Exh 4DAGENDA ITEM #4D
APRIL 25, 200
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Meter Testing and Repair
Bid No. 0304-15
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: April 13, 2005
BACKGROUND: On April 28, 2004, bids were opened for the City annual contract for Meter
Testing and Repair. The low bidder meeting all bid requirements was Reed & Shows Meter Repair &
Supply.
The City has spoken to Reed & Shows regarding an extension of their current contract for one year at
the current rates and they have agreed. As per Bid No. 0304-15: "The City reserves the right to renew
the contract for two additional one-year periods pending a mutual agreement between the City and the
vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an annual or as-needed basis, and funding is included in the
Water Fund in the amount of $14,000 under account number 400-5504-533-3400.
RECOMMENDATION: Extend the Meter Testing and Repair contract for one additional year to
Reed & Shows Meter Repair & Supply at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Reed & Shows Meter Repair
and Supply.
REVIEWED BY CITY MANAGER:
04/18/2005 08:03 7709491015 STOP ETC OFFICE SUPL AGENDA ITEM #4D
APR-18-2005 MON 08 ~ 38 AM ATI. BCN. PUBLIC WORKS FA!{ FIO. 904 247 5843 APRIL 2s, 2oos .
G ~ j i'
AEYAR 200 SANDMP~R IANB ORKS
AT(-At~'fTC p'EACH. FlA~A 32233-4318
TELEPHONE: (904) 247-SE34
FAX: ('904)?a7-3643
SUNCOM: 852-5634
hlcpllwwa.ei.atlantic-bexh.fl,us
• ' April 13, 2045 FAQ: (770) 949-1015
Mr. Blll Shows
" }teed & Shows Metar Repair and Supply
5463 Dukes Road
Douglasville, aA 30I3S
• 1ZIr: lrxteusion of Aid No. 0304-15
Dean Mr. Shows:
• , As you are aware, the annual contract with the City of Atistitic I3eacka far' meter testing
• and repair expires at the end of .A.pril, X005. We would like to extend the comract for
. another year at the curreat prices, i£ this is acceptable to your cornpane s staff portlfor
please sign below and return to me by April 15, 2405, so I caa prepay
' the City Gort~issiaa.
We look forward to reeomnaending thact ~ eontin>ye our contract with your company.
• ~ Slnccrely,
. Lonna I~aluzniak
.. Utility Director
' lt1EED & SHOWS METER REPAltR ANA SUPPLY AGItF,ES TO EXTTIYD 7'D1E
CONT$.A~.CT WITI'I THE GITX OF ATLANT'IfC BE.A,CII AT THE PRICES
SUBMITTED liN B)(D NO.03(14•-15 FOIL AN A.DDX'i'IONAY. TEAR IBEGXNrJrNG
i, 2oos. ~j
. r ~ ~~"'."V ' ~ ~v
Bill Shows ~~ ~