Item 7A- Ordinance No. 20-17-146CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and adopting Ordinance #20-
17-146 establishing the Operating Budget for fiscal year 2017/2018.
SUBMITTED BY: Russell Caffey, Finance Director ~y"
DATE: August 29 , 2017
BACKGROUND: In order to adopt a millage rate and operating budget, the City Commission must
adhere to a strict process per state law . Please find attached an outline for the public hearings to be held
on Septemb er 11th, 2017 in the Commission Chambers at 6:30pm as was noticed to all property owners
by the Duval County Property Appraiser 's Office. The format is the same as in previous years and is to
be read into the record as presented in order to assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held public
workshops to review and make adjustments with the City Commission's guidance. The Proposed
Operating Budget is funded using the millage rate of 3.2285 mills. This is a 4.97% increase over the roll
back rate.
There will be a second public hearing for the final adoption of the millage by resolution and a second
public hearing for the final adoption of the Operating Budget, Ordinance #20-17 -146 , on September 25th ,
2017 at 6 :30 in the City Commission Chambers.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both the Tentative
Millage Rate of 3.2285 mills and the Operating Budget Ordinance #20-17 -146 with total
expenditures of $31,984,6421 .
2.) Set the Time and Date of the Second Public Hearing at September 25, 2017 at 6:30pm. In
the Commission Chambers of City Hall.
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20-17-146
Budget Summary of all Funds
REVIEWED BY CITY MANAGER: _ _::~"''*'=--~j]L.......:.._~_· --=-+----
1 -Amount subject to change pursuant to Budget Workshop scheduled for September 6th 6:30pm.
Agenda Item 7A
September 11, 2017
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR FISCAL YEAR
2017/2018
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.2285
The Tentative Millage Rate is 3.2285
The Roll-Back Rate is 3.0682
The Tentative Millage Rate is 4.97% more than the roll back rate.
The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad valorem
tax revenue sufficient to support funding for the proposed level of services at anticipated
and proposed cost and to continue to maintain the City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of3.2285
Open Public Hearing
Close Public Hearing
Discussion and Vote
Second item to be considered:
Ordinance #20-17-146 establishing the Operating Budget for fiscal year 2017/2018 of
$31,984,642 1
Motion to adopt Ordinance #20-17 -146 establishing the Operating Budget for fiscal year
2017/2018
Open a Public Hearing
Close Public Hearing
Discussion and Vote
1-Amount subject to change pursuant to Budget Workshop scheduled for September 6111 6:30pm.
Agenda Item 7A
September 11, 2017
ORDINANCE NO. 20-17-146
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 11, 2017, held a
public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the appropriations and
revenue estimate for the budget for Fiscal Year beginning October 1, 2017 and ending September 30,2018
in the amount of$31,984,642 1•
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2018 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 11th day of September 2017.
Passed by the City Commission on second and final reading this 25th day of September 2017.
Mitchell E. Reeves
Mayor I Presiding Officer
Approved as to form and correctness:
Brenna M. Durden
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
1-Amount subject to change pursuant to Budget Workshop scheduled for September 6th 6:30pm.
Agenda Item 7A
September 11, 2017
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 {Decrease)
Cash Forward 38,796,383 43,184,576 44,753,975 46,651,928 1,897,953
Revenues
General Fund 11,270,909 11,871,506 11,837,705 12,754,570 916,865
Special Revenue Funds 1,546,872 1,908,090 1,615,694 1,640,584 24,890
Capital Project Fund 285,454 938,408 1,061 '100 303,000 (758,100)
Enterprise Funds 11,710,693 12,129,420 12,997,952 13,284,395 286,443
Trust and Agency Funds 2,118,275 4,567,762 3,914,620 3,708,908 (205,712)
Total Revenues 26,932,203 31,415,186 31,427,071 31,691,457 264,386
Other Financing Sources 867,098
Total Resources 66,595,684 74,599,761 76,181,046 78,343,385 2,162,339
Expenditures
General Fund 10,624,305 12,225,421 11,429,661 13,150,034 1,720,373
Special Revenue Funds 1,321,876 1,742,816 1,731,258 1,800,300 69,042
Capital Project Fund 192,157 3,944,160 929,111 303,000 (626,111)
Enterprise Funds 9,487,930 9,676,193 13,521,301 14,602,033 1,080,732
Trust and Agency Funds 1,784,840 2,069,714 1,917,787 2,129,275 211,488
DIVISION TOTALS 23,411,109 29,658,304 29,529,118 31,984,642 2,455,524
Other Financing Uses 187,483
Cash Reserves 43,184,576 44,753,975 46,651,928 46,358,743 {293, 185)
Total Expenses and Cash 66,595,684 74,599,761 76,181,046 78,343,385 2,162,339
Resource Allocation
Personnel Services 9,067,644 9,802,554 9,242,648 10,938,208 1,695,560
Operating Expenses 10,310,196 10,884,636 11,162,217 12,396,321 1,234,104
Capital Outlay 1,945,848 5,549,950 5,086,393 4,921,000 (165,393)
Debt Service 739,211.26 1,234,990 2,008,190 2,005,868 (2,322)
Transfers 1,348,210 2,186,174 2,029,670 1,723,245 (306,425)
Total 23,411,109 29,658,304 29,529,118 31,984,642 2,455,524
Agenda Item 7A
September 11, 2017