Exh 4DAGENDA ITEM #4D
JANUARY 24, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Continuing Contract for Professional Engineering Services
SUBMITTED BY: Rick Carper, P.E., Public Works Director ~~--
Donna Kaluzniak, CEP, Public Utilities Duector
DATE: January 18, 2005
BACKGROUND:
In order to expedite small to intermediate engineering and construction projects, staff advertised
a Request for Proposals for a continuing contract with up to three engineering firms. It is in the
City's best interest to have three engineering firms in order that multiple projects can be
completed expeditiously, and to~~take`advantage of a particular firm's ability to complete a
specific size and type of project.
These will be nonexclusive contracts for a period of three years, renewable for an additional two
years; to provide for stormwater, roadway, water, wastewater or other Public Works or Public
Utilities projects. The continuing contract will be used for projects with an estimated
construction cost of $300,000 or less. Design fees under these contracts will not exceed $30,000,
and any project design greater that $10,000 will require City Commission approval.
Proposals from the following sixteen firms were received by the December 30`t', 2004 deadline:
Applied Technology & Management, Inc.
Ayers Associates
Bowen Civil Engineering, Inc.
Connelly & Wicker, Inc.
C3TS
Edwards & Kelcey
Eisman & Russo
GAI Consultants
Gannett Fleming
King Engineering Associates, Inc.
Moore Surveying & Design, Inc.
North Beach Engineering, Inc.
Pitman-Hartenstein & Associates
PBS&J
Stone, Joca & Mahoney, Inc.
Waltz & Moye, Inc.
Staffreviewed the proposals and ranked the funs on the following criteria: Past record of
professional accomplishments; firm's professional qualifications and project team; staff
availability and capability to meet deadlines; financial responsibility and insurance; cost
estimating; contract administration; proximity; and fee schedules. References were checked on
all 16 firms.
AGENDA ITEM #4D
JANUARY 24, 2005
After completing the interviews, staff has ranked the following three firms as those
recommended for the continuing contracts:
1. Connelly & Wicker
2. Eisman & Russo
3. Bowen Civil Engineering , '
The approval of the recommendation in this staff report will not commit any funding toward any
project at this time. If and when fees and services have been agreed upon by the interested
parties, then the matter will be brought back to the City Commission for review and approval.
BUDGET: Funds are budgeted under specific projects under their designated accounts.
RECONINIENDATION: Award continuing engineering services contracts to
Connelly & Wicker, Eisman & Russo, and Bowen Civil
Engineering.
ATTACHMENT: ~ Ranking of Engineering firms by Overall Average Score
' Request for Proposal dated November 9, 2004 available in the City
Clerk's Office.
REVIEWED BY CITY MANAGER:
AGENDA ITEM #4D
JANUARY 24, 2005
EVALUATION OF PROPOSALS FOR PROFESSIONAL SERVICES SUPPORT
RFP #05-2
January 14, 2405
Overall Average Score Firm ~ ~ A .'
A ~
132.00 Connelly & Wicker
123.75 Eisman & Russo
121.50 Bowen Civil Engineering
119.75 Waitz & Moye, Inc.
119.50 ATM
117.75 Stone, Joca & Mahoney
117.50 Gannett Fleming
116.75 Pitman-Hartenstein
111.00 ~ GAI Consultants
110.50 ~, Ayres
103.00 ~. :~~,.~, ~', Edwards & Kelcey
96.75 - ~ ,~ PBS&J
93.2$ ~, ~ ~ King Engineering
93.25 Moore Surveying & Design, Inc.
93.25 North Beach Engineering
78.50 C3TS