FY18 Proposed Budget Workshop #2 v.07.19.17
City of
Atlantic Beach, Florida
Proposed
Annual Budget
2017 – 2018
FY18 Workshop #2 Updated 7/19/17
City of Atlantic Beach, Florida
Annual Budget
2017 - 2018
Mayor
Mitchell E. Reeves
City Commission
John M. Stinson
Jimmy Hill
M. Blythe Waters
Mitchell R. Harding
City Attorney
Brenna Durden
Interim - City Manager
Kevin Hogencamp
City Clerk
Donna L. Bartle
Summary of 2017 Millages
Urban
Service School Duval Water Inland
District District Board County Management Navigation Total
Jacksonville 0.0000 6.8020 11.4419 0.2885 0.0320 18.5644
Atlantic Beach 3.2285 6.8020 8.1512 0.2885 0.0320 18.5022
Neptune Beach 3.3656 6.8020 8.1512 0.2885 0.0320 18.6393
Jax Beach 3.7947 6.8020 8.1512 0.2885 0.0320 19.0684
Town of Baldwin 2.9752 6.8020 9.6312 0.2885 0.0320 19.7289
School Board
36.76%
Duval County
44.06%
Water Management
District.
2.57%
Atlantic Beach
17.45%
Florida Inland
Navigation
0.17%
CITY OF ATLANTIC BEACH
Office of the Property Appraiser 2017 Millages
18.5644 18.5022
18.6393
19.0684
19.7289
17.8000
18.0000
18.2000
18.4000
18.6000
18.8000
19.0000
19.2000
19.4000
19.6000
19.8000
20.0000
Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin
CITY OF ATLANTIC BEACH
2017 Total Proposed Millages
CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
GENERAL FUND
43.54%
7.51%17.03%
0.00%
0.97%
20.16%
1.52%
9.26%
Total 2018 General Fund Revenues
Ad Valorem Taxes Licenses and Permits
Intergovernmental Interfund Transfers
Fines and Forfeitures Charges for Services
Miscellaneous Utility, & Business Taxes
21.36%
1.78%
2.77%
49.80%
13.85%
10.44%
Total 2018 General Fund Expenses
City Administration Planning and Development
General Government Public Safety
Public Works Parks and Recreation
City of Atlantic Beach
Schedule of Available Cash Balances
Major Funds
FY-2017
FY-2017 Utility Rate Reserve for Utility Total Remaining
Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available
Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash
General Fund 6,334,367 2,944,071 2,944,071 3,390,296
Convention Development Tax 193,829 - 193,829
Gas Tax 105,773 - 105,773
1/2 Cent Sales Tax 64,926 - 64,926
Building Department 472,112 108,480 108,480 363,632
Public Utilities 5,000,963 1,043,793 400,000 596,764 225,000 1,017,098 3,282,655 1,718,308
Storm Water Utility 625,919 184,112 188,026 372,138 253,781
Sanitation 458,964 400,505 400,505 58,460
Debt Service - - - -
Miscellaneous funds 203,404 102,423 102,423 100,981
Pension Trust Funds 27,804,712 27,804,712 27,804,712 -
Totals 41,264,970 4,680,960 400,000 596,764 27,907,135 225,000 1,205,124 35,014,984 6,249,986
July 12, 2017Finance – Procurement Process
Quote
Start
Purchaser - identities
a need for procured
item, gets a written
price Quote
Is
item (capital)?
(Single Item
>$1,000)
Is budget available
in Purchaser’s
Capital Account
Is Budget available
Purchaser’s Account?
Is purchase
>$1,000?
Is purchase
>$5,000?
Is purchase
>$25,000?
Yes No
Budget Modification
(Dept Head/ Dir Fin)
Yes
Yes
Is purchase
exempt under
Sec 2-336?
Budget ModificationBudget Modification
No No
Quote
Quote
Quote
Quote
Quote
Quote
Quote
NoNo
Yes
No
YesFormal
Procurement No
Yes
Yes
Purchaser - enters
Requisition into
Procurement System
Procurement Manager
– Reviews requisition
Department Head –
Reviews requisition
Director of Finance –
Reviews requisition
City Manager –
Reviews requisition
Procurement Manager –
Processes requisition
and turns into a
Purchase Order
Approved?
Yes
Approved?Approved?
Approved?
Purchase Order
No
No
Yes
Yes
Yes
Stop
July 12, 2017Finance – Budget Modification
Budget Modification
(Dept Head/ Dir Fin)
Director of Finance –
reviews Budget Mod.
and forwards to the
City Manager
Dept Head -
Reviews the Budget
Modification and
forwards to the
Director of Finance
City Manager –
Reviews Budget
Mod and forwards
to Dir of Finance
Director of Finance –
enters budget mod into
AS400 and emails
purchaser, that Budget
mod is complete
Budget Modification
(Dept Head)
Budget Modification
Budget Modification
(Dept Head/ Dir Fin)
Budget Modification
(Dept Head/Dir Fin/
CM)
Is funding available in
different account in
Purchasers Department?
Start
Budget Ordinance No
Was it
Approved?
Was it
Approved?
Was it
Approved?
Yes
Purchaser –
Completes Budget
Modification form
and forwards to
their Dept. Head
Yes
No
Yes
No
YesNo
Procurement
Process
July 12, 2017Finance – Budget Ordinance
Start
Finance Director – Creates
staff report and Budget
Modification Ordinance. Then
forwards to the City Manager
(Hard Copy) and places in the
draft Staff Report Folder.
Budget Ordinance
Staff Report
Draft Staff Report
Folder (O:drive)
City Manager –
Reviews the Staff
Report
Was it
approved?
Director of Finance
– Makes changes
and resubmits the
packet
No
City Commission Meeting #1
(Discussion)
Budget Ordinance
Staff Report
Was Item
moved to 1st
reading?
City Commission Meeting #2
(1st Reading)
Budget Ordinance
Staff Report
City Commission Meeting #3
(Second Reading)
Budget Ordinance
Staff Report
Was Item
moved to 2nd
reading?
Was it
Approved?
Procurement
Process
Yes
No
Yes
No
Yes
Yes
No
Information Technology
Purpose: The Information Technology Department relies on its own internal staff, plus
the assistance of external partners, to provide all computer related services for the City.
City employees at 15 city locations are provided voice and data services. More than 160
desktop and laptop computers utilize the data network comprised of underground fiber
and wireless bridges, giving access to business applications such as email, document
management systems, police record management systems, City website, and data file
storage. Most business applications are run on in-house servers, with the City’s
enterprise applications (SunGard’s HTE and TrakIt), the City’s website, and the Police
crime reporting application run on remote servers. Information Technology provides
acquisition and support of all computers, printers, copiers, and telephone systems used
throughout the City.
Along with the day-to-day support, the Information Technology Department carries
responsibility for long range information system planning and maintenance of services.
Key Objectives for 2017 / 2018:
- Upgrade the City’s Document Management system
- Complete the relocation of the City’s computer room to the new Police
building
- Begin the upgrade of the physical security system at City buildings
- Replace the City FTP server
- Move the Police video storage to a cloud-based storage system
- Replace aging network switches in City Hall
Highlights for 2016 / 2017:
- Upgraded the network to the City’s three Community Centers. The upgrade
included the addition of WIFI at all three locations
- Replaced the network firewalls with next generation equipment that focuses
on attacks via email, web site visits, and other malware attacks.
- Assisted in the design of the new Police Building for cabling systems,
physical security system, power, and cameras
- Successfully completed the move of Police staff back into their new building
- Replaced the Police Record Management server and the City’s network
routers
- - -
City Administration
Information Technology
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 181,115 184,845 187,262 192,357 5,095
Overtime 351 2,898 7,767 6,500 (1,267)
Special Pay 10,416 1,918 564 6,500 5,936
Sub-Total 191,882 189,662 195,593 205,357 9,764
Benefits
FICA 14,173 14,166 12,786 14,715 1,929
Pension 54,522 35,904 36,182 41,923 5,741
Health and Life Insurance 25,917 28,658 78 31,137 31,059
Worker and Unemploy Comp 221 134 258 286 28
Sub-Total 94,833 78,862 49,304 88,061 38,757
Total Wages and Benefits 286,715 268,524 244,897 293,418 48,521
OPERATING EXPENSES
Professional Services 128 - - -
Contract Services 13,690 28,444 30,000 27,000 (3,000)
Local Travel 714 486 250 600 350
Communications 35,535 55,059 61,000 73,900 12,900
Postage 68 83 - 250 250
Utilities - - - -
Rentals and Leases 3,642 13,400 12,500 18,000 5,500
Insurance - - - -
Repairs and Maintenance 191,177 199,263 235,000 267,017 32,017
Printing and Publishing 761 44 - 100
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 170 228 - 250 250
Operating Supplies 38,357 112,998 42,937 47,150 4,213
Books, Training, Memberships 8,767 3,133 4,050 5,750 1,700
-
Total Operating Expenses 293,010 413,138 385,737 440,017 54,180
CAPITAL OUTLAY
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Computer Equipment 186,337 95,982 87,000 121,000 34,000
Total Capital Outlay 186,337 95,982 87,000 121,000 34,000
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
Total Transfers - - - - -
DIVISION TOTALS 766,063 777,644 717,634 854,435 136,701
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for the administration of design,
construction, operation and maintenance activities for Streets, Stormwater, Buildings, Parks,
Beautification, Sanitation, Fleet and Equipment Maintenance, Water Production and Distribution
and Sewer Collection and Treatment, as well as supporting annual contracts and customer
requests related to Public Works functions.
Key Objectives:
Continue to complete new projects in
synchronization with the City
Commission’s strategic planning
priorities.
Identify and implement efficiencies
of joint operations between
divisions.
Streamline plan reviews and ensure
building contractors understand
submittal requirements for permit
applications.
Continue to administer the Capital
Improvement Program by
completing projects at minimum cost
while assuring quality construction.
Continue master planning and
mapping of city facilities using
Geographic Information System.
Coordinate with Building
Department to implement new
permit management software.
Issues, Trends, Highlights:
Continue to provide design and construction administration and inspection for projects
including water/sewer/stormwater/roadway/parks/building improvements.
Provide engineering and administrative support for regulatory permits and permit
renewals.
Continue training of supervisory staff via professional seminars and in-house training.
Continue contract administration for annual contracts, including asphalt, beach cleaning,
concrete, ditch spraying, general engineering consulting, fleet maintenance, disaster
debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and
Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming,
point repairs, sanitation, stormwater jetting, street sweeping, surveying and janitorial
services.
- - -
General Fund
Public Works Administration
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 276,670 252,163 279,500 231,625 (47,875)
Overtime - - 1,000 - (1,000)
Special Pay 14,443 6,463 5,400 6,000 600
Sub-Total 291,113 258,627 285,900 237,625 (48,275)
Benefits
FICA 21,732 19,026 21,787 17,719 (4,068)
Pension 71,210 75,848 75,000 88,649 13,649
Health and Life Insurance 17,762 38,710 27,176 37,541 10,365
Worker and Unemploy Comp 6,710 7,281 3,159 3,242 83
Sub-Total 117,414 140,866 127,122 147,151 20,029
Total Wages and Benefits 408,527 399,492 413,022 384,776 (28,246)
OPERATING EXPENSES
Professional Services 6,002 33,797 5,000 20,000 15,000
Contract Services 3,656 1,953 5,148 5,100 (48)
Local Travel 243 171 500 700 200
Communications 7,684 6,377 8,157 11,280 3,123
Postage 30 10 100 100 -
Utilities - - - -
Rentals and Leases 173 - - - -
Insurance - - - -
Repairs and Maintenance 2,072 1,223 2,800 2,700 (100)
Printing and Publishing 2,251 1,434 700 1,000 300
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 2,058 1,690 3,038 3,000 (38)
Operating Supplies 7,032 9,308 8,749 9,000 251
Books, Training, Memberships 2,256 2,003 4,000 4,500 500
Total Operating Expenses 33,458 57,964 38,192 57,380 19,188
CAPITAL OUTLAY
Land - - - -
Buildings - - - - -
Infrastructure Improvements - - - -
Vehicles - - - - -
Computer Equipment - 2,441 2,500 - (2,500)
Total Capital Outlay - 2,441 2,500 - (2,500)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 441,985 459,898 453,714 442,156 (11,558)
- - -
General Fund
Public Works Streets Division
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 203,687 212,698 216,638 228,760 12,122
Overtime 151 777 7,394 1,000 (6,394)
Special Pay 479 1,291 2,600 1,500 (1,100)
Sub-Total 204,317 214,767 226,632 231,260 4,628
Benefits
FICA 14,848 15,599 16,658 17,500 842
Pension 47,175 69,197 65,115 74,106 8,991
Health and Life Insurance 44,753 61,024 65,138 66,903 1,765
Worker and Unemploy Comp 11,539 6,192 14,138 13,471 (667)
Sub-Total 118,315 152,012 161,049 171,980 10,931
Total Wages and Benefits 322,633 366,778 387,681 403,240 15,559
OPERATING EXPENSES
Professional Services 11 14,454 3,462 25,500 22,038
Contract Services 123,839 146,411 221,766 229,690 7,924
Town Center Maintenance - - - - -
Transportation, Postage - - - -
Communications 1,501 1,916 2,600 2,600 -
Utilities 146,061 136,911 148,000 155,000 7,000
Rentals and Leases 10,369 3,748 9,011 9,500 489
Insurance - - - -
Repairs and Maintenance 574 - 100 - (100)
Printing and Publishing 1,496 887 1,100 1,500 400
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - 342 250 (92)
Operating Supplies 40,915 40,298 48,435 59,700 11,265
Books, Training, Memberships 219 - 1,750 3,500 1,750
Mosquito Control 3,930 - 6,000 6,000 -
Total Operating Expenses 328,914 344,626 442,566 493,240 50,674
CAPITAL OUTLAY
Land - - - -
Infrastructure Improvements 2,740 6,789 - - -
Vehicles 3,420 25,616 77,000 65,000 (12,000)
Computer Equipment 4,534 - - - -
Equipment 21,797 19,287 68,415 96,000 27,585
Total Capital Outlay 32,491 51,692 145,415 161,000 15,585
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 684,037 763,096 975,662 1,057,480 81,818
- - -
General Fund
Park Maintenance
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 226,951 244,571 224,954 221,936 (3,018)
Overtime 2,991 5,961 8,000 8,000 -
Special Pay 85 1,397 500 500 -
Sub-Total 230,028 251,930 233,454 230,436 (3,018)
Benefits
FICA 16,543 18,082 17,666 16,978 (688)
Pension 60,456 50,063 51,363 61,729 10,366
Health and Life Insurance 44,251 62,733 51,284 47,096 (4,188)
Worker and Unemploy Comp 6,344 3,669 6,999 6,331 (668)
Sub-Total 127,593 134,547 127,312 132,134 4,822
Total Wages and Benefits 357,621 386,476 360,766 362,570 1,804
OPERATING EXPENSES
Professional Services 19,678 7,338 518 30,000 29,482
Contract Services 152,661 181,114 241,905 226,800 (15,105)
Local Travel - - 500 500 -
Communications 2,258 2,279 3,552 3,500 (52)
Postage 33 - 50 50 -
Utilities 56,292 60,775 58,500 66,500 8,000
Rentals and Leases 1,717 1,594 4,000 4,000 -
Insurance - - - -
Repairs and Maintenance 17,774 27,586 22,000 30,500 8,500
Printing and Publishing 1,321 108 800 750 (50)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - 200 200 -
Operating Supplies 72,653 75,360 73,857 83,800 9,943
Books, Training, Memberships 850 834 2,200 3,200 1,000
Total Operating Expenses 325,236 356,988 408,082 449,800 41,718
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements 117,959 - 10,000 - (10,000)
Vehicles 18,397 21,371 20,983 25,000 4,017
Equipment - 3,825 69,194 - (69,194)
Total Capital Outlay 136,356 25,196 100,177 25,000 (75,177)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 819,214 768,660 869,025 837,370 (31,655)
Fleet Maintenance
Public Works Fleet Maintenance
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages - - -
Salaries and Wages - - -
Overtime - - -
Special Pay - - -
Sub-Total - - - - -
Benefits
FICA - - -
Pension - - -
Health and Life Insurance - - -
Worker and Unemploy Comp - - -
Sub-Total - - - - -
Total Wages and Benefits - - - - -
OPERATING EXPENSES
Professional Services - - - -
Contract Services 224,541 228,713 272,600 280,028 7,428
Local Travel - - - -
Communications 787 353 1,000 1,390 390
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 1,050 1,182 1,300 1,300 -
Books, Training, Memberships - - - -
Total Operating Expenses 226,378 230,249 274,900 282,718 7,818
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles - - - -
Equipment 5,264 3,781 6,000 1,500 (4,500)
Total Capital Outlay 5,264 3,781 6,000 1,500 (4,500)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To General Fund
To
Total Transfers - - - - -
DIVISION TOTALS 231,642 234,030 280,900 284,218 3,318
Sanitation Fund
Purpose:
Oversee the franchise solid waste contractor’s compliance with their contractual obligations to
remove of garbage, yard waste, construction debris and recycling.
Key Objectives:
Continue to monitor the contractor’s
performance for contractual
compliance, including use of
liquidated damages, as necessary.
Continue efforts to increase
recycling volumes in the City.
Prepare for storm debris cleanup
efforts by ensuring contracts are in
place and vendors are prepared.
Continue monthly meetings with
contractor.
Issues, Trends, Highlights:
City’s franchise hauler is Advanced Disposal.
Sanitation contract includes white goods, tire pickup and pickup of City facilities.
All commercial accounts are serviced by franchise hauler.
Sanitation Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Restricted 385,733 389,004 385,670 400,505 14,835
Operating Cash 290,823 8,197 216,720 230,655 13,935
Cash Forward 676,556 397,201 602,390 631,160 28,770
Revenues
Garbage Services 1,756,608 1,778,897 1,807,071 1,861,283 54,212
Interest Earnings 491 7,780 2,699 6,613 3,914
Commercial Franchise Fees 68,952 74,614 57,645 57,645 -
Transfer from General Fund - 0 - - -
Disaster Relief Grants - -
Total Revenues 1,826,051 1,861,291 1,867,415 1,925,541 58,126
Other Financing Sources 116,310 -
Total Resources 2,502,607 2,374,803 2,469,805 2,556,701 86,896
Expenditures
Sanitation 1,781,952 1,772,413 1,838,645 1,868,276 29,631
DIVISION TOTALS 1,781,952 1,772,413 1,838,645 1,868,276 29,631
Other Financing Uses 323,453
Restricted 389,004 385,670 400,505 406,138 5,633
Operating Cash 8,197 216,720 230,655 282,287 51,632
Ending Cash 397,201 602,390 631,160 688,425 57,265
Total Expenses and Cash 2,502,606 2,374,803 2,469,805 2,556,701 86,896
Resource Allocation
Personnel Services 24,625 46,518 49,092 54,695 5,603
Operating Expenses 1,531,392 1,496,161 1,552,927 1,569,856 16,929
Capital Outlay 2,892 - - - -
Debt Service - - - - -
Transfers 223,043 229,734 236,626 243,725 7,099
Total Resources 1,781,952 1,772,413 1,838,645 1,868,276 29,631
AUTHORIZED PERSONNEL
Position 2016-2017 2017-2018
Heavy Equipment Operator 0.40 0.40
Sanitation Fund
Public Works Sanitation
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 14,654 15,336 15,523 15,976 453
Overtime 60 34 100 - (100)
Special Pay 520 539 500 500 -
Sub-Total 15,233 15,909 16,123 16,476 353
Benefits
FICA 1,071 1,116 1,187 1,222 35
Pension 4,162 24,302 26,586 31,035 4,449
Health and Life Insurance 3,720 4,919 4,568 5,387 819
Worker and Unemploy Comp 439 272 628 575 (53)
Sub-Total 9,392 30,610 32,969 38,219 5,250
Total Wages and Benefits 24,625 46,518 49,092 54,695 5,603
OPERATING EXPENSES
Professional Services 11 - 50 - (50)
Contract Services 1,386,671 1,351,607 1,409,800 1,409,800 -
Local Travel - - - -
Communications - - - -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance 1,115 1,192 780 1,480 700
Repairs and Maintenance 5,858 5,618 6,300 6,300 -
Printing and Publishing - 7 100 - (100)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies - - - -
Books, Training, Memberships - - - -
Internal Service Charges 137,737 137,737 135,897 152,276 16,379
Total Operating Expenses 1,531,392 1,496,161 1,552,927 1,569,856 16,929
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles - - - -
Equipment 2,892 - - - -
Total Capital Outlay 2,892 - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To General Fund 223,043 229,734 236,626 243,725 7,099
To
To
Total Transfers 223,043 229,734 236,626 243,725 7,099
DIVISION TOTALS 1,781,952 1,772,413 1,838,645 1,868,276 29,631
Storm Water Utility
Purpose:
The Storm Water Utility is responsible for funding improvements and maintenance to reduce the impact
of severe weather by providing effective treatment and conveyance of the City’s storm water
Key Objectives:
Continue storm water collection,
conveyance and treatment system preventive
maintenance.
Continue implementation of the updated
Storm Water Master Plan.
Enhance field data collection and reporting
activities.
Renew City-wide 5-year NPDES Permit.
Continue storm water system inspections,
monitoring, and reporting required by the
National Pollutant Discharge Elimination
System (NPDES) and Municipal Separate
Storm Sewer System (MS4) permits.
Issues, Trends, Highlights:
Monitoring compliance with the City’s NPDES storm water permit requirements and submittal of
Annual MS4 Report and Permit Renewal to the Florida Department of Environmental Protection.
MS4 Audit for 2015 was successful with no significant issues presented.
Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting.
Continued maintenance of ditches by reshaping, mowing, clearing and removal of debris.
Continued ditch spraying for invasive aquatic weeds
Continued public education program.
Activity FY-13/14 FY-14/15 FY-15/16 Estimated
FY-16/17
Miles of Drainage Ditches 14.4 14.4 15.2 15.2
Miles of Storm Sewer 22 26 28 29
Number of Catch Basins 1,059 1223 1258 1275
Feet of Ditch Maintained 34,500 37,000 37,000 38,000
Storm Water Utility
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Restricted 365,569 185,055 330,914 377,390 46,476
Operating Cash 1,122,690 1,594,679 1,543,458 848,181 (695,277)
Cash Forward 1,488,259 1,779,734 1,874,372 1,225,571 (648,801)
Revenues
Storm Water Fees 859,311 872,041 880,100 1,144,130 264,030
Interest Earnings (2,166) 26,060 21,581 52,873 31,292
Fl. D.E.P.- - - - -
Other - - - - -
840 - - -
-
Transfers -
From Half Cent Sales Tax Fund 260,000 - 300,000 285,000 (15,000)
From Gas Tax Fund - - - - -
Total Revenues 1,117,144 898,942 1,201,681 1,482,003 280,322
Other Financing Sources 55,137
Total Resources 2,660,540 2,678,676 3,076,053 2,707,574 (368,479)
Expenditures
Storm Water Utility 880,806 793,462 1,850,482 1,614,180 (236,302)
DIVISION TOTALS 880,806 793,462 1,850,482 1,614,180 (236,302)
-
Other Financing Uses 10,841 -
Restricted 185,055 330,914 377,390 379,339 1,949
Operating Cash 1,594,679 1,543,458 848,181 714,055 (134,126)
Ending Cash 1,779,734 1,874,372 1,225,571 1,093,394 (132,177)
Total Expenses and Cash 2,660,540 2,678,676 3,076,053 2,707,574 (368,479)
Resource Allocation
Personnel Services 184,941 203,341 248,591 263,510 14,919
Operating Expenses 363,117 390,980 508,865 502,945 (5,920)
Capital Outlay 284,708 16,807 905,000 660,000 (245,000)
Debt Service 48,040 182,334 188,026 187,725 (301)
Transfers - - - - -
Total Resources 880,806 793,462 1,850,482 1,614,180 (236,302)
Storm Water Utility
Public Works Storm Water
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 115,474 112,182 138,899 144,792 5,893
Overtime 538 473 1,827 1,000 (827)
Special Pay 5,304 5,596 4,147 2,600 (1,547)
Sub-Total 121,316 118,251 144,873 148,392 3,519
Benefits
FICA 8,645 8,648 10,709 11,076 367
Pension 19,198 43,376 46,610 55,406 8,796
Health and Life Insurance 28,894 29,023 36,520 39,385 2,865
Worker and Unemploy Comp 6,888 4,043 9,879 9,251 (628)
Sub-Total 63,624 85,090 103,718 115,118 11,400
Total Wages and Benefits 184,941 203,341 248,591 263,510 14,919
OPERATING EXPENSES
Professional Services 49,685 34,386 49,639 61,950 12,311
Contract Services 77,488 114,643 177,441 196,000 18,559
Local Travel - - - -
Communications 223 104 2,000 2,000 -
Postage - - - - -
Utilities - - - -
Rentals and Leases 202 1,050 19,442 2,450 (16,992)
Insurance 14,704 14,692 16,500 16,500 -
Repairs and Maintenance 18,015 24,470 25,097 - (25,097)
Printing and Publishing 217 755 936 1,500 564
Advertising and Promotions - - - -
Other Current Charges 674 570 600 600 -
Office Supplies - - 500 300 (200)
Operating Supplies 39,014 38,022 61,777 53,000 (8,777)
Books, Training, Memberships 2,013 1,406 4,900 5,900 1,000
Internal Service Charges 160,883 160,883 150,033 162,745 12,712
Total Operating Expenses 363,117 390,980 508,865 502,945 (5,920)
CAPITAL OUTLAY
Land - - 5,000 5,000 -
Buildings - - - -
Infrastructure Improvements 211,950 16,807 900,000 605,000 (295,000)
Vehicles - - - -
Equipment 72,758 - - 50,000 50,000
Total Capital Outlay 284,708 16,807 905,000 660,000 (245,000)
DEBT SERVICE
Principal - 141,700 150,800 154,050 3,250
Interest 48,040 40,634 37,226 33,675 (3,551)
Other - - - - -
Total Debt Service 48,040 182,334 188,026 187,725 (301)
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 880,806 793,462 1,850,482 1,614,180 (236,302)
Water Utility Fund
Purpose:
The Water Utility Fund includes the Water Production and Water Distribution Divisions of the City’s
Public Works Department. These Divisions provide management, operation and maintenance of four
water treatment plants, nine potable water wells, and the distribution mains, valves, hydrants and meters
to supply potable water and fire protection.
Key Objectives:
To protect the public health through compliance with local, state and federal regulatory
requirements for drinking water standards.
To maintain water supply and facilities to provide fire protection.
To insure adequate quantity and quality of future water supplies throughout the service area
through proper infrastructure maintenance and planning.
To effectively manage and protect existing water facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
To operate and maintain the system as efficiently as possible.
Issues, Trends and Highlights:
A combination of factors, including conservation awareness, the economic downturn, changes in
land use, installation of private irrigation wells and retrofitting homes with water conserving
plumbing fixtures led to a multi-year period of substantially decreased potable water demand.
With the new planned subdivisions and recent economic growth, water consumption is beginning
to slowly increase.
The St. Johns River Water Management District (SJRWMD) continues to work on the Water
Supply Plan and Minimum Flows and Levels (MFLs). The plan may show Northeast Florida
area as a potential Priority Water Resource Caution Area with possible limits on withdrawals
from the Floridan Aquifer. In addition, the SJRWMD may require cost participation from all
utilities to pay for regional projects that will meet the MFL requirements. The City continues to
work with other utilities and the District to determine potential effects on water supply
allocations and costs and protect the City’s interests.
The Water Utility Department will implement an automated metering system pilot program for
commercial and large meters as part of a SJRWMD cost-share grant program.
Activity FY14 FY15 FY16 FY17 (est.)
Million Gallons Treated 746 782 790 820
Miles of Water Lines Maintained 102 103 103 105
Number of Active Accounts 8055 8100 8200 8350
Sewer Utility Fund
Purpose:
The Sewer Utility Fund includes the Sewer Collection and Sewer Treatment Divisions of the City’s
Public Works Department. These Divisions provide management, operation and maintenance of the
wastewater collection, transmission and treatment facilities. These facilities include the treatment plant,
reclaimed water facilities, lift stations, force mains, gravity mains, services, and the effluent pumping
system and outfall force mains which discharge to the St. Johns River. Biosolids, the treated product of
wastewater treatment, are disposed of at Trail Ridge Landfill.
Key Objectives:
To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements.
To maintain and improve facilities and equipment to extend the life of the system.
To reduce inflow and infiltration of rain and groundwater through rehabilitation the sewer
collection system as recommended in the Capital Improvement Program outlined in the Sewer
Master Plan.
To effectively manage and protect the existing sewer facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
To operate and maintain the system as efficiently as possible.
To beneficially reuse treated effluent by providing reclaimed water for irrigation where feasible.
Issues, Trends and Highlights:
Construction of the Reclaimed Water facilities is completed and the City is providing reclaimed
water to the Atlantic Beach Country Club for golf course and residential irrigation
The City is implementing phosphorous reduction through minor facility modifications to address
new DEP Permit conditions.
Activity FY14 FY15 FY16 FY17 (est.)
Millions of Gallons Treated 651 710 750 780
Miles of Sewer Lines Maintained 93 94 95 96
Miles of Reclaimed Water Main 0 7 7 7
Number of Lift Stations Maintained 31* 32* 32* 33*
Sewer Services Maintained 7568 7600 7640 7800
*Includes stormwater pump station.
- - -
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Restricted 3,477,526 2,782,394 2,780,053 3,179,866 399,812
Operating Cash 1,033,723 3,349,993 4,838,372 4,458,553 (379,819)
Cash Forward 4,511,249 6,132,386 7,618,426 7,638,419 19,993
Revenues
Grants - - 440,487 282,787 (157,700)
Inside City Charges 4,674,739 4,901,351 5,130,099 5,259,458 129,359
Outside City Charges 2,983,697 3,048,476 3,011,626 3,080,918 69,292
Cut-in-Fees 32,750 38,663 33,777 35,802 2,025
Service Charges 83,756 78,520 87,715 90,715 3,000
Delinquent Charges 150,706 156,000 161,620 166,469 4,849
Water / Sewer Connection Charges 20,091 - 2,100 - (2,100)
Water Cross Connection 4,720 6,100 5,650 5,650 -
Water Impact Fees - - - - -
Interest Earnings (10,108) 88,303 52,219 127,447 75,228
Miscellaneous 63,574 62,459 66,807 69,385 2,578
Assessments 3,893 - - - -
System Development Charges 290,885 444,138 393,863 206,052 (187,811)
Financed Charges 19,076 12,582 19,982 20,581 599
Loan Proceeds -
Transfers -
Total Revenues 8,317,777 8,836,591 9,405,945 9,345,264 (60,681)
Other Financing Sources - - - -
Total Resources 12,829,026 14,968,977 17,024,371 16,983,683 (40,688)
Expenditures
Water Production 663,756 717,353 753,832 1,085,272 331,440
Sewer Treatment 1,563,293 1,487,212 2,259,943 2,729,321 469,378
Distribution and Collection 1,655,753 1,506,100 2,834,975 3,124,026 289,051
Non-Divisional 2,604,148 2,955,149 3,537,202 3,595,814 58,612
DIVISION TOTALS 6,486,950 6,665,814 9,385,952 10,534,433 1,148,481
Other Financing Uses 209,690 684,737 - - -
Restricted 2,782,394 2,780,053 3,179,866 3,327,672 147,807
Operating Cash 3,349,993 4,838,372 4,458,553 3,121,577 (1,336,976)
Ending Cash 6,132,386 7,618,426 7,638,419 6,449,250 (1,189,169)
Total Expenses and Cash 12,829,026 14,968,977 17,024,371 16,983,683 (40,688)
Resource Allocation
Personnel Services 1,869,249 1,930,388 1,759,795 2,139,994 380,199
Operating Expenses 2,855,272 2,655,304 2,680,399 3,175,876 495,477
Capital Outlay 456,091 406,376 2,501,775 2,756,200 254,425
Debt Service 691,171 1,052,656 1,820,164 1,818,143 (2,021)
Transfers 615,167 621,090 623,819 644,220 20,401
Totals 6,486,950 6,665,814 9,385,952 10,534,433 1,148,481
Public Utilities Fund
Administrative and Non-Divisional
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
OPERATING EXPENSES
Professional Services - - - - -
Contract Services 329 2,767 - - -
Insurance 154,790 164,859 - - -
Other Current Charges - - - - -
Internal Service Charges 1,142,691 1,113,777 1,093,219 1,133,451 40,232
Total Operating Expenses 1,297,810 1,281,403 1,093,219 1,133,451 40,232
DEBT SERVICE
Utility Revenue Bonds - TD Bank 2014
Principal - 948,300 1,009,200 1,030,950 21,750
Interest 321,500 271,935 249,131 225,363 (23,768)
Utility Revenue Bonds - 1996/2010
Principal - - - - -
Interest - - - - -
Utility Revenue Bonds - 2004
Principal - - - - -
Interest - - - - -
Other - - - - -
State Revolving Fund Loan
Principal 326,622 336,820 347,413 358,258 10,845
Interest 235,135 224,937 214,420 203,572 (10,848)
- - - - -
Utility Revenue 2010 new issues
Principal - - - - -
Interest - - - - -
-
Suntrust - 1999 Revenue Refunding
Principal - - - - -
Interest - - - - -
Total Debt Service 883,257 1,781,992 1,820,164 1,818,143 (2,021)
TRANSFERS
To General Fund 615,167 621,090 623,819 644,220 20,401
To Sewer Fund -
Total Transfers 615,167 621,090 623,819 644,220 20,401
DIVISION TOTALS 2,796,234 3,684,485 3,537,202 3,595,814 58,612
Water Utility Fund
Water Production Division
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 211,236 205,641 184,443 132,382 (52,061)
Overtime 4,377 2,286 6,000 5,000 (1,000)
Special Pay 23,958 15,249 963 10,000 9,037
Sub-Total 239,570 223,177 191,406 147,382 (44,024)
Benefits
FICA 17,295 15,700 14,046 10,127 (3,919)
Pension 62,474 53,638 54,945 59,627 4,682
Health and Life Insurance 23,846 28,275 24,711 30,843 6,132
Worker and Unemploy Comp 4,626 2,502 4,659 3,338 (1,321)
Sub-Total 108,240 100,115 98,361 103,935 5,574
Total Wages and Benefits 347,811 323,292 289,767 251,317 (38,450)
OPERATING EXPENSES
Professional Services 12,366 3,639 30,000 10,000 (20,000)
Contract Services 116,243 147,450 215,500 208,000 (7,500)
Local Travel 146 - 700 700 -
Communications 1,947 1,704 3,000 4,770 1,770
Postage - 16 200 200 -
Utilities 109,950 104,958 116,000 108,000 (8,000)
Rentals and Leases 346 190 400 400 -
Insurance - - - -
Repairs and Maintenance 10,325 16,222 22,085 21,010 (1,075)
Printing and Publishing 51 111 250 550 300
Advertising and Promotions - - - -
Other Current Charges 4,600 600 5,100 5,500 400
Office Supplies 787 1,199 1,300 1,300 -
Operating Supplies 30,098 31,751 46,600 42,750 (3,850)
Books, Training, Memberships 5,499 4,761 7,500 7,575 75
Total Operating Expenses 292,358 312,602 448,635 410,755 (37,880)
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements 23,587 81,459 10,000 170,000 160,000
Vehicles - - - - -
Computer Equipment - - 1,000 1,200 200
Equipment - - 4,430 252,000 247,570
Total Capital Outlay 23,587 81,459 15,430 423,200 407,770
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 663,756 717,353 753,832 1,085,272 331,440
- - -
Water Utility Fund
Water Distribution Division
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 216,832 219,898 158,703 207,717 49,014
Overtime 14,340 12,316 14,000 16,000 2,000
Special Pay 26,263 31,010 5,124 6,000 876
Sub-Total 257,435 263,224 177,827 229,717 51,890
Benefits
FICA 18,645 17,678 13,209 15,890 2,681
Pension 48,826 77,643 82,429 93,729 11,300
Health and Life Insurance 32,258 44,188 27,405 50,825 23,420
Worker and Unemploy Comp 4,620 2,800 5,130 5,236 106
Sub-Total 104,349 142,308 128,173 165,680 37,507
Total Wages and Benefits 361,784 405,533 306,000 395,397 89,397
OPERATING EXPENSES
Professional Services 389 90 1,500 2,250 750
Contract Services 122,100 54,001 - 183,000 183,000
Local Travel 88 - 200 200 -
Communications 4,105 3,685 - 4,650 4,650
Postage - - 20 20 -
Utilities 1,805 2,194 1,500 2,400 900
Rentals and Leases 919 914 1,000 1,200 200
Insurance - - - -
Repairs and Maintenance 31,634 33,888 12,727 39,260 26,533
Printing and Publishing 374 476 800 800 -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 110 667 1,627 1,000 (627)
Operating Supplies 194,447 139,076 11,500 210,000 198,500
Books, Training, Memberships 2,136 1,145 2,500 3,600 1,100
Total Operating Expenses 358,107 236,136 33,374 448,380 415,006
CAPITAL OUTLAY
Land - - - -
Computer Equipment - - 4,800 2,800 (2,000)
Infrastructure Improvements 119,944 118,715 735,000 850,000 115,000
Vehicles 76,478 - - - -
Equipment 3,106 2,712 80,000 80,000 -
Total Capital Outlay 199,528 121,427 819,800 932,800 113,000
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
To
To
Total Transfers - - - - -
DIVISION TOTALS 919,418 763,095 1,159,174 1,776,577 617,403
Sewer Utility Fund
Sewer Collection Division
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 201,150 190,316 176,736 212,205 35,469
Overtime 4,850 8,149 9,000 9,000 -
Special Pay 30,615 (6,846) 11,151 13,000 1,849
Sub-Total 236,615 191,619 196,887 234,205 37,318
Benefits
FICA 17,376 15,730 14,370 16,233 1,863
Pension 65,811 58,572 60,302 74,794 14,492
Health and Life Insurance 25,872 32,319 32,220 33,991 1,771
Worker and Unemploy Comp 3,930 2,131 4,323 4,506 183
Sub-Total 112,990 108,752 111,215 129,524 18,309
Total Wages and Benefits 349,605 300,371 308,102 363,729 55,627
OPERATING EXPENSES
Professional Services 423 5,366 32,500 32,500 -
Contract Services 205,620 194,997 234,712 239,500 4,788
Local Travel 1,365 1,649 2,000 2,000 -
Communications 3,191 2,619 3,000 3,920 920
Postage - 11 - - -
Utilities 72,621 62,858 69,000 83,000 14,000
Rentals and Leases 179 175 500 500 -
Insurance - - - - -
Repairs and Maintenance 24,102 28,558 29,377 37,000 7,623
Printing and Publishing 130 420 1,500 800 (700)
Advertising and Promotions - - - - -
Other Current Charges - - - - -
Office Supplies - - - - -
Operating Supplies 35,786 31,060 43,170 43,000 (170)
Books, Training, Memberships 1,141 565 2,000 2,000 -
Total Operating Expenses 344,558 328,278 417,759 444,220 26,461
CAPITAL OUTLAY
Land - - - -
Computer Equipment - - 1,000 1,500 500
Infrastructure Improvements 41,908 65,953 908,940 498,000 (410,940)
Vehicles 264 44,621 - - -
Equipment - 3,782 40,000 40,000 -
Total Capital Outlay 42,172 114,356 949,940 539,500 (410,440)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 736,335 743,005 1,675,801 1,347,449 (328,352)
- - -
Sewer Utility Fund
Sewer Treatment Division
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 529,688 516,096 461,991 608,714 146,723
Overtime 15,577 4,450 10,000 10,000 -
Special Pay (19,878) 12,181 5,856 12,000 6,144
Sub-Total 525,386 532,727 477,847 630,714 152,867
Benefits
FICA 41,851 38,662 34,152 46,566 12,414
Pension 161,185 233,485 248,551 299,645 51,094
Health and Life Insurance 71,001 90,083 80,466 117,413 36,947
Worker and Unemploy Comp 10,627 6,235 14,910 35,213 20,303
Sub-Total 284,664 368,465 378,079 498,837 120,758
Total Wages and Benefits 810,050 901,192 855,926 1,129,551 273,625
OPERATING EXPENSES
Professional Services 13,313 4,986 18,840 11,000 (7,840)
Contract Services 168,179 139,331 208,634 227,200 18,566
Local Travel 440 408 500 500 -
Communications 2,166 2,203 3,000 4,720 1,720
Postage 1,181 387 1,500 1,500 -
Utilities 187,985 190,475 207,000 223,000 16,000
Rentals and Leases 1,124 1,650 1,750 1,750 -
Insurance - - - -
Repairs and Maintenance 53,988 42,580 70,000 62,300 (7,700)
Printing and Publishing 924 245 1,500 1,200 (300)
Advertising and Promotions - - - -
Other Current Charges 6,350 6,350 8,500 8,600 100
Office Supplies 1,037 1,098 1,300 1,300 -
Operating Supplies 118,953 102,324 155,888 187,000 31,112
Books, Training, Memberships 6,799 4,850 9,000 9,000 -
Total Operating Expenses 562,439 496,885 687,412 739,070 51,658
CAPITAL OUTLAY
Land - - - -
Computer Equipment - 3,583 1,600 2,700 1,100
Infrastructure Improvements 157,878 85,552 553,141 733,500 180,359
Vehicles 19,534 - 149,464 22,000 (127,464)
Equipment 13,392 - 12,400 102,500 90,100
Total Capital Outlay 190,804 89,135 716,605 860,700 144,095
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 1,563,293 1,487,212 2,259,943 2,729,321 469,378
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
- -
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Cash Forward 58,632 102,939 153,301 282,263 128,962
Revenues
Convention Development Tax 127,059 126,652 137,588 135,000 (2,588)
Interest Earnings (370) 1,711 1,374 3,366 1,992
Donations & Grants - 17,000 - - -
Transfer General or Half Cent Tax - - - - - -
Total Revenues 126,689 145,363 138,962 138,366 (596)
Other Financing Sources 2,618
Total Resources 187,939 248,301 292,263 420,629 128,366
Expenditures
Spray Park 250,000
Lifeguard Station Improvements - - - 90,000 90,000
Sea Turtle Program 10,000 (10,000)
Transfer to Capital Improvement Fund 85,000 95,000 - - -
DIVISION TOTALS 85,000 95,000 10,000 340,000 80,000
Other Financing Uses
Ending Cash 102,939 153,301 282,263 80,629 48,366
Total Expenses and Cash 187,939 248,301 292,263 420,629 128,366
Resource Allocation
Operating Expenses - - 10,000 - (10,000)
Capital Outlay - - - 340,000 340,000
Transfers 85,000 95,000 - - -
Total 85,000 95,000 10,000 340,000 330,000
Local Option Gas Tax Fund
Purpose:
This fund consists of the City’s share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and to support personnel costs for
maintenance of City streets and rights of way and debt service on projects related to the above
programs.
Key Objectives:
To fund the Public Works Department’s top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program.
A portion of the gas tax funds are transferred to the General Fund to partially pay for street and
road maintenance crews.
- -
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Restricted 83,461 169,795 221,000 125,914 (95,086)
Restricted/Designated - - - - -
Cash Forward 83,461 169,795 221,000 125,914 (95,086)
Revenues
Local Option Gas Taxes 450,707 465,173 453,763 469,081 15,318
Interest Earnings 567 4,151 1,151 2,820 1,669
Total Revenues 451,274 469,324 454,914 471,901 16,987
Other Financing Sources (2,130)
Total Resources 532,605 639,119 675,914 597,815 (78,099)
Expenditures
Operating Expenses
Professional Services - - -
Contract Services 202,810 228,119 320,000 200,000 (120,000)
Operating Supplies - - -
Repair and Maintenance - - -
Capital Outlay
Street and Sidewalk Improvements - - - 150,000 150,000
Paving - - - -
Transfers Out
To Debt Service - - - -
To General Fund 160,000 190,000 230,000 232,300 2,300
To Storm Water Utility Fund
DIVISION TOTALS 362,810 418,119 550,000 582,300 32,300
Other Financing Uses
Restricted 169,795 221,000 125,914 15,515 (110,399)
Ending Cash 169,795 221,000 125,914 15,515 (110,399)
Total Expenses and Cash 532,605 639,119 675,914 597,815 (78,099)
Resource Allocation
Personnel Services - - - - -
Operating Expenses 202,810 228,119 320,000 200,000 (120,000)
Capital Outlay - - - 150,000 150,000
Debt Service - - - - -
Transfers 160,000 190,000 230,000 232,300 2,300
Total Resources 362,810 418,119 550,000 582,300 32,300
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan (Listed Below).
Transportation
Roads/Infrastructure/Transportation improvements, Road resurfacing, Drainage improvements,
Sidewalks/bikepaths, Landscaping/tree planting along roadway projects, Safety grade crossings, Rapid
transit right-of-way acquisition
Environment/quality of life
Preservation Project land acquisition, Neighborhood parks, Environmental cleanup, Septic tank
remediation
Targeted economic development
Economic Development Fund
Public facilities
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Restricted 425,917 637,775 628,966 376,311 (252,655)
Restricted/Designated
Cash Forward 425,917 637,775 628,966 376,311 (252,655)
Revenues
Local Discretionary Sales Surtax 772,098 806,405 751,217 929,784 178,567
Interest Earnings 339 8,825 4,128 10,114 5,986
F. R. DEP Grant - - - - -
Charges for Service - Permit - - - -
Total Revenues 772,437 815,230 755,345 939,898 184,553
Other Financing Sources 114,863
Total Resources 1,313,217 1,453,004 1,384,311 1,316,209 (68,102)
Expenditures
Operating Expenses 71,258 80,412 80,000 80,000 -
Capital Outlay 141,886 -
Rose Park -
City Hall Parking Lot Lighting -
Marsh Master Plan Signs 10,006 -
Road and Sidewalk Improvements 97,910 100,000 (100,000)
Seminole Road Streetscape Project 11,905 -
Russell Park Renovation 150,063 125,000 168,000 43,000
Bull Park Playground equipment 74,301 -
Jordan Park Walkway 100,000 100,000
Donner Park Playground -
Veterans Park Upgrades 65,000 65,000
Shade Structure - Sunset Pier 30,000 (30,000)
Sign - Mayport Corridor 3,000 (3,000)
Equipment Storage Building 75,000 (75,000)
Transfers -
To Storm Water Utility Fund 260,000 - 300,000 285,000 (15,000)
To Capital Project Funds - 470,000 295,000 - (295,000)
DIVISION TOTALS 675,443 692,298 1,008,000 698,000 (310,000)
Other Financing Uses 52,423
Restricted 637,775 628,966 376,311 618,209 241,898
Restricted/Designated
Ending Cash 637,775 628,966 376,311 618,209 241,898
Total Expenses and Cash 1,365,640 1,321,264 1,384,311 1,316,209 (68,102)
Resource Allocation
Operating 71,258 80,412 80,000 80,000 -
Capital Outlay 344,185 - 333,000 333,000 -
Transfers 260,000 470,000 595,000 285,000 (310,000)
Total Resources 675,443 550,412 1,008,000 698,000 (310,000)