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Exh 6BAGENDA ITEM #GB APRIL 11, 2005 • ~ RESOLUTION 05-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING A REVISED SEPTIC TANK CONVERSION ASSISTANCE • POLICY, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Commission on May 22, 2000, passed and adopted Ordinance No. 80-00-61, which ordinance requires, among other things, connections from private septic systems to public sewer systems, and WHEREAS, Sec. 1(e) of said ordinance authorizes the City to offer financial ' assistance and incentives to property owners by resolution, and WHEREAS, city staff has developed a set of policies for the City to use as a ' .guideline for assisting property owners who must comply with the provisions of said ordinance, and WHEREAS, Resolution No. 00-09 was adopted on June 12, 2000, and WHEREAS, the City Commission authorized staff to amend the policies on February 28, 2005, but did not adopt the changes by resolution. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The attached revised Septic Tank Conversion Assistance Policy is hereby adopted. SECTION 2. This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this 11 ~` day of April, 2005. ATTEST: Donna L. Bussey, City Clerk John S. Meserve Mayor, Presiding OfFcer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney AGENDA ITEM #6B APRIL 11, 2005 City of Atlantic Beach, Florida Septic Tank Conversion Assistance Policy Revised Mandatory Conversion from Private Septic Systems to the Public Sewer System . The following information is provided as an outline of the City's policies to accommodate those property owners that are required to convert from a private septic system to the City's public sewer system. These policies may be amended or modified by the City Manager as needed. Property Owners affected will be informed by certified letter, from the City Manager, of the requirement to connect to the public sewer system. If assistance is requested, Property Owners will be advised to contact the Public Works Department, during regular working hours (7:30am to 4:30pm, Monday thru Friday). The Public Works Department can assist in determiningwhat needs to be done including cost estimates and permits needed. b b b ~ nr < v ~ ~ . .rnr~~ nr ~.~n r +L. n r mn n; b~ .r ~ ~~n.•. +~•o nnrx t n~ _nrnn_nn n_n~ ~ nnn+rn n+;nrr n r ,,,,~~ 17 SIZeT~Jti:3YLT. +~++w+l+ar n.~~_ non•+r;nnr_+L~o_nnnrnn b + >•; n+o i"iCiiV-~4i-C1Z1TJ b • tL•am +L•a_~;itr .. r TIIL , L + c c b ;~~ n~~ar +j~;n n s; nfinnno_frnrv,-;fin nt•Li~;n t~jnr~-n rr, rnNmn ~ rmr~rr ~ ~'-i$,a-uei$g~ssis~ee:-For those Property Owners who for any reason would like financial assistance with the conversion, the City is prepared to enter into voluntary assessment agreements to finance the cost of the conversion. The City will also consider the applicant's eliaibilitX for Community Development Block Grant funds for their particular situation. (SEE F)<NANCING) ~n1-Z.. t'., nr +G.nno ~rn.~c.,-f-.r /l..marn .•r~+n f r n.~•r rn nnnn_•irn•• ~~_til~o. ,vvru. n nn. ntn nno • ;+t~ j. n+~ +1-.0 .. rt+rn n+; ..n nnr~ ~ nnr•n;nn n ~+~~o d '' ' a ~nn,rorn;nn +l,o f ;+,. n~FF nr r,lo+o_rr,r,- .L-a,L,»~L_ ~.YO ±n a AGENDA ITEM #GB APRIL 11, 2005 Conversion from Private Septic System to Putblic Sewer System r'^„+r~^+",b Public Assistance Policy The following policies Vie- are adopted in conjunction with the City Commission's adoption of Ordinance 80-00-61. 1. A11 Property Owners required to convert from a private septic system to the City's public sewer system will be notified by certified letter of the program and of its availability open b b ..prior to the deadline for their respective conversion. The City will also make an attempt to contact the property owner directly to discuss the options available to them in an effort to encourage the property owner to proceed with the elimination of their septic stem. b b 3-2. b • b ~~e-of-t13 b ~ //''~~~~~~ t7YYYtCY. ~:3 . b b ~.~;Il_1,.,,~o +l,o .,,,+;,,,~, +~,_.,r,,,,oafl .,r +.,_.,,;tl,d,-.,.,, +l, o;« .,.-..-.1;...,r;.,,,_ ~:4. No contracting work may proceed without approved permits and no work is to be performed without the payment of all fees. 3sl,a ('';+,~ ,,.:11 .,~ ~ f';,,.,,-,~:.,.. / CT~''G' 'G'T1~T ~'nT! ~T7'~T("~ nl1T T!'~V 1 r: r b. AGENDA ITEM #GB APRIL 11, 2005 ~:5. The Public Works Inspector will be available to answer any questions for homeowners ' before, during and after construction, provide key inspections, and arrange inspection by the Building Department. s1:6. The Building Department will be responsible for the final inspection. -x-8-7. For Property Owners who are not on City water, a City water meter is to be installed on the private well and the Property Owner must agree to grant access for reading this meter ' as a basis for billing sewer services. -1-1-8. The Property Owner will pay $85 for the water meter installation. The meter will remain City property. ~-?:9. The Building Department will be responsible for retaining all documents related to the conversion in the permanent building files as a matter of public record. ~--3-10. The final inspection report will be copied to the Finance Department for entry into the I Utility Billing system and the Miscellaneous Receivable system as needed.. ` X1-11. The Property Owner or Tenant will be charged for sewer service beginning in the following month. AGENDA ITEM #GB APRIL 11, 200s Conversion from Private Septic System to Public Sewer System Financing Policy b " For those property owners that want financial assistance, the City will loan the funds to the . , property owners in the form of a voluntary assessment for those that are required to convert from a private septic system that meet the eligibility criteria. b n b ?.--d-The eligible property owner will possess the following qualifications: 1. The Property Owner must currently be on a private septic system with public sewer available. 2. The Property Owner must either: 1) be an existing City water customer, or, 2) allow a City meter to be installed on the Property Owner's private well as a basis for billing sewer volume at the groperty owner's e;cpense. 3. The applicant must be the Property Owner. 4. The Property Owner and the tenant must be current on all outstanding amounts owed the City. For those property owners that qualify, the Citv offers the following TI.,. C.«......:..1 .. e ,.CF .~.i 4.. ~L,, n:~. ..:il t.. :.. «I.,. F..~.....F.. ~~..1....~..... n 41. Application for Assistance: The City will enter into a Voluntary Assessment Agreement with the Property Owner on the basis of an application process. This process is intended to assure that the Property Owner is fully educated on the process and that they agree to the terms, and conditions of the assessment. ~-2. Amount: All expenses related to the conversion from a private septic tank to the public sewer system are eligible to be included in the assessment u~ to $7,OOO.ar a b ~ ~ +l,o ,; 11 l,o ~., ~+., „~ ~ . ,nn AGENDA ITEM #6B APRIL 11, 2005 ~:3. The City will agree to the Voluntary Assessments with the following terms and conditions: ~-1. The Property Owner has the option of choosing any length term in ~ meet-h6-month increments up to 10 yeazs. 2. Interest Rate: The total voluntary assessment will include 5% simple interest compounded monthly. The interest rate will be 4% simple interest compounded monthly if the property owner agrees to have the assessment attached to the utility bill. At the time of application, the applicant will have an option of including the payments due on the utility bill. Selecting this option allows the city to bill and collect in the same manner as the current utility bill. This will - mean that monthly deadlines are imposed for each payment and late charges and cut-offs for non-payment will be enforced. As stated above the City will charge a reduced interest rate of 4% for those that select this . option. Payments will be due on the location's water and sewer utility bill whether or not the property owner is the occupant meaning that landlords and tenants need to address this issue between themselves. For those property owners not willing to agree to monthly payments on the utility bill, the city will send monthly statements separately with interest accruing at 5% on the monthly outstandingbalance. .~ ~. •~ ~~p ~7Yeei i1V~"'~]GTLT'ITSl~e1 S7~+SII6'VGG CIp'~~ 1'II'~r -9-Att.l-uLSLr-J p~,~ per. t. Yltfri- b 5e~wer-l~l: 3:3. The City will place a lien on the property for the full amount of the charges with interest for duration of the outstanding balance. The lien will be required to be paid in full if the property is sold. The cost of filing the lien will be included in the lien and payable to the City. ~'~l~t.~t~l ~/~1N„+~ j A o~.~r.....,o..+ it 1 .a '10/ r.l '.~+ r + ..,, ~~rrn-rrs=v~^~n'tiiiEzi~cre~^rv'sitnprc~crrccal~r. ~er~~il:l-lie-ne-peff~-fe~ear~y-pnymen*~-Tic-hedured-pa3~~ents-~e o a AGENDA ITEM #GB APRIL 11, 2005 $~~ o ~-4. The City Manager, or his designee will be authorized to sign the agreements ~, , ..~~ nn+i.+^o (~i}~. ~~mm~nninr. r.r~«n. rn~ YY ilrlVl`tlilL vilTV .