8-14-17 Second Amended Agenda PacketVALIDITY OF ALL OTHER PROVISIONS OF ORDINANCE NO. 90-16-225;
AND PROVIDING AN EFFECTIVE DATE.
**B. ORDINANCE NO. 80-17-87, Introduction and First Reading
AN ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM ON
THE ACCEPTANCE, PROCESSING OR APPROVAL OF ANY WIRELESS
COMMUNICATION FACILITIES IN THE CITY'S RIGHTS-OF-WAY;
PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business (Discussion only)
None.
9. City Manager Reports
A. City Manager's Report
**B. 90-Day Calendar (September through November 2017)
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter is
stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk by 5:00PM, Friday, August 11, 2017.
*Amended Agenda on August 9, 2017 as follows:
Item *2C-Added supporting documents
Item *3E-Added
**Second Amended Agenda on August 10, 2017 as follows:
Item **7B-Revised Amended Agenda title and revised the suppmiing documents
Item **9B-Revised Amended Agenda title
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9) Guarantees, whether written or oral, under which the City is contingently liable, if any, have been properly
recorded or disclosed.
Information Provided
1 0) We have provided you with:
a) Access to all information, of which we are aware, that is relevant to the preparation and fair presentation
of the financial statements, such as records, documentation, and other matters and all audit or relevant
monitoring reports, if any, received from funding sources.
b) Additional information that you have requested from us for the purpose of the audit.
c) Unrestricted access to persons within the City from whom you determined it necessary to obtain audit
evidence.
d) Minutes of the meetings of the City Commission or summaries of actions of recent meetings for which
minutes have not yet been prepared.
11) All material transactions have been recorded in the accounting records and are reflected in the financial
statements.
12) We have disclosed to you the results of our assessment of the risk that the financial statements may be
materially misstated as a result of fraud.
13) We have no knowledge of any fraud or suspected fraud that affects the City and involves-
• Management,
• Employees who have significant roles in internal control, or
• Others where the fraud could have a material effect on the financial statements.
14) We have no knowledge of any allegations of fraud or suspected fraud affecting the City's financial statements
communicated by employees, former employees, regulators, or others.
15) We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws,
regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing
financial statements.
16) We have disclosed to you all known actual or possible litigation, claims, and assessments whose effects
should be considered when preparing the financial statements.
17) We have disclosed to you the identity of the City's related parties and all the related party relationships and
transactions of which we are aware.
Government-specific
18) There have been no communications from regulatory agencies concerning noncompliance with, or
deficiencies in, financial reporting practices.
19) We have a process to track the status of audit findings and recommendations.
20) We have identified to you any previous audits, attestation engagements, and other studies related to the audit
objectives and whether related recommendations have been implemented.
21) We have provided our views on reported findings, conclusions, and recommendations, as well as our planned
corrective actions, for the report.
22) The City has no plans or intentions that may materially affect the carrying value or classification of assets,
liabilities, or equity.
23) We are responsible for compliance with the laws, regulations, and provisions of contracts and grant
agreements applicable to us, including tax or debt limits and debt contracts, and legal and contractual
provisions for reporting specific activities in separate funds.
24) We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of
fraud and noncompliance with provisions of laws and regulations that we believe have a material effect on the
financial statements or other financial data significant to the audit objectives, and any other instances that
warrant the attention of those charged with governance.
Amended Agenda Item 2C
August 14, 2017
3
25) We have identified and disclosed to you all instances, which have occurred or are likely to have occurred, of
noncompliance with provisions of contracts and grant agreements that we believe have a material effect on
the determination of financial statement amounts or other financial data significant to the audit objectives.
26) We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of
abuse that could be quantitatively or qualitatively material to the financial statements or other financial data
significant to the audit objectives.
27) There are no violations or possible violations of budget ordinances, laws and regulations (including those
pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax
or debt limits, and any related debt covenants whose effects should be considered for disclosure in the
financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance .
28) As part of your audit, you assisted with preparation of the financial statements and related notes and provided
assistance with the GASB 68 journal entries. We acknowledge our responsibility as it relates to those
nonaudit services, including that we assume all management responsibilities; oversee the services by
designating an individual, preferably within senior management, who possesses suitable skill, knowledge, or
experience; evaluate the adequacy and results of the services performed; and accept responsibility for the
results of the services. We have reviewed, approved, and accepted responsibility for those financial
statements and related notes.
29) The City has satisfactory title to all owned assets (other than debt financed assets), and there are no liens or
encumbrances on such assets nor has any asset been pledged as collateral.
30) The City has complied with all aspects of contractual agreements that would have a material effect on the
financial statements in the event of noncompliance.
31) The financial statements include all component units as well as joint ventures with an equity interest, and
properly disclose all other joint ventures and other related organizations.
32) The financial statements properly classify all funds and activities in accordance with GASB St ateme nt No . 34 .
33) All funds that meet the quantitative criteria in GASBS Nos . 34 and 37 for presentation as major are identified
and presented as such and all other funds that are presented as major are particularly important to financial
statement users.
34) Components of net position (net investment in capital assets; restricted; and unrestricted) and classifications
of fund balance (nonspendable, restricted, committed, assigned, and unassigned) are properly classified and,
if applicable, approved.
35) Investments, derivative instruments, and land and other real estate held by endowments are properly valued .
36) Provisions for uncollectible receivables have been properly identified and recorded.
37) Expenses have been appropriately classified in or allocated to functions and programs in the statement of
activities, and allocations have been made on a reasonable basis.
38) Revenues are appropriately classified in the statement of activities within program revenues, general
revenues, contributions to term or permanent endowments, or contributions to permanent fund principal.
39) lnterfund, internal, and intra-entity activity and balances have been appropriately classified and reported.
40) Deposits and investment securities and derivative instruments are properly classified as to risk and are
properly disclosed.
41) Capital assets, including infrastructure and intangible assets, are properly capitalized, reported, and, if
applicable, depreciated.
42) We have appropriately disclosed the City's policy regarding whether to first apply restricted or unrestricted
resources when an expense is incurred for purposes for which both restricted and unrestricted net position is
available and have determined that net position is properly recognized under the policy.
43) We are following our established accounting policy regarding which resources (that is, restricted, committed,
assigned, or unassigned) are considered to be spent first for expenditures for which more than one resource
classification is available. That policy determines the fund balance classifications for financial reporting
purposes.
Amended Agenda Item 2C
August 14, 2017
4
44) We acknowledge our responsibility for the required supplementary information (RSI). The RSI is measured
and presented within prescribed guidelines and the methods of measurement and presentation have not
changed from those used in the prior period. We have disclosed to you any significant assumptions and
interpretations underlying the measurement and presentation of the RSI.
45) With respect to the supplementary information (as described in the table of contents in the financial
statements):
a) We acknowledge our responsibility for presenting the supplementary information in accordance with
accounting principles generally accepted in the United States of America, and we believe the
supplementary information, including its form and content, is fairly presented in accordance with
accounting principles generally accepted in the United States of America. The methods of measurement
and presentation of the supplementary information have not changed from those used in the prior period ,
and we have disclosed to you any significant assumptions or interpretations underlying the measurement
and presentation of the supplementary information.
b) If the supplementary information is not presented with the audited financial statements, we will make the
audited financial statements readily available to the intended users of the supplementary information no Slgnatu::ter th ~:~ementar:11:::t::ion ant~~~ thereon.
Kevin Hogencamp Russell J. Caffey
Interim -City Manager Director of Finance
Amended Agenda Item 2C
August 14, 2017
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A
CITY OF ATLANTIC BEACH
CITY COMMISSION
AUGUST 14, 2017
Staff Report
AGENDA ITEM: Florida League of Cities Annual Conference voting delegate
DATE: August 9, 2017
SUBMITTED BY: Kevin Hogencamp, Interim City Manager -~
/
SUMMARY: The Florida League of Cities has requested that the City Commission
requested to designate a voting delegate for the League's annual conference
this month.
RECOMMENDATION: That the Commission designate a voting delegate for the Florida
League of Cities' 2017 conference
BUDGET: None
ATTACHMENTS: 1. May 22, 2017letter from Florida League of Cities Executive Director
Michael Sittig
0084934 7-1
Amended Agenda Item 3E
August 14, 2017
91st Annual Conference
Florida League of Cities, Inc.
August 17-19, 2017
Orlando, Florida
It is important that each member municipality sending delegates to the Annual
Conference of the Florida League of Cities, designate one of their officials to cast their
votes at the Annual Business Session. League By-Laws requires that each municipality
select one person to serve as the municipalities voting delegate. Municipalities do not
need to adopt a resolution to designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate
may be properly identified.
Designation of Voting Delegate
Name of Voting Delegate:----------------------
Title: -------------------------------
Municipality of:--------------------------
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Oftice Box 1757
Tallahassee, FL 32302-1757
Fax to Gail Dennard at (850) 222-3806 or email gdennard@jlcities.com
Amended Agenda Item 3E
August 14, 2017
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Bid 1617-11
Street Sweeping, Multi-Year Contract
BID 1617-11 BID ANALYSIS 3:00PM
Bid Item Description MONTHLY PRICE MULTIPLIER(# of YEARLY PRICE Months Per Year)
1 Sweep/Vacuum FDOT Rodways (~4.1 centerline miles) $975.00 12 $11,700.00
2 Sweep/Vacuum City Street (~55.5 centerline miles) $3,585.00 6 $21,510.00
3 SweepNaduum City Hall Parkling Lot (~71,000 SF) $200.00 6 $1,200.00
4 Sweep/Vacuum Public Works Parkling Lot (~26,382 SF) $200.00 6 $1,200.00
TOTAL OF ITEMS 1-4 $35,610.00
Award of Bid based on Department Analysis and City Manager and/or Commission Approval
Agenda Item 4A
August 14, 2017
City of Atlantic Beach
Annual Contract: Street SweepingNacuuming for Public Works Department
July 26, 2017
BID 1617-11 3:00PM
USA Services
Required Documents
Submission in Triplicate -All Documents X
Document Requirements Checklist X
Bid Form X
Insurance Certificate X
References-Three (3) X
Experience-Five (5) Years X
Specifications ofEquipment, copies ofDMV
registration or irrevocable agreemtns to purchase X
Business Tax Receipt X
Drug Free Workplace X
Public Entity Crimes Statement X
Public Records Provisions Form X
W-9 Form X
New Vendor Information Form X
Documentation of Any Addenda, If Applicable N/A
TOTAL OF ITEMS 1-4 $35,610.00
Award of Bid based on Department Analysis and City Manager and/or Commission Approval
Agenda Item 4A
August 14, 2017
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CITY OF ATLANTIC BEACH
CITY COMMISSION
AUGUST 14, 2017
Staff Report
AGENDA ITEM: First Reading, Ordinance to Extend Automobile Service Station
Temporary Moratorium
DATE: August 3, 2017
SUBMITTED BY: Kevin Hogencamp, Interim City Manager 1v1.
PRESENTED BY: Brenna M. Durden, City Attorney
SUMMARY: At its meeting on September 12, 2016, the Commission approved and
adopted Ordinance 90-16-225, establishing a temporary moratorium for "automobile service
station" establishments, as described in said Ordinance. The moratorium will, under the Ordinance,
expire on August 22, 2017. The draft ordinance attached to this report would extend the
moratorium for six months to February 22, 2018.
RECOMMENDATION: That the Commission approve on first reading the proposed
temporary moratorium extension and direct Staff to notice the Ordinance for public hearing and
second and final reading on August 28, 2017.
BUDGET: Y et-ta-be-determined
ATTACHMENTS: 1. Proposed Ordinance No. 90-17-229
2. Ordinance 90-16-225, establishing temporary moratorium
00849347-1
Agenda Item 7A
August 14, 2017
DRAFT 7/18/2017
ORDINANCE NO. 90-17-229
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
EXTENDING THAT CERTAIN ORDINANCE NO. 90-16-225,
KNOWN AS THE "AUTOMOBILE SERVICE STATION
MORATORIUM ORDINANCE," APPROVED AND ADOPTED BY
THE CITY COMMISSION ON SEPTEMBER 12, 2016, FOR A
PERIOD OF SIX MONTHS FROM AUGUST 22, 2017 TO
FEBRUARY 22, 2018; PROVIDING FOR THE CONTINUED
VALIDITY OF ALL OTHER PROVISIONS OF ORDINANCE NO. 90-
16-225; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission did, on September 12, 2016, approve that
certain Ordinance No. 90-16-225, known as the "Automobile Service Station
Moratorium Ordinance," providing for a temporary moratorium with exemptions as
to the filing and/ or application for the establishment of certain businesses as more
particularly described in said Ordinance No. 90-16-225, within the City limits,
through August 22, 2017; and
WHEREAS, the City has not concluded its review of regulations regarding the
subject businesses; and
WHEREAS, the City Commission now desires to extend the temporary
moratorium for a period of six months as contemplated and authorized in said
Ordinance No. 90-16-225; and
WHEREAS, the extension of the temporary moratorium is in the best interest
of the citizens of the City of Atlantic Beach.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSIONERS OF THE
CITY OF ATLANTIC BEACH, FLORIDA, THAT:
SECTION 1. Extension of Temporary Moratorium. The temporary
moratorium established by Ordinance No. 90-16-225, known as the "Automobile
Service Station Moratorium" is hereby extended from August 22, 2017 through
February 22, 2018.
SECTION 2. Validity of Remaining Provisions. Except as amended in
Section 1 above, all other provisions, terms and conditions of Ordinance No. 90-16-
225 are hereby declared to remain in full force and effect and remain valid through
February 22, 2018.
SECTION 3. Effective Date. The effective date of this Ordinance shall be
___ _, 2017, the day the City Commission first took action towards adoption of
00843751-1
Agenda Item 7A
August 14, 2017
DRAFT 7/18/2017
this Ordinance to extend the temporary moratorium, in accordance with Smith v.
Clearwater. 383 So. 2d 681 (Fla. 2d DCA 1980). This Ordinance shall not be codified.
PASSED by the City Commission on first reading this_ day of August, 2017.
PASSED by the City Commission on second and final reading this _ day of
August, 2017.
CITY OF ATLANTIC BEACH
Mitchell E. Reeves, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
00843751-1 2
Agenda Item 7A
August 14, 2017
ORDINANCE NO. 90-16-225
AN ORDINANCE OF THE CITY COMMISSION FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, DECLARING A MORATORIUM WITH EXEMPTIONS AS TO THE FILING
AND/OR APPLICATION FOR THE ESTABLISHMENT OF BUSINESSES KNOWN AS
AUTOMOTIVE SERVICE STATIONS, AUTOMOTIVE SERVICE-MINOR, AUTOMOTIVE
REPAIR-HEAVY, CAR WASHES AND CONVENJENCE FOOD STORES WITH
FUEL/GASOLINE SALES WITHlN AREAS OF THE CITY WHICH ARE ZONED
COMMERCIAL LIMITED ("CL"), COMMERCIAL GENERAL ("CG"), LIGHT INDUSTRIAL
AND WAREHOUSING ("LIW") OR SPECIAL PLANNED AREAS ("SPA"); PROVIDING
PROHIBITION AND SUSPENSION OF ANY SUCH ZONING AND PERMITTING APPROVAL
WITH EXEMPTIONS; PROVIDING THAT SAID MORATORIUM SHALL BE IN EFFECT
UNTIL AUGUST 22, 2017, UNLESS TERMINATED BY THE CITY COMMISSION AT AN
EARLIER DATE; PROVIDING FOR LEGISLATIVE FINDINGS, INTENT AND PURPOSE;
PROVIDING FOR DEFINITIONS; PROVIDING FOR ZONING DISTRICTS SUBJECT TO
TilE MORATORIUM; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL
OF LAWS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Article VHI, Section 2 of the Florida Constitution provides that municipalities shall
have governmental, corporate and proprietary powers to enable municipalities to conduct municipal
govemment, perform municipal functions and render municipal services; and.
WHEREAS, pursuant to the referenced provision of the Florida Constitution, a city may exercise
any power for municipal purposes except as otherwise provided by law; and
WHEREAS, Chapter 166, Florida Statutes, the "Municipal Home Rule Powers Act", reinforces
the authority granted under the Florida Constitution and authorizes municipalities to exercise any power
for municipal purposes, except when expressly prohibited by law and to enact ordinances in further
thereof; and
WHEREAS, the City wants to review whether automotive service stations, automotive service-
minor, automotive repair-heavy, car washes and convenience food stores with fuel/gasoline sales
(hereinafter collectively "Automobile Service Stations") should be allowed in areas zoned CL, CG, LIW
and SPA, and, if so, under what conditions and review standards; and
WHEREAS, the City Commission for the City of Atlantic Beach, Florida desires to protec~
individual rights, while at the same time promoting the health, safety and welfare of the people, including
the compatibility of development and aesthetic impacts of development in the City; and
WHEREAS, in order· to ensure the uniform enforcement of existing laws and preserve the public
peace and good order and to safeguard the health, safety, morals and welfare of the community and
006R268·1·1
Ordinance No. 90-16-225 1
Agenda Item 7A
August 14, 2017
(c) "car wash" has the same meaning as set forth m Section 24-17 of the City's Land
Development Regulations.
(d) "convenience food stores with fuel/gasoline sales" means retail outlets for a variety of
products such as dairy, bakery, snack foods, beverages (alcoholic and non-alcoholic), tobacco, grocery,
health and beauty aids, fast foods to go, meats and produce, and includes dispensing of fuels and other
automotive goods and related services. The term does not include supermarkets. Generally these stores
are less than 7,500 square feet in size. These stores may also include sit-down restaurant areas.
(e) Taken together, the tenns "automotive service station," "automotive service-minor,"
"automotive repair-heavy," "car wash" and "convenience food stores with fuel/gasoline sales" shall be
referred to collectively herein as "Automobile Service Stations."
SECTION 4. ZONING DISTRICTS SUBJECT TO THE MORATORIUM
This Ordinance shall be applicable to all properties zoned as Commercial Limited ("CL"),
Commercial General ("CG"), Light Industrial and Warehousing ("LIW") or Special Planned Areas
(''SPA"), located within the boundaries ofthe City of Atlantic Beach.
SECTION 5. INTENT
The intent of the City Commission acting as the governing body of the City of Atlantic Beach,
Plorida in adopting this Ordinance is to prohibit, subject to the provisions of this Ordinance, the growth of
Automobile Service Stations, in areas that are zoned as CL, CG, LlW and SPA Zoning Districts within
the City of Atlantic Beach until the City Commission has had an opporiunity to review and if necessary,
amend the regulations relating to the permitting and approval of Automobile Service Stations.
SECTION 6. TEMPORARY MORATORIUM AND EXEMPTIONS
A temporary moratorium is hereby established to prohibit filing and/or application for zoning or
permitting of Automobile Service Stations and suspending the process of any zoning or permitting for
Automobile Service Stations within areas zoned CL, CG, LIW and SPA. This temporary moratorium
shall not apply to and the following are expressly exempt from this temporary moratorium: Gate
Petroleum, Tnc. project located at 501, 535, 541 Atlantic Boulevard; and any Automobile Service Stations
which are established and conducting business as of the effective date of this Ordinance. This temporary
00682614-1
Ordinance No. 90-16-225 3
Agenda Item 7A
August 14, 2017
moratorium shall be in place from the effective date of this Ordinance through August 22, 201 7. The City
Commission may rescind this moratorium or extend this moratorium for periods of up to six months.
SECTION 7. ENFORCEMENT, PENALTIES AND INJUNCTIVE RELffiF
The City's code enforcement oftlcer, law enforcement or any other person authorized to enforce
ordinances in the City of Atlantic Beach may enforce the provisions of this Ordinance. Any enforcement
action or legal remedy available under controlling state Jaw, including but not limited to, prosecution as a
misdemeanor with a fine not exceeding Five Hundred Dollars ($500.00) or by imprisonment for a term
not exceeding sixty (60) days or by both fine and imprisonment, may be imposed as a penalty. Nothing
contained herein shall prevent the City from taking such other lawful action in law and equity as may be
necessary to remedy any violation of, or refusal to comply with, any part ofthis Ordinance, including but
not limited to:
(a) Code enforcement action pursuant to City of Atlantic Beach Ordinances;
(b) Pursuit of injunctive and/or declaratory relief in a court of competent jurisdiction;
(c) Initiating an action to recover any and all damages that may result from a violation of, or
a refusal to comply with, any part of this Ordinance; or
(d) Utilizing any other action or enforcement method allowable by law.
SECTION 8. REPEAL OF LAWS IN CONFLICT
All Ordinances or parts of Ordinances in conflict herewith are repealed to the extent of such
conflict.
SECTION 9. SEVERABILITY
Tf any section, subsection, sentence, clause, phrase, or provision of this Ordinance is for any
reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be
deemed a separate, distinct and independent provision and such holding shall not be construed to render
the remaining provisions ofthis Ordinance invalid or unconstitutional.
006816l!-1-J
Ordinance No. 90-16-225 4
Agenda Item 7A
August 14, 2017
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