Exh 7DAGENDA ITEM #7D
MARCH 28, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-OS-69 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
' FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2004 AND ENDING SEPTEMBER 30, 2005.
SUBMITTED BY: Nelson Van Liere
Finance Director
DATE: March 15, 2005
BACKGROUND: At the mid-point of each fiscal year, the City makes. adjustments to
budgetary accounts to fund items not anticipated during the initial
budget process. Most of the items listed below have already been
discussed in previous commission meetings. The ordinance
proposed accomplishes the following:
• Electric Rate Increase - JEA has implemented a rate increase for
the City's electric charges. The JEA account representative has
• ~ estimated that a total of just over seventy thousand will be needed.
Because this has been implemented midyear, an additional increase
may be needed next year as well. The programs most affected are
the Public Works Streets Division for lighting and the Water and
Sewer Utility Funds
' Septic Tank to Sewer System Conversion Assistance -- Without
the benefit of knowing how many requests for assistance the City
will receive, we have requested $100,000 for the program. The
' funds are to be transferred from the General Fund to the Sewer
Utility Fund where they will be made available for financing
connections. If the program is more successful, we will request
additional funds. If these funds are not used, they will be moved
back to the General Fund. The 100,000 requested equates to 20
conversions at $5,000 each with $40,000 already budgeted in
Grant funds, this brings the total estimate to 28 conversions. With
each ofthose conversions comes a $1,250 impact fee for a total of
$35,000. We have also proposed this amount as revenue for the
Sewer Fund.
AGENDA ITEM #7D
MARCH 28, 2005
Beach Renourishment Project -The City agreed to fund $9,000
of expenses related to beach renourishment and is to be reimbursed
by Jacksonville Beach and Neptune Beach for their shares.
Tenth Street Parking -Additional funds of $10,000 were needed
in the Streets Division of Public Works to fund modifications made
to beach access parking related to the tenth street parking issue.
Town Center Maintenance -Additional funds of $10,000 are
needed for asparagus fern installation and replacement of a palm
tree not budgeted for.
WEB Page Design and Hosting -The City is in the process of
securing a new WEB Page. Funds in the amount of $10,000 are to
include design and implementation of a new site.
IT Consultant -The $10,000 requested will fund expenses for a
study to help the City with some long-term decisions concerning
hardware and software choices for the future.
Atlantic Beach Elementary Beautification -The City recently
approved funding for irrigation and a palm tree for the school in
' the amount of $5,010.
Local Law Enforcement Block Grant -Mobile Video 2005-To
' ' create a budget for the receipts and expenditures for 2005 grant
.. funds from the Dept of Law Enforcement for the purchase of
mobile video equipment.
.. Local Law Enforcement Block Grant -Mobile Video 2003 - To
re-budget for the unused portion of a 2003 grant and to create a
' budget for the interest earned on those funds received from the
Dept. of Law Enforcement for the purchase of mobile video
equipment.
Johnston Island - To provide a budget for the legal expenses and
subsequent insurance reimbursement from the General Fund Legal
division of City Administration.
BUDGET: Miscellaneous adjustments to the fiscal year 2005 Operating
Budget as proposed above.
RECOMMENDATION: • Approve Ordinance No. 20-OS-69 on final reading
` ATTACHMENTS: Ordinance No. 20-OS-69
AGENDA ITEM #7D
MARCH 28, 2005
ORDDINANCE NO. 20-05-69
AN ORDINANCE AMENDING TIIE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2004/2005 Final Budget be amended as follows:
Water Utility Fund
Expenses:
Water Production Division
Operating Expenses
Utilities $11',000
Change in Fund Balance: <$11,000>
Sewer Utility Fund
Revenues:
Transfer - In: from the General Fund $100,000
Impact Fees ~ 35,000
Expenses:
Sewer Collection Division
' Operating Expenses
Utilities $5,000
Contract Services -Sewer Connections 100,000
Sewer Treatment Division
Operating Expenses
Utilities $48,000
Change in Fund Balance: <$18,000>
AGENDA ITEM #7D
MARCH 28, 2005
General Fund
Revenues:
Reimbursement of expenses related to beach re-nourishment $6,000
Insurance loss reimbursement 25,000
E~cpenses:
City Administration
Information Technology
Operating Expense
Contract Services
WEB Page Development $10,000
IT Consultant 10,000
Legal
Operating Expenses -Professional Services 106,400
Public Works
Streets Division
Operating Expenses
Contract Services -Beach Access parking at 10`" St. $10,000
Professional Services -Beach Renourishment 9,000
Contract Services Town Center 10,000
Utilities -Electric 9,000
Parks and Recreation
Beautification
Operating Expenses
Supplies $5,010
Non-Departmental $100,000
Change in Fund Balance: $<238,410>
Local Law Enforcement Block Grant Mobile Video 2005
Revenues:
Grant Proceeds -Federal Funds $4,970
Transfers - In from Federal Forfeitures Fund 553
Expenses:
Machinery and Equipment
Change in Fund Balance
$5,523
$0
Local Law Enforcement Block Grant Mobile Video 2003
Revenues:
Interest Earnings -Federal Funds $35
Expenses:
AGENDA ITEM #7D
MARCH 28, 2005
Machinery and Equipment $2,018
Change in Fund Balance <$1,983>
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this _day of March, 2005.
Passed by the City Commission on second and final reading this day of March, 2005
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna Bussey
City Clerk