Exh 8AAGENDA ITEM #8A
FEBRUARY 14, 2005
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: E9I 1 Contract with Jacksonville
. DATE: November 24, 2004
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND: Duval County collects a user fee on all telephone lines in the county
to offset the expenses of providing E911 services. Jacksonville
purchases the E911 emergency equipment for the answering stations
' including the three beach cities.
Each year, Jacksonville reimburses the cities of Atlantic Beach,
Neptune Beach, and Jacksonville Beach 30 % of their personnel costs
for Emergency Communication Operators. We have agreed on a
• ~ reimbursement of the expenses for emergency communications based
. on 30% of the calls attributed to E911. On a quarterly basis, the cities
provide documentation of their emergency communications expenses
including salary, benefits, and training. Jacksonville reimburses 30%
• of the costs.
The actual numbers in the attached paperwork are "not to exceed"
figures, provided by each of the beach cities. These numbers are
typically provided by the cities, and the numbers are inflated to assure
. that they will cover the reimbursements over the next year. Although
Neptune Beach has a higher maximum distribution amount than
' Atlantic Beach, it does not mean that Neptune Beach will receive
more money than Atlantic Beach. The actual reimbursement is based
on the actual expenses incurred by each city.
BUDGET: The net effect of this contract is that it will provide up to $76,2$1 in
revenue to the City of Atlantic Beach over the next year, with a
maximum increase of S% per year through the year 2009.
RECOMMENDATIONS: Staffrecommends the approval of the Inter-Local Agreement for the
Distribution of 9-1-1 Funds for Call-Taker Salaries, including the
authorization for the Mayor to sign the paperwork.
ATTACHMENTS: Letter from Pat Welte, 9-1-1 Coordinator, Duval County
Resolution 2004-1315 from City of Jacksonville with signature pages
REV.I~WED BY CITY MANAGER:
AGENDA M NUMBER:
AGENDA ITEM #8A
FEBRUARY 14, 2005
9-7-7 D/SPATCH
DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: January 31, 2005
To: Chief Dave Thompson, Atlantic Beach PD
• Chief William Brandt, Neptune Beach PD
Chief Bruce Thomason, Jacksonville Beach PD
Chief Guy Turcotte, Baldwin PD
From: Patricia Welte 9-1-1 Coordinator Duval Coun
• Re: 9-1-1 inter-Local Agreement - FY 2004-2005
I am enclosing a courtesy copy of the 911 Inter-Local Agreement 2004-1315-A for Call-taker
salary reimbursement, which has been approved by the Jacksonville City Council.
A copy has been provided to your City Clerk, and the execution copies are being processed,
starting with the City of Jacksonville Beach. '
' The document has been modified to cover afive-year period, with a maximum increase of 8% per
year. The document includes clauses for modification if your city's salary ranges or staffing levels
change significantly. The dollar amounts indicated are based on staffing and salary information
' ' provided to me by your police department.
Florida Statute 365.171 permits each county to utilize 911 revenues to reimburse the costs of call
' taker salaries for time spent answering and transferring 911 calls. It also permits 911 funds to be
.. utilized for call taker training and other associated expenses. The formula Duval County has
chosen to use for reimbursement is 30°l0 of each call taker's salary, plus 30 % of that figure for
' ~ training, benefits and associated expenses.
It is understood that Communications Center personnel may occasionally be utilized for
' other duties within your agencies. Please be aware that these salary expenses MUST NOT
. be charged against 911 funds. Your signature on the salary reimbursement request
indicates acknowledgement and compliance with the Florida Statutes.
. Please contact me at 630-2317 if f can be of further assistance.
Thank you for your cooperation.
~~~
~' l ~ ~' 501 E. Bay Street, Jacksonville, Florida 32202 • (904) 630-2317
AGENDA ITEM #8A
FEBRUARY 14, 2005
v
~'
DUVAL COUNTY 4.1-1 EMERGENCY TELEPHONE SYSTEM
• Date: January 31, 2005
To: Donna Bussey, City Clerk, Atlantic Beach
• Lisa Volpe, City Clerk, Neptune Beach
• . Heidi Reagan, City Clerk, Jacksonville Beach
L. Hill, City Clerk, Baldwin
.. From: Patricia Welte, 9-1-1 Coordinator, Duval Coun
Re: 9-1-1 Inter-Local Agreement-- FY 2004-2005
This Inter-local Agreement provides for the sharing of the 9- -1 User Fee funds to pay for a
• portion of the salaries, training expenses and benefits of your call-takers for the portion of their
time spent answering and transferring 9-1-1 calls.
• - INSTRUCTIONS:
12 Execution Copies - to be signed and stamped by each municipality in turn.
• Starting with Jacksonville Beach - City Council Meeting -February 7th
Forward to Neptune Beach City Council Meeting -February 7th
Forward to Atlantic Beach City Council Meeting -February 14tH
Return to Pat Welte (call 630-2317 for pickup)
Pat will deliver to Baldwin City Clerk
Return to Pat Welte (call 630-2317 for pickup)
• ~ Please contact me at 630-2317 if I can be of further assistance.
An executed copy will be returned to you after all copies have been signed.
• Thank you for all your help.
. ewe
~~~
'' (''' 501 E. Bay Street, Jacksonville, Florida 32202 • (904) 630-2317
AGENDA ITEM #8A
' FEBRUARY 14, 2005 Amended 1 / 11 / ~ 5
1 Introduced by the Council President at the request of the Sheriff:
2
3
4 RESOLUTION 2004-1315-A
5 A RESOLUTION AUTHORIZING THE MAYOR AND THE
6 CORPORATION SECRETARY TO EXECUTE AN INTERLOCAL
7 AGREEMENT WITH THE BEACHES AND BALDWIN TO
8 FORMULATE AND CONFIRM A DISTRIBUTION FORMULA
9 FOR DIVIDING THE PROCEEDS COLLECTED VIA THE 9-
„ 10 1-1 USER FEE TO BE USED FOR SALARY RELIEF FOR
11 A TERM FROM OCTOBER 1, 2004 THROUGH SEPTEMBER.,
12 30, 2009; PROVIDING AN EFFECTIVE DATE.
13
14 ,,~.,$E;IT.RESOLVED by~the Council of the City of Jacksonville:
15 ;. Section 1. Interlocal Agreement. Approved: The Mayor 'and
16 Corporation Secretary are hereby authorized to execute. an
,.
y7 Interlocal :Agreement with the Beaches ,and Baldwin to establish an
,_: 18, appropriate distribution formula .for dividing the proceeds of the
19 .9-1-1 User Fee, for salary relief, for a term from October 1, 2004
~~ 20 through September 30, 2009. A copy of the Interlocal Agreement, in
21 substantially the form and content to be executed, is attached
22 hereto as Revised Exhibit 1.
23 Section 2. Effective Date. This resolution shall
24 become effective upon. signature by the Mayor or upon becoming
25~ 'effective without the Mayor's signature.
26 Form Approved:
27
28 Of General Counsel
~- 29 Legislation Prepared By: Steven E. Rohan
' 0 11/1/04 G:\shared\LEGIS.CC\2004\res\11.1-911 Fee.doc
AGENDA ITEM #8A
. - FEBRUARY 14, 2005
~~
iNTERLOCAL AGREEMENT
WHEREAS, the parties hereto are the City of Jacksonviile Beach, the City of
. ~ Atlantic Beach, the City of Neptune Beach, City of .Baldwin, hereinafter referred to
as the "Cities" and the City of Jacksonviile; and
WHEREAS, the parties have entered into dialogue pursuant to creating a
distribution formula for dividing the proceeds collected via the' 9-1-1 User Fee to be
used to pay a portion, of the salaries and related expenses for 9-1-1 Call Takers for that
portion of their time spent answering and handling 9-1-1 calls under the provisions of
Section 365.171, Florida Statutes, as authorized to be imposed by the governing body
` . of Duval County; and .
WHEREAS, the Council of the City of .lacksonville acting~as the governing body
_ ~.~ of Duval. County, ,Florida has maintained ;the 9-1-1. User .Fee. at $.44 per month for the
,. .present fiscal .year 2004-2005 and has authorized the fees collected to be' used .to fund
,t
ari Interlocal Agreement wherein the Cities will receive their pro rata share to be .used
for lawful purpose; and
" .WHEREAS, the parties hereto are entering into this Interlocal Agreement
pursuant to and in compliance with the provisions of Section 365.171, Florida Statutes,
NOW THEREFORE, it is agreed:
1. Each of the parties hereto shall receive a distribution proportion of,the ~9-1-1 User
Fee calculated by taking the total Call-Takers actual salary expenditures from
` " ~ ~ ~ ~ each party; multiplying that amount by 30°I° .{based on call volume data provided
by each PSAP agency) and adding 30%. for. benefits and training: The Sheriffs
Office may also include other factors such as changes in the,9-1-1 call volume
data, percentage and inflationary increases, and the impact of wireless calls on
each agency to determine the distribution amount.
Page 1 of 5
Revised Exhibit 1
Page 'f of 5
' AGENDA ITEM #3A
FEBRUARY 14, 2005
The, maximum amount to be distributed as a result of this calculation for Fiscal
Year 2004-2005 is as follows:
Neptune Beach $103,277
Atlantic Beach $ 76,281
Jaclcsonviile Beach $132,084
. Baldwin $41,280 '
A. The distribution portion (salary reimbursement) amount shall be remitted
~.to the respective City Manager or Finance Director or his/her designee on
a quarterly basis when the appropriate documentation has~been submitted
to the County 911 Coordinator.
. .. ,~5..~, ln~ each succeeding fiscal year, the Sheriffs Budget Office-.:a~nd~the X911
~"~} Coordinator shall calculate the maximum distribution.proportion amount to
' ~ ~ , ,be..distributed to the four participating.Cities 6y increasing the prior years
. actual salary amount by. ,the appropriate escalation facto. rs, which. shall
not exceed more than 8% of the prior years actual amount. The 9-1-1
Coordinator shall notify each City of the maximum distribution proportion
~~ ~ .in.the first quarter of the new fiscal year.. ~ ~ ~ .
' . ~ 2.. The 9-1-1 User Fees .collected and distributed as provided herein: shah .be ..
. ~ ~ . ~ utilized only for .calltaker salaries and associated. expenses, as, provided for. in
Section 365.171,,(13) Florida Statutes.
3. Each party accepting funds hereby agrees to provide an audit or accounting of
such funds and how they were expended in accordance with Section 11.45,
~' ~ ~ Florida Statutes: .
Page 2 of 5
.Revised Exhibit.l
Page 2 of 5'
AGENDA ITEM #8A
FEBRUARY 14, 2005
Executed as of the dates indicated herein below by the parties hereto.
ATTEST:
By:
Corporation Secretary
CITY OF JACKSONVILLE
By:
John Peyton, Mayor
Date:
ATTEST:
CITY OF JACKSONVILLE BEACH
By:
Its Mayor ~~
"Its City Manager ~~~
Date: ~ ~.. , _
CITY OF ATLANTIC BEACH
By: .. ,
lts Mayor
Date:
. .:C1TY.OF NEPTUNE~~BEACH .~
. By: ,~
Its Mayor
Date:
Page 4 of 5
Revised Exhibit 1
Page 4 of 5
_. ~
AGENDA ITEM #8A
. ~ FEBRUARY 14, 2005
ATTEST: CITY ~F BALDWIN
.~ ~ Its Mayar
Date:
' Form Approved:
Assistant Counsel
GasharedlLEGIS.CC1200412004-1315 Intertocal Ag~eemen~DOC
~'~ . ,
,,.
Page ~ of 5
Revised Exhibit 1
' ~ Page 5~ of ~
__ _ _ ~
AGENDA ITEM #8A
FEBRUARY 14, 2005
RESOLUTION 2004-1315-A
,' CERTIFICATE OF AUTHENTICATION
' ~ ~ ADOPTED BY THE COUNCIL '
' JANUARY 11, 2005 ~ '
/~~ ~ •
• ELAINE BROWN
` • COUNCIL PRESIDENT ,
ATTEST: JAN 2 52005
. ~ .. ;~ ~'. APPROVED:
.. C~-IERYL L.•BROWN ~ ~~
. . • ~ COUNCIL SECRETARY ~ JOHN P TON, MAYOR