Exh 4CAGENDA ITEM #4C
MARCH 28, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Headworks Improvements at Wastewater Plant #2
Bid No. 0405-4 (Rebid of 0304-9)
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: March 18, 2005
BACKGROUND: This project was to reconfigure the headworks at Wastewater Plant #2
(739 Renault) to utilize two hydroscreens in place of the non-functional grit removal system.
This is a high priority project, as grit and debris entering the plant creates wear and can cause
unexpected outages of downstream equipment, which could result in inadequate treatment and
possible DEP violations.
Bids were originally advertised in FY04, and invitations sent to 5 contractors. Two contractors
prequalified, however only one contractor submitted a bid, complete with all required
documentation:
Gruhn May, Inc. Total Base Bid without 10% Contingency = $299,875
Since there was only one bidder and the project was significantly over budget, the Commission
rejected the bid, and rebudgeted the project for FY05.
After conducting a very thorough review of the original plans by staff, the project was re-bid.
The bid was publicly advertised and ten contractors were sent invitations. Three contractors
prequalified and two contractors attended the Mandatory Pre-Bid Meeting and submitted bids.
Both bidders submitted all required documents. Results of the bid were as follows:
Meadors Construction Co. Sawcross, Inc.
Base Bid without 10%
Contin enc $476,790 $358,900
Sawcross, Inc. was the lowest responsive bidder. Because the low bidder was still over the
budgeted amount, staff requested a value engineering review be performed by CH2M Hill, who
recommended some possible deducts that could be requested of the contractor. The contractor
also suggested some cost saving items. These deductions are outlined on the bid analysis, and
total $22,035, which brings the total cost of the low bid to $336,865.
AGENDA ITEM #4C
MARCH 28, 2005
BUDGET: A total of $330,000 was budgeted for this project in the Sewer Fund under account
number 410-5508-535-6300. The additional $6,865 needed is available in the Sewer Fund in
account number 410-5506-535-6300, as the amount needed for the Mayport Road Sewer
Crossing project was over-budgeted. A 10% contingency amount of $33,686 is available in this
account also, if needed.
RECOMMENDATION: Staff recommends awarding the bid for Headworks Improvements at
Wastewater Plant #2, Bid No. 0405-4 (Re-Bid of No. 0304-9) to Sawcross, Inc. in the amount of
$336,865, and authorize the City Manager to sign the contract.
ATTACHMENTS: 1. Bid tabulation form.
2. Bid Analysis, with deducted items noted.
REVIEWED BY CITY MANAGER:
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