Item 6A- Resolution No. 17-15AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Bid 1617-12: Multi-Year Contract for Janitorial Services for City Facilities
Scott Williams, Interim Public Works Director
August 24, 2017
Bids were opened on August 23, 2017 for a new Multi-Year Contract for Janitorial Services for
City Facilities. Five firms submitted bids as follows:
Bidder Total Annual Cost
for all City Facilities
Anago Cleaning Services $59,820.00
Chi-Ada Corporation $79,611.00
Coverall $57,600.00
Jani-King $71,280.00
Supreme Janitorial Service $57,216.00
Janitorial services include the following locations and frequency:
Three Days per Week-Monday, Wednesday, Friday: City Hall & Commission Chamber; Public Safety;
Public Works; Wastewater Plant (Office/Lab); Water Plant #1; Water Plant #2; Public Utilities.
Five Days per Week-Monday thru Friday: City Hall (restrooms & lobby only); Adele Grage Cultural
Center; Donner Community Center; Jordan Community Center.
The period of the contract shall commence on October 1, 2017 and shall terminate five (5} years after
the date of commencement. The Contractor may cancel to contract at the end of the 3rd or 4th year,
without cause, upon six (6} months prior written notice to the City.
The low bid was submitted by Supreme Janitorial Service, who has been the City's current contractor
since 2013. Staff has been satisfied with the level of service they provide. The bid price is $6,420 higher
than their current contract, however, considering the expansion of the Police Building, the bid price
remains relatively the same.
RECOMMENDATION: Approve Resolution No. 17-15 awarding bid #1617-12 multi-year contract for
janitorial service for city facilities to Supreme Janitorial Services in the annual amount of $57,216.
ATTACHMENTS:
BUDGET:
Resolution 17-15
1617-12 Bid Analysis
1617-12 Bid Tabulation
$60,000 is requested in account 001-1012-519-3400 for Fiscal Year 2017-18.
REVIEWED BY CITY MANAGER: _ _,(L'~"·=---_..:::.A __ ;x_· -{1-----------
Agenda Item 6A
September 18, 2017
RESOLUTION NO. 17-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID #1617-12 FOR A MULTI-YEAR JANITORIAL
SERVICES FOR CITY FACILITIES CONTRACT TO SUPREME
JANITORIAL SERVICES.
WHEREAS, on August 23, 2017, five bids were received and opened for the Multi-Year
Contract for Janitorial Services for City Facilities; and
WHEREAS, the lowest bid received was from Supreme Janitorial Services in the total
annual amount of$57,216.00; and
WHEREAS, Supreme Janitorial Services is the current contractor providing janitorial
services and staff has been satisfied with the level of service they provide; and
WHEREAS, the current year (FY-2017) budget includes $51,000 in City Hall account
001-1012-519-3400 for Janitorial Services; and $60,000 is the current budget request for FY-2018;
and;
WHEREAS, the period of the contract shall commence on October 1, 2018 and shall
terminate five (5) years after the date of commencement. The contractor may cancel the contract
at the end of the 3rd or 4th year, without cause, upon six (6) months prior written notice to the City;
and
NOW THEREFORE, be it resolved by the City Commission ofthe City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby awards Bid #1617-12 to Supreme Janitorial
Services in the annual amount of $57,216.00 to provide janitorial services as stipulated in the bid
specifications;
SECTION 2. The City Clerk is hereby authorized to send a Notice of Award to Supreme
Janitorial Services;
SECTION 3. This Resolution shall take effect immediately upon its passage and adoption.
PAS SED AND ADOPTED by the City of Atlantic Beach, this 11th day of September,
2017.
Mitchell E. Reeves, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Agenda Item 6A
September 18, 2017
L.UY lL
BASE BID ITEMS BY LOCATION Months
City Hall 800 SEMINOLE ROAD 12
Police Department 850 Seminole Road 12
Public Works 1200 Sandpiper Lane 12
WWTP 1100 Sandpiper Lane 12
Water Plant #1 469 11th Street 12
Water Plant #2 2301 Mayport Road 12
Buccaneer Water 902 Assisi Lane 12
Adel Grage 716 Ocean Blvd. 12
Donner Comm. Cntr 2072 George Street 12
Jordan Park 1671 Francis Street 12
TOTAL ANNUAL BID PRICE
BID 1617-12 ANNUAL CONTRACT: JANITORIAL SERVICES
BID OPENING: AUGUST 23, 2017
ANA GO CHI-ADA COVERALL JANIKING
MONTHLY TOTAL COST MONTHLY TOTAL COST MONTHLY TOTAL COST MONTHLY TOTAL COST
$500.00 $6,000.00 $1,159.00 $13,908.00 $900.00 $10,800.00 $1,060.00 $12,720.00
$835.00 $10,020.00 $2,005.00 $24,060.00 $1,300.00 $15,600.00 $1,232.00 $14,784.00
$225.00 $2,700.00 $359.50 $4,314.00 $300.00 $3,600.00 $566.00 $6,792.00
$275.00 $3,300.00 $450.75 $5,409.00 $150.00 $1,800.00 $351.00 $4,212.00
$325.00 $3,900.00 $359.25 $4,311.00 $150.00 $1,800.00 $250.00 $3,000.00
$375.00 $4,500.00 $425.75 $5,109.00 $150.00 $1,800.00 $250.00 $3,000.00
$500.00 $6,000.00 $525.00 $6,300.00 $250.00 $3,000.00 $400.00 $4,800.00
$650.00 $7,800.00 $450.00 $5,400.00 $600.00 $7,200.00 $725.00 $8,700.00
$650.00 $7,800.00 $450.00 $5,400.00 $500.00 $6,000.00 $656.00 $7,872.00
$650.00 $7,800.00 $450.00 $5,400.00 $500.00 $6,000.00 $450.00 $5,400.00
$59,820.00 $79,611.00 $57,600.00 $71,280.00 I
SUPREME
MONTHLY TOTAL COST
$835.00 $10,020.00
$1,050.00 $12,600.00
$745.00 $8,940.00
$265.00 $3,180.00
$120.00 $1,440.00
$148.00 $1,776.00
$230.00 $2,760.00
$645.00 $7,740.00
$330.00 $3,960.00
$400.00 $4,800.00
$57,216.00
Agenda Item 6A
September 18, 2017
BID 1617-12
Required Documents
Submission in Triplicate -All Documents
Document Requirements Checklist
Bid Form
Facilities Walk-Through Signature Sheet
Insurance
Experience
References
Qualifications
Drug Free Workplace
Public Entity Crimes Statement
Public Records Provisions
W-9
New Vendor Information Form
Agree to Base Bid on the Specifications
Receipt of Addenda (Addendum 1 & 2 Aug 3rd)
Total Annual Cost for all Ten (10) City Facilities
City of Atlantic Beach
Multi-Year Contract: Janitorial Services for City Facilities
August 23, 2017
Anago Cleaning Services Chi-Ada Corporation Coverall
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
NO X X
X X No.1
$59,820.00 $79,611.00 $57,600.00
Award of Bid based on Department Analysis and City Manager and/or Commission Approval
3:ooPM
JaniKing Supreme Janitorial Service
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
$71,280.00 $57,216.00
Agenda Item 6A
September 18, 2017