8-14-17 Agenda PacketInvocation and pledge to the flag
Call to order
1. Approval of minutes.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AUGUST 14, 2017-6:30PM
AGENDA
A. Approve minutes of the Regular Commission Meeting on July 10, 2017.
2. Courtesy of Floor to Visitors
A. Proclamation Honoring Vic Gualillo
B. Presentation of Annual Report by Langton Consulting
C. FY 2016 Audit Report Ron Whiteside of Purvis, Gray & Co.
3. Unfinished Business from Previous Meetings
A. Public Hearing-W AIV 17-0003, Request for a waiver as permitted by Section 24-46( d)
to waive the prohibition on exemptions from a tree permit for heritage trees as required
by Section 23-22 to allow the removal of a 30 inch Live Oak heritage tree without a
permit at Atlantic Beach Subdivision A, west 35 feet lot 42, east 15 feet lot 44, block 10
(aka 391 gth Street).
B. City Manager Contract
C. Appointments to Environmental Stewardship Committee
D. Appointments to Parking and Pedestrian Safety Committee
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Award Bid 1617-11: Multi-Year Contract for Street SweepingNacuuming for the Public
Works Department.
5. Committee Reports
A. Application and Guidelines for Contributions to Outside Organizations (Cultural Arts and
Recreation Advisory Committee)
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 90-17-229, Public Hearing and First Reading.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
EXTENDING THAT CERTAIN ORDINANCE NO. 90-16-225, KNOWN AS
THE "AUTOMOTIVE SERVICE STATION MORATORIUM ORDINANCE,"
APPROVED AND ADOPTED BY THE CITY COMMISSION ON
SEPTEMBER 12, 2016, FOR A PERIOD OF SIX MONTHS FROM AUGUST
22, 2017 TO FEBRUARY 22, 2018; PROVIDING FOR THE CONTINUED
VALIDITY OF ALL OTHER PROVISIONS OF ORDINANCE NO. 90-16-225;
AND PROVIDING AN EFFECTIVE DATE.
B. ORDINANCE NO. 80-17-87, Public Hearing and First Reading
AN ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM ON
THE ACCEPTANCE, PROCESSING OR APPROVAL OF ANY WIRELESS
COMMUNICATION FACILITIES IN THE CITY'S RIGHTS-OF-WAY;
PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business (Discussion only)
None.
9. City Manager Reports
A. City Manager's Report
B. 90-Day Calendar (August through October 2017)
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter is
stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk by 5:00PM, Friday, August 11, 2017.
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Bid 1617-11
Street Sweeping, Multi-Year Contract
BID 1617-11 BID ANALYSIS 3:00PM
Bid Item Description MONTHLY PRICE MULTIPLIER(# of YEARLY PRICE Months Per Year)
1 Sweep/Vacuum FDOT Rodways (~4.1 centerline miles) $975.00 12 $11,700.00
2 Sweep/Vacuum City Street (~55.5 centerline miles) $3,585.00 6 $21,510.00
3 SweepNaduum City Hall Parkling Lot (~71,000 SF) $200.00 6 $1,200.00
4 Sweep/Vacuum Public Works Parkling Lot (~26,382 SF) $200.00 6 $1,200.00
TOTAL OF ITEMS 1-4 $35,610.00
Award of Bid based on Department Analysis and City Manager and/or Commission Approval
Agenda Item 4A
August 14, 2017
City of Atlantic Beach
Annual Contract: Street SweepingNacuuming for Public Works Department
July 26, 2017
BID 1617-11 3:00PM
USA Services
Required Documents
Submission in Triplicate -All Documents X
Document Requirements Checklist X
Bid Form X
Insurance Certificate X
References-Three (3) X
Experience-Five (5) Years X
Specifications ofEquipment, copies ofDMV
registration or irrevocable agreemtns to purchase X
Business Tax Receipt X
Drug Free Workplace X
Public Entity Crimes Statement X
Public Records Provisions Form X
W-9 Form X
New Vendor Information Form X
Documentation of Any Addenda, If Applicable N/A
TOTAL OF ITEMS 1-4 $35,610.00
Award of Bid based on Department Analysis and City Manager and/or Commission Approval
Agenda Item 4A
August 14, 2017
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CITY OF ATLANTIC BEACH
CITY COMMISSION
AUGUST 14, 2017
Staff Report
AGENDA ITEM: First Reading, Ordinance to Extend Automobile Service Station
Temporary Moratorium
DATE: August 3, 2017
SUBMITTED BY: Kevin Hogencamp, Interim City Manager 1v1.
PRESENTED BY: Brenna M. Durden, City Attorney
SUMMARY: At its meeting on September 12, 2016, the Commission approved and
adopted Ordinance 90-16-225, establishing a temporary moratorium for "automobile service
station" establishments, as described in said Ordinance. The moratorium will, under the Ordinance,
expire on August 22, 2017. The draft ordinance attached to this report would extend the
moratorium for six months to February 22, 2018.
RECOMMENDATION: That the Commission approve on first reading the proposed
temporary moratorium extension and direct Staff to notice the Ordinance for public hearing and
second and final reading on August 28, 2017.
BUDGET: Y et-ta-be-determined
ATTACHMENTS: 1. Proposed Ordinance No. 90-17-229
2. Ordinance 90-16-225, establishing temporary moratorium
00849347-1
Agenda Item 7A
August 14, 2017
DRAFT 7/18/2017
ORDINANCE NO. 90-17-229
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
EXTENDING THAT CERTAIN ORDINANCE NO. 90-16-225,
KNOWN AS THE "AUTOMOBILE SERVICE STATION
MORATORIUM ORDINANCE," APPROVED AND ADOPTED BY
THE CITY COMMISSION ON SEPTEMBER 12, 2016, FOR A
PERIOD OF SIX MONTHS FROM AUGUST 22, 2017 TO
FEBRUARY 22, 2018; PROVIDING FOR THE CONTINUED
VALIDITY OF ALL OTHER PROVISIONS OF ORDINANCE NO. 90-
16-225; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission did, on September 12, 2016, approve that
certain Ordinance No. 90-16-225, known as the "Automobile Service Station
Moratorium Ordinance," providing for a temporary moratorium with exemptions as
to the filing and/ or application for the establishment of certain businesses as more
particularly described in said Ordinance No. 90-16-225, within the City limits,
through August 22, 2017; and
WHEREAS, the City has not concluded its review of regulations regarding the
subject businesses; and
WHEREAS, the City Commission now desires to extend the temporary
moratorium for a period of six months as contemplated and authorized in said
Ordinance No. 90-16-225; and
WHEREAS, the extension of the temporary moratorium is in the best interest
of the citizens of the City of Atlantic Beach.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSIONERS OF THE
CITY OF ATLANTIC BEACH, FLORIDA, THAT:
SECTION 1. Extension of Temporary Moratorium. The temporary
moratorium established by Ordinance No. 90-16-225, known as the "Automobile
Service Station Moratorium" is hereby extended from August 22, 2017 through
February 22, 2018.
SECTION 2. Validity of Remaining Provisions. Except as amended in
Section 1 above, all other provisions, terms and conditions of Ordinance No. 90-16-
225 are hereby declared to remain in full force and effect and remain valid through
February 22, 2018.
SECTION 3. Effective Date. The effective date of this Ordinance shall be
___ _, 2017, the day the City Commission first took action towards adoption of
00843751-1
Agenda Item 7A
August 14, 2017
DRAFT 7/18/2017
this Ordinance to extend the temporary moratorium, in accordance with Smith v.
Clearwater. 383 So. 2d 681 (Fla. 2d DCA 1980). This Ordinance shall not be codified.
PASSED by the City Commission on first reading this_ day of August, 2017.
PASSED by the City Commission on second and final reading this _ day of
August, 2017.
CITY OF ATLANTIC BEACH
Mitchell E. Reeves, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
00843751-1 2
Agenda Item 7A
August 14, 2017
ORDINANCE NO. 90-16-225
AN ORDINANCE OF THE CITY COMMISSION FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, DECLARING A MORATORIUM WITH EXEMPTIONS AS TO THE FILING
AND/OR APPLICATION FOR THE ESTABLISHMENT OF BUSINESSES KNOWN AS
AUTOMOTIVE SERVICE STATIONS, AUTOMOTIVE SERVICE-MINOR, AUTOMOTIVE
REPAIR-HEAVY, CAR WASHES AND CONVENJENCE FOOD STORES WITH
FUEL/GASOLINE SALES WITHlN AREAS OF THE CITY WHICH ARE ZONED
COMMERCIAL LIMITED ("CL"), COMMERCIAL GENERAL ("CG"), LIGHT INDUSTRIAL
AND WAREHOUSING ("LIW") OR SPECIAL PLANNED AREAS ("SPA"); PROVIDING
PROHIBITION AND SUSPENSION OF ANY SUCH ZONING AND PERMITTING APPROVAL
WITH EXEMPTIONS; PROVIDING THAT SAID MORATORIUM SHALL BE IN EFFECT
UNTIL AUGUST 22, 2017, UNLESS TERMINATED BY THE CITY COMMISSION AT AN
EARLIER DATE; PROVIDING FOR LEGISLATIVE FINDINGS, INTENT AND PURPOSE;
PROVIDING FOR DEFINITIONS; PROVIDING FOR ZONING DISTRICTS SUBJECT TO
TilE MORATORIUM; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL
OF LAWS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Article VHI, Section 2 of the Florida Constitution provides that municipalities shall
have governmental, corporate and proprietary powers to enable municipalities to conduct municipal
govemment, perform municipal functions and render municipal services; and.
WHEREAS, pursuant to the referenced provision of the Florida Constitution, a city may exercise
any power for municipal purposes except as otherwise provided by law; and
WHEREAS, Chapter 166, Florida Statutes, the "Municipal Home Rule Powers Act", reinforces
the authority granted under the Florida Constitution and authorizes municipalities to exercise any power
for municipal purposes, except when expressly prohibited by law and to enact ordinances in further
thereof; and
WHEREAS, the City wants to review whether automotive service stations, automotive service-
minor, automotive repair-heavy, car washes and convenience food stores with fuel/gasoline sales
(hereinafter collectively "Automobile Service Stations") should be allowed in areas zoned CL, CG, LIW
and SPA, and, if so, under what conditions and review standards; and
WHEREAS, the City Commission for the City of Atlantic Beach, Florida desires to protec~
individual rights, while at the same time promoting the health, safety and welfare of the people, including
the compatibility of development and aesthetic impacts of development in the City; and
WHEREAS, in order· to ensure the uniform enforcement of existing laws and preserve the public
peace and good order and to safeguard the health, safety, morals and welfare of the community and
006R268·1·1
Ordinance No. 90-16-225 1
Agenda Item 7A
August 14, 2017
(c) "car wash" has the same meaning as set forth m Section 24-17 of the City's Land
Development Regulations.
(d) "convenience food stores with fuel/gasoline sales" means retail outlets for a variety of
products such as dairy, bakery, snack foods, beverages (alcoholic and non-alcoholic), tobacco, grocery,
health and beauty aids, fast foods to go, meats and produce, and includes dispensing of fuels and other
automotive goods and related services. The term does not include supermarkets. Generally these stores
are less than 7,500 square feet in size. These stores may also include sit-down restaurant areas.
(e) Taken together, the tenns "automotive service station," "automotive service-minor,"
"automotive repair-heavy," "car wash" and "convenience food stores with fuel/gasoline sales" shall be
referred to collectively herein as "Automobile Service Stations."
SECTION 4. ZONING DISTRICTS SUBJECT TO THE MORATORIUM
This Ordinance shall be applicable to all properties zoned as Commercial Limited ("CL"),
Commercial General ("CG"), Light Industrial and Warehousing ("LIW") or Special Planned Areas
(''SPA"), located within the boundaries ofthe City of Atlantic Beach.
SECTION 5. INTENT
The intent of the City Commission acting as the governing body of the City of Atlantic Beach,
Plorida in adopting this Ordinance is to prohibit, subject to the provisions of this Ordinance, the growth of
Automobile Service Stations, in areas that are zoned as CL, CG, LlW and SPA Zoning Districts within
the City of Atlantic Beach until the City Commission has had an opporiunity to review and if necessary,
amend the regulations relating to the permitting and approval of Automobile Service Stations.
SECTION 6. TEMPORARY MORATORIUM AND EXEMPTIONS
A temporary moratorium is hereby established to prohibit filing and/or application for zoning or
permitting of Automobile Service Stations and suspending the process of any zoning or permitting for
Automobile Service Stations within areas zoned CL, CG, LIW and SPA. This temporary moratorium
shall not apply to and the following are expressly exempt from this temporary moratorium: Gate
Petroleum, Tnc. project located at 501, 535, 541 Atlantic Boulevard; and any Automobile Service Stations
which are established and conducting business as of the effective date of this Ordinance. This temporary
00682614-1
Ordinance No. 90-16-225 3
Agenda Item 7A
August 14, 2017
moratorium shall be in place from the effective date of this Ordinance through August 22, 201 7. The City
Commission may rescind this moratorium or extend this moratorium for periods of up to six months.
SECTION 7. ENFORCEMENT, PENALTIES AND INJUNCTIVE RELffiF
The City's code enforcement oftlcer, law enforcement or any other person authorized to enforce
ordinances in the City of Atlantic Beach may enforce the provisions of this Ordinance. Any enforcement
action or legal remedy available under controlling state Jaw, including but not limited to, prosecution as a
misdemeanor with a fine not exceeding Five Hundred Dollars ($500.00) or by imprisonment for a term
not exceeding sixty (60) days or by both fine and imprisonment, may be imposed as a penalty. Nothing
contained herein shall prevent the City from taking such other lawful action in law and equity as may be
necessary to remedy any violation of, or refusal to comply with, any part ofthis Ordinance, including but
not limited to:
(a) Code enforcement action pursuant to City of Atlantic Beach Ordinances;
(b) Pursuit of injunctive and/or declaratory relief in a court of competent jurisdiction;
(c) Initiating an action to recover any and all damages that may result from a violation of, or
a refusal to comply with, any part of this Ordinance; or
(d) Utilizing any other action or enforcement method allowable by law.
SECTION 8. REPEAL OF LAWS IN CONFLICT
All Ordinances or parts of Ordinances in conflict herewith are repealed to the extent of such
conflict.
SECTION 9. SEVERABILITY
Tf any section, subsection, sentence, clause, phrase, or provision of this Ordinance is for any
reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be
deemed a separate, distinct and independent provision and such holding shall not be construed to render
the remaining provisions ofthis Ordinance invalid or unconstitutional.
006816l!-1-J
Ordinance No. 90-16-225 4
Agenda Item 7A
August 14, 2017
CITY OF ATLANTIC BEACH
CITY COMMISSION
AUGUST 14, 2017
Staff Report
AGENDA ITEM: First Reading, Temporary Moratorium for "5G" wireless technology in
City Rights of Way
DATE: August 2, 2017
SUBMITTED BY: Kayle Moore, Public Utilities Director
Scott Williams, Interim Public Works Director
Dan Arlington, Building Official
Brenna M. Durden, City Attorney
BACKGROUND: The 2017 Florida Legislature adopted House Bill 687, the "Advanced
Wireless Infrastructure Deployment Act," which requires local governments to allow certain types
of wireless facilities within their rights of way, providing the facilities meet objective design
standards, which local governments must adopt by January 1, 2018. The temporary moratorium
will give the city the time needed to adopt local objective design standards and regulations, meeting
both the federal and new state law mandates.
BUDGET: Yet-to-be-determined
RECOMMENDATION: That the Commission approve on first reading the proposed
temporary moratorium and direct Staff to notice the Ordinance for public hearing and second and
final reading on August 28, 2017.
ATTACHMENT: 1. Ordinance No. -------
REVIEWED BY CITY MANAGER: --+-+_..d;.Lji.£1/;1----:~.A~~~-------
00849347-1
Agenda Item 7B
August 14, 2017
DRAFT 8/2/2017
ORDINANCE NO. 80-17-87
AN ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM ON THE
ACCEPTANCE, PROCESSING OR APPROVAL OF ANY WIRELESS
COMMUNICATION FACILITIES IN THE CITY'S RIGHTS-OF-WAY; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Section 704(a) of the Telecommunications Act of 1996, entitled "Preservation
of Local Zoning Authority," (47 U.S. C.§ 332(c)(7)) preserves local zoning authority over decisions
concerning the placement, construction, and modification of "personal wireless service facilities"
with certain limitations; and
WHEREAS, a local government is prohibited from imposing regulations that unreasonably
discriminate among providers of functionally equivalent services, and prohibit, or have the effect
of prohibiting, the provision of personal wire.less services;'aR(j
WHEREAS, a local government shalb~~tor1a requestfor authorization to place, construct,
or modify personal wireless service facilities "withill a reaso[lable period of time" after the request
is filed and that any denial of a requestfor authoriz:ation be in writing and supported by substantial
evidence in a written record; and
WHEREAS, Chapter 19, City ofAtlantic Beach Code of Ordinances provides the
application process for all instancesinWhich aperson or entity requests to occupy any City rights-
of-way; and
WHEREAS, Section 19'"8, Utility Rights of Way, Code of Ordinances, provides the
processes for application, enforcement, placement and maintenance of communications facilities
in the City rights-of-way and has not been revised since 2011; and
WHEREAS, new technologies in wireless communications have emerged, which involve
the use and placement of smaller, but more numerous poles and related infrastructure to support
existing services and emerging "5-G" service; and
Agenda Item 7B
August 14, 2017
DRAFT 8/2/2017
WHEREAS, in the 2017 legislative session, the Florida Legislature enacted House Bill 687
(the "Advanced Wireless Infrastructure Deployment Act"), which establishes a process by which
wireless providers may place small wireless facilities in the public rights-of-ways under the control
of counties and municipalities; and
WHEREAS, the Advanced Wireless Infrastructure Deployment Act became effective July
1, 2017 and requires local governments to allow certain types ofwireles~ facilities within the rights-
of-way so long as those facilities meet objective design standards thafhave.been locally adopted
by ordinance; and
WHEREAS, the application of Section 19-8 of.tl'le Code of Ordinances, does not provide
any objective design standards concerning the pla~em~nt of these types of wireless
communications systems on City rights-of.:.way; and
WHEREAS, the City Commission finds thatthe City's rights..:of-way are a limited resource
that must be properly managed both for curre6tJnfrastru~ttlreneeds and for planned or expected
future infrastructure expansion, m~in~enance, Cie~thetics and safety needs, to the extent
authorized by law; and
WHEREAS, the City's current laws goyerning the application, placement, enforcement,
and maintenance processes ofwirelt;~~.s communications systems in the City's rights-of-way do
not adequately address the new requirements and regulations encompassed in the Advanced
Wireless Infrastructure Deployment Act; and
WHEREAS, the City Commission finds that there is a legitimate public purpose in
imposing a temporary moratorium on considering and approving personal wireless
communications systems in the City's rights-of-way to allow the City time to create appropriate
local regulations and standards consistent with federal and state laws and regulations and
balance the new and emerging technology with the City's needs and requirements; and
00849304-1 2
Agenda Item 7B
August 14, 2017
DRAFT 8/2/2017
WHEREAS, the Advanced Wireless Infrastructure Deployment Act allows local
governments until January 1, 2018 to enact objective design standards with which to evaluate
applications for those wireless facilities regulated by the Act; and
WHEREAS, during this time the City Commission finds that there is a legitimate public
purpose to temporarily prohibit the City's acceptance and processing of, or final determination on,
applications for rights-of-way permits for personal wireless communications systems in the City's
rights-of-way until the City Commission adopts amendments .to the .Code of Ordinances to
adequately regulate personal wireless communications systems in the City's rights-of-way, as
authorized in the Advanced Wireless Infrastructure Deployment Act; now, therefore,
BE IT ENACTED BY THE CITY COMMISSION>PN;6E;HALF OF THE PEOPLE OF THE
CITY OF ATLANTIC BEACH, FLORIDA:
Section 1. Findings and Statemelltof:l.-.ten~~
(a) The above recitals are nerebyadqpted as theCity Commission's Findings of Fact;
and
(b) It is the intent of the City Comrnis?iOI1 to undertake a review of the City's current
laws governing the application~ndapproval process for wireless communications
. . .
facilities, equipment aod infrastructure in the City's rights-of-way and to propose
amendments to address the new and emerging technologies, conform with the
requirements of 47 U.S.C. § 332(c)(7) and the Advanced Wireless Infrastructure
Deployment Act for wireless communication systems in the City's rights-of-way
and adequately address the public health, safety and welfare.
Section 2. Temporary Moratorium Imposed as to the Acceptance, Processing or
Determination of Rights-of-Way Permit Applications for all Personal Wireless
Communications Systems in City Rights-of-Ways. The City Commission hereby imposes a
temporary moratorium on the acceptance, processing or approval of rights-of-way permit
00849304-1 3
Agenda Item 7B
August 14, 2017
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Agenda Item 9B
August 14, 2017
Agenda Item 9B
August 14, 2017
Agenda Item 9B
August 14, 2017