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FY18 Proposed Budget v.07.11.17 City of Atlantic Beach, Florida Proposed Annual Budget 2017 – 2018 Updated 7/11/17 City of Atlantic Beach, Florida Annual Budget 2017 - 2018 Mayor Mitchell E. Reeves City Commission John M. Stinson Jimmy Hill M. Blythe Waters Mitchell R. Harding City Attorney Brenna Durden Interim - City Manager Kevin Hogencamp City Clerk Donna L. Bartle Summary of 2017 Millages Urban Service School Duval Water Inland District District Board County Management Navigation Total Jacksonville 0.0000 6.8020 11.4419 0.2885 0.0320 18.5644 Atlantic Beach 3.2285 6.8020 8.1512 0.2885 0.0320 18.5022 Neptune Beach 3.3656 6.8020 8.1512 0.2885 0.0320 18.6393 Jax Beach 3.7947 6.8020 8.1512 0.2885 0.0320 19.0684 Town of Baldwin 2.9752 6.8020 9.6312 0.2885 0.0320 19.7289 18.5644 18.5022 18.6393 19.0684 19.7289 17.8000 18.0000 18.2000 18.4000 18.6000 18.8000 19.0000 19.2000 19.4000 19.6000 19.8000 20.0000 Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin CITY OF ATLANTIC BEACH 2017 Total Proposed Millages School Board 36.76% Duval County 44.06% Water Management District. 2.57% Atlantic Beach 17.45% Florida Inland Navigation 0.17% CITY OF ATLANTIC BEACH Office of the Property Appraiser 2017 Millages 0. CITY OF ATLANTIC BEACH TOTAL REVENUES AND EXPENDITURES GENERAL FUND 43.54% 7.51% 17.03% 00% 0.97% 20.16% 1.52% 9.26% Total 2018 General Fund Revenues Ad Valorem Taxes Licenses and Permits Intergovernmental Interfund Transfers Fines and Forfeitures Charges for Services Miscellaneous Utility, & Business Taxes 21.36% 1.78% 2.77% 49.80% 13.85% 10.44% Total 2018 General Fund Expenses City Administration Planning and Development General Government Public Safety Public Works Parks and Recreation City of Atlantic Beach Schedule of Available Cash Balances Major Funds FY-2017 FY-2017 Utility Rate Reserve for Utility Total Remaining Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash General Fund 6,334,367 2,944,071 2,944,071 3,390,296 Convention Development Tax 193,829 -193,829 Gas Tax 105,773 -105,773 1/2 Cent Sales Tax 64,926 -64,926 Building Department 472,112 108,480 108,480 363,632 Public Utilities 5,000,963 1,043,793 400,000 596,764 225,000 1,017,098 3,282,655 1,718,308 Storm Water Utility 625,919 184,112 188,026 372,138 253,781 Sanitation 458,964 400,505 400,505 58,460 Debt Service ---- Miscellaneous funds 203,404 102,423 102,423 100,981 Pension Trust Funds 27,804,712 27,804,712 27,804,712 - Totals 41,264,970 4,680,960 400,000 596,764 27,907,135 225,000 1,205,124 35,014,984 6,249,986 City Commission Purpose: The City Commission is the legislative and policy making body of the City. The City Commission is comprised of an elected Mayor/Commissioner, who serves two-year terms, and four City Commissioners who serve four-year terms. The City Commission is responsible for appointing the City Manager, City Clerk and City Attorney; adopting an operating budget for the City; establishing boards and committees as necessary and appointing the members thereof; passing ordinances and laws for the preservation of the public peace and order; and adopting zoning standards for the City. Mission Statement: It is the intention of the City Commission to ensure that the City maintains and improves the residential quality of life now enjoyed by residents. Issues, Trends and Highlights:  In order to ensure that the mission of the City is carried out, the City Commission holds annual budget workshops and solicits input from city boards, city staff, and citizens for Commission consideration.  Included in the FY18 budget is a 1% raise for the Commission per the City code of ordinances to be based on the annual consumer price index. Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Governing Body City Commission PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 32,905 32,905 2,518 53 2,570 32,966 32,966 2,522 (16) 2,506 30,357 30,357 2,322 57 2,379 33,301 33,301 2,547 129 2,676 2,944 2,944 225 72 297 Total Wages and Benefits 35,476 35,472 32,736 35,977 3,241 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 279 48 2,906 673 400 496 2,910 1,750 500 450 150 3,100 1,750 500 150 2,950 (450) (150) Total Operating Expenses 3,233 4,479 5,950 5,350 (600) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 38,708 39,951 38,686 41,327 2,641 City Manager Purpose: To administer and enforce the enactments of the City Commission; to assist the Commission in making policy and program decisions; and, to otherwise administer the affairs of the City. The key component of administration of the city is the preparation and delivery of the Annual Operating Budget. Key Objectives:  Prepare a long-range financial plan  To assist the Commission annually to establish a Strategic Plan and then to supervise the accomplishment of established priorities  Continuously examine and monitor city departments to ensure that the City is operating in an effective and productive manner  Provide the Commission with adequate, pertinent and clear information to allow them to make prudent decisions  Ensure that the handling of citizen complaints is done in an efficient, timely and professional manner  Communicate with citizens and the press to maintain an open and responsive atmosphere necessary in a democratic government  Carry out the goals, objectives and policies established by the City Commission Issues, Trends and Highlights: In an effort to fill the need for improved citizen engagement and outreach, the City Manager’s Office has added two positions in fiscal year 2018.  Deputy City Manager and Receptionist CITY OF ATLANTIC BEACH Organizational Charts CITY MANAGER City Manager Executive Assistant Public Safety Recreation & Activities Finance & IT Public Works Planning & Zoning Building Human Resources Deputy City Manager Receptionist Proposed #1002 512 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - City Administration City Manager PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 179,716 5,339 185,054 13,879 27,719 393 227 42,218 188,652 7,097 195,749 13,853 30,601 (444) 151 44,161 175,381 43,384 218,765 15,139 258 735 16,132 316,517 6,600 323,117 24,213 32,624 23,837 1,173 81,847 141,136 (36,784) 104,352 9,074 32,366 23,837 438 65,715 Total Wages and Benefits 227,272 239,910 234,897 404,964 170,067 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 26 1,663 41 1,583 23 249 1,075 3,161 52 13 987 245 361 2,106 45,632 1,000 50 1,000 5,000 1,000 50 1,000 4,800 (45,632) (200) Total Operating Expenses 7,821 3,765 52,682 6,850 (45,832) CAPITAL OUTLAY Land Buildings Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 235,093 243,675 287,579 411,814 124,235 Legal Counsel Purpose: The purpose of this program is to provide legal services, including ordinance interpretation, legal opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City staff. Key Objectives:  The City Attorney is appointed by the City Commission and acts as the legal advisor for the municipality and all of its officers in matters relating to their official duties. The attorney prepares contracts, bonds, and other instruments in which the City is concerned and endorses on each his approval of the form and correctness thereof. When required to do so by the City Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and proceedings in which the City is a party. The attorney furnishes the City Commissioners, City Manager or department heads of the City an opinion on any question of law relating to their respective powers and duties. - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - City Administration Legal Counsel PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total Total Wages and Benefits OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 96,150 235,421 402 233,135 175,000 (58,135) Total Operating Expenses 96,150 235,824 233,135 175,000 (58,135) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 96,150 235,824 233,135 175,000 (58,135) City Clerk Purpose: The City Clerk’s Department is responsible for a variety of duties including, but not limited to the following:  Performing administrative functions of the City Commission; preparing notices, agendas and minutes for Commission meetings; recording and preserving the legislative actions of the Commission; advertising public hearing notices; receiving documents addressed to the Commission  Custodian of the City Seal  Administering oaths  Acting as the City’s Supervisor of Elections for conducting municipal elections; providing election information and timelines to citizens and candidates, qualifying the candidates, monitoring required reports, advertising, and declaring the results.  Custodian of official City records in accordance with State guidelines  Receiving, processing and coordinating records requests in accordance with F.S. 119 and City policies.  Updating the City’s Code of Ordinances and providing code supplements to City staff  Notarizing City documents  Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts  Researching property and preparing lien letters  Secretary to the Code Enforcement Board (CEB) which includes administrative duties such as preparing notices, agendas, minutes, and Board Orders  Non-voting Member of the Board Member Review Committee (BMRC) providing administrative duties such as preparing notices and agendas, coordinating meeting schedules and interviews, attending meeting and preparing minutes  Updating board and committee membership lists; monitoring terms and vacancies; accepting board and committee applications; and preparing all required paperwork for appointments  Coordinating with appropriate board members and City officials regarding Financial Disclosure requirements and submitting the names and addresses to the State  Purchasing tags and titles for City vehicles  Attending bid openings  City Website maintenance Key Objective:  Continue to upgrade and improve records filing, retrieval and research capabilities.  Increase the amount of information made available electronically to City staff and the public.  Ensure that ordinances and resolutions are executed, recorded and incorporated into the City Code, where applicable.  Reduce the volume of obsolete records by purging/destroying documents that have met State retention requirements CITY OF ATLANTIC BEACH Organizational Charts CITY CLERKS OFFICE City Clerk Administrative Assistant Records Clerk Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - City Administration City Clerk PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 146,896 2,053 148,949 11,088 35,164 26,107 169 72,528 144,403 4,213 784 149,399 11,101 49,759 30,220 103 91,182 120,330 3,604 123,934 8,103 52,405 26,868 165 87,541 153,901 3,500 157,401 11,773 59,615 41,586 219 113,193 33,571 (104) 33,467 3,670 7,210 14,718 54 25,652 Total Wages and Benefits 221,476 240,581 211,475 270,594 59,119 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 13,320 110 1,020 13,696 170 1,042 111 2,150 1,983 28 344 12,452 126 1,198 4,233 2,515 70 19,128 100 1,000 150 250 11,925 17,625 600 1,700 3,835 3,413 20,725 100 1,000 150 10,350 16,700 600 1,700 1,000 3,700 (70) 1,597 (250) (1,575) (925) (2,835) 287 Total Operating Expenses 31,619 22,878 59,796 56,025 (3,771) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Computer Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 253,095 263,460 271,271 326,619 55,348 Finance and Administration Purpose: This department is responsible for the administration of all financial affairs of the City, including: investments, budget preparation, annual financial report generation, payroll tax reporting, regulatory and management reporting, grant and pension financial reporting, utility billing, purchasing, and vendor payables. Key Objectives:  To continue to provide citizens and management with unqualified audit opinions annually  To prepare and monitor the annual operating budget and long term financial plan  To provide customers of the utility system with excellent customer service  To provide timely and efficient procurement support for all departments  To assist management with financial and performance analysis to aid in decision making Issues, Trends and Highlights: In FY16 and FY17, the Finance Department administered the implementation of a new community software TRAKiT. Finance coordinated the financial reimbursement submission between the City and FEMA related to Hurricane Matthew. Category Amount A Debris Removal $ 341,186.75 B Emergency Protective Measures 29,381.46 G Parks, Recreational Areas, and Other Facilities 65,125.40 Submitted for Reimbursement $ 435,693.61 Workload Data Measurement FY-16 FY-15 FY-14 FY -13 Utility Bills Generated 98,259 97,237 96,647 96,421 Delinquent Notices Generated 17,844 18,829 19,409 20,095 Accounts Payable Checks Processed 4,506 4,456 4,719 4,810 Purchase Orders Processed 2,200 2,195 2,434 2,320 CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART FINANCE AND ADMINISTRATION DIRECTOR OF FINANCE & IT UTILITY BILLING SUPERVISOR DEPUTY FINANCE DIRECTOR CUSTOMER SERVICE SUPERVISOR CUSTOMER SERVICES REPRESENTATIVES (2.0) BILLING SPECIALIST ACCOUNTS PAYABLE CLERK PROCUREMENT MANAGER INFORMATION TECHNOLOGY MANAGER COMPUTER NETWORK & PC SERVER TECHNICIAN (2.0) - - - Proposed #####513 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - City Administration Finance and Administration Department PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 426,879 7,395 71,165 505,439 35,117 95,914 55,563 991 187,585 482,182 9,905 1,943 494,030 36,128 134,065 82,171 4,658 257,023 427,974 7,530 8,000 443,504 31,461 141,503 81,663 2,097 256,724 472,763 9,000 481,763 36,166 159,680 95,124 2,171 293,141 44,789 1,470 (8,000) 38,259 4,705 18,177 13,461 74 36,417 Total Wages and Benefits 693,024 751,053 700,228 774,904 74,676 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 40,378 16,658 371 5,732 40,556 368 1,878 22,250 3,462 5,745 2,017 35,248 14,735 47 2,816 43,362 111 2,050 21,241 749 3,189 5,445 4,794 60,000 23,478 250 1,200 43,404 1,500 20,000 1,650 5,001 5,400 57,000 20,200 350 3,000 43,900 4,200 22,000 2,500 3,300 6,545 (3,000) (3,278) 100 1,800 496 2,700 2,000 850 (1,701) 1,145 Total Operating Expenses 139,417 133,787 161,883 162,995 1,112 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To General Fund To Total Transfers DIVISION TOTALS 832,441 884,840 862,111 937,899 75,788 Human Resources Purpose: The Human Resource Department is responsible for providing programs and services designed to attract, retain and develop diverse employees committed to achieving City objectives and satisfying our customers. Human Resources administers all programs and activities related to recruitment and selection, equal employment opportunity, benefits administration, wellness initiatives, risk management, workers’ compensation insurance and claims, commercial insurance and claims (property, liability, automobile, etc.), position classification, performance management, compensation, employee relations, training and development and personnel policies and procedures. Key Objectives:  Recruit and hire the best possible applicants for employment.  Maintain a positive working relationship with the City’s two unions.  Ensure that the City’s policies are updated and enforced consistently.  Update and maintain the City's Personnel Policy and Procedures Manual.  Maintain the City's Employee and Retiree payroll systems and HR files.  Apply loss prevention and control methods through identification and analysis of loss exposure in the areas of liability, workers compensation and property loss.  Provide Supervisory and Employee training in various areas. Issues, Trends, Highlights:  For the budget year 2016-2017, the cost of health insurance benefits increased slightly, while generally maintaining the same level of benefits. Due to increased utilization rates, we anticipate another slight increase in rates for the upcoming year.  Insurance rate projections for liability, workers compensation and property loss are expected to slightly decrease.  The City was compliant with new regulations implemented with the Affordable Care Act. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART HUMAN RESOURCES DEPARTMENT HUMAN RESOURCES DIRECTOR HUMAN RESOURCES ASSISTANT - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - City Administration Human Resources PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 133,470 133,470 9,860 20,087 11,574 147 41,668 140,212 17 140,229 10,405 37,487 15,281 107 63,280 140,956 140,956 8,994 39,308 16,548 186 65,036 144,787 144,787 11,076 47,559 20,654 198 79,487 3,831 3,831 2,082 8,251 4,106 12 14,451 Total Wages and Benefits 175,138 203,509 205,992 224,274 18,282 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 4,299 768 52 18 14,693 1,548 2,630 649 6,138 298 1,937 888 615 4,000 200 800 700 250 5,000 400 100 1,300 3,500 1,040 1,000 200 100 500 2,800 790 Total Operating Expenses 24,658 9,876 5,950 11,340 5,390 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To General Fund To Total Transfers DIVISION TOTALS 199,795 213,385 211,942 235,614 23,672 Planning and Zoning Purpose: The Planning and Zoning Department administers zoning and land use related functions of the City including: implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to verify consistency with land development regulations and the Comprehensive Plan; compliance with requirements of State Growth Management laws; proposes amendments to city land use regulations as appropriate; and implements studies, programs, and special projects as directed. The Department also serves as City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State and Federal regulatory agencies as appropriate, and provides staff support to the Community Development Board. Performs all administrative functions associated with department activities and objectives. Key Objective:  Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic development, redevelopment, long range planning, marsh master planning, and public works projects. Workload Data: The Community Development Department is responsible for planning functions and land use and zoning administration, including review of all Building Permit applications and new business tax receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department also administers the City’s tree ordinance, assists with the CDBG grant, and provides staff support to the Community Development Board. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART COMMUNITY DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT DIRECTOR (Interim) PLANNER Planning Dept. Clerk (PT) CODE ENFORCEMENT OFFICER Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Planning and Zoning PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 100,500 161 100,661 7,471 17,880 11,945 1,617 38,913 93,050 50 7,044 100,145 7,382 16,555 11,715 1,241 36,893 76,446 3,708 80,154 6,066 13,745 7,629 1,125 28,565 121,474 7,500 128,974 9,292 11,693 9,678 1,316 31,979 45,028 3,792 48,820 3,226 (2,052) 2,049 191 3,414 Total Wages and Benefits 139,574 137,038 108,719 160,953 52,234 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 197 755 673 1,968 304 446 1,717 93,253 652 375 4,021 307 1,820 200 15,000 3,500 250 305 1,850 75,000 10,000 750 4,000 350 500 3,000 74,800 (5,000) 750 500 100 195 1,150 Total Operating Expenses 6,059 100,428 21,105 93,600 72,495 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 145,633 237,466 129,824 254,553 124,729 Tree Protection Fund Purpose: To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing protected trees and landscaping requirements. Funding sources will include contributions, donations, and mitigation proceeds for tree removal and site clearings. The funds generated are to be used for planting of trees within the City of Atlantic Beach. Key Objectives:  To promote the health, safety, welfare and general well-being of the citizens of Atlantic Beach, through the preservation of natural plant communities, the installation of landscaping, and the protection of trees on public and private property  To promote the conservation of energy and limited fresh water resources by encouraging the planting of natural or cultivated areas and planting trees  To promote and improve the aesthetic integration of natural and man-made environments in order to reduce the harmful effects of development and use on vegetation; and, thereby, improve the quality of life through the abatement of noise, glare, dust, and air pollution Issues, Trends and Highlights:  The Planning and Zoning Department worked with the City Commission and Community Development Board to update the City’s tree code. It is anticipated that the new code will lessen the loss of the City’s tree canopy and will also lead to planting of more trees when new homes are constructed. Staff will be creating a guide to the tree code for residents and builders.  The Planning and Zoning Department was awarded a grant to create a tree management plan for the City. This project will help guide the City in the management and planting of trees in the City Right of way. Workload Data:  These funds are requested through the City Commission as projects arise and meet the requirements of the ordinance. They are primarily expended under the recommendations of City staff and the City Manager. Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Tree Protection Fund Combined Summary of Revenues and Expenditures Cash Forward Revenues Tree Mitigation Proceeds Grant Proceeds Contributions/Donations Total Revenues Other Financing Sources Total Resources Expenditures Contract Services Operating supplies DIVISION TOTALS Other Financing Uses Ending Cash Total Expenses and Cash Resource Allocation Personnel Services Operating Expenses Capital Outlay Debt Service Transfers Actual 2014-2015 6,493 6,083 6,083 12,576 1,800 1,800 10,776 12,576 1,800 1,800 Actual 2015-2016 10,776 15,956 15,956 26,732 26,732 26,732 26,732 Budget 2017-2018 30,732 Increase (Decrease) 4,000 4,000 5,000 1,000 4,000 5,000 1,000 30,732 35,732 5,000 30,732 30,732 35,732 35,732 5,000 5,000 Estimate 2016-2017 Building Code Enforcement Fund Purpose: The Building Department provides efficient and effective professionally certified services for the enforcement of the adopted Florida Building Code related to building, mechanical, plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The Department strives to ensure a safe built environment for Atlantic Beach. The Department coordinates development activities with Planning, Utilities, Public Works, City of Jacksonville Fire Department and several State of Florida Agencies including the Federal Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed contractors, architects and engineers properly navigate through the development permitting process. Key Objectives:  Offer exceptional customer service assisting applicants through the City of Atlantic Beach development permitting process. A staff of five employees manages the required submittals for plan review and inspection for all vertical construction within the City, coordinating the approval process for several other City departments.  Monitor activities of City programs related to the Federal Emergency Management Agency’s Community Rating System to reduce rising flood insurance costs to property owners promulgated by the National Flood Insurance Program. Continue enforcement of the City Flood Control ordinance for development within FEMA’s designated floodplains.  Monitor activities related to the Insurance Service Organization ratings for the Building Code Effectiveness Rating Program in an effort to reduce wind insurance rates. Maintain standards for building plan review and inspection paying special attention to hurricane force reactions on buildings.  Improve homeowner and contractor awareness of building codes via our department website and various printed brochures.  Provide administrative support to the Personnel, Planning, and Finance department’s offices at the City Hall receptionist counter. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART BUILDING DEPARTMENT BUILDING OFFICIAL OPERATIONS SUPERVISOR BUILDING INSPECTORS (2) BUILDING PERMIT TECHNICIANS (2) Proposed -bce - - - - - - - - - - - - - - - - - - - - - - Building Code Enforcement Combined Summary of Revenues and Expenditures Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) Restricted 65,304 84,556 111,126 103,904 (7,222) Operating Cash 50,290 319,732 393,875 508,390 114,516 Cash Forward 115,594 404,287 505,001 612,295 107,294 Revenues Building Permit Fees 340,963 408,143 399,153 399,153 Plan Check Fees 91,518 108,431 105,339 105,339 Re-inspection Fees 7,587 4,115 5,005 5,005 Radon Gas Fee 667 767 876 876 Construction Surcharge 677 767 685 685 Interest Earnings 8,133 6,777 2,958 7,247 4,289 Transfer from General Fund Miscellaneous Revenues 175 3,596 8,895 8,895 Total Revenues 449,721 532,597 522,911 527,200 4,289 Other Financing Sources 338,652 Total Resources 903,967 936,884 1,027,912 1,139,495 111,583 Expenditures Building Code Enforcement 338,223 444,503 415,617 516,833 101,216 DIVISION TOTALS 338,223 444,503 415,617 516,833 101,216 Other Financing Uses 346,755 Restricted 84,556 111,126 103,904 125,458 21,554 Operating Cash 319,732 393,875 508,390 497,203 (11,187) Ending Cash 404,287 505,001 612,295 622,662 10,367 Total Expenses and Cash 742,510 1,296,259 1,027,912 1,139,495 111,583 Resource Allocation Personnel Services 286,696 327,830 298,783 434,086 135,303 Operating Expenses 49,911 98,669 95,495 67,747 (27,748) Capital Outlay 1,616 18,005 21,339 15,000 (6,339) Debt Service Transfers Total Resources 338,223 444,503 415,617 516,833 101,216 AUTHORIZED PERSONNEL Position 2016-2017 2017-2018 Building Official 1.00 1.00 Insprector 1.00 2.00 Administrative Assistant - Building and Zoning 0.85 0.85 Building Permits Technician / Clerk II 1.00 1.00 Receptionist / Permits Clerk 0.80 0.80 4.65 5.65 Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Building Code Enforcement Fund Building PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 205,751 6,384 212,135 15,055 30,575 26,680 2,252 74,561 213,821 16,187 230,008 15,941 44,018 36,467 1,397 97,822 202,863 202,863 14,328 37,987 41,646 1,959 95,920 306,528 2,000 308,528 23,134 45,782 54,405 2,237 125,558 103,665 2,000 105,665 8,806 7,795 12,759 278 29,638 Total Wages and Benefits 286,696 327,830 298,783 434,086 135,303 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 102 862 2,501 903 3,780 1,202 2,745 2,789 35,027 98 43,812 2,204 24 963 3,817 1,711 136 6,025 4,850 35,027 40,000 2,000 1,197 5,000 350 200 3,750 5,500 37,498 40,000 3,000 100 1,197 6,500 1,000 250 5,000 10,700 1,000 100 1,500 650 50 1,250 5,200 (37,498) Total Operating Expenses 49,911 98,669 95,495 67,747 (27,748) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Computer Equipment 1,616 18,005 18,089 3,250 15,000 (18,089) 11,750 Total Capital Outlay 1,616 18,005 21,339 15,000 (6,339) DEBT SERVICE Principal Interest Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 338,223 444,503 415,617 516,833 101,216 - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Code Enforcement PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 35,171 199 35,370 2,552 1,216 3,018 3,526 10,312 34,789 328 35,117 2,646 585 1,061 167 4,459 41,715 41,715 3,117 10,259 6,300 609 20,285 49,218 49,218 3,765 11,915 7,982 650 24,312 7,503 7,503 648 1,656 1,682 41 4,027 Total Wages and Benefits 45,682 39,576 62,000 73,530 11,530 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 134 98 1,575 19 505 10 1,363 818 26 1,534 1,030 1,347 859 900 88 550 75 1,175 1,335 950 100 1,100 1,075 50 (88) (550) 25 (75) (260) Total Operating Expenses 4,522 4,796 4,123 3,225 (898) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 50,204 44,372 66,123 76,755 10,632 Police Department Mission Statement To protect life and property, provide exceptional police service, and work in partnership with our community to improve the quality of life in the City of Atlantic Beach. Core Values The Atlantic Beach Police Department is a value-driven agency dedicated to serving all people with Courage, Integrity, and Excellence. These core values are paramount to building public trust within our community and success as a law enforcement agency. Overview The Atlantic Beach Police Department consists of 30 sworn police officers and 15 civilians. The department is divided into two (2) divisions. The Operations Division, headed by a Commander and two (2) Patrol Lieutenants consists of patrol, special operations, traffic enforcement, community policing, and SWAT. The Support Services Division, also headed by a Commander, consists of Criminal Investigations, Crime Suppression, Communications, Animal Control, Records, Purchasing, and School Crossing Guards. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART PUBLIC SAFETY DEPARTMENT Director of Public Safety 1 Admin Asst. 1 Life Guard Captain 1 Support Services Commander 1 Operations Commander 1 Life Guard Lieutenant 5 Life Guards 30 Patrol Lieutenant 1 Patrol Lieutenant 1 A Squad Patrol Sergeant 1 A Squad Patrol Officers 3 C Squad Patrol Sergeant 1 C Squad Patrol Officers 4 B Squad Patrol Sergeant 1 B Squad Patrol Officers 4 ECO’s 5 ECO Supervisor 1 D Squad Patrol Sergeant 1 D Squad Patrol Officers 3 Investigations Sergeant 1 Office Manager 1 Services/ Special Project Sergeant 1 General Investigations 2 CSU Detectives 2 Records Staff 2 Animal Control 2 Property & Evidence 1 Crossing Guards 2 COPS Officer 1 Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Police Administration PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 282,505 2,488 284,993 20,718 67,089 33,904 3,359 125,070 299,197 1,746 300,943 22,066 86,436 44,568 5,639 158,708 175,071 921 175,992 13,050 82,590 22,539 966 119,145 392,376 2,000 394,376 30,016 89,863 56,541 3,223 179,643 217,305 1,079 218,384 16,966 7,273 34,002 2,257 60,498 Total Wages and Benefits 410,064 459,652 295,137 574,019 278,882 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 2,817 7,758 80,175 252 14,495 1,065 21,362 6,375 172 7,974 7,129 2,478 6,431 11,287 81,562 275 12,971 18,535 21,902 5,796 999 341 8,810 13,136 3,428 1,250 12,000 83,525 8,000 19,500 18,500 4,525 12,060 5,500 8,751 747 7,597 6,900 162,452 250 26,600 13,500 23,710 7,000 6,000 12,000 8,000 9,000 4,000 6,347 (5,100) 78,927 250 18,600 (6,000) 5,210 2,475 6,000 (60) 2,500 249 3,253 Total Operating Expenses 152,052 185,472 174,358 287,009 112,651 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Computer Equipment 10,372 20,769 30,000 4,000 30,000 4,000 Total Capital Outlay 10,372 20,769 34,000 34,000 DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 572,488 665,892 469,495 895,028 425,533 - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Police Patrol PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 1,179,673 98,815 81,732 1,360,220 101,997 444,671 161,188 29,758 737,614 1,313,951 94,500 92,892 1,501,344 113,348 609,012 189,676 20,328 932,364 1,176,441 133,994 108,936 1,419,371 106,755 622,412 180,123 37,389 946,679 1,309,576 109,862 75,000 1,494,438 100,182 606,797 224,540 37,184 968,703 133,135 (24,132) (33,936) 75,067 (6,573) (15,615) 44,417 (205) 22,024 Total Wages and Benefits 2,097,834 2,433,708 2,366,050 2,463,141 97,091 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 702 5,807 59 6,580 13,433 118,909 777 13,458 119 14,058 123,925 537 4,500 22,458 87,300 5,500 500 27,205 139,040 (537) 1,000 500 4,747 51,740 Total Operating Expenses 145,490 152,337 114,795 172,245 57,450 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Computer Equipment Equipment 120,168 6,859 35,502 128,773 34,782 10,834 155,005 210,000 27,300 54,995 27,300 Total Capital Outlay 162,529 174,389 155,005 237,300 82,295 DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 2,405,853 2,760,434 2,635,850 2,872,686 236,836 - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Police Investigations PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 124,904 17,539 23,351 165,794 14,678 92,118 32,586 4,067 143,449 135,587 17,930 21,591 175,108 14,970 74,900 42,042 2,734 134,647 57,297 1,845 13,209 72,351 7,767 76,550 26,058 3,018 113,393 184,271 30,000 10,000 224,271 14,096 78,247 45,555 5,484 143,382 126,974 28,155 (3,209) 151,920 6,329 1,697 19,497 2,466 29,989 Total Wages and Benefits 309,243 309,755 185,744 367,653 181,909 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges / Investigations Office Supplies Operating Supplies Books, Training, Memberships Investigations 7,674 2,999 346 2,000 6,137 3,099 1,268 3,000 7,000 4,540 1,000 1,250 8,500 3,200 3,500 5,000 1,500 (1,340) 2,500 5,000 Total Operating Expenses 13,020 13,503 12,540 21,450 7,660 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 832 20,000 20,000 20,000 20,000 Total Capital Outlay 832 40,000 40,000 DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 322,262 324,090 198,284 429,103 229,569 - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Police Dispatch PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 188,903 4,375 9,147 202,425 14,669 16,909 40,236 222 72,036 180,037 6,670 7,978 194,685 14,278 50,322 43,857 154 108,611 158,628 8,712 12,237 179,577 13,245 53,752 35,313 261 102,571 2,161,682 9,000 7,000 2,177,682 16,576 58,683 47,390 523 123,172 2,003,054 288 (5,237) 1,998,105 3,331 4,931 12,077 262 20,601 Total Wages and Benefits 274,460 303,296 282,148 2,300,854 2,018,706 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 143 86 121 1,000 3,000 2,000 Total Operating Expenses 143 86 1,121 3,000 2,000 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 6,200 Total Capital Outlay 6,200 DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 274,603 303,382 289,469 2,303,854 2,020,706 Animal Control Purpose The Mission of the Atlantic Beach Animal Control is to provide service to the public by enforcing local animal ordinances, capture and impound animals running at large, investigate reports of animal attacks or animal cruelty or neglect, issue citations for animal control violations, prepare reports when necessary and investigate animal bites and coordinate handling and care of animals in the city kennel. Employees The Animal Control Officers operate under the Police Department. There are two full time Animal Control Officers to provide coverage seven days per week. Training/Certifications Atlantic Beach Animal Control Officers receive state certification through FACA (Florida Animal Control Association). After the initial 40 hours of training is received, each Officer must pass a state certification test. Annual continuing education is required to maintain certification. Education/Community Outreach The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within the city and providing community outreach. Each year, informative articles are written for the local Tideview newsletter and the Beaches Leader to provide readers with useful information on pet care, and reminders about local ordinances. Additionally, Animal Control attends different venues throughout the community such as the local Wednesday market at Bull Park and summer camp programs at the community center to provide education to citizens. - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Police Animal Control PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 58,745 690 2,515 61,950 4,730 9,422 217 708 15,077 52,511 711 2,507 55,729 4,219 7,113 1,099 548 12,978 52,650 1,203 3,618 57,471 4,326 5,619 129 735 10,809 63,409 1,000 2,500 66,909 4,850 9,736 158 804 15,548 10,759 (203) (1,118) 9,438 524 4,117 29 69 4,739 Total Wages and Benefits 77,027 68,707 68,280 82,457 14,177 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 100 626 1,301 208 588 5,443 5,529 252 1,290 208 500 3,098 865 138 1,000 4,701 600 750 937 228 1,500 6,050 225 600 750 72 90 500 1,349 Total Operating Expenses 13,795 5,348 6,704 10,290 3,361 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 25,071 (25,071) Total Capital Outlay 25,071 (25,071) DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 90,822 74,055 100,055 92,747 (7,533) Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Police School Guards PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total Total Wages and Benefits Actual 2014-2015 8,963 8,963 686 201 887 9,850 Actual 2015-2016 9,164 9,164 701 151 853 10,017 Estimate 2016-2017 9,069 9,069 693 240 933 10,002 Budget 2017-2018 13,968 13,968 1,068 290 1,358 15,326 Increase (Decrease) 4,899 4,899 375 50 425 5,324 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 50 300 250 Total Operating Expenses 50 300 250 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 9,850 10,017 10,052 15,626 5,574 Police Grants Purpose: The Police Grants are used to enhance Public Safety operations and utilize available grants to provide the funding for public safety initiatives. Issues, Trends and Highlights:  For FY 2013, the Department received $81,225 in Justice Assistance Grant (JAG) funds to be used to pay the salaries of one (1) C.O.P.s officer and one (1) Crime Suppression Unit (CSU) detective.  For FY 2014, the Department received $83,375 in Justice Assistance Grant (JAG) funds to be used towards the salaries of one (1) Community Oriented Policing (COPs) officer and one (1) Crime Suppression Unit detective.  For FY 2015, the Department received $71,321 in Justice Assistance Grant (JAG) funds to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs) and one (1) Crime Suppression Unit detective.  For FY 2016, the Department received $72,193 in Justice Assistance Grant (JAG) funding to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs) and one (1) Crime Suppression Unit detective.  For FY 2016, the Department received $65,017 in Justice Assistance Grant (JAG) funding to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs) and one (1) Crime Suppression Unit detective.  For FY 2018, the Department anticipates receiving Justice Assistance Grant (JAG) funding to be used towards the salaries of one (1) Community Oriented Policing Officer (COPS) and one (1) Crime Suppression Unit detective. The exact amount is unknown but is expected to be slightly lower than last year due to a reduction in funds received County-wide. - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Police Grant Funds Police Department Cash Forward Revenues Grant Proceeds Interest Transfer from General Fund Total Revenues Other Financing Sources Total Resources Expenditures Salaries and Wages Operating Expenses Professional Services Contract Services Communications Rentals and Leases Other Current Charges Operating Supplies Training Total Operating Expenses Capital Outlay Vehicles Equipment Total Capital Outlay Transfers To Police Trust fund To General Fund To Various Grant Funds Total Transfers DIVISION TOTALS Other Financing Uses Ending Cash Total Expenses and Cash Resource Allocation Personnel Services Operating Expenses Capital Outlay Debt Service Transfers Total Resources Actual 2014-2015 74,939 74,939 74,939 70,000 4,939 4,939 74,939 74,939 70,000 4,939 74,939 Actual 2015-2016 65,417 65,417 65,417 58,982 2,267 2,267 4,168 4,168 65,417 65,417 58,982 2,267 4,168 65,417 Estimate 2016-2017 67,783 67,783 67,783 67,783 67,783 67,783 67,783 67,783 Budget Increase 2017-2018 (Decrease) 67,783 67,783 67,783 70,000 2,217 70,000 2,217 70,000 2,217 70,000 2,217 70,000 2,217 Proposed - - - - - - - - - - - - - Fire Division Divisional Summary Resource Allocation Personnel Services Operating Expenses Capital Outlay Debt Service Transfers Total Resources Actual 2014-2015 196,971 1,113,245 6,255 1,316,471 Actual 2015-2016 179,836 1,142,778 1,322,614 Estimate 2016-2017 171,551 1,174,747 16,500 1,362,798 Budget 2017-2018 227,579 1,281,295 8,000 1,516,874 Increase (Decrease) 56,028 106,548 (8,500) 154,076 Expenses: Fire Control / Rescue Lifeguards Total Expenses 1,080,045 236,426 1,316,471 1,111,107 211,507 1,322,614 1,138,011 224,787 1,362,798 1,248,057 268,817 1,516,874 110,046 44,030 154,076 Summary of Authorized Positions 2015-2016 2016-2017 Fire Department Public Safety Director Lifeguards Lieutenant Captain Lifeguard 2 4 12 18 2 4 12 18 Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Fire Control / Rescue PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total Total Wages and Benefits OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges Total Operating Expenses CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay Actual 2014-2015 1,066,557 13,489 1,080,045 Actual 2015-2016 1,098,553 11,214 1,340 1,111,107 Estimate 2016-2017 1,131,511 5,500 1,000 1,138,011 Budget 2017-2018 1,248,057 1,248,057 Increase (Decrease) 116,546 (5,500) (1,000) 110,046 DIVISION TOTALS 1,080,045 1,111,107 1,138,011 1,248,057 110,046 Lifeguards Purpose: The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection of lives. An emphasis is placed on education and promoting awareness of the marine environment and identifying potential dangers associated with recreational activities in an open water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective water rescues and Basic Life Support (BLS) prior to ambulance arrival. Employees The lifeguards are a division of the Public Safety Department and report to the Chief of Police. One Lifeguard Captain and five (5) Lieutenants are employed year round in a part time capacity to provide seamless maintenance of the program, including applicant processing, training, equipment and supply inventory. An additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service. Training/Certifications Each year lifeguards begin training in January with formal testing and training in March. All lifeguards have current First Responder training and certification. All guards attend either new guard or returning guard training as well. Each guard has a minimum of 100 hours of training before working a tower alone. All mid-level supervisors and above have current EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA Advanced Certification, which means all lifeguards are certified First Responders or above. The lifeguards maintain a truck, mule, and jet ski as part of their BLS fleet. Beach Staffing From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday – Friday it is staffed with 8 towers from 10am – 5pm. Saturdays and Sundays are staffed with 9 towers from 10am – 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins in March through Memorial Day and picks up after Labor Day through the end of September. Junior Lifeguard Program A Junior Lifeguard Program was implemented in 2015. This program familiarizes youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques, competition training, lifeguard training, marine life and safety, and physical fitness. The program is designed to run for one week, 4 hours per day, with 10 participants attending per week. There will be 4 different sessions that the program will be offered. This is done both as a community outreach program and also as a way to promote education with local youth who may have an interest in becoming an Atlantic Beach Lifeguard in the future. - - - Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Lifeguards PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 178,529 178,529 13,658 4,784 18,442 166,410 166,410 12,730 696 13,426 170,000 170,000 1,101 450 1,551 200,000 200,000 15,300 12,279 27,579 30,000 30,000 14,199 11,829 26,028 Total Wages and Benefits 196,971 179,836 171,551 227,579 56,028 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 2,582 1,122 11,809 2,137 3,206 12,089 255 2,113 572 11,626 2,395 5,638 8,607 720 2,500 750 9,236 2,400 8,200 13,000 650 2,500 1,500 10,500 2,400 5,638 10,000 700 750 1,264 (2,562) (3,000) 50 Total Operating Expenses 33,200 31,672 36,736 33,238 (3,498) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 3,699 2,556 16,500 8,000 (16,500) 8,000 Total Capital Outlay 6,255 16,500 8,000 (8,500) DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 236,426 211,507 224,787 268,817 44,030 Parks Purpose: The Parks Division within the Public Works Department manages the day to day maintenance and long term improvements of the parks, beach, and beach accesses throughout the City. Responsibilities include providing functional, safe recreational areas for the citizens and visitors who use the parks, keeping the parks aesthetically pleasing. Key Objectives:  Continue to maintain and improve the quality of the parks and the beach.  Make City parks and the beach great places for residents and visitors to recreate.  Participate in implementation and refinement of the AB Parks Master Plan.  Replace and/or repair playground equipment, tennis courts, sport fields and park amenities, as needed.  Maintain and repair buildings including City hall, Public Works operations facility, community centers, police building, treatment operations buildings, lifeguard station, lift stations, and park structures  Provide staffing and support for recreation events in City parks. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART PARKS & RECREATION DEPARTMENT PARKS & RECREATION DIRECTOR RECREATION LEADER PART TIME ADMINISTRATIVE ASSISTANT RECREATION COORDINATOR RECREATION LEADER PART TIME Proposed - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - General Fund Recreation Programs and Special Events PERSONNEL SERVCES Actual 2014-2015 Actual 2015-2016 Estimate 2016-2017 Budget 2017-2018 Increase (Decrease) Wages Salaries and Wages Overtime Special Pay Sub-Total Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 170,980 1,723 2,804 175,508 12,808 34,460 11,459 4,103 62,829 171,953 2,746 2,704 177,402 12,914 33,891 23,332 2,933 73,070 170,980 2,400 2,400 175,780 13,581 34,354 20,275 4,000 72,210 181,087 2,500 2,400 185,987 13,853 48,515 23,564 4,342 90,274 10,107 100 10,207 272 14,161 3,289 342 18,064 Total Wages and Benefits 238,337 250,472 247,990 276,261 28,271 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Grants & Aid to Other Organizations 9,301 7 5,174 250 16,996 3,522 19,520 509 10,889 352 38,820 72 13,570 133 4,844 28 14,848 3,457 115 446 23,071 783 15,035 1,191 37,530 21,000 150 14,500 598 15,000 5,500 5,300 312 27,000 1,000 20,100 920 36,820 19,790 150 10,000 150 15,000 5,500 14,000 18,900 1,000 23,950 1,820 49,000 (1,210) (4,500) (448) 8,700 (312) (8,100) 3,850 900 12,180 Total Operating Expenses 105,340 115,123 148,200 159,260 11,060 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 200,570 5,300 (5,300) Total Capital Outlay 200,570 5,300 (5,300) DEBT SERVICE Principal Interest Other Total Debt Service TRANSFERS To To Total Transfers DIVISION TOTALS 343,677 566,166 401,490 435,521 34,031