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Item 4A- Award Bid No. 1617-11A G E N D A I T E M : S U B M I T T E D B Y : D A T E : B A C K G R O U N D : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T B i d 1 6 1 7 - 1 1 : M u l t i - Y e a r C o n t r a c t f o r S t r e e t S w e e p i n g / V a c u u m i n g f o r t h e P u b l i c W o r k s D e p a r t m e n t S c o t t W i l l i a m s £ ) I n t e r i m P u b l i c W o r k s D i r e c t o r ~ J u l y 2 6 , 2 0 1 7 A b i d o p e n i n g w a s h e l d f o r C i t y B i d 1 6 1 7 - 1 1 S t r e e t S w e e p i n g / V a c u u m i n g f o r t h e P u b l i c W o r k s D e p a r t m e n t o n J u l y 2 5 , 2 0 1 7 . S t r e e t s w e e p i n g i s a r e q u i r e m e n t o f t h e C i t y ' s N P D E S p e r m i t , a s w e l l a s r e q u i r e m e n t o f o u r m a i n t e n a n c e c o n t r a c t w i t h F D O T ( t o p r o v i d e m o n t h l y s w e e p i n g o f A t l a n t i c B l v d . a n d M a y p o r t R d . ) . T h e s p e c i f i c a t i o n s i n c l u d e t h e f o l l o w i n g a r e a s : F O O T R o a d w a y s ( A t l a n t i c B l v d . a n d M a y p o r t R d . ) : - 4 . 1 c e n t e r l i n e m i l e s e v e r y m o n t h . C i t y S t r e e t s : - 5 5 . 5 m i l e s e v e r y o t h e r m o n t h . C i t y H a l l P a r k i n g L o t : ~ 7 1 , 0 0 0 S F e v e r y o t h e r m o n t h . P u b l i c W o r k s P a r k i n g L o t : - 2 6 , 8 3 2 S F e v e r y o t h e r m o n t h . S e v e n f i r m s w e r e s o l i c i t e d b y t h e P u r c h a s i n g A g e n t t o b i d o n t h e p r o j e c t , a n d o n e ( 1 ) b i d w a s r e c e i v e d . U S A S e r v i c e s o f F l o r i d a , I n c . b i d a y e a r l y p r i c e o f $ 3 5 , 6 1 0 . 0 0 . U S A S e r v i c e s i s o u r c u r r e n t c o n t r a c t o r f o r s t r e e t s w e e p i n g / v a c u u m i n g s e r v i c e s . P a s t p e r f o r m a n c e i s s u e s h a v e b e e n a d d r e s s e d w i t h t h e c o n t r a c t o r . W e h a v e o b s e r v e d c o n s i d e r a b l e i m p r o v e m e n t i n t h e i r c u r r e n t l e v e l o f s e r v i c e , a n d a r e e x p e r i e n c i n g a d e c r e a s e i n t h e n u m b e r o f c o m p l a i n t s . T h e p e r i o d o f t h e c o n t r a c t s h a l l c o m m e n c e o n O c t o b e r 1 , 2 0 1 7 , a n d s h a l l t e r m i n a t e f i v e ( 5 ) y e a r s a f t e r t h e d a t e o f c o m m e n c e m e n t . T h e C i t y a n d / o r t h e C o n t r a c t o r m a y c a n c e l t h e c o n t r a c t a t t h e e n d o f t h e 3 r d o r 4 1 h y e a r , w i t h o u t c a u s e , u p o n s i x ( 6 ) m o n t h s p r i o r w r i t t e n n o t i c e . R E C O M M E N D A T I O N : A w a r d B i d 1 6 1 7 - 1 1 M u l t i - Y e a r C o n t r a c t f o r S t r e e t S w e e p i n g / V a c u u m i n g S e r v i c e s f o r t h e P u b l i c W o r k s D e p a r t m e n t t o U S A S e r v i c e s o f F l o r i d a , I n c . A T T A C H M E N T S : B U D G E T : 1 6 1 7 - 1 1 B i d A n a l y s i s . 1 6 1 7 - 1 1 B i d T a b u l a t i o n . $ 4 0 , 0 0 0 w a s r e q u e s t e d i n t h e F Y 1 7 1 8 b u d g e t i n t h e s t o r m w a t e r a c c o u n t 4 7 0 - 0 0 0 0 - 5 3 8 - 3 4 0 0 . R E V I E W E D B Y C I T Y M A N A G E R : - - 1 - - - i o : ' ; ; l ' . " " " - \ - - - 7 ~ ~ ( / ~ / J . . . . t : . _ _ _ _ _ _ _ _ ~ A g e n d a I t e m 4 A A u g u s t 1 4 , 2 0 1 7 Bid 1617-11 Street Sweeping, Multi-Year Contract BID 1617-11 BID ANALYSIS 3:00PM Bid Item Description MONTHLY PRICE MULTIPLIER(# of YEARLY PRICE Months Per Year) 1 Sweep/Vacuum FDOT Rodways (~4.1 centerline miles) $975.00 12 $11,700.00 2 Sweep/Vacuum City Street (~55.5 centerline miles) $3,585.00 6 $21,510.00 3 SweepNaduum City Hall Parkling Lot (~71,000 SF) $200.00 6 $1,200.00 4 Sweep/Vacuum Public Works Parkling Lot (~26,382 SF) $200.00 6 $1,200.00 TOTAL OF ITEMS 1-4 $35,610.00 Award of Bid based on Department Analysis and City Manager and/or Commission Approval Agenda Item 4A August 14, 2017 City of Atlantic Beach Annual Contract: Street SweepingNacuuming for Public Works Department July 26, 2017 BID 1617-11 3:00PM USA Services Required Documents Submission in Triplicate -All Documents X Document Requirements Checklist X Bid Form X Insurance Certificate X References-Three (3) X Experience-Five (5) Years X Specifications ofEquipment, copies ofDMV registration or irrevocable agreemtns to purchase X Business Tax Receipt X Drug Free Workplace X Public Entity Crimes Statement X Public Records Provisions Form X W-9 Form X New Vendor Information Form X Documentation of Any Addenda, If Applicable N/A TOTAL OF ITEMS 1-4 $35,610.00 Award of Bid based on Department Analysis and City Manager and/or Commission Approval Agenda Item 4A August 14, 2017