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FY18 Proposed Budget v.07.12.17 City of Atlantic Beach, Florida Proposed Annual Budget 2017 – 2018 Updated 7/12/17 City of Atlantic Beach, Florida Annual Budget 2017 - 2018 Mayor Mitchell E. Reeves City Commission John M. Stinson Jimmy Hill M. Blythe Waters Mitchell R. Harding City Attorney Brenna Durden Interim - City Manager Kevin Hogencamp City Clerk Donna L. Bartle Summary of 2017 Millages Urban Service School Duval Water Inland District District Board County Management Navigation Total Jacksonville 0.0000 6.8020 11.4419 0.2885 0.0320 18.5644 Atlantic Beach 3.2285 6.8020 8.1512 0.2885 0.0320 18.5022 Neptune Beach 3.3656 6.8020 8.1512 0.2885 0.0320 18.6393 Jax Beach 3.7947 6.8020 8.1512 0.2885 0.0320 19.0684 Town of Baldwin 2.9752 6.8020 9.6312 0.2885 0.0320 19.7289 School Board 36.76% Duval County 44.06% Water Management District. 2.57% Atlantic Beach 17.45% Florida Inland Navigation 0.17% CITY OF ATLANTIC BEACH Office of the Property Appraiser 2017 Millages 18.5644 18.5022 18.6393 19.0684 19.7289 17.8000 18.0000 18.2000 18.4000 18.6000 18.8000 19.0000 19.2000 19.4000 19.6000 19.8000 20.0000 Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin CITY OF ATLANTIC BEACH 2017 Total Proposed Millages CITY OF ATLANTIC BEACH TOTAL REVENUES AND EXPENDITURES GENERAL FUND 43.54% 7.51%17.03% 0.00% 0.97% 20.16% 1.52% 9.26% Total 2018 General Fund Revenues Ad Valorem Taxes Licenses and Permits Intergovernmental Interfund Transfers Fines and Forfeitures Charges for Services Miscellaneous Utility, & Business Taxes 21.36% 1.78% 2.77% 49.80% 13.85% 10.44% Total 2018 General Fund Expenses City Administration Planning and Development General Government Public Safety Public Works Parks and Recreation City of Atlantic Beach Schedule of Available Cash Balances Major Funds FY-2017 FY-2017 Utility Rate Reserve for Utility Total Remaining Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash General Fund 6,334,367 2,944,071 2,944,071 3,390,296 Convention Development Tax 193,829 - 193,829 Gas Tax 105,773 - 105,773 1/2 Cent Sales Tax 64,926 - 64,926 Building Department 472,112 108,480 108,480 363,632 Public Utilities 5,000,963 1,043,793 400,000 596,764 225,000 1,017,098 3,282,655 1,718,308 Storm Water Utility 625,919 184,112 188,026 372,138 253,781 Sanitation 458,964 400,505 400,505 58,460 Debt Service - - - - Miscellaneous funds 203,404 102,423 102,423 100,981 Pension Trust Funds 27,804,712 27,804,712 27,804,712 - Totals 41,264,970 4,680,960 400,000 596,764 27,907,135 225,000 1,205,124 35,014,984 6,249,986 July 12, 2017Finance – Procurement Process Quote Start Purchaser - identities a need for procured item, gets a written price Quote Is item (capital)? (Single Item >$1,000) Is budget available in Purchaser’s Capital Account Is Budget available Purchaser’s Account? Is purchase >$1,000? Is purchase >$5,000? Is purchase >$25,000? Yes No Budget Modification (Dept Head/ Dir Fin) Yes Yes Is purchase exempt under Sec 2-336? Budget ModificationBudget Modification No No Quote Quote Quote Quote Quote Quote Quote NoNo Yes No YesFormal Procurement No Yes Yes Purchaser - enters Requisition into Procurement System Procurement Manager – Reviews requisition Department Head – Reviews requisition Director of Finance – Reviews requisition City Manager – Reviews requisition Procurement Manager – Processes requisition and turns into a Purchase Order Approved? Yes Approved?Approved? Approved? Purchase Order No No Yes Yes Yes Stop July 12, 2017Finance – Budget Modification Budget Modification (Dept Head/ Dir Fin) Director of Finance – reviews Budget Mod. and forwards to the City Manager Dept Head - Reviews the Budget Modification and forwards to the Director of Finance City Manager – Reviews Budget Mod and forwards to Dir of Finance Director of Finance – enters budget mod into AS400 and emails purchaser, that Budget mod is complete Budget Modification (Dept Head) Budget Modification Budget Modification (Dept Head/ Dir Fin) Budget Modification (Dept Head/Dir Fin/ CM) Is funding available in different account in Purchasers Department? Start Budget Ordinance No Was it Approved? Was it Approved? Was it Approved? Yes Purchaser – Completes Budget Modification form and forwards to their Dept. Head Yes No Yes No YesNo Procurement Process July 12, 2017Finance – Budget Ordinance Start Finance Director – Creates staff report and Budget Modification Ordinance. Then forwards to the City Manager (Hard Copy) and places in the draft Staff Report Folder. Budget Ordinance Staff Report Draft Staff Report Folder (O:drive) City Manager – Reviews the Staff Report Was it approved? Director of Finance – Makes changes and resubmits the packet No City Commission Meeting #1 (Discussion) Budget Ordinance Staff Report Was Item moved to 1st reading? City Commission Meeting #2 (1st Reading) Budget Ordinance Staff Report City Commission Meeting #3 (Second Reading) Budget Ordinance Staff Report Was Item moved to 2nd reading? Was it Approved? Procurement Process Yes No Yes No Yes Yes No City Commission Purpose: The City Commission is the legislative and policy making body of the City. The City Commission is comprised of an elected Mayor/Commissioner, who serves two-year terms, and four City Commissioners who serve four-year terms. The City Commission is responsible for appointing the City Manager, City Clerk and City Attorney; adopting an operating budget for the City; establishing boards and committees as necessary and appointing the members thereof; passing ordinances and laws for the preservation of the public peace and order; and adopting zoning standards for the City. Mission Statement: It is the intention of the City Commission to ensure that the City maintains and improves the residential quality of life now enjoyed by residents. Issues, Trends and Highlights:  In order to ensure that the mission of the City is carried out, the City Commission holds annual budget workshops and solicits input from city boards, city staff, and citizens for Commission consideration.  Included in the FY18 budget is a 1% raise for the Commission per the City code of ordinances to be based on the annual consumer price index. Governing Body City Commission Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 32,905 32,966 33,301 33,634 333 Overtime - - - - Special Pay - - - Sub-Total 32,905 32,966 33,301 33,634 333 Benefits FICA 2,518 2,522 2,322 2,547 225 Pension - - - - - Health and Life Insurance - - - - - Worker and Unemploy Comp 53 (16) 57 129 72 Sub-Total 2,570 2,506 2,379 2,676 297 Total Wages and Benefits 35,476 35,472 35,680 36,310 630 OPERATING EXPENSES - Professional Services - - - - - Contract Services - - - - - Local Travel 279 673 1,750 1,750 - Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - 400 - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing - - 500 500 - Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies - - 450 - (450) Operating Supplies 48 496 150 150 - Books, Training, Memberships 2,906 2,910 3,100 2,950 (150) Internal Service Charges - - - - Total Operating Expenses 3,233 4,479 5,950 5,350 (600) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 38,708 39,951 41,630 41,660 30 City Manager Purpose: To administer and enforce the enactments of the City Commission; to assist the Commission in making policy and program decisions; and, to otherwise administer the affairs of the City. The key component of administration of the city is the preparation and delivery of the Annual Operating Budget. Key Objectives:  Prepare a long-range financial plan  To assist the Commission annually to establish a Strategic Plan and then to supervise the accomplishment of established priorities  Continuously examine and monitor city departments to ensure that the City is operating in an effective and productive manner  Provide the Commission with adequate, pertinent and clear information to allow them to make prudent decisions  Ensure that the handling of citizen complaints is done in an efficient, timely and professional manner  Communicate with citizens and the press to maintain an open and responsive atmosphere necessary in a democratic government  Carry out the goals, objectives and policies established by the City Commission Issues, Trends and Highlights: In an effort to fill the need for improved citizen engagement and outreach, the City Manager’s Office has added two positions in fiscal year 2018.  Deputy City Manager and Receptionist CITY OF ATLANTIC BEACH Organizational Charts CITY MANAGER City Manager Executive Assistant Public Safety Recreation & Activities Finance & IT Public Works Planning & Zoning Building Human Resources Deputy City Manager Receptionist City Administration City Manager Proposed Actual Actual Estimate Budget Increase #1002 512 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 179,716 188,652 175,381 300,000 124,619 Overtime - - - - - Special Pay 5,339 7,097 43,384 6,600 (36,784) Sub-Total 185,054 195,749 218,765 306,600 87,835 Benefits FICA 13,879 13,853 15,139 22,950 7,811 Pension 27,719 30,601 258 32,624 32,366 Health and Life Insurance 393 (444) - 19,771 19,771 Worker and Unemploy Comp 227 151 735 1,100 365 Sub-Total 42,218 44,161 16,132 76,445 60,313 Total Wages and Benefits 227,272 239,910 234,897 383,045 148,148 OPERATING EXPENSES Professional Services 26 52 - - - Contract Services 1,663 - 45,632 - (45,632) Local Travel 41 13 - - - Communications 1,583 987 1,000 1,000 - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing 23 - - - - Advertising and Promotions - - - - Other Current Charges 249 245 - - - Office Supplies - - 50 50 - Operating Supplies 1,075 361 1,000 1,000 - Books, Training, Memberships 3,161 2,106 5,000 4,800 (200) Internal Service Charges - - - - Total Operating Expenses 7,821 3,765 52,682 6,850 (45,832) CAPITAL OUTLAY Land - - - Buildings - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 235,093 243,675 287,579 389,895 102,316 Legal Counsel Purpose: The purpose of this program is to provide legal services, including ordinance interpretation, legal opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City staff. Key Objectives:  The City Attorney is appointed by the City Commission and acts as the legal advisor for the municipality and all of its officers in matters relating to their official duties. The attorney prepares contracts, bonds, and other instruments in which the City is concerned and endorses on each his approval of the form and correctness thereof. When required to do so by the City Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and proceedings in which the City is a party. The attorney furnishes the City Commissioners, City Manager or department heads of the City an opinion on any question of law relating to their respective powers and duties. - - - City Administration Legal Counsel Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total - - - - - Benefits FICA Pension Health and Life Insurance - - - - - Worker and Unemploy Comp - Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services 96,150 235,421 233,135 175,000 (58,135) Contract Services - - - - - Local Travel - - - - - Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing - 402 - - - Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies - - - - - Operating Supplies - - - - - Books, Training, Memberships - - - - - Internal Service Charges Total Operating Expenses 96,150 235,824 233,135 175,000 (58,135) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To - To Total Transfers - - - - - DIVISION TOTALS 96,150 235,824 233,135 175,000 (58,135) City Clerk Purpose: The City Clerk’s Department is responsible for a variety of duties including, but not limited to the following:  Performing administrative functions of the City Commission; preparing notices, agendas and minutes for Commission meetings; recording and preserving the legislative actions of the Commission; advertising public hearing notices; receiving documents addressed to the Commission  Custodian of the City Seal  Administering oaths  Acting as the City’s Supervisor of Elections for conducting municipal elections; providing election information and timelines to citizens and candidates, qualifying the candidates, monitoring required reports, advertising, and declaring the results.  Custodian of official City records in accordance with State guidelines  Receiving, processing and coordinating records requests in accordance with F.S. 119 and City policies.  Updating the City’s Code of Ordinances and providing code supplements to City staff  Notarizing City documents  Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts  Researching property and preparing lien letters  Secretary to the Code Enforcement Board (CEB) which includes administrative duties such as preparing notices, agendas, minutes, and Board Orders  Non-voting Member of the Board Member Review Committee (BMRC) providing administrative duties such as preparing notices and agendas, coordinating meeting schedules and interviews, attending meeting and preparing minutes  Updating board and committee membership lists; monitoring terms and vacancies; accepting board and committee applications; and preparing all required paperwork for appointments  Coordinating with appropriate board members and City officials regarding Financial Disclosure requirements and submitting the names and addresses to the State  Purchasing tags and titles for City vehicles  Attending bid openings  City Website maintenance Key Objective:  Continue to upgrade and improve records filing, retrieval and research capabilities.  Increase the amount of information made available electronically to City staff and the public.  Ensure that ordinances and resolutions are executed, recorded and incorporated into the City Code, where applicable.  Reduce the volume of obsolete records by purging/destroying documents that have met State retention requirements CITY OF ATLANTIC BEACH Organizational Charts CITY CLERKS OFFICE City Clerk Administrative Assistant Records Clerk City Administration City Clerk Proposed Actual Actual Estimate Budget Increase PERSONNEL SERVCES 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) Wages Salaries and Wages 146,896 144,403 130,330 153,901 23,571 Overtime 2,053 4,213 3,604 3,500 (104) Special Pay - 784 - - - Sub-Total 148,949 149,399 133,934 157,401 23,467 Benefits FICA 11,088 11,101 8,103 11,773 3,670 Pension 35,164 49,759 52,405 59,615 7,210 Health and Life Insurance 26,107 30,220 26,868 41,586 14,718 Worker and Unemploy Comp 169 103 165 219 54 Sub-Total 72,528 91,182 87,541 113,193 25,652 Total Wages and Benefits 221,476 240,581 221,475 270,594 49,119 OPERATING EXPENSES Professional Services - - 70 (70) Contract Services 13,320 1,983 19,128 20,725 1,597 Local Travel 110 28 100 100 - Communications 1,020 344 1,000 1,000 - Postage - - 150 150 - Rentals and Leases - - 250 - (250) Insurance - - - - Repairs and Maintenance - - 11,925 10,350 (1,575) Printing and Publishing 13,696 12,452 17,625 16,700 (925) Advertising and Promotions - - - - - Other Current Charges 170 126 600 600 - Office Supplies 1,042 1,198 1,700 1,700 - Operating Supplies 111 4,233 3,835 1,000 (2,835) Books, Training, Memberships 2,150 2,515 3,413 3,700 287 Internal Service Charges - - - - Total Operating Expenses 31,619 22,878 59,796 56,025 (3,771) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Computer Equipment - - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 253,095 263,460 281,271 326,619 45,348 Finance and Administration Purpose: This department is responsible for the administration of all financial affairs of the City, including: investments, budget preparation, annual financial report generation, payroll tax reporting, regulatory and management reporting, grant and pension financial reporting, utility billing, purchasing, and vendor payables. Key Objectives:  To continue to provide citizens and management with unqualified audit opinions annually  To prepare and monitor the annual operating budget and long term financial plan  To provide customers of the utility system with excellent customer service  To provide timely and efficient procurement support for all departments  To assist management with financial and performance analysis to aid in decision making Issues, Trends and Highlights: In FY16 and FY17, the Finance Department administered the implementation of a new community software TRAKiT. Finance coordinated the financial reimbursement submission between the City and FEMA related to Hurricane Matthew. Category Amount A Debris Removal $ 341,186.75 B Emergency Protective Measures 29,381.46 G Parks, Recreational Areas, and Other Facilities 65,125.40 Submitted for Reimbursement $ 435,693.61 Workload Data Measurement FY-16 FY-15 FY-14 FY -13 Utility Bills Generated 98,259 97,237 96,647 96,421 Delinquent Notices Generated 17,844 18,829 19,409 20,095 Accounts Payable Checks Processed 4,506 4,456 4,719 4,810 Purchase Orders Processed 2,200 2,195 2,434 2,320 CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART FINANCE AND ADMINISTRATION DIRECTOR OF FINANCE & IT UTILITY BILLING SUPERVISOR DEPUTY FINANCE DIRECTOR CUSTOMER SERVICE SUPERVISOR CUSTOMER SERVICES REPRESENTATIVES (2.0) BILLING SPECIALIST ACCOUNTS PAYABLE CLERK PROCUREMENT MANAGER INFORMATION TECHNOLOGY MANAGER COMPUTER NETWORK & PC SERVER TECHNICIAN (2.0) - - - City Administration Finance and Administration Department Proposed Actual Actual Estimate Budget Increase #####513 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 426,879 482,182 427,974 472,763 44,789 Overtime 7,395 9,905 7,530 9,000 1,470 Special Pay 71,165 1,943 8,000 - (8,000) Sub-Total 505,439 494,030 443,504 481,763 38,259 Benefits FICA 35,117 36,128 31,461 36,166 4,705 Pension 95,914 134,065 141,503 159,680 18,177 Health and Life Insurance 55,563 82,171 81,663 95,124 13,461 Worker and Unemploy Comp 991 4,658 2,097 2,171 74 Sub-Total 187,585 257,023 256,724 293,141 36,417 Total Wages and Benefits 693,024 751,053 700,228 774,904 74,676 OPERATING EXPENSES Professional Services 40,378 35,248 60,000 57,000 (3,000) Contract Services 16,658 14,735 23,478 20,200 (3,278) Local Travel 371 47 250 350 100 Communications 5,732 2,816 1,200 3,000 1,800 Postage 40,556 43,362 43,404 43,900 496 Utilities - - - - Rentals and Leases 368 111 - - - Insurance - - - - Repairs and Maintenance 1,878 2,050 1,500 4,200 2,700 Printing and Publishing 22,250 21,241 20,000 22,000 2,000 Advertising and Promotions - - - - Other Current Charges - 749 - - - Office Supplies 3,462 3,189 1,650 2,500 850 Operating Supplies 5,745 5,445 5,001 3,300 (1,701) Books, Training, Memberships 2,017 4,794 5,400 6,545 1,145 Total Operating Expenses 139,417 133,787 161,883 162,995 1,112 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles - - - - - Equipment - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 832,441 884,840 862,111 937,899 75,788 Human Resources Purpose: The Human Resource Department is responsible for providing programs and services designed to attract, retain and develop diverse employees committed to achieving City objectives and satisfying our customers. Human Resources administers all programs and activities related to recruitment and selection, equal employment opportunity, benefits administration, wellness initiatives, risk management, workers’ compensation insurance and claims, commercial insurance and claims (property, liability, automobile, etc.), position classification, performance management, compensation, employee relations, training and development and personnel policies and procedures. Key Objectives:  Recruit and hire the best possible applicants for employment.  Maintain a positive working relationship with the City’s two unions.  Ensure that the City’s policies are updated and enforced consistently.  Update and maintain the City's Personnel Policy and Procedures Manual.  Maintain the City's Employee and Retiree pa yroll systems and HR files.  Apply loss prevention and control methods through identification and analysis of loss exposure in the areas of liability, workers compensation and property loss.  Provide Supervisory and Employee training in various areas. Issues, Trends, Highlights:  For the budget year 2016-2017, the cost of health insurance benefits increased slightly, while generally maintaining the same level of benefits. Due to increased utilization rates, we anticipate another slight increase in rates for the upcoming year.  Insurance rate projections for liability, workers compensation and property loss are expected to slightly decrease.  The City was compliant with new regulations implemented with the Affordable Care Act. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART HUMAN RESOURCES DEPARTMENT HUMAN RESOURCES DIRECTOR HUMAN RESOURCES ASSISTANT - - - City Administration Human Resources Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 133,470 140,212 140,956 144,787 3,831 Overtime - - - - - Special Pay - 17 - - - Sub-Total 133,470 140,229 140,956 144,787 3,831 Benefits FICA 9,860 10,405 8,994 11,076 2,082 Pension 20,087 37,487 39,308 47,559 8,251 Health and Life Insurance 11,574 15,281 16,548 20,654 4,106 Worker and Unemploy Comp 147 107 186 198 12 Sub-Total 41,668 63,280 65,036 79,487 14,451 Total Wages and Benefits 175,138 203,509 205,992 224,274 18,282 OPERATING EXPENSES Professional Services - - - - - Contract Services 4,299 6,138 4,000 5,000 1,000 Local Travel - - - - Communications 768 298 200 400 200 Postage 52 - - 100 100 Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - - Printing and Publishing 18 - - - - Advertising and Promotions - - - - Other Current Charges 14,693 - - - - Office Supplies 1,548 1,937 800 1,300 500 Operating Supplies 2,630 888 700 3,500 2,800 Books, Training, Memberships 649 615 250 1,040 790 - Total Operating Expenses 24,658 9,876 5,950 11,340 5,390 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 199,795 213,385 211,942 235,614 23,672 Planning and Zoning Purpose: The Planning and Zoning Department administers zoning and land use related functions of the City including: implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to verify consistency with land development regulations and the Comprehensive Plan; compliance with requirements of State Growth Management laws; proposes amendments to city land use regulations as appropriate; and implements studies, programs, and special projects as directed. The Department also serves as City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State and Federal regulatory agencies as appropriate, and provides staff support to the Community Development Board. Performs all administrative functions associated with department activities and objectives. Key Objective:  Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic development, redevelopment, long range planning, marsh master planning, and public works projects. Workload Data: The Community Development Department is responsible for planning functions and land use and zoning administration, including review of all Building Permit applications and new business tax receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department also administers the City’s tree ordinance, assists with the CDBG grant, and provides staff support to the Community Development Board. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART COMMUNITY DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT DIRECTOR (Interim) PLANNER Planning Dept. Clerk (PT) CODE ENFORCEMENT OFFICER General Fund Planning and Zoning Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 100,500 93,050 76,446 121,474 45,028 Overtime - 50 - - - Special Pay 161 7,044 3,708 7,500 3,792 Sub-Total 100,661 100,145 80,154 128,974 48,820 Benefits FICA 7,471 7,382 6,066 9,292 3,226 Pension 17,880 16,555 13,745 11,693 (2,052) Health and Life Insurance 11,945 11,715 7,629 9,678 2,049 Worker and Unemploy Comp 1,617 1,241 1,125 1,316 191 Sub-Total 38,913 36,893 28,565 31,979 3,414 Total Wages and Benefits 139,574 137,038 108,719 160,953 52,234 OPERATING EXPENSES Professional Services 197 - 200 75,000 74,800 Contract Services 755 93,253 15,000 10,000 (5,000) Local Travel - - - - - Communications 673 652 - 750 750 Postage - - - - - Utilities - - - - - Rentals and Leases - 375 - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing 1,968 4,021 3,500 4,000 500 Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies 304 - 250 350 100 Operating Supplies 446 307 305 500 195 Books, Training, Memberships 1,717 1,820 1,850 3,000 1,150 Total Operating Expenses 6,059 100,428 21,105 93,600 72,495 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 145,633 237,466 129,824 254,553 124,729 - - - General Fund Code Enforcement Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 35,171 34,789 41,715 49,218 7,503 Overtime - - - - - Special Pay 199 328 - - - Sub-Total 35,370 35,117 41,715 49,218 7,503 Benefits FICA 2,552 2,646 3,117 3,765 648 Pension 1,216 585 10,259 11,915 1,656 Health and Life Insurance 3,018 1,061 6,300 7,982 1,682 Worker and Unemploy Comp 3,526 167 609 650 41 Sub-Total 10,312 4,459 20,285 24,312 4,027 Total Wages and Benefits 45,682 39,576 62,000 73,530 11,530 OPERATING EXPENSES Professional Services 134 26 - - - Contract Services 98 - - - Local Travel - - - - Communications 1,575 1,534 900 950 50 Postage 19 - 88 - (88) Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing 505 1,030 550 - (550) Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 10 - 75 100 25 Operating Supplies 1,363 1,347 1,175 1,100 (75) Books, Training, Memberships 818 859 1,335 1,075 (260) Total Operating Expenses 4,522 4,796 4,123 3,225 (898) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - - Equipment - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 50,204 44,372 66,123 76,755 10,632 Tree Protection Fund Purpose: To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing protected trees and landscaping requirements. Funding sources will include contributions, donations, and mitigation proceeds for tree removal and site clearings. The funds generated are to be used for planting of trees within the City of Atlantic Beach. Key Objectives:  To promote the health, safety, welfare and general well-being of the citizens of Atlantic Beach, through the preservation of natural plant communities, the installation of landscaping, and the protection of trees on public and private property  To promote the conservation of energy and limited fresh water resources by encouraging the planting of natural or cultivated areas and planting trees  To promote and improve the aesthetic integration of natural and man-made environments in order to reduce the harmful effects of development and use on vegetation; and, thereby, improve the quality of life through the abatement of noise, glare, dust, and air pollution Issues, Trends and Highlights:  The Planning and Zoning Department worked with the City Commission and Community Development Board to update the City’s tree code. It is anticipated that the new code will lessen the loss of the City’s tree canopy and will also lead to planting of more trees when new homes are constructed. Staff will be creating a guide to the tree code for residents and builders.  The Planning and Zoning Department was awarded a grant to create a tree management plan for the City. This project will help guide the City in the management and planting of trees in the City Right of way. Workload Data:  These funds are requested through the City Commission as projects arise and meet the requirements of the ordinance. They are primarily expended under the recommendations of City staff and the City Manager. Tree Protection Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) Cash Forward 6,493 10,776 26,732 30,732 4,000 Revenues Tree Mitigation Proceeds - - - - - Grant Proceeds - - - - - Contributions/Donations 6,083 15,956 4,000 5,000 1,000 Total Revenues 6,083 15,956 4,000 5,000 1,000 Other Financing Sources Total Resources 12,576 26,732 30,732 35,732 5,000 Expenditures Contract Services 1,800 - - - - Operating supplies - - - - DIVISION TOTALS 1,800 - - - - Other Financing Uses Ending Cash 10,776 26,732 30,732 35,732 5,000 Total Expenses and Cash 12,576 26,732 30,732 35,732 5,000 Resource Allocation Personnel Services - - - - - Operating Expenses 1,800 - - - - Capital Outlay - - - - - Debt Service - - - - - Transfers - - - - - 1,800 - - - - Building Department Fund Purpose: The Building Department provides efficient and effective professionally certified services for the enforcement of the adopted Florida Building Code related to building, mechanical, plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The Department strives to ensure a safe built environment for Atlantic Beach. The Department coordinates development activities with Planning, Utilities, Public Works, City of Jacksonville Fire Department and several State of Florida Agencies including the Federal Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed contractors, architects and engineers properly navigate through the development permitting process. Key Objectives:  Offer exceptional customer service assisting applicants through the City of Atlantic Beach development permitting process. A staff of five employees manages the required submittals for plan review and inspection for all vertical construction within the City, coordinating the approval process for several other City departments.  Monitor activities of City programs related to the Federal Emergency Management Agency’s Community Rating System to reduce rising flood insurance costs to property owners promulgated by the National Flood Insurance Program. Continue enforcement of the City Flood Control ordinance for development within FEMA’s designated floodplains.  Monitor activities related to the Insurance Service Organization ratings for the Building Code Effectiveness Rating Program in an effort to reduce wind insurance rates. Maintain standards for building plan review and inspection paying special attention to hurricane force reactions on buildings.  Improve homeowner and contractor awareness of building codes via our department website and various printed brochures.  Provide administrative support to the Personnel, Planning, and Finance department’s offices at the City Hall receptionist counter. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART BUILDING DEPARTMENT BUILDING OFFICIAL OPERATIONS SUPERVISOR BUILDING INSPECTORS (2) BUILDING PERMIT TECHNICIANS (2) Building Department Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) Restricted 60,563 84,556 111,126 111,556 430 Operating Cash 578,981 319,732 393,875 470,134 76,259 Cash Forward 639,544 404,287 505,001 581,690 76,689 Revenues Building Permit Fees-bce 340,963 408,143 399,153 402,903 3,750 Plan Check Fees 91,518 108,431 105,339 105,864 525 Re-inspection Fees 7,587 4,115 5,005 5,078 73 Radon Gas Fee 667 767 876 893 17 Construction Surcharge 677 767 685 685 - Interest Earnings 8,133 6,777 2,958 7,247 4,289 Transfer from General Fund - - - - - Miscellaneous Revenues 175 3,596 8,895 8,917 22 Total Revenues 449,721 532,597 522,911 531,587 8,676 Other Financing Sources 12,620 Total Resources 1,089,265 949,504 1,027,912 1,113,277 85,365 Expenditures Building Department 338,223 444,503 446,222 523,906 77,684 DIVISION TOTALS 338,223 444,503 446,222 523,906 77,684 Other Financing Uses 346,755 - Restricted 84,556 111,126 111,556 130,977 19,421 Operating Cash 319,732 393,875 470,134 458,394 (11,740) Ending Cash 404,287 505,001 581,690 589,371 7,681 Total Expenses and Cash 1,089,265 949,504 1,027,912 1,113,277 85,365 Resource Allocation Personnel Services 286,696 327,830 329,388 456,159 126,771 Operating Expenses 49,911 98,669 95,495 67,747 (27,748) Capital Outlay 1,616 18,005 21,339 - (21,339) Debt Service - - - - - Transfers - - - - - Total Resources 338,223 444,503 446,222 523,906 77,684 AUTHORIZED PERSONNEL Position 2016-2017 2017-2018 Building Official 1.00 1.00 Inspector 1.00 2.00 Operations Supervisor - Building and Zoning 0.85 0.85 Building Permit Technician 1.80 1.80 Citizen Serivce Specialist 0.00 0.50 Planning Dept. Clerk (PT)0.00 0.15 4.65 6.30 Building Department Fund Building Department Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 205,751 213,821 233,468 323,046 89,578 Overtime - - - 2,000 2,000 Special Pay 6,384 16,187 - - - Sub-Total 212,135 230,008 233,468 325,046 91,578 Benefits FICA 15,055 15,941 14,328 24,713 10,385 Pension 30,575 44,018 37,987 45,782 7,795 Health and Life Insurance 26,680 36,467 41,646 58,309 16,663 Worker and Unemploy Comp 2,252 1,397 1,959 2,309 350 Sub-Total 74,561 97,822 95,920 131,113 35,193 Total Wages and Benefits 286,696 327,830 329,388 456,159 126,771 OPERATING EXPENSES Professional Services 102 98 - - - Contract Services 862 43,812 40,000 40,000 - Local Travel - - - - - Communications 2,501 2,204 2,000 3,000 1,000 Postage - 24 - 100 100 Utilities - - - - Rentals and Leases - - - - Insurance 903 963 1,197 1,197 - Repairs and Maintenance 3,780 3,817 5,000 6,500 1,500 Printing and Publishing 1,202 1,711 350 1,000 650 Advertising and Promotions - - - - Other Current Charges - - - - - Office Supplies - 136 200 250 50 Operating Supplies 2,745 6,025 3,750 5,000 1,250 Books, Training, Memberships 2,789 4,850 5,500 10,700 5,200 Internal Service Charges 35,027 35,027 37,498 - (37,498) Total Operating Expenses 49,911 98,669 95,495 67,747 (27,748) CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles - 18,005 18,089 - (18,089) Computer Equipment 1,616 - 3,250 - (3,250) Total Capital Outlay 1,616 18,005 21,339 - (21,339) DEBT SERVICE Principal - - - Interest - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 338,223 444,503 446,222 523,906 77,684 Police Department Mission Statement To protect life and property, provide exceptional police service, and work in partnership with our community to improve the quality of life in the City of Atlantic Beach. Core Values The Atlantic Beach Police Department is a value-driven agency dedicated to serving all people with Courage, Integrity, and Excellence. These core values are paramount to building public trust within our community and success as a law enforcement agency. Overview The Atlantic Beach Police Department consists of 30 sworn police officers and 15 civilians. The department is divided into two (2) divisions. The Operations Division, headed by a Commander and two (2) Patrol Lieutenants consists of patrol, special operations, traffic enforcement, community policing, and SWAT. The Support Services Division, also headed by a Commander, consists of Criminal Investigations, Crime Suppression, Communications, Animal Control, Records, Purchasing, and School Crossing Guards. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART PUBLIC SAFETY DEPARTMENT Director of Public Safety 1 Admin Asst. 1 Life Guard Captain 1 Life Guard Lieutenant 5 Life Guards 30 Support Services Commander 1 ECO’s 5 ECO Supervisor 1 Operations Commander 1 Patrol Lieutenant 1 Patrol Lieutenant 1 A Squad Patrol Sergeant 1 C Squad Patrol Sergeant 1 A Squad Patrol Officers 3 COPS Officer 1 B Squad Patrol Sergeant 1 D Squad Patrol Sergeant 1 B Squad Patrol Officers 4 D Squad Patrol Officers 3 C Squad Patrol Officers 4 Investigations Sergeant 1 General Investigations 2 CSU Detectives 2 Office Manager 1 Services/ Special Project Sergeant 1 Records Staff 2 Property & Evidence 1 Animal Control 2 Crossing Guards 2 General Fund Police Administration Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 282,505 299,197 175,071 392,376 217,305 Overtime - - - - - Special Pay 2,488 1,746 921 2,000 1,079 Sub-Total 284,993 300,943 175,992 394,376 218,384 Benefits FICA 20,718 22,066 13,050 30,016 16,966 Pension 67,089 86,436 82,590 89,863 7,273 Health and Life Insurance 33,904 44,568 22,539 56,541 34,002 Worker and Unemploy Comp 3,359 5,639 966 3,223 2,257 Sub-Total 125,070 158,708 119,145 179,643 60,498 Total Wages and Benefits 410,064 459,652 295,137 574,019 278,882 OPERATING EXPENSES Professional Services 2,817 6,431 1,250 7,597 6,347 Contract Services 7,758 11,287 12,000 6,900 (5,100) Local Travel - - - - - Communications 80,175 81,562 83,525 162,452 78,927 Postage 252 275 - 250 250 Utilities 14,495 12,971 8,000 26,600 18,600 Rentals and Leases 1,065 18,535 19,500 13,500 (6,000) Insurance - - - - - Repairs and Maintenance 21,362 21,902 18,500 23,710 5,210 Printing and Publishing 6,375 5,796 4,525 7,000 2,475 Advertising and Promotions - 999 - 6,000 6,000 Other Current Charges 172 341 12,060 12,000 (60) Office Supplies 7,974 8,810 5,500 8,000 2,500 Operating Supplies 7,129 13,136 8,751 9,000 249 Books, Training, Memberships 2,478 3,428 747 4,000 3,253 Total Operating Expenses 152,052 185,472 174,358 287,009 112,651 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles - 20,769 - 30,000 30,000 Computer Equipment 10,372 - - 4,000 4,000 Total Capital Outlay 10,372 20,769 - 34,000 34,000 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 572,488 665,892 469,495 895,028 425,533 - - - General Fund Police Patrol Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 1,179,673 1,313,951 1,176,441 1,309,576 133,135 Overtime 98,815 94,500 133,994 109,862 (24,132) Special Pay 81,732 92,892 108,936 75,000 (33,936) Sub-Total 1,360,220 1,501,344 1,419,371 1,494,438 75,067 Benefits FICA 101,997 113,348 106,755 100,182 (6,573) Pension 444,671 609,012 622,412 606,797 (15,615) Health and Life Insurance 161,188 189,676 180,123 224,540 44,417 Worker and Unemploy Comp 29,758 20,328 37,389 37,184 (205) Sub-Total 737,614 932,364 946,679 968,703 22,024 Total Wages and Benefits 2,097,834 2,433,708 2,366,050 2,463,141 97,091 OPERATING EXPENSES Professional Services 702 777 537 - (537) Contract Services 5,807 13,458 4,500 5,500 1,000 Local Travel 59 119 - 500 500 Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases 6,580 - - - - Insurance - - - - - Repairs and Maintenance 13,433 14,058 22,458 27,205 4,747 Printing and Publishing - - - - - Advertising and Promotions - - - - - Office Supplies - - - - - Operating Supplies 118,909 123,925 87,300 139,040 51,740 Books, Training, Memberships - - - - - Internal Service Charges - - - - Total Operating Expenses 145,490 152,337 114,795 172,245 57,450 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles 120,168 128,773 155,005 210,000 54,995 Computer Equipment 6,859 34,782 - 27,300 27,300 Equipment 35,502 10,834 - - - Total Capital Outlay 162,529 174,389 155,005 237,300 82,295 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 2,405,853 2,760,434 2,635,850 2,872,686 236,836 - - - General Fund Police Investigations Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages - Salaries and Wages 124,904 135,587 57,297 184,271 126,974 Overtime 17,539 17,930 1,845 30,000 28,155 Special Pay 23,351 21,591 13,209 10,000 (3,209) Sub-Total 165,794 175,108 72,351 224,271 151,920 Benefits FICA 14,678 14,970 7,767 14,096 6,329 Pension 92,118 74,900 76,550 78,247 1,697 Health and Life Insurance 32,586 42,042 26,058 45,555 19,497 Worker and Unemploy Comp 4,067 2,734 3,018 5,484 2,466 Sub-Total 143,449 134,647 113,393 143,382 29,989 Total Wages and Benefits 309,243 309,755 185,744 367,653 181,909 OPERATING EXPENSES Professional Services - - - - Contract Services - - - 1,250 Local Travel - - - - - Communications - - - - - Postage - - - - Utilities - - - - Rentals and Leases 7,674 6,137 7,000 8,500 1,500 Insurance - - - - Repairs and Maintenance 2,999 3,099 4,540 3,200 (1,340) Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges / Investigations - - - - Office Supplies - - - - Operating Supplies 346 1,268 1,000 3,500 2,500 Books, Training, Memberships - - - - - Investigations 2,000 3,000 - 5,000 5,000 Total Operating Expenses 13,020 13,503 12,540 21,450 7,660 CAPITAL OUTLAY Land - - - - - Buildings - - - - - Infrastructure Improvements - - - - - Vehicles 20,000 20,000 Equipment - 832 - 20,000 20,000 Total Capital Outlay - 832 - 40,000 40,000 DEBT SERVICE Principal - - - - Interest - - - - Other - - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 322,262 324,090 198,284 429,103 229,569 - - - General Fund Police Dispatch Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 188,903 180,037 158,628 216,682 58,054 Overtime 4,375 6,670 8,712 9,000 288 Special Pay 9,147 7,978 12,237 7,000 (5,237) Sub-Total 202,425 194,685 179,577 232,682 53,105 Benefits FICA 14,669 14,278 13,245 16,576 3,331 Pension 16,909 50,322 53,752 58,683 4,931 Health and Life Insurance 40,236 43,857 35,313 47,390 12,077 Worker and Unemploy Comp 222 154 261 523 262 Sub-Total 72,036 108,611 102,571 123,172 20,601 Total Wages and Benefits 274,460 303,296 282,148 355,854 73,706 OPERATING EXPENSES Professional Services - - - - Contract Services - - - - Local Travel - - - - - Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - - 121 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 143 86 1,000 3,000 2,000 Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 143 86 1,121 3,000 2,000 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - 6,200 Total Capital Outlay - - 6,200 - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 274,603 303,382 289,469 358,854 75,706 Animal Control Purpose The Mission of the Atlantic Beach Animal Control is to provide service to the public by enforcing local animal ordinances, capture and impound animals running at large, investigate reports of animal attacks or animal cruelty or neglect, issue citations for animal control violations, prepare reports when necessary and investigate animal bites and coordinate handling and care of animals in the city kennel. Employees The Animal Control Officers operate under the Police Department. There are two full time Animal Control Officers to provide coverage seven days per week. Training/Certifications Atlantic Beach Animal Control Officers receive state certification through FACA (Florida Animal Control Association). After the initial 40 hours of training is received, each Officer must pass a state certification test. Annual continuing education is required to maintain certification. Education/Community Outreach The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within the city and providing community outreach. Each year, informative articles are written for the local Tideview newsletter and the Beaches Leader to provide readers with useful information on pet care, and reminders about local ordinances. Additionally, Animal Control attends different venues throughout the community such as the local Wednesday market at Bull Park and summer camp programs at the community center to provide education to citizens. - - - General Fund Police Animal Control Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 58,745 52,511 52,650 63,409 10,759 Overtime 690 711 1,203 1,000 (203) Special Pay 2,515 2,507 3,618 2,500 (1,118) Sub-Total 61,950 55,729 57,471 66,909 9,438 Benefits FICA 4,730 4,219 4,326 4,850 524 Pension 9,422 7,113 5,619 9,736 4,117 Health and Life Insurance 217 1,099 129 158 29 Worker and Unemploy Comp 708 548 735 804 69 Sub-Total 15,077 12,978 10,809 15,548 4,739 Total Wages and Benefits 77,027 68,707 68,280 82,457 14,177 OPERATING EXPENSES Professional Services 100 252 - 600 600 Contract Services 626 - - 750 750 Local Travel - - - - Communications 1,301 1,290 865 937 72 Postage - - - - Utilities 208 208 138 228 90 Rentals and Leases 588 - - - - Insurance - - - - Repairs and Maintenance 5,443 500 1,000 1,500 500 Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 5,529 3,098 4,701 6,050 1,349 Books, Training, Memberships - - - 225 Total Operating Expenses 13,795 5,348 6,704 10,290 3,361 CAPITAL OUTLAY Land - - - - Buildings - - - - - Infrastructure Improvements - - - - Vehicles - - 25,071 - (25,071) Equipment - - - - Total Capital Outlay - - 25,071 - (25,071) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 90,822 74,055 100,055 92,747 (7,533) General Fund Police School Guards Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 8,963 9,164 9,069 13,968 4,899 Overtime - - - - Special Pay - - - - Sub-Total 8,963 9,164 9,069 13,968 4,899 Benefits FICA 686 701 693 1,068 375 Pension - - - - Health and Life Insurance - - - - Worker and Unemploy Comp 201 151 240 290 50 Sub-Total 887 853 933 1,358 425 Total Wages and Benefits 9,850 10,017 10,002 15,326 5,324 OPERATING EXPENSES Professional Services - - - - Contract Services - - - - Local Travel - - - - Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - 50 300 250 Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses - - 50 300 250 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 9,850 10,017 10,052 15,626 5,574 Police Grants Purpose: The Police Grants are used to enhance Public Safety operations and utilize available grants to provide the funding for public safety initiatives. Issues, Trends and Highlights:  For FY 2013, the Department received $81,225 in Justice Assistance Grant (JAG) funds to be used to pay the salaries of one (1) C.O.P.s officer and one (1) Crime Suppression Unit (CSU) detective.  For FY 2014, the Department received $83,375 in Justice Assistance Grant (JAG) funds to be used towards the salaries of one (1) Community Oriented Policing (COPs) officer and one (1) Crime Suppression Unit detective.  For FY 2015, the Department received $71,321 in Justice Assistance Grant (JAG) funds to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs) and one (1) Crime Suppression Unit detective.  For FY 2016, the Department received $72,193 in Justice Assistance Grant (JAG) funding to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs) and one (1) Crime Suppression Unit detective.  For FY 2016, the Department received $65,017 in Justice Assistance Grant (JAG) funding to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs) and one (1) Crime Suppression Unit detective.  For FY 2018, the Department anticipates receiving Justice Assistance Grant (JAG) funding to be used towards the salaries of one (1) Community Oriented Policing Officer (COPS) and one (1) Crime Suppression Unit detective. The exact amount is unknown but is expected to be slightly lower than last year due to a reduction in funds received County-wide. - - - Police Grant Funds Police Department Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) Cash Forward - - - - Revenues Grant Proceeds 74,939 65,417 67,783 67,783 - Interest Transfer from General Fund - - - - - Total Revenues 74,939 65,417 67,783 67,783 - Other Financing Sources - - - - - Total Resources 74,939 65,417 67,783 67,783 - Expenditures Salaries and Wages 70,000 58,982 67,783 70,000 2,217 Operating Expenses Professional Services - - - - - Contract Services - - - - - Communications - - - - - Rentals and Leases - - - - - Other Current Charges - - - - - Operating Supplies 4,939 2,267 - - - Training - - - - - Total Operating Expenses 4,939 2,267 - - - Capital Outlay Vehicles - - - - - Equipment - 4,168 - - - Total Capital Outlay - 4,168 - - - Transfers To Police Trust fund - - - - - To General Fund - - - - - To Various Grant Funds - - - - - Total Transfers - - - - - DIVISION TOTALS 74,939 65,417 67,783 70,000 2,217 Other Financing Uses - - - - - Ending Cash - - - Total Expenses and Cash 74,939 65,417 67,783 70,000 2,217 Resource Allocation Personnel Services 70,000 58,982 67,783 70,000 2,217 Operating Expenses 4,939 2,267 - - - Capital Outlay - 4,168 - - - Debt Service - - - - - Transfers - - - - - Total Resources 74,939 65,417 67,783 70,000 2,217 Fire Division Divisional Summary Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) Resource Allocation Personnel Services 196,971 179,836 186,551 220,848 34,297 Operating Expenses 1,113,245 1,142,778 1,179,747 1,296,040 116,293 Capital Outlay 6,255 - 16,500 8,000 (8,500) Debt Service - - - - - Transfers - - - - - Total Resources 1,316,471 1,322,614 1,382,798 1,524,888 142,090 Expenses: Fire Control / Rescue 1,080,045 1,111,107 1,143,011 1,262,802 119,791 Lifeguards 236,426 211,507 239,787 262,086 22,299 Total Expenses 1,316,471 1,322,614 1,382,798 1,524,888 142,090 Summary of Authorized Positions 2016-2017 2017-2018 Fire Department Public Safety Director - - Lifeguards Lieutenant 2 2 Captain 4 4 Lifeguard 12 12 18 18 General Fund Fire Control / Rescue Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total - - - - - Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services - - - - Contract Services 1,066,557 1,098,553 1,131,511 1,248,057 116,546 Local Travel - - - - Communications - - - - Postage - - - - Utilities 13,489 11,214 10,500 14,245 3,745 Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - 1,340 1,000 500 (500) Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - - - Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 1,080,045 1,111,107 1,143,011 1,262,802 119,791 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DIVISION TOTALS 1,080,045 1,111,107 1,143,011 1,262,802 119,791 Lifeguards Purpose: The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection of lives. An emphasis is placed on education and promoting awareness of the marine environment and identifying potential dangers associated with recreational activities in an open water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective water rescues and Basic Life Support (BLS) prior to ambulance arrival. Employees The lifeguards are a division of the Public Safety Department and report to the Chief of Police . One Lifeguard Captain and five (5) Lieutenants are employed year round in a part time capacity to provide seamless maintenance of the program, including applicant processing, training, equipment and supply inventory. An additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service. Training/Certifications Each year lifeguards begin training in January with formal testing and training in March. All lifeguards have current First Responder training and certification. All guards attend either new guard or returning guard training as well. Each guard has a minimum of 100 hours of training before working a tower alone. All mid-level supervisors and above have current EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA Advanced Certification, which means all lifeguards are certified First Responders or above. The lifeguards maintain a truck, mule, and jet ski as part of their BLS fleet. Beach Staffing From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday – Friday it is staffed with 8 towers from 10am – 5pm. Saturdays and Sundays are staffed with 9 towers from 10am – 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins in March through Memorial Day and picks up after Labor Day through the end of September. Junior Lifeguard Program A Junior Lifeguard Program was implemented in 2015. This program familiarizes youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques, competition training, lifeguard training, marine life and safety, and physical fitness. The program is designed to run for one week, 4 hours per day, with 10 participants attending per week. There will be 4 different sessions that the program will be offered. This is done both as a community outreach program and also as a way to promote education with local youth who may have an interest in becoming an Atlantic Beach Lifeguard in the future. - - - General Fund Lifeguards Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 178,529 166,410 185,000 200,000 15,000 Overtime - - - - Special Pay - - - - Sub-Total 178,529 166,410 185,000 200,000 15,000 Benefits FICA 13,658 12,730 1,101 15,300 14,199 Pension - - - - Health and Life Insurance - - - - Worker and Unemploy Comp 4,784 696 450 5,548 5,098 Sub-Total 18,442 13,426 1,551 20,848 19,297 Total Wages and Benefits 196,971 179,836 186,551 220,848 34,297 OPERATING EXPENSES Professional Services 2,582 2,113 2,500 2,500 - Contract Services 1,122 572 750 1,500 750 Local Travel - - - - Communications 11,809 11,626 9,236 10,500 1,264 Postage - - - - Utilities 2,137 2,395 2,400 2,400 - Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 3,206 5,638 8,200 5,638 (2,562) Printing and Publishing - - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 12,089 8,607 13,000 10,000 (3,000) Books, Training, Memberships 255 720 650 700 50 Total Operating Expenses 33,200 31,672 36,736 33,238 (3,498) CAPITAL OUTLAY Land - - - - Buildings - - - - - Infrastructure Improvements - - - - Vehicles 3,699 - 16,500 - (16,500) Equipment 2,556 - - 8,000 8,000 Total Capital Outlay 6,255 - 16,500 8,000 (8,500) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 236,426 211,507 239,787 262,086 22,299 Parks Purpose: The Parks Division within the Public Works Department manages the day to day maintenance and long term improvements of the parks, beach, and beach accesses throughout the City. Responsibilities include providing functional, safe recreational areas for the citizens and visitors who use the parks, keeping the parks aesthetically pleasing. Key Objectives:  Continue to maintain and improve the quality of the parks and the beach.  Make City parks and the beach great places for residents and visitors to recreate.  Participate in implementation and refinement of the AB Parks Master Plan.  Replace and/or repair playground equipment, tennis courts, sport fields and park amenities, as needed.  Maintain and repair buildings including City hall, Public Works operations facility, community centers, police building, treatment operations buildings, lifeguard station, lift stations, and park structures  Provide staffing and support for recreation events in City parks. CITY OF ATLANTIC BEACH ORGANIZATIONAL CHART PARKS & RECREATION DEPARTMENT PARKS & RECREATION DIRECTOR RECREATION LEADER PART TIME ADMINISTRATIVE ASSISTANT RECREATION COORDINATOR RECREATION LEADER PART TIME General Fund Recreation Programs and Special Events Proposed Actual Actual Estimate Budget Increase 2014-2015 2015-2016 2016-2017 2017-2018 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 170,980 171,953 172,728 179,637 6,909 Overtime 1,723 2,746 2,400 2,500 100 Special Pay 2,804 2,704 2,400 2,400 - Sub-Total 175,508 177,402 177,528 184,537 7,009 Benefits FICA 12,808 12,914 13,581 13,853 272 Pension 34,460 33,891 34,354 48,515 14,161 Health and Life Insurance 11,459 23,332 20,275 23,564 3,289 Worker and Unemploy Comp 4,103 2,933 4,000 4,342 342 Sub-Total 62,829 73,070 72,210 90,274 18,064 Total Wages and Benefits 238,337 250,472 249,738 274,811 25,073 OPERATING EXPENSES Professional Services - 72 - - - Contract Services 9,301 13,570 21,000 19,790 (1,210) Local Travel 7 133 150 150 - Communications 5,174 4,844 14,500 10,000 (4,500) Postage 250 28 598 150 (448) Utilities 16,996 14,848 15,000 15,000 - Rentals and Leases 3,522 3,457 5,500 5,500 - Insurance - - - - Repairs and Maintenance - 115 5,300 14,000 8,700 Printing and Publishing - 446 312 - (312) Advertising and Promotions - - - - Other Current Charges 19,520 23,071 27,000 29,100 2,100 Office Supplies 509 783 1,000 1,000 - Operating Supplies 10,889 15,035 20,100 23,950 3,850 Books, Training, Memberships 352 1,191 920 1,820 900 Grants & Aid to Other Organizations 38,820 37,530 36,820 38,800 1,980 Total Operating Expenses 105,340 115,123 148,200 159,260 11,060 CAPITAL OUTLAY Land - 200,570 - - - Buildings - - - 75,000 75,000 Infrastructure Improvements - - - - - Vehicles - - - - Equipment - - 5,300 - (5,300) Total Capital Outlay - 200,570 5,300 75,000 69,700 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 343,677 566,166 403,238 509,071 105,833