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City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016-2017
Status Report June 2017
Project Name Budget Project Description Notes
PubliC Util1t1es Projects
Effluent Outfall Replacement $532,764 This is replacement of the end of the beaches combined effluent pipeline and Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Ja x Beach and Neptune Beach have
is cost sha red by the 3 beach Cities. approved additional funding required. Once contract documents are returned , a pre-construction meeting wil l be scheduled
and a Notice To Proceed will be issued . Consultant obtaining costs for ne w line suspended from piling vers us buried. Contractor
just provided signed contract documents with bond. Pre-construction meeting was held on 7/21/2016. A Notice To Proce ed
was issued for the project to begin on August 15th. The contractor has ordered supplies and components are being
manufactured off-site. All materials have arrived, and contractor began fusing pipe sections on-site this week (week of 11/14).
Pipe sections have been fused on-site. Weights have been added to the pipe beginning 12/12/2016. Pipe is to be placed in the
intracoastal beginning 12/15/16. Subaqueous portion of pipe is in place , installing of upland portion in progress . The new
portion of the piping is complete. Work has begun to bury the upland end of the pipe. A meeting was held on 1/18/17 with the
Navy to coordinate working on their property. The re vise d connection fittings arrived on 1/24/17; they wi ll be insta lled on
1/25/17, and the connection w ill be completed. The demolition of the existing pipe wi ll be performed the week of 1/30/17. The
fittings were installed, but there was a problem with getting the proper shoring for the excavation hole. This iss ue should be
retified by 2/3/17, and the connection can be completed the followi ng week. The connection was made on 2/7/17, the pit was
filled, and demolition of the old outfall is schedul~d to begin on 2/13/17. Demolition of the old pipe continues. The project is
substa ntially complete as of 2/22/17. Only clean up and in sta llation of Channel Markers remain . Clean up ha s been done.
Channel Markers w ill be installed by 3/24/17. The project was completed on 3/27/17.
Atlantic Blvd Waterline Upgrade $100,000 Design only. Waiting on water model revie w. Requesting design Scope and Fee from consultant.
Update Water System Model $30,000 Eva luating capital improvement requirements and impact if WTP 4 is Model built and calibrated. Consultant preparing and runn ing and evaluating scenarios. Draft Water Model recei ve d and under
removed from service. re view . Meeting is being scheduled with the consultant.
Well Logging-6 wells $130,000 This is a down hole check of the structural integrity of our drinking water Discussing scope with different consultant to eliminate or reduce subconsultant layering. We may develop a new scope to put
wells. this out for bid . Getting vendor quotes for well pump-down testing to determine specific logging/maintenance needs .
Replace Water Main on Seminole Rd. $700,000 Design revisions underway-part of Seminole Road Streetscape project. Finalizing design revisions with stormwater and streetscape components of project. Poroject plans were delive red on
From Atlantic Blvd . to S-Wa y 12/23/2016. Thi s project w ill be completed as part of the Seminole Road Project.
Replace water services on Seaspray, $175,000 This project is to replace up to 56 aging water services on roads in the Specifications are being prepared for bidding. The Bid documents are being prepared. We anticipate advertising in early
Nautical and Clippers hip Seaspray neighborhood. January. The number of water services has been reduced to 41 in an attempt to keep the project within the allocated budget.
The bid documents will be completed by 1/27/17. It has been decided to adjust the changeouts to the following streets Vikings
Lane, Cruiser Lane , and Belvidere street. The project is currently being advertised w ith a bid opening scheduled for 3/8/17. The
project was approved at the 3/27/17 Commission Meeting. The contractor has a been notified to submit all his sig ned contract
documents and bond information so a pre-construction meeting is scheduled fro 4/11/17 at 10 am. Work is underway and
progressing quickly. Coordinating with contractor to replace up to 15 additional services using rema ining project budget.
Phosphorus Treatment Improvements $225,000 This project is to construct a Phosphorus injection into our treated Preliminary engineering Report completed. 60% engineering design completed . Permitting through FDEP and setting up
WWTP w astewater effluent. temporary feed system . Project is out for bids . Bids will be opened on August 31st. Only one bid was recei ved w hich was
almost twice the budget for this project. We will negotiate w ith the single bidder to accomplish a mod ified project scope.
Funding may ha ve to come from other projects for the project cost w hich may be $350,000. We w ere able to reduce the cost
down to $358,000, and the additional funding will come from the $275,000 allocated for the Centrifuge Project. A staff report
was approved at the Nov 28 Commission meeting to hire the sole bidder. A Pre-Con meeting was held on 12/7/16 and a NTP
date of 1/16/17 was issued . A purchase order has been issued to the contractor to perform the work. The building is being
fabricated offsite. The engineering submittal re view has been completed, and the slab will be poured the week of 2/13/17. The
slab work w ill take approximately three to four weeks. During the slab preparation, it was discovered that electrical service to
the slab w ill ha ve to be move d. This w ill delay the project because the permit w ill also ha ve to be modified. Foundation and
concrete slab work is underway. Due to pe rmitting delays and utility conflict, anticipated completion has been pushed back to
August/September.
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City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016-2017
Status Report June 2017
Project Name Budget Project Description Notes
Repair Gravity Outfall to ICW $30,000 Consultant preparing TV inspection rev iew to prepare an assessment and We are expecting a review of the outfall from our consultant.
maintenance plan.
Sewer Line rehab for Sea Oats Subdivision $207,000 In vo lves lining approximately 6,000 If of aging sewer infrastructure to reduce Received scope for pipe lining; coordinating manhole lining scope/cost SpectraShield. Contractor schedu led to clean & TV line
wa ter inflow & infiltration (1&1). after Thanksgi ving and perfom CIPP lining in mid-December. Work is underway. The TV'ing of the line was completed. Lining in
progress, will be completed by 1/13/17. The job is complete and the final invoice was paid .
Combined plant Replacements $157,000
Control Bubbler System WTP2 $15,000 Th is has been completed on 2/2/17.
New Influent Screens $20,000 Screens were damaged Waiting to be installed. One has been insalled in January 2017. A req has been approved to install the second one ofter it is
ltobricated
Replace Eff Pump #2 $50,000 Pump has been delivere. It has been installed in January 2017.
Replace RAS Pump $50,000 One pump has been instal/e . This has been completed in November 2016.
Replace Influen t Pump $22,000 Pump requirements/specs may be updated. Coordinating with ve ndor to begin the work. We are waiting on a quote from the ve ndor. Th e specs have been updated and
Req #98956 has beeen submitted for Project# PU1616 . It is expected to be delivered in October 2017.
Install automated Control Valve at WTP 3 $10,000 This is for the dispensing of Chlorine Working with vendor to begin the installation. We are waiting on a quote from the vendor.
Meter Project $160,000 This project is to insta ll 650 radio read meters along the commercial cooridor. This is being coordinated with the meter vendor. SJRWMD Grant contract requires CM signature. The project was approved on
It is partly funded by a FDEP grant. the December 12th agenda. A meeting was held w ith the meter dealer on 12/22/16 to sign the grant contract. Kay le is working
with the Sensus rep (our sole source provider) on the project details and reviewing contract.
Replace control panel at Oceanwalk lift $20,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors . A req for $15,000 has been entered to replace it.
station
Wetwell Top Replacement $24,000 This project is to replace four wetwell tops with open hatches. Req #98379 in for two to be replaced. A PO ha s been issued to repl ace Park Street and Fai rway Villa tops.
Lift Station Suction lines $20,000 This is to replace suction lines at Camelia and Selva Marina Lift Stations. Cam eli a has a PO waiting on contractors to install them . Camelia has been completed in January 2017, and a PO for Selva
Marina has been issued to install a sump pump. It is now und er desig n.
Control Components Upgrade $100,000 This project is to replace the control components for four master lift stations Obtaining quotes from vendors /contractors. A PO has been issued for the Palm Avenue station, and a Req has been su bmitted
for the 11th Street Lift Station. The shop drawings were approved on 3/13/17.
Clarifier Dri ve Replacements $225,000 This project is to replace two clarifier drives A scope is being prepared to put this project out to bid .
Ce ntrifuge $275,000 This is to UJlgrade the 2nd centrifuge Funds for this project will be reallocated to the phosphorus project.
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City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016-2017
Status Report June 2017
Project Name Budget Project Description Notes
Parks Projects
Russell Park Re novation ~ This project is t o provide improveme nts to Russell Par k including sodding, Other improvements being planned. $50K grant to supplement funding was delivered by Michelle Waterman of Talbot Island
irrigation, lighting, and court repairs. Park on August 22nd. Tennis Courts and Racquetball Courts remain to be improved. We have a contractor lined up to perform
the work as soon as a decision is made about the color of the courts and fencing guage size.
New Budget : $125,000
Tideviews Park Shade Structure This project is to provide a shade structure over a portion of the viewing area This project is schedu led to be completed in the seco nd quarter of FY 16-17. Public Works wi ll be installing the poles to support
of the Tideviews Park boardwalk. the screening by the end of the first week in Februa ry . After that, the contractor providing the screening for the Vet Park Shade
structure will install the shade sc reen here. Two poles to support the shade screen have been in sta lled the week of 1/30/17.
Two more poles w ill be installed the week of 2/27/17. Conditions under the pier dictated that a ne w design had to be
developed for attaching the poles to the deck. The poles we re se t in place and the shade screen mea sured on 4/7/17. The
shade is being fabri cated.
Tw in La ke Par ks Design $25,000 Re-evaluating tas k based on Commission direction and public input from Project revised; awaiting proposal for pond bank restoration . Application for FIND grant funding not submitted this year.
community meeting. Consultant work proposal has been reviewed and a Task Order has been issued to the consultant to develop plans . Surveys are
be i ng done.
Vet Park Playset Replacement $40,000 Working with Vendors to select pla ygro und set. Using COJ fundin g secu red by Councilman Gulliford to supplement original budget for amphitheater screen covering. Final plans
are to be submitted by Jul y 8th. Quotes are being received for the covering for the stage in the park. One more quote is
pending. Playground sets are more than our budget. The insta llation of this equipment will be postponed to the next fiscal
year.
Jordan and Donner Park Pla ygro und $82,000 Funded by a CDBG , this project is to provide ADA compatible pla yg round The project scope is being developed to go out for bids. We are waiting for CDBG documents from COJ to proceed . Mandatory
Improve ments equipment. Pre-Bid was held 5/11/17. Two Bids were rece ived 5/31/17 and were scored based on Section 3 criteria by COJ and COAB . Low
bi dder scored the highest, and project award w ill be on t he 6/26/17 Co mmission Agenda .
Lifeguard Station Improvem ents $90,000 This project is to make safety and restoration improvements to the Lifeguard A Scope of Services is being developed. A contractor is develo ping a design proposal for the construction. The proposal will
Station at the end of Atlantic Blvd . include bid specs.
Public Works Projects
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City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016-2017
Status Report June 2017
Project Name Budget Project Description Notes
Seminole Road Improvements $250,000 Consultant revising design to redirect stormwater from Saltair area and Deli very of Draft Final Plans and Bid Docs -12/27/16
Ho well Park . Permitting complete-5/6/17
Begin construction-7/27/17
Construction complete -12/28/17
PW Staff has reviewed the final plans and met with the consultant on 3/20/17 to make final corrections to the plans and bid
documents . The consultant is expected to delive r the modified plans by the week of 4/17/17.
Seminole Road Drainage Improvements $650,000 Project is to install the drainage component of the Seminole Road Project. See Above.
Beach Renourishment $0 Beach renourishment 100% paid wi th Fede ra l and County funds . Beach Renouri shment was comp leted May 2017 . Sea Oats planting will begin the last week of June 2017 .
Stormwater Master Plan Review and $250,000 This project is to review the City's Stormwater Master Plan and to update the This project has been advertised as an RFP. Proposals are due into Public Works on December 9, 2016. An ammendment to
Update drainage basin information and to propose projects with estimated costs to delay bid opening has been issued, and a second amendment to adjust the project scope wi ll be issued by the end of this week.
complete them . Proposals are due December 23rd. Four consultants sub mitted proposa ls which are under re vie w by PW staff. A se lected firm
is being proposed for City Commission approval at the 1/23/17 meeting. Public Works met with the consultant on 2/2/17 to
give them instructions to prepare the ir proposed expenses for this project. Award of Jone s Edmunds Scope of Work and Fee
Proposal will be on the Com mission Agenda 6/26/17 .
Aquatic Gardens Project $250,000 Proj ect is to review the City's Sto rmwater Master Plan as it pertains to this PW is having crews clean the conveyance systems in this area, and funds are being reque sted in the next fiscal year budget for
neighborhood and to design and construct improvements for more capacity the stormwater review and project de sig n. If possible, construction wi ll also be scheduled depending on timing and funds
and stormwater throughput from this area . availability. A design scope has been provided to the City. PW is determining how to proceed with construction. Gruhn May
will be installing a bo x around the current pond outfall to the creek so a control gate can be installed. PW staff has submitted
requisitions to purchase materials to proceed with the installation of bulkheads to facilitate this project. The outfall structure
should be installed by 2/3/17 and materials are arriving for the bulkhead installations. The delivery of the outfall structure has
been delayed and its arriva l and installation should occur by 3/31/17. Th e fi rst bu lkhe ad w as ins t all ed th e week of 3/20/17. The
w eir has bee n install ed by Gruh n May and is rea dy for use . PW is orderin g mate ria l an d prepari ng t o bu ild a secon d bulkhe ad
w all on theSE co rn er of t he pond. Hopkin s Cr eek t o be cleaned an d ban ks buil t up .
Saltair Project $250,000 Project is to modify existing construction on Magnolia and Poin settia and to Consultant is preparing proposal and cost estimate for construction. Ne igh borhood meeting is scheduled for August 12th. The
construct improvements on Sylvan and Pine Streets neighborhood meeting was held and the consensus of the participants (residents and City Officials) was to proceed with the
design of a less obtrusive drainage system in the next fiscal year. Once the design is complete, the project should go out for bids
for construction ASAP. PW is asking for funds for construction in this coming fiscal year. Construction may be able to begin as
early as Spring of 2017. Ayers Engineering, Inc. submittted a Scope of services and a Fee proposal to develop new construction
plans on 12/7/16. A meeting is schedlued on 1/6/17 to discusss the plans with the consultant. The consultant's scope of work
was presented and approved. The consultant provided his fee proposal on 3/27/17, and it was reviewed and approved by staff.
The desgin work is underway. 100% Plan s and Spe ci fi ca tions re ce ive d 6/2/17 . Invitation to Bid w ill be ad ve rtis ed 6/14/17 . Pre -
Bid M eeting is schedu led for 6/21/17 at 10:00. Bid ope ning is schedu led for 7/5/17.
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City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016 -2017
Status Report June 2017
Project Name Budget Project Description Notes
Safe Routes to School Sidewalk $0 To provide an 8' wide sidewalk along Sherry & Seminole from Ahern to 17th. Design and survey underway. Town Hall meeting held May 7th. Workshop held June 27th. Bid documents being prepared .
This project is funded by FOOT . Construction scheduled for seco nd half of 2017 . PW Dir to present additional info to Commission on July 11th and Town Hall
Meeting on July 16th. Striping of the proposed path of the SRTS will be completed the week of July 25th. Additional To w n Hall
Meeting scheduled for August 27th. The route of the proposed path was painted the week of July 25th. A consensus of the City
Commission was reached at the To wn Hall Meeting of August 27th to move forward with the project along the east side of
Seminole Road and Sherry Drive and to have the MOU signed with the JTA to commit to this project. The project was approved
to move forward with the 30% plans completion. Element Engineering Inc. will be meeting with Public Works to develop a plan
of action to continue to that point. We have received comments from two residents about possible changes to the path . These
ha ve been sent to Element for review and consideration. 30% plans were submitted to the city for review on 12/12/2016. PW
Staff has reviewed the plans, and will be discussing our comments with them on 2/23/17. Staff has coordinated their review of
the project plans with the consultant,and the consultant will now proceed towards completing 90% plans. When the plans are
approximately 60% complete, staff will provide them for public information . City staff has been requested by the consultant to
notify all the property owners who front the project w here its path has changed due to the public comments . Once that is
complete, getting to the 60% plan stage should occur within six weeks. All the re sidents whose vege tation in the right-of-way
may be impacted by the project have been notified by PW . 90% plans have been app roved and we are waiting on 100% plans
on 6/3/17. Need to set up a Publ ic Hearing before proceeding .
Sidewalk Projects $100,000 Project is to provide or improve sidewalks. Areas are being considered for sidewa lk installations or improvements. Emphasis is being placed on east-west connectivity. The
selected streets are Cava II a Road, Triton Road and Sabala Drive. Cutlass Drive is also being considered . A survey is being
ordered for these roads. PW staff is meeting with a resident of Royal Palms, Commissioners, and interested members of the
public on 2/9/17 to discuss the final selection of the streets to install sidewalks this year. Sidewalks on two streets, Cutlass
Avenue and either Triton Road or Sabala Road, were selected to be constructed this year, and an engineering firm wi ll be
so licited to deve lop a Sidewalk Master Plan for future sidewalk construction . The consultant has a scope of services w hich has
been approved by Public Works to provide a Sidewalk Master Plan. A scope is being written by PW to put the sidewalks out to
bid . Ayres Associates to work up plans and specifications for bid .
Paving Projects $400,000 This is the annual Road Resurfacing Program and specific areas of spot A preliminary list of roads to be resufaced or repaired has been developed. A consultant will evaluate this list and provide a
repairs . recommended a course of action for each road . This is expected to be completed by the end of December, and the pa vi ng can
be completed in early 2017. A review was completed and a proposal was submitted by a consultant on 12/26/16, and PW staff
is reviewing this. Contract specifications are being developed . A proposal for piggybacking off other counties' contracts is being
prepared by APS. Three bids recei ved on 6/7/17. Award reco m mendation will be on the Co m mission Agenda 6/26/17.
Equipment Garage $75,000 Project is to install a partially enclosed storage facility for Public Works This project scope is being developed, and a meeting will be scheduled with an architect to design the structure in consonance
equipment. with the rest of the Public Works facility.
Jasmine Pond $100,000 Project is to restore the bank of Jasmine Pond. This project will be designed by a consultant. The city has received a proposal for this project from its consultant. It has been
revie wed and a meeting is set for 1/6/17 to discuss it with the consultant. The consultant's scope of work and fee were
presented and approved. We ha ve issued a Task Order for the consultant to hire a surveyor. Surveys are being conducted and
then we will get proposals .
West Plaza and Carnation Drainage Project $135,000 Project is to provide drainage improvement as specified in the Stormwater A consultant is preparing a proposal for this project.
Master Plan .
A
g
e
n
d
a
I
t
e
m
4
A
J
u
n
e
2
6
,
2
0
1
7
Single Family/SF Attached
Duplex
Multi-Family
Residential Addition
Commercial New
Commercial Add i tion
Commercial Alteration
Other
TOTAL
Single Family/SF Attached
Duplex/ Multi-Family
Comm. Alter/Additon/New
Demolition
Swimmi ng Pool
Roof
Driveway/ ROW
Fence/ Wall/ Barrier
Electrical
Mechanical
Plumbing
Sign
Fire
Civil and Site
Other Misc.
TOTAL
------------
Building Department Monthly Activity Report
May 2017
Permits Issued Building Permit Fees
2016 2017 YTD 2016 2017 YTD
112 63 $130,109 .23 $70,740.29
1 1 $0.0 0 $780 .00
1 0 $0.00 $0.00
53 35 $16,902.21 $5 ,957.45
7 1 $6,068 .85 $4,380.00
1 1 $140.00 3,280.00
N/A 1 N/A 55.00
2556 1602 $262,607.48 $170,121.62
2731 1704 $415,827.77 $255,314.36
Perm its Issued May7 2::.:0::..::1:.:.7---:-::--__j
Building Construction
No. Issued Permit Fees Value
5 $7,265 .12 $2,155,040.00
0 $0.00 $0.00
2 $3 ,335 .00 $1,300,000 .00
1 $100 .00 $8,000 .00
3 $826 .00 $90,200 .00
17 $2,665.42 $398,422 .00
3 $35.00 $65,000 .00
13 $385 .00 $40,707.00
29 $3,813.60 $33,216 .00
36 $3 ,776 .00 $91,854 .00
14 $1,872.00 $1,950 .00
1 $95.00 $0 .00
0 $0.00 $0.00
0 $0.00 $0.00
43 $5,018.95 $380,664.00
167 $29,187.09 $4,565,053 .00
Construction Value
2016 2017 YTD
$38,690,936.00 $2 1,608,404.00
$0 .00 $200,000.00
$0.00 $0.00
$4,130,721 .00 $943,103.77
$2,354,105 .00 $1,850,000 .00
$18,000 .00 $1,300,000.00
N/A $0.00
$23,765 ,152.52 $12,567,019 .86
$68,958,914.52 $38,468,527.63
Fees Collected May 2017
Re-lnspection Fees
State Surcharges
City Surcharge Retained
Building Plan Check Fees
Inspections Perf o r med
May2017
Building
Roof
Electrical
Mechanical
Plumbing
New Busines s
TOTAL
Commercia l Projects to Note:
238
88
83
71
65
1
546
Inspections Performed
Type 2016
Building 3425
Roof 797
Electrical 1008
Mechanical 817
Plumbing 919
New Business N/A
TOTAL 6966
$495.00
$978.76
$97.88
$8,549.82
303 Atlantic Blvd .-Coop 303 Restaurant
Residential Projects to Note:
2017 YTD
2438
744
665
583
619
1
5050