9-25-17 Agenda Packet*B. Ord. No. 90-17-228, Public Hearing and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ESTABLISHING THE MAYPORT BUSINESS OVERLAY DISTRICT;
AMENDING CHAPTER 24, ARTICLE III, DIVISION 7, TO ADD NEW
SECTION 24-175, MAYPORT BUSINESS OVERLAY DISTRICT; PROVIDING
FOR A LIST OF PERMITTED AND CONDITIONAL USES AND
DEVELOPMENT STANDARDS; PROVIDING FOR CONFLICT; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business (Discussion only)
*A. Recommendation to change the election cycle of the City of Atlantic Beach, City
Commission.
9. City Manager Reports
A. City Manager's Report
B. 90-Day Calendar (October-December 2017)
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking
on the Commission Meeting Video tab located on the home page of the City's website at
www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any
matter considered at any meeting, such person may need a record of the proceedings, and, for such
purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall
include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit
a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of how
the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to pmiicipate in this meeting should
contact the City Clerk's Office by 5:00PM, Friday, September 22, 2017.
*Revised agenda on September 20, 2017 as follows:
Item 1A-Conected Item Title to reflect the date of minutes to August 28, 2017.
Item 1 C -Added
Item 6A -Amended staff report and attachment
Item 7 A -Conected date of the 1st reading in Ordinance.
Item 7B -Amended staff report and added Ordinance.
Item 8A -Added
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AUGUST 28, 2017-6:30PM
MINUTES
IN ATTENDANCE:
Mayor Mitchell E. Reeves
Mayor Pro Tern John Stinson
Commissioner Mitchell R. Harding
Commissioner Jimmy Hill
Commissioner M. Blythe Waters
Invocation and pledge to the flag
City Attorney Brenna Durden
City Manager Joe Gerrity
City Clerk Assistant Joanie Bowman
Recording Secretary Nancy Pyatte
Commissioner Harding gave the Invocation, followed by the Pledge of Allegiance to the Flag.
Call to order
Mayor Reeves called the meeting to order at 6:30P.M. City Clerk Assistant Bowman called the
roll and Mayor Reeves noted that a quorum was present.
1. Approval of minutes
A. Approve minutes ofthe Regular Commission Meeting on July 24, 2017.
B. Approve minutes of the Special Called Commission Meeting on August 9, 2017.
C. Approve minutes ofthe Town Hall Meeting on July 22, 2017.
Mayor Reeves asked if there were any corrections to the above minutes. There were no
corrections and Mayor Reeves stated the minutes stand as submitted.
2. Courtesy of the Floor
Mayor Reeves explained the process for the public comments and opened the Courtesy of the
Floor to visitors.
Commissioner Stinson requested of Mayor Reeves if he would step aside for the Courtesy of the
Floor portion of the meeting and allow the Mayor Pro Tern to preside. Mayor Reeves and the
Commission did not object to this request.
Mayor Pro Tern Stinson repeated the process for public comments and opened Comiesy of the
Floor.
Mayor Reeves stated that he received a request fi·om Commissioner Waters to pull Item 6D
Resolution No. 17-12 from the agenda. Mayor Pro Tern Stinson replied that this will be
addressed after Courtesy of the Floor.
City Clerk Assistant Bowman called each speaker to the podium.
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
John November, 536 South St., Neptune Beach, spoke about Resolution No. 17-13, stating this
is an opportunity for land conservation and exploring the use of Johnston Island. He stated there
is the potential for public recreational use while maintaining the natural habitat of the
environment. Mr. November also spoke about land conservation efforts for Selva Preserve.
Lastly, he stated he looks forward to the Environmental Stewardship Committee (ESC) getting
involved with the City.
Jeffrey Weil, 10 lOth St., Atlantic Beach, spoke about the Malfeasance charges against Mayor
Reeves, his previous request for the release of all the undisclosed documents relating to the
charges, and the recent report released by the attorney, Mr. Shepherd, who conducted the legal
investigation. Mr. Weil stated that he thought the Commission should conduct their own
investigation into this matter, as stated in Section 64. -Investigations.
Sally Clemens, 1638 Park Terrace W., Atlantic Beach, stated that years ago the
Commissioners had strategic planning sessions to set priorities for the City's future. Ms.
Clemens also spoke about the ongoing tasks of finding solutions for various issues, both past and
present. She also spoke about the enforcement of the speed limits on Atlantic Blvd. and on
Mayport Rd., pedestrian-friendly crosswalks, safety education, and a monthly newsletter. Ms.
Clemens closed stating that she supports the purchase of Johnston Island.
Susanne Barker, 1938 Beachside Ct., Atlantic Beach, spoke about the charges against Mayor
Reeves for a charter violation and the subsequent report from the attorney, Mr. Shepherd, which
she did not agree with his findings. Ms. Barker stated that she thought the Commission should
conduct their own investigation into this matter, as stated in Section 64.-Investigations, and she
submitted a copy to the Commission, for the record.
City Clerk Assistant Bowman stated Ms. Barker also wrote to speak on Item 6E, Resolution No.
17-13, during the public hearing.
Mark Tingen, 1198 Sandpiper Ln. E., Atlantic Beach, thanked the Commission and the City
Departments for doing a wonderful job for our City, and welcomed the new City Manager. He
spoke about the recent stmm emergency in Texas, and wetland preservation for both Johnston
Island and Selva Preserve.
Mike Whalen, 1420 Mayport Rd., Atlantic Beach, thanked the Commission for the new
paving ofthe streets -everyone is very happy!
Ellen Glasser, 2060 Beach Ave., Atlantic Beach, welcomed the new City Manager and thanked
the Commission, Kevin Hogencamp and City staff for their courtesy extended to her over the
past few months. Ms. Glasser stated her support for Johnston Island and Selva Preserve.
Ms. Glasser spoke about the report from the Attorney, Mr. Shepherd, regarding the charges
against Mayor Reeves, stating it was incomplete and she did not agree with Mr. Shepherd's
findings. Ms. Glasser stated that, when it was appropriate, she planned to provide her own legal
analysis to the Commission for their review.
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
She explained negativity has happened in the campaign, and stated she looks forward to
tomorrow's election. She closed stating that we are all neighbors, we want what is best for our
City, and we are lucky enough to live in Atlantic Beach.
Bruce Andrews, 328 11th St., Atlantic Beach, spoke about land preservation for Johnston
Island and Selva Preserve and stated he is in favor of Item 6E, Resolution No. 17-13. He
thanked the Commission and the candidates running for election. Mr. Andrews encouraged
people to get informed about what is going on in their City.
John Fletcher, 141 Harbormaster Ct., Ponte Vedra Beach, stated he was an Atlantic Beach
elected official from 2007 to 2011, and spoke about his history serving on the Commission and
being a citizen of this City. Mr. Fletcher stated that this Commission has successfully handled
many types of issues and has been very responsive to the citizens. He stated there is a lot to be
proud of and thanked the Commission for their leadership.
Tom Hindle, 381 9th St., Atlantic Beach, declined to speak, is opposed to Item 6E, Resolution
No. 17-13.
Lori Schwab, 541 Sherry Dr., Atlantic Beach, declined to speak, is opposed to Item 6E,
Resolution No. 17-13.
At this time, Mayor Pro T em Stinson returned the Chair to Mayor Reeves to preside over the
remainder of the meeting. Mayor Reeves thanked Commissioner Stinson.
Mayor Reeves stated Commissioner Waters asked that Item 6D, Resolution No. 17-12, be pulled
from the agenda.
Mayor Reeves closed Courtesy of the Floor.
3. Unfinished Business from Previous Meetings
A. Application and Guidelines for Contributions to Outside Organizations
Timmy Johnson, Director of Recreation and Special Events, addressed the Commission about
approval and adoption of the Application and Guidelines for Contributions to Outside
Organizations. Mr. Johnson introduced Grant Healy, 2075 Villa Norte Cir., Atlantic Beach. Mr.
Healy stated he is the Chairperson of the Cultural Arts and Recreation Committee.
Motion: Approve the Application and Guidelines for Contributions to Outside
Organizations, as presented in the agenda.
Moved by Stinson, Seconded by Harding
Commissioner Hill questioned if the Recreation Department can deny an application or does it
have to go before the Committee. Mr. Johnson replied that the Department reviews the
application for completed infmmation, then it must go before the Committee for action.
Mayor Reeves explained that in past years the City disbursed grants without an application and
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
verification process, and without confirmation on how these funds were used. The intent is to
justify where the tax dollars are going.
Deputy City Manager Hogencamp reported this was discovered during his first month with the
City. The proposed application and guideline process is the result of a citizen inquiry and
meetings with the Recreation Department and the Cultural Arts and Recreation Advisory
Committee.
Roll Call Votes:
Aye: 5 Waters, Harding, Hill, Stinson, Reeves
Nay: 0
MOTION CARRIED
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE
ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL
BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Monthly Building Department Activity Report and
Recreation and Special Events Report for July 2017.
Motion: Approve Consent Agenda Item A as written.
Moved by Stinson, Seconded by Harding
Roll Call Votes:
Aye: 5 Harding, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolution
A. Resolution No. 17-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPOINTING THE INAUGURAL MEMBERS OF THE ENVIRONMENTAL
STEWARDSHIP COMMITTEE, PROVIDING TERMS, PROVIDING AN
EFFECTIVE DATE.
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
Motion: Adopt Resolution No. 17-09 as read by title.
Moved by Hill, Seconded by Waters
Commissioner Stinson complimented the Committee for their amazing work and believes it will
be canied forward.
Commissioner Waters complimented the Committee for their hard work and look forward to
working with the ESC going forward.
Commissioner Harding stated he looks forward to the ESC functioning as well as this Advisory
Committee did, and thanked them for their dedication.
Commissioner Hill thanked the Committee for their hard work stating they were very productive
and active. He also thanked the new members of the ESC.
Mayor Reeves thanked the Committee for serving the City. He asked the people being
nominated to come to the podium to introduce themselves.
Dawn Scott, 1000 Camelia St., Atlantic Beach, stated it is a privilege to be nominated and
excited about doing great things for the City.
Bonnie Hansen, 2393 Ocean Breeze Ct., Atlantic Beach, excited to be involved and looks
forward to meeting all members of the ESC.
Bruce Andrews, 328 11th St., Atlantic Beach, spoke about his interest in property preservation
and being a pmi of ESC.
Judith Leroux, 1745 Selva Marina Dr., Atlantic Beach, thanked Linda Lanier for being a
facilitator on the Advisory Committee and excited to get stmied.
Sarah Dark, 1781 Sea Oats Dr., Atlantic Beach, stated she served on the Advisory Committee,
thanked John November for his participation, and said she is excited to use her background in
landscape architecture on the ESC.
Commissioner Stinson asked DCM Hogencamp to include the members of the Advisory Board,
the ESC, and the Parking/Safety Committee at the City's Recognition BBQ.
Roll Call Votes:
Aye: 5 Hill, Stinson, Waters, Harding, Reeves
Nay: 0
MOTION CARRIED
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
B. Resolution No. 17-10
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPOINTING THE MEMBERS OF THE PARKING AND PEDESTRIAN
SAFETY ADVISORY RESOURCE COMMITTEE, PROVIDING FOR TERMS
OF SAID MEMBERS; AND PROVIDING AN EFFECTIVE DATE.
Motion: Adopt Resolution No. 17-10 as read by title.
Moved by Stinson, Seconded by Waters
Commissioner Waters acknowledged that there may be complicated issues, looking forward to
this Committee getting to work and thanked them for their commitment.
Commissioner Hill thanked this Committee, calling them the bravest and most fearless citizen
group, for tackling these issues.
Commissioner Stinson thanked the members and said he is looking forward to getting to work
enhancing Atlantic Beach.
Mayor Reeves stated this is an exciting committee being formed by this Commission, looks
forward to this Committee getting to work, and thanked them for their commitment. He asked
the people being nominated to come to the podium to introduce themselves.
Dennis Winkelman, 1977 Seminole Rd., thanked Commissioner Harding for the nomination and
stated he is ready to work.
Paula O'Bannon, 304 1st St., Atlantic Beach, thanked Commissioner Hill for the nomination, and
stated she is glad to be on the Committee and ready to solve problems.
Jennifer Lagner, thanked Commissioner Stinson for the nomination and stated she is looking
forward to working on the Committee.
Roll Call Votes:
Aye: 5 Stinson, Waters, Harding, Hill, Reeves
Nay: 0
MOTION CARRIED
City Attorney Durden stated she has been contacted about training on the Sunshine Law and
Ethics training. Training will be provided for all the new committee members and the City will
be contacting them with a schedule. City Attorney Durden advised there is a video on the Florida
League of Cities (FLOC) website if anyone wants to watch it prior to the scheduled training.
This training will be available for new members and anyone who wants a refresher course.
Mayor Reeves, confirming with City Attomey Durden, stated that effective this meeting all new
committee members fall under the Florida Sunshine Laws. Committee members cannot talk
about committee business unless it is conducted at an advertized meeting.
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
C. Resolution No. 17-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE CITY MANAGER TO SIGN AN AGREEMENT PIGGYBACKING ON
CITY OF JACKSONVILLE CONTRACT CS-0354-15 DATED 2015 "SPORT
COURT MAINTENANCE AND CONSTRUCTION" AND APPROVED A
PURCHASE ORDER FOR $101,679.60 ON BEHALF OF THE CITY OF
ATLANTIC BEACH.
Scott Williams, Public Works Director, addressed the Commission explaining this is for work on
four of the six tennis courts in Russell Park. Mr. Williams reviewed the scope of work and costs,
as listed in the Staff Report in the agenda.
Motion: Adopt Resolution No.17-11 as read by title.
Moved by Harding, Seconded by Waters
Commissioner Hill had a question about maintenance history on the tennis courts. Mr. Williams
responded that courts #1 and #2 were resurfaced two years ago.
Commissioner Harding had a question about not doing soft courts on these courts. Mr. Williams
responded it was not in the budget and not approved to spend that amount.
Roll Call Votes:
Aye: 5 Waters, Harding, Hill, Stinson, Reeves
Nay: 0
MOTION CARRIED
D. Resolution No.17-12 PULLED
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
DIRECTING THE CITY MANAGER TO ORDER AN APPRAISAL FOR THE
SELVA PRESERVE PROPERTY; AUTHORIZING THE EXPENDITURE OF
UP TO A MAXIMUM OF $15,000 FOR AN APPRAISAL AND OTHER
TASKS RELATED TO THE APPRAISAL OF THE SELVA PRESERVE
PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
E. Resolution No. 17-13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
DIRECTING THE CITY MANAGER TO EXECUTE A LETTER OF
INTEREST TO EXPLORE THE PURCHASE OF JOHNSTON ISLAND AS A
RECREATIONAL PARK; DIRECTING THE CITY MANAGER TO
UNDERTAKE A DUE DILIGENCE EVALUATION WITH AN
INDEPENDENT CONSULT ANT(S); DIRECTING THE CITY MANAGER TO
ORDER AN APPRAISAL OF JOHNSTON ISLAND; DIRECTING THE CITY
MANAGER TO COORDINATE WITH THE CITY OF JACKSONVILLE AND
OTHER GOVERNMENTAL ENTITIES; AUTHORIZING THE
EXPENDITURE OF UP TO A MAXIMUM OF $35,000 DURING THIS
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Agenda Item 1A
September 25, 2017
August 28,2017 REGULAR COMMISSION MEETING
INITIAL EVALUATION PERIOD FOR THE JOHNSTON ISLAND
PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Motion: Adopt Resolution No. 17-13 as read by title.
Moved by Waters, Seconded by Harding
Commissioner Stinson stated this is exactly why the City created the ESC -to conduct
evaluations on these types of issues. Starting the appraisal process now makes it public record,
the seller will know that value, and he feels that could take away from the negotiating process in
the sale. The prope1iy has been for sale for a very long time and Commissioner Stinson stated he
would like the ESC to evaluate this issue first.
Commissioner Waters stated there have been development interests in Johnston Island for
several years. Even though property values steadily increase in Atlantic Beach, development
potential and the selling price of Johnston Island continues to decrease mainly due to code
changes implemented over time. The driving force for acting now is that the City of Jacksonville
has expressed a vested interest in dedicating funds towards the purchase of this prope1iy. This
could be the best time to secure the best price. In order for the City to make any property
purchase an appraisal is required per the Code. The appraisal will confirm if the property is
worth the investment and if there is the potential to develop for public recreational use while
maintaining the natural habitat of the environment.
Commissioner Harding stated he sees Johnston Island as potential preservation land and supports
this item. He stated he agrees with Commissioner Stinson though, and would like to see the ESC
look at it first before the City takes further action.
Commissioner Hill stated he is an advocate for securing Johnston Island for a public park use.
Code dictates that the City must obtain an appraisal to purchase and develop property for City
use. He stated that the park should be inclusive for all types of boating, not just for
canoes/kayaks launching. There is potential to increase the revenue source with the inclusion of
power boating and a boat ramp. Commissioner Hill stated he supports this item and will vote for
it.
Mayor Reeves spoke about attending several meetings with the City of Jacksonville (COJ) about
Johnston Island and possible development options. There was never any discussion about putting
restaurants there -that is misinformation. Regarding the exclusion of boat ramps for power
boats, the COJ made that decision for safety reasons and limited accessibility. Jacksonville is
willing to work with Atlantic Beach to assist with funding.
Mayor Reeves expressed concem about this item being placed on the agenda as a Resolution
prior to any previous workshops and discussion. He thinks this is putting the cart before the
horse. The prope1iy owner has not contacted the City with an offer to sell. Why pay $35,000,
which is tax payer dollars, for an appraisal before we know what the selling price is? Mayor
Reeves stated he suppmis this item and is in favor of a public park use. He thinks it is too
premature to act now.
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
Mayor Reeves explained that it is a State law that requires the City to obtain an appraisal.
Commissioner Stinson spoke at length about unknown existing property issues and restrictions,
property fitting in with the marsh master plan, funding resources should not include City's
Reserve Fund, and utilizing the ESC first to research property and make recommendations. He is
not against this project, but expressed concern that there is no vision plan in place for the
property.
Commissioner Waters stated she is confused about the statements about the Johnston Island
representatives not making an offer to the City. It was her understanding that Brian Burke spoke
with each Commissioner individually several months ago about this item. She said that their
attorney, T. R. Hainline, who represents Mr. Chupp, the seller, has approached the City and there
is an offer on the table.
Commissioner Waters stated a lot of time is spent talking, not doing. There is significant interest
from the City of Jacksonville to assist with funding, as stated by Councilman Gulliford. This
fits into the marsh master plan. Commissioner Waters stated that getting an appraisal does not
mean a commitment to buying property but this item will die through inaction if the Commission
does not move forward.
Commissioner Hill stated his recollection of the conversation with Mr. Burke was that there was
an interest in selling and the sales price was significantly lower than previously, and said if we
do not get it (prope1iy) now it will be gone. Commissioner Hill added there is the issue of the
bridge access and we need confirmation that before spending money on the appraisal. He
suggested contacting the City of Neptune Beach about partnering with Atlantic Beach on this
project. Commissioner Hill stated he is in favor of Johnston Island and making it a better place.
We need to take action before this window closes.
Mayor Reeves stated what is missing in the Staff Report from the agenda is the offer to sell with
a price and he is hesitant to spend $35,000 for an appraisal without knowing the selling price.
Mayor Reeves said he has had several discussions with Jacksonville -with Councilwoman
Boyer, with Councilman Gulliford, with Mayor Cuny's Chief of Staff and their Finance
representatives -who all said they were willing to help Atlantic Beach on the infrastructure
funding, not helping with funding to purchase Johnston Island. The FIND Grant is an
oppmiunity for that (purchasing) but there is no guarantee.
Mayor Reeves stated he is all for Johnston Island. It could be a wonderful place for a water park,
tennis courts, pickle ball, etc. It has to be done the conect way to negotiate the best price for the
citizens of Atlantic Beach. If this passes tonight then the City Manager is authorized to spend
$35,000 for an appraisal without knowing the selling price from the owner.
A lengthy discussion ensued about the purpose of the appraisal and whether or not the seller has
offered a sales price. Mayor Reeves and Commissioner Waters inquired if there is a written or a
verbal offer on file from the seller? Mr. Hogencamp responded that there was no written offer. It
is his understanding there is a verbal offer.
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
Mr. Hogencamp stated that the $35,000 includes both the full appraisal and a due diligence
review. He suggested stmiing with the review to move forward, if that is feasible.
Discussion continued about Jacksonville not purchasing Johnston Island, waterfront and
waterway access and use, adjacent River Branch Preserve, Tideviews Preserve, Dutton Island
Preserve, and probability of improving access without having to drive into Jacksonville and tum
around, or drive into Atlantic Beach and tum around.
The appraisal and due diligence review will show what the island is valued at, what the uses are,
acreage, and if it is on brown field, etc. City Manager Gerrity stated this is an expensive
appraisal process because it is a unique, one of a kind property. Without knowing previous uses
or what could be existing under the ground or in the water, a Phase 2 environmental assessment
will be needed.
Discussion continued about needed improvements for ingress and egress on the island involving
Department of Transportation (DOT), and that Jacksonville is looking for more boating access
locations. Commissioner Hill stated, for the record, he is in the boating industry and that would
be a great use to have on Johnston Island.
Commissioner Harding stated he has used the property while growing up, and is interested in
preserving and acquiring land to protect the natural resources. He is in support of this item.
Commissioner Waters referred to the Letter of Interest attached to the Staff Report in the agenda.
The purchase price of $1.8 million (maximum) is listed, and it states the final price to be
determined upon completion of appraisal and due diligence evaluation. Ms. Waters read the
outline of the due diligence evaluation from the letter.
Roll Call Votes:
Aye: 3 Hill, Waters, Harding
Nay: 2 Stinson, Reeves
MOTION CARRIED by vote of 3 to 2
Mayor Reeves called for a recess at 8:33P.M., and reconvened at 8:47P.M.
Mayor Reeves recognized former Mayor Susanne Shaughnessy and former Commissioner John
Fletcher.
7. Action on Ordinances
A. ORDINANCE NO. 90-17-229, Public Hearing and Final Reading.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
EXTENDING THAT CERTAIN ORDINANCE NO. 90-16-225,
KNOWN AS THE "AUTOMOTIVE SERVICE STATION
MORATORIUM ORDINANCE," APPROVED AND ADOPTED BY
THE CITY COMMISSION ON SEPTEMBER 12, 2016, FOR A PERIOD
OF SIX MONTHS FROM AUGUST 22,2017 TO FEBRUARY 22, 2018;
PROVIDING FOR THE CONTINUED VALIDITY OF ALL OTHER
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
PROVISIONS OF ORDINANCE NO. 90-16-225; AND PROVIDING
AN EFFECTIVE DATE.
City Attorney Durden explained this is an extension of the existing moratorium adopted
by Ordinance one year ago. She stated she met with City Manager Gerrity, Deputy City
Manager Hogencamp, and Planner Reeves about the six-month extension and addressed
the issues. It is anticipated that Staff will have community meetings to inform the public.
It is planned to have this concluded by February 22, 2018.
Mayor Reeves opened the Public Hearing. There were no speakers and the Public
Hearing was closed.
Motion: Approve Ordinance No. 90-17-229 on second and final reading, as read.
Moved by Harding, Seconded by Waters
A brief discussion ensued about making this a priority to achieve a more permanent solution. It
has been budgeted effective October 1st to rewrite the Land Development Code and City
Manager Gerrity stated that this is an element in the rewrite.
Roll Call Votes:
Aye: 5 Stinson, Waters, Harding, Hill, Reeves
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 80-17-87, Public Hearing and Final Reading.
AN ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM
ON THE ACCEPTANCE, PROCESSING OR APPROVAL OF ANY
WIRELESS COMMUNICATION FACILITIES IN THE CITY'S
RIGHTS-OF-WAY; PROVIDING AN EFFECTIVE DATE.
City Attorney Durden addressed the Commission stating this will be a joint project
involving the Public Utilities Director, the Public Works Director, the Building Official,
and the Zoning Director. This is a result of legislation that was adopted in July 2017 by
the Florida State Legislature. She stated the goal is to create criteria and standards for the
City, as quickly and efficiently as possible, before the December 31, 2017 deadline as per
the statute. City Attorney Durden explained she is utilizing examples from other cities
and counties for comparison to see what they have adopted and she anticipates this will
be finalized in November.
Mayor Reeves opened the Public Hearing. There were no speakers and the Public
Hearing was closed.
Motion: Approve Ordinance No. 80-17-87 as read, on final reading.
Moved by Harding, Seconded by Waters
Commissioner Hill stated he supports the efforts and the direction taken by City Attorney
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Agenda Item 1A
September 25, 2017
August 28, 2017 REGULAR COMMISSION MEETING
Durden. He anticipates that the Florida League of Cities will have guidelines on this issue as
well.
Mayor Reeves stated that this is another attack on Home Rule and he said the next legislative
session will be worse. This is important for the City to work on and pass in order to get to the
next step.
Mayor Reeves suggested the Commission consider teaming up with Neptune Beach and
Jacksonville Beach to share a lobbyist to represent and protect Home Rule for our beach cities.
Roll Call Votes:
Aye: 5 Waters, Harding, Hill, Stinson, Reeves
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. None.
9. City Manager Reports
A. City Manager's Report
City Manager Gerrity reported he is meeting with Commissioners, Staff and citizens. He
received an email from a citizen wanting to congratulate the Public Works Depmiment for
cleaning out the swale on Seminole Road.
City Manager Gerrity expressed his appreciation for the Commissioners' civility and the positive
work environment.
B. 90-Day Calendar (September through November 2017.)
Consensus to approve 90-Day Calendar.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Harding
• Welcomed the new City Manager and thanked all the candidates for their
involvement in the City.
Commissioner Waters
• Asked to keep the coastal communities in Texas in our thoughts and prayers.
• Encouraged everyone to get out and vote tomorrow.
• Spoke about unity in our community, that we are better together than apmi.
Commissioner Hill
• Requested input from City Attomey Durden regarding the comments made by
citizens tonight that the Commission has the responsibility to 'police' each other.
Commission Hill stated it is his understanding that the Commission does not have
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Agenda Item 1A
September 25, 2017
MINUTES
"MAYPORT CORRIDOR BUSINESS DISTRICT" WORKSHOP
AUGUST 30, 2017-6:00 PM
Atlantic Beach City Commission Chamber
IN ATTENDANCE:
Molly Austin
Amy Crane
Kelly Erhayel
Michael Hoffman
Linda Lanier
Dawn Scott
800 Seminole Road
STAFF:
City Manager Joe Gerrity
Deputy Manager Kevin Hogencamp
City Attomey Brenna Durden
Interim Planning Director Derek Reeves
Recording Secretary Joanie Bowman
Deputy City Manager Kevin Hogencamp called the meeting to order at 6:07p.m. in the
Commission Chambers.
1. Welcome and Agenda
Deputy City Manager Hogencamp welcomed everyone and explained the purpose of the
meeting.
2. Introductions
Deputy City Manager Hogencamp introduced Linda Lanier as the Facilitator of the meeting and
asked everyone in attendance to state their name for the record.
3. Overview of Section H
Interim Community Development Director Reeves explained the Mayport Business Overlay
District uses as it relates to Commercial General (CG), Commercial Limited (CL), and Light
Industrial Warehouse.
4. Group process
The selected stake holders participated in a facilitated exercise to further develop the proposed
ordinance establishing a Mayport Business Overlay District.
The group covered permitted uses, uses-by-exceptions, commercial vehicle regulations, outside
storage regulations including fencing and landscaping.
Agenda Item 1B
September 25, 2017
5. Courtesy of the floor
Dara Gourley, who has a business at 2027 Mayport Road, Jacksonville, Fl., spoke about
being a former business owner on the Maypmi Corridor and a former Mayport Road
Redevelopment Committee member. She was a part of the businesses that did not receive a use-
by-exception and had to move to Jacksonville. She spoke about the importance of the aesthetics
down Mayport Road, code enforcement and how to address it.
Atillio Cerqueira, who has a business at 36 West 6th St., Atlantic Beach, Fl., spoke about the
purpose of the Mayport Corridor Business Association and explained it is to help develop a good
business and community corridor.
Commissioner Elect Brittany Norris, 1183 Violet St., Atlantic Beach, Fl., spoke about her
concem with code enforcement that has resulted in deregulation and the need for more specific
guidelines. She stated the Maypmi Business Overlay District map is confusing and suggested a
visual such as a table of the information or a matrix of the different zones, uses-by-exception and
permitted uses for each.
Commissioner Blythe Waters, 1829 Seminole Rd., spoke about the codes and explained that
they are not in place to put people out of business. The regulations we have in place were the
wrong regulations. She explained that the CRA is a vehicle that was brought to create an overlay
district and should be utilized in unison with the City of Jacksonville.
Patrick Fontaine, 314 Sargo Rd., spoke to voice his suppmi for the Mayport Corridor Business
Association.
6. Wrap up and next steps
The group scheduled another meeting Monday, September 18, 2017 at 6:00p.m.
Adjournment
There being no further discussion, Deputy City Manager Kevin Hogencamp declared the meeting
adjoumed at 9:25 p.m.
ATTEST:
Donna L. Bmile, CMC
City Clerk
Mitchell E. Reeves
Mayor/Presiding Officer
Agenda Item 1B
September 25, 2017
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
SEPTEMBER 18,2017-5:05 P.M.
IN ATTENDANCE:
Mayor Mitchell E. Reeves
Mayor Pro Tern John Stinson
Commissioner Mitchell R. Harding
MINUTES
Commissioner M. Blythe Waters (arrived at 5:25P.M.
ABSENT:
Commissioner Jimmy Hill
Call to order
City Attorney Brenna Durden
City Manager Joe Gerrity
City Clerk Donna Bartle
Recording Secretary Nancy Pyatte
Mayor Reeves called the meeting to order at 5:06P.M. City Clerk Bartle called the roll and Mayor Reeves
noted that a quorum was present.
Invocation and pledge to the flag
Commissioner Stinson gave the Invocation, followed by the Pledge of Allegiance to the Flag.
1. Approval of minutes
A. Approve minutes of the Regular Commission Meeting on August 14, 2017.
B. Approve minutes of the Budget Workshop on August 14, 2017.
Mayor Reeves asked if there were any corrections to the above minutes. There were no corrections and Mayor
Reeves stated the minutes stand as submitted.
2. Courtesy of the Floor
Mayor Reeves explained the process for the public comments and opened the Courtesy of the Floor to visitors.
There were no speakers. Mayor Reeves closed Comiesy of the Floor.
3. Unfinished Business from Previous Meetings
None.
4. Consent Agenda
None.
5. Committee Reports
None.
6. Action on Resolution
A. Resolution No. 17-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID
#1617-12 FOR A MULTI-YEAR JANITORIAL SERVICES FOR CITY FACILITIES
CONTRACT TO SUPREME JANITORIAL SERVICES.
1
Agenda Item 1C
September 25, 2017
September 18, 2017 REGULAR COMMISSION MEETING
City Clerk Bartle read the title of the Resolution.
Motion: Adopt Resolution No. 17-15 as read by title.
Moved by Harding, Seconded by Stinson
City Attorney Durden addressed the Commission regarding Resolution No. 17-15. She asked that the motion be
modified to include language in the resolution and in the contract with Supreme Janitorial Service. City
Attorney Durden read the language into the record (which is attached and made part of this Official Record as
Attachment A) as follows:
"The City's financial obligations in the contract are subject to and contingent upon the City Commission's
approval and future appropriation of lawfully appropriated funds."
Amended Motion: Adopt Resolution No. 17-15 as read by title and including the language. "The City's
financial obligations in the contract are subject to and contingent upon the City Commission's approval
and future appropriation of lawfully appropriated funds."
Moved by Harding, Seconded by Stinson
City Manager Genity stated that this language needs to be in all the City multi-year contracts moving forward.
Commissioner Stinson expressed his appreciation in seeking multiple bidders for this contract.
City Attorney Durden also noted a conection to be made in the last 'WHEREAS' clause ofthe Resolution. The
date reads October 1, 2018, it should be October 1, 2017. Noted per Mayor Reeves.
Roll Call Votes:
Aye: 3 Stinson, Harding, Reeves
Nay: 0
AMENDED MOTION CARRIED
B. Resolution No. 17-16
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, A WARDING BID
#1617-13 FOR THE EQUIPMENT STORAGE FACILITY AT PUBLIC WORKS TO CORE
CONSTRUCTION COMPANY OF JACKSONVILLE.
City Clerk Bmile read the title of the Resolution.
Motion: Adopt Resolution No. 17-16 as read by title.
Moved by Stinson, Seconded by Harding
Roll Call Votes:
Aye: 3 Harding, Stinson, Reeves
Nay: 0
MOTION CARRIED
7. Action on Ordinances
A. Public Hearings and First Reading on Adoption of a Tentative Millage Rate and Ordinance
No. 20-17-146 establishing the Operating Budget for fiscal year 2017/2018.
2
Agenda Item 1C
September 25, 2017
September 18,2017 REGULAR COMMISSION MEETING
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING
SEPTEMBER 30,2018.
City Clerk Bartle read the title of the Ordinance.
Mayor Reeves read the first item to be considered into the record:
Adoption of a Tentative Millage Rate
• the Millage Rate is 3.2285
• the Tentative Millage Rate is 3.2285
• the Roll-Back Rate is 3.0682
The Tentative Millage Rate is 4.97% more than the roll back rate.
The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad valorem tax revenue sufficient
to support funding for the proposed level of services at anticipated and proposed cost and to continue to
maintain the City's infrastructure.
Motion: To Adopt a Tentative Millage Rate of 3.2285 as read.
Moved by Stinson, Seconded by Harding
Mayor Reeves opened the Public Hearing for the first item.
There were no speakers. Mayor Reeves closed the Public Hearing.
Roll Call Votes:
Aye: 3 Stinson, Harding, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves read the second item to be considered into the record:
Ordinance No. 20-17-146 establishing the Operating Budget for fiscal year 2017/2018 of$32,265,742.
A brief discussion ensued about the different dollar amount, $31,984,642, listed in the August 29, 2017 memo
in the agenda from Finance Director Caffey. At the stmi of this meeting Mr. Caffey distributed a corrected
memo (which is attached and made pmi of this Official Record as Attachment B) with the new dollar amount
of$32,265,742, for the fiscal year 2017/2018 Operating Budget.
Mayor Reeves opened the Public Hearing for the second item.
There were no speakers. Mayor Reeves closed the Public Hearing.
Motion: To Adopt Ordinance No. 20-17-146, for the Fiscal Year 2017/2018 Operating Budget of
$32,265,742.
Moved by Harding, Seconded by Stinson
3
Agenda Item 1C
September 25, 2017
September 18, 2017 REGULAR COMMISSION MEETING
Roll Call Votes:
Aye: 3 Harding, Stinson, Reeves
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
None.
9. City Manager Reports
A. City Manager's Report
City Manager Gerrity stated the second Budget Hearing is scheduled for September 25, 2017 at 6:30P.M.
City Manager Gerrity acknowledged and thanked the entire City staff of all Departments, for their outstanding
efforts during Hurricane Irma. Everyone worked as a team.
Mayor Reeves recognized Mayor-elect Glasser and Commissioner-elect Kelly who were in attendance.
B. 90-Day Calendar (September through November 2017.)
Consensus to approve 90-Day Calendar.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Stinson
• Complimented all the City Departments and their staff and our residents for their efforts in
preparing for Hurricane Irma.
• Thanked City Manager Gerrity for his leadership.
Commissioner Harding
• Complimented all the City Departments and their staff for their outstanding performance and for
maintaining the flow of information during and after Hurricane Irma.
City Clerk Bartle
• Reminded everyone about the Board Reception at Adele Grage Cultural Center on
September 28, 2017 at 6:30P.M. Please RSVP as soon as possible.
City Attorney Durden
• Advised that the City's outside counsel, Troy Beecher, has requested a meeting with the City
Commission to discuss pending litigation. There will be a Special Called Meeting in the Chamber
(Public) on September 25, 2017 at 5:00P.M. and will be posted tomorrow.
The Commission will open the meeting and announce there will be a private attorney/client
meeting (Shade), in accordance with Section 286.011(8) of the Florida Statutes, to discuss the
settlement negotiations and litigation expense strategy pe1iaining to the pending lawsuit Queniat
v. City of Atlantic Beach, Case No. 16-2017-CA-319.
City Attorney Durden explained that after the announcement, only the Commissioners, the City
4
Agenda Item 1C
September 25, 2017
September 18, 2017 REGULAR COMMISSION MEETING
Manager, the City Attorney, the City's outside counsel, and the court repmier will relocate from
the Chamber to the North Conference Room in City Hall to conduct the Shade Meeting. When
that meeting is concluded, everyone will reconvene in the Chamber to adjourn the Special Called
Meeting. City Attorney Durden stated that the transcript is not subject to public records until
conclusion of the litigation.
Commissioner Waters arrived at 5:25 P.M.
Commissioner Waters
• Thanked all the City Departments and Staff for their amazing job dealing with Hurricane Irma-
before, during, and after.
• Announced that former employee Jirnbo Denning is horne from the hospital, started
rehabilitation, is doing well and is in good spirits.
Mayor Reeves
• Thanked all the City Depmirnents and Staff for all their effmis during Hurricane Irma and the
recovery after the storm.
• Stated he met with the City Manager and the City Clerk about keeping the November 13, 2017
agenda light because the new City Officials will be sworn in at that meeting.
• Talked about the issue of the dunes and stated he has reached out to the Jacksonville City
Council, our State Representatives, Senators, and Congressmen for help. A meeting will be
scheduled in October and Mayor Reeves suggested that Mayor-elect Glasser plan to attend so she
can be infmmed and involved moving forward.
• Stated that on September 21, 2017 the Florida League of Cities will have their Board of
Directors Meeting at One Ocean in Atlantic Beach, and then dinner at the Atlantic Beach
Country Club.
• Announced there will be a kick-off for WEB. COM on September 25, 2017 at the Town Center,
Atlantic Beach.
• Wants the City to recognize the local baseball team for winning their championship. He
suggested a commemorative sign and presentation at a Commission meeting.
PWD Scott Williams
• Announced that a local business, DirtWorks, volunteered their time and equipment during the
hurricane preparation to push up dunes, making a levy at several street ends to provide
protection. After the storm they pushed it back, again volunteering their time and equipment.
• Thanked Mayor Reeves for his assistance in getting the dump site open before September 25,
2017 so trash pick-up can start immediately. He will post a calendar showing the pick-up
schedule dates.
City Manager Gerrity
• Reported on a 20,000 gallon water spill, explaining there was a crimp in a line, exasperated fi:orn
all the rain/water from the storm. This line has been re-routed and is no longer leaking, and the
full repair will be completed within the next couple days. This 20,000 gallon leak was repmied to
DEP. It is just water, no sewage.
There was a brief discussion about a water line break in the 1700 block of Sea Oats during the sto1m which was
quickly addressed and repaired. A few more non-critical water leaks have been reported and are being worked
on as well. It was also noted that there was no flooding at Aquatic Gardens. There was discussion about the Dog
5
Agenda Item 1C
September 25, 2017
September 18,2017 REGULAR COMMISSION MEETING
Park, noting there was flooding on the back side but the front side was walk-able.
Mayor Reeves praised the City Manager for taking the initiative and being proactive with preventive measures
during all phases of this storm event.
Adjournment:
There being no further discussion, Mayor Reeves declared the meeting adjourned at 5:42P.M.
ATTEST:
Donna L. Bartle, CMC
City Clerk
DLB/njp
Mitchell E. Reeves
Mayor/Presiding Officer
6
Agenda Item 1C
September 25, 2017
ATTACHMENT A
Minutes of September 18, 2017
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR FISCAL YEAR
2017/2018
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
~~~~~~~-~~----"--'The_Millage..Ratei.,__~~~~~~~-1.2285-_
The Tentative Millage Rate is 3.2285
The Roll-Back Rate is 3.0682
The Tentative Millage Rate is 4.97% more than the roll back rate.
The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad valorem
tax revenue sufficient to support funding for the proposed level of services at anticipated
and proposed cost and to continue to maintain the City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.2285
Open Public Hearing
Close Public Hearing
Discussion and Vote
Second item to be considered:
Ordinance #20-17 -146 establishing the Operating Budget for fiscal year 2017/2018 of
$32,265,742
Motion to adopt Ordinance #20-17-146 establishing the Operating Budget for fiscal year
2017/2018
Open a Public Hearing
Close Public Hearing
Discussion and Vote
Agenda Item 1C
September 25, 2017
ATTACHMENT A
Minutes of September 18, 2017
ORDINANCE NO. 20-17-146
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018.
WHEREAS, the City Commission ofthe City of Atlantic Beach, Florida, on September 11,2017, held a
public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set fmth the appropriations and
revenue estimate for the budget for Fiscal Year beginning October 1, 2017 and ending September 30,2018
in the amount of$32,265,742.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2018 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 11th day of September 2017.
Passed by the City Commission on second and final reading this 25th day of September 2017.
Mitchell E. Reeves
Mayor I Presiding Officer
Approved as to form and correctness:
Brenna M. Durden
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
Agenda Item 1C
September 25, 2017
ATTACHMENT A
Minutes of September 18, 2017
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 (Decrease)
Cash Forward 38,796,383 43,184,576 44,753,974 46,651,927 1,897,953
Revenues
General Fund 11,270,909 11,871,506 11,837,705 12,758,453 920,748
Special Revenue Funds 1,546,872 1,908,090 1,615,694 1,642,801 27,107
Capital Project Fund 285,454 938,408 1 ,061,100 303,000 (758, 100)
Enterprise Funds 11,710,693 12,129,420 12,997,952 13,284,395 286,443
Trust and Agency Funds 2,118,275 4,567,762 3,914,620 3,708,908 (205,712)
Total Revenues 26,932,203 31,415,186 31,427,071 31,697,557 270,486
Other Financing Sources 867,098
Total Resources 66,595,684 74,599,761 76,181,045 78,349,484 2,168,439
Expenditures
General Fund 10,624,305 12,225,421 11,429,661 13,406,134 1,976,473
Special Revenue Funds 1,321,876 1,742,816 1,731,258 1,825,300 94,042
Capital Project Fund 192,157 3,944,160 929,111 303,000 (626, 111)
Enterprise Funds 9,487,930 9,676,193 13,521,301 14,602,033 1,080,732
Trust and Agency Funds 1,784,840 2,069,714 1,917,787 2,129,275 211,488
DIVISION TOTALS 23,411,109 29,658,304 29,529,118 32,265,742 2,736,624
Other Financing Uses 187,483
Cash Reserves 43,184,576 44,753,975 46,651,927 46,083,743 (568,185)
Total Expenses and Cash 66,595,684 74,599,761 76,181,045 78,349,484 2,168,439
Resource Allocation
Personnel Services 9,067,644 9,802,554 9,242,648 10,938,208 1,695,560
Operating Expenses 10,310,196 10,884,636 11 '162,217 12,677,421 1,515,204
Capital Outlay 1,945,848 5,549,950 5,086,393 4,921,000 (165,393)
Debt Service 739,211.26 1,234,990 2,008,190 2,005,868 (2,322)
Transfers 1,348,210 2,186,174 2,029,670 1,723,245 (306,425)
Total 23,411,109 29,658,304 29,529,118 32,265,742 2,736,624
Agenda Item 1C
September 25, 2017
Permits Issued
2016
Single Family/SF Attached 112
Duplex 1
Multi-Family 1
Residential Addition 53
Commercial New 7
Commercial Addition 1
Commercial Alteration N/A
Other 2556
TOTAL 2731
Building Department Monthly Activity Report
August 2017
Building Permit Fees Construction Value
2017 YTD 2016 2017YTD 2016
102 $130,109.23 $97,049 .89 $38,690,936 .00
1 $0.00 $780.00 $0.00
0 $0.00 $0.00 $0 .00
44 $16,902 .21 $8,577.45 $4,130,721.00
1 $6,068.85 $4,540.00 $2,354,105 .00
1 $140.00 3,280.00 $18,000 .00
7 N/A 1,914.00 N/A
2241 $262,607.48 $239,939 .55 $23 ,765 ,152 .52
2397 $415,827.77 $356,080.89 $68,958,914.52
Inspections Performed
2017 YTD Type 2016
$29,231,601.45 Building 3425
$200,000.00 Roof 797
$0.00 Electrical 1008
$1,327,128.77 Mechanical 817
$1,850,000 .00 Plumbing 919
$1,300,000 .00 New Business N/A
$419,317.00 TOTAL 6966
$16,889 ,137.59
$51,217,184.81
J Permits Issued August 2017 ] \ Fees Collected August 2017 -l
Building Construction
No. Issued Permit Fees Value
Single Family/SF Attached 14 $16,254.00 $4,770,790 .001
Duplex/ Multi-Family 0 $0.00 $0 .00 1
Comm. Alter/Additon/New 3 $240.00 $85,463.00
Demolition 0 $100 .00 $0.00
Swimming Pool 5 $1,290 .00 $203,900 .00
Roof 29 $3,305 .00 $293,615 .69
Driveway/ ROW 9 $0.00 $46,842.60
Fence/ Wall/ Barrier 8 $315 .00 $29,469.00
Electrical 43 $4,006.80 $16,060.00
Mechanical 41 $4,060.00 $61,659.00
Plumbing 28 $4,525 .60 $84,266.00
Sign 3 $140.00 $19,575.00
Fire 0 $0.00 $0 .00
Civil and Site 0 $0.00 $0.00
Other Misc. 59 $6,005.80 $945,823.14
TOTAL 242 $40,242.20 $6,557,463.43
Re-lnspection Fees
State Surcharges
City Surcharge Retained
Building Plan Check Fees
Inspections Performed
August 2017
Building
Roof
Electrical
Mechanical
Plumbing
New Business
TOTAL
--------
Commercial Projects to Note:
Residential Projects to Note:
$1,826.70
$1,673 .72
$167.37
$12,429.50
368
125
88
86
66
13
746
2017 YTD
3402
1019
947
795
839
15
7017
Agenda Item 4A
September 25, 2017
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting Resolution 17-14 for the Millage Rate and
adopting Ordinance #20-17 -146 establishing the Operating Budget for
fiscal year 2017/2018.
SUBMITTED BY: Russell Caffey, Finance Director ~~
DATE: September 13,2017
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for the
public hemings to be held on September 18 1h, 2017 in the Commission Chambers at 5:05pm as
was noticed to all property owners by the Duval County Property Appraiser's Office. The format
is the same as in previous years and is to be read into the record as presented in order to assure
compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held public
workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget is funded using the millage rate of 3.2285 mills. This is a 4.97%
increase over the roll back rate.
There will be a second public hearing for the final adoption of the millage by resolution and a
second public hearing for the final adoption of the Operating Budget, Ordinance #20-17 -146, on
September 25 1h, 2017 at 6:30 in the City Commission Chambers.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the final Millage Rate of 3.2285 mills and the Operating Budget Ordinance #20-
17-146 with total expenditures of$32,265,742.
ATTACHMENTS: Agenda for Public Hearings
Resolution #17-14
Ordinance# 20-17-146
Budget Summary of all Funds
()~ -.--1 J
REVIEWED BY CITY MANAGER: ---=~'ff~:....___./ __ J 9--~----
Agenda Item 6A & 7A
September 25, 2017
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2017/2018
First item to be considered:
Adoption of the Millage Rate by Resolution 17-14
State the following:
The Millage Rate is 3.2285
The Tentative Millage Rate is 3.2285
The Roll-Back Rate is 3.0682
The Tentative Millage Rate is 4.97% more than the roll back rate.
The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad
valorem tax revenue sufficient to support funding for the proposed level of
services at anticipated and proposed cost and to continue to maintain the City's
infrastructure.
Motion to adopt a final Millage Rate for operating purposes of 3.2285
Open Public Hearing
Close Public Hearing
Discussion and Vote
Second item to be considered:
Ordinance #20-17-146 establishing the Operating Budget for fiscal year 2017/2018 of
$32,265,742
Motion to adopt Ordinance #20-17 -146 establishing the Operating Budget for fiscal year
2017/2018
Open a Public Hearing
Close Public Hearing
Discussion and Vote
Agenda Item 6A & 7A
September 25, 2017
RESOLUTION N0.17-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE
FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY
WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018; STATING
THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED
EXCEEDS THE ROLLED-BACK RATE; AND, PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach, Florida,
to pass a resolution levying the millage rate for ad valorem property taxes for municipal purposes on all
taxable property within the city limits of the City of Atlantic Beach, Florida, for the fiscal year beginning
October 1, 2017 and ending September 30, 2018; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied, and also,
to state the percentage by which the millage rate to be levied exceeds the rolled-back rate as computed
pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly considered
the budgetary requirements of the City; has adopted a tentative budget for the fiscal year beginning
October 1, 2017 and ending September 30,2018, based on a millage rate of3.2285 mills on the taxable
property within the City; and has acted in accordance with the terms, provisions, and procedures
contained in section 200.065, Florida Statutes;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on the
taxable property within the city limits of the City of Atlantic Beach, Florida, during the fiscal year
beginning October 1, 2017 and ending September 30,2018 is hereby set at the rate of3.2285 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled-back rate of
3.0682 is 4.97%.
3. This resolution shall take effect immediately upon its passage and adoption by the City
Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach, Florida
on the 25 111 day of September 2018.
Approved as to form and correctness:
Brenna M. Durden
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
Mitchell E. Reeves
Mayor I Presiding Officer
Agenda Item 6A
September 25, 2017
Agenda Item 7A
September 25, 2017
ORDINANCE NO. 20-17-146
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 11, 2017, held a
public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the appropriations and
revenue estimate for the budget for Fiscal Year beginning October 1, 2017 and ending September 30,2018
in the amount of$32,265,742.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2018 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 18th day of September 2017.
Passed by the City Commission on second and final reading this 25th day of September 2017.
Mitchell E. Reeves
Mayor I Presiding Officer
Approved as to form and correctness:
Brenna M. Durden
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
Agenda Item 7A
September 25, 2017
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2014-2015 2015-2016 2016-2017 2017-2018 {Decrease}
Cash Forward 38,796,383 43,184,576 44,753,974 46,651,927 1,897,953
Revenues
General Fund 11,270,909 11,871,506 11,837,705 12,758,453 920,748
Special Revenue Funds 1,546,872 1,908,090 1,615,694 1,642,801 27,107
Capital Project Fund 285,454 938,408 1,061,100 303,000 (758,100)
Enterprise Funds 11,710,693 12,129,420 12,997,952 13,284,395 286,443
Trust and Agency Funds 2,118,275 4,567,762 3,914,620 3,708,908 (205,712)
Total Revenues 26,932,203 31,415,186 31,427,071 31,697,557 270,486
Other Financing Sources 867,098
Total Resources 66,595,684 74,599,761 76,181,045 78,349,484 2,168,439
Expenditures
General Fund 10,624,305 12,225,421 11,429,661 13,406,134 1,976,473
Special Revenue Funds 1,321,876 1,742,816 1,731,258 1,825,300 94,042
Capital Project Fund 192,157 3,944,160 929,111 303,000 (626,111)
Enterprise Funds 9,487,930 9,676,193 13,521,301 14,602,033 1,080,732
Trust and Agency Funds 1,784,840 2,069,714 1,917,787 2,129,275 211,488
DIVISION TOTALS 23,411,109 29,658,304 29,529,118 32,265,742 2,736,624
Other Financing Uses 187,483
Cash Reserves 43,184,576 44,753,975 46,651,927 46,083,743 {568,185}
Total Expenses and Cash 66,595,684 74,599,761 76,181,045 78,349,484 2,168,439
Resource Allocation
Personnel Services 9,067,644 9,802,554 9,242,648 10,938,208 1,695,560
Operating Expenses 10,310,196 10,884,636 11,162,217 12,677,421 1,515,204
Capital Outlay 1,945,848 5,549,950 5,086,393 4,921,000 (165,393)
Debt Service 739,211.26 1,234,990 2,008,190 2,005,868 (2,322)
Transfers 1,348,210 2,186,174 2,029,670 1,723,245 (306,425)
Total 23,411,109 29,658,304 29,529,118 32,265,742 2,736,624
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AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
Yvonne Calverley, Executive Assistant to the City Manage(/'~
September 13, 2017
STRATEGIC PLAN LINK: None
BACKGROUND: The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and will be included in each agenda for
consideration.
Special notes:
• The next Town Hall Meeting is scheduled for Saturday, October 21 at
10 am at Jordan Park Community Center.
• Swearing in ceremony for new commission will take place on Monday,
November 13.
BUDGET: None
RECOMMENDATION: Approve the 90-Day Calendar for October through December 2017
ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (October through
December 20 17)
CITY MANAGER:
Agenda Item 9B
September 25, 2017