e a i r a b o v e c u r r e n t a c t i o n l e v e l s e s t a b l i s h e d b y t h e U n i t e d S t a t e s O c c u p a t i o n a l S a f e t y a n d H e a l t h A d m i n i s t r a t i o n . 4 . B a s i c S e r v i c e s - T h e s e r v i c e s t o b e p e r f o r m e d f o r o r f u r n i s h e d t o O w n e r b y E n g i n e e r i n a c c o r d a n c e w i t h P a r t 1 o f E x h i b i t A o f t h i s A g r e e m e n t . 5 . C o n s t i t u e n t o f C o n c e r n - A n y s u b s t a n c e , p r o d u c t , w a s t e , o r o t h e r m a t e r i a l o f a n y n a t u r e w h a t s o e v e r ( i n c l u d i n g , b u t n o t l i m i t e d t o , A s b e s t o s , P e t r o l e u m , R a d i o a c t i v e M a t e r i a l , a n d P C B s ) w h i c h i s o r b e c o m e s l i s t e d , r e g u l a t e d , o r a d d r e s s e d p u r s u a n t t o ( a ) t h e C o m p r e h e n s i v e E n v i r o n m e n t a l R e s p o n s e , C o m p e n s a t i o n a n d L i a b i l i t y A c t , 4 2 U . S . C . § § 9 6 0 1 e t s e q . ( " C E R C L A " ) ; ( b ) t h e H a z a r d o u s M a t e r i a l s T r a n s p o r t a t i o n A c t , 4 9 U . S . C . § § 1 8 0 1 e t s e q . ; ( c ) t h e R e s o u r c e C o n s e r v a t i o n a n d R e c o v e r y A c t , 4 2 U . S . C . § § 6 9 0 1 e t s e q . ( " R C R A " ) ; ( d ) t h e T o x i c S u b s t a n c e s C o n t r o l A c t , 1 5 U . S . C . § § 2 6 0 1 e t s e q . ; ( e ) t h e C l e a n W a t e r A c t , 3 3 U . S . C . § § 1 2 5 1 e t s e q . ; ( f ) t h e C l e a n A i r A c t , 4 2 U . S . C . § § 7 4 0 1 e t s e q . ; a n d ( g ) a n y o t h e r f e d e r a l , s t a t e , o r l o c a l s t a t u t e , l a w , r u l e , r e g u l a t i o n , o r d i n a n c e , r e s o l u t i o n , c o d e , o r d e r , o r d e c r e e r e g u l a t i n g , r e l a t i n g t o , o r i m p o s i n g l i a b i l i t y o r s t a n d a r d s o f c o n d u c t c o n c e r n i n g , a n y h a z a r d o u s , t o x i c , o r d a n g e r o u s w a s t e , s u b s t a n c e , o r m a t e r i a l . 6 . C o n s t r u c t i o n C o s t - T h e c o s t t o O w n e r o f t h e c o n s t r u c t i o n o f a r e c o m m e n d e d s o l u t i o n p r e s e n t e d i n t h e R e p o r t f u r n i s h e d b y E n g i n e e r u n d e r E x h i b i t A , o r o f a s p e c i f i c p o r t i o n o f t h e P r o j e c t f o r w h i c h E n g i n e e r h a s a g r e e d t o p r o v i d e o p i n i o n s o f c o s t . C o n s t r u c t i o n C o s t i n c l u d e s t h e c o s t o f c o n s t r u c t i o n l a b o r , s e r v i c e s , m a t e r i a l s , e q u i p m e n t , i n s u r a n c e , a n d b o n d i n g , b u t d o e s n o t i n c l u d e c o s t s o f s e r v i c e s o f E n g i n e e r o r o t h e r d e s i g n p r o f e s s i o n a l s a n d c o n s u l t a n t s ; c o s t o f l a n d o r r i g h t s - o f - w a y , o r c o m p e n s a t i o n f o r d a m a g e s t o p r o p e r t i e s ; O w n e r ' s c o s t s f o r l e g a l , a c c o u n t i n g , i n s u r a n c e c o u n s e l i n g , o r a u d i t i n g s e r v i c e s ; i n t e r e s t o r f i n a n c i n g c h a r g e s i n c u r r e d i n c o n n e c t i o n w i t h t h e P r o j e c t ; o r t h e c o s t o f o t h e r s e r v i c e s t o b e p r o v i d e d b y o t h e r s t o O w n e r . C o n s t r u c t i o n C o s t i s o n e o f t h e i t e m s c o m p r i s i n g T o t a l P r o j e c t C o s t s . 7 . C o n s u l t a n t s - I n d i v i d u a l s o r e n t i t i e s h a v i n g a c o n t r a c t w i t h E n g i n e e r t o f u r n i s h s e r v i c e s w i t h r e s p e c t t o t h i s A s s i g n m e n t a s E n g i n e e r ' s i n d e p e n d e n t p r o f e s s i o n a l a s s o c i a t e s a n d c o n s u l t a n t s , s u b c o n t r a c t o r s , o r v e n d o r s . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 1 0 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 8 . D o c u m e n t s - D a t a , s t u d i e s , r e p o r t s ( i n c l u d i n g t h e R e p o r t r e f e r r e d t o i n E x h i b i t A ) , a n d o t h e r d e l i v e r a b l e s , w h e t h e r i n p r i n t e d o r e l e c t r o n i c m e d i a f o r m a t , p r o v i d e d o r f u r n i s h e d b y E n g i n e e r t o O w n e r p u r s u a n t t o t h i s A g r e e m e n t . 9 . E f f e c t i v e D a t e - T h e d a t e i n d i c a t e d i n t h i s A g r e e m e n t o n w h i c h i t b e c o m e s e f f e c t i v e , b u t i f n o s u c h d a t e i s i n d i c a t e d , t h e d a t e o n w h i c h t h i s A g r e e m e n t i s s i g n e d a n d d e l i v e r e d b y t h e l a s t o f t h e p a r t i e s t o s i g n a n d d e l i v e r . 1 0 . E n g i n e e r - T h e i n d i v i d u a l o r e n t i t y n a m e d a s s u c h i n t h i s A g r e e m e n t . 1 1 . H a z a r d o u s W a s t e - T h e t e r m H a z a r d o u s W a s t e s h a l l h a v e t h e m e a n i n g p r o v i d e d i n S e c t i o n 1 0 0 4 o f t h e S o l i d W a s t e D i s p o s a l A c t ( 4 2 U S C S e c t i o n 6 9 0 3 ) a s a m e n d e d f r o m t i m e t o t i m e . 1 2 . L a w s a n d R e g u l a t i o n s ; L a w s o r R e g u l a t i o n s - A n y a n d a l l a p p l i c a b l e l a w s , r u l e s , r e g u l a t i o n s , o r d i n a n c e s , c o d e s , a n d o r d e r s o f a n y a n d a l l g o v e r n m e n t a l b o d i e s , a g e n c i e s , a u t h o r i t i e s , a n d c o u r t s h a v i n g j u r i s d i c t i o n . 1 3 . O w n e r - T h e i n d i v i d u a l o r e n t i t y w i t h w h i c h E n g i n e e r h a s e n t e r e d i n t o t h i s A g r e e m e n t a n d f o r w h i c h E n g i n e e r ' s s e r v i c e s a r e t o b e p e r f o r m e d . 1 4 . P C B s - P o l y c h l o r i n a t e d b i p h e n y l s . 1 5 . P e t r o l e u m - P e t r o l e u m , i n c l u d i n g c r u d e o i l o r a n y f r a c t i o n t h e r e o f w h i c h i s l i q u i d a t s t a n d a r d c o n d i t i o n s o f t e m p e r a t u r e a n d p r e s s u r e ( 6 0 d e g r e e s F a h r e n h e i t a n d 1 4 . 7 p o u n d s p e r s q u a r e i n c h a b s o l u t e ) , s u c h a s o i l , p e t r o l e u m , f u e l o i l , o i l s l u d g e , o i l r e f u s e , g a s o l i n e , k e r o s e n e , a n d o i l m i x e d w i t h o t h e r n o n - h a z a r d o u s w a s t e a n d c r u d e o i l s . 1 6 . P r o j e c t - T h e t o t a l s t u d y , d e s i g n , a n d c o n s t r u c t i o n t o b e c a r r i e d o u t b y O w n e r t h r o u g h i t s e m p l o y e e s , a g e n t s , d e s i g n p r o f e s s i o n a l s , c o n s u l t a n t s , c o n t r a c t o r s , a n d o t h e r s , o f w h i c h t h e A s s i g n m e n t i s a p r e l i m i n a r y p a r t . 1 7 . R a d i o a c t i v e M a t e r i a l - S o u r c e , s p e c i a l n u c l e a r , o r b y p r o d u c t m a t e r i a l a s d e f i n e d b y t h e A t o m i c E n e r g y A c t o f 1 9 5 4 ( 4 2 U S C S e c t i o n 2 0 1 1 e t s e q . ) a s a m e n d e d f r o m t i m e t o t i m e . 1 8 . S i t e - L a n d s o r a r e a s w h e r e t h e s u b j e c t m a t t e r o f t h e A s s i g n m e n t o r t h e P r o j e c t i s l o c a t e d . 1 9 . T o t a l P r o j e c t C o s t s - T h e t o t a l c o s t o f s t u d y , d e s i g n , a n d c o n s t r u c t i o n o f t h e P r o j e c t , i n c l u d i n g C o n s t r u c t i o n C o s t a n d a l l o t h e r P r o j e c t c o n s t r u c t i o n l a b o r , s e r v i c e s , m a t e r i a l s , e q u i p m e n t , i n s u r a n c e , a n d b o n d i n g c o s t s , a l l o w a n c e s f o r c o n t i n g e n c i e s , a n d t h e t o t a l c o s t s o f s e r v i c e s o f E n g i n e e r a n d o t h e r d e s i g n p r o f e s s i o n a l s a n d c o n s u l t a n t s , t o g e t h e r w i t h s u c h o t h e r P r o j e c t - r e l a t e d c o s t s t h a t O w n e r f u r n i s h e s f o r i n c l u s i o n , i n c l u d i n g b u t n o t l i m i t e d t o c o s t o f l a n d , r i g h t s - o f - w a y , c o m p e n s a t i o n f o r d a m a g e s t o p r o p e r t i e s , O w n e r ' s c o s t s f o r l e g a l , a c c o u n t i n g , i n s u r a n c e c o u n s e l i n g , a n d a u d i t i n g s e r v i c e s , i n t e r e s t a n d f i n a n c i n g c h a r g e s i n c u r r e d i n c o n n e c t i o n w i t h t h e P r o j e c t , a n d t h e c o s t o f o t h e r s e r v i c e s t o b e p r o v i d e d b y o t h e r s t o O w n e r . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 1 1 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 A R T I C L E 8 - E X H I B I T S A N D S P E C I A L P R O V I S I O N S 8 . 0 1 E x h i b i t s I n c l u d e d A . E x h i b i t A , E n g i n e e r ' s S c o p e o f S e r v i c e s d a t e d M a y 1 7 , 2 0 1 7 . B . E x h i b i t B , E n g i n e e r ' s F e e S c h e d u l e . 8 . 0 2 T o t a l A g r e e m e n t A . T h i s A g r e e m e n t , ( t o g e t h e r w i t h t h e e x h i b i t s i d e n t i f i e d a b o v e ) c o n s t i t u t e s t h e e n t i r e a g r e e m e n t b e t w e e n O w n e r a n d E n g i n e e r a n d s u p e r s e d e s a l l p r i o r w r i t t e n o r o r a l u n d e r s t a n d i n g s . T h i s A g r e e m e n t m a y o n l y b e a m e n d e d , s u p p l e m e n t e d , m o d i f i e d , o r c a n c e l e d b y a d u l y e x e c u t e d w r i t t e n i n s t r u m e n t . 8 . 0 3 D e s i g n a t e d R e p r e s e n t a t i v e s A . W i t h t h e e x e c u t i o n o f t h i s A g r e e m e n t , E n g i n e e r a n d O w n e r s h a l l d e s i g n a t e s p e c i f i c i n d i v i d u a l s t o a c t a s E n g i n e e r ' s a n d O w n e r ' s r e p r e s e n t a t i v e s w i t h r e s p e c t t o t h e A s s i g n m e n t a n d t h e r e s p o n s i b i l i t i e s o f O w n e r u n d e r t h i s A g r e e m e n t . S u c h a n i n d i v i d u a l s h a l l h a v e a u t h o r i t y t o t r a n s m i t i n s t r u c t i o n s , r e c e i v e i n f o r m a t i o n , a n d r e n d e r d e c i s i o n s r e l a t i v e t o t h e A s s i g n m e n t o n b e h a l f o f t h e r e s p e c t i v e p a r t y w h o m t h e i n d i v i d u a l r e p r e s e n t s . 8 . 0 4 E n g i n e e r ' s C e r t i f i c a t i o n s A . E n g i n e e r c e r t i f i e s t h a t i t h a s n o t e n g a g e d i n c o r r u p t , f r a u d u l e n t , o r c o e r c i v e p r a c t i c e s m c o m p e t i n g f o r o r i n e x e c u t i n g t h e A g r e e m e n t . F o r t h e p u r p o s e s o f t h i s P a r a g r a p h 8 . 0 4 : 1 . " c o r r u p t p r a c t i c e " m e a n s t h e o f f e r i n g , g i v i n g , r e c e i v i n g , o r s o l i c i t i n g o f a n y t h i n g o f v a l u e l i k e l y t o i n f l u e n c e t h e a c t i o n o f a p u b l i c o f f i c i a l i n t h e s e l e c t i o n p r o c e s s o r i n t h e A g r e e m e n t e x e c u t i o n ; 2 . " f r a u d u l e n t p r a c t i c e " m e a n s a n i n t e n t i o n a l m i s r e p r e s e n t a t i o n o f f a c t s m a d e ( a ) t o i n f l u e n c e t h e s e l e c t i o n p r o c e s s o r t h e e x e c u t i o n o f t h e A g r e e m e n t t o t h e d e t r i m e n t o f O w n e r , o r ( b ) t o d e p r i v e O w n e r o f t h e b e n e f i t s o f f r e e a n d o p e n c o m p e t i t i o n ; 3 . " c o e r c i v e p r a c t i c e " m e a n s h a r m i n g o r t h r e a t e n i n g t o h a r m , d i r e c t l y o r i n d i r e c t l y , p e r s o n s o r t h e i r p r o p e r t y t o i n f l u e n c e t h e i r p a r t i c i p a t i o n i n t h e s e l e c t i o n p r o c e s s o r a f f e c t t h e e x e c u t i o n o f t h e A g r e e m e n t . E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 1 2 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A g r e e m e n t , t h e E f f e c t i v e D a t e o f w h i c h i s i n d i c a t e d o n p a g e 1 . O w n e r : C i t y o f A t l a n t i c B e a c h B y : K e v i n H o g a n c a m p T i t l e : I n t e r i m C i t y M a n a g e r D a t e S i g n e d : A d d r e s s f o r g i v i n g n o t i c e s : K e v i n H o g a n c a m p , C i t y M a n a g e r 8 0 0 S e m i n o l e R o a d A t l a n t i c B e a c h , F L 3 2 2 3 3 D e s i g n a t e d R e p r e s e n t a t i v e ( P a r a g r a p h 8 . 0 3 . A ) : N a m e : S c o t t W i l l i a m s T i t l e : I n t e r i m P u b l i c W o r k s D i r e c t o r P h o n e N u m b e r : 9 0 4 - 2 4 7 - 5 8 3 4 - - - - - - - - - - - - - - - - - - - - - - - - - F a c s i m i l e N u m b e r : 9 0 4 - 2 4 7 - 5 8 4 3 E - M a i l A d d r e s s : s w i l l i a m s @ c o a b . u s E n g i n e e r : J o n e s E d m u n d s & A s s o c i a t e s , I n c . B y : K e n n e t h S . V o g e l , P E T i t l e : M a n a g i n g D i r e c t o r & S e n i o r V i c e P r e s i d e n t D a t e S i g n e d : E n g i n e e r L i c e n s e o r F i r m ' s C e r t i f i c a t e N o . ( i f r e q u i r e d ) : C A 8 1 4 1 - - - - - - - - - - - - - - - - - - - S t a t e o f : F l o r i d a - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A d d r e s s f o r g i v i n g n o t i c e s : S t a n l e y F . F e r r e i r a , J r . , P E , P r e s i d e n t & C E O 7 3 0 N E W a l d o R o a d G a i n e s v i l l e , F L 3 2 6 4 1 D e s i g n a t e d R e p r e s e n t a t i v e ( P a r a g r a p h 8 . 0 3 . A ) : N a m e : B r i a n I c e r m a n , P E T i t l e : D e p a r t m e n t M a n a g e r P h o n e N u m b e r : 9 0 4 - 7 4 4 - 5 4 0 1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - F a c s i m i l e N u m b e r : 9 0 4 - 7 4 4 - 6 2 6 7 - - - - - - - - - - - - - - - - - - - - - - - - - - E - M a i l A d d r e s s : b i c e r m a n @ j o n e s e d m u n d s . c o m E J C D C E - 5 2 5 A g r e e m e n t B e t w e e n O w n e r a n d E n g i n e e r f o r S t u d y a n d R e p o r t P r o f e s s i o n a l S e r v i c e s . C o p y r i g h t © 2 0 0 9 N a t i o n a l S o c i e t y o f P r o f e s s i o n a l E n g i n e e r s , A m e r i c a n C o u n c i l o f E n g i n e e r i n g C o m p a n i e s , A m e r i c a n S o c i e t y o f C i v i l E n g i n e e r s , a n d A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f A m e r i c a . A l l r i g h t s r e s e r v e d . P a g e 1 3 A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 2 S C O P E O F S E R V I C E S 2 . 1 T A S K 1 : P R O J E C T M A N A G E M E N T , Q U A L I T Y A S S U R A N C E A N D Q U A L I T Y C O N T R O L ( Q A J Q C ) , A N D P U B L I C M E E T I N G S J o n e s E d m u n d s u s e s D e l t e k V i s i o n , a P r o j e c t M a n a g e m e n t S y s t e m t h a t c o m b i n e s e x p e r t - l e v e l m a n a g e m e n t s t a f f w i t h e f f e c t i v e t e c h n o l o g i e s t o m e e t p r o j e c t g o a l s , s c h e d u l e s , a n d b u d g e t s . T h e s y s t e m p r o v i d e s o u r m a n a g e r s a n d o u r c l i e n t s w i t h t i m e l y , a c c u r a t e i n f o r m a t i o n c o n c e r n i n g t h e p r o g r e s s o f w o r k a n d i t s c o s t . W e f o c u s o n f o u r c o m p o n e n t s i n o u r r e s u l t s - f o c u s e d p r o j e c t m a n a g e m e n t a p p r o a c h : • • • • T h e P r o j e c t P l a n S c h e d u l e a n d B u d g e t C o n t r o l C o m m u n i c a t i o n Q A J Q C T h i s t a s k i n c l u d e s t i m e f o r p r o j e c t m a n a g e m e n t a n d Q A / Q C f o r t h e v a r i o u s S t o r m w a t e r M a s t e r p l a n T a s k s . P r o g r e s s m e e t i n g s a n d c o n f e r e n c e c a l l s c o n d u c t e d o v e r t h e p r o p o s e d p r o j e c t s c h e d u l e t o r e v i e w d e l i v e r a b l e s s t a t u s a n d p r o j e c t i s s u e s , i f a n y , a r e i n c l u d e d . T w o C o m m i s s i o n W o r k s h o p s a n d o n e p r e s e n t a t i o n t o t h e C i t y C o m m i s s i o n a r e e x p e c t e d . W e e x p e c t t o m e e t w i t h C i t y s t a f f a t t h e c o m p l e t i o n o f e a c h t a s k a n d p r o v i d e s t a t u s u p d a t e s m o n t h l y . T h e J o n e s E d m u n d s t e a m i n c l u d e s t w o s u b c o n s u l t a n t s , H a n s o n P r o f e s s i o n a l S e r v i c e s a n d C a r p e r E n g i n e e r i n g , L L C . J o n e s E d m u n d s w i l l c o n d u c t a K i c k o f f M e e t i n g w i t h C i t y s t a f f a n d t h e s u b c o n s u l t a n t s t o r e v i e w t h e p r o j e c t g o a l s , s c o p e , a n d s c h e d u l e . W e w i l l a l s o r e v i e w c o m m u n i c a t i o n p r o t o c o l s , p o i n t s o f c o n t a c t , a n d t h e Q A / Q C p l a n . D E L I V E R A B L E S : • M e e t i n g a t t e n d a n c e a n d s u m m a r i e s . • P r e s e n t a t i o n m a t e r i a l s f o r r e s i d e n t a n d C i t y C o m m i s s i o n m e e t i n g s . 2 . 2 T A S K 2 : C O L L E C T A N D R E V I E W E X I S T I N G D A T A J o n e s E d m u n d s w i l l c o l l e c t a n d r e v i e w e x i s t i n g s t o r m w a t e r i n f o r m a t i o n . T h e f o l l o w i n g d a t a a r e e x a m p l e s o f i t e m s t h a t m a y b e b e n e f i c i a l t o c o l l e c t a n d c a t a l o g . • P r i o r C i t y S t o r m w a t e r M a s t e r P l a n s , P l a n U p d a t e s , a n d C I P s , i n c l u d i n g t h e C i t y o f J a c k s o n v i l l e a n d F O O T p l a n s t h a t m a y a f f e c t t h e C i t y s y s t e m . • H i s t o r i c a l d r a i n a g e p r o b l e m a r e a s i n t h e C i t y . • T h e C i t y ' s G I S d r a i n a g e d a t a b a s e . • T h e C i t y ' s c u r r e n t r e q u i r e m e n t s f o r o n - s i t e s t o r a g e ( L a n d D e v e l o p m e n t R e g u l a t i o n s , S e c t i o n 2 4 - 6 6 ( b ) ) , i m p e r v i o u s s u r f a c e l i m i t s , a n d o n - s i t e m i t i g a t i o n . • S e a - l e v e l r i s e l i t e r a t u r e r e g a r d i n g h o w c o m m u n i t i e s i n t h e S o u t h e a s t a r e p l a n n i n g f o r a n d d e a l i n g w i t h c u r r e n t a n d f u t u r e i m p a c t s . • S W M M 5 M o d e l s f r o m t h e 2 0 1 2 S W M P U . • 2 0 1 0 C i t y o f J a c k s o n v i l l e L i D A R d a t a . • F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ( F E M A ) F l o o d I n s u r a n c e S t u d y ( F I S ) c o v e r i n g t h e C i t y . • N a t u r a l R e s o u r c e s C o n s e r v a t i o n S e r v i c e ( N R C S ) ( S o i l S u r v e y G e o g r a p h i c [ S S U R G O ] ) a n d I n s t i t u t e o f F o o d a n d A g r i c u l t u r a l S c i e n c e s ( I F A S ) s o i l s d a t a f o r t h e a r e a . • R a i n f a l l d a t a f o r s i g n i f i c a n t w e a t h e r e v e n t s s i n c e t h e p r e v i o u s S W M P U . • S t . J o h n s R i v e r W a t e r M a n a g e m e n t D i s t r i c t ( S J R W M D ) L a n d U s e G I S F e a t u r e C l a s s . 9 5 2 3 9 - 4 6 1 - 1 6 J u n e 2 0 1 7 2 2 0 1 7 S t o r r n w a t e r M a s t e r P l a n U p d a t e A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 D u r i n g t h i s t a s k , J o n e s E d m u n d s w i l l c o o r d i n a t e w i t h C i t y s t a f f t o s c h e d u l e t h e f i r s t C o m m i s s i o n W o r k s h o p . H e a r i n g f r o m s t a k e h o l d e r s a s e a r l y a s p o s s i b l e i s e s s e n t i a l . T h e r e s u l t s o f t h i s t a s k ( i n f o r m a t i o n c o l l e c t e d , C i t y i n p u t , a n d p u b l i c i n p u t ) w i l l b e t h e f o u n d a t i o n f o r t h e S W M P U . D E L I V E R A B L E S : • • • • • 2 . 3 D r a f t S W M P U R e p o r t T a b l e o f C o n t e n t s . D r a f t C h a p t e r c a t a l o g i n g t h e i n f o r m a t i o n b e n e f i c i a l t o T a s k s 3 a n d 4 f r o m p r e v i o u s s t u d i e s t h a t w e c o l l e c t e d a n d r e v i e w e d . D r a f t C h a p t e r d o c u m e n t i n g o u r r e v i e w a n d r e c o m m e n d a t i o n s f o r t h e C i t y ' s L a n d D e v e l o p m e n t C o d e r e q u i r e m e n t f o r o n - s i t e s t o r a g e . D r a f t C h a p t e r d o c u m e n t i n g p l a n n e d a n d o n g o i n g s e a - l e v e l r i s e m e a s u r e s b y o t h e r m u n i c i p a l i t i e s i n t h e S o u t h e a s t a n d o u r r e c o m m e n d a t i o n s f o r t h e C i t y . A t t e n d a n d p r e s e n t ( i f n e e d e d ) a t t h e C o m m i s s i o n W o r k s h o p . T A S K 3 : D E V E L O P T H E I C P R 4 M O D E L J o n e s E d m u n d s w i l l u s e t h e 2 0 1 0 L i D A R f l i g h t c o m p l e t e d b y t h e C i t y o f J a c k s o n v i l l e t o c h a r a c t e r i z e s u r f a c e f e a t u r e s . W e w i l l c r e a t e a 5 - f o o t - b y - 5 - f o o t P r o j e c t D i g i t a l E l e v a t i o n M a p ( D E M ) f r o m t h e L i D A R d a t a t o c h a r a c t e r i z e t h e l a n d s u r f a c e . C h a n g e s i n g r a d i n g d u e t o n e w d e v e l o p m e n t a n d r e - d e v e l o p m e n t s i n c e t h e 2 0 1 0 L i D A R f l i g h t c r e a t e t o p o g r a p h i c v o i d s . N o t o p o g r a p h i c v o i d r e p l a c e m e n t s a r e i n c l u d e d . W e w i l l m o d e l p a r a m e t e r i z e t h e m o d e l i n t h e s e a r e a s b a s e d o n c o n s t r u c t i o n d r a w i n g s o r a s - b u i l t d r a w i n g s . J o n e s E d m u n d s w i l l c r e a t e a d a t a b a s e t h a t r e p r e s e n t s t h e I C P R 4 m o d e l . S t o r i n g t h e d a t a i n G I S w i l l f a c i l i t a t e m o d e l r e v i e w s , p u b l i c m e e t i n g p r e s e n t a t i o n s , a n d f u t u r e u p d a t e s t o t h e m o d e l . W e w i l l d e v e l o p t h e m o d e l s c h e m a t i c i n G I S . J o n e s E d m u n d s w i l l u s e E n v i r o n m e n t a l R e s o u r c e P e r m i t ( E R P ) p l a n s , a s - b u i l t d r a w i n g s , C i t y s t o r m w a t e r a s s e t d a t a , a n d l i m i t e d s i t e v i s i t s t o c o n f i r m d r a i n a g e p a t t e r n s w h e n u p d a t i n g t h e s c h e m a t i c . W e w i l l v a r y t h e l e v e l o f d e t a i l t o m a t c h h i s t o r i c a l f l o o d i n g p r o b l e m s i d e n t i f i e d i n T a s k 1 . T h e m o d e l w i l l h a v e l e s s d e t a i l o u t s i d e t h e h i s t o r i c a l p r o b l e m a r e a s . F o r t h e s e a r e a s , w e w i l l o n l y i n c l u d i n g m a j o r s t o r m w a t e r f e a t u r e s . J o n e s E d m u n d s w i l l p r o v i d e t h e C i t y w i t h a n u p d a t e d m o d e l s c h e m a t i c s h o w i n g t h e p r o p o s e d m o d e l s c h e m a t i c f o r r e v i e w b e f o r e m o d e l p a r a m e t e r i z a t i o n . J o n e s E d m u n d s w i l l p a r a m e t e r i z e t h e m o d e l h y d r a u l i c a l l y u s i n g t h e D E M , p r e v i o u s m o d e l i n f o r m a t i o n ( c h a n n e l s e c t i o n s , p i p e i n v e r t s , p i p e s i z e s , e t c . ) , p l a n d a t a , a n d l i m i t e d n e w s u r v e y . W e w i l l u s e s u r v e y - g r a d e R e a l T i m e K i n e m a t i c ( R T K ) e q u i p m e n t t o p e r f o r m a n e n g i n e e r i n g s u r v e y f o r p i p e i n v e r t s o f u p t o 2 0 p i p e s f o r w h i c h n o o t h e r e l e v a t i o n i n f o r m a t i o n i s a v a i l a b l e . W e w i l l p a r a m e t e r i z e t h e h y d r o l o g y u s i n g l a n d u s e d a t a , a e r i a l i m a g e r y , s o i l s l a y e r s , a n d t h e D E M . J o n e s E d m u n d s w i l l t e s t t h e u p d a t e d m o d e l f o r r e a s o n a b l e n e s s a n d a d d r e s s s i g n i f i c a n t i n s t a b i l i t y i s s u e s b e f o r e c a l i b r a t i n g t h e m o d e l . W e w i l l c a l i b r a t e t h e m o d e l u s i n g t h e N o v e m b e r 2 0 1 5 s t o r m e v e n t . T o t h e e x t e n t t h a t t h e c a l i b r a t i o n d a t a s u p p o r t i t , w e w i l l c o n s i d e r t o t a l r u n o f f v o l u m e , p e a k s t a g e s , h y d r o g r a p h t i m i n g , a n d p e a k f l o w s c o l l e c t i v e l y f o r t h e c a l i b r a t i o n e v e n t . W e w i l l d o c u m e n t t h e c a l i b r a t i o n p r o c e s s a n d r e s u l t s . W e w i l l a l s o p r o v i d e t h e C i t y w i t h m o d e l i n p u t a n d o u t p u t f i l e s o f t h e c a l i b r a t i o n e v e n t , a n d i n c o r p o r a t e t h e a p p r o p r i a t e m o d e l c h a n g e s f r o m t h e c a l i b r a t i o n e v e n t i n t o t h e d e s i g n - e v e n t m o d e l . J o n e s E d m u n d s w i l l e v a l u a t e t h e e f f e c t o f r e d e v e l o p m e n t o n t h e C i t y ' s s t o r m w a t e r s y s t e m . W e w i l l c r e a t e 1 0 - y e a r a n d 2 5 - y e a r f u t u r e c o n d i t i o n s m o d e l s . T h e 1 0 - y e a r f u t u r e c o n d i t i o n m o d e l w i l l r e f l e c t a d d i t i o n a l i m p e r v i o u s a r e a i n t h e C i t y b a s e d o n r e d e v e l o p m e n t . T h e 2 5 - y e a r f u t u r e c o n d i t i o n s m o d e l w i l l r e f l e c t a d d i t i o n a l i m p e r v i o u s a r e a , a n d p o s s i b l e c h a n g e s t o t h e b o u n d a r y c o n d i t i o n s a n d h y d r o l o g y . U s i n g t h e r e s u l t s f r o m t h e e x i s t i n g c o n d i t i o n s a n d t w o f u t u r e c o n d i t i o n s m o d e l s , J o n e s E d m u n d s w i l l p l o t i n u n d a t i o n a r e a s i n G I S f o r t h e , 1 0 - , 2 5 - , a n d 1 0 0 - y e a r 2 4 - h o u r e v e n t s . T h e m a p p i n g p r o c e s s w i l l i n c l u d e s l o p e d w a t e r s u r f a c e p l o t t i n g i n t h e c r e e k s f o r t h e 1 0 - , 2 5 - , a n d 1 0 0 - y e a r e v e n t s . T h e s e e v e n t s c o v e r t h e p e r m i t t i n g r e q u i r e m e n t s o f t h e C i t y , S J R W M D , a n d F E M A . 9 5 2 3 9 - 4 6 1 - 1 6 J u n e 2 0 1 7 3 2 0 1 7 S t o n n w a t e r M a s t e r P l a n U p d a t e A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 D E L I V E R A B L E S : • • • • • P r o j e c t O E M . M o d e l g e o d a t a b a s e . I C P R 4 M o d e l f i l e s ( e x i s t i n g c o n d i t i o n s , c a l i b r a t i o n , a n d f u t u r e c o n d i t i o n s ) . I n u n d a t i o n m a p p i n g r e s u l t s . D r a f t R e p o r t C h a p t e r d o c u m e n t i n g t h e m o d e l i n g p e r f o r m e d . 2 . 4 T A S K 4 : D E V E L O P A 1 0 - Y E A R C I P P L A N J o n e s E d m u n d s w i l l s e l e c t u p t o t e n l o c a t i o n s b a s e d o n t h e m o d e l a n d h i s t o r i c a l p r o b l e m a r e a s t o p r e s e n t t o t h e C i t y a s p o t e n t i a l l o c a t i o n s f o r c o n c e p t u a l d e s i g n s . I n c o l l a b o r a t i o n w i t h t h e C i t y s t a f f , w e w i l l c h o o s e e i g h t p r i o r i t y l o c a t i o n s t o d e v e l o p c o n c e p t u a l d e s i g n s a n d b u d g e t l e v e l o p i n i o n s o f p r o b a b l e c o s t s . W e w i l l i n c l u d e r e c o m m e n d e d m a i n t e n a n c e p r a c t i c e s w i t h t h e d e s i g n s a n d c o s t s . J o n e s E d m u n d s r e c o m m e n d s a C o m m i s s i o n W o r k s h o p d u r i n g t h i s t a s k . W e r e c o m m e n d m e e t i n g w i t h t h e C i t y ' s r e s i d e n t s a n d t h e C i t y C o m m i s s i o n a f t e r w e s e l e c t t h e e i g h t l o c a t i o n s b e f o r e f i n a l i z i n g t h e 1 0 - y e a r C I P . J o n e s E d m u n d s w i l l c r e a t e a p r o p o s e d c o n d i t i o n s h y d r a u l i c s m o d e l f r o m t h e d e s i g n e v e n t m o d e l t h a t i n c l u d e s a l l o f t h e f i n a l c o s t e d c o n c e p t u a l d e s i g n s . W e w i l l u s e t h i s m o d e l t o c o n f i r m t h a t t h e p r o p o s e d d e s i g n s a r e b e n e f i c i a l b y r e d u c i n g f l o o d i n g a n d d o n o t c o n f l i c t w i t h e a c h o t h e r . A f t e r t h e C i t y h a s r e v i e w e d a n d c o m m e n t e d o n a l l o f t h e c o n c e p t u a l d e s i g n s a n d b u d g e t l e v e l c o s t s , J o n e s E d m u n d s w i l l r a n k t h e e i g h t l o c a t i o n s . W e p r o p o s e c o n s i d e r i n g t h e f o l l o w i n g c r i t e r i a w h e n r a n k i n g t h e p r o j e c t s : • • • • • A b i l i t y t o o b t a i n p e r m i t s - C I P s t h a t a r e d i f f i c u l t t o p e r m i t o f t e n h a v e h i d d e n c o s t s a n d s i g n i f i c a n t i m p l e m e n t a t i o n d e l a y s . C i t i z e n i n v o l v e m e n t - W h e n c i t i z e n s d o n o t a c c e p t a p r o j e c t , i m p l e m e n t a t i o n b e c o m e s p r o b l e m a t i c p u t t i n g s t a f f a n d e l e c t e d o f f i c i a l s i n a d i f f i c u l t p o s i t i o n . C o s t - b e n e f i t - A f a v o r a b l e c o s t - b e n e f i t r a t i o m a k e s o b t a i n i n g g r a n t f u n d i n g e a s i e r a n d h a s a c c e p t a n c e f r o m t h e l o c a l c o m m u n i t y a n d e l e c t e d o f f i c i a l s . M u l t i - p u r p o s e - A p r o j e c t t h a t c a n p r o v i d e b e n e f i t s i n m u l t i p l e a r e a s ( e . g . , f l o o d p r o t e c t i o n , w a t e r q u a l i t y , a n d r e c r e a t i o n ) h a s a g r e a t e r c h a n c e o f h a v i n g a f a v o r a b l e c o s t - b e n e f i t r a t i o a n d h a v i n g c o m m u n i t y a c c e p t a n c e . O p e r a t i o n a n d m a i n t e n a n c e ( O & M ) - T h e O & M a s s o c i a t e d w i t h a p r o j e c t i s a n i m p o r t a n t c o n s i d e r a t i o n . D E L I V E R A B L E S : • M a p a n d n a r r a t i v e o f t h e e i g h t p r i o r i t y l o c a t i o n s . • D r a f t R e p o r t C h a p t e r d o c u m e n t i n g 1 0 - y e a r C I P P l a n i n c l u d i n g b u d g e t l e v e l c o s t s a n d r a n k i n g . 2 . 5 T A S K 5 : F I N A L S T O R M W A T E R M A S T E R P L A N R E P O R T J o n e s E d m u n d s w i l l i n c o r p o r a t e f i n a l c o m m e n t s f r o m t h e C i t y i n t o t h e r e p o r t c h a p t e r s d e l i v e r e d d u r i n g T a s k s 2 , 3 , a n d 4 . W e w i l l p r o v i d e t h e C i t y w i t h t h e f i n a l S t o r m w a t e r M a s t e r P l a n R e p o r t a n d m o d e l f i l e s . A t c o m p l e t i o n o f t h i s T a s k , w e r e c o m m e n d a f i n a l p r e s e n t a t i o n t o t h e C i t y C o m m i s s i o n t o p r e s e n t t h e f i n a l r e p o r t . 9 5 2 3 9 - 4 6 1 - 1 6 J u n e 2 0 1 7 4 2 0 1 7 S t o n n w a t e r M a s t e r P l a n U p d a t e A g e n d a I t e m 4 E J u n e 2 6 , 2 0 1 7 D E L I V E R A B L E S : • F i v e h a r d c o p i e s a n d a n e l e c t r o n i c c o p y o f t h e f i n a l S W M P U . • F i v e h a r d c o p y m a p s o f t h e m o d e l s c h e m a t i c , f i v e h a r d c o p y m a p s o f t h e i n u n d a t i o n m a p p i n g , a n d f i v e h a r d c o p y m a p s o f t h e 1 0 - y e a r C I P l o c a t i o n s . • E l e c t r o n i c c o p i e s o f t h e f i n a l G I S d a t a , a n d m o d e l i n p u t a n d o u t p u t f i l e s . 2 . 6 T A S K 6 : C O N T I N G E N C Y J o n e s E d m u n d s p r o p o s e s a c o n t i n g e n c y t a s k t o c a p t u r e u n f o r e s e e n , o u t o f s c o p e , i t e m s t h a t a r i s e d u r i n g t h e p r o j e c t . W h e n c o l l e c t i n g a n d c o m p i l i n g t h e v o l u m e a n d t y p e o f i n f o r m a t i o n t h a t w i l l b e u s e d d u r i n g t h e p r o j e c t , s m a l l a d d i t i o n s t o t h e S c o p e c a n y i e l d s i g n i f i c a n t b e n e f i t s t o t h e C i t y . W e p r o p o s e t o u s e t h i s T a s k o n a t i m e - a n d - m a t e r i a l b a s i s , o n l y a f t e r a u t h o r i z a t i o n f r o m t h e C i t y P r o j e c t M a n a g e r . T h e t i m e a n d m a t e r i a l r a t e s w i l l b e s a m e r a t e s u s e d t o c r e a t e t h e l u m p s s u m f e e f o r T a s k s 1 t h r o u g h 5 . W e w i l l e s t i m a t e t h e f e e f o r e a c h a s s i g n m e n t b e f o r e r e q u e s t i n g a p p r o v a l f r o m t h e C i t y . D E L I V E R A B L E S : • T o b e d e t e r m i n e d . 3 S C H E D U L E A N D C O M P E N S A T I O N J o n e s E d m u n d s e x p e c t s t o c o m p l e t e t h i s S c o p e o f S e r v i c e s a c c o r d i n g t o t h e s c h e d u l e b e l o w . T h i s S c o p e o f S e r v i c e s h a s t h r e e p u b l i c m e e t i n g s a n d s e v e r a l C i t y r e v i e w p e r i o d s . T h e f i n a l s c h e d u l e m a y v a r y b a s e d o n t h e a b i l i t y t o c o m p l e t e t h e s e i t e m s i n a t i m e l y m a n n e r . W e w i l l p e r f o r m t h e s e s e r v i c e s o n a l u m p - s u m b a s i s , e x c e p t f o r T a s k 6 , w h i c h w e w i l l c o m p l e t e o n a t i m e - a n d - m a t e r i a l b a s i s w i t h a u t h o r i z a t i o n f r o m t h e C i t y P r o j e c t M a n a g e r . T a b l e 1 P r o j e c t B u d g e t a n d E x p e c t e d S c h e d u l e T a s k A n t i c i p a t e d S t a r t A n t i c i p a t e d F i n i s h F e e T a s k 1 : P r o j e c t M a n a g e m e n t , Q u a l i t y C o n t r o l a n d J u n e 2 0 1 7 D e c e m b e r 2 0 1 7 $ 2 5 , 5 0 8 Q u a l i t y A s s u r a n c e , a n d P u b l i c M e e t i n g s T a s k 2 : C o l l e c t a n d R e v i e w E x i s t i n g D a t a J u n e 2 0 1 7 J u l y 2 0 1 7 $ 1 4 , 4 8 2 T a s k 3 : D e v e l o p t h e I C P R 4 M o d e l J u l y 2 0 1 7 A u g u s t 2 0 1 7 $ 5 0 , 0 9 7 T a s k 4 : D e v e l o p a 1 0 - y e a r C I P P l a n S e p t e m b e r 2 0 1 7 N o v e m b e r 2 0 1 7 $ 7 0 , 6 6 7 T a s k 5 : F i n a l S t o r m w a t e r M a s t e r P l a n R e p o r t D e c e m b e r 2 0 1 7 D e c e m b e r 2 0 1 7 $ 1 7 , 5 3 0 T a s k 6 : C o n t i n g e n c y T o t a l J u n e 2 0 1 7 D e c e m b e r 2 0 1 7 $ 1 7 8 , 2 8 4 4 C L A R I F I C A T I O N S A N D A S S U M P T I O N S • P u b l i c M e e t i n g A t t e n d a n c e : o K i c k o f f M e e t i n g - J o n e s E d m u n d s ( 2 ) , H a n s o n ( 1 ) , C a r p e r ( 1 ) o H i s t o r i c F l o o d i n g C o m m i s s i o n W o r k s h o p - J o n e s E d m u n d s ( 2 ) , H a n s o n ( 1 ) , C a r p e r ( 1 ) • • o C I P C o m m i s s i o n W o r k s h o p - J o n e s E d m u n d s ( 2 ) , H a n s o n ( 2 ) o F i n a l R e p o r t P r e s e n t a t i o n t o C o m m i s s i o n - J o n e s E d m u n d s ( 2 ) W e a s s u m e n o s i t e s u r v e y i n f o r m a t i o n i s n e e d e d f o r t h e n e w d e v e l o p m e n t s s i n c e 2 0 1 0 . C o n c e p t u a l d e s i g n s i n v e s t i g a t e d d u r i n g T a s k 4 a r e n o t 3 0 % d e s i g n s . T h i s s c o p e d o e s n o t i n c l u d e A u t o C A D d r a w i n g s o r p e r m i t t i n g o f t h e c o n c e p t u a l d e s i g n s . 9 5 2 3 9 - 4 6 1 - 1 6 J u n e 2 0 1 7 5 2 0 1 7 S t o r m w a t e r M a s t e r P l a n U p d a t e Agenda Item 4E June 26, 2017 RFP 17-01 Professional Enginerring Services-Stormwater Master Plan Update PROJECT BUDGET BY: Brian lcerman Project Ttl /J b D 1 e o escnptton Project Officer Manager Labor Rate $85.001 $52.001 Hourly Rate (Labor x 150% OH x 10% Profit) $233.751 $143.001 TASK DESCRIPTIONS Task 1: Project Management, Quality Control and Quality Assurance, and Public Meetings 16 60 Task 2: Collect and Review Existing Data 4 40 Task 3: Develop the ICPR4 Model 12 80 Task 4: Develop a 1 0-year CIP Plan 16 80 Task 5: Final Stormwater Master Plan Report 8 24 Task 6: Contingency Total Hours! 56 I 284 I Total Costs! $13,0901 $40,6121 Engineer Engineer Intern $37.00 $30.00 $101.75 $82.50 24 24 40 40 160 200 100 120 32 20 356 I 404 I $36 2231 $33,3301 Submitted: Senior GIS I Ana yst $47.001 $129.251 16 24 8 48 $6,204 5/16/2017 Technical Administrative Subconsultants- Subconsultants-Other Direct Line Item Editor Assistant Hanson Carper Costs Hours Line tern Costs $36.001 $28.001 $99.001 $77.001 4 8 $6,904 $600 $250 136 $25,508 1 4 $50 129 $14,482 4 4 $300 476 $50,097 4 8 $28,098 $3,000 $200 352 $70,667 4 8 $5,076 $200 104 $17,530 $0 17 32 $1,683 $2,464 $40 078 $3,6001 $1,0001 1197 I $178,284 A g e n d a I t e m 5 A J u n e 2 6 , 2 0 1 7 D I V I S I O N 4 . - P O L I C E O F F I C E R S ' R E T I R E M E N T S Y S T E M S e c . 2 - 3 0 2 . - B o a r d o f t r u s t e e s . ( a ) T h e s o l e a n d e x c l u s i v e a d m i n i s t r a t i o n o f a n d r e s p o n s i b i l i t y f o r t h e p r o p e r o p e r a t i o n o f t h e s y s t e m a n d f o r m a k i n g e f f e c t i v e t h e p r o v i s i o n s o f t h i s a r t i c l e i s h e r e b y v e s t e d i n a b o a r d o f t r u s t e e s . T h e b o a r d i s h e r e b y d e s i g n a t e d a s t h e p l a n a d m i n i s t r a t o r . T h e b o a r d s h a l l c o n s i s t o f f i v e ( 5 ) t r u s t e e s , t w o ( 2 ) o f w h o m , u n l e s s o t h e r w i s e p r o h i b i t e d b y l a w , s h a l l b e l e g a l r e s i d e n t s o f t h e c i t y , w h o s h a l l b e a p p o i n t e d b y t h e A t l a n t i c B e a c h C i t y C o m m i s s i o n , a n d t w o ( 2 ) o f w h o m s h a l l b e m e m b e r s o f t h e s y s t e m , w h o s h a l l b e e l e c t e d b y a m a j o r i t y o f t h e p o l i c e o f f i c e r s w h o a r e m e m b e r s o f t h e s y s t e m . T h e f i f t h t r u s t e e s h a l l b e c h o s e n b y a m a j o r i t y o f t h e p r e v i o u s f o u r ( 4 ) t r u s t e e s a s p r o v i d e d f o r h e r e i n , a n d s u c h p e r s o n ' s n a m e s h a l l b e s u b m i t t e d t o t h e A t l a n t i c B e a c h C i t y C o m m i s s i o n . U p o n r e c e i p t o f t h e f i f t h p e r s o n ' s n a m e , t h e A t l a n t i c B e a c h C i t y C o m m i s s i o n s h a l l , a s a m i n i s t e r i a l d u t y , a p p o i n t s u c h p e r s o n t o t h e b o a r d a s i t s f i f t h t r u s t e e . T h e f i f t h t r u s t e e s h a l l h a v e t h e s a m e r i g h t s a s e a c h o f t h e o t h e r f o u r ( 4 ) t r u s t e e s a p p o i n t e d o r e l e c t e d a s h e r e i n p r o v i d e d a n d s h a l l s e r v e a f o u r - y e a r t e r m u n l e s s h e s o o n e r v a c a t e s t h e o f f i c e . E a c h r e s i d e n t t r u s t e e s h a l l s e r v e a s t r u s t e e f o r a p e r i o d o f f o u r ( 4 ) y e a r s , u n l e s s h e s o o n e r v a c a t e s t h e o f f i c e o r i s s o o n e r r e p l a c e d b y t h e A t l a n t i c B e a c h C i t y C o m m i s s i o n a t w h o s e p l e a s u r e h e s h a l l s e r v e . E a c h m e m b e r t r u s t e e s h a l l s e r v e a s t r u s t e e f o r a p e r i o d o f f o u r ( 4 ) y e a r s , u n l e s s h e s o o n e r l e a v e s t h e e m p l o y m e n t o f t h e c i t y a s a p o l i c e o f f i c e r o r o t h e r w i s e v a c a t e s h i s o f f i c e a s t r u s t e e , w h e r e u p o n a s u c c e s s o r s h a l l b e c h o s e n i n t h e s a m e m a n n e r a s t h e d e p a r t i n g t r u s t e e . E a c h t r u s t e e m a y s u c c e e d h i m s e l f i n o f f i c e . D R O P p a r t i c i p a n t s c a n b e e l e c t e d a s b u t n o t v o t e f o r e l e c t e d t r u s t e e s . T h e b o a r d s h a l l e s t a b l i s h a n d a d m i n i s t e r t h e n o m i n a t i n g a n d e l e c t i o n p r o c e d u r e s f o r e a c h e l e c t i o n . T h e b o a r d s h a l l m e e t a t l e a s t q u a r t e r l y e a c h y e a r . T h e b o a r d s h a l l b e a l e g a l e n t i t y w i t h , i n a d d i t i o n t o o t h e r p o w e r s a n d r e s p o n s i b i l i t i e s c o n t a i n e d h e r e i n , t h e p o w e r t o b r i n g a n d d e f e n d l a w s u i t s o f e v e r y k i n d , n a t u r e , a n d d e s c r i p t i o n . A g e n d a I t e m 8 A J u n e 2 6 , 2 0 1 7 O R D I N A N C E N O . X X - X X - X X X A N O R D I N A N C E A M E N D I N G T H E O P E R A T I N G B U D G E T F O R T H E C I T Y O F A T L A N T I C B E A C H , F L O R I D A F O R F I S C A L Y E A R B E G I N N I N G O C T O B E R 1 , 2 0 1 6 A N D E N D I N G S E P T E M B E R 3 0 , 2 0 1 7 , A N D P R O V I D I N G A N E F F E C T I V E D A T E . W H E R E A S , t h e C i t y C h a r t e r o f t h e C i t y o f A t l a n t i c B e a c h r e q u i r e s t h a t t h e C i t y C o m m i s s i o n a p p r o v e a l l b u d g e t a r y i n c r e a s e s a n d t r a n s f e r s a t t h e f u n d l e v e l , a n d W H E R E A S , t h e n a t u r e o f b u d g e t a r y s y s t e m s a n d t h o s e d a y - t o - d a y d e c i s i o n s a f f e c t i n g s u c h b u d g e t a r y s y s t e m s r e q u i r e a d j u s t m e n t s f r o m t i m e - t o - t i m e , a n d W H E R E A S , t h e C i t y i s a m e n d i n g t h e o p e r a t i n g b u d g e t t o a d d n e t r e v e n u e t o t a l i n g $ 3 7 , 3 2 4 a n d n e t e x p e n s e s t o t a l i n g $ 3 7 , 3 2 4 f o r t h e C i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) F u n d . N O W , T H E R E F O R E , B E I T E N A C T E D B Y T H E C I T Y C O M M I S S I O N O N B E H A L F O F T H E P E O P L E O F T H E C I T Y O F A T L A N T I C B E A C H , F L O R I D A , t h a t ; 1 . T h e F i s c a l Y e a r 2 0 1 6 / 2 0 1 7 B u d g e t t o b e a m e n d e d a s f o l l o w s : R e v e n u e s : C D B G - R e i m b u r s e m e n t T o t a l R e v e n u e s E x p e n s e s : C D B G - I n f r a s t r u c t u r e T o t a l E x p e n s e s F u n d B a l a n c e ~ C D B G G R A N T F U N D ~ 2 . T h i s o r d i n a n c e s h a l l t a k e e f f e c t i m m e d i a t e l y u p o n i t s a d o p t i o n . A p p r o v e d a s t o f o r m a n d c o r r e c t n e s s : B r e n n a M . D u r d e n , C i t y A t t o r n e y M i t c h e l l R e e v e s M a y o r I P r e s i d i n g O f f i c e r A T T E S T : D o n n a L . B a r t l e , C M C C i t y C l e r k $ 3 7 , 3 2 4 $ 3 7 . 3 2 4 $ 3 7 , 3 2 4 $ 3 7 . 3 2 4 < $ 0 > A g e n d a I t e m 9 B J u n e 2 6 , 2 0 1 7 A G E N D A I T E M : S U B M I T T E D B Y : D A T E : S T R A T E G I C P L A N L I N K : B A C K G R O U N D : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T 9 0 - D a y C a l e n d a r f o r t h e M a y o r a n d C o m m i s s i o n Y v o n n e C a l v e r l e y , E x e c u t i v e A s s i s t a n t t o t h e C i t y M a n a g e p C - - J u n e 1 5 , 2 0 1 7 N o n e T h e 9 0 - d a y c a l e n d a r i s i n c l u d e d o n t h e a g e n d a f o r t h e p u r p o s e o f s e t t i n g m e e t i n g d a t e s , d e t e r m i n i n g t h e l o c a t i o n , t i m e a n d w h e t h e r o r n o t t o v i d e o t a p e s p e c i a l m e e t i n g s a n d w o r k s h o p s i f t h e C o m m i s s i o n d e s i r e s . T h e r o l l i n g 9 0 - d a y c a l e n d a r w i l l b e r e v i s e d a f t e r r e c e i v i n g i n p u t f r o m C i t y s t a f f a n d t h e C o m m i s s i o n a n d w i l l b e i n c l u d e d i n e a c h a g e n d a f o r c o n s i d e r a t i o n . S p e c i a l n o t e s : • B u d g e t W o r k s h o p s a r e s c h e d u l e d f o r J u l y l 2 1 h a n d J u l y 1 9 t h a t 5 p m . • A T o w n H a l l M e e t i n g i s s c h e d u l e d f o r 1 0 a m o n S a t u r d a y , J u l y 2 2 a t t h e C o m m i s s i o n C h a m b e r . B U D G E T : N o n e R E C O M M E N D A T I O N : A p p r o v e t h e 9 0 - D a y C a l e n d a r f o r J u l y t h r o u g h S e p t e m b e r 2 0 1 7 A T T A C H M E N T : 1 ) M a y o r a n d C o m m i s s i o n 9 0 - D a y C a l e n d a r ( J u l y t h r o u g h S e p t e m b e r 2 0 1 7 ) C I T Y M A N A G E R : ~ ~ Agenda Item 9B June 26, 2017 MAYOR AND COMMISSION July 2017 Sl ':\D\Y \]():\[)\\ 'l L'I ·:SD \\ \\ I ·:D:\I :SD \\' TIIL 'RSD\\ I 'IUD \\' S \Tl 'lm .\Y l 2 3 4 5 6 7 8 Newsletter Due City Offices (Mayor) Closed 9 10 11 12 13 14 15 Commission Mtg Budget Workshop Due Date for 6:30pm 5 to 9 pm 7/24 (lnvoc-Reeves) Agenda Items 16 17 18 19 20 21 22 Budget Workshop Town Hall Meeting 5 to 9 pm lOam Chamber 23 24 25 26 27 28 29 Commi s ion Mtg Due Date for 6:30pm 8114 (Invoc-Stin on) Agenda Items 0 31 Agenda Item 9B June 26, 2017 MAYOR AND COMMISSION August 2017 ~1 '\.D .\'\ .\1()\.[)\'\' 'I LT ~D \'\ \\ I ·:D\.I ·:~D \'\' Till' R~D \ '\' I · I~ II) \ '\' ~ \Tl 'lm \'\ 1 2 3 4 5 6 7 8 9 10 11 L,. N ewsletter Due (Stinson) 13 14 15 16 17 18 19 Commission Mtg 6:30pm (Invoc -Hill) 20 21 22 23 24 25 26 2 28 29 30 31 Commission Mtg 6:30pm (Invoc-Hard ing) Agenda Item 9B June 26, 2017 MAYOR AND COMMISSION September 2017 :;t ''d).\1 .\lt)~[)\1 TL ' I ·::;D .\ Y \\ J ·:J )~ J·::;D \ y 'JIIl 'J\:;1) \1 1·1\Jl) \ y :; \'J'l 'JU) \Y 1 2 3 4 5 6 7 8 Newsletter Due 9 Labor Day (Waters) City Offices Due Date for 9125 Closed Agenda Items 10 11 12 13 14 15 16 Commission Mtg 6:30pm (Invoc-Waters) 17 18 19 20 21 22 23 Due Date for 10/9 Agenda Items 24 25 26 27 28 29 30 Commission Mtg Board & Committee 6:30pm Member Reception (Invoc-Mayor) 6:30pm Adele Grage 31