Exh 4BAGENDA ITEM #4B
APRIL I1, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract -Electrical Motor and Pump Repairs
Bid No. 0304-13
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: Apri14, 2005
BACKGROUND:' On April 14, 2004, bids were opened for the City annual contract for Electrical
Motor and Pump Repairs. The low bidder was Industrial Equipment Services, Inc. They successfully
met all bid requirements.
This work requires specialized skill, experience and equipment. Industrial Equipment Services'
personnel have the required background, knowledge, experience and equipment. The fees charged by
Industrial Equipment Services for labor and materials have been very reasonable and competitive.
City has spoken to Industrial Equipment Services, Inc. regarding an extension of their current contract
for one year at the current rates and they have agreed. As per Bid No. 0304-13: "The City reserves
the right to renew the contract for two additional one-year periods pending a mutual agreement
between the City and the vendor, and a review of the contract performance by vendor for the previous
year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water
and Sewer Funds in the amount of approximately $90,000 under account numbers 400-5502-533-
3400, 410-SSOb-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual contract for electrical motor and pump repairs for one
additional year to Industrial Equipment Services, Inc. at the current contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Industrial Equipment Services,
Inc.
REVIEWED BY CITY MANAGER:
oaioii2oos 1i: os FrLY
MAR-18-2005 FRI 0201 PM A`fL. BCIi. PUBLIC WORKS FAx N0. 904 247 5843
AGENDA ITEM #4B
APRIL 11, 2005
DEPAATMEIV~ OF PUHI~C'WdRKS
) 2Q0 SANDPIPER LAN>r
ATI.ANI'1C BEACH, FCARIDA 32233-43 1 8
TEL.I:PFiON)?: (?Pi) 247-5&34
FAX: (904} 247-5643
5UWCd-N: 852-5834
hupJlwww.ci.atlantic-beach-A-us
March 2 8, 2005
Mr.l3rent Edwatds
Industrial Equipment Services
6691)-1 Columbia Park Drive
Jacksonville, FL 3225$
T'AX; $SU-a400
RF::: 'Exterisioa of Bid Na. 0304-13
Dear Mr. F.dwbnds:
~s you are aware, the annual cantract with the City of Atlantic $each far electrical molar
Held pump repairs expires at the end of April, 2005. We would like to exte~ the contract
for another year lit the culi~>7t prices, if this is scoeptabla to your company. If acceptable,
please sign, below and return to me bofora April 1, 2UU3, so T can prepare s stall: report for
the City Commiesion.
We look forward to recommending that we continue our contract with your company.
Since , y,
v-r~-~
~ .~
Donna K.altlzbia~;
Utility Director
~US'fRIAG EQUYPMENT SE:i2'V7CES, iNC. AGREES TO EXTErID- THG
CONTR.ACT'9VITRTRE Ci'Y"'~' O~ A'~ANTIC BEACH AT T~ pRICE&
SUBMITTRD TN BID x0. o,;0a.1~ >~oR AN ~#llriTTTONAL'YErZR BEUINMNG
MAY 1, ZOi1S.
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rent .d Da#e