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JANUARY 10, 2005
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City of Atlantic Beach
FINANCIAL REPORT
NOVEMBER 2004
AGENDA ITEM #4A
JANUARY 10, 2005
Cash Balances
Prior Current Dollar
Fund(s) 10131/04 11/30104 Change
General $4,872,185 54,717,388 ($154,797)
• Tree Replacement 17,201 17,201 0
Convention Development Tax 145,077 149,996 4,920
Local Option Gas Tax 292,201 296,386 4,185
' Better Jax 112 Cent Sales Tax 1,040,270 1,151,306 111,036
Police Training, Forfeit, etc. 36,449 38,230 1,781
Grants (61,758) 11,223 72,981
Debt Service 80,768 86,922 6,154
Capital Project 39,940 39,979 39
Utility 3,782,643 3,963,359 180,716
Sanitation 532,686 535,597 2,911
Storm Water 1,240,320 1,388,070 147,749
Bond Construction 320 320 0
Pension -Police 15,752 10,558 (5,195)
' Pension -General 43,924 64,486 20,562
• Total $12,077,978 $12,471,021 $393,042
Total Restricted Cash $6,363,194
• Total Unrestricted Cash $6,107,827
Cash and Investments
Prior Current Dollar Rate of
Account 10!31/04 11!30104 Change Return
Bank of America -Depository $179,599 $73,293 ($106,306) 0.90
SBA 11,896,329 12,395,678 499,349 1.97
Cash on Hand 2,050 2,050 0 -
Subtotal 12,077,978 12,471,021 393,043
Suntrust-Pension-Police 4,029,721 4,101,868 72,147 7.10 (1)
Merrill Lynch-Pension-Police 347,011 366,623 19,612 20.20 (1)
Suntrust-Pension-General 5,378,580 5,471,863 93,284 7.00 (1)
Merrill Lynch-Pension-General 715,438 755,869 40,431 20.20 (1)
Subtotal 10,470,750 10,696,224 225,474
Total $22,548,728 $23,167,245 $618,517
(1) FYTD rate of return through 09/30/04
City of Atlantic Beach
FINANCIAL REPORT
NOVEMBER 2004
Revenues
AGENDA ITEM #4A
JANUARY 10, 2005
Fund / (Footnote)
General (1)
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Ct Sales Tax
Police Training, Forfeit, etc.
Grants (2)
' Debt Service
Capital Project
Public Utilities (3)
Sanitation
Storm Water
' ' Pension -Police (4)
. Pension -General (4)
Total
Annual
Estimate
$9,166,252
0
177,000
519,800
617,300
33,180
265,149
73,035
0
6,458,352
1,319,500
2,607,493
523,361
775,943
22,536.365
YTD -17%
of Estimate YTD
Actual Dollar
Variance Percent
Variance
$1,521,598 $1,224,771 ($296,827) -19.51%
0 0 0 100.00%
29,382 11,458 (17,924) -61.00%
86,287 93,004 6,717 7.78%
102,472 112,443 9,971 9.73%
5,508 3,959 (1,549) -28.12%
44,015 141,660 97,645 221.84%
12,124 12,290 166 1.37%
0 90 90 100.00%
1,072,086 1,015,479 (56,607) -5.28%
219,037 214,308 (4,729) -2.16%
432,844 436,914 4,070 0,94%
86,878 189,601 102,723 118.24%
128,807 310,727 181,920 141.23%
$3,741,038 $3,766,704 $25,666
Analysis of Major Variances
(1) The $296,827 negative variance in the General Fund resulted from property taxes
typically not having been received from the City of Jacksonville until January of the next
year.
(2) The $97,645 positive variance in the Grant Funds resulted from cash being received in
fiscal year 2005 for the reimbursement of expenses incurred in fiscal year 2004.
(3) The $56,607 negative variance in the Public Utilities Department resulted from water
consumption continuing to run below expectations.
(4) The $102,723 positive variance in the Police Employee Pension Fund & the $181,920
positive variance in the General Employee Pension Fund resulted from increases in
the market values of the investments above estimates.
City of Atlantic Beach
FINANCIAL REPORT
NOVEMBER 2004
Expenses
AGENDA ITEIYI #4A
JANUARY 10, 200
Department / (Footnote) Annual
Estimate YTD Estimate
17°!o YTD
Actual Dollar
Variance Percent
Variance
Governing Body $43,807 $7,272 $7,939 ($667) -9.17%
City Administration 1,878,828 311,885 297,262 14,623 4.69%
General Government (1) 3,976,583 660,113 360,176 299,937 45.44%
Planning and Building 697,108 115,720 66,561 49,159 42.48%
• Public Safety (2) 4,129,655 685,523 433,266 252,257 36.80%
• Parks and Recreation 976,291 162,065 138,357 23,708 14.63%
Public Works (3) 6,013,878 998,303 644,383 353,920 35.45%
• Public Utilities (4) 7,489,105 1,243,191 1,500,835 (257,644) -20.72%
Pension -Police 337,266 55,986 47,748 8,238 14.71
• Pension -General 382,231 63,450 53,129 10,321 16.27%
• Total $25,924,752 $4,303,508 $3,549,656 $753,852
Annual YTD Estimate YTD Dollar Percent
• Resource Allocation Estimate 17% Actual Variance Variance
• Personal Services (5) $7,435,571 $1,234,305 $989,462 $244,843 19.84%
Operating Expenses 8,537,506 1,417,225 921,431 495,794 34.98%
• Capital0utlay 5,186,903 861,026 80,230 780,796 90.68%
. _ Debt Service (4) 1,756,403 291,563 1,057,138 (765,575) -262.58%
Transfers 3,008,369 499,389 501,395 2,006 -0.40%
• Total $25,924,752 $4,303,508 $3,549,656 $753,852
Analysis of Major Variances
~ (1) The positive variance in the General Government departments resulted from not having
begun the various projects funded from this source -see Project Activity Schedule.
(2) The positive variance in the Public Safety departments is partially due to the payment
being due quarterly to the City of Jacksonville for fire & rescue services. The next
payment is .due in January 2005 for October through December 2004 and Lifeguard
services being seasonal (typically being expended June -August).
(3) The positive variance in the Public Works departments resulted from not having begun
various projects funded from this source -see Project Activity Schedule.
(4) The negative variance in the Public Utilities departments resulted from the semi-annual
payment of principal and interest on the 1996 Utility Revenue Bonds in October
(5) The positive variance in the Personal Services is related to two things. The first is
vacant positions and the second is having recorded 100°I° of the first payroll and 36% of
the second payroll of October in the prior fiscal year.
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT JANUARY lo, Zoos
NOVEMBER 2004
.. Project Activity -Current Year Activity Only
' YTD YTD
Project Name Budget Actual
YTD
Balance Status
General Government:
, City Hall Expansion $409,264 $0 $409
264 I
City Hall Lobby Remodel 35 000 0 ,
35,000 D
' ~
Parks and Recreation: Subtotal 444,264 0 444,264
Skateboard Park 180,827 0 180,827 B
.. Veteran's Memorial Park 34,000 0 34,000
Subtotal 214,827 0 214,827
Public Safety
Police Building Design
Public Works:
Plaza Entrance/Post Office
Hopkins Creek Basin Pond
Mayport Road Medians
Drainage-George & Dudley Streets
Bike Paths on Seminole and Plaza
Welcome Sign and Landscaping
Ocean/13th -Coast Drive/12th
Shed -Equipment Storage
Five Points Intersection Improvement
Sidewalks -New
Pedestrian Path -Plaza Road
Sidewalks -Replacements
19th Street Ditch Bulkhead
30,000 0 30,000
Subtotal 30,000 0 30,000
0
Subtotal
Public Utilities:
Replace Well 2 at WWTP1
Security Upgrade/Water Plants
Telemetry at Lift Stations
Headwork Improvements at WWTP2
Relocate Elevated Storage Tank at WP2
Kerner Road Waterline Replacement
Fence at Water Plants 1, 2 & 3
Water Line at 10th Street & Beach Avenue
Mayport Road Sewer Crossing
Lift Station Scada
Pond Liner Replacement
Digester Blowers at WWTP 2
Utility Relocation - Wonderwood Connector
Subtotal
Total
Status Key
B -Bid Awarded
C -Project Completed
D -Design Completed
100,000 0 100,000
1,468,149 11,989 1,456,160 E
551,942 0 551,942 E
107,723 0 107,723 D
232,272 0 232,272 I
37,600 0 37,600
127,000 0 127,000
15,000 0 15,000
65,000 4,681 60,319 E
80,000 0 80,000
75,000 0 75,000 E
50,000 0 50,000
12,000 0 12,000
2,921,686 16,670 2,905,017
6,389 6,389 0 C
14,864 0 14,864 I
90,811 7,876 82,935 I
330,000 0 330,000 D
75,418 0 75,418 I
33,938 0 33,938
40,000 0 40,000
200,000 0 200,000 E
150,000 0 150,000 E
50,000 0 50,000 I
45,000 0 45,000
60,000 0 60,000
117,258 0 117,258 C
1,213,678 14,265 1,199,413
$4,824,455 $30,935 $4,793,521
E -Design Phase
I -Project In-progress
R - Re-budget Next Fiscal Year
AGENDA ITEM fWA
JANUARY 10, 2005
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AGENDA ITEM #4A
JANUARY 10, 2005
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