Item 6F- Resolution No. 17-26CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Continuation of grant-writing and related services
SUBMITTED BY: Kevin Hogencamp, Deputy City Manager /~
DATE: October 10, 2017
BACKGROUND: The City of Atlantic Beach desires to continue the services of Langton
Associates, Inc. for the City's grant-writing and related needs. Langton has agreed to a renewal
of its contract with the same terms and conditions of the current contract. The services that
Langton and Associates provides to the City are as follows:
• In-Depth Needs Assessment and Strategic Grants Plan
• Determination of Relevant Funding Sources
• Preparation and Submission of Grant Applications
• Technical Assistance on Grant Administration
• Personalized Grant Research and Consultation
• Intergovernmental Relations with Federal and State Governments
• Provide a Semi-Weekly E-Mail Grant Alert
The city manager has assigned the deputy city manager to administer the Langton contractor.
This designation aims to ensure that the City of Atlantic Beach receives a maximum return on its
investment in procuring these specialized services.
RECOMMENDATION: The City Commission approve a resolution authorizing the City Manager
to enter into a new one-year agreement with Langton Associates, Inc., a copy of which is
attached, with the same terms and conditions as contained in the current agreement.
ATTACHMENTS:
BUDGET:
Resolution No. 17-26
Langton Associates, Inc. 2017-18 consulting Agreement
Langton Associates, Inc. 2016-17 annual report
$36,000, which is contained in the 2017-18 budget.
REVIEWED BY CITY MANAGER: ----~~..:..~ __ JJ _________ _
Agenda Item 6F
October 23, 2017
RESOLUTION NO. 17-26
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE CITY MANAGER TO SIGN A ONE-YEAR AGREEMENT
CONTINUING THE PROFESSIONAL SERVICES OF LANGTON
ASSOCIATES, INC. AND APPROVE A PURCHASE ORDER FOR $36,000
ON BEHALF OF THE CITY OF ATLANTIC BEACH.
WHEREAS, the City of Atlantic Beach desires to continue the professional services of
Langton Associates, Inc., for the purpose of obtaining various governmental grants and assistance
offered by governmental agencies and bodies;
WHEREAS, the current year (FY -20 18) budget includes $36,000 in grant writing services
for this purpose
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Manager is hereby authorized to sign a one-year agreement
continuing the professional services of Langton Associates and approve a purchase order for
$36,000 on behalf of the City of Atlantic Beach.
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASS ED AND ADOPTED by the City of Atlantic Beach, this 23rct day of October, 2017.
Mitchell E. Reeves, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Agenda Item 6F
October 23, 2017
CONSULTING AGREEMENT
This consulting agreement made on this_ day of October 2017, by and between Langton
Associates, Inc., hereinafter referred to as "Langton", and the City of Atlantic Beach, hereinafter
referred to as "Client" on the following terms and conditions:
RECITALS
WHEREAS, Langton is a Florida corporation engaged in the business of offering
governmental consulting support to municipalities, counties, other governmental bodies and non-
profit corporations, and
WHEREAS, Client is in need of professional services of consulting for the purpose of
obtaining various governmental grants and assistance offered by various governmental agencies
and bodies, and
WHEREAS, the parties are desirous to enter into this contract, to establish a contractual
relationship and set up the fees to be charged by Langton to Client for the services rendered and
to establish the guidelines for consulting work to be performed.
IT IS THEREFORE agreed as follows:
1. Langton agrees to provide professional consulting services to Client for the term of
one (1) year, commencing October 1, 2017 and ending September 30,2018. Langton agrees to
exercise its best efforts to obtain governmental grants and benefits for client. It is understood,
however, that Langton cannot guarantee results that any certain amount of funds will be obtained
for Client.
2. Pursuant to this agreement Langton agrees to provide specific services as follows:
• In-Depth Needs Assessment and Strategic Grants Plan
• Determination of Relevant Funding Sources
• Preparation and Submission of Grant Applications
• Technical Assistance on Grant Administration
• Personalized Grant Research and Consultation
• Intergovernmental Relations with Federal and State Governments
• Provide a Semi-Weekly E-Mail Grant Alert
3. In exchange for Langton performing these services as established herein and devoting
his time, Client agrees to pay Langton professional fees in the amount of $36,000, in 12 monthly
installments of $3,000.
4. In conjunction with services relating to Client, the Client agrees to pay expenses of
Langton. This shall include, but not be limited to, travel expenses, which shall be air expense on
coach flights, car rental, hotel (at commercial rates) and food (maximum of $25.00 per person
per day). Langton will submit the invoice for these expenses which shall be paid by the 1Oth day
of the following month after submission of the expense report by Langton. Langton will not
Agenda Item 6F
October 23, 2017
incur travel expenses without approval of Client.
5. Langton agrees to devote the necessary time and performance of his duties for Client.
Inasmuch as the professional services rendered are of a subjective nature subject to differences of
opinion, mutual confidence and respect are necessary. Accordingly, this contract can be
terminated by either party without cause upon giving of a thirty (30) day notice as follows:
A. As to Langton:
4830 Atlantic Blvd.
Jacksonville, Florida 32207
B. As to Client:
800 Seminole Road
Atlantic Beach, FL 32233
6. Should litigation be necessary to enforce any provision of this agreement then the
prevailing party shall be entitled to recover a reasonable attorney's fee from the other side.
ATTEST: LANGTON ASSOCIATES, INC.
BY: ---------------------
Michael Langton, President
ATTEST:
BY: ________________________ _
Joe Gerrity, City Manager
City of Atlantic Beach
Agenda Item 6F
October 23, 2017
City of Atl ant ic Beach
Annual Re port
July 25, 2017
Dear Kevin Hogencamp:
Lt)
Langton
CONS ULTING
The Langton Consulting team has enjoyed working with the staff and elected officials of the City of Atlantic
Beach over the past three years to help secure funding for projects important for the City and its citizenry. We
have worked with departments including, but not limited to Public Works, Public Utilities, Parks, Recreation,
Planning & Zoning and Police. Since the start of our contract in September 2014, we have applied for
$711,776.75 from State and Federal funding sources. A total of $252,031.50 has been awarded to date, with
$323,245.25 in pending requests to several agencies outstanding.
The following is a summary of grant proposals submitted within the past year. A summary of previous activity is
available upon request.
Grants Submitted from August 2016-July 2017
Project Grant Program Submission
Date Amount Status
Community Development
Jordan Park Block Grant (CDBG)-U.S.
Improvements-Walking Department of Housing and March 28, 2017 $100,000 .00 Pending
Trail Construction Urban Development (HUD) as
COJ sub-recipient
Waterway Assistance Program
Tideview Pier Grant-Florida Inland March 31, 2017 $180,000.00 Pending
Navigation District
Beach Council on Aging -City Catalyst Grant-Florida Cultural Enhancement League of Cities June 2, 2017 $1,500.00 Pending
Program
Hazard Mitigation Grant
Program (HMGP)-Federal
Police Headquarters/Fire Emergency Management June 9, 2017 $16,745.25 Pending Station 55 Wind Retrofit Administration through the
Florida Department of
Emergency Management
Code Revisions/Land Florida Department of Development June 23 , 2017 $25,000 .00 Pending
Regulations Economic Opportunity
TOTAL $323,245.25
Agenda Item 6F
October 23, 2017
Further] members of the Langton Consulting team are playing active roles in long-term City initiatives] including
the provision of technical assistance] research and grant administration activities] as follows.
Technical Assistance Provided from August 2016-July 2017
Project Activities Performed Status
• Participation in monthly meetings
Wetlands Work • Initial and continuing research related to grant opportunities in
Group the following subjects: Planning Activities; Land Acquisition; Ongoing
Brownfields Cleanup; Parks & Trails Construction; Water Quality
& Conservation
• Met with City Manager and Public Works staff to discuss scope of
Safe Routes to project and possible implementation strategies Ongoing Schools • Reviewed grant award and associated materials for grant
compliance and implementation recommendations
• Assisting Recreation Department with grant administration
Cultural Facilities activities related to Florida Department of Cultural Affairs grant Ongoing
for Adele Grage Cultural Center
Tree City USA • Assisted staff in obtaining documentation for grant close out Complete reporting
In line with needs identified in the Needs Assessment conducted in 2015 1 and needs discussed with City
leadership related to evolving priorities since completion of the initial assessment] we have identified the
following grant programs to further explore and/or pursue in the immediate future. Additional opportunities
will continue to be identified as potential funding sources come to our attention. This is a working document.
Grants Recommended for Consideration from August 2017-August 2018
Project Grant Program Anticipated Maximum
Deadline Request
Public Infrastructure Florida Job Growth Grant Fund-Florida Currently open-no No limit indicated
Projects that Fuel Job Department of Economic Opportunity deadline indicated
Creation
First Responder Equipment Firehouse Subs Public Safety Foundation September 7 1 2017; No limit indicated
and/or Continuing November 301 2017 (typically minor
Education equipment
purchases)
Town Center-Creative Our Town-National Endowment for the September 251 2017 $2001000.00
Placemaking Arts
Parks & Recreation Florida Recreation Development September 2017 $2001000.00
Development Projects Assistance Program {FRDAP)-Florida
Department of Environmental Protection
Mayport Road Corridor Florida Highway Beautification Grant-October 21 2017 $801000.00
Improvements Florida Department of Transportation
Access to Coastal Resources Coastal Partnership Initiative-Florida October 2017 $301000.00
Department of Environmental Protection
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Agenda Item 6F
October 23, 2017