4-30-07 Minutes v MINUTES
DISTRICT REPRESENTATION STUDY COMMITTEE MEETING
April 30, 2007
CITY HALL, 800 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Chairman Lyman Fletcher Mr. John Fletcher
Ms. Carol Anderson Ms. Joyce Freeman
Mr. Bob Ballow Mr. Steve Litton
Mr. Reed Beaubouef Ms. Maureen Shaughnessy
Ms. Ann Bowers Mr. Norm Thompson
Ms. Kathy Carithers City Manager/Liaison Jim Hanson
Ms. Joan Carver City Clerk Donna L. Bussey
ABSENT:
Gail Baker
Mr. Johnny Bass
Mr. Jack Robbins
Call to Order Lyman Fletcher called the meeting to order at 7:03 p.m.
Approval of Minutes 1. Review and approval of the minutes of April 12, 2007.
Motion: Approve minutes of April 12,2007 meeting as written. Motion carried
unanimously.
Chairman Lyman Fletcher apologized for not attending the last meeting. He asked the
committee if there were any questions about anything or about their purpose tonight.
There were none. He asked that Mr. Hanson remind everyone of the timeline left and
explained the main purpose of the meeting tonight is to start the process of making a
decision and coming up with a written report. He indicated that volunteers would be
needed to assist in writing the report.
Mr. Hanson reminded everyone that June 30 is the deadline to get the report to the City
Commission.
Reed Beaubouef asked if a referendum would be binding or non binding. Mr. Hanson
indicated he would have to ask the City Attorney whether there is an option for non-
binding but believes it would be binding. Chairman Fletcher explained the process
once the report is presented to the City Commission.
Chairman Fletcher asked for the Committee to consider information heard at all the
meetings and suggested they start off with facts that they can agree upon. He believes a
smaller group should meet later to write that report. He explained that a general
April 12.2007 DISTRICT REPRESENTATION STUDY COMMITTEE Page 2
discussion should take place tonight to gather important facts and discuss each point
and their weight of importance.
Review of questions 2. Review of questions distributed for consideration
The committee discussed the questions distributed for consideration and expressed their
comments.
3. Discussion of findings to date, Committee report
The committee recapped the information from the previous meetings.
4. Appoint Sub-Committee to prepare first draft of report
It was recommended that three to five members be appointed to a sub-committee to
draft a report of facts presented to the full committee and points that it appeared the full
committee could agree to.
The sub-committee was appointed as follows:
Joan Carver-Chairperson
Kathy Carithers
Ann Bowers
Steve Litton
Lyman Fletcher
Chairman Fletcher asked Ms. Carver to take notes at this time to put in the report. Each
member offered facts and points to consider in the draft report.
The committee agreed that the community must be educated prior to any referendum.
Chairman Fletcher explained that the sub-committee should type the report to include
the facts presented tonight and any others that any committee member wants to add.
He asked them to email additional facts or points that might be though of after tonight
to Ms. Carver, Ms. Carithers or Mr. Litton.
Chairman Fletcher asked if there was a way the report could be circulated. Mr. Hansen
said that if we post the sub-committee meetings, the sub-committee can meet, put the
report together, forward it to him and he could circulate it to all the members by email
the same day.
Mr. J. Fletcher asked if there were additional facts to be added, would they be added
and republished. Mr. Hansen said he could add them all and redistribute them.
City Clerk Bussey cautioned the members on distributing thoughts or materials that
were not brought up in the meeting in a public forum.
Chairman Fletcher indicated they should side on caution. He explained the sub-
committee should post the meetings and notify the full committee in case you want to
attend or bring in written comments. Mr. Hanson asked that additional comments be
emailed by Friday, May 11, 2007 for distribution on Monday, May 14, 2007.
April 12,2007 DISTRICT REPRESENTATION STUDY COMMITTEE Page 3
Ms. Bussey asked for clarification on the idea of the sub-committee. Mr. Hanson
explained that the full committee created a sub-committee of five people who will draft
the set of points. They will notify the City Clerk of when the subcommittee will meet
to be posted. The sub-committee will send the draft report to the City Manager and he
will send it out to all the committee members to discuss at the next regular full
committee meeting.
Set dates,times and 5. Set dates,times and subjects for future meetings
subjects for next
meetings. Additional meetings of the Committee were scheduled for the following dates:
Monday, May 21, 2007 previously set
Wednesday, May 30, 2007 at 7:00 pm
Monday, June 18, 2007 at 7:00 pm
Wednesday, June 27, 2007 at 7:00 pm
Adjournment There being no further discussion, Chairman Fletcher declared the meeting adjourned at
9:06 p.m.
Lyman Fletcher, Chairman
& 5/30/07 ,O