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6-26-17 Amended Agenda PacketCITY OF ATLANTIC BEACH CITY COMMISSION MEETING JUNE 26, 2017 - 6:30 PM AMENDED AGENDA Invocation and pledge to the flag Call to order Amended Agenda June 26, 2017 1. Approval of minutes A. Approve minutes of the Regular Commission Meeting on May 8, 2017. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Public Hearing- WAIV17-0001, Request for a waiver as permitted by Section 17-52 to allow a sign partially in the public right-of-way requiring Commission approval by Section 17-42(13) and to increase the maximum sign height from 8 feet as required by Section 17-29(c)(1) to 12 feet at Saltair Section 1 Lots 765 and 766 (aka 617 Atlantic Boulevard). B. Public Hearing- WAIV17-0002, Request for a waiver from City Code Section 19-7 Driveway Limitations to Allow a Circular Driveway at 1639 Sea Oats Drive. C. Short Term Rentals & Enforcement of Ordinance No. 90-10-212 and Section 24-82(1). (Commissioner Stinson) D. Formation of a Parking Advisory Resource Committee (Commissioner Stinson) *E. Seminole Road Drainage Improvements, Streetscape and Water Main Replacement Project. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARAI'h DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Recreation & Special Events Report and Major Public Works Projects Fiscal Year 2016-2017 Status Report for June 2017 and Building Depaituient Monthly Activity Report for May 2017. B. Award Bid 1617-08 for the Jordan and Donner Park Improvements — CDBG 2017 to Hager Construction Company in the amount of $113,060.00. C. Award the Bid (Bid No. 1617-09) to Hubbard Construction Company in the amount of $314,860.25, authorize the City Manager to execute the contract, and approve milling and paving of additional roadways as the budgeted funds will allow (up to $400,000) while the contractor is mobilized on the job. D. Acknowledge receipt of the 2016 Gabriel Roeder Smith & Company City of Atlantic Beach Retirement System Actuary Reports. E. Approve the Scope of Services and Fee Proposal for the Stormwater Master Plan Update (RFP 17-01) and authorize the City Manager to sign the Agreement with Jones Edmunds. Amended Agenda June 26, 2017 5. Committee Reports A. Appointment of the Pension Board of Trustees - Fifth Member 6. Action on Resolutions None. 7. Action on Ordinances None. 8. Miscellaneous Business (Discussion only) A. Proposed budget amendment ordinance to appropriate City Development Block Grant (CDBG) that carried over from prior years. 9. City Manager Reports A. City Manager's Report B. 90 -Day Calendar (July through September 2017) *C. Mayport Road Speed Limit *D. Royal Palm Area Sidewalk Update 10. Reports and/or requests from City Commissioners and City Attorney Adjournment Please Note: This meeting will be live -streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City's website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, June 23, 2017. *Amended on June 21, 2017 as follows: Item 3E- Added Item 9C- Added Supporting Documents Item 9D- Added 2 Agenda Item 1A June 26, 2017 MINUTES REGULAR CITY COMMISSION MEETING MAY 8, 2017 - 6:30 PM CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mitchell E. Reeves Mayor Pro Tern John Stinson Commissioner Harding Commissioner Jimmy Hill Commissioner M. Blythe Waters City Attorney Brenna Durden City Manager Kevin Hogencamp City Clerk Donna L. Bartle Recording Secretary Joanie Bowman Invocation and pledge to the flag Commissioner Stinson gave the Invocation, followed by the Pledge of Allegiance to the Flag. Call to Order: Mayor Reeves called the meeting to order at 6:34 p.m. City Clerk Bartle called the roll and Mayor Reeves noted that a quorum was present. 1. Approval of minutes A. Approve minutes of the regular Commission Meeting on March 27, 2017. Mayor Reeves asked if there were any corrections to the above minutes. There were no corrections, so Mayor Reeves stated the minutes stand as submitted. Courtesy of Floor to Visitors Mayor Reeves explained that there will be two presentations tonight and introduced the Exchange Club. Steve Bauer, President of the Exchange Club of the Jacksonville Beaches, presented a Proudly We Hail award to Mayor Reeves for the wonderful display of the American flag at the Beaches Veterans Memorial Park in the City of Atlantic Beach. A. Presentation on the Transportation Improvement Program (TIP) for Fiscal Years 2017/2018 through 2021/2022 by Denise Bunnewith. Denise Bunnewith, Planning Director for the North Florida Transportation Planning Organization explained that Jim Greene from the Florida Department of Transportation was present. She presented the Transportation Improvement Program (TIP) and answered questions from the Commission. Mayor Reeves requested that they be involved in helping with Mayport Road and Atlantic Boulevard traffic issues and working with JTA to plan for bus pull offs. Mayor Reeves explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Donna Bartle called each speaker to the podium. Tim Anderson, 824 Sherry Dr., expressed concern about the tree trimming done by Jacksonville Electric Authority (JEA) and spoke in support of underground power lines. Mike Grunik, 2051 Vela Norte Cir., voiced a complaint about excessive noise related to a skateboard ramp and sound system at his neighbor's house and requested some type of legislation regulating this activity. Mayor Reeves asked Interim Chief Gualillo to get with Mr. Grunik about his concern. Agenda Item 1A May 8, 2017 REGULAR COMMISSION MEETING Page 2 of 6 June 26, 2017 Casey Jones, 358 11th St., thanked the Commissioners who supported the Sea Turtle Ordinance and spoke about palm tree lighting endangering baby sea turtles. Glenn Shuck, 104 Silvan Dr., spoke in opposition to the permit issued to Gate Gas Station for the 24/7 hours of operation. The Commission addressed Mr. Anderson's comments about tree trimming and underground power lines. Mayor Reeves explained that Interim City Manager Hogencamp will meet with JEA to work toward a solution. 3. Unfinished Business from Previous Meetings None. 4. Consent Agenda None. 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. Ordinance No. 90-17-227, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, MODIFYING A PREVIOUSLY APPROVED PLANNED UNIT DEVELOPMENT (PUD) KNOWN AS THE FLEET LANDING PUD, TO PROVIDE FOR THE INCLUSION OF AN ADDITIONAL 2.41 ACRES IN THE SITE PLAN, TO CHANGE THE ZONING DISTRICT CLASSIFICATION OF SAID ADDITIONAL 2.41 ACRES FROM CONSERVATION (CON) TO PLANNED UNIT DEVELOPMENT (PUD), AND TO MODIFY THE APPROVED SITE DEVELOPMENT PLAN FOR A NEW INTERNAL ACCESS ROADWAY, EXPANSION OF STORMWATER RETENTION FACILITIES, SANITARY SEWER LIFT STATION, NATURE TRAIL, AND CONSERVATION AREA; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR A SAVINGS CLAUSE; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE. City Clerk Bartle read the Ordinance by title only. Steve Lindorff, 2092 Vela Norte Circle, explained that the applicant provided a Response to Concerns and is here to respond to questions. Brad Wester with Drive McAfee Peak & Hawthorne, 1 Independent Drive, Suite 1200, Jacksonville, FL, applicant representing the owner for Fleet Landing, offered to answer questions and asked for the Commissions consideration and approval. Mayor Reeves opened the public hearing. No one from the audience spoke, so Mayor Reeves closed the public hearing. Motion: Approve Ordinance No. 90-17-227 on first reading and to move forward the Ordinance to a second reading on May 22, 2017. Moved by Stinson, Seconded by Harding 2 Agenda Item 1A June 26, 2017 May 8, 2017 REGULAR COMMISSION MEETING Page 3 of 6 Commissioners Stinson and Waters thanked the applicant for addressing their concerns. Mayor Reeves commended Fleet Landing for working with our city staff and neighbors. Roll Call Votes: Aye: 5 Harding, Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. Request for a use -by -exception as permitted by Section 24-63, to allow an off-street parking lot as described by Section 24-162 for the businesses located at 619, 625 and 645 Atlantic Boulevard in the Commercial General zoning district at 630 Sturdivant Avenue. Planner Derek Reeves presented a slide show as he explained the request for use -by -exception and the Community Development Board's recommendation to approve it. He and Sean Monahan, applicant and property owner, answered questions from the Commission about shielding light from residents, hours of operation, pervious and impervious requirements, and parking. There was consensus to move this item forward. B. Proposed budget amendment ordinance to cover anticipated legal costs. Finance Director Russell Caffey explained the Ordinance. Mr. Caffey and City Attorney Durden answered questions about the additional attorney fees and legal costs. A brief discussion ensued. There was consensus to move this item forward. C. Chapter 21 edits. Planner Derek Reeves explained that this is a continuation of our discussion that stemmed from the towing ordinance to also making edits to Chapter 21 that staff felt were necessary if we were already doing an ordinance within that chapter. He presented a slide show as he explained his staff report. He requested consensus on the following three questions so those decisions can be included in an ordinance to be brought back to the Commission. 1) Should vehicles be prohibited from parking on the pavement and unpaved portion of the right-of-way?; 2) Should parked vehicles be required to provide a 2 foot wide safety zone around the entirety of the vehicle from streets and sidewalks?; and 3) Should the tow rates be updated to mirror those of the City of Jacksonville? Planner Reeves, Interim Police Chief Gualillo and City Hogencamp answered questions from the Commission about parking, safety issues, and citizen participation. Mr. Reeves mentioned that Seminole Road should have been on his list of roads where parking is prohibited, but was inadvertently left off. There was a lengthy discussion among the Commission about being consistent/uniform throughout the City, having better signage and marking parking areas, defining the laws to help with enforcement, mirroring City of Jacksonville's towing ordinance, and getting the Community Development Board's opinion. Mr. Reeves summarized the discussion and made suggestions. He reported that based on the discussion, he plans to bring back an ordinance with the changes to towing rates and other updates and continue the conversation on parking in the right-of-way. He requested clarity on Question #2 relating to safety zones. (Mayor Reeves called for a recess at 8:30 p.m. and reconvened the meeting at 8:40 p.m.) 3 Agenda Item 1A June 26, 2017 May 8, 2017 REGULAR COMMISSION MEETING Page 4 of 6 Further discussion ensued and Mr. Reeves and Chief Gualillo provided input on Questions 1 & 2 and answered questions from the Commission. Mr. Reeves reported what he believed the consensus was and explained he would bring back an ordinance that has the following: 1) towing rates that mirrors the City of Jacksonville; 2) safety zones, upon complaint excluding violations originating on private property, and 3) not allow parking on the pavement or in the right-of-way on the ten listed streets. He anticipates bringing the ordinance to the Commission in July. There was consensus from the Commission to accept Planner Reeves' plan and timeline mentioned above. Interim City Manager Hogencamp spoke about getting the ad hoc committee together to come up with a report/recommendation. 9. City Manager Reports A. City Manager's Report Interim City Manager Kevin Hogencamp reported on the following: • Received an invitation from Atlantic Beach Elementary School to be special guests on May 17th & 18th at their leadership day activities. He indicated that he would give them the information and asked that they respond to him regarding their attendance. • Explained that he will have his monthly Manager's report this week and a very detailed report from Kevin Bodge, our Coastal Engineer, regarding beach renourishment along with other project updates. • Clarified that the legal fees for services rendered by the City Attorney is $50,000 less than what was reported due to the City having received a $50.000 payment directly as a result of the vigilance of our City Attorney. • Reported that the Mayport Road Business Corridor has a new version of proposed revisions and are looking for staff review and recommendations to occur in a more, timely fashion. Mr. Hogencamp introduced Kelly Erhayel who spoke about the revised Section H Proposal that was handed out to everyone. She requested that the Commission have the City Manager analyze their proposal and provide a formal recommendation and believed Section 24-61 clearly gives the Commission the ability to make these changes. Mr. Hogencamp spoke about the need for land use regulation changes to go to the Community Development Board. City Attorney Durden stated that under our provisions, the normal course is to obtain a recommendation from the Community Development Board (CDB) and there is a provision in Chapter 14 that provides that the CDB does recommend changes to the land development regulations (LDR). She believes that as a local planning agency (LPA), at a minimum, they would have to make a finding that any changes to the LDRs are consistent with the Comprehensive Plan. She explained the reasons why the Commission may want to consider having a workshop which includes getting public input and giving feedback to staff so they can bring back a draft ordinance. She believes that draft ordinance should go to the CDB first in order to obtain the recommendation and the finding that it is consistent with the Comprehensive Plan. Mayor Reeves suggested having a joint workshop. Discussion ensued. The consensus was to have a joint workshop with the Community Development Board and the Mayport Corridor Business Group. Mayor Reeves requested that the City Clerk check everyone's availability and set a date 4 Agenda Item 1A June 26, 2017 May 8, 2017 REGULAR COMMISSION MEETING Page 5 of 6 B. 90 -Day Calendar (May 2017 through July 2017) There was consensus to approve the 90 -Day Calendar. 10. Reports and/or requests from City Commissioners and City Attorney City Clerk Bartle • Mentioned two proposed dates in July for the Budget Workshops- Wednesday, July 12th and Wednesday July 19th at 5:00 p.m. Mayor Reeves asked that they contact the City Clerk this week with their availability for those two days. City Clerk Bartle requested that they respond by Thursday. City Attorney Durden • Spoke about Section H and the moratoriums. She stated that it is time to work on the automobile service station and it would require help from Derek Reeves. She informed everyone that the legislature did not adopt any laws to address the medical marijuana and that the Department of Health has until sometime in July to issue new regulations. She suggested that they wait until the regulations have been approved and become final by the Department of Health before moving forward. • Reminded the Commission that they temporarily suspended enforcement of our sign code in regard to temporary signs. • Recommended that the Commission give direction to staff on how to proceed. Commissioner Waters • Congratulated Mayor Brown on the dedication of the Scenic A1A. She reported that it was a lovely event, a great opportunity to drive a beautiful drive, take the ferry, and slow down and enjoy some of the things the City has to offer. Commissioner Harding • Echoed Commissioner Waters' comments. He also attended the dedication and expressed high regards for Mayor Brown. • Thanked City Clerk Bartle and her husband for the great job they did on the decorations for our Atlantic Beach entry in the parade and thanked Chief Vic Gualillo and his officers for their participation. • Reminded everyone of the League of Cities' Dinner at Atlantic Beach Country Club on May 18th. He hopes for a good turnout of city staff and elected officials. Commissioner Hill • Appreciated all the effort that went into the parade and apologized for not being able to make it to that and the Scenic Route; they were important to him, but was busy with some business- related issues. • Spoke about the skate ramp issue and explained he just asked Interim City Manager Hogencamp to contact the owner of the home and see if they might offer a solution that would not require action on our part. He suggested that Chief Vic Gualillo make contact with the resident. Commissioner Stinson • Informed everyone that he will not be available on July 19th for the Budget Workshop and is not available for the July 22nd Town Hall Meeting. • Anxious to see the Seminole Road project 100% plan and thinks that will be interesting. • Commended the Community Development Board for their work on the parking lot and stated they are a highly, talented group of people that are committed to the things that make the City 5 Agenda Item 1A June 26, 2017 May 8, 2017 REGULAR COMMISSION MEETING Page 6 of 6 of Atlantic Beach special. • Informed everyone that he had a good conversation with Commissioner Waters regarding Selva Preserve and funding sources and the minutes will be forthcoming. • Mentioned that he and City Clerk Bartle had put together a document and he emailed to all 19 Jacksonville City Council Members asking to meet with them to provide them that document for their reference. He explained he met with four already, has a meeting next Monday, and a few other Council Members are still trying to set dates. • Attended the Florida League of Cities Advanced Institute for Municipal Officials in Daytona Beach and highly recommended the program. He reported they are outstanding and the information they present and teach you to better serve your citizens, is amazing. He intends to submit those notebooks to the City Clerk to scan into the records, so the different PowerPoint presentations can be accessed. • Commended City Attorney Durden for the work she has done and the support we receive from her. He reported that, in a little more than a year, she has taken on some really tough challenges and have navigated those very well and thanked her for that. He explained it is important that we heed the advice of our City Attorney. • Commended Interim Community Development Director Derek Reeves, Scott Williams, Kayle Moore and our entire Police Department for the work they are doing. He thanked them all for the amazing work that gets done day in and day out within the City. Mayor Reeves • Reported on the beach renourishment project, noting it is moving forward and should be completed in Atlantic Beach by May 17th. He explained it does not go past 18th Street and he has had meetings with Mayor Guilford, Mayor Curry and his staff about continuing it past 18th Street. He reported that Interim City Manager Hogencamp will provide the Commission with an updated report regarding the dunes past 18th Street as well as the project. • Thanked Kevin Brown and his students at Fletcher for planting over 500 sea oats at the beach. • Mentioned that May 18th is the Florida League of Cities Dinner at the Atlantic Beach Country Club. • Reported that three candidates for Police Chief were interviewed and he is looking forward to a recommendation to confirm. • Reminded everyone about two events, Dancin in the Street and Gospel in the Park, being held on May 20th • Thanked everyone for their discussions. Adjournment There being no further discussion, Mayor Reeves declared the meeting adjourned at 9:48 p.m. ATTEST: Mitchell E. Reeves Mayor/Presiding Officer Donna L. Bartle, CMC City Clerk 6 AGENDA ITEM: Agenda Item 3A June 26, 2017 CITY OF ATLANTIC REA.C.114 CITY COMMISSION MEETING STAFF REPORT W AIV 17-0001 Public Hearing Request for a waiver as permitted hy Section 17-52 to allow a sign partially in the public right-of-way requiring Commission approval by Section 17- 42(13) and to increase the maximum sign height from 8 feet as required by Section 17-29(c)( ) to 12 feet at Saltair Section 1 kots 765 and 766 (aka 617 Atlantic Boulevard), SUBMITTED BY: Derek W. Reeves, Planner DATE: May 28, 2017 STRATEGIC PLAN 'LANK: None BACKGROUND: The Commission heard this item at their regular mecting on May 22, 2017 where they moved it forward to a Public Hearing on June 12, 2107. At that meeting the Commission asked for two items at the next meeting. First the Coininission asked for engineering on the sign showing compliance with the Florida Building Code. The applicant is working on this and expects to have the information before the next meeting. Second the Commission asked for impacts on making the sign conforming to all codes. The applicant is preparing a response to this as well and hopes to have before the next meeting. Staff will note that a conforming sign will he about 4 feet shorter and will have the leading edge about where the back edge of the existing sign is. This could also result in the loss or swapping of parking spaces as the sign would move into the parking space to the north. This would free up space in front of the sign for another space though. Additional information may be available frornthe applicant in an amended agenda packet. None.. RECOMMENDATION: To consider approval or den la of W.A.W17-0001,. ATTACHMENTS: WA1V17-0001 application. REVIEWED BY CITYMANAGER: APPLICATION FOR WAIVER FROM CHAPTER 17, SIGNS AND ADVERTISING STRUCT Agenda It June 26, 2017 iJAY ES City of Atlantic Beach • 800 Seminole Road • Atlantic Beach, Florida 32233-5445 Phone: (904) 247-5800 • FAX (904) 247-5805 • http://www,coab.us Applications requesting that certain provisions of the sign regulations be waived may be made to the City Commission in accordance with the 'following section of the Code of Ordinances for the City of Atlantic Beach. See. 17-52. Requests to waive certain terms of this Chapter. Requests to waive terms of this Chapter may be made upon specific application to the City Commission, with proper public notice required, provided that no waiver shall be requested that would allow a Prohibited Sign, or any otherwise unlawful Sign. The applicant requesting such waiver shall have the burden of demonstrating the need for the requested waiver, and that the waiver is not in conflict with the Intent of this Chapter. The terms of any waiver to the provisions of this Chapter shall be established by order of the City Commission. IMTE IC) PROPERTY LOCATION 610.11 41rz „ de)ZONING DISTRICT APPLICANT EA•N) fer.in./09/44oi TYPE OF SIGN AND METHOD OF CONSTRUCTION (Provide requested height, dimensions, size, materials, illuminadon, and any other information needed to fully describe the type of sign(s) proposed. etlo ciosijrJ 1/6A,/ r,„ " r -r pi vFA0 rt f 001,4 ry 'WI 74 f ACS ,4",) frk,,,,,4,0,Nr 4 iy,t Pc, (4'7 irp //ea, fr.;.vrt,i Applicant is advised that any approval authorizing a waiver from the City of Atlantic Beach sign regulations does not constitute approval for the issuance of a Building Permit. A Building Permit for Sign(s), demonstrating compliance with Section 3108, Florida Building Code, along with required fees is required. PLEASE PROVIDE ONE SIGNED ORIGINAL OF THIS APPLICATION ALONG WITH THE FOLLOWING REQUIRED INFORMATION. IF COLOR MATERIALS OR DRAWINGS LARGER THAN 11 BY 17 INCHES ARE SUBMITTED WITH THIS REQUEST, PLEASE SUBMIT EIGHT (8) COPIES OF THESE ATTACHMENTS. 1. For all Freestanding Signs, include survey or site plan showing location of proposed sign(s), and all dimensions including height and distance from property lines or right-of-ways. For Wall, Fascia and other types of Signs, include elevation drawing showing location in relation to adjacent signs, mounting detail and type of illumination, if any, 2. Provide linear frontage of office, business or storefront, or entire building, as appropriate. 3. Statement demonstrating the need for the requested waiver, and that the waiver is not in conflict with the Intent of the City's sign regulations. 4. Provide completed owner's authorization form if applicant is other than property owner. 1 HEREBY CERTIFY THA ALL INFORkLATION PROVIDED WITH T , IS APPLICATION IS CORRECT. SIGNATURE 7, PRINT NAME Se -44/l ADDRESS AND CONTACT INFORMATION OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDING THIS APPLICATION (PLEASE PRINT) NAME I:440 7,20 MAILING ADDRESS G/? 4 re o,d UAL_ 414," PIIONE 2 I— Cl 7659FAX 9c1 -i H46 re,„ 3,9a3:3 E-MAIL 23,In 4,01 (/'( 4,7 Ayenda Item JA MAP SHOWING SURVEY OF LOTS 765 AND 766, PLAT OF SECTION NO. 1 SALTAIR AS RECORDED IN PLAT ROOK 10, PAGE 8 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA. L 0 T 776 L 0 T 777 PEKKCE N LINK ( 50.04' FIELD ) FOUND NO CAP 3/4" IRON PIPE Q2' 50.00' L 0 7 770 FOUND 1/2" IRON PIPE NO CAP FENCE TO LINE 120.00 ) 120.0 LOT 764 ASPHALT PARKING 5 J l2 0.0' FOUND 60d NAIL ON RAILROAD TIE 4 0' I S ORY STUCCO UILOINO No. 19 1.1111131 LK au' 1.4'x1.4 CONCRETE cOLUM CONCRETE PARKING WOOD B PLASTIC SION RAILROAD 20A0) 20.00) 0.3' 50 00' (50.04' FIELD) 0.6 6' W000 FENCE 0.I' 0.2' Oo O LOT 767 0. �ON ASPHALT PARKING 200.00' ON CURB -CUT ATLANTIC BOULEVARD NOTES' 7515 ISA BOUNDARY SURVEY. NO GUILDWO RESTRICTION LINE AS PER PLAT. A1i0LE8 AS PER FIELD SURVEY. ROAM PROTRACTED FROM PLAT. ANGLES ARE. DENOTES 09° 08' 00" DENOTES 90° 02' 00" DENOTES 90° 01' Be 0 DEMOTES 09°5e' OS" 100' RIGHT-OF-WAY (PAVED) June 26, 2017 1F - W w Lc i w z o. THE PROPERTY SHOWN HEREON APPEARS TO LIE EN FLOOD ZONE "X" (AREA OUTSIDE 500 YEAR moon PLAIN) AS WELL AS CAN BE DETERMINED FROM THE "FL(X)D INSURANCE RA'1'fi MAI'" COMMUNITY-PANE:I, NUMBER 120075 0001 D REVISED APRIL 17, 1989 10R ATLANTIC BEACH, FLORIDA. I HEREBY CERTIFY TO JOHN J. MONAHAN, JR., VAL THOMAS FAMILY TRUST AND STEWAR'I' TITLE OF JACKSONVILLE 'LHA'1' I HAVE SURVEYED THE LANDS AS 8)I(MN IN '11Ith ARWV1' 1AP9'I01') ANO '19IAI THIS MAP IS A TRUE AND CORRECT REPRESENTA'T'ION OP 'PIIA'I' 8URV 1Y IVT) '!ilii -TUE 81i,VEY REPRE- SENTED HEREON ML'E'VS THE MINIMUM 'l'I;(_HNICAL STANDARDS OF HE !',.)EEDA ADMINISTRATIVE CODE CHAPTER 61 G17-6 AND THE FLORIDA LAND TITLE ASSOCIATION. ^ THIS SURVEY NOT VALID UNLESS SEALED WITH AN EMBOSSED SEAL OF SURVEYOR SIGNED HEREON SCALE' I"=20' DRAWN BY D. FREEMAN FILE' 94-f13 DONN W. BOATWRIGHT, L. . FLORIDA REG. LAND SURV YOR No. 3295 BOATWRIGHT LAND SURVEYORS, INC. DATE' FEBRUARY 14,1994 1711 51h STREET SOUTH SHEET OF y JACKSONVILLE BEACH, FLORIDA 241-8550 MONAHAN )1\NLE g 111111'11111 Agenda Item 3A June 26, 2017 4.:0 diwww114 (r) III A NI Velfw [W, 0.A w YWdAd.1 WO, twa lio,kvAho 4,:,,,,nre 10 0'10 09,V ZOOVAA,1 WW,U V OW, LC Wilw4.;4,0,140 .A:wa wiT lir of ViroW w Itna i:t,,^4 ,,,,, MACK F."1.)'• „",„•.'„ • Agenda -Item 34 June 26, 2017 JEWELERS s Y7'7 iii 1111110010000 114,111.0i0100 ti04111111Iiii0 0401'41' 100011111011011111111110111111 10101 11111111000000001110r: "'Fla '11101111111111111111111r "" 100101010100000000,01101 Agenda Item 3A June 26, 2017 'll !!!YI +IIID � � r�r!I,YIIIYPI I IIY""a�u�nnll�I���VrGiI�����I�IliiiVllr"� II III!!!!!!IIII Agenda Item 3B June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM,: Public Hearing- Request for a waiver from City Code Section 19-7 Driveway Limitations to Allow a Circular Driveway at 1639 Sea Oats Dr, SUB I TIED BY: DATE: BACKGROUND: BUDGET: Scott Williams Interim Public Works Director June 13, 2017 Applicant has requested a new driveway at 1639 Sea Oats Dr. with a circular driveway. The lot frontage is 74 feet. All other sections of the code appear to have been met by the applicant. City Code Section 19-7: Construction of driveways in rights -of way contains the following requirement: (f) and circular drives shall only be permitted on lots having at least one hundred -foot frontage." No budget consideration. RECOMMENDATION': Consider approval of requested waiver to City Code Section 19-7 requirements for this location. ATTACHMENTS: 1. Waiver Application WAIV17-0002 for 1639 Sea Oats Dr. 2. Statement of facts and reasons for the requested waiver. 3, City Code section 19-7 (Construction of driveways in City RO 4. As -Built Survey drawing of the property REVIEWED BY: oom ' Kevin Ho encam City Manager Date A.PPLIC.ATICN / ty Pbone: (C,4), 247-5,.„ „13* 1910 file !So, Agenda Item 3B June 26, 2017 A Ki A 2q17 L11.NIEN'e R..ECALLATI;A;NS WAIVER nreati rktlatale Beata .ta 32233. 2,17-5345. http1wwv..a..;: leccipt Section 24-46 (d) permits the City Commiss:ii:t NVaiver, on a t'IISV !,14^C:11S1.° basis, from a specific provision(s) of these Land Development Regulations when it is demonstrated that compliance is Oh such provition(s) would be unreasonable, in conflict with the public interest, or a practical impossibility. A Waiver from these Land Development Regulations may he approved only upon showing of good cause, and upon evidence that an alternative to it specific provision(s) of this Chapter shall be provided, which conforms to the general intent and spirit of these Land Development Regulations. In considering any request for a Waiver from these Land Development Regulations, the City Commission may require conditions RS appropriate 10 ensure that the Intent of these Land Development Regulations is enforced. A Waiver shall not modify any requirement or term customarily considered as a Variance or any requirement or term prohibited as a Varlanct:, and shall be considered only In cases where alternative administrative procedures are not wet for the within the City Code of Ordinances. 1. Applicant's Name ..K.( jeolle11„„Lel,„,„ ( " - 2. APPlitaeg Addrefis. Cf „,.C1)XICI _PA„teixaddl,„„,.,&:°.ziLicl..„„. 3. Property location StIrr) 4. Proprtt ppr4 rs RdP tat NurnhrAc,r5 7Q 5. Current Zoning Classification it, Comprehensive Man Entur Land Use designotioo 7. Requested provision(s) from which Waiver IS Sought: ..,-)101,(.. \ 9_ j Sec 2.1-1A 44 Size ttf Parcel 4 A C Ce s Utility Pi ovider „.? 10. Provide all of the following information: a. Proof of ownership (deed or certificate by lawyer or abstract company or iitIc company dial verities record owner us above), if the apsticant is not the owner, a letter of authorization from the ownerts) for applicant to represent the owner for all purposes related o th:s application most he provided. e b. Survey and legal description of property. c. Required number of copies (2) d. Application Fee (S250.00) I HEREBY CERTIFY TIIA1 All. INFORMATION PROVIDED Wrril 1 I1I AppLicATIoN Is CORRECT; Signatore of witer(s) or litithotizmil pvrsco :iotitorization form is tittaehed: Printed or typed litlaW Signature(s):_ _ ADDRESS AND CONTACT INFORMATION OF PERSON °C0 RECEIVE: ALL CO APPLICATION Name: ..7„j -c 'eon Mailing Address: 1G 31 Phone l 10(1 S - 44 "a. "1 Agenda Item 3B June 26, 2017 RESPONDENCE REGARDING' 1 IDS In. Statement of facts ,and any special reasons for the requested Waiver, which demonstrates compliance with Section 24-46 (d) of the Zoning and Subdivision 81311 Land Development Regulations and meificaliv describin2 bow jhe renuesit complies with the Conditions necessary for the City Commission to improve this rettuest. Please attach additional pages if needed. -"oe',24 (CL-Z-/.7e.LLLL,,4?:::Y,zaz2/ „z2: Agenda Item 3B June 26, 2017 The homeowners are requesting this waiver to request a two -entrance driveway for this property that is currently being remodeled. The street frontage is not proportional to the lot size due to the fan shape of the property, and the current driveway (as well as the site plan submitted with the remodel plans) utilizes the existing one -entrance driveway causing safety and parking concerns. The property is located on an "elbow" bend in the road causing unique safety issues when entering and exiting the property. The driveway requires the homeowners to back out of the garage approximately 80 feet at an angle to reach the street. The home east of the property located (1633 Sea Oats Drive) has a parallel driveway that begins closer to the street. The neighbors' home, vehicles parked in their driveway, and trees along the parallel driveway obstruct the view of oncoming eastbound traffic. One is essentially backing out blindly, especially if there are cars parked on the street. There is a considerable amount of pedestrian, bicycle, and vehicle traffic on Sea Oats Drive, not to mention a large number of young children, including two in the home. A two -entrance driveway will allow the owners to turn around and exit driving forward with a clear west and north view of Sea Oats Drive. Parking is of great concern. Those that visit the home will have two options for parking with a one -entrance driveway, both of which cause issues for the neighbors and are unsafe. If a visitor parks in the driveway, they will back out a long distance with an obstructed view and curved road. Alternatively, they could park on the street, but parking on the curved road causes congestion and blocks the view of the oncoming traffic. A two -entrance driveway will allow room for a vehicle to park on the property, leaving the street clear, and allow the driver to exit driving forward with a clear west and north view of the street. Due to the lot size, a two -entrance driveway will comply with the drainage requirements. Agenda Item 3B June 26, 2017 Atlantic E each, Code of Ordinances ['age I A.,,,Consitrhcttnn,,oft,vt.rryaways.lovights.4yf,,way, The construction of i new driveway in the city's light-ef-way„ or the modification of existirig driveway in a right-of-way, shall require a construction permit within city rights-of-way and easements., Said permit shall be issued subject to the following requirements: (d) The proposed driveway shall not create more than fifty (50) pet imperviotis area w Oght-of-way. (b) Any permit issued shall be a revocable encroachment permit if any nonsrandarci driveway materials (i.e., pavers) are installed in the right-of-way. If the city is roc:wired to In any utility cq other work or repairs in a right-of-way which damages such nonstandard materials, the homeowner shall be responsible for repairs necessary to the materials. (c) Any construction within the city's rights-of-way shall not adversely affect 1I 1"estrit t jiarking in the rights-of-way, (d) coNparking aprons shall be allowed in the city's rights-of-way along arterial (Mrough) eets listed in city Code subsection 21-1 7(h)„ ((-) Any In 11)1 in the city's rights-of-way that are 1101 part of d driveway or sId0WdIk shall be constructed of turf block or other pervious material. (f) 1 ithurnidriveway width at the property line and through tile right, of -way shall be twenty (X)).feet, maximum, driveway width for circular drives shall be twelve (12).fent,„and,CittniOT clinvies %halt only bepermit fed On IOLS having at Ieasr, 01* huottredInnit,frOntagfe„ (g) Maximum driveway width at the property line and through the right-of-way for duplexes on a fifty -foot lot shall be a combined width for both driveways of twenty-four (2() feet. (h) Driveways that cross sidewalks. City sidewalks may 1)0(1 )0 Ireplaced with other mateitals„ hut must be replaced with smooth concrete left natural in color so that it, matches (tie existing and adjoining sidewalks. (Ord. No, 65-05-34, 4 1, 8-8-05) .0^ °- - M it .-" Agenda Item 3B June 26, 2017 / / Agenda Item 3C June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING COMMISSIONER'S REPORT AGENDA ITEM: Short Term Rentals & Enforcement of Ordinance 90-10-212, and Section 24-82 (1). SUBMITTED BY: REPORT DATE: BACKGROUND: JUSTIFICATION: John M. Stinson, Commissioner, Seat No. 2 6th of June 2017 The chronological timeline and associated data related to the prohibition of short-term residential rentals is as follows: 1) On the 8th of May 2006, the City of Atlantic Beach, City Commission considered and Ordinance to prohibit short-term rental of residential accommodations for any period less than ninety (90) days. The Ordinance was passed by a unanimous vote of the City Commission. 2) On the 22nd day or May 2006, then Mayor Donald M. Wolfson, signed Ordinance 90-06-193 into effect. 3) The City of Atlantic Beach Code of Ordinances Comparative Table references Ordinance 90-10-212 as the final adopted and codified Ordinance related to the prohibition of short-term rentals. There may be other historical information, not presented in this chronology and not available at the time of the drafting of this report. The City of Atlantic Beach has a very unique character compared to neighboring beach communities due in part to the prohibition of short-term rentals. Less nuisance, traffic and crime could all be attributed in part to the prohibition of short- term rental property. A quick and brief search of common web sites promoting rentals of rooms, apartments and residences for various short- term periods throughout the summer in Atlantic Beach, highlights that the Ordinance is, at worst being disregarded, and at best is unknown to some. BUDGET: Agenda Item 3C June 26, 2017 Continued lack of observance of this Ordinance may in part lead to a change in character of the community. This transformation in character may perhaps be contrary to the wishes of the majority of the community. The impact on the current Budget should be minimal, including printing of notification letters and postage necessary to deliver such notification. RECOMMENDATION: It is recommended for the City Commission to: 1) Direct the City Manager to notify all property owners within the City of Atlantic Beach, using Duval County Property Appraisers data of the prohibition of short- term rentals. 2) Notify the Duval County Property Appraisers office of all identified short-term rentals to ensure homestead exemptions, if applicable, are properly applied (Note: rental property that has been rented for more than ninety (90) days in two subsequent years are ineligible for a homestead exemption. Severe financial penalties are assessed for violations of the homestead exemption.) 3) Develop a written policy to randomly search for and identify property owners who list their property for short-term rentals and to cite those property owners not in compliance with the Ordinance and refer the violation to the Code Enforcement Board. Present this policy to the City Commission; 4) Include in the monthly newsletter a description and commentary about the purpose of prohibiting such short-term rentals. ATTACHMENTS/LINK: The following attachments are included for reference and informational purposes: 1) Copies of the Minutes from the City of Atlantic Beach, City Commission meeting of the 8th of May 2006; 2) A copy of original Ordinance 90-06-193; 3) A copy of Ordinance 90-10-212; 4) A copy of Section 24-82 (1) of the City of Atlantic Beach Code of Ordinances; 5) A sample of web searches from common listing sites such as Airbnb and Zillow listing short-term rentals within the city limits if the City of Atlantic Beach. Agenda Item 3C June 26, 2017 PRESENTATIONS: None at this time. APPROVAL: Approved to form and correctness by: John M. Stinson, City Commission, Seat No. 2 Agenda Item 3D June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING COMMISSIONER'S REPORT AGENDA ITEM: Formation of a Parking Advisory Resource Committee SUBMITTED BY: John M. Stinson, Commissioner, Seat No. 2 REPORT DATE: 6th of June 2017 BACKGROUND: The chronological timeline and associated data related to the recommendation to form a Parking Advisory Resource Committee are as follows: 1) In January 2016, the presenter of this report hosted a resident meeting in which numerous parking concerns were raised by the attending residents; 2) In February 2016, Commissioner Stinson presented and made a recommendation to the City Commission to undertake the formation of a parking study committee. Consensus to move the recommendation forward for consideration was not given by the Commission; 3) As late as April 2017, the City Commission has heard public comment about ongoing parking issues and problems; 4) Adequate, delineated, parking continues to be a source of confusion for residents and problematic for visitors; a. Examples of such problems include: i. The 3rd Street Beach Access area; ii. The 7th Street Beach Access area; iii. Club Drive and Beach Avenue between Club Drive and 7th Street; iv. 10th Street between Ocean Blvd. and the 10th Street Beach Access area; v. And, the 18th Street Beach Access area. The City of Atlantic Beach and our adjacent neighboring communities are the premier beach destination of northeast Florida and the southeast United States. As the Jacksonville metropolitan area and surrounding communities continue to experience growth, the demands on our infrastructure, neighborhoods, public safety and our beach access points will also increase. JUSTIFICATION: BUDGET: Agenda Item 3D June 26, 2017 There may be other historical information, not presented in this chronology and not available at the time of the drafting of this report. The influx of visitors during the summer season will provide an indication of peak summer demand on parking and will contribute to highlighting problematic areas. 1) Traffic counters should be placed to determine demand loads on available parking. a. It is recommended counters be placed at the following areas for a period of (2) months: i. The 3rd Street beach access area east of Beach Avenue; ii. The 7th Street beach access area east of Beach Avenue; iii. Club Drive west of Beach Avenue; iv. The 10th Street beach access area east of Ocean Blvd; v. The 18th Street Beach Access area at both Seminole Road and Beach Avenue. 2) Data should be collected from the counters weekly to fully understand traffic loading and any increases experienced. 3) Data should be collected twice daily for a one-week period at a midpoint in each time frame to better understand peak periods of traffic loading. 4) The data collection should begin as soon as practical to facilitate implementing any changes prior to the summer 2016 season. 5) A traffic engineer isn't required, the changes to parking and residential traffic are simple to address and would be an unnecessary expense to bear. The impact on the current Budget will be the time and expense of traffic counter utilization, time and expense for collection of data from the traffic counters, and the time and expense for City staff to meet with team members to assist in data evaluation and formation of recommendations. RECOMMENDATION: It is recommended for the City Commission to: 1) To create a Committee consisting of one Public Works senior staff member, one Public Safety senior staff member, one member (past or present) of the Agenda Item 3D June 26, 2017 Community Development Board, one resident with interest or experience in such matters, working with one member of the current City Commission to review gathered data, to conduct a onsite review of all beach access parking, and to make recommendations to the City Manager and City Commission no later than the 1st' of October 2017 and a sunset on the Committee of the 31s1 of December 2017. ATTACHMENTS: The following attachments are included for reference and informational purposes: 1) Table 2: Duval County Public Parking Spaces, Bicycle Spaces, and Access Length 2) Copy of the Commission Report Dated the 241h of February 2016 submitted by Commissioner Stinson. Other documents that may be helpful but not provided herein due to size include: The Inter -local Agreement between the City of Jacksonville, Florida and the City of Atlantic Beach Florida as related to beach re -nourishment and requirements for parking to qualify for re -nourishment; Any Army Corp of Engineers agreement related to beach re - nourishment / dune restoration as related to beach re - nourishment and requirements for parking to qualify for re - nourishment. PRESENTATIONS: None at this time. APPROVAL: Approved to form and correctness by; John M. Stinson, City Commission, Seat No. 2 Tab Y Carl iv Public Be Pa Spaces, Bic 1 Svaces. all c Agenda Item 3D June 26, 2017 PubNlcA4cos 2014 dor 2014/lot Parking Bicycle 5 aces 5 aces 2014 Length of PublicAccess (feel Public Access 2014 0 of Parking 5 aces 2014 dor Bicycle 5wnces 2014 Length of Public Access feet) ARAN 'nC0&ACFi; 1ACNLaONVILLE6FACH ffann n Pork 20th 51. 1004 0 7695 401 N, 0ceaniront Portia, 19th Aye, N 1 8 t&r Ave. 32 0 70 191P4 5. 40 , 7 h AN 27 0 a 4 18th S1. 0ewoe Ave„j"Cnral t• ulna P1 Ocean Olvd 16th 51. 1 0 0 � 1 40 40 161h Ave. N 1, Iia N 14th Awe. N 46 21 M 0 0' 80 001, 15th St.. 24111 St 6 0 0 40 40 13th Ave. 14 121h Ave.1,1 38 39 0 0 Bq' 80 1341154. 5 40 11111 Ave. N 0 80 700451. 2� 40 10lhAwa.4d', 11t11 S1. 10th St. 6 101 40 40 9111 Awe. N 8th Ave, 14 43 27 0 0 80 80 8th 5tl 19tlb S'I /Adele Grage Centaa q 0 0 40 6thAve,N 39 49 0 0 80 80 7 611451._ Sth 5t. 81, 4 0 40 40 4111&5thAye. N Public Pler 3rd Ave. N' Public Parkin, lot 249 134 58 7 80 440451. 2 0 40 2nd Ave. 41' 98 118 80 Sad m 2nd S1. 1st St. 1T 25! 0 0 40 40' 30' 151 Ave. N 8eacla BIvc1'. 3 Ave. S 262 21 96 16 18 0 169', 100 80 PmSl. Atlantic St. 'A14ern 51. 591 16 50, 2nd Avc.5 521 t7 80. At1an11c 09vd, 126 .6':3 109 3rdA c.S 69 0 80 tlP 80PAC14 Lemon 5'1. Or'anaeSt, 59' 44 82 18 7 57 41hAwc,S 51ka & 61hAve.5 ocean Front Pa ak 7 h Ay . BthAye. S 07 123 1 0 0 4 0 80' 480 80 80 Crr 51. 31.1 0 571 9th Ave.S 47 WsInuO51. 1Pk rile 51. Ceder St.. 20 21 6 2 2 O 57101h 57 57 Ave, 'S 11 h Ave S 12th Ave, 5 30 19 29 0 0 0 80 10 80 Oak SP. P011554. 12 27 0 0 571131 57 A'we, S' 14thAve.S 48 89 0 0 80 80, 8g 51. a, +Ila 12 15 0 0 S t' 33.5 , th As , 161hAve.S 48 115 r' 0 04 0441st P11tce 0 0 16 '18th Ave, S 17 0 40 ktorth 51, 14 2 0 191tl4 As .5 16', 0 40 Florida gNvd. 29 0 61 Unnamed Access 20th Ave, 5 0160 S¢vu114 St, 8 01 50'! 214Ave. S 1 0 0 d0 Oawies S1. 11 0 50 Unnamed Access btvrn 22nd and 23rd Ave 5 0 0 40 0wsSir 13' S 50 '25111Ave.5 0 0 30 Logia 51. 8 0 50 26111 Awe, 0I'eand4r' 5t. 9 5 S0 2711i Aye, S h4,va S1, 4 0 SO 2811%Ave.S 0 O M4ar,are15t, 6 0 5©1291hAve,S 1' 0 opN4lns 51. 2,1 0 50130th Ave, 5 4 0 S0 Seal,leAve.;N.200rAve, 19 2 50 31stAve, S 0 0, 32nd Ave, 5 33rdAve. S 5 0 0'MIIIIM 0 will.; a 50 50 4 Tata Nuuhoro1A.. , 97 Not Ind u1Inl0lenna Pork • 44 P ,' a .1r, rrs P* e a a 2932 Not loci wgGNn. Hanna Park c in g t: 0 4 Duval County FL Shore Protection Protect 9 June 2014' Public Beach Access and Parking c ason sssciciates, Inc. 0 E 0) 01 0 0) O ATTACHMENT B -15DU1 Am. 1 FUNDING ELIGIBILITY Distance from middle of FDEP Parking Allocation to Actual Access (ft) d) .c N O O N O 0p0p ct tf1 ei N tV cl N M fV is' t0 N It O c1 el 0 N et el e- M e"i 'd' M ei N et M 00 e -i er d (0 M er IA to N e -i t 00 fV 430 Closest Beach Access to FDEP Parking Allocation Hanna Park 20th St. N 40 18th St. (200' north) 18th St. (140' north) 18th St. 18th St. (180' south) Dewee Ave (110' north) Dewee Ave (70' north) Dewee Ave 16th St. (30' north) 17th St. (10' north) 16th, 15th, 13th St. 8th, 7th, 6th, 5th St. 14th, 1st, Ahern St. Cumulative Distance (ft) 0 0 'V N m rT ei N 000 vi N m to N c�1 (0 N O t0 M N U0 m 4,134 0000 M eh 4,425 n N N' 8,676 to rii et e;-1' Total Eligible shoreline (ft) LA 0 ey 0 et el N N v N n e{ tt0 co til{to c*1 co 0c�fl ei tD 0 01 O et 488.8 251.2 0 1350 2901.2 1•4 N Total parking spaces/units O ai N n n ti e -i 0 0 N tV e^ -i 0 00 �' N 25 mr til 50, Width of Access/ Frontage 0) N ct 40 40 q 401 et .1? ct RM 40 2 e8 Type of Access co a Secondary Secondary Secondary Secondary Secondary Secondary Secondary (0 co c H Secondary Secondary Secondary 'Secondary Secondary 'Secondary 0 2 1 al cc 0 i✓ M N ‘t/ m t0 1. h 1 nCT / 00 e 0 ul 0 LP e-4 to e -4N to u1 N 111 M ul Location/Name Hanna Park 120th St. 119th St. St. Dewees Ave/Coral St./Coquina 16th St. in (f e -i ** N M N 8th/9th/Adele Grage Center 7th St. 6th St. ij N !fl 4th St. H H ei Palm St. /Atlantic St. (Ahern St.) 'Atlantic Blvd. Y 0) 0) L. N 00 w O .s= O h O 00 ei 0 f0 0 O (0 0 0 O f0 O Y v u f0 m u T S Q `1 L M ei 0) 0) cc Y RS Q M u ami (0 E t 4 u a 0. , p .a a Y (I) V) -C -8Y a, m meCi N C 0- 0 W 0 C 42) N N Y (5 O Q @ W O Agenda Item 3D June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION AGENDA ITEM ON 10th STREET BEACH ACCESS CONGESTION AGENDA ITEM: This is a formal request for the City Manager and staff to begin the process of identifying the traffic volumes in the area of the 10th Street beach access, including 10th Street between the beach and Ocean Blvd., Plaza Drive between Ocean Blvd. and East Coast Drive, and along Beach Ave. & Club Drive between 7th Street and Ocean Blvd. SUBMITTED BY: Commissioner John M Stinson DATE: The 24th of February 2016 BACKGROUND: The City of Atlantic Beach committed to facilitating a meeting between residents of the Cloister condominium complex and neighboring residents adjacent to the Cloister condominium, in which all parties would work to some resolution of traffic congestion and the Cloister residents requesting use of their south gate. This meeting was held in early January 2016. The benefits of the work done by all parties thus far, has identified some concerns that should be of keen interest to the City of Atlantic Beach and are contributing factors to the requests made and presented in the meeting of early January 2016. In no particular order or priority, these factors are: 1) Traffic congestion and driver / pedestrian confusion on 10th Street between the beach access and Beach Avenue. a. Contributing factors include: Cloister north gate ingress & egress; opposing traffic angled parking adjacent the "Bikini" apartments; parking along 10th Street adjacent to the Cloister north fence; vehicles backing into the 10th Street — Beach Ave intersection; the heavy use of the beach access by beach visitors. 2) Resident concerns about resident, pedestrian and vehicular safety on Plaza Drive between Ocean Blvd. and East Coast Drive. a. Contributing factors include: traffic loads on the street due to the limited access to neighborhoods east of the area; the speed of traffic exiting Ocean Blvd. and East Coast Drive onto this portion of Playa Drive; and the narrow street width between Ocean Blvd. and East Coast Drive. 3) Resident concerns about resident, pedestrian and vehicular traffic safety on the Beach Ave — Club Drive route between 7th Street and Ocean Blvd. a. Contributing factors include: the impact of additional traffic should the Cloister south gate be accessed; current traffic loads and the ability of these neighborhoods to absorb more traffic; high levels of pedestrian and bicycle traffic along this 1 Agenda Item 3D June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION AGENDA ITEM ON 10th STREET BEACH ACCESS CONGESTION route; limited amount of parking for visitors creating further congestion and safety concerns. The City of Atlantic Beach and our adjacent neighboring communities are the premier beach destination of northeast Florida and the southeast United States. As the Jacksonville metropolitan area and surrounding communities continue to experience growth, the demands on our infrastructure, neighborhoods, public safety and our beach access points will also increase. OTHER CONSIDERATIONS: Currently Atlantic Beach is experiencing an offseason with regards to visitors and traffic. Although not one of the more popular spring break destinations, Atlantic Beach does experience a moderate peak of visitors during the spring break period, which will begin in a few short weeks. The presenter believes this spring break and the following summer 2016 period would not be an ideal timeframe to introduce changes to traffic patterns and more confusion to visitors. Therefore, now is the time to gather necessary data to evaluate traffic flows and forecast the impact of any changes planned. Key milestones to complete prior to any influx of visitors or traffic include: 1) Traffic counters should be placed to determine loads during these times of lighter traffic and visitation. a. It is recommended counters should be placed at the following areas for a period of (2) months: i. 7th Street, just east of the 7th Street and Beach Ave intersection, in the offset of Beach Ave but prior to Beach Ave resuming a northerly direction towards 8th Street and Club Drive. ii. Club Drive between Beach Ave & Ocean Blvd. iii. Plaza between Ocean Blvd. & East Coast Drive. iv. 10th Street between the beach access and Beach Ave. b. It is recommended the counters be placed or retained again for a (2) month period on or about June 2016 in the same areas for additional data gathering. 2) Data should be collected from the counters weekly to fully understand traffic loading and any increases experienced. 3) Data should be collected twice daily for a one-week period at a midpoint in each time frame to better understand peak periods of traffic loading. 4) The data collection should begin as soon as practical to facilitate implementing any changes prior to the summer 2016 season. 5) A traffic engineer isn't required, the changes to parking and residential traffic are simple to address and would be an unnecessary expense to bear. CONCLUSION: Changes to residential traffic patterns and parking are generally easily implemented and expense should be minimal. But, time is of the essence, and the issues will be compounded as time and demand on resources increases. 2 Agenda Item 3D June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION AGENDA ITEM ON 10th STREET BEACH ACCESS CONGESTION BUDGET: Time and expense of traffic counter utilization, time and expense for data collection, time and focus of City staff to meet with other team members to evaluate data and make recommendations. RECOMMENDATION: Create a team consisting of one Public Works senior staff member, one Public Safety senior staff member, one member (past or present) of the Community Development Board, one resident with interest or experience in such matters, working with one member of the current City Commission to review gathered data, to conduct a onsite review of all beach access parking, and to make recommendations to the City Manager and City Commission no later than the 1St of may 2016. 3 Amended Agenda Item 3E June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Seminole Road Drainage Improvements, Streetscape and Water Main Replacement Project SUBMITTED BY: Kayle W. Moore, P.E., Public Utilities Director Scott Williams, Interim Public Works Director DATE: June 21, 2017 BACKGROUND: In May 2014, the City contracted with Genesis Group for the engineering design of Seminole Road Drainage Improvements and Streetscape. The design was intended to address 2012 Stormwater Master Plan Update problem areas and 2009 beautification objectives. The project focused on improvements to the stormwater collection/conveyance system and beautification/ streetscaping enhancements along Seminole Road from Atlantic Boulevard to the Five -Point intersection. The conceptual design also included a bike path along the west ROW and options for decorative street lighting. Due to the involved nature and roadway construction scope of this project, the City chose to incorporate replacement of the aging cast iron (CIP) 8 -inch water main along this portion of Seminole Road with a new 12 -inch PVC water main, isolation valves and services. The attached slideshow provides a summary of the project history and evolution. PROJECT UPDATE: More recently, this project has experienced a number of set -backs, specifically; high level staff changes (City Manager, multiple Public Works Directors), significant drainage design revisions and tree/landscaping impacts. We are currently working with the design consultants on the final revisions and landscaping issues, with the focus being on both stormwater runoff and on tree protection. Once these issues are addressed, the City will have a set of project plans and specifications for competitive bid. WATER MAIN REPLACEMENT: The existing CIP water main was installed in 1955 and while it may provide reliable service for another 20 to 40 years, replacing this main with a new 12 -inch PVC main during the road reconstruction will enhance fire protection, better serve the residential redevelopment of the Core City area, and be less costly than a future, stand-alone water main replacement project. An added benefit to performing the water main replacement along with the Seminole Road project is the ability to cost -share the construction between the General Fund accounts and Amended Agenda Item 3E June 26, 2017 Utility Enterprise Fund and provide a more inclusive improvements project. Should the drainage system and streetscaping improvements not move forward for any reason, it would be prudent to forgo replacement of the 8 -inch CIF water main at this time and reallocate the Water Fund project budget to an alternate water distribution system improvement project. RECOMMENDATION: Provide direction to staff o bring this project o a successful completion. OPTIONS: 1. Continue with the project as designed — May result in impact to trees and landscaping not initially anticipated. 2. Continue with the project as designed — Without the water main replacement • Additional streets and stormwater funding will be required. 3. Scale back the project scope to address only the local existing stormwater puddling and Orangeburg pipe replacement. • Milling and replacement of road and minor landscaping enhancements optional. 4. Re-evaluate the project as a whole to see if the current expectation and objectives are being met, BUDGET: $700,000 is budgeted for the water main replacement portion of the Seminole Road project from the Water Fund, along with $650,000 from the Stormwater Fund and $250,000 from the Better Jax Half Cent Sales Tax Fund, for a total project budget of $1,600,000. ATTACHMENT: PowerPoint presentation for June 24, 2017 City Commission meeting REVIEWED BY CITY MANAGER: Kevin Hogencamp, nterht City Manager 0 4-0 .® Z V 03) ..11 O CO V V) .i.a 4U 4-0 4) O U O cD C •- CO O : $014D ota0 E .� o = -o Ni � -a CUroO U a) -1-)i 0- -53, 2 -0 4-3 O c O 0_ O• 3 ° U o_ >. >,‘ 0 co c -17;o ._ �(1) o w • • m O N I �cn o c 4u m •— .-- , V cn co O U �p ca a) CU U rl CU O CU N 0 V / ` O- W CC bD CU 0 0_ a) U O O m O (NI tau iii W a O z -o cu C.A a) 0 0 0 - i tan CU z w b > ca c 49 .N i = V ca 4) O 4) 0. ® sa. coV N CU EI-1tan October 2014 — Presentation to Commission — 1 c c o bp ._bp +7-; 0 i 0 co c . — 4) -�, "F"' 1:5c I aU CU CU -2a) 0o CU CU C s ••� > -o Q..O CU • - V CD 0 c E . 0 a) L..., L- W 0 E >v)a) c 0 CSA 8------ ° — E o -0 a) • MN= cD SI o C z 0 U ca CC) V a) E 2 . _ LO 0 c N D MO CIA I O N 1922 L.r) • bi ` 1 co LI) %---IO O 4) ® `—I 0 +, Q N O N N s - 4U , V 4-) CU O 0 u_ s. ® Q • • • • sea 06 O cti Lim 172▪ 1 I . 0 a) 0i . ® 0) sivia V a) .®, 0 i COV crn 4J 0) a) sigrao 7:3 c C6 O r 4-) E O V O 4J 0 0_ a) DC LO 0N co c co L._ cu a) cc)• Eb •V 41J- W � V 4-1 c2 4) O 4 CD C L c0 E O c o_.bn EcuF 0 _c LO N V (0 intersection real o 0 0 CD- . - o a) C0 0 cu a) E O 0 0' `) �W] C6 tm) E 4-1 O O a) E -0 c C6 a) a) • C6 v; O .> CU c co 0- c c bD co -o C0 c 0 co c bA > CO s- 0 O Elo V cc O .O ccu o � V 4u w s.. tin . -g a) 49 -o T ® ▪ i r • W l ) -0-ow = --C3 = — E o cu Z -0 ,c3- • _ ..... 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Recrea Special Even ay 2017 Agenda Item 4A June 26, 2017 Events, Rentals, & Facilities fl of egtstrations/ appkicstions If of urrence of participants/ N of staff/ vol, committee attendees attended Acoustic Nighrt, Art Walk Reception, Paddle Tours Songwriters" Concert, Wild Wonders I Adele Grage AGCC Recurring Rental= Baker Center Jordan Center AG Theater outside of ABET & First Act / Wv"eddrngs on beach or 1parks. Pavilions & Parks 'Camping., Dutton ...,.._.._........,..__..._...... Beach handicap chairm......_. Other Vet Park,5k Nature events,etc _._._._�....__m..� .........�day, beach ustic Night Art Show/Reception lag Football eniors @ the Baker Center Songwriters' Concert —A Wild Wonders Zumba @ Jordan Park Other Sponsored. Paddle, Wellbeing, etc, After School Program Jordan Center A er School Program Baker Center ; owkiiti ABET Performances AG Theater usage for ABET First__._�..�. ... " /14/VIT9,1111j/ Act Theater usage RIiPPILV)iWI ;;(i7i7417)7,4tyitriii<fripygrdr af 447:11/1/ ektrliekkjiffjidrif ///a: rr l uJj‘ oolifoi‘(‘ 41 104,"; 1.0911141 m FJiiETh7H 60 35 28 22 22 9 75 90 26 Avg. 29 daily Avg. 46 daily 702 Gallery Featured Artist. Stacey Mayo * Please visit us onI ne coab.us/recren for calendar of events "*Sign up for notices on " Nattly kvfe"" fa drams & events CARAC details ally back, Agenda Item 4A June 26, 2017 Cultural Arts and Recreation Advisory Committee Meeting Summary -,- y The Committee's May 23rd meeting was cancelled due to lack of quorum A Special Called Meeting was held May 31 in the Adele Grage Theater to discuss the following: • Bocce Tournament final planning (scheduled for June 3) • Jazz Festival bidding and ideas • Budget "contributions vs discretionary" Agenda Item 4A June 26, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016 - 2017 Status Report June 2017 0 I _ _Piiblic Litilities-Prdiects Effluent Outf1 Replacement 15532,764 This is replacement of the end of the beaches combined effluent pipeline and Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Jas Beach and Neptune Beach have is Coat shared by the 3 beach Cities. lapproved additional funding required. Once contract documents are returned, a pre -construction meeting will be scheduled and a Notice To Proceed will be issued. Consultant obtaining costs for new line suspended from piling versus buried, Contractor liust provided signed contract documents with bond, Pre -construction meeting was held on 7/21/2016. A Notice To Proceed IWas issued for the project to begin on August 15th. The contractor has ordered supplies and components are being imanufactured off-site. All materials have arrived, and contractor beg -an fusing pipe sections on-site this week (week of 11/14). Pipe sections have been fused on-site, Weights have been added to the pipe beginning 12/12/2016. Pipe is to be placed In the intracoastal beginning 12/15/16- Subaqueous portion of pipe is in place, installing of upland portion in progress. The new portion of the piping is complete_ Work has begun to bury the upland end of the pipe. A meeting was held on 1/18/17 with the Navy to coordinate working on their property. The revised connection fittings arrived on 1/24/17: they will be installed on 1/25/17, and the connection will be completed. The demolition of the existing pipe will be performed the week of 1/30/17, The fittings were installed, but there wan a problem with getting the proper shoring for the excavation hole, This issue should be !retitled by 2/3/17, and the connection can be completed the following week. The connection was made on 2/7/17, the pit was filed, and demolition of the old outfall is scheduled to begin on 2/13/17. Demolition of the old pipe continues. The project is rsubstantially complete as of 2/22/17. Only dean up and installation of Channel Makers remain. Crean up has been done. Channel Markers wit be installed by 3/24/17. The project was completed on 3/27/17. 1 I 0 ILL. C fa 0 8 W. 0 '0 to 0 0, 0 0. i t 75, in An 5 .2 ro 0 0 fii ,---. E 0 0 .02 i.'',' mo 0 la 0 4., WI 0 c , IV '0 > ai V 5 Update Water System Model $30,000 i Evaluating conifer improvement requirements and impact 4 WTP 4 is Model built and calibrated. Consultant preparing and running and evaluating scenarios. Draft Water Model received and under 'removed from service— review. Meeting is being scheduled with the consultant 0 0 0. 8 •."3 .0 t 15 2e,. > c.' 2 5' 0 ›, 5 5 ...c a . 82 . 0 8 0 8 a' c 0 e. a al, 4, .s'a 50 -0 5 5 ii,,, u '.0 +4. . 0 .9!....-% . :2 0 -0 0 15 5 t c 15 a A, 4., 0 .le ro ''S 41' 0 TX ad, .4 Replace Water Main on Seminole Rd. 5700,000 :Design revisions underway - part of Seminole Road Streetscape project. Fifializing design revisions with stormwater and streetscape components of project Foto -Jost Mans were delivered on From Atlantic Blvd, to 5 -Way 12/23/2016, This project will be completed as part of the Seminole Road Project. Replace water services on Seaspray, 5175,000 iThls project is to replace up to 56 aging water services on roads in the Specifications are being prepared for bidding. The Bid documents are being prepared. We anticipate advertising M early Nautical and Cli peers hip ISeaspray n eighbo rhood. January. Inc number of water services has been reduced to 41 M an attempt to keep the project within the allocated budget. The bid documents will be completed by 1/27/17. it has been deeded to adjust the changeouts to the following streets Vikings Lane, Cruiser Lane, and Belvidere street, The project is currently being advertised with a bid opening scheduled for 3/8/17. The project was approved at the 3/27/17 Commission Meeting. The contractor hase been notified to submit all his signed contract EdocumenU and bond information so a pre -construction meeting is scheduled fro 4/11/17 at 10 am. WO6 utttietwttts 51Itttoffenntitt ttuittktY- Co eldittat,nt4 mth 6" ttactii t TO te place ItLt. to 1S aactitional. sen,ntes Laing ten -laming =mien budget' Phosphorus Treatment Improvements 15225,000 This project 15 50 construct a Phosphorus injection into our treated 1Preliminary engineering Report completed, 60% engineering design completed. Permitting through EDEP and setting up WWTP wastewater effluent, temporary feed system. Project is out for bids, Bids will be opened on August 31st Only one bid was received which was almost twice the budget for this project We will negotiate with the single bidder to accomplish a modified project scope. Funding may have 10 (0110 from other projects for the project cost which may be 5350,000. We were able to reduce the coat down 10 5358,000, and the additional funding will come from the 5275,000 allocated for the Centrifuge Project, A staff report 1 was approved at the Nov 25 Commission meeting to hire the sole bidder. A Pre -Con meeting was held on 12/7/16 and a NTP date of 1/16/17 was issued. A purchase order has been issued to the contractor to perform the work. The building is being ,fabricated offsite. The engineering submittal review has been completed, and the slab will be poured the week of 2/13/17. The !slab work will take approximately three to four weeks. During the slab preparation, it was discovered that electrical service to ithe slab will have to be moved. This wilt delay the project because the permit will also have to be modified. oundetion and ttc't Otte Pei"u.''g oeTaYs t-tkv antt6pat.tinifOn-0,,ttop been, rins.Vetnt. C..F.-..' 0 74- "Z u_ a) Cli t 6 am — ,.,...., 40 d$. kilb in 13 Crio 4-0 '' ,ula 10 a .:p -.1 tD E 0 t 0 440 41.1 40 440 40 40 t 0 0 40 10 40 0Z 14 40 04 E 41* 10 40 40 14 0. 0. 5 0M 400 404 144 0. *040 E 0 0 0 0 40 440 40 40 0 2 0 414 w kol 21 488 7,1 Wt, E O 0 4444 0.laCt 40E omm 88,- 82 a t c 40 40 40 40 14 E 14 4441 40 40 40 8688 822, O 1•, • Eg. 013 14 -8 6" 't at 0 a. 0 1E4 01 0 C8 ,,,81, 1'; 48 C ii_i, n 8 -i--;•J v ri ,g ,.. 0 4:013 4040 42▪ . 0444 . ., .i ',,,.; ti, 0 . 0 400! 8 O 0 ,,T 0, 0f 15 'at 0 fe 0 E c cl, ,,..„ 4- 40 10 t'''.. aa 0 *444 1. 2 5„ .cl. 0 0! 4, „. c 2 'A" — A 0 a '6 111, 4-4 403 E1 '0 „i? 6, )73 8 .-., 8 -40 0 • E 40 034 13 40 Ar• 12 6. 16 t 40 40 • 7, 4441 40) J 40 04 4440 § E 0 8' 6 6 8 0, " , .„ ,,,,,, 1.n. 1,44140 WI ...a, rt7 1., 0 Lo, 40 1 2-1 03 0*4 E 40 4444, m the vendor. 40 '4; Oa 1F4t EC 444040 4030 1* O 00 O 0 t 41• 014 I2L Cry 410 41 00 "4* • '519 2 g trk 4,1 00 00 7411 • 64' 44 .0d0 ..*77 '40 40 044040 40 3 41,1 11,4 04 017 11710 E ▪ 15 ?J.' 0 2 0 0 7rt41 0 40 4044 140 2. 40 01 0 '43 0.0 0.3 40 at ,ww^ 00 40 01 41 *10 0 8 40 40 40 0 0 0. 110 40 40 00 0 40 0. 8 0*340 40 10 01 40 041 414 0 4,4 0 1,4 0 14 00 40 441 40 10 40 00 00 LL. 10 01 114 $1 0* 40 01 40 04 40 „0 0 la., *401 9 in for two to be re *40 03 40 0 0 40 40 401 0 10 40 40 40 0 0 10 .24,1 400 0*0 40.0 0 0.1 04 00 90. ,E E 0 4040 80 F,t1 04 O 0 40 40 0. 40* 43: 40 140 40 37. 11; 4441 40 40 00 40 tr, L.1„2 0 04, 40 ; 044 '6 TA Le 2 3 0404 '3 01 40 0. 40 0 40* 40 14 04 40 40 0 0 ra 41) os 0404400,0400. 10 101 04* 4,4 40) 40 00 40 44 8:28 0 0 9 40 0 8 404 0,1 0404 40 40 0 40 4,114 14 40 0 ;?) 014 40 43 411 0400 0 8 T'L5. 4a to o 0044 94*4 41 C < 0. 0 04 . 1, 1041 2 00 1:1 010. f- 4,44 40 8 §0,, 40 ru.2' 4-1 444 4-4 041 .044-43 0,1 Agenda Item 4A June 26, 2017 tatus Report June 2 a) Project Description 0 '44 0 0 0 LtI7 tti 0 ,135 11 1,5 0 0 00 g Tideviews Park Shade Structure 0 0 -0 .4 '0 2 a 102. E E 0 yr 0, '!e. -8 El' 0 10 rr. 0 .'' 0 0 a o o d 0 72. '0 0 ,,a tl -0 c 0 0. 5 0 2 2. a 00 .Prr°10 E a 0 3 LE 0 2 10 0. 01 0 0 0 E 2 0 (?.) 10 te i; 22 10 141 0 10 0. 0 0 0 .0 0 440 0. 04 0 0. 2 .0 00 m 14 14 LO 14) 0. 10 .044 10 0 5 JD 0 O cr- 0 00 40 0 04 re 10 0 0 0. 44) 2 2 40 4.0 10 .14 40 0. 444 azo 4) 4) 0 44, 0. 04 0. :Er 42 o g 404). "E 4) 0. 0 0. 6 111) 0440 10 44)0 0 144 00 .40 .41 0. 14) 10 0 0. 0 00 61 9 w 0 - vi 10 02 0 2 .er "E 4) 4414. 4) 40 0 2 404) 44) 0. 4) 2 10 144 4) Agenda Item 4A June 26, 2017 Agenda Item 4A June 26, 2017 Agenda Item 4A June 26, 2017 -H c 2 2 a E M " 3 Inspections Performed r., w 1 IN 03 reo tt NI ,l. 'qt N., in La i.a 5831 CP0 La 0 0 . *. 0 IN 0 4.4 Ln 0 Ln 0 0 41" 01 00 v-41 1 co 01. to NI En N 1 71. 1 m 03 Roof 1 7971 oo a a L--1 Lu _ .Mechanical 8171 Plumbing 919 < -..., Z Lo cu Ln co p) Z TOTAL 6966 Construction Value 2017 YID .0 000 00 W i' NI 0 a 00000001N 1 4 tr-,. N 0 0-4 CO 0) 0 0 0 0 0 Ln 00 01 L4 0 0 o 000 0 0 01 04 in, 0 0 tn, to CO tH 0 0', trk 01 ,H m 40 1 N MI 00 W St ... co m 2016 0 0 m co 0 at SO oo 01 44 0 0 trt 0 0 tar, 0 0 Nal N. 0 en 10 Nt 04 0 0 Ln ao ri LI Ln 00 N 4/0 0 0 0 o 0 00U100 r.4 01. NIA (04 1Ln r.4 art L --i 1.0 N. CO N 04 ril• Lin rzt al CA co uti OJ W IL, ....• 2017 YTD 01 INI .. ' 0 r,L 00 0 0 .. c, co 00 • LO 4d • Ln CI - L41 in- $4,380.00 0 0 6 00 C-11 - m 0 0 Lti ul csc 410 N *--1 0 N. 1.-1 01 1 c4, 1 in 4 04 01 ttl m rq 04 Permits Issued Building Permil 2016 1 2017 YTD 2016 01 ")i CO 0 04 - 0 04 0 00 0 44 0 0 00. c -4I NI 04 0 CI0 - W in. Ln 00 ., 00 40 - OD ink 0 . O. stt .4 IItn. 4 Z co 0, ON 40 - NI Lo 44 04 0 SO r4 • 00 s in ....1 < m SO L1 01 'Single Family/SF Attached 112 0 CL a .....m. 'Multi -Family 1 1 'Residential Addition J 53 w Z 74a" It. .0) E E Commercial Addition 11 Commerdal Alteration N/A SO SO 1 n NI 1 - au ..c a TOTAL 2731 Fees Collected May 2017 0 0 Ln an 00 oo co 0, 1/1 u. E 0) 0. -a a) 0 z ons Performed r -i 0 2 00 03 rI 00 CO m oo r -I 1r, Ln Lo 00 I. Ca 0 0 00 E 0- 03 z Commercial Projects to Note: Agenda Item 4A June 26, 2017 $2,155,040.001 0 0 . 0 040 . 0 0 on 0 0 . 0 0 0 CO 44 0 0 N 0 0) in. 0 0 . t-,40 N *1 CO m 0 0 0 44 0 0 . *. 0 IN 0 4.4 0 01 en 44 0 0 41" 01 00 v-41 1 co 01. 0 - 0 tt) tn 0.4 tn 0 0 . 0 040 0 0 . 0 00. 0 0 . 0 44 0 o . sIt SD l00 0 00 CO 0 0 . 03 Ln WI .co 14 Single Family/SF Attached 51 $7,265.12 Duplex/ Multi-Family0.00 1_ 01 $ 'Comm. Alter/Additon/New 21 $3,335.001 'Demolition 1 $100.00 'Swimming Pool 3 $826.00 N) ct • Ln Driveway/ ROW 1 31 $35.001 Fence/ Wall/ Barrier 131 $385.001 Electrical 291 $3,813.60 Mechanical 361 $3,776.00 a .0 , Nt 0 0 . in 0 0 . 0 'Civil and Site 1 01 $0,00 1Other Misc. 431 $5,018.95 TOTAL 1 1671 $29,187.09 Lo oD - IA NCI , in, ... 0 1 OD c 0 E C 0 re a. 411 U. -0-• 10 10 0) 03 OC 0 03 0 0 03 43 10 030 03 0 Agenda Item 4B June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Bid 1617-08: Jordan and Donner Park Improvements CDBG 2017 SUBMITTED BY: Scott Williams, Interim Public Works Director:: DATE: June 5,2017 BACKGROUND: Bids were opened for the Jordan and Donner Park Improvements CDBG Project on May 31, 2017, The project includes a 2 -Bay Arch Swing at Donner Park, and a Modular Playsct, a Spinning Play Unit and a Sun Shade at Jordan Park. Both locations will receive ADA Playground Access Ramps, Engineered Wood Fiber Base and new 1.2" Plastic Border Timbers with necessmy hardware. Two bids were received as follows: (Bids are on file in the City Clerk's Office.) E.B. Morris General Contractors: Hager Construction Company: $116,556.00 $1 13,060,00 In addition to being the low bidder, Hager Construction Company also scored the highest in Section 3 Federal Requirements of the bid. Bids were scored by both City oriacksonville CDBG staff members and COAB staff: CDBG grant projects require a Mandatory Pre -Bid Meeting which was held on May 11, 2017, Representatives from 13 companies attended this meeting, however it is unclear as to how many were intending to bid on the project or merely attended as potential playground equipment suppliers, BUDGET: A total of $82,000.00 is budgeted in account 110-5002-571-6300 (PM1702) A remaining $37,324.02 in available CDBG funds will be added to the project. Total revised available budget for the project is $119,324,02. RECOMMENDATION: Award Bid 1617-08 for the Jordan and Donner Park Improvements CDBG 2017 to Hager Construction Company in the amount of $113,060,00. ATTACHMENTS: 1617-08 Bicl Tabulation. 1617-08 Bid Analysis. REVIEWED BY CITY MANAGER: r -- N ir 0 2 o .0 Lij 0 0 co c4 Q. 0 E N z 0 0 rt < < 0 0- Z. C4 0 0 ce 0 Q. co 9 0 CT) Hager Construction Company x x x X x x x x x x ON X x x x X< X XX 1 NOT COMPLTED (Letter attached verifyino hires will be Section 31 x X z 0 q 1 w flA I E.B. Morris General Contractors X X X X X X X X X X ON ON X (sealed envolpe) XX >< X X NOT COMPLETED SIGNED, BUT NOT COMPLETED NOT COMM FTFO > XX CI,, 0 4,0 LP UC CP r, r- ul Required Documents Submission in Triplicate - All Documents 'Document Requirements Checklist u8 ,..... 0 a o ra 1Drug Free Workplace ,Public Entity Crimes Statement E Lt. 'Public Records Provision Form [New Vendor Information Form Business Tax Receipt [ Experience - Five (5) years Qualifications: General Contractor or Underground Utility License co ttr & ,.. 0 . ..... E 41) 12 to — _,.., 2 .c , 0 co ( a 2 0 — ce73 Z c o Section 3 Documents: :17,1 E rii cni 0 ,C.12 FA a. b. Conflict of Interest Certificate c, letters of Intent (Required for Each Subcontractor Identified in Table A) d. Business Application Certification Form e, Economic Opportunities Plan 1. 1,6...11.1C1 it F IGICI CI ILO lele11111 r III g. Table A (List of Subcontractors & Shop Fabricators) h. Table B (Estimated Project Work Force utilization Breakdown) 1. Training and Apprenticeship Memo 1 TOTAL BASE BID (ITEMS 1 - 7) 40 too 4,44 0 0 z. 00 fa4 4 z 0A P., 2 l•-•• r,1 fet E.B. Morris General Contractors Hager Construction Company Total Cost c, © C , —0 90, o= rek, Included with Playset 0 c 0 0 cl 45,r) $18.450.00 00 N CA cz, e= .01 ikk•ko r* Cil '4. © cD Con 1/4,0 tto.i ' kr) r ) ,e-.09 Included with Playset C> . ©kak .0 0 (SI 0 CI * WO 4 LS LS col r..., wu LI. Total Cost QTY ...., $13,831.00 Ill ka) - ©© c,) cr) 0 In ))1. ' fl .).1- kr) I c> 0. r CP. —c) * EA) c --,--„: CO r.„ ' 1 rp rn 'll . <D r' ,1 ro..) C) GO 0 1 c> IN k.a e= le i , se; rel, *-1lie on 4 No, ,C,;)C' r= "I" a : r -L.") ,,,c, 11-, f r' ''''' 0 ,-*, r'' , rn 0- coo,. VI, 'CLZ. re V * , Cr ^- , 0 ,,, , 86711 - ,,,, r 17T1 LS ,.-1 ...1 LL1 c..) .1::: kfl .71- 1,r1 DESCRIPTION 11. 2 -Bay Arch Swing (Donner Park) 2. Modular Playset (Jordan Park) 3. Spinning Play Unit (Jordan Park) 4. Sun Shade (Jordan Park) 5. ADA Playground Access Ramps 16. Engineered Wood Fiber 7. Install New 12" Plastic Border Timbers with necessary hardware - II 1,...1 Ur) Me.q.,.. I4. r.4. kn* = 10.1 0 r".. AZ P4 Ori 11 Ctt [..** Or) j. 0„. 0 u13 w. •0 u 0 0 13 1, 1rD Li 0 -10 0 CIO 0 .13 0 )3, 0 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Bid 1617-09: Milling and Paving 2017 for the Public Works Department SUBMITTED BY: Scott Williams, Interim Public Works Director Agenda Item 4C June 26, 2017 DATE: June 8, 2017 BACKGROUND: Bids were opened for the Milling and Paving 2017 for the Public Works Department project on June 7, 2017. Project scope is to Mill 1.5" of Asphalt and Apply 1.5'' of Type S -III Asphalt the following locations: 1. Sturdivant Avenue (from Pine St. to Seminole Rd.) 2. Hibiscus Street (from Levy Rd. to the dead end) 3. Parkside Drive (from 11th St. to Plaza Dr.) 4. Ocean Blvd, (from 1O St. to 1.3th St.) 5. Plaza Drive (from Ocean Blvd, to East Coast Dr.) 6. West 1s1Street (to the parking lot at Tideviews Park, proceeding east to the dead end, including the roundabout beside Veteran's Park) 7. W. 1.4th Street (from Orchid St, to Mayport Rd.) 8, 5th Street (from East Coast Dr. to Ocean Blvd.) 9. Brista de mar Circle (from 2Oth St. to 20°' St.) 10. Sea Oats Drive (from Saturiba to 19"' St.) Painted yellow centerlines are included in the bid price at specific locations where they currently exist Valve box and/or manhole cover adjustments are included in the bid price. The Contractor is given 45 calendar days to complete the project after receipt of written Notice to Proceed, Three Bids were received as follows: Duval Asphalt Products Hubbard Construction Company Preferred Materials, $346,866.36 $314,860.25 $390,864.19 BUDGET: This project is funded from the Local Option Gas Tax Fund, Account No. 130-5002-541-3400 ($320,000) and from the Better Jax Half Cent Sales Tax Fund, 131-5002-541-3400 ($80,000) for a total of $400,000 allocated for FY 2016-2017. RECOMMENDATION: Award the Bid to Hubbard Construction Company in the amount of $314,860,25, authorize the City Manager to execute the contract, and approve milling and paving of additional roadways as the budgeted funds will allow (up to $400,000) while the contractor is mobilized on the job. ArrAcHroENTS: Bid 1617-09 Bid Analysis, Bid 1617-09 Bid Tabulation. REVIEWED BY CITY MANAGER: 0 71- a) 0) (0 D 0) 0) 0 0) ) MILLING AND PAVING 2017 FOR PUBLIC WORKS DEPARTMENT Z 0 U 0 J 0 J e) x a 01 = o ° A Q 0 m ei u1 0 W a m 1- H LL 0 >- -J a 0 obi O. in ri J Preferred Materials 00 N 000 O N N c -I e-1 N N O 0 00 Ol CO CO m M b Od 01 rn M T lD (.0OI 1- m ci $49,473.27 $24,776.45 $17,628.47 $41,661.60 01 0'( 01 x -i- u1 O s—ie�-i M M NO m m ul lfl CO '1 00 M Hubbard Construction $23,824.99 $49,451.96 lD i 00 mm $31,247.26 $5,648.42 0 c N l0 V l0cn M 01 u1 ci CO ^ $28,72533 N u1 ,--i0 `iN ul �. L �in to N $28,623.66 in N 0 00 a" M Duval Asphatl $23,140.80 0000 N 001 a u1 0 00 0 o m 0 Cr; N to m V cri01 N R 0011 o Lfl t\ r• -•N ui N 0O RN c CO CO N o CO $48,315.78 $315,333.05 ci CO M In m M $346,866.36 Description Sturdivant Avenue (from Pine St. to Seminole Rd.) Length = 540 ft. / Width = 24 ft. **Include 442' x 2 of 4" Painted Yellow Centerline Hibiscus Street (from Levy Rd. to the dead end) 1Length = 1,938 ft. / Width = 20 ft. Parkside Drive (from 11 th St. to Plaza Dr.) Length = 954 ft. / Width = 21 ft. 'Ocean Blvd. (from 10th St. to 13th St) Length =1,043 ft. / Width = 18 ft. **Include 1852' x 2 of 4" Painted Yellow Centerline Plaza Drive (from Ocean Blvd. to East Coast Dr) Length = 201 ft. / Width = 18 ft. West 1't St. to the parking lot at Tideviews Park, proceeding east to the dead end, including the round -about beside Veteran's Park. Approximate Footage is: Length = 1,632 ft. / Width = 22 ft. W. 14th Street (from Orchid St. to Mayport Rd.) Length = 698 ft. / Width = 22 ft. **Include 27' x 2 of 4" Painted Yellow Centerline 5th Street (from East Coast Dr. to Ocean Blvd.) Length = 254 ft. / Width 20 ft. Brista de mar Circle (from 20th St. to 20th St.) Length = 1,071 ft. / Width = 18 ft. Sea Oats Drive (from Saturiba Dr. to 19th St.) Length = 1,379 / Width = 24 ft. BASE BID TOTAL 10% CONTINGENCY OF BASE BID TOTAL TOTAL (BASE + 10% CONTINGENCY) mW ci N 01 d' LI) 00 N 00 01 O, --i r 0 N N 5 CL 0 0 co cL 0 U J CO v = con' m ce COON_ u ;P, c , N C6 0 N- Q N O Z Q U a. Z J J_ 5 i 4t Preferred Materials, Inc. X X X X X X X X X X X X X X X 0) m co 0 am M d9 Hubbard Construction Company X X X X X X X X X X X X X X X $314,860.25 Duval Asphalt Products X X X X X X X X X X z NO (statement that information will be provide upon award) X X X m M cG co cc d' M to Required Documents Submission in Triplicate Document Requirements Checklist E L O LL 0) Bid Form ,Bid Bond - 5% Drug Free Workplace Certification Public Entity Crimes Statement Public Records Provision Form New Vendor Information Form Proof of Experience - 5 years in Milling & Paving License Financials - Last 2 Years Insurance References - 3 Documentation of Receipt of any Addenda (2 issued on 6/2/17) Total (Base Bid + 10% Contingency) Award of Bid is based on Department Analysis and Approval by the City Commission (if over $25,000) OR City Manager (if Tess than $25,000) Agenda Item 4D June 26, 2017 CITY OF ATLANTIC BEACH crry COMMISSION MEETING STAFF REPORT AGENDA ITEM: 2016 Gabriel Roeder Smith & Company City of Atlantic Beach Retirement System Actuary Reports SUBMITTED BY Russell Ca ffey, Director of Finance DATE: June 5, 2017 BACKGROUND: Each year, the Pension Board of Trustees authorizes an actuary to perform an annual valuation of our retirement systems. The purpose of the valuation is to measure the funding progress, to detemiine the employer contribution rate and to provide actuarial in -formation for Governmental Accounting Standards Board. The City is required to contribute to each retirement system, the dollar amount specified in the valuations, This year's valuation indicates an increase of $156,546 to $1,332,118 for the General Employee Plan and a decrease of $16,779 to $728,754 tbr the Police Officers' Plan. The long term funding ratios of the plans are 75% for General, which is a decrease of 1%, and 69% for the Police, which is an increase of 2%. UDGE`11: 'These items will increase the 2018 Operating Budget by $139,767. RECOMMENDATIONthifiornational. Purposes ATTACHMENTS/LIN.KS: A) - Actuarial Valuation Report for General Employees Retirement System (link) B) - Actuarial Valuation Report for Police Officers' Retirement System (link) C) - Pension Analysis (attachment) REVIEWED BY CITY MANAGER: At. t a clameri. C Pens ..n .An.a 1. ysis City of Atlantic Beach Pension Analysis Monday, April 10, 2017 Agenda Item 4D June 26, 2017 CONS Figures per - FY16 Actuary Report Covered Payroll $ 1,615,044 Normal Cost as a percentage of covered payroll 15.26% If COAB were to adopt Cal's Propos 1 % increase 3% Lump sum payout Year 1 Year 2 (Y1 *10%)1 Year 3 (Y1 *20%)1 Vi - 25% contribution of new payroll Y2 - 25% contribution of new payroll Y3 • 25% contribution of new payroll $ 48,451 1,615,044 1,776,548 1,938,053 403,761 444,137 484,513 COAB Current Plan 11 05% Y1 - 15.26 % Normal Cost 15,82% Y2 • 15.26 % Normal Cost2 22 67% Y3 - 15,26 % Normal Cost? 3 year total $ 6,710,508 Increase to payroll over 3 years $ 956,798 16,63% $ 1,615,044 1,663,495 1,713,400 246,456 253,849 261,465 3 year total 5,753,709 Source tlat:k,59r!011e,com Q2,23i1) Police are in line to receive a 20 percent pay increase over thiee years, plus a one-time lump sum payment this year when the deal 15 finalized. Current employees would also have more generous pension benefits restored that post city leaders axed as part of a major 2015 pension -reform agreement, The 401(k) -style account Curry offered new hires is also far more generous than what is typically found in the private sector, The city would contribute 25 percent of an officer's salary into the account from day one; employees would contribute 10 percent, Officers would fully vest after three years, and they would have the same death and disability benefits available under the current pension plan. And those benefits — for current and Mute employees — would be hard to alter in the future. Curry agreed to leave them untouched for up to a decade, as long as city finances outperform certain economic benchmarks. 1 - COAB Not the .,Jax„corn articie didn't articulate the timing of the .20% pay increase,. For this calculi:at:Ion it was assumed to be itfil% of the originall payroll n year 2 and year 3, The 254 .contribution of 'payro0i would be. 'kin pasted by he I ming ot the 207 increase. 2 CO.AB Note: the riforrithal pension cost will fluctuate ieh new actuary repocts„ For this calculatkan there was no estimated fluctuation in normai cast,. C,3,1cutaUon performed by (DAR Departsm:,,Til Rcaffey@coaLLus 9041413801 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: RFP 17-01: Stormwater Master Plan Update -- Scopad Fees SUBMITTED BY: Scott Williams, Interim Public Works Direct DATE: June 5,2017 BACKGROUND: Agenda Item 4E June 26, 2017 In Januar), 2017, the Commission approved Stairs recommendation ofJoncs Edmunds & Associates, Inc. to produce a Stonnwater Master Plan Update and authorized staff to negotiate scope and fees for these services. Staff has reached an agreement with Jones Edmunds on the Scope of Services and Fee Proposal and has prepared an Agreement for Professional Services with Jones Edmunds Ibr the project. An overview of the Scope of Services includes review of prior City Stormwatcr Master Plans, Plan Updates and Capital Improvement Projects; historical drainage problem areas in the City; GI' drainage database; condition of ditch systems and maintenance options; current requirements for on- site storage, impervious surface limits and on-site mitigation; and sea -level rise literature regarding how communities in the SE are planning for and dealing with current and future impacts. Deliverables will include an intermediate scale model of the City's stomwater system, a 10 -year ('IP Plan that includes a planning -level cost, recommended timeline for implementation, and maintenance requirements for each recommended project; and a Final Report documenting the Findings of all review items. The Base Fee Proposal is $178,284.00. Staffagrees with adding a 10% contingency ($17,828,40) to cover unforeseen, out of scope items that may arise during the project, more thoroughly described in "Task 6: Contingency" in the Scope of Services dated June 1, 2017 (Exhibit A), for a total of $196,112.40. BUDGET: The Public Works Stormwater Account, 470-0000-538-6300, includes $250,000 budgeted for design services for the Stormwater Master Plan Update. RECO "NDATION: Staffrecommends the Commission approve the Scope of Services and Fee Proposal for the Stormwater Master Plan Update and authorize the City Manager to sign the Agreement with Jones Ednumds, ATTACHMENTS: I) EJCDC Agreement for RFQ 17-01: Stormwater Master Plan Update between COAB and Jones Edmunds & Associates, Inc. 2) Scope of Services for Stormwater Master Plan Update dated June 1, 2017. REVIEWED BY CITY MANAGER: Agenda Item 4E June 26, 2017 This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the controlling Laws and Regulations. AGREEMENT BETWEEN OWNER AND ENGINEER FOR STUDY AND REPORT PROFESSIONAL SERVICES Prepared by ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE and Issued and Published Jointly by ACEC mo -4,4 .414N4.04114,1„4N, N 4,4 0,444, A cliff American Society of Civil Engineers GtNilkN 4 : ON VRAt, 0 16( ,,Alf PICA AGC of America C1174';, Qoallity Potrip4e,, Quidrity Opoliods National Society of Professional Engineers Professional Engineers in Private Practice AMERICAN COUNCIL OF 'ENGINEERING COMPANIES ASSOCIAIED .GENERAL CONTRACTORS OF AMERICA, AMERICAN SOCIETY OF CIVIL ENGINEERS PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE iTPractice pf the ATIONAL SOCIETY OF .PROFESSIONAL ENGINEERS EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services, Copyright (‘-_,) 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of CivH Engineers, and Associated General Contractors of America, All rights reserved, Agenda Item 4E June 26, 2017 Copyright .© 2009: National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314-2794 (703) 684-2882 ww e. American Council of Engineering Companies 1015 15th, Street: N.W., Washington, .13C 20005 (202) 347-7474 American Society of Civil Engineers 1801 AlexanderBell Drive, Reston, VA 20191-4400 (800) 548-2723 VON ,a SCe,Orf2, Associated General Contractors of America 2300i son Boulevard, Suite 400, Arlington, VA 22201-3308 (703) 548-3118 ww,114,s1.911 The copyright for EJCDC E-525 is owned jointly by the four EJCDC sponsoring organizations listed above. The National Society of Professional Engineers (NSPE) is the Copyright Administrator for the RICDC documents; please direct all inquiries and requests regarding EJCDC copyrights to NSPE NOTE: EJCDC publications may be ordered directly from any of the four sponsoring organizations above. Fonore information on EJCDC please visit www, ejcd c r TABLE OF CONTENTS Agenda Item 4E June 26, 2017 Page ARTICLE 1 — SERVICES OF ENGINEER 1 1.01 Scope 1 ARTICLE 2 — OWNER'S RESPONSIBILITIES 1 2.01 General 1 ARTICLE 3 — SCHEDULE FOR RENDERING SERVICES 2 3.01 Commencement 2 3.02 Time for Completion 2 ARTICLE 4 4.01 4.02 4.03 4.04 4.05 ARTICLE 5 — INVOICES AND PAYMENTS 2 Invoices 2 Payments 2 Payment for Basic Services (Lump Sum Basis) 3 Payment for Additional Services 3 Disputed Invoices 3 — OPINIONS OF COST 3 3 4 5.01 Opinions of Probable Construction Cost 5.02 Opinions of Total Project Costs ARTICLE 6 — GENERAL CONSIDERATIONS 4 6.01 Standards of Performance 4 6.02 Use of Documents 4 6.03 Insurance 5 6.04 Termination 5 6.05 Controlling Law 6 6.06 Successors, Assigns, and Beneficiaries 6 6.07 Dispute Resolution 7 6.08 Environmental Condition of Site 7 6.09 Indemnification and Mutual Waiver 8 6.10 Limitation of Engineer's Liability 9 6.11 Miscellaneous Provisions 9 ARTICLE 7 — DEFINITIONS 10 7.01 Defined Terms 10 ARTICLE 8 — EXHIBITS AND SPECIAL PROVISIONS 12 8.01 Exhibits Included 12 8.02 Total Agreement 12 8.03 Designated Representatives 12 8.04 Engineer's Certifications 12 EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Pagei AGREEMENT BETWEEN OWNER AND ENGINEER FOR STUDY AND REPORT PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of the City of Atlantic Beach, FL Jones Edmunds & Associates, Inc. Agenda Item 4E June 26, 2017 , 2017 ("Effective Date") between ("Owner") and ("Engineer"). Engineer's services under this Agreement are generally described as follows: RFQ 17-01: Professional Engineering Services for the Atlantic Beach Stormwater Master Plan Update. ("Assignment"). If Engineer's services under this Agreement are a part of a more extensive project of the Owner, such project is generally identified as follows: ("Project"). Owner and Engineer further agree as follows: ARTICLE 1— SERVICES OF ENGINEER 1.01 Scope A. Engineer shall provide, or cause to be provided, the services set forth herein and in Exhibit A. ARTICLE 2 — OWNER'S RESPONSIBILITIES 2.01 General A. Owner shall pay Engineer as set forth in Article 4. B. Owner shall provide Engineer with all criteria and full information as to Owner's requirements for the Assignment, including design objectives and constraints, space, capacity and perfoumance requirements, flexibility, and expandability, and any anticipated funding sources and budgetary limitations. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society, of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 1 Agenda Item 4E June 26, 2017 C. Owner shall furnish to Engineer all existing studies, reports, and other available data pertinent to the Assignment, obtain or authorize Engineer to obtain or provide additional reports and data as required, and furnish to Engineer such services of others as may be necessary for the performance of Engineer's services. D. Owner shall arrange for safe access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform services under the Agreement. E. Owner shall be responsible for, and Engineer may rely upon, the accuracy and completeness of all requirements, instructions, reports, data, and other information Owner -furnished by Owner to Engineer pursuant to this Agreement. Engineer may use such requirements, instructions, reports, data, and information in performing or furnishing services under this Agreement. ARTICLE 3 — SCHEDULE FOR RENDERING SERVICES 3.01 Commencement A. Engineer is authorized to begin rendering services as of the Effective Date. 3.02 Time for Completion A. Engineer shall complete its obligations within a reasonable time. Specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided in Exhibit A, and are hereby agreed to be reasonable. B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer's services is impaired, or Engineer's services are delayed or suspended, then the time for completion of Engineer's services, and the rates and amounts of Engineer's compensation, shall be adjusted equitably. ARTICLE 4 — INVOICES AND PAYMENTS 4.01 Invoices A. Preparation and Submittal of Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and the terms of this Article. Engineer shall submit its invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. 4.02 Payments A. Application to Interest and Principal: Payment will be credited first to any interest owed to Engineer and then to principal. B. Failure to Pay: If Owner fails to make payments due Engineer for services and expenses within 30 days after receipt of Engineer's invoice, then: 1. Engineer will be entitled to interest on all amounts due and payable at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day; and EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society, of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 2 Agenda Item 4E June 26, 2017 2. Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Owner has paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all claims against Engineer for any such suspension. 4.03 Payment for Basic Services (Lump Sum Basis) A. Using the procedures set forth in Paragraph 4.01, Owner shall pay Engineer for Basic Services as follows: 1. A Lump Sum amount of $178,284.00, with a 10% contingency ($17,828.40) to cover unforeseen, out of scope items that may arise during the project, as more formally described in Task 6 of the Scope of Services dated June 1, 2017 (Exhibit A), for a total of $196,112.40. B. The portion of the compensation amount billed monthly for Engineer's services will be based upon Engineer's estimate of the percentage of the Assignment actually completed during the billing period. 4.04 Payment for Additional Services A. For Additional Services, Owner shall pay Engineer an amount equal to the cumulative hours charged to providing the Additional Services under the Assignment by each class of Engineer's employees, times standard hourly rates for each applicable billing class; plus reimbursable expenses and Engineer's Consultants' charges, if any. Engineer's standard hourly rates and reimbursable expenses schedule are set forth in Exhibit C. 4.05 Disputed Invoices A. If Owner contests an invoice, Owner shall promptly advise Engineer of the specific basis for doing so, may withhold only that portion so contested, and must pay the undisputed portion. ARTICLE 5 — OPINIONS OF COST 5.01 Opinions of Probable Construction Cost A. Engineer's opinions of probable Construction Cost are to be made on the basis of Engineer's experience and qualifications and represent Engineer's estimate as an experienced and qualified professional generally familiar with the construction industry. However, because of the limited and preliminary nature of the Assignment, and because Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors' methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of probable Construction Cost prepared by Engineer. If Owner requires greater assurance as to probable Construction Cost, Owner must employ an independent cost estimator. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 3 Agenda Item 4E June 26, 2017 5.02 Opinions of Total Project Costs A. The services, if any, of Engineer with respect to Total Project Costs shall be limited to assisting the Owner in collating the various cost categories which comprise Total Project Costs. Engineer assumes no responsibility for the accuracy of any opinions of Total Project Costs. ARTICLE 6 — GENERAL CONSIDERATIONS 6.01 Standards of Performance A. Standard of Care: The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. B. Consultants: Engineer may employ such Consultants as Engineer deems necessary to assist in the performance or furnishing of the services, subject to reasonable, timely, and substantive objections by Owner. C. Reliance on Others: Subject to the standard of care set forth in Paragraph 6.01.A, Engineer and its Consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. D. Engineer shall not be required to sign any documents, no matter by whom requested, that would result in the Engineer having to certify, guarantee, or warrant the existence of conditions whose existence the Engineer cannot ascertain. Owner agrees not to make resolution of any dispute with the Engineer or payment of any amount due to the Engineer in any way contingent upon the Engineer signing any such documents. E. Engineer shall not have any construction -related duties under this Agreement. Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a contractor to comply with Laws and Regulations applicable to such contractor's furnishing and performing of its work. 6.02 Use of Documents A. All Documents are instruments of service, and Engineer shall retain an ownership and property interest therein (including the copyright and the right of reuse at the discretion of the Engineer) whether or not the Assignment or Project is completed. Owner shall not rely, in any way, on any Document unless it is in printed form, signed or sealed by the Engineer or one of its Consultants. B. Either party to this Agreement may rely that data or information set forth on paper (also known as hard copies) that the party receives from the other party by mail, hand delivery, or facsimile, are the items that the other party intended to send. Files in electronic media foinuat of text, data, EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 4 Agenda Item 4E June 26, 2017 graphics, or other types that are furnished by one party to the other are furnished only for convenience, not reliance, by the receiving party. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. If the parties agree to other electronic transmittal procedures, such procedures shall be set forth in an exhibit to this Agreement. C. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise during storage or transmittal, the party receiving electronic files agrees that it will perform acceptance tests or procedures within ten days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any data deficiencies detected within the ten-day acceptance period will be corrected, if possible, by the party delivering the electronic files. D. When transferring documents in electronic media format, the transferring party makes no representations as to long-term compatibility, usability, or readability of such documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the documents' creator. E. Owner may make and retain copies of Documents solely for Owner's information and reference in connection with the specific subject matter of the Documents, subject to receipt by Engineer of full payment for all services relating to preparation of the Documents, and subject to the following limitations: (1) Owner acknowledges that such Documents are not intended or represented to be suitable for use by Owner unless completed by Engineer; (2) the Documents are instruments of study and report services only, and are not final design or construction documents, (3) no Document shall be altered, modified, or reused by Owner or any third party for any purpose except with Engineer's express written consent; (4) any use, reuse, alteration, or modification of the Documents, except as authorized in this Agreement or by Engineer's written consent, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and Consultants; (5) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any unauthorized use, reuse, alteration, or modification of the Documents; and (6) nothing in this paragraph shall create any rights in third parties. 6.03 Insurance A. Engineer will maintain insurance coverage for Workers' Compensation, General Liability, Professional Liability, and Automobile Liability and will provide certificates of insurance to Owner upon request. 6.04 Termination A. Termination for Cause: The obligation to continue perfoimance under this Agreement may be terminated: 1. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 5 Agenda Item 4E June 26, 2017 the terminating party. Failure to pay Engineer for its services is a substantial failure to perform and a basis for termination. 2. By Engineer: a. upon seven days written notice if Engineer believes that Engineer is being required by Owner to furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or b. upon seven days written notice if the Engineer's services are delayed for more than 90 days for reasons beyond Engineer's control. c. Engineer shall have no liability to Owner on account of a termination by Engineer under Paragraph 6.04.A.2. 3. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 6.04.A.1. if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. B. Termination for Convenience: Owner may terminate the Agreement for Owner's convenience effective upon the Engineer's receipt of written notice from Owner. C. The terminating party under Paragraphs 6.04.A or 6.04.B may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. D. In the event of any termination under Paragraph 6.04, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination. 6.05 Controlling Law A. This Agreement is to be governed by the law of the state or jurisdiction in which the subject matter of the Assignment is located. 6.06 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 6.06.B the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 6 Agenda Item 4E June 26, 2017 B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise in this Agreement: 1. Nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Contractor, Subcontractor, Supplier, or other individual or entity, or to any surety for or employee of any of them. 2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. Any and all Documents prepared by Engineer, including but not limited to the Report to be prepared pursuant to Exhibit A, are prepared solely for the use and benefit of Owner, unless expressly agreed otherwise by Engineer. 6.07 Dispute Resolution A. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. 6.08 Environmental Condition of Site A. Owner has disclosed to Engineer in writing the existence of all known and suspected Asbestos, PCBs, Petroleum, Hazardous Waste, Radioactive Material, hazardous substances, and other Constituents of Concern located at or near the Site, including type, quantity, and location. B. Owner represents to Engineer that to the best of its knowledge no Constituents of Concern, other than those disclosed in writing to Engineer, exist at the Site. C. If Engineer encounters or learns of an undisclosed Constituent of Concern at the Site, then Engineer shall notify (1) Owner and (2) appropriate governmental officials if Engineer reasonably concludes that doing so is required by applicable Laws or Regulations. D. It is acknowledged by both parties that Engineer's scope of services does not include any services related to Constituents of Concern. If Engineer or any other party encounters an undisclosed Constituent of Concern, or if investigative or remedial action, or other professional services, are necessary with respect to disclosed or undisclosed Constituents of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Constituents of Concern; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 7 Agenda Item 4E June 26, 2017 E. If the presence at the Site of undisclosed Constituents of Concern adversely affects the performance of Engineer's services under this Agreement, then the Engineer shall have the option of (1) accepting an equitable adjustment in its compensation or in the time of completion, or both; or (2) terminating this Agreement for cause on 30 days notice. F. Owner acknowledges that Engineer is performing professional services for Owner and that Engineer is not and shall not be required to become an "owner" "arranger," "operator," "generator," or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, which are or may be encountered at or near the Site in connection with Engineer's activities under this Agreement. 6.09 Indemnification and Mutual Waiver A. Indemnification by Engineer: To the fullest extent permitted by law, Engineer shall indemnify and hold harmless Owner, and Owner's officers, directors, members, partners, agents, consultants, and employees from reasonable claims, costs, losses, and damages arising out of or relating to the Assignment or Project, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of Engineer or Engineer's officers, directors, members, partners, agents, employees, or Consultants. B. Indemnification by Owner: Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants as required by Laws and Regulations. C. Environmental Indemnification: To the fullest extent permitted by law, Owner shall indemnify and hold hairnless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from and against any and all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys and other professionals, and all court, arbitration, or other dispute resolution costs) caused by, arising out of, relating to, or resulting from a Constituent of Concern at, on, or under the Site, provided that (1) any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, and (2) nothing in this paragraph shall obligate Owner to indemnify any individual or entity from and against the consequences of that individual's or entity's own negligence or willful misconduct. D. Percentage Share of Negligence: To the fullest extent permitted by law, a party's total liability to the other party and anyone claiming by, through, or under the other party for any cost, loss, or damages caused in part by the negligence of the party and in part by the negligence of the other party or any other negligent entity or individual, shall not exceed the percentage share that the party's negligence bears to the total negligence of Owner, Engineer, and all other negligent entities and individuals. E. Mutual Waiver: To the fullest extent permitted by law, Owner and Engineer waive against each other, and the other's employees, officers, directors, members, agents, insurers, pal tilers, and EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society, of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 8 Agenda Item 4E June 26, 2017 consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Assignment or Project. 6.10 Limitation of Engineer's Liability A. To the fullest extent permitted by law, the total liability, in the aggregate, of Engineer and Engineer's officers, directors, partners, members, employees, agents, and Consultants, or any of them, to Owner and anyone claiming by, through, or under Owner, for any and all injuries, losses, damages and expenses whatsoever arising out of, resulting from, or in any way related to the Assignment, this Agreement, or the Project from any cause or causes including but not limited to the negligence, professional errors or omissions, strict liability, or breach of contract or warranty, express or implied, of Engineer or Engineer's officers, directors, partners, members, employees, agents, or Consultants, or any of them, shall not exceed the total amount of $50,000 or the total compensation paid to Engineer under this Agreement, whichever is greater. 6.11 Miscellaneous Provisions A. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. B. Survival: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. C. Severability: Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Engineer, which agree that the Agreement shall be refouned to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. D. Waiver: A party's non -enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. E. Accrual of Claims: To the fullest extent permitted by law, all causes of action arising under this Agreement shall be deemed to have accrued, and all statutory periods of limitation shall commence, no later than the date of completion of the Assignment. F. Limitation of Liability of Individual Engineers: PURSUANT TO FLORIDA STATUTES SECTION 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF ENGINEER MAY NOT BE HELD INDIVIDUALLY LIABLE FOR ECONOMIC DAMAGES RESULTING FROM NEGLIGENCE UNDER THIS AGREEMENT IF THE CONDITIONS OF SECTION 558.0035 ARE SATISFIED. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 9 Agenda Item 4E June 26, 2017 ARTICLE 7 — DEFINITIONS 7.01 Defined Terms A. Wherever used in this Agreement (including the Exhibits hereto) terms (including the singular and plural forrus) printed with initial capital letters have the meanings indicated in the text above, in the exhibits, or in the following provisions: 1. Additional Services — The services to be performed for or furnished to Owner by Engineer in accordance with Part 2 of Exhibit A of this Agreement. 2. Agreement — This written contract for study and report professional services between Owner and Engineer, including all exhibits identified in Paragraph 8.01 and any duly executed amendments. 3. Asbestos — Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 4. Basic Services — The services to be performed for or furnished to Owner by Engineer in accordance with Part 1 of Exhibit A of this Agreement. 5. Constituent of Concern — Any substance, product, waste, or other material of any nature whatsoever (including, but not limited to, Asbestos, Petroleum, Radioactive Material, and PCBs) which is or becomes listed, regulated, or addressed pursuant to (a) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq. ("CERCLA"); (b) the Hazardous Materials Transportation Act, 49 U.S.C. §§1801 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901 et seq. ("RCRA"); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.; and (g) any other federal, state, or local statute, law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 6. Construction Cost — The cost to Owner of the construction of a recommended solution presented in the Report furnished by Engineer under Exhibit A, or of a specific portion of the Project for which Engineer has agreed to provide opinions of cost. Construction Cost includes the cost of construction labor, services, materials, equipment, insurance, and bonding, but does not include costs of services of Engineer or other design professionals and consultants; cost of land or rights-of-way, or compensation for damages to properties; Owner's costs for legal, accounting, insurance counseling, or auditing services; interest or financing charges incurred in connection with the Project; or the cost of other services to be provided by others to Owner. Construction Cost is one of the items comprising Total Project Costs. 7. Consultants — Individuals or entities having a contract with Engineer to furnish services with respect to this Assignment as Engineer's independent professional associates and consultants, subcontractors, or vendors. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society, of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 10 Agenda Item 4E June 26, 2017 8. Documents — Data, studies, reports (including the Report referred to in Exhibit A), and other deliverables, whether in printed or electronic media format, provided or furnished by Engineer to Owner pursuant to this Agreement. 9. Effective Date — The date indicated in this Agreement on which it becomes effective, but if no such date is indicated, the date on which this Agreement is signed and delivered by the last of the parties to sign and deliver. 10. Engineer — The individual or entity named as such in this Agreement. 11. Hazardous Waste — The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time. 12. Laws and Regulations; Laws or Regulations — Any and all applicable laws, rules, regulations, ordinances, codes, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 13. Owner — The individual or entity with which Engineer has entered into this Agreement and for which Engineer's services are to be performed. 14. PCBs — Polychlorinated biphenyls. 15. Petroleum — Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non -hazardous waste and crude oils. 16. Project — The total study, design, and construction to be carried out by Owner through its employees, agents, design professionals, consultants, contractors, and others, of which the Assignment is a preliminary part. 17. Radioactive Material — Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time to time. 18. Site — Lands or areas where the subject matter of the Assignment or the Project is located. 19. Total Project Costs — The total cost of study, design, and construction of the Project, including Construction Cost and all other Project construction labor, services, materials, equipment, insurance, and bonding costs, allowances for contingencies, and the total costs of services of Engineer and other design professionals and consultants, together with such other Project -related costs that Owner furnishes for inclusion, including but not limited to cost of land, rights-of-way, compensation for damages to properties, Owner's costs for legal, accounting, insurance counseling, and auditing services, interest and financing charges incurred in connection with the Project, and the cost of other services to be provided by others to Owner. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 11 Agenda Item 4E June 26, 2017 ARTICLE 8 — EXHIBITS AND SPECIAL PROVISIONS 8.01 Exhibits Included A. Exhibit A, Engineer's Scope of Services dated May 17, 2017. B. Exhibit B, Engineer's Fee Schedule. 8.02 Total Agreement A. This Agreement, (together with the exhibits identified above) constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 8.03 Designated Representatives A. With the execution of this Agreement, Engineer and Owner shall designate specific individuals to act as Engineer's and Owner's representatives with respect to the Assignment and the responsibilities of Owner under this Agreement. Such an individual shall have authority to transmit instructions, receive information, and render decisions relative to the Assignment on behalf of the respective party whom the individual represents. 8.04 Engineer's Certifications A. Engineer certifies that it has not engaged in corrupt, fraudulent, or coercive practices in competing for or in executing the Agreement. For the purposes of this Paragraph 8.04: 1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the selection process or in the Agreement execution; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the selection process or the execution of the Agreement to the detriment of Owner, or (b) to deprive Owner of the benefits of free and open competition; 3. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the selection process or affect the execution of the Agreement. EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society, of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 12 Agenda Item 4E June 26, 2017 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: Engineer: City of Atlantic Beach Jones Edmunds & Associates, Inc. By: By: Kevin Hogancamp Title: Interim City Manager Kenneth S. Vogel, PE Title: Managing Director & Senior Vice President Date Signed: Date Signed: Engineer License or Firm's Certificate No. (if required): CA 8141 State of: Florida Address for giving notices: Address for giving notices: Kevin Hogancamp, City Manager Stanley F. Ferreira, Jr., PE, President & CEO 800 Seminole Road 730 NE Waldo Road Atlantic Beach, FL 32233 Gainesville, FL 32641 Designated Representative (Paragraph 8.03.A): Designated Representative (Paragraph 8.03.A): Name: Scott Williams Name: Brian Icerman, PE Title: Interim Public Works Director Title: Depaitment Manager Phone Number: 904-247-5834 Phone Number: 904-744-5401 Facsimile Number: 904-247-5843 Facsimile Number: 904-744-6267 E -Mail Address: swilliams@coab.us E -Mail Address: bicerman@jonesedmunds.com EJCDC E-525 Agreement Between Owner and Engineer for Study and Report Professional Services. Copyright © 2009 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Page 13 SCOPE OF SERVICES JONES Agenda Item 4E June 26, 2017 DMUNDS RFQ 17-01 Professional Engineering Services, City of Atlantic Beach Stormwater Master Plan PREPARED FOR: City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 DATE: June 1, 2017 SUBJECT: 2017 Stormwater Master Plan Update Jones Edmunds Proposal No. 95239461-16 1 BACKGROUND The City of Atlantic Beach is engaging the services of Jones Edmunds & Associates Inc, to update the City's Stormwater Master Plan. The Stormwater Master Plan Update (SWMPU) will reflect the current land use and storrnwater conveyance systems. We will use the latest light detection and ranging (LIDAR) data with updates to areas where the ground surface has changed significantly. Jones Edmunds will review the following items as part of the SWMPU: Prior City Stormwater Master Plans, Plan Updates, and Capital Improvement Projects (CIP), including the City of Jacksonville and Florida Department of Transportation (FOOT) plans that may affect the City system. Historical drainage problem areas in the City. • The City's geographic information system (GIS) drainage database. The condition of the City's ditch systems and maintenance options. • The City's current requirements for on-site storage (Land Development Regulations, Section 24-66 (b)), impervious surface limits, and on-site mitigation. • Sea -level rise literature regarding how communities in the Southeast are planning for and dealing with current and future impacts. Jones Edmunds will develop the following items as part of the SWMPU: An intermediate scale interconnected Channel and Pond Routing (ICPR) 4 model of the City's stormwater system, A 10 -year CIP Plan that includes a planning -level cost, recommended timeline for implementation, and maintenance requirements for each recommended project. A Final Report documenting the findings of the above-bulleted items. A key element to the SWMPU is stakeholder communication. The primary stakeholders of the SWMPU are the citizens of the City. Jones Edmunds will participate in two Commission Workshops to gather resident and Commissioner input on storrnwater problems in the City. One at the beginning of the project to solicit input and discuss expectation's of the study. The second during the development of the 10 -year CIP Plan. Throughout the project, we will stay in close communication with the City Public Works staff. 95239-461-16 June 2017 1 2017 Stormwater Master Pan Update Agenda Item 4E June 26, 2017 2 SCOPE OF SERVICES 2.1 TASK 1: PROJECT MANAGEMENT, QUALITY ASSURANCE AND QUALITY CONTROL (QA/QC), AND PUBLIC MEETINGS Jones Edmunds uses Deltek Vision, a Project Management System that combines expert -level management staff with effective technologies to meet project goalls, schedules, and budgets. The system provides our managers and our clients with timely, accurate information concerning the progress of work and its cost. We focus on four components in our results -focused project management approach: • The Project Plan • Schedule and Budget Control • Communication • QA/QC This task includes time for project management and QA/QC for the various Stormwater Masterplan Tasks. Progress meetings and conference calls conducted over the proposed project schedule to review deliverables status and project issues, if any, are included. Two Commission Workshops and one presentation to the City Commission are expected: We expect to meet with City staff at the completion of each task and provide status updates monthly. The Jones Edmunds team includes two subconsultants, Hanson Professional Services and Carper Engineering, LLC. Jones Edmunds will conduct a Kickoff Meeting with City staff and the subconsultants to review the project goals, scope, and schedule, We will aiso review communication protocols, points of contact, and the QA/QC plan, DELIVERABLES' • Meeting attendance and summaries. • Presentation materials for resident and City Commission meetings, 2.2 TASK 2: COLLECT AND REVIEW EXISTING DATA Jones Edmunds will collect and review existing stormwater information. The following data are examples of items that may be beneficial to collect and catalog. Prior City Stormwater Master Plans, Plan Updates, and CIPs, including the City of Jacksonville and FDOT plans that may affect the City system. • Historical drainage problem areas in the City, • The City's GIS drainage database. • The City's current requirements for on-site storage (Land Development Regulations, Section 24-66 (b)), impervious surface limits, and on-site mitigation. Sea -level rise literature regarding how communities in the Southeast are planning for and dealing with current and future impacts. • SWMM5 Models from the 2012 SWMPU, 2010 City of Jacksonville LiDAR data. • Federal Emergency Management Agency (FEMA) Flood insurance Study (FIS) covering the City. • Natural Resources Conservation Service (NRCS) (Soil Survey Geographic [SSURGO]) and Institute of Food and Agricultural Sciences (IFAS) soils data for the area. ▪ Rainfall data for significant weather events since the previous SWMPU. • St: Johns River Water Management District (SJRVVMD) Land Use GIS Feature Class, 95239-461-16 June 2017 2 201 Z Storrnwater Master Plan Update Agenda Item 4E June 26, 2017 During this task, Jones Edmunds will coordinate with City staff to schedule the first Commission Workshop. Hearing from stakeholders as early as possible is essential, The results of this task (information collected, City input, and public input) will be the foundation for the SVVMPU. DELIVERABLES: a Draft SWMPU Report Table of Contents. • Draft Chapter cataloging the information beneficial to Tasks 3 and 4 from previous studies that we collected and reviewed. Draft Chapter documenting our review and recommendations for the City's Land Development Code requirement for on-site storage. Draft Chapter documenting planned and ongoing sea -level rise measures by other municipatities in the Southeast and our recommendations for the City. • Attend and present (if needed) at the Commission Workshop 2.3 TASK 3: DEVELOP THE. ICPR4 MODEL Jones Edmunds will use the 2010 LiDAR flight completed by the City of Jacksonville to characterize surface features. We will create a 5 -foot -by -5 -foot Project Digital Elevation Map (DEM) from the LiDAR data to characterize the land surface. Changes in grading due to new development and re -development since the 2010 LiDAR flight create topographic voids. No topographic void replacements are included. We will model parameterize the model in these areas based on construction drawings or as -built drawings Jones Edmunds will create a database that represents the IICPR4 model. Storing the data in GIS will facilitate model reviews, public meeting presentations, and future updates to the model. We will develop the model schematic in GIS. Jones Edmunds will use Environmental Resource Permit (ERP) plans, as - built drawings, City stormwater asset data, and limited site visits to confirm drainage patterns when updating the schematic, We will vary the level of detail to match historical flooding problems identified in Task 1, The model will have less detail outside the historical problem areas. For these areas, we will only including major stormwater features. Jones Edmunds wilt provide the City with an updated model schematic showing the proposed model schematic for review before model parameterization. Jones Edmunds will parameterize the model hydraulically using the DEM, previous model' information (charm& sections, pipe inverts, pipe sizes, etc,), plan data, and limited new survey. We will use survey - grade Real Time Kinematic (RTK) equipment to perform an engineering survey for pipe inverts of up to 20 pipes for which no other elevation information is available. We will parameterize the hydrology using land use data, aerial imagery, soils layers, and the DE Jones Edmunds will test the updated model for reasonableness and address significant instability issues before calibrating the model. We will calibrate the model using the November 2015 storm event. To the extent that the calibration data support it, we will consider total runoff volume, peak stages, hydrograph timing, and peak flows collectively for the calibration event. We will document the calibration process and results, We will also provide the City with model input and output files of the calibration event, and incorporate the appropriate model changes from the calibration event into the design -event model. Jones Edmunds will evaluate the effect of redevelopment on the City's stormwater system. We will create 10 -year and 25 -year future conditions models. The 10 -year future condition model will reflect additional impervious area in the City based on redevelopment. The 25 -year future conditions model will reflect additional impervious area, and possible changes to the boundary conditions and hydrology. Using the results from the existing conditions and two future conditions models, Jones Edmunds will plot inundation areas in GIS for the, 10-, 25-, and 100 -year 24-hour events. The mapping process wilt include sloped water surface plotting in the creeks for the 10-, 25-, and 100 -year events, These events cover the permitting requirements of the City, SJRVVMD, and FEMA, 95239-461-16 June 2017 201 7 Stormwater 3 r Plan Update Agenda Item 4E June 26, 2017 DELIVERABLES: ▪ Project DEM. Model geodatabase. • ICPR4 Model files (existing conditions, calibration, and future conditions • Inundation mapping results. • Draft Report Chapter documenting the modeling performed. 2.4 TASK 4: DEVELOP A 10 -YEAR GIP PLAN Jones Edmunds will select up to ten locations based on the model and historical problem areas to present to the City as potential locations for conceptual designs. In collaboration with the City staff, we will choose eight priority locations to develop conceptual designs and budget level opinions of probable costs. We will include recommended maintenance practices with the designs and costs. Jones Edmunds recommends a Commission Workshop during this task. We recommend meeting with the City's residents and the City Commission after we select the eight locations before, finalizing the 10 -year CIP. Jones Edmunds will create a proposed conditions hydraulics model from the design event model that includes all of the final costed conceptual designs. We will use this model to confirm that the proposed designs are beneficial by reducing flooding and do not conflict with each other. After the City has reviewed and commented on all of the conceptual designs and budget level costs, Jones Edmunds will rank the eight locations. We propose considering the following criteria when ranking the projects, Ability to obtain permits - CIPs that are difficult to permit often have hidden costs and significant implementation delays. Citizen involvement - When citizens do not accept a project, implementation becomes problematic putting staff and elected officials in a difficult position. Cast -benefit - A favorable cost -benefit ratio makes obtaining grant funding easier and has acceptance from the local community and elected officials. Multi-purpose A project that can provide benefits in multiple areas (e.g., flood protection, water quality, and recreation) has a greater chance of having a favorable cost -benefit ratio and having community acceptance. Operation and maintenance (O&M) - The O&M associated with a project is an important consideration. DELIVERABLES: • Map and narrative of the eight priority locations. al Draft Report Chapter documenting 10 -year CIP Plan including budget level costs and ranking. 2.5 TASK 5 ANAL. STORMWATER MASTER PLAN REPORT Jones Edmunds will incorporate final comments from the City into the report chapters delivered during Tasks 2, 3, and 4. We will provide the City with the final Stormwater Master Plan Report and model files. At completion of this Task, we recommend a final presentation to the City Commission to present the final report. 95239-461-16 June 2017 4 2017 Stormwater Master Plan Update Agenda Item 4E June 26, 2017 DELIVERABLES: • Five hardcopies and an electronic copy of the final SWMPU. • Five hardcopy maps of the model schematic, five hardcopy maps of the inundation mapping, and five hardcopy maps of the 10 -year CIP locations, Electronic copies of the final GIS data, and model input and output files. 2.6 TASK 6: CONTINGENCY Jones Edmunds proposes a contingency task to capture unforeseen, out of scope, items that arise during the project. When collecting and compiling the volume and type of information that will be used during the project, small additions to the Scope can yield significant benefits to the City. We propose to use this Task on a time -and -material basis, only after authorization' from the City Project Manager. The time and material rates will be same rates used to create the lumps sum fee for Tasks 1 through 5. We will estimate the fee for each assignment before requesting approval from the City. DELIVERA LES: To be determined. 3 SCHEDULE AND COMPENSATION Jones Edmunds expects to complete this Scope of Services according to the schedule below. This Scope of Services has three public meetings and several City review periods. The final schedule may vary based on the ability to complete these items in a timely manner. We will perform these services on a lump -sum basis, except for Task 6, which we will complete on a time -and -material basis with authorization from the City Project Manager, Table Task Project Budget and Expected Schedule Anticipated Start Task 1: Project Management, Quality ContrOl and: Quality Assurance, and Public Meetings Task 2: Collect and Review Existing Data Task 3: Developthe iCpR4 Model Task 4: Develop a 10 -year CIP Plan Task 5: Final ,Stormwater Master Platt Report Task 6: Contingency 'fatal June 2017 June 2017 July 2017 September 2017 December 2017 June 201i 4 CLARIFICATIONS AND ASSUMPTIONS a Public Meeting Attendance: Kickoff Meeting Jones Edmunds (2), Hanson (1), Carper (1) o Historic Fiooding Commission Workshop— Jones Edmunds (2), Hanson (1), Carper (1) o CIP Co mission Workshop — Jones Edmunds (2), Hanson (2) o Final Report Presentation to Commission — Jones Edmunds (2) We assume no site survey information is needed for the new developments since 2010. Conceptual designs investigated during Task 4 are not 30% designs. This scope does not include AutoCAD drawings or permitting of the conceptual designs. Anticipated Finish December 2017 July 2017 August 2017 November 2017 December 2017 Fee $25,508 S14,482 $50,097 $70,667 $17,530 December 2017 $178,284 95239-461-16 5 June 2017 2017 Stormwater Master Plan Update U E 0 O N O L a 0 1. a Title/Job Description $25,508 N6,- CO CO V' O V' o 10 69 69 nO CO CO (O CO 0 t` 0.. 69 69 136 129 476 352 104 o (f) N 69 o 0 0) 0 69CO 69 00Z$ 00Z$ O o CO 69 0 o 0 cO 69 d. m (0 69 $28,098 $5,076 404 48 17 32 $33,330 $6,204 $1,683 $2,464 $40 078 CO V' d CO CO $30.00 $47.00 $36.00 $28.00 $82.50 $129.25 $99.00 $77.00 v.- v<t - CO 24 8 N 40 200 0 N $52.00 $37.00 $143.00 $101.75 N V O_ M Task 6: Contingency 11 1 1 CO N N CO 6o 6i 9 N O CO N 69 0 CO 40 80 80 24 0 0) 0 M to 0 (n 0 n 64 co 69 CD r x_ 00 O Total Hours Total Costs Labor Rate Hourly Rate (Labor x 150% OH x 10% Profit) TASK DESCRIPTIONS Task 1: Project Management, Quality Control and Quality Assurance, and Public Meetings Task 2: Collect and Review Existing Data Task 3: Develop the ICPR4 Model Task 4: Develop a 10 -year CIP Plan Task 5: Final Stormwater Master Plan Report Agenda Item 5A June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSIONER MEETING STAFF REPORT AGENDAITE DATE: SUBMITTED BY: BACKGROUND: FUNDING: REQUESTED ACTION: CITY "MANAGER: Pension Board of Trustees - Fifth Membcr June 15,2017 Russell Caffey, Finance Director Sec 2-302 of the City Code states that the Police Officers' Pension Board of Trustees will consist of five (5) trustees with the fifth member selected by the other four (4) members. The term of office for the Trustees is fbur years. At the May 11, 2017 meeting, the Police Officers' Pension Board of Trustees voted to select Robert Liggero as the fifth board member to serve through June 10, 2021, This appointment is recommended as Robert Liggero is a resident of Atlantic Beach & was selected unanimously by the Police OfficersPension Board of Trustees. No .funding is required for this action.. That the City Commission appoints Robert Liggero to fill the fifth seat on the Police Officers' Pension Board of Trustees beginning June 11, 2017 and ending June 10, 2021. Agenda Item 5A June 26, 2017 DIVISION 4. - POLICE OFFICERS'RETIREMENTSYSTEM Sec. 2-302. - Board of trustees. (a) The sole and exclusive administration of and responsibility �r the proper of the systemend for making effective the provisions of this article is hereby vested in a board of trustees. The board is hereby designated as the plan administrator. The board shall consist of five (5) trunteaa. bwo (2) of whom, otherwise prohibited by law, shall be legal residents of thenib/. who shall be appointed by the Atlantic Beach City Cnnnnoianinn, and two (2) of whom shall be b f thh hall belected bahjoirity f the police officers who are members of the system. The fifth tru es al be chosen by a majority of the previous four (4) trustees as provided for herein and such person's name shall be submitted to the Atlantic Beach Cit Comm. is'sion. Upon receipt of the fifth person's name, the Atlantic Beach City CO/mmission shall, as a ministerial duty, appoint such person to the board as its fifth trustee. The fifth trustee shall have the same rights as each of the other four (4) trustees appointed or elected as herein provided and shall serve a four-year term unless he sooner vacates the office. Each resident trustee shall serve as trustee for a period of four (4) yeara, unless he sooner vacates the office or is sooner replaced by the Atlantic Beach City Commission at whose pleasure he shall serve. Each member trustee shall serve as trustee for a period offour (4) ymere, unless he sooner leaves the employment of the city as apo|ioa officer or otherwise vacates his office as truoten, whereupon a suooeaaormha|| be chosen in the same manner as the departing trustee. Each trustee maysucceed himself office. DROP participants can be elected as but not vote fore|aoted trustees. The board shall establish and administer the nominating and e|eotionprocedures for each election. The board shall meet at Ieast quarterly each year. The board shall be a legal entitywith, in addition to other powers and responsibilities contained henoin, the power to bring and defend lawsuits of every kind, nature, and description. Agenda Item 8A June 26, 2017 STAFF REPORT City of Atlantic Beach C'ornmission Meeting AGENDA ITEM: Proposed budget amendment ordinance to appropriate City Development Block Grant (CDBG) that carried over from prior years. DATE: June 5, 2017 SUBMITTED BY: Russell Catfey, Finance Director BACKGROUND: Previous CDBG Projects have an unspent balance that can be carried over to FY17 and appropriated as part of COAB's current year project. BU GET: RECO M Mid -year budget amendment to appropriate $37,324 in revenue and $37,324 in expenditures in the CDBG Grant Fund. ENDATION: To move the proposed ordinance amending the 2016-17 annual budget to first reading on July 10, 2017. ATTACHMENT: 1. Proposed Ordinance REVI : ED BY CITYMANAGER: Agenda Item 8A June 26, 2017 ORDINANCE NO. XX -XX -XXX AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time -to -time, and WHEREAS, the City is amending the operating budget to add net revenue totaling $37,324 and net expenses totaling $37,324 for the City Development Block Grant (CDBG) Fund. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The Fiscal Year 2016/2017 Budget to be amended as follows: CDBG GRANT FUND Revenues: CDBG — Reimbursement Total Revenues Expenses: CDBG — Infrastructure Total Expenses $ 37,324 $ 37,324 $ 37,324 $ 37,324 Fund Balance <$0> 2. This ordinance shall take effect immediately upon its adoption. Mitchell Reeves Mayor / Presiding Officer Approved as to form and correctness: ATTEST: Brenna M. Durden, Donna L. Bartle, CMC City Attorney City Clerk AGENDA ITEM: SUBMITTED BY: DATE: Agenda Item 9B June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT 90 -Day Calendar for the Mayo • and Commission Yvonne Calverley, Executive Assistant to the City Manager June 15, 2017 STRATEGIC PLAN LINK: None BACKGROUND: BU DGET: RECOMMENDATION: ATTACHMENT; CITY ANAGER: The 90 -day calendar is included on the agenda for the purpose of setting meeting dates, determining the tocation, time and whether or not to videotape special meetings and workshops if the Commission desires, The rolling 90 -day calendar will be revised after receiving input from City staff and the Commission and will be included in each agenda for consideration. Special notes: • Budget Workshops are scheduled for July 12th and July 19th at 5 pm. • A Town Hall Meeting is scheduled for 10 am on Saturday, July 22 at the Commission Charnber. None Approve the 90 -Day Calendar for July through September 2017 1) Mayor and Commission 90 -Day Calendar (July through September 2017) o. 1111 1170 Ho % Pei 0 1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Mayport Road speed limit SUBMITTED BY: Kevin Hogenca DATE: June 21, 2017 BACKGROUND: Amended Agenda Item 9C June 26, 2017 The prospect of reducing the speed limit on Mayport Road in Atlantic Beach from 45 mph to 35 mph is an age-old discussion. The bottom line is that the Atlantic Beach community largely desires for the speed limit to be lowered and that the Florida Department of Transportation — citing its 85th -percentile method of determining appropriate speed limits -- says doing so isn't justified. But when preservation and quality of human life are at stake, business as usual is not good enough. PERSPECTIVE: Vehicle speeds are a leading factor in traffic injuries and deaths, plain and simple. Indeed, the odds of a pedestrian surviving the force of a car collision begin to plummet as the impact speed exceeds 20 mph. Traveling at 20 mph also gives a motorist much more leeway to react and avoid collisions in the first place. Atlantic Beach is not alone among cities wanting to save lives with lower speed limits. Zero Network, which advocates for policies to reduce traffic deaths and injuries, says state permission is a key obstacle to traffic safety that cities have to deal with. In Portland, Ore., for example, the city is challenging the "85th percentile rule," the long -held traffic engineering practice of measuring travel speeds on a street, then setting the speed limit at the rate that 85 percent of drivers do not exceed. Portland has proposed to reevaluate speed limits according to a matrix of factors that account for motorists' proximity to walkers and bikers. The maximum speed limit would be 30 mph on streets with unprotected bike lanes, and for streets with sidewalks on each side. Meanwhile, New York City recently made 25 mph its default speed limit and, months after Boston voted to lower speed limits, the Massachusetts legislature agreed to let cities do what they feel is best for their citizens. Mayport Road seems to be a prime example of how the 85th -percentile rule isn't applicable in all situations. That's because the rule doesn't contemplate the presence of pedestrians or bicyclists — only vehicle speed. On Mayport Road, most of the people who are killed and seriously injured due to motor vehicle crashes are pedestrians and bicyclists. (Regarding my use of the word "crashes" rather than "accidents: The Associated Press recently updated its recommended language from traffic "accidents" to "crashes," acknowledging that these are not random calamities, but rather Amended Agenda Item 9C June 26, 2017 something we have collective and individual control over.) Speed limit studies are a practice, and engineering judgement is a vital part of that practice. Blind adherence to the 85th -percentile rule without considering the community context is problematic. Indeed, it could be argued that the 85th -percentile rule seems simply reinforce and legitimize dangerous driving speeds on streets from which bicyclists and pedestrians aren't separated by barriers. RECOMMENDATION: Those of us who care most about the people who live in and visit Atlantic Beach have a shared goal to keep all people safe as they move about the community. As such, the City of Atlantic Beach should do everything it can to reduce the risk of fatalities and injuries due to automobile accidents on Mayport Road. Why not? As such, I am proposing that the City conduct a full -court press to lower the speed limit, including but not limited to: • Passage of a City Commission resolution endorsing the speed -limit reduction, followed by formal requests for consideration/endorsement by the following public officials: Duval County legislative delegation representing the Beaches; the Mayport Naval Station commander; the Jacksonville Chamber of Commerce's Beaches Division; Mayport Road businesses; public health officials; advocates for pedestrian and bicycle safety; and other community leaders and stakeholders. • Advocating for home rule: that is, pursuing enabling state legislation permitting local communities to establish lower speed limits. In addition to lowering speed limits, the City should pursue opportunities to make safety - enhancing traffic -engineering improvements on Mayport Road. ATTACHMENTS • FDOT speed zone study (March 2017) • Vision Zero Network "Manage Speed to Safe Levels" summary • Washington Post article, "As traffic deaths soar, cities pursue lower speed limits to eliminate fatalities" (Feb. 25, 2017) • FDOT speed limit reduction denial letter (January 2009) • FDOT speed limit reduction denial letter (May 2002) • Interim Police Chief Vic Gualillo email string (concluding April 28, 2017) re enforcement and request to FDOT for a new traffic speed study. • Interim Community Development Director Derek Reeves email (June 13, 2017) re traffic engineering design changes Amended Agenda Item 9C June 26, 2017 ' 01001,fff ,"114111' 111161010,011'y District Two Traffic Operations 2198 Edison Avenue Jacksonville, Florida 32204-2730 Speed Zone Study SR AlA Mayport Road from Atlantic Boulevard to SR 116 (Wonde wood Drive) Duval County Section Number 72230000, Mile Post 0.000 to 3,509 Assignment Report Number 2017.0105 March 2017 Prepared By: ,Jr. Richard M, Mime Approved By: Abimael Collazo-Vargas, P. E. RE. #77776 Traffic Service Engineer!! Approval Date: 0/ This report is prepared solely for the purpose of identifying, evaluating, and planning safety improvements on public roads; and is therefore exempt from discovery or admission under 23 U,S,C, 409. Page 1 of 12 Amended Agenda Item 9C June 26, 2017 Study Request Traffic Operations was requested to evaluate the speed limits on SR A1A (Mayport Road) from MP 0.000 (Atlantic Boulevard) to MP 3.308 (SR 116 Wonderwood Drive). This corridor provides access to and from the Mayport Naval Base and a review of these speed limits may be warranted. This request came from Maria Mark, Program Coordinator for the Environmental Leadership Program at the Environmental Center at UNF, who desires a decrease in the speed limit from 45 mph to 35 mph. The Traffic Operations Office has initiated an investigation of the current speed regulations to determine the best course of action to resolve this concern. Existing Conditions A site review of this location was done for this study as well as an observation of the traffic on three occasions. This segment is a six lane divided highway with curb and gutter from M.P. 0.000 to M.P. 1.213 with eleven foot lanes. And it is a four lane divided highway with curb and gutter from M.P. 1.213 to M.P. 3.509 with twelve foot lanes. Additionally, there is sidewalk in the northbound and southbound directions for the length of the corridor. The design speed of this roadway is 45 mph. Data Collection Spot speed studies were performed at M.P. 0.575, M.P. 1.146, M.P. 1.890, and M.P. 2.683. For the speed studies, only free flowing traffic were recorded. The spot speed studies in the northbound direction were performed on 3/21/2017, a Tuesday at 1420 and the conditions were clear and dry. The spot speed studies in the southbound direction were performed on 3/22/2017, a Wednesday at 1431 and the conditions were clear and dry. The spot speed study at M.P. 0.575 resulted in a northbound 85th percentile of 43 mph with a ten mile pace of 31 to 40 mph. And a southbound 85th percentile of 44 mph with a ten mile pace of 34 to 43 mph. 100 samples were taken in the northbound and southbound directions. The spot speed study at M.P. 1.146 resulted in a northbound 85th percentile of 46 mph with a ten mile pace of 36 to 45 mph. And a southbound 85th percentile of 48 mph with a ten mile pace of 39 to 48 mph. 100 samples were taken in the northbound and southbound directions. The spot speed at M.P. 1.890 resulted in a northbound 85th percentile of 48 mph with a ten mile pace of 37 to 46 mph. And a southbound 85th percentile of 44 mph with a ten mile pace of 36 to 45 mph. 100 samples were taken northbound and southbound. The spot speed at M.P. 2.683 resulted in a northbound 85th percentile of 50 mph with a ten mile pace of 41 to 50 mph. And a southbound 85th percentile of 52 mph with a ten mile pace of 41 to 50 mph. 100 samples were taken in the northbound and southbound directions. All speed study data is included in Appendix A. Crash data were reviewed from 1/1/2014 to 4/5/2017 from the Signal Four and CARS databases. This search resulted in 524 crashes over the 3.5 mile stretch of road over a three year and four month period. The crashes in this segment were predominantly at the signalized intersections as expected. The Traffic Operations Safety Department is currently executing a corridor safety study for this location that should be completed by the end of the year 2017. However, it should be noted that according to the Speed Zoning for Highways, Roads, and Streets in Florida Manual, a higher number of crashes occur when the speed differential is greatest. Individual speeds at the 85th percentile level are by definition the safest speed for travel. Page 2 of 12 Amended Agenda Item 9C June 26, 2017 Recommendations American Association of State Highway and Transportation Officials (AASHTO) defines a roadway's design speed as "the maximum safe speed that can be maintained over a specified section of highway when conditions are so favorable that the design features of the highway govern". This is the maximum speed prudent drivers would choose when ambient conditions are very good and traffic volumes are light. Additionally, the Speed Zoning for Highways, Roads, and Streets in Florida Manual, A speed limit should not differ from the 85th percentile speed or upper limit of the 10 -mph pace by more than 3 mph and it shall not be less than 8 mph. Based on the design speed of the roadway being set at 45 and the results of the speed study, no adjustment to the speed limit is recommended at this time. Conclusion Because the design speed of this roadway is 45 mph and the results of the speed study support a speed limit of 45 mph, Traffic Operations does not recommend any change to the speed limit of this roadway. Page 3 of 12 Appendix ... _ :tu I .._Da a Amended Agenda Item 9C June 26, 2017 Page 4 of LASER SURVEY DETAILS <Mayport Road southbound M.P..575> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 15:10> MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> FILENAME: 17032215.610 Amended Agenda Item 9C June 26, 2017 Page 1 of 1 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 15:00 0 0 1 2 1 3 1 5 3 5 4 5 2 0 2 3 1 3 3 4 0 0 0 1 15:15 1 0 1 3 1 2 1 2 0 5 3 3 5 5 3 4 4 4 0 1 0 2 0 1 VEH. 1 0 2 5 2 5 2 7 3 10 7 8 7 5 5 7 5 7 3 5 0 2 0 2 %ILE 1 1 3 8 10 15 17 24 27 37 44 52 59 64 69 76 81 88 91 96 96 98 98 100 LASER SURVEY SUMMARY <Mayport Road southbound M.P..575> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 15:10> FILENAME: 17032215.610 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 15:00 15:15 VEH. 49 51 AVG. 38.2 38.7 TOTAL VEHICLES = 100 AVERAGE SPEED = 38.45 TEN MILE PACE = 34 to 43 MINIMUM SPEED = 27 MAXIMUM SPEED = 50 50th PERCENTILE = 38 85th PERCENTILE = 44 END OF REPORT Page 5 of 12 LASER SURVEY DETAILS <Mayport Road northbound M.P. .575> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 14:20> FILENAME: 17032114.R20 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> Amended Agenda Item 9C June 26, 2017 Page 1 of 1 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 14:15 0 0 0 1 1 1 1 2 1 4 5 3 3 2 5 4 1 4 3 4 3 3 3 1 1 14:30 1 0 0 0 0 0 2 0 0 1 3 0 1 2 2 2 6 0 3 3 3 0 2 3 1 VEH. 1 0 0 1 1 1 3 2 1 5 8 3 4 4 7 6 7 4 6 7 6 3 5 4 2 %ILE 1 1 1 2 3 4 7 9 10 15 23 26 30 34 41 47 54 58 64 71 77 80 85 89 91 46 47 48 49 50 51 52 53 54 55 14:15 0 2 1 0 0 0 0 0 0 1 14:30 1 2 1 1 0 0 0 0 0 0 VEH. 1 4 2 1 0 0 0 0 0 1 %ILE 92 96 98 99 99 99 99 99 99 100 LASER SURVEY SUMMARY <Mayport Road northbound M.P..575> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 14:20> FILENAME: 17032114.R20 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 14:15 14:30 VEH. 60 40 AVG. 36.2 38.1 TOTAL VEHICLES = 100 AVERAGE SPEED = 36.97 TEN MILE PACE = 31 to 40 MINIMUM SPEED = 21 MAXIMUM SPEED = 55 50th PERCENTILE = 37 85th PERCENTILE = 43 END OF REPORT Page 6 of 12 LASER SURVEY DETAILS <Mayport Road southbound m.p. 1.146> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 14:59> MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> FILENAME: 17032214.B59 Amended Agenda Item 9C June 26, 2017 Page 1 of 1 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 14:45 0 0 1 0 0 1 0 0 0 1 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 15:00 1 1 1 2 0 1 2 1 0 1 1 2 0 4 2 1 2 4 2 4 5 2 4 2 2 VEH. 1 1 2 2 0 2 2 1 0 2 1 3 0 4 2 1 2 4 3 4 5 2 4 3 2 %ILE 1 2 4 6 6 8 10 11 11 13 14 17 17 21 23 24 26 30 33 37 42 44 48 51 53 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 14:45 0 0 0 0 1 0 2 0 1 0 0 1 0 0 0 0 0 15:00 4 3 5 2 5 4 3 5 2 1 3 3 0 1 0 0 1 VEH. 4 3 5 2 6 4 5 5 3 1 3 4 0 1 0 0 1 %ILE 57 60 65 67 73 77 82 87 90 91 94 98 98 99 99 99 100 LASER SURVEY SUMMARY <Mayport Road southbound m.p. 1.146> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 14:59> FILENAME: 17032214.B59 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 14:45 15:00 VEH. 11 89 AVG. 36.7 38.3 TOTAL VEHICLES = 100 MINIMUM SPEED = 16 MAXIMUM SPEED = 57 AVERAGE SPEED = 38.12 50th PERCENTILE = 39 85th PERCENTILE = 48 TEN MILE PACE = 39 to 48 END OF REPORT Page 7 of 12 LASER SURVEY DETAILS <Mayport Road northbound m.p. 1.146> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 14:39> FILENAME: 17032114.R39 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> Amended Agenda Item 9C June 26, 2017 Page 1 of 1 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 14:30 1 1 1 1 0 1 1 1 0 1 2 2 3 1 1 3 1 2 3 0 0 2 1 0 0 14:45 1 0 1 1 2 0 5 2 2 5 3 7 2 8 5 5 3 2 3 2 1 3 2 1 1 VEH. 2 1 2 2 2 1 6 3 2 6 5 9 5 9 6 8 4 4 6 2 1 5 3 1 1 %ILE 2 3 5 7 9 10 16 19 21 27 32 41 46 55 61 69 73 77 83 85 86 91 94 95 96 52 53 54 55 14:30 1 0 0 0 14:45 2 0 0 1 VEH. 3 0 0 1 %ILE 99 99 99 100 LASER SURVEY SUMMARY <Mayport Road northbound m.p. 1.146> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 14:39> FILENAME: 17032114.R39 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 14:30 14:45 VEH. 30 70 AVG. 39.5 40.2 TOTAL VEHICLES = 100 AVERAGE SPEED = 40.00 TEN MILE PACE = 36 to 45 MINIMUM SPEED = 27 MAXIMUM SPEED = 55 50th PERCENTILE = 40 85th PERCENTILE = 46 END OF REPORT Page 8 of 12 LASER SURVEY DETAILS <Mayport Road southbound m.p. 1.890> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 14:46> FILENAME: 17032214.R46 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> Amended Agenda Item 9C June 26, 2017 Page 1 of 1 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 14:45 1 0 1 1 2 1 2 2 1 5 3 3 4 2 10 3 4 8 2 10 5 10 6 4 6 VEH. 1 0 1 1 2 1 2 2 1 5 3 3 4 2 10 3 4 8 2 10 5 10 6 4 6 %ILE 1 1 2 3 5 6 8 10 11 16 19 22 26 28 38 41 45 53 55 65 70 80 86 90 96 47 48 49 50 51 52 53 14:45 1 0 1 1 0 0 1 VER. 1 0 1 1 0 0 1 LASER SURVEY SUMMARY <Mayport Road southbound m.p. 1.890> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 14:46> FILENAME: 17032214.R46 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 14:45 VEH. 100 AVG. 38.3 TOTAL VEHICLES = 100 AVERAGE SPEED = 38.34 TEN MILE PACE = 36 to 45 MINIMUM SPEED = 22 MAXIMUM SPEED = 53 50th PERCENTILE = 39 85th PERCENTILE = 44 END OF REPORT Page 9 of 12 LASER SURVEY DETAILS <Mayport Road northbound m.p. 1.890> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 14:58> FILENAME: 17032114.R58 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> Amended Agenda Item 9C June 26, 2017 Page 1 of 1 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 14:45 0 0 0 1 0 0 0 2 0 2 2 0 3 1 0 2 0 2 1 1 2 0 0 1 0 15:00 1 0 0 0 2 0 0 1 3 4 3 8 6 7 7 8 4 3 5 3 4 2 1 2 2 VEH. 1 0 0 1 2 0 0 3 3 6 5 8 9 8 7 10 4 5 6 4 6 2 1 3 2 %ILE 1 1 1 2 4 4 4 7 10 16 21 29 38 46 53 63 67 72 78 82 88 90 91 94 96 53 54 55 56 14:45 0 0 0 0 15:00 1 2 0 1 VEH. 1 2 0 1 %ILE 97 99 99 100 LASER SURVEY SUMMARY <Mayport Road northbound m.p. 1.890> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 14:58> FILENAME: 17032114.R58 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 14:45 15:00 VEH. 20 80 AVG. 41.4 42.7 TOTAL VEHICLES = 100 MINIMUM SPEED = 28 MAXIMUM SPEED = 56 AVERAGE SPEED = 42.47 50th PERCENTILE = 42 85th PERCENTILE = 48 TEN MILE PACE = 37 to 46 END OF REPORT Page 10 of 12 LASER SURVEY DETAILS <Mayport Road southbound m.p. 2.683> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 14:31> FILENAME: 17032214.R31 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> Amended Agenda Item 9C June 26, 2017 Page 1 of 1 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 14:30 1 0 1 0 0 0 0 0 0 1 0 0 2 0 2 1 2 2 1 9 3 5 5 7 5 VER. 1 0 1 0 0 0 0 0 0 1 0 0 2 0 2 1 2 2 1 9 3 5 5 7 5 %ILE 1 1 2 2 2 2 2 2 2 3 3 3 5 5 7 8 10 12 13 22 25 30 35 42 47 47 48 49 50 51 52 53 54 55 56 57 58 59 14:30 7 8 8 8 6 5 1 2 5 1 0 1 1 VEH. 7 8 8 8 6 5 1 2 5 1 0 1 1 %ILE 54 62 70 78 84 89 90 92 97 98 98 99 100 LASER SURVEY SUMMARY <Mayport Road southbound m.p. 2.683> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/22 14:31> FILENAME: 17032214.R31 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 14:30 VER. 100 AVG. 46.0 TOTAL VEHICLES = 100 AVERAGE SPEED = 46.03 TEN MILE PACE = 41 to 50 MINIMUM SPEED = 22 MAXIMUM SPEED = 59 50th PERCENTILE = 47 85th PERCENTILE = 52 END OF REPORT Page 11 of 12 LASER SURVEY DETAILS <Mayport Road northbound m.p. 2.683> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 15:13> FILENAME: 17032115.R13 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> Amended Agenda Item 9C June 26, 2017 Page 1 of 1 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 15:00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 1 1 0 15:15 0 0 2 1 0 0 2 1 2 1 3 5 5 3 3 4 1 7 4 7 5 7 5 3 6 15:30 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 1 0 1 1 0 1 VEH. 1 0 2 1 0 0 2 1 2 1 3 6 5 3 3 4 3 7 4 8 6 8 7 4 7 %ILE 1 1 3 4 4 4 6 7 9 10 13 19 24 27 30 34 37 44 48 56 62 70 77 81 88 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 15:00 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15:15 1 3 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 15:30 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 VEH. 2 4 1 1 1 0 1 0 0 0 1 0 0 0 0 0 0 0 1 %ILE 90 94 95 96 97 97 98 98 98 98 99 99 99 99 99 99 99 99 100 LASER SURVEY SUMMARY <Mayport Road northbound m.p. 2.683> <clear and dry> POSTED SPEED LIMIT: <45> SURVEY STARTED: <2017/03/21 15:13> FILENAME: 17032115.R13 MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <80> TIME 15:00 15:15 15:30 VEH. 7 84 9 AVG. 48.7 43.3 45.9 TOTAL VEHICLES = 100 AVERAGE SPEED = 43.88 TEN MILE PACE = 41 to 50 MINIMUM SPEED = 26 MAXIMUM SPEED = 69 50th PERCENTILE = 45 85th PERCENTILE = 50 END OF REPORT Page 12 of 12 MANAGE SPEED pc SAFE LEVELS a in:1 d o s us Is .. C al P Visi ~ Given the vulnerability of the hurnan body,it is the force of a crash related to speed and weight -- that most determines the severity. Someone waiking who [shit byacar moving at2Qmph has a90% chance of survvaI, wbile that person only has doser to a i0% chance of survivat if hit by a car moving at 40 mph. IfacomrnunityisseriousmbowtVisionZero active management ofspeeds should beatop engineering, policy, and egislative priority. Thre are three major ways to do this: �adway th t physically'c a sp eds through traffic calming and geometric design (examples include narrower travel lanes, roundabouts, and speed humps). The physical design of a roadway is the frst and most impactful way to encourage speeds at sate Feves. HIT BY A VEHICLE TRAVELING AT: Amended Agenda Item 9C June 26, 2017 - 11. ° ~~- — - sa d 7^ in a complicated, multi- modal environment, this rneans setting defult speed limits at levels where severe injuries are unlikely when ocar collides with mpedestrian - ideally 20 mph or less. This may require a change to some of the most established traffic engireering practices, such as setting speed imits at the 85th percent le of car movements, as well as Iegislative action. The tirne is long overdue to change outdated, detrirnental policies such as this. rce s Automated speed enforcement is a well-teste and proven strategy to encourage safe speed, Cities such as Washington D.C., Chicago, NYC and many others across the world have effective1y discouraged speeding via the use of safety cameras. A particuiariy tirnely bereft is that this technology can lessen the degree of poiice offtcer discretion required in making traffic stops, irnportant at a tirne when concerns about equitable law enforcement is at a particularly high and troubling level'. (continued on next page) HIT BY A VEHICLE TRAVELING AT: HIT BY A VEHICLE TRAVELING AT: nout o��Vw�de*�a��swrv�w 5 out of~wpedestrians survive nlynout n^mpedestrians survives ______ � 43: ,P" 23 Qbc Illasitingtou Transportation As tra 0 elimi By .Luz Lazo FIel),(uary 25 ea re e fata s soa eed tties Amended Agenda Item 9C June 26, 2017 cities s t Jurisdictions across the United States, including those in the Washington region, are embracing lower speed limits as the key to reversing the recent rise in traffic fatalities, Their efforts include lowering default speed limits and those in major corridors, and creating slow -driving zones in areas with heavy pedestrian traffic. Lowering speeds is a fundamental strategy for communities that are part of "Vision Zero," a program aimed at eliminating traffic fatalities and serious injuries, Locally, the District, Alexandria and Montgomery County have taken the "zero" pledge, joining a growing number of cities that have made the commitment in areas where drivers are increasingly sharing the road with bicyclists and pedestrians. New York, Boston and Seattle are among cities nationwide that have adopted the program. Officials in the jurisdictions say prioritizing safety over speed or convenience is crucial to rneeting their goal. According to research, if a vehicle hits a pedestrian while traveling at 20 rnph, the victim has a more than 90 percent chance of surviving. But if the vehicle is traveling 50 mph, the survival likelihood drops to 25 percent. "We know it's the speed that kills," said Leah Shahum, founder of the Vision Zero Network, a campaign supporting cities that have adopted the approach. "People make mistakes; humans are fallible. There will still be traffic crashes. But if they do so at a lower speed, the likelihood of walking away with a broken ankle or an injury that is survivable is dramatically greater than if there is high speed involved." The recent uptick in traffic fatalities after a years -long decline, combined with the disproportionate number of pedestrians and bicyclists being killed in the crashes, has added a sense of urgency to the mission, officials say. Road deaths in the United States increased 6 percent in 2016, reaching more than 40,000 for the first time in a decade, according to a recent report by the National Safety Council, Traffic fatalities had been declining significantly since the 19705 as a result of safer vehicles and increased enforcement of laws on drunken and impaired driving and the use of seat belts. Amended Agenda Item 9C Researchers attribute the recent increase mostly to the improved economy and lower gas prices, which dcttvmore people driving for work and pleasure. In the Washington area, the increases have not been as dramatic as those nationwide, but officials are concerned about the growing number of deaths involving pedestrians and cyclists. The District has committed to end traffic -related deaths by 2024, with a plan that lowers the default speed limit to 20 mph from 25 on some neighborhood streets and creating 15 mph zones from 7 a.m. to 11 p.m. on roadways around schools, parks, and senior and youth centers. The city also has proposed raising the penalty for excessive speeding to $500. Montgomery County is pressing the state to allow it to cut the default speed limit to 25 mph from 3o and lower the limit in some neighborhoods to 20 mph. Alexandria lowered the default speed limit in some neighborhoods by 10 mph last year to 25, and the city is studying reducing speed limits in areas where speed is consistently a factor in crashes. "The faster you are going over 20 miles per hour, the more likely the person that you hit is going to die. There is no question that reducing speed improves safety," said Michael Farrell, a senior transportation planner at the Metropolitan Washington Council of Governments. "The message out there is to slow down." But the approach is not without critics. Some say cities are using traffic data to justify raking in millions in traffic fines. Others contend that the proposals go too far, arguing that lowering speeds too much has a significant impact on travel times. Why, for example, set a 15 mph limit around schools when the facilities are closed, they say. John Townsend, a spokesman for AAA Mid -Atlantic, said lower speed limits could lead to unsafe lane changes and more crashes as motorists try to get around slower -moving vehicles. Drivers also fear, he said, that further reductions to the posted speed limits "will engender the proliferation of speed cameras," and turn city roads into "speed traps." In the District, where officials have proposed new and significantly higher fines for a variety of traffic offenses as part of the city's Vision Zero plan, public backlash stalled the plan for a year. Critics accuse the city of waging war on drivers. City officials say the goal is to protect all road users. In 2015,15 of the 26 people killed in traffic crashes were pedestrians, data shows. The number of pedestrians killed last year decreased to nine, but there were more total fatalities, at 28. In many of the cases, authorities say, speed was a factor. Vision Zero cities also are redesigning roads built for motor vehicles to make them safer for other users. The District, for example, has reduced some lanes to add protected bike lanes, and it has widened some sidewalks. District officials also are pushing for more automated enforcement to target traffic violators, chiefly speeders. The city operates 171 traffic cameras, according to D.C. police: 107 that monitor speed, 48 to catch red-light runners, eight at stop signs, and eight to detect vehicles that are above size and weight limits. The original Vision Zero action plan called for the Amenped.Agenda Item 9C deployment of up to 100 additional cameras by October 2017, though officials later said the mayor s tin41,g0 gmpIld not specify a number. Advocates say the strategies work. Two decades after launching its Vision Zero initiative, Sweden is known to have the world's safest roads. And there is growing evidence that the movement has had a positive impact in the three years since it started in the United States. In New York, the first city to adopt the program, traffic deaths declined for three consecutive years, down 23 percent overall, according to city data. The program is in use in about two dozen cities nationwide. Locally, Alexandria and Montgomery are just starting to hash out detailed strategies on enforcement, public education, street engineering and data collection. In the District, two years after Mayor Muriel E. Bowser (D) announced the city's commitment, a two-year action plan spelled out goals to create safe streets, protect vulnerable road users and prevent dangerous driving. A year after that plan was released, however, it's unclear how many of the deadlines have been met. The annual progress report that was due in October won't be released for another few weeks, city officials said. A national strategy on highway safety, "Toward Zero Deaths," was rolled out in 2015. Washington -area jurisdictions have supported a regional campaign that promotes road safety. In some jurisdictions, authorities have gotten creative — for example, sending police officers dressed like homeless people out to catch people texting while driving. "But there is more that we can do," Montgomery County Council President Roger Berliner said a year ago when announcing the county's "zero" pledge. "It is time to stop thinking of these fatalities as accidents. These are crashes that we can and must act to prevent. We must say to us, zero is our goal." Long-term success, officials say, requires cities to commit earnestly to the goal, using data to drive changes in policy and emphasizing education and enforcement. "We know that not everyone understands why we do make these changes," said Yon Lambert, Alexandria's transportation chief. But they are part of the shift from thinking that traffic fatalities are unavoidable tragedies. Vision Zero may not eradicate all crashes, but it can help cut down on the deadly ones, he said. "We know that we have a lot of work to get there," he said. Luz Lazo writes about transportation and development. She has recently written about the challenges of bus commuting, Metro's dark stations, and the impact of sequestration on air travel. Follow @luzcita CHARLIE CRIST GOVERNOR January 27, 2009 Florida Department of Transportation 2198 Edison Avenue, Mail Station 2815 Jacksonville, Florida 32204-2730 The Honorable John Meserve Mayor, City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233-5641 Dear Mayor Meserve and•City Commission: City Commission City of Atlantic Beach Amended Agenda Item 9C June 26, 2017 STEPHANIE C: KOPELOUSOS SECRETARY Last summer, you wrote to the Department of Transportation requesting that the speed limit on Mayport Road be lowered from 45mph to 35mph. Secretary Charles Baldwin replied that the Department would be glad to review the speed limit when the construction work on the road was complete. The construction work is now finished and we recently completed the speed study. As we have discussed before, the Department uses the "85th percentile" method for determining speed limits. The speed samples and study show that the existing 45mph speed limit is the safest and most reasonable speed for this section of roadway. The Department shares your concern for the safety of motorists and pedestrians along Mayport Road. Posting the speed limit at the "85th percentile" is the best method for determining the safest speed limit. Using this method, assures us that most motorists will be traveling at the speed limit they feel is safe and encourages all motorists to travel at the same speed. With motorists traveling at about the same speed, there is less braking, less lane changing and it is much easier for motorists to recognize safe gaps in the traffic for making left turns. Thank you for contacting the Department about lowering the speed limit on Mayport Road. However, our experience and speed study confirm that the speed limit should remain at 45mph on Mayport Road. eerely, ,u 1 / F. Scott, Jr., District Traffic perations Engineer JFS:rc cc: Charles W. Baldwin, P.E. Nick J. Tsengas, P.E. www. dat.state.fl.0 s ECYQED PAPER JEB BUSH GOVERNOR Florida Department of Transportation District II Traffic Operations Jacksonville Urban Office 2250 Irene St, MS 2815 Jacksonville, Florida 32204 904.360,5429 1.800,207 8236 Fax: 904.3605639 May 30, 2002 The Honorable John Meserve Mayor, City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233-5641 Dear Mayor Meserve: Amended Agenda Item 9C June 26, 2017 THOMAS F. BARRY, JR. SECRETARY RECEIVED JUN - 3 2001 CITY CLERK C'ty A S rt* 0,0.4 CI Date: Thank you for your letter and the resolution from the Atlantic Beach City Commission to Mr. Aage Schroder, District II Secretary, requesting that the Department change the speed limit on Mayport Road. As you arc aware, in the original response to your request Mr. Schroder asked me to write to you directly with the results of our speed study. The Department is required by Florida Statutes to use the "85th percentile" method of determining appropriate and safe speed limits. This method is based on extensive nationally accepted studies and observations which show that approximately 85% of motorists subconsciously adjust their speed to the prevailing roadway conditions and drive at a speed at which they feel safe and comfortable, regardless of thc posted speed limit. Utile speed limit is set at the speed most motorists are driving, traffic will flow smoothly and there will be little variation in speeds. With everyone driving at about the same speed, there is less braking and fewer lane changes along the roadway. These conditions result in fewer conflicts and fewer crashes. The speed zone study for Mayport Road consisted of the area from West 9th Street to just north of Wonderwood Drive. The field data was obtained during the period of May 9th to 16th, 2002. The 85th percentile speeds ranged from 46mph to 51mph in the northbound lanes and from 42mph to 50mph in the southbound lanes. The actual speeds of the traffic in the subject area indicate the posted speed limits are safe and reasonable for this section of roadway. Based on the above reasons, the Department cannot modify the posted speed limit at this time. www.dot.state.fLus RECYCLED PAPER Amended Agenda Item 9C June 26, 2017 Mayor John !vie -serve City of Atlantic Beach May 30, 2002 Page 2 Thank you again for your request to lower the speed limit on Mayport Road. Please do no hesitate to contact Traffic Operations Studies Engineer Rodney Cooper or me if we can be of further assistance to you on this or other matters relative to the state road system. District Traffic Operations Engineer JS/RHC/rhe Cc: Captain Matthew E. Schellhorn, US Navy Aage G. Schroder, III, P.E. File mayporupcal Amended Agenda Item 9C June 26, 2017 Hogencamp,Kevin Subject: FW: Mayport Road Speed studies From: Gualilio, Victor Sent: Friday, April 28, 2017 3:37 PM To: Hogencamp,Kevin <kHogencarnp@coab.us> Subject: FW: Mayport Road Speed studies Kevin, I wanted to update you on the traffic enforcement activity on Mayport Rd. We worked with 150 over a two week period on Directed Enforcement details on Mayport. JSO arranged for officers from the Zone 2 Traffic Task Force to work Mayport Rd an two different nights specifically to target Drunk Driving and the JSO Traffic Enforcement Unit worked on Mayport Rd a third night again to enforce DUI laws. In the past five weeks our officers have worked Directed Enforcement activity a minimum of 39 times and issued no less than 79 citations, and warnings, to drivers along the Mayport Rd corridor for various traffic infractions. This is definitely an increased level of attention specifically on Mayport Rd. We will continue to be mindful of the need for Traffic Enforcement presence on Mayport however there are other areas of the city where citizens have traffic concerns too. As is necessary we will shift specific Directed Enforcement activity to other areas where citizens have complained about traffic problems. There are five locations the department has identified as hot spots for traffic accident activity so those will remain on a list of places we ask our officers to frequent regulariy, a couple of those are on Mayport Rd, Also, below there is a response from FDOT letting us know that they are not able to perform a traffic data survey as we requested. FDOT only has "radar guns" to gather information, We feel that a seven day, twenty-four hour a day survey of traffic speed and volume may more accurately identify issues that need to be addressed. if you would like the PD to further investigate the means by which to accomplish gathering this data please let me know Commander Victor L. Guaiillo Operations Division Atlantic Beach Police Department 850 Seminole Rd Atlantic Beach FL 32233 (904)247-5859 ygualillofiqcoab.us Please note: Florida has o very broad public records low. Most written communications to or from government officials are public records available to the public and media upon request. Your e-mail communications may be subject to public disclosure under the Florida Public Records Law (F.S.5. 119.07). From: Cameron, David Sent: Monday, April 24, 2017 7:08 AM To: Gualillo, Victor <v. ualiilo ti)coabus> Subject: Fwd: Mayport Road Speed studies Amended Agenda Item 9C June 26, 2017 Begin forwarded message: From: "Bame, Richard" <Rir:hard,LiainePdot state 1 us> Date: April 20, 2017 at 4:58:19 PM EDT To: "Cameron, David" <ricarneronCip,lib.us> Subject: RE: Mayport Road Speed studies David, 1 have been informed that we do not use the tubes lire our speed studies. We no longer have that equipment so ‘ve use the radiAr gun method. If your organization or the City desire to collect the data, 1 .would he happy to help with the analysis. Thanks From: Cameron, David [mai) to:dca m ronla)p2 -ahu5.] Sent: Thursday, April 20, 2017 8:45 AM To: Bame, Richard Subject: FW: Mayport Road Speed studies Good Morning Sir was inquiring as to the status of this request from your supervisor, 1 would really like to have the counters out for this data, (one hose count machine for a lane and another for the other two lanes), For a week. Thank you. Lt. David Cameron Patrol Division, Atlantic Beach Police Department 850 Seminole Rd Atlantic Beach FL 32233 (904)247-5859 ext. 5950 dcameron tDcoab.us COURAGE * INTEGRITY • EXCELLENCE Please note: Florida hos o very broad public records taw, Most written communications to or from government offals ore public records available to the public and media upon request Your e -mad communications may be subject to publiccaclasure wider the Florida Public Records tow (.S.S. 1.191)7), From: Cameron, David Sent: Wednesday, April 12, 2017 11:14 AM To: 'Bame, Richard<Richard,Bame@dot.statei us> Subject: RE: Mayport Road Speed studies Thanks Richard 2 Amended Agenda Item 9C June 26, 2017 From: Bame, Richard [mailto:Richard3arnei242dot,statenti.us] Sent: Tuesday, April 11, 2017 12:59 PM To: Cameron, David <OcarneronPcoab.us> Subject: RE: Mayport Road Speed studies I will have to check with my supervisors and get back to you. 1 will be on the office tomorrow, Sent .from my T -Mobile 4G Device ------- Original message ----- From: "Cameron, David" <Ocamoronfikcclitb iLlis> Date: 4/11/17 12:57 PM (C1M`1.-05:00) To: "Bame, Richard" <Richard ..13airne@l.d o s:ta t u,;> Subject: RE: Mayport Road Speed studies HE We were looking at the need for volume as well as speed. The spot checks to me are inefficient due to the time of day being conducted and the least amount of traffic 'being surveyed. Is there another' option to get a full daily count with speed. Thanks Richard. From: Barne, Richard [maitto:Richard,Barntfidotstate.fliA Sent: Tuesday, April 11, 2017 12:56 PM To: Cameron, David ‹d rq,,e Subject: RE: Mayport Road Speed studies Lt. Cameron, .11 just finished performing one and it is being reviewed. We do not use the hoses, we used Lazer radar. Thanks Sent from my 4G LIE Device Original message -------- From: "Cameron, David" <0 cam ero 0.) Cp Date: 4/11/17 8:11 AM (GMT -05:00) To: "Baine„ Richard" <Richard latpe(ii),doLsti-4tejl,,L4> Subject:. RE: Mayport Road Speed studies Good Morning Richard, I have asked to get a timeline on when FDOT can do a full speed study (7 days data, 24 hours) using the hoses for Mayport Rd in our city jurisdiction. Can this be accomplished this month. Lt. David Cameron Amended Agenda Item 9C June 26, 2017 Patrol Division. Atlantic Beach Police Department 850 Seminole Rd Atlantic Beach FL 32233 (904)247-5859 ext 5950 dcameroolgicoab,us COURAGE * INTEGRITY * EXCELLENCE Please nate:: Floridahos a very broad public rc.%vrds law, Most written -mu con to, or frrn government o[t are public record available to the public and media upon request 'Your e-mail cammunicotions may be .sub)ect to public d6closure under the Florida Public Records Law (F,S.,S., „2119„07), From: Ba me, Richard kill:glij.t.9:13jCilP,0„,,41.7.:IIIE..CIPt.Illq.11.?..f.L.A,4A Sent: Wednesday, March 15, 2017 10:35 AM To: Cameron, David <cicanefo pcctb,.us> Subject: RE: Mayport Road Speed studies Cameron, The 10 mile pace represents the highest to number ot vehicles within any 10 mph range_ am going to insert a blurb from our Speed ManuaF on how speed limit 'Is calculated using 8S percentile and the 10 mile pace: According to Section 2B-13 of the MUTCD, "After an engineering study has been made in accordance with established traffic engineering practices, the Speed Limit (R2-1) sign (see Figure 2B-1) shall display the limit established by law, ordinance, regulation, or as adopted by the authorized agency. The speed limits shown shall be in multiples of 10 km/h or 5 mph." Any alteration and posting of speed limits on municipal or county streets and roads, as set forth in Section 316189 F.S., must be based upon an engineering and traffic investigation as promulgated herein by the FDOT. Altered speed Ilimits established solely on the basis of individual or group opinions are considered contrary to the intent of the statute. A speed limit should not differ from the 85th percentile speed or upper limit of the 10 - mph pace by more than 3 mph and it shall not be less than 8 mph. A speed limit of 4 to 8 mph less than the 85th percentile speed shall be supported by a supplemental investigation, which identifies the following: There are road or roadside features not readily obvious to the normally prudent driver, such as length of section, alignment, roadway width, surface condition, sight distance, traffic volume, crash experience, maximum comfortable speed in curves, side friction (roadside development), signal progression, etc., or; Other standard signs and markings have been tried but found ineffective Example: A measured 85th percentile speed of 42 mph would result in a 40 or 45 mph speed limit unless supplemental investigation conditions are met. The 40 or 45 mph limit Amended Agenda Item 9C June 26, 2017 then could be lowered 5 mph, thus producing a 35 or 40 mph speed limit (minimum potential speed limit). The maximum potential speed would be 45 mph unless the upper limit of the 10 -mph pace were greater than 42. Extreme care must be taken to assure that the condition upon which the 5 mph reduction is based on is not one that a driver may have taken into account either consciously or subconsciously. Otherwise, it will be given double weight and result in an unrealistically low speed limit. 1 ll()pe this helps explain, it' notlet nc know Thanks From: Cameron, David [ra?Jtv,.dcarberorlkil.,ebb,14d Sent: Wednesday, March 15, 2017 10:19 AM To: Bame, Richard Subject: RE: Mayport Road Speed studies Question: What does the liOmph pace mean. Cameron From: Same, Richard [rna[q.9:Rickard m dottJLe Sent: Wednesday, March 15, 2017 10:13 AM To: Cameron, David <ncapwroryiqqadb„Le> Subject: RE: Mayport Road Speed studies LC Cameron, Here is more of the raw data from the studies already sent. Thanks From: Cameron, David (cpaiito ca me R3THr.ai c_bab..y„.] Sent: Wednesday, March 15, 2017 10:09 AM To: Bame, Richard Subject: RE: Mayport Road Speed studies Understood From: Bame, Richard jrnAtoiRictiardBarpePOcitstatefi,I,,[si Sent: Wednesday, March 15, 2017 9:58 AM To: Cameron, David <dcarnerol.(92coah4ts> Subject: RE: Mayport Road Speed studies Lt. Cameron., will search for it, but it was before we started keeping electronic records, so nlight take a week or two. Amended Agenda Item 9C June 26, 2017 Thanks From: Cameron, David [ma ill:co gr-11(21,1(76:?,,c.pab] Sent: Wednesday, March 15, 2017 9:58 AM To: Bame, Richard: Subject: RE: Mayport Road Speed studies Richard Thank you for this information. May 1 get this data for previous years. Especially prior to the flyover being constructed and opened (what was that date), the medians being constructed and completed (what was that date) and the Wonderwood bridge opening (what was that date), Thank you very much. Lt. David Cameron Patrol Division Atlantic Beach Police Department 850 Seminole Rd Atlantic Beach FL 32233 (90,1)247-5859 ext„ 5950 dcarneron@coab,us COURAGE *INTEGRITY • EXCELLENCE Please note,:' Florida has o very broadpublic records lam ih4ost written communications to or fioin government officials ore public records available to the. pubilc and media upon request. 'Y'our e -moil corn mumications rnoy he subject to public disclosure under the Florid o Public Records taw (FSS 1VO7) From: Bame, Richard [mailtoftichard,Bamelthdotslate.fi Sent: Wednesday, March 15, 2017 9:29 AM To: Cameron, David <du role!' (6) cga b, uc> Cc: Falotico, Tony <Tonv.Falotico do t. s ta Coliazo, Abimael <Anil ri a el ,Co ctd teib Ausher, Jerry <le rly„A9sherPdotsta ten (S> Subject: Mayport Road Speed studies Lt. Cameron, Here are two past speed studies that were conducted on Mayport Road. One was in 2015 and the other in 2008/2009. If you need anything else please do not hesitate to call me. Thanks Dr. Richard M. Berne Traffic Operations Studies Specialist RK:hard.Bame_gdot.state fli.LiS 2198 Edison Avenue Jacksonville, FL 32204-2730 MS 2815 6 Amended Agenda Item 9C June 26, 2017 Hogencamp,Kevin Subject: FW: Letters from DOT - Mayport Speed Limit From: Reeves, Derek Sent: Tuesday, June 13, 2017 4:46 PM To: Williams, Scott <swilliams@coab.us>; Hogencamp,Kevin <kHogencamp@coab.us> Cc: Guaiillo, Victor <vgualilio@coab.us> Subject: RE: Letters from DOT - Mayport Speed Limit All, lhave made this comment before, but I will say it again, of course most people drive 45 mph when the road is designed for 45 rnph. will also note that there concept implies a lack of speed enforcement if everyone is flying around the law abiding cars. If the Commission is serious about making this change, maybe we approach FDOT with money to make design changes that are in line with a lower speed. That suggestion goes for other projects too like the complete streets project that we put in for on the TPO's design funding list Money talks, Derek W. Reeves Planner City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 (904) 247-5841 dreeves cOcoah Amended Agenda Item 9D June 26, 2017 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Royal Palm area sidewalk update SUBMITTED BY: Scott Williams Interim Public Works Director DATE: 6-14-17 BACKGROUND: The Public Works department has been working a multi-year East- West sidewalk project in the Royal Palms subdivision. Due to utility conflicts and design concerns, we brought in Ayres and Associates to help with the process of preparing biddable plans and specifications. We met with Ayres on 6-9-17 and they were at the project site on 6-13-17 doing infield checks and preliminary planning. BUDGET: REVIEWED BY: The proposed streets for the Royal Palms area are: 1. Cutlass Drive from Aquatic Drive to Royal Palms Drive (North side of roadway) 2. Sabalo Drive from Royal Palms Drive to Sailfish Drive (South side of roadway) 3. Triton Road from Royal Palms Drive to Sailfish Drive (North side of roadway) We feel that only one of these streets will be completed with this year's budget. We will request additional funds to construct the remaining sidewalk(s). Our hope is to have this year's portion ready to go out for bid by late July. This project is funded from the Better Jax. Half Cent Sales Tax Fund, Account No. 131-5002-541.63-00 with a FY 2016-2017 budget of $100,000 for design and construction. Additional funding allocation will be requested in the FY 2017-2018 budget for the remaining sidewalk,•onstruction. Kevin Hogencarim City Manager